-23-  February 23, 2023 Council meeting minutes  TOWN OF ABINGDON COUNCIL MEETING  THURSDAY, FEBRUARY2 23, 2023-2:30 pm COUNCIL CHAMBERS - MUNICIPAL BUILDING  The meeting of the Abingdon Town Council was held on Thursday, February 23, 2023 at  2:30 pm in the Council Chambers oft the Municipal Building.  A. WELCOME - Mayor Pillion B. ROLL CALL Members of Council Present:  Wayne Austin Donna Quetsch Derek Webb Dwyane Anderson Mayor Pillion  C.PLEDGE OF ALLEGIANCE  D. APPROVAL OF AGENDA (VIDE05:54-6:18)  On motion of] Mr. Austin, seconded by Mr. Webb, approved the amended draft agenda as  presented.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  E. PUBLIC COMMENTS None F. PROCLAMATIONS (VIDEO 6:29-10:03) 1. Multiple Sclerosis Education and Awareness Month  Councilmember Wayne Austin read the Proclamation into record. Mayor Pillion presented a framed Proclamation to Rhonda Martin, Co-leader of the Mountain Empire MS G. PUBLIC HEARING- Please place your name on the sign-up sheet provided; comments are  Group and member, Gail Butler. limited to five (5) minutes per person.  H. RESOLUTIONS 1.  Resolution regarding requests for funding by ar non-departmental entity (VIDEO 10:07 -  18:25)    -24-  February 23,2023 Council meeting minutes  Town Manager Mike Cochran conveyed the proposed Resolution would update a 2010 Resolution regarding requests for funding by ai non-departmental entity. Councilmember Austin requested Mr. Cochran to explain to what extent that the adoption would bind the Council and the ability to make appropriations for unplanned circumstances. Discussion ensued.  On motion of Mrs. Quetsch, seconded by Mr. Webb, approved the Resolution with the amendment of Requested funding must be solely utilized for advertising and promotion" to "Requested funding must be primarily utilized  foradvertising and promotion." The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  . FIRST READING OF ORDINANCES J.S SECOND READING OF ORDINANCES K. CONSIDERATION OF BIDS  1. On-call engineering professional services (VIDEO 18:28-24:28)  Assistant Town Manager and Director of Community Development Mayana Rice conveyed since the town engineer resigned, those services have been contractual. A1 request for proposal was advertised, and a selection committee recommended The Lane Group.  Oni motion of Mr. Austin, seconded by Mr. Anderson, approved the agreement with The Lane Group, Inc. for comprehensive civil engineering services.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  M. NEW BUSINESS 1.  Presentation from Virginia Highlands Festival (VIDE074.30-30,5    -25-  February 23, 2023 Council meeting minutes  Susan Mole presented on behalf oft the Virginia Highlands Festival with information regarding O. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN MANAGER 1. Recognition of. Jorge Daughtry-Hemmandez, Public Works employee for completion ofVHCC Class A driver training and obtaining Commercial Driver's License. (VIDE030:13-  Restaurant Week. N. OLD BUSINESS  32:30)  Town Manager Mike Cochran introduced Jorge Daughtry-Hemande, and congratulated him on obtaining his CDL and was excited that Town could develop and promote staff. Council 2. Presentation of The Meadows Inclusive Playground Enhancement (VIDEO3 32:33-38:33) Director of Recreation Kyle Pollard presented the proposed playground and thanked the Kids Playground Committee. Mayor Pillion presented a thank you tol Emma Wilson, Grayson Ely, Mary Jane. Anderson, Betty Jo. Anderson and Karrington Wynne for serving oft the Kids 3. Consideration ofappropriation up to $60,000 from Council Contingency for poured inj place safety surface for an inclusive playground at' The Meadows. (VIDEO 38:44-40:23) On motion of Mr. Anderson, seconded by Mr. Webb, approved the appropriation up to $60,000 from Council Contingency for poured in place  Playground Committee.  safety surface for an inclusive playground at' Thel Meadow.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  4. Appropriation of Ballad Health sponsorship of$100,000 for an inclusive playground at The  Meadows (VIDEO 40:23-42:58)  On motion of Mr. Webb, seconded by Mr. Anderson, approved payment to Cunningham Recreation for the inclusive playground equipment and  installation; and poured in place safety surfacing.  The roll call vote was as follows: Mr. Austin  Aye    -26-  February 23, 2023 Council meeting minutes  Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye  5. Consideration of Virginia Resources Authority, Administrator of the Virginia Water Facilities Revolving Fund Financing Agreement (VIDEO 42:58-4 45:05)  Town Manager Mike Cochran advised funding for $3.65 million with 75% loan forgiveness and 25% remainder with zero percent interest for thirty-years. This is for the Phase  One, I&I wastewater study.  On motion of Mr. Austin, seconded by Mr. Anderson, authorized the Town Manager to execute any documents associated with Virginia Resource Authority, Administrator of the Virginia Facilities Revolving Fund Financing  Agreement.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  6. Consideration ofappropriation of ARPA funds to Council Contingency in the amount of  $328,771 as expenditure for trash truck (VIDEO 45:05 - 48:51)  Director of Finance Steve Trotman requested appropriation be made from ARPA funding to Council Contingency as an expenditure for the trash truck that arrived earlier than forecasted. On motion of Mr. Webb, seconded by Mr. Anderson, appropriated ARPA funds to Council Contingency for $328,771 as expenditure for trash truck.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye    -27-  February 23, 2023 Council meeting minutes  P. COUNCIL MEMBER REPORTS (VIDEO 48:51-56:38)  Mr. Anderson announced the Father/Daughter dance at Southwest Virginia Cultural Heritage Center was wonderful and the folks at the Center did a wonderful job. He also thanked Councilman Austin for arranging the Veterans Memorial Park Foundation meeting at the Town Hall. Mr. Anderson followed up stating he also participated in the Fam Lodging Tour.  Mrs. Quetsch said she attended a Community luncheon at Cornerstone Christian Academy and participated in the Fam Lodging Tour. She thanked Tonya Triplett and Chad Thompson for hosting, the homeowners, The Girl and The Raven and White Birch for the wonderful food. Mr. Webb advised he attended the Veterans Advisory Board breakfast and invited others to attend on the first Tuesday of each month. He also stated that he attended his first Tree Commission meeting and several exciting programs planned, including the tree giveaway.  Mr. Austin conveyed attendance at the Veterans Memorial Park Foundation meeting and discussions for supporting the Memorial Day event, including hopefully a flyover during the  ceremony.  Mayor Pillion stated she attended the Fam Lodging Tour also. The Veterans Advisory Board meeting included honor flags for loved ones for Memorial Day weekend. She also stated  that she was excited for The Meadows splash pad and inclusive playground.  (VIDE0S638-15037  On motion of Mr. Anderson, seconded by Mrs. Quetsch, for closed session pursuant to Code of Virginia, 1950, as amended, Section2 2.2-3711(A)d)fort the purpose of considering applications for appointment/reappointment for position(s) on Historic Preservation Review Board, Sustain Abingdon, and Pursuant to Code of Virginia, Section 2.2-3711(A)(4), a matter involving a  Tourism Advisory Committee; and prospective business not yet discussed. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  On motion by Mr. Webb, seconded by Mr. Anderson, reconvened in open session.    -28-  February 23, 2023 Council meeting minutes  (VIDEO 1:50:40-1 1:51:35) The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  Mr. Webb moved that the Town Council certify that, in closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia  Freedom ofInformation Act cited in tbe motion. The certification was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Iso certify Iso certify Iso certify Iso certify Iso certify  APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO :51:42-1:53:34)  1. Historic Preservation Review Board  Reappointment of Kristi Hartshorn, who is eligible to serve an additional term Appointment to fill expired term of] Byrum L. Geisler, who is ineligible to serve an On motion by Mr. Anderson, seconded by Mrs. Quetsch, reappointed Krisi Hartshorn to serve: an additional term and Brooke Bunn to fill the expired term of  additional term  Byrum L. Geisler.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson  Aye Aye Aye Aye    -29-  February 23, 2023 Council meeting minutes  Mayor Pillion  Aye  Councilmember Austin thanked Byrum L. Geisler for serving on the Historic Preservation Review Board for the thankless task during his spare time and hoped he would  return to other committees in the future.  2. Sustain Abingdon  Appointment to fill expired term of Ricky Bray Appointment to fill expired term of Sydney deBriel Appointment to fill expired term of Ashby Dickerson tos serve on the Sustain Abingdon committee. The roll call vote was as follows:  Oni motion by Mr. Anderson, seconded by Mrs. Quetsch, appointed Kevin Sigmon  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  3. Tourism Advisory Committee  Appointment to fill vacancy for Bed & Breakfast entity  Oni motion by Mr. Anderson, seconded by Mrs. Quetsch, reappointed David Dalton to serve as the Bed & Breakfast entity for the Tourism Advisory Committee.  Theroll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  R. CLOSED SESSION pursuant to Virginia Code 2.2-3711(A)(4), a matter involving  prospective business not yet disclosed. MD036.38-15135)  Mayor Pillion declared the meeting adjourned.    -30-  February 23, 2023 Council meeting minutes  bRi  Mayor Amanda Pillion  hbulnt Kimberly  haglalay