47- May 1, 2023  Council meeting minutes  TOWN OF ABINGDON COUNCIL MEETING MONDAY,MAY1,2023- 6:30 pm COUNCIL CHAMBERS  MUNICIPAL BUILDING  The meeting of the Abingdon Town Council was held on Monday, May 1, 2023 at 6:30  pm in the Council Chambers oft the Municipal Building.  A. WELCOME - Mayor Pillion B. ROLL CALL (VIDE01010-1020) Members of Council Present:  Wayne Austin Donna Quetsch Derek Webb Vice Mayor Dwyane Anderson Mayor Pillion  C.PLEDGE OF ALLEGIANCE  D. - PRAYER  E. - APPROVAL OF AGENDA (VIDEO: 14:22-15:26)  On motion ofl Mrs. Quetsch, seconded by Mr. Austin, amended the agenda to move Item H- 31 Proclamation to honor and recognize the Abingdon High School Boys' and Girls' Regional and State Indoor track teams to a later date due to a scheduling conflict and  remove item P-2 Discussion regarding FY23-24 budget.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  F. PUBLIC COMMENTS  G. APPROVAL OF MINUTES (VIDEO 15:33-16:05)  April3 13,2023  On motion of Mr. Webb, seconded by Vice Mayor Anderson, approved the April3,2023  minutes as presented.  The roll call vote was as follows:    -48- May 1,2023  Council meeting minutes  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  H. PROCLAMATIONS (VIDEO 16:08-22:48)  1. Proclamation designating May as Small Business Appreciation Month Councilmember Quetsch read the Proclamation into the record. 2. Proclamation celebrating The Barter Theatre's 90th Birthday Councilmember Austin read the Proclamation into the record.  3. Proclamation to honor and recognize the Abingdon High School Boys' and Girls' Regional Mayor Pillion also recognized May as Building Safety Month, the 54th Annual Professional Municipal Clerks Week, and Foster Care Awareness and Foster Friendly Business Month. 1. Public Hearing - Proposed special use permit to convert 142 E. Main Street from a single- family residence to multi-family residence for short-term and long-term rental purposes. Tax Assistant Town Manager and Director of Community Development Mayana Rice said the structure is currently utilized as a single-family rental property described as the Fountain Inn on Main Street, and for it to be compatible with the zoning requirements, a Special Use Permit must be obtained. The Planning Commission motion was for the COA to be approved with the condition that staff ensure the improvements required for the accessory dwelling units in the accessory  and State Indoor track teams  PUBLIC HEARING  Map 013-1-117 (VIDEO: 22:51-29:45)  building are completed and complied with.  Mr. Jacob King addressed the Council and read a statement on behalf of the owner. Mayor Pillion opened the public hearing. Hearing no comments, Mayor Pillion closed  the public hearing.  2. Public Hearing- Ifafter two (2) consecutive terms of a three (3)-year period has been fulfilled and no individual applies or is appointed following a thirty (30)-day period, the vacant position on the Board may be filled by the same individual who vacated said position for an  additional three (3)-year term. (VIDE029.45-35.22)    -49- May 1,2023  Council meeting minutes  Mayana Rice, Assistant Town Manager and Director of Community Development conveyed a proposal to the Planning Commission to add language to create an opportunity for an active Historic Preservation Review Board member who has fulfilled two consecutive terms, to have a third consecutive term ifi no individual applies or is appointed following thirty-days. The Planning Commission passed the Ordinance following sixty-days. Counsel Cameron Bell spoke  regarding the application process.  Mayor Pillion opened the public hearing. Hearing no comments, Mayor Pillion closed  the public hearing.  J. RESOLUTIONS (VIDE035.22-36.17,  1. Resolution approving proposed special use permit to convert 142 E. Main Street from a single-family residence to multi-family residence for short-term and long-term rental purposes. Tax Map 103-1-177 - Mayana Rice, Assistant Town Manager and Director of On motion of Mr. Webb, seconded by Vice Mayor Anderson, approved the  Community Development  Resolution as presented. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  K. FIRST READING OF ORDINANCES (VIDE03619-44:51)  1.A An Ordinance to amend Chapter 44. Land Use: Division 4. Historic Preservation Review Board, Section 2-4-2. Appointment; Terms; and Memberships - Mayana Rice, Assistant On motion of Mrs. Quetsch, seconded by Vice Mayor Anderson, approved the Discussion ensued regarding the Planning Commission's motion of"following a period of sixty days."Discussion: also included the procedure for the posting of vacancies for various boards  Town Manager and Director ofCommunity Development  Ordinance as presented.  and commissions.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch  Nay Nay    50- May 1,2023  Council meeting minutes  Mr. Webb Vice Mayor Anderson Mayor Pillion  Nay Aye Nay  On motion of Vice Mayor Anderson, seconded by Mr. Webb, approved the amendment of "following aj period of forty-five days" instead of sixty days to the  Ordinance, waiving the second reading. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  L. SECOND READING OF ORDINANCES M. CONSIDERATION OF BIDS (VIDEO 44:57-43:38)  1. Brick and concrete sidewalk removal and replacement of existing sidewalk with ADA compliant transition rams and truncated domes - Michael Surrett, Director of Public Work Director of Public Works Michael Surrett requested Council to consider the bid from Jones Road & Bridge, Inc. for $637,190 for brick and concrete sidewalk removal and replacement of existing sidewalk with ADA compliant transition rams and truncated domes. Mr. Surrett stated this would be completed under the Urban Maintenance Fund for FY 2022-2023 and FY 2023-  2024.  On motion of Mr. Webb, seconded by Vice Mayor Anderson, approved the  Consideration of Bid as presented. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  N. NEW BUSINESS  0. OLD BUSINESS (VIDEO 48:42--50:15)  1. Discussion of proposed policy regarding banner poles - Mike Cochran, Town Manager    -51- May 1,2023  Council meeting minutes  Town Manager Mike Cochran advised he spoke with the property owner and continues to tweak the proposed policy. Councilmember Austin questioned whether this matter could be P.N MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN MANAGER 1. Tourism quarterly update - Chad Thompson, Marketing Manager, and Tonya Triplett, Director of Economic Development and Tourism (VIDE05015-1:00.29) Mrs. Triplett and Mr. Thompson provided the Council with information for the July 15t Independence Day Celebration and other events occurring in the Town. 2. Discussion regarding FY23-24 budget - Mike Cochran, Town. Manager COUNCIL MIEMIBER REPORTS (VIDEO 1:00:48- - 1:01:22)  carried to the work session.  Councilmember Quetsch advised the Infrastructure Advisory Board would meet on Thursday. Mayor Pillion mentioned the Best of Abingdon awards, which will be on Mondays with the Mayor  and the website. S. CLOSED SESSION  R.A APPOINTMENTSTO BOARDS AND COMMITTEES  Mayor Pillion declared the meeting adjourned.  h2  Mayor Amanda Pillion  Vhwgsley Kimberly Kingsley,lerk