TOWN OF ABINGDON COUNCIL MEETING THURSDAY,JUNE 22, 2023 -2:30 pm COUNCIL CHAMBERS-MUNICIPAL BUILDING  The meeting of the Abingdon Town Council was held on' Thursday, June 22, 2023 at 2:30  pm ini the Council Chambers oft the Municipal Building.  A. WELCOME- - Mayor Pillion B. ROLL CALLMIDE0323-332 Members of Council Present:  Wayne Austin Donna Quetsch Derek Webb Vice Mayor Dwyane Anderson Mayor Pillion  C.P PLEDGE OF ALLEGIANCE  D. APPROVAL OF AGENDA (VIDEO 4:01- -4:25)  On motion of Mrs. Quetsch, seconded by Mr. Austin, approved the agenda as presented.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion Michael Henningsen  Aye Aye Aye Aye Aye  E. PUBLIC COMMENTS (VIDEO 4:29-8:05)  F.P PROCLAMATIONS  G. PUBLIC HEARING (VIDEO 8:16-11:25)  1.  Public Hearing - Easement is described as: Access Easement for Parcel 7, The Meadows BEGINNING on a point located in the southerlyrigh-ofway line ofCook Street (right-of way varies), common corner between Parce/7ofThe Meadows Subdivision (Plat Book79, Page 2), and Town ofAbingdon Virginia property (Plat Book 80, Page 45); thence leaving said Parcel 7 and along said right-of-way line N65°47'10'E, 28.64; thence leaving said right-of-way line and crossing said Town of Abingdon Virginia property S24°12'50"E, 16.08 feet to the point of curvature ofa curve; thence by a curve to the right having a radius of 54.50 feet, an arc length of 58.66 feet, a delta angle of 61°40'19", a chord bearing of S0693720"W, and a chord length of55.87feet to a point in the common line    with said Parcel 7; thence along said line N24012'49"W, 64.06 feet to the point of Mayor Pillion opened the public hearing. Assistant Town Manager and Director of Community Development presented information regarding the public hearing. Hearing no public  BEGINNING, containing 1,438.8 squarefeet, more or less.  comments, Mayor Pillion closed the public hearing. H. RESOLUTIONS (VIDEO 11:27-1 12:28)  1. Resolution granting easement is described as: Access Easement for Parcel 7, The Meadows BEGINNING on a point located. ini the. southerly right-of-way line ofCook Street (right-of way varies), common corner between. Parcel7ofThe. Meadows Subdivision (Plat Book 79, Page 2), and Town ofAbingdon Virginia property (Plat Book 80, Page 45); thence leaving said Parcel 7 and along said right-of-way line N65947'10'E, 28.64; thence leaving said right-of-way line and crossing said Town of Abingdon Virginia property S24912'50"E, 16.08 feet to the point of curvature ofa curve; thence by a curve to the right having a radius of 54.50. feet, an arc length of 58.66. feet, a delta angle of 61°40'19", a chord bearing ofS06937:20"W, and a chord length of55.87 feet to a point in the common line with said Parcel 7; thence along said line N24012'49"W, 64.06. feet to the point of On motion of Mr. Austin, seconded by Vice Mayor Anderson, approved the Resolution  BEGINNING, containing 1,438.8. square feet, more or less.  which grants the easement. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye  Abstained (Employed by Food City)  I. FIRST READING OF ORDINANCES  J. SECOND READING OF ORDINANCES (VIDEO 12:30 - 59:47)  1.An Ordinance of the Council for the Town of Abingdon, proposing a budget, make appropriation for the current expenses, and to fix a tax rate upon real and personal property, for the fiscal year beginning July 1,2023, and ending June 30, 2024. Town Manager Mike Cochran presented information regarding the proposed FY 2023-2024 budget. Information included accomplishments during the FY2022-23 budget, personnel, debt On motion of Mrs. Quetsch, seconded by Mr. Austin, the budget ordinance be passed with an amendment to the appropriation of the line item identified as "Use of General Fund Reserves" to be renamed "Council Appropriation Expenditures", meaning that before funds may be expended from General Fund Reserves that Town management  service, boards and commissions, etc.  first obtain Town Counci'sapproyal.    Discussion ensued between the Council, Mr. Cochran and Director of Finance, Steve After discussion, Counsel Cameron Bell asked for clarity from Mrs. Quetsch regarding her motion being ift the Town gets to the point that it must spend $1.3 million out of the General Fund, meaning that the Unassigned General Fund balance decreases by $1.3 million dollars, then  Trotman and Counsel Cameron Bell.  Council must appropriate that money. The roll call vote was. as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  K. CONSIDERATION OF BIDS (VIDEO 59:50-1:01:48)  1. Consideration ofbid to Ken Construction for $1,103,308 for Virginia Creeper Trail Oni motion ofl Mr. Webb, seconded by Vice Mayor Anderson, approved the bid to Ken Construction for $1,103,208 for Virginia Creeper Trail trestle repairs.  Trestle repairs - Michael Surrett, Director of Public Works  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  L. NEW BUSINESS MIDEO10I4-1S)  1. Discussion regarding First Amendment to Declaration of Restrictive Covenants and Reciprocal Access Easement Agreement (Marathon Realty and Town of Abingdon) Mayana Rice, Asst. Town Manager and Director ofc Community Development Assistant Town Manager and Director of Community Development Mayana Rice discussed the requested changes to the exhibit F-1, a limitation on the sale of certain items related to equipment and tools changing to allow future retail including outdoor storage and sales, and a distinguishing factor between at tire, oil change facility and a service garage with major repair. Marathon is requesting an amendment is neither the foregoing restriction or anything else contained in Exhibit F shall preclude, restrict or otherwise limit in any way the operation of vehicle service and/or tire centers such as Firestone Complete Auto Care, Pep Boys, Valvoline Instant Oil Change, Discount Tire, Jiffy Lube, Take 5 Oil Chane, Tire Discounters, or other    similar uses within the development. Mrs. Rice stated that the Planning Commission does an excellent job ofe ensuring that ifs something is designed in there that it will be designed well. Stephen Spangler with Marathon Realty said he was seeking clarification on the allowed uses On motion of Mrs. Quetsch, seconded by Vice Mayor Anderson, authorized the Town Manager to sign such documents and legal counsel to prepare any documents.  under Zoning B-2 as properties are sold.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye  Abstained (Employed by Food City)  M. OLD BUSINESS  N. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN 1. Request to transfer funds from the Abingdon Fire Department to the Abingdon Firefighter Foundation as a 501(c)3 - ChiefTim Estes, Abingdon Fire Department ChiefEstes requested the Council transfer benevolent funds totaling $8,087.52 for the Abingdon Fire Department be transferred to the newly established Abingdon Firefighter Foundation. Chief] Estes stated no local government money was included in the benevolent  MANAGER (VIDEO 1:11:55-1 1:19:24)  fund.  On motion of Mr. Webb, seconded by Vice Mayor. Anderson, authorized the transfer offunds from the. Abingdon Fire Department to the. Abingdon Firefighter Foundation.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  Town Manager Mike Cochran relayed information regarding the July 15t Independence Day  event.  0. COUNCIL MEMBER REPORTS (1:29:27-1:26:07)    Vice Mayor Anderson advised the week ofJune 10th was Barter'sb birthday and he attended several events and presented al Proclamation. He also attended the Historic Society's African  Heritage event.  Mrs. Quetsch conveyed she was at the. Abingdon Fiddler's Convention, which was a huge success and she attended the Infrastructure Advisory Committee with lots of projects ongoing, and the Finance Committee, where today sort of gave al little bit ofreliefmoving forward. Mr.. Austin questioned the scheduling oft the Cumming Street closure. Mr. Cochran advised the last information was July 10 -1 12 and a' 72-hour closure with detours. He said Vice Mayor Anderson was a great ambassador for the Town on the stage and was thrown in the mix with a  lot ofp politicians and the way he conducted himself was excellent. Mr. Webb stated that he was out oft town for half of] June.  Mayor Pillion thanked the Town staff and Council members as everyone has been very busy summer. She stated there has been some very robust discussions, sometimes tense, sometimes not involving this budget and thanked the Finance Department. She also thanked the Coomes Center and The Meadows staff, Public Works, HPRB, Code Enforcement has been out working and making our Town beautiful. She stated that visitors to her home said Abingdon wasa  perfect little Hallmark town. Q. CLOSED SESSION R. ADJOURNMENT  P.A APPOINTMENTS TO BOARDS AND COMMITTEES  Mayor Pillion declared the meeting adjourned.  Pin  Mayor Amanda Pillion  os  Kimberly Kingsley,