-94-  October 19,2023 Council meeting minutes  TOWN OF ABINGDON COUNCILI MEETING  THURSDAY, OCTOBER 19, 2023 -2:30 pm COUNCILCHAMBERS - MUNICIPAL BUILDING  The meeting of the Abingdon Town Council was held on Thursday, October 19, 2023, at  2:30 pm in the Council Chambers of the Municipal Building.  A. WELCOME - Mayor Pillion B. ROLL CALL Members of Council Present:  Wayne Austin Donna Quetsch Vice Mayor Anderson Mayor Pillion Derek Webb  Members of Council Absent:  C. PLEDGE OF ALLEGIANCE  D. APPROVAL OF AGENDA (VIDEO 6:29-7:18)  Onmotion ofMr.Austin, seconded by Vice MayorAnderson, amended agenda motion for a closed session under Item Q, Closed Session, to consider applications for appointments to the Infrastructure Advisory Committee pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(A)(), and approved as amended.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion Eddie Copenhaver  Aye Aye Absent Aye Aye  E.P PUBLICCOMMENTS (VIDE07:19-1033) F. PROCLAMATIONS (VIDE01039-20.00)  1. Proclamation recognizing November 2023 as Veteran and Military Families Month    -95-  October 19, 2023 Council meeting minutes  Mr. Austin read the Proclamation into record. Mayor Pillion presented the framed  Proclamation to Kyle Craig, member of the Veterans Advisory Board. 2. Proclamation supporting October as National Breast Cancer Awareness Month  Mrs. Quetsch read the Proclamation into the record.  3. Proclamation in support ofRed Ribbon Week, "Be Kind to Your Mind.' "  Mayor Pillion read the Proclamation into the record and Viçe Mayor Anderson presented  ai framed Proclamation to the representatives.  G.P PUBLIC HEARING H. RESOLUTIONS  . FIRST READING OF ORDINANCES J. SECOND READING OF ORDINANCES K. CONSIDERATION OF BIDS (VIDEO 20:18-23:53) Michael Surrett, Director of Public Works  1. Consideration of bids for emergency sewer repairs to the 900 block of West Main Street Director ofl Public Works Michael Surrett said the bids for the emergency sewer repairs were opened this moring, with Little B Construction providing the lowest bid of $89,883.15 and On motion by Mrs. Quetsch, seconded by Vice Mayor Anderson, accepted the bid from  recommended Council accept this bid.  Little B Construction for emergency sewer repairs.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Absent Aye Aye  L. NEW BUSINESS (VIDEO 23:54-26:43)  1. Abingdon Farmer's Market annual update - David McLeish, Manager  Abingdon Farmer's! Market Manager David McLeish 520 children were provided with $10 to purchase items and applied for $10,000 for the 2024 year. He stated approximately 1000 to 1200 customers attend the market on Saturday morning. He thanked the Town for its  continued support.    - 96-  October 19,2023 Council meeting minutes  M. OLD BUSINESS (VIDEO 27:09-30:07)  N. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN MANAGER  1. Update regarding Brown Edwards audit  Director of Finance Steve Trotman provided information to the Council regarding the audit and recently discovered that a Federal single audit would be required. Mr. Trotman requested the Council to consider the Planning Communication Letter and the Updated Engagement Letter  as the fee increased by $4,000.  On motion by Mr. Austin, seconded by Mrs. Quetsch, accepted the Planning Communication Letter and the Updated Engagement Letter as presented.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Absent Aye Aye  2. Tourism update (VIDEO 30:10-42:50)  Tonya Triplett, Director ofTourism and Economic Development and Chad Thompson, Marketing Coordinator provided the Council with events occurring in the Town.  (VIDEO 42:50-4 45:38)  Town Manager Mike Cochran stated that he would like to have a' "Plumb Alley Day" everyday ini the Town. He thanked Michael Surrett, the Public Works Department, and The Meadows staff for keeping the Town looking wonderful. He said the Town Manager's report would be Mr. Cochran also stated that he worked with VDOT to address the problem oft tractor-trailers  posted by the end of the month.  turning onto Country Club Drive. (VIDEO 48:32-4 49:38) 0. COUNCIL MEMBER REPORTS (VIDEO 45:38-52:12)  Mrs. Quetsch said the staff does an amazing. job and spoke of several projects discussed  during the Infrastructure Advisory Committee.    -97-  October 19, 2023 Council meeting minutes  Vice Mayor Anderson announced the Historic Preservation Day went well and Mayana Rice, the Community Development department and Martha Washington Inn did great. Mr. Austin also agreed with Mrs. Quetsch remarks regarding keeping the Town lovely. He reminded everyone that the Veterans Day Ceremony will be on November 11"at 11:00 am and the Veterans Memorial Park Foundation will be bringing preliminary plans to the Town  Council regarding al Memorial Wall.  Mayor Pillion thanked everyone for participating in the Day of Service, as it was very  successful.  P. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO: 52:22-1:07:42) On motion by Mrs. Quetsch, seconded by Mr. Austin, to go into closed session pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(A)() for the purpose of considering applications for appointment to the Infrastructure Advisory Board.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Absent Aye Aye  On motion of Mrs. Quetsch, seconded by Mr. Austin to reconvene in open session.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Absent Aye Aye  Mrs. Quetsch moved that the Town Council certify that in closed session just concluded, nothing was discussed except the matter or matters specifically identified in the motion to convene in closed session and lawfully permitted to be discussed under the provision of the Virginia Freedom ofInformation. Act cited in that motion.  The roll call vote was as follows:    -98-  October 19, 2023 Council meeting minutes  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Isoc certify Isoc certify Absent Iso certify Isoc certify  On motion of Mrs. Quetsch, seconded by Vice Mayor Anderson, appointed Otey  Dudley to the Infrastructure Advisory Committee.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Absent Aye Aye  Q. CLOSED SESSION  Mayor Pillion declared the meeting adjourned.  Amanda Pillion  dAZ  Kimberly  balykmidly Kirgsley, Clérk