May 6, 2024 -33-  Council meeting minutes  TOWN OF ABINGDON COUNCIL MEETING MONDAY, MAY 6, 2024 - 6:30 Pm COUNCILCHAMBERS -MUNICIPALBUILDING  The meeting of the Abingdon Town Council was held on Monday, May 6, 2024, at 6:30  pm in the Council Chambers oft the Municipal Building.  A. WELCOME - Mayor Pillion B. ROLL CALL Members of Council Present:  Wayne Austin Donna Quetsch Derek Webb Vice Mayor Anderson Mayor Pillion  C.P PLEDGE OF ALLEGIANCE  D. PRAYER  E. APPROVAL OF AGENDA (VIDE07:15-7:43)  On motion of Vice Mayor Anderson, seconded by Derek Webb, approved the agenda as  presented.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  F.A APPROVAL OF MINUTES (VIDEO 7:43-8:18)  April1,2024 April 18, 2024  On motion of! Mr. Webb, seconded by Vice MayorAnderson, the minutes ofAprill,2024and  April 18, 2024, were approved as presented. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb  Aye Aye Aye    May 6, 2024 34-  Council meeting minutes  Vice Mayor Anderson Mayor Pillion  Aye Aye  G. PUBLIC COMMENTS (VIDE08:18-10:27)  Eddie Copenhaver  H. PROCLAMATIONS (VIDEO1 10:28-11:56)  1. Proclamation designating May 2024 as Small Business Appreciation Month  Mr. Webb read the Proclamation into the record. PUBLIC HEARING (VIDE011:S6-1537, Disposal, Division 5. Fees and Charges Mayor Pillion opened the public hearing.  1.1 Public hearing to repeal, amend and reenact Chapter 74, Utilities, Sewers, and Sewage  Treasurer Tammy Baldwin requested to modify the due dates and charges on utility accounts. The proposal set the due date as the sixth ofeach month and imposed a 10% late fee if payment Mayor Pillion and Mr. Austin questioned the due date information and potential impacts on customers. Mrs. Baldwin and Mr. Cochran explained the proposed benefits, stating it would give  isi not received by the seventh day oft the month.  customers an extra day or two.  Hearing no additional comments, Mayor Pillion closed the public hearing.  J.E RESOLUTIONS (VIDEO 15:37-20:37)  1. Resolution of the Council for the Town of Abingdon to establish approved banners to be Town Manager Cochran conveyed that this Resolution establishes the approved banners for non- commercial, Town-supported events. Ifan application meets the criteria, it will be presented for On motion of Vice Mayor Anderson, seconded by Mr. Austin, approved the Resolution as  displayed on the Cummings Street banner poles.  approval. presented.    May 6, 2024 -35-  Council meeting minutes  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  K. FIRST READING OF ORDINANCES (VIDE020.37-21.36)  1. First reading of an ordinance to repeal, amend and reenact Chapter 74, Utilities, Sewers and On motion of Mr. Austin, seconded by Mr. Webb, approved the ordinance presented and to wave the second reading of the ordinance sO it can become effective immediately.  Sewage Disposal, Division 5. Fees and Charges.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  L. SECOND READING OF ORDINANCES M. CONSIDERATION OF BIDS (VIDE021.38-7432)  1. Consideration ofbids for Coomes Recreation Center parking lot pavement project  Director of Public Works Michael Surrett discussed a bid for $149,474.57, from W-L Construction for the parking lot pavement project. Vice Mayor Anderson questioned the fairness On motion of] Mrs. Quetsch, seconded by Vice Mayor Anderson, approved the bid from W-L  and reasonableness oft the bid, which Mr. Surrett confirmed.  Construction in the amount ofs $149,474.57. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson  Aye Aye Aye Aye    May 6, 2024 -36-  Council meeting minutes  Mayor Pillion  Aye  N. NEW BUSINESS 0. OLD BUSINESS  P. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN MANAGER  1.  Discussion regarding the FY24-25 budget (VIDE02438-36.30)  Town Manager Mike Cochran provided a draft FY24-25 budget, including ARPA projects, VDOT funding, COLA, and proposed increase rates for the Coomes Recreation Center, ifnot funded by Washington County. Director of] Finance Steve Trotman discussed personnel  matters regarding the budget.  2. Schedule July - December 2024 Council meetings (VIDE03632-43-P) The Council discussed dates for proposed Council meetings. . COUNCIL MIEMBER REPORTS (VIDEO 43:47-46:29)  Mr. Webb announçed Tree Day was a huge success and all were distributed. Mayor Pillion stated the Community Day of Service included several successful projects.  R. APPOINTMENTS TO BOARDS AND COMMITTEES S. CLOSED SESSION (VIDEO 46:28-1:48:56)  1. Closed session pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711(A)(7), consultant with legal counsel, or briefing by staff or consultant regarding aj proposed  Memorandum of Agreement with Washington County, Virginia.  On motion of Mr. Webb, seconded by Vice Mayor Anderson, Council conveyed in closed session pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711(A)(7), consultant with legal counsel, or briefing by staff or consultant regarding a proposed Memorandum of  Agreement with Washington County, Virginia. The roll call vote was as follows:  Mr.Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye    May 6, 2024 -37-  Council meeting minutes  Oni motion of Mr. Webb, seconded by Mr. Austin, Council reconveyed in open session.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  Vice Mayor Anderson moved that the Town Council certify that in closed session just concluded, nothing was discussed except the matter or matters specifically identified in the motion to convene in closed session and lawfully permitted to be discussed under the provision ofthe Virginia  Freedom of Information Act cited in that motion.  The certification was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Mr. Anderson Mayor Pillion  Iso certify Iso certify Iso certify Iso certify Iso certify  T. ADJOURNMENT  OkaRlnu Mayor Amanda Pillion  Kingsley,  bab