Regular Session Board Meeting Highlights  December 3, 2019  The Gates County Board of Education met in regular session on Tuesday, December 3, 2019, at the Gates County Board of Education Central Office. Chairman Ray Felton called the meeting to order at 5:00j p.m. The following board members were present: Mr. Ray Felton, Mrs. Glendale Dr. Williams then opened the floor for nominations for the position of chairperson of the Board ofEducation. Mrs. Glendale Boone nominated Ray Felton for the chairperson position. There were no other nominations. Mr. Byrum made a motion to close the nominations. Mrs. Whitehurst seconded the motion and the board members approved the motion unanimously. A  Boone, Mr. Leslie Byrum, Mrs. Claire Whitehurst and Mrs. Sallie Ryan.  call for vote for chair of the Board of Education was made.  FORI NOMINEE Ray Felton BOARD MEMBER BOONE FELTON BYRUM RYAN WHITEHURST  HOW DO YOU VOTE?  AYE  NAY  Dr. Williams opened the floor for nominations for the position of vice-chairperson of the Board ofEducation. Mr. Leslie Byrum nominated Glendale Boone for the vice-chairperson position. There were no other nominations. Mrs. Ryan made a motion to close the nominations. Mrs. Whitehurst seconded the motion and the board members approved the motion unanimously. A  call for vote for vice-chair of the Board of Education was made.  FOR NOMINEE Glendale Boone BOARD MEMBER BOONE FELTON BYRUM RYAN WHITEHURST  HOW DO YOUT VOTE?  AYE  NAY  Congratulations to Mr. Ray Felton as Chairman, and Mrs. Glendale Boone as Vice Chair. Mr. Byrum made a motion to enter into closed session to discuss personnel as outlined in North Carolina General Statute 143-318.11(a)(6). Mrs. Ryan seconded the motion. There was no discussion, and the motion carried unanimously. The board members entered into  closed session at! 5:10 p.m.    Mr. Felton reconvened open session at 6:07 p.m., with the following board members present: Mr. Ray Felton, Mrs. Glendale Boone, Mr. Leslie Byrum, Mrs. Claire Whitehurst and Mrs. Sallie Mrs. Whitehurst made a motion to approve the agenda. Mrs. Boone seconded the motion. There  Ryan.  was no discussion and the motion carried unanimously.  There was a moment of silence, followed by the Pledge of Allegiance.  There were no public comments.  Mr. Felton reported that the Board is anticipating that the new gth grade wing at Central Middle School will be ready for students to move in at the beginning oft the 2nd semester in January, 2020, with an anticipated ribbon cutting date sometime in February. There are some minor problems that will require repairs, but should not delay the move-in. Mr. Byrum indicated that Dr. Williams asked everyone to observe a moment of silence in remembrance of Gates County students, Demond Jones and Jeremiah Sharpe, who tragically lost their lives. During the Superintendent Report, Dr. Williams and the Board Members recognized the 2019 Holiday Card Art Contest Winners from each school. They are as follows:  the furniture cost should come in under budget.  Kendra Jordan - Grade 4, T.S. Cooper Elementary Karmyn Arce - Grade 4, Gatesville Elementary Dakota Sholar - Grade 3, Buckland Elementary Sara Ann Turner, Grade 12, Gates County High  Kimora Watson, Grade 8, Central Middle (was unable to attend)  Mrs. Tammy Boone, Assistant Superintendent, recognized Mrs. Amber Buxton, Principal, T.S. Cooper Elementary, Gail Hawkins, Principal, Buckland Elementary and Dr. Shawn Wilson, Principal, Gatesville Elementary. She read a letter from Mark Johnson, State Superintendent with the NC Department of Public Instruction, and presented award certificates to each oft the principals. The certificates were for achieving the goal of expected academic progress for During the Report from the Board, Mr. Byrum, Mrs. Boone and Mrs. Ryan shared their comments about attendance at the North Carolina School Boards Association annual conference in November. They felt the break-out sessions were informative, and were especially pleased with the information on Equity in Education. Mrs. Ryan shared that she is researching surveys that can be used by our schools and community, to help gather information to implement  students during the 2018-2019 school year.  strategies to meet the needs of all our students.  The Board also noted that there have been some changes in the school lunch menus and there has been a small increase in participation in the School Nutrition Program, with the highest increase at Central Middle School. They are still looking for ways to increase participation, and with that in mind, Mr. Byrum made a motion to upgrade the quality of food being served on a three month    trial. Mrs. Whitehurst seconded the motion, and the board members approved the motion Mrs. Sandra Pittman, Finance Officer, had provided financial reports just prior to the meeting. She noted that we are still operating on an interim budget due to the fact the state has not approved the budget as ofthis date. She indicated that the auditors will be providing their report  unanimously.  at the. January meeting.  Dr. Williams approved the following Out-of-District Requests for 2019-2020:  Gisell Barajas Jacobs to attend Buckland Elementary, contingent upon payment oftuition  and release from Hertford County Schools  Under Unfinished Business the Board decided not to pursue the Master Board Training at this  time.  The following Consent Agenda Items were approved:  1. Approval of Revised Minutes - October 29, 2019 Special Called Session 2. Approval of Minutes - November 4, 2019 Regular Session 3. Approval of Minutes November 13, 2019 Special Called Session  4. Farm Land Lease to. James E. Brinkley 5. Code of Ethics for Board Members 6. GCHS BB Upcycling Group Fundraiser 7. Policy 3225-4312-7320- Technology Responsible Use 8. Policy 4240-7312- Child Abuse Reports and Investigations 9. Policy 4270-6 6145 Concussion and Head Injury 10. Policy 5220 - Collections and Solicitations 11. Policy 6120- - Student Health Services 12. Policy 6140- - Student Wellness 15. Policy 6315 - Drivers  13. Policy 6220 - Operation of School Nutrition Services 14. Policy 6230 - School Meal and Competitive Food Services 16. Policy 7100 - Recruitment and Selection of Personnel 17. Policy 7140 - Criminal History Checks 18. Policy 7430 - Substitute Teachers 19. Policy 7820 - Personnel Files 20. Policy 8220 - Gifts and Bequests 21. Policy 8340 - Insurance 22. Policy 8350 - Fixed Assets Inventory 25. School Technology Resolution 26. GCHS Athletic Fundraiser 28. GCHS CTE Fundraiser  23. Policy 7241 - Drug and Alcohol Testing of Commercial Motor Vehicle Operators  24. GCHS CTE: Students Out-of-State Trip to Norfolk, VA 27. GCHS Out-of-State Field Trip to Norfolk, VA 29. Central Middle School Fundraising Dance    30. 2019-2020 Budget Resolution 32. GCHS Fundraisers  31. State Business Systems Modernization Letter of Intent 33. Central Middle School Construction Change Orders  The following personnel recommendations were approved:  1. NEW HIRES  Sarah Gidden - Substitute/Activity Bus Driver Vernon Brinkley - Substitute/Activity Bus Driver Amy Harrell - Substitute/Activity Bus Driver  Aubree York - Part-time School Nutrition Assistant - Central Middle Odessa Williams - Exceptional Children's Teacher - Gates County High Stephanie McKinley - Exceptional Children's Teacher Assistant - Gates County Susan Baker 1:1 Exceptional Children's' Teacher Assistant - T.S. Cooper Kaila Ballard - Girls' Head Basketball Coach - Central Middle  High Elementary  Annie Jacox - Substitute Nurse Kathryn Eure - Central Middle Susan Parker - Retired Teacher  2. TEACHER MENTOR  3. UBSITUIETEACIES  4. TRANSFERS Middle  Delois Williams - Bus Driver- - transfer from Gatesville Elementary to Central Carla Hendrix - School Nutrition Assistant - transfer from T.S. Cooper Elementary Cynthia Moore - School Nutrition Assistant -1 transfer from Central Middle to T.S.  toGates County High Cooper Elementary Becky McLawhorn . ATHLETIC COACHES  5. VOLUNTEER  Robert Costen - Asst. Girls' Basketball Coach - Central Middle Dominic Ross - Girls' Head Varsity Soccer Coach 1- GCHS Katron Greene - Girls' Assistant Varsity Soccer Coach - GCHS    7. GATES COUNTY COMMUNITY CENTER BASKETBALLOFFICIALS(Paid)  Dexter Hobbs Ariana Matthews Wilson Williams Myriah Wolfrey Graylen Boone (Volunteer) Varian Ballard Graylen Boone Ben Carter Ellie Gary Jason Gary Paul Gary Paul Gary, Sr. Dennis Hobbs Alisha Poole Quincy Saunders Caroline Taylor Keli Boone (Scorekeeper) Courtnay Jordan (Scorekeeper)  8. GATES COUNTY COMMUNITY CENTER BASKETBALL COACHES  9. LEAVE  Alronda Hathaway - Part-time Custodian - Gatesville Elementary  10. RESIGNATIONS Elementary  Shaquoya Bonner - 1:1 Exceptional Children's Teacher Assistant - T.S. Cooper Todd French - 1:1 Exceptional Children's Teacher Assistant - Gates County High Makela Bartoli - Part-time Daycare Assistant Whitney Hobbs - Head JV Volleyball Coach for Gates County High Emily Santora - Payroll Specialist - Central Office Loren Wright- - Custodian - T.S. Cooper Elementary  In Other Business the following items were discussed:  The January Regular Session Meeting will be held on Monday, January 6, 2020 at the Gates County Board of Education Central Office. Closed Session will begin at 4:00 pm, The Board plans to attend the Lions Club Christmas Parade on Saturday December 14,  and Open Session at 5:00 pm. 2019 at 3:00 p.m.    Mrs. Whitehurst made aj motion to adjourn. Mrs. Boone seconded the motion, and the motion There being no: further business, Chairman Felton adjourned the meeting at 7:02 p.m.  passed unanimously.  Attachments: 1) 2019-2020 Budget Resolution  2) Resolution Urging the State to Take Action to Remit Civil Penalties Unconstitutionaly Withheld from North Carolina' 's Public Schools    35  2019-2020  GATES COUNTY SCHOOLS BUDGET: RESOLUTION  BEI IT RESOLVED by the Board of Education oft the Gates County Schools Administrative Unit: unit in the Local Current Expense Fund 2 for the fiscal year beginning July1,2019 and ending  Section) I The following amounts are hereby appropriated for the operation oft the school administrative  June 30, 2020: Instructional Services  51XX Regular Instructional Services 52XX Special Populations Services 53XX Alternative Programs & Services 54XX School Leadership Services 55XX Co-Curricular Services 58XX School-Based support Services  $ 310,725.00 $ 53,051.00 $ 29,070.00 $ 62,000.00 $ 88,821.00 $ 86,608.00 $ 630,275.00 $ 15,000.00 $ 70,213.00 $ 122,935.00 1,447,647.00 261,744.00 $ 100,563.00 $ 4,000.00 $ 206,258.00 $ 8,365.00 $ 21,000.00 2,257,725.00 $ 2,888,000.00  Subtotal  System-Wide Support Services  61XX Support and Development Services 62XX Special Population Support & Development Services 64XX Technology Support Services 65XX Operational Support Services 66XX Financial and Human Resource Services 67XX Accountability Services 68XX System-wide Pupil Support Services 69XX Policy, Leadership and Public Relations Services 72XX Nutrition Services 81XX Payments to Other Governmental Units (Charter Schools)  Subtotal  TOTAL LOCAL CURRENT: EXPENSE UNDZAPPROPRLATON for the fiscal year beginning July 1, 2019 and ending June 30, 2020:  The following revenues are estimated tol be available to the Local Current Expense Fund 2  Local Revenue  County. Appropriations Fines/Forfeitures Subtotal  - 2,858,000.00 30,000.00 2,888,000.00 $ 2,888,000.00  TOTAL LOCAL CURRENT EXPENSE. FUND2) REVENUE    36  2019-2020 GATES COUNTY SCHOOLS BUDGET: RESOLUTION  Section II The: following amounts are! hereby appropriated for the operation oft the school administrative  unit int the Local Current Expense Fund 8 for the fiscal year beginning July1 1,2019 and ending  June 30, 2020: Instructional Services  51XX Regular Instructional Services 52XX Special Populations Services 53XX Alternative Programs and Services 54XX School Leadership Services 58XX School-Based: support Services  $ 11,620.00 $ 129,703.00 $ 227,159.00 $ 40,052.00 $ 128,422.00 536,956.00 $ 246.00 $ 2,628.00 $ 2,676.00 $ 137,464.00 $ 2,092.00 $ 1,082.00 $ 6,976.00 $ 73,990.00 $ 3,000.00 $ 3,627.00 233,781.00 $ 770,737.00  Subtotal  System-Wide Support Services  61XX Support and Development Services 62XX Special Population Support and Development Svcs. 64XX Technology Support Services 65XX Operational Support Services 66XX Financial and] Human Resource Services 67XX Accountability Services 68XX System-wide: Pupil Support Services 69XX Policy, Leadership and Public Relations Services 71XX Community Services 72XX Nutrition Services Subtotal  TOTALLOCAL CURRENT EXPENSE FUND: 8 APPROPRIATION for the fiscal year beginning. July1,2019 and ending June 30,2020:  The: following revenues are estimated to be available to the Local Current Expense Fund 8  State Revenue - Other Funds  NCPre-K School Nurse Grant Sales & Use Tax) Refund Medicaid Fee for Service Medicaid Carryover from Prior Year Northeast LEP Consortium JCPC Grant Tuition & Fees Roanoke Electric Care Trust Grant Contributions Local Sources (Unrestricted) Indirect Costs  $ 222,200.00 $ 100,000.00 $ 15,340.00 337,540.00 $ 50,000.00 80,770.00 $ 10,435.00 37,731.00 178,936.00 $ 67,700.00 $ 4,775.00 $ 14,000.00 $ 127,786.00 $ 40,000.00 $ 254,261.00 $ 770,737.00  SUBTOTAL STATE: REVENUE- OTHERI FUNDS Federal Revenue - Other Funds  SUETOTALFEDERAL REVENUE- OTHER FUNDS  Local Revenue  SUBTOTALLOCAL REVENUE  TOTAL LOCAL CURRENT EXPENSE FUND 8) REVENUE  Page 2 of7    37  2019-2020 GATES COUNTY SCHOOLS BUDGET: RESOLUTION  Section mT The following amounts are hereby appropriated for the operation oft the school administrative  unit in the State Public School Fund for the fiscal year beginning July1,2019 and ending  June 30, 2020: Instructional Services  51XX Regular Instructional Services 52XX Special Populations Services 53XX Alternative Programs and Services 54XX School Leadership Services 58XX School-Based support Services  7,386,788.00 1,391,560.00 802,056.00 1,313,973.00 1,080,696.00 11,975,073.00  Subtotal  System-Wide Support Services  61XX Support and Development Services 62XX Special Population Support and Development Svcs. 64XX Technology Support Services 65XX Operational Support Services 66XX Financial and Human Resource Services 67XX Accountability Services 68XX System-wide: Pupil Support Services 69XX Policy, Leadership and Public Relations Services 72XX Nutrition Services Subtotal  $ 27,952.00 $ 91,245.00 $ 189,524.00 1,069,465.00 347,544.00 $ 41,830.00 $ 94,540.00 $ 344,561.00 $ 56,714.00 2,263,375.00 $14,238,448.00  TOTALSTATE PUBLIC SCHOOL FUND APPROPRIATION fiscal year beginning July 1, 2019 and ending June 30, 2020:  The following revenues are estimated to be available to the State Public School Fund for the  Allocations from State Public School Funds State Revenue Other Funds State Textbooks  14,134,839.00 $ 48,573.00 55,036.00 14,238,448.00  TOTALSTATE PUBLIC SCHOOL FUND REVENUES  Page 3 of7    38  2019-2020 GATES COUNTY SCHOOLS BUDGET RESOLUTION  Section IV The following amounts are hereby appropriated for the operation oft the school administrative  unit int the Federal Grants Fund fori the fiscal year beginning July1,2019 and ending  June 30, 2020: Instructional Services  51XX Regular Instructional Services 52XX Special Populations Services 53XX Alternative Programs and Services 58XX School-Based support Services  $ 101,498.34 $ 422,401.08 $ 333,355.86 8,653.00 865,908.28 $ 24,640.76 $ 2,700.00 $ 18,678.46 $ 1,200.00 $ 28,262.82 $ 51,201.89 $ 4,999.98 $ 131,683.91 $ 997,592.19  Subtotal  System-Wide Support Services  61XX Support and) Development Services 62XX Special Population Support and Development Svcs. 63XX Alternative Programs & Service Support 65XX Operational Support Services 66XX Financial & Human Resource Services 81XX Payments to Other Governmental Units 82XX Unbudgeted Funds Subtotal  TOTAL FEDERAL GRANTS. FUNDAPPROPAIATION fiscal year beginning July 1, 2019 and ending. June 30, 2020:  The following revenues are estimated tol be available to the Federal Grants Fund for the  PRC017 Vocational Education Program PRC049 IDEA Preschool Part B (619)Gr PRC050 ESEA Title 1-LEA Basic Progr PRC:060 IDEA, Part] B (611). PRC103 Titlel I-3 Improving Teacher Q PRC108 Educational Tech-Competitive PRC109 Rural and] Low-Income School PRC115 ESEAT Titlel PRC119 IDEA Targeted. Assistance  $ 24,161.00 $ 25,309.00 $ 362,741.23 $ 415,657.00 $ 76,678.20 $ 26,048.49 $ 19,373.30 $ 39,174.97 $ 8,449.00 997,592.19 997,592.19  Subtotal  TOTAL FEDERAL GRANTS FUND: REVENUES  Page 4 of7    2019-2020 GATES COUNTY SCHOOLS BUDGET RESOLUTION  39  Section V The following amounts are. hereby appropriated for the operation oft the school administrative  unit int the Capital Outlay Fund for the fiscal year beginning July 1, 2019 and ending  June 30, 2020:  51XX Regular Instructional Services 91XX General Building Projects  $ 20,000.00 $ 180,000.00 $ 200,000.00  TOTAL CAPITAL OUTLAY FUND. APPROPRIATION  The following revenues are estimated to be available to the Capital Outlay Fund for the fiscal  year beginning July 1,2019 and ending June 30, 2020: TOTAL CAPITAL OUTLAYI FUND REVENUES  County. Appropriation  $ 200,000.00 $ 200,000.00  Section VI The following amounts are hereby appropriated for the operation of the school administrative  unit in the Child Nutrition Fund for the fiscal year beginning July 1,2019 and ending  June 30, 2020: Ancillary Services 72XX  Nutrition Services  $ 812,535.00 $ 812,535.00  TOTAL CHILD NUTRITION FUND APPROPRIATION  The following revenues are estimated to be available to the Child Nutrition Fund for the: fiscal  year beginning July 1,2019 and ending June 30, 2020:  State Funds  Sales Tax Refund  $ 401.00 $ 50,000.00 $ 50,401.00 $ 499,000.00 44,000.00 543,000.00 $ 218,321.00 813.00 219,134.00 $ 812,535.00  Transfer from State Public School Funds  Subtotal  Federal Funds  USDA Grants Meal Reimbursements USDA Grants Commodities Used  Subtotal  Local Funds  Local Sources (Sales)  Local Sources (Rental Income, Interest Earned, Other)  Subtotal  TOTAL CHILD NUTRITION FUND REVENUE  Page 5of7    2019-2020 GATES COUNTY SCHOOLS BUDGET: RESOLUTION  40  Section VII The following amounts arel hereby appropriated for the operation oft the school administrative  uniti int the] New Beginnings Daycare Fund fort the fiscal year beginning July 1, 2019 and ending  June 30, 2020: Ancillary Services 71XX  Community Services  $ 264,750.00 $ 264,750.00  TOTALI NEW BEGINNINGS DAYCARE FUND APPROPRIATION  The following revenues are estimated tol be available toj the New Beginnings Daycare Fund  for thei fiscal year beginning July 1, 2019 and ending June 30, 2020:  Local Sources  Weekly) Fees Meal Reimbursements (DHHS) Fundraiser Revenue Registration Fees Received  $ 242,000.00 $ 17,000.00 $ 5,000.00 $ 750.00 264,750.00  TOTALI NEW BEGINNINGS! DAYCARE FUND REVENUE  Section VII The following amounts are hereby appropriated: for the operation oft the school administrative  unit in the Gates County Community Center Fund for the fiscal year beginning July1,2019  and ending. June 30, 2020: Ancillary Services  71XX Community Services  293,853.00 293,853.00  TOTAL GATES COUNTY COMMUNITY CENTER FUND APPROPRIATION The following revenues are estimated tol be available to the Gates County Community Center Fund for the fiscal year beginning July 1, 2019 and ending. June 30, 2020:  Local Sources  County. Appropriation Sales Tax Refund SHIP Grant Rent Revenue Fees Revenue Miscellaneous Revenue Fund Balance. Appropriation  $ 243,763.00 $ 352.00 $ 3,500.00 $ 2,000.00 $ 30,500.00 $ 545.00 $ 13,193.00 293,853.00  TOTAL GATES COUNTY COMMUNITY CENTER FUND REVENUE  Page 6of7    2019-2020 GATES COUNTY SCHOOLS BUDGET: RESOLUTION  41  Section IX All appropriations shall bej paid from revenues restricted as to use, and then from general, Section X The: superintendent is hereby authorized to transfer appropriations within a fund under  unrestricted: revenues. the following conditions:  (a) (b)  Amounts may be transferred within a fund without limitations and without Amounts may be transferred between funds, with aI report ofs such transfers being required at the next meeting oft the Board of Education.  areport to thel Board of Education being required.  Section XI Copies oft the Budget Resolution shall be immediately furnished to the Superintendent  and School Finance Officer for direction in carrying out their duties.  ADOPTED this 3rd day ofI December, 2019.  Chairman Clerk ABy  Lfonis  Page 7 of7    42  Resolution Urging the State to Take Action to Remit Civil Penalties Unconstitutionaly Withheld from North Carolina's Public Schools  Whereas, the North Carolina Supreme Court ruled that under Article IX, Section 7 ofthe NC Constitution that the public schools are entitled to the clear proceeds of specific civil penalties collected by various state agencies, including the Department of Revenue (DOR), Department ofTransportation (DOT), the campuses of the University of North Carolina (UNC), the Department of Commerce (DOC), the Employment Security Commission (ESC), state owned psychiatric institutions in the Department of Health and Human Services (DHHS), and the Department of Environment and Natural Resources (DENR, now DEQ); Whereas, in 1997, the General Assembly created the Civil Penalty and Forfeiture Fund in G.S. 115C-457.1 and provided that the clear proceeds of all civil penalties Whereas, in 2008, the NC Superior Court, upon remand from the NC Supreme Court, ruled that state agencies were in clear violation of the State Constitution by improperly withholding $747,883,074 that should have been paid to the Civil Penalty and Forfeiture Fund from January 1996 through June 2005; and Whereas, the 2008 court order lists the amount to be paid by each state agency to public schools: DOR $583,340,162; DOT $104,071,323; UNC $42,368,982;ESC $18,017,467; DHHS $3955,D0C510,404; DENR/DEQ520,781, and Whereas, the legislature declared that such funds should be used exclusively for school technology and appropriated to the individual public-school units on a per Whereas, public school units are in dire need of additional technology funding; Whereas, according to the Department of Public Instruction (DPI), only 38% of North Carolina's 115 local school districts in 2018-19 reported having achieved the State's 4-year replacement goal for student devices (Chromebook, iPad,  and  collected by state agencies should be paid into the fund; and  pupil basis; and  and  laptop, etc.); and    43  Whereas, more than 30% of school districts in 2018-19 reported having no Whereas, investing in current technology is necessary to achieve a 21'century education that utilizes innovative, collaborative, and learner centered Whereas, since 2008, the public schools have received only $18.1 million,  resources budgeted for replacement devices; and  experiences; and  approximately 2.5% of the total amount owed; and  Whereas, the defendants have not fulfilled their constitutional obligation to make up for the remaining $729,699,823 that was diverted from public schools; and Whereas, on March 6, 2019, a consent order was entered to extend the enforceability of the existing unpaid 2008 judgment to prevent it from expiring; Whereas, the plaintiffs have tried to work with state leaders for almost fifteen Whereas, the plaintiffs continue to seek a win/win outcome, and remain willing and ready to work on a mutually beneficial resolution.  and  years to find an amicable resolution to this matter; and  Therefore, be it resolved that the Gates County Board of Education respectfully requests the General Assembly to approve, during its January 2020 session, a multiyear plan to pay the remaining $729.7 million judgment for civil penalties that should have gone to public school units for school technology, but were diverted to other purposes in violation of the North Carolina Constitution. Gates County could potentially receive $800,415.00 as their share of the judgment. Adopted by the Gates County Board of Education this 3rd day of  December, 2019.  ABn Secretary  Nh  Chairman