STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA SEPTEMBER 9, 2013 7:00 P.M.  CALL TO ORDER & WELCOME - CHAIRMAN MCINTYRE INVOCATION - VICE CHAIRMAN MORTON  PLEDGE OF ALLEGIANCE  APPAOVAL/ADUSIMENS TO THE AGENDA  SCHEDULED AGENDAI ITEMS  1. APPOINTMENT OF INTERIM TAX ADMINISTRATOR Presenter: Andy Lucas, County Manager  2. PRESENTATION OF THE FY 2012 SCATTERED SITE HOUSING PROGRAM  MANUAL( (12-C-2430) & ASSOCIATED RESOLUTION Presenter: Sarah Davenport, The Wooten Company  3. SCUSATRANSPORTION - PRESENTATION OF THE RURAL OPERATING  ASSISTANCE (ROAP) FUNDS FOR FY 2013-2014 Presenter: Gwen Hinson, Transportation Director  A. Hold the public hearing  B. Request approval to apply for and receive the funds with all funds administered by the Transportation Services Department  4. UPDATE ON THE LOCUST/RED CROSS COMPREHENSIVE TRANSPORTATION  PLAN  Presenter: Dana Stoogenke, AIPC Rocky River RPO    5. RUNNER AND BIKER SAFETY DISCUSSION Presenter: Commissioner Asciutto  6. UPDATE ON BOARD & COMMITTEE VACANCIES A. Region F Aging Advisory Committee B. Nursing Homes Community Advisory Committee  Presenter: Andy Lucas  C. Board of Adjustments D. Library Board of Trustees E.E Economic Development Commission  7. CONSENT AGENDA August 12, 2013  A. Minutes = Recessed meeting of. July 24, 2013 and regular meeting of  PUBLIC COMMENT  GENERAL COMMENTS & ANNOUNCEMENTS  CLOSED SESSION: CLOSED SESSION: To discuss economic development in accordance with G. S. 143-318.11(a)(1) and to discuss a real estate transaction in  accordance with G.S. 143-318.11(a)5).  RECESS until Monday, September 16, 2013 at 7:00 PM for a joint meeting with the Oakboro Town Council in the Oakboro Town Hall located at 109-A N. Main  Street, Oakboro, NC.  The next regular meeting is scheduled for Monday, October 7th at 7:00 p.m.    Revised 10/19/2007  Stanly County Board of Commissioners  Meeting Date  September 9, 2013 Andy Lucas, County Manager ITEM' TO BE CONSIDERED  Consent  STANIN  Agenda Regular Agenda  COUNIY Presenter:  Appointment ofInterim Tax Administrator  Due to the recent resignation ofTax Administrator, Melia Miller. Itis recommended Charlie Johnson be  appointed interim Tax Administrator effective Monday, September 16, 2013.  Consider and approve the appointment of Charlie Johnson as interim Tax Administrator, approve his bond in the amount of$100,000 and approve the order to collect current and past due taxes effective  Monday, September 16.  Signature: Date: 9/05/2013  Andy Lucas  Dept Central Administration Attachments:  Yes Certification of Action Certified to be at true copy oft the action taken the County Board of Commissioners on  X no  Review Process  Approved Yes No Initials  Finance Director Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  Tyler Brummitt, Clerk tot the Board  Date    Order Directing the Tax Collector to Collect the Taxes Charged in the  Tax Records and Receipts  State of North Carolina County of Stanly  TO: Charles Johnson, Interim Tax Administrator  Pursuant to North Carolina General Statute 105-321(b), effective Monday, September 16, 2013, you are hereby authorized, empowered and commanded to collect the taxes set forth in the tax records filed ini the Office of Tax Administrator and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Stanly County, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in  accordance with law.  Witness my hand and official seal, this the gth day of September, 2013.  Gene Mcintyre, Chairman Board of County Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board Board of County Commissioners    Stanly County Board of Commissioners  Meeting Date: September 9, 2013 Presenter: Sarah  Wooten  STANIN COUNIY  Davenport, The  Company  X2.  Consent Agenda Regular Agenda  Presentation Equipment: JI Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCi is equipped with' Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need to use the Document Camera and zoom into: a particular area, ifp possible please attach: a copy oft the document with the: areai indicated  Please Provide a Brief Description of your Presentations format: that your need toz zoomi into. Al laser light is available top pinpoint your area ofp projection. *** You can bringi ina a laptop that will allow video out to be connected at thel lectern set display to 60Mhz.  for County Employees.  ITEM TOBE CONSIDERED PROGRAM MANUAL  PRESENTATION OF THE. FY 2012 SCATTERED SITE HOUSING  Ms. Davenport will present the program manual and associated resolution for the 2012 Scattered Site Housing grant for the Board's information and adoption. A copy of the policy manual and  resolution are included for your review and consideration.  Request Board approval oft the program manual and resolution.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be at true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY COUNTY FY12 SCATTERED SITE HOUSING PROGRAM MANUAL RESOLUTION  AF Resolution Authorizing the Adoption oft the Program Manual for Stanly County 2012 FY12 Scattered Bei it Resolved by the Board of County Commissioners of Stanly County, North Carolina, that: WHEREAS, the County is participating in the FY12 Scattered Site Housing under the Housing and Community Development Act of1974, as amended, administered by thel North Carolina Department of  Site Housing.  Commerce; and  WHEREAS, the following documents are required under this program;  Section 504 Acquisition Guidelines Disposition Guidelines Relocation Guidelines Clearance Guidelines Rehabilitation Guidelines Rehabilitation/Reconstruction Guidelines Hook Up Guidelines Public Facility Guidelines Contracts Officer Designation Labor Standards Officer Designation Just Compensation Officer Designation Financial Management Procedure  Residential Ant-Displacement And Relocation Assistance Plan  THAT, Andy Lucas, County Manager, is hereby authorized to execute any and all Grant related THEREFORE BE IT RESOLVED, that the Board of County Commissioners of Stanly County, North Carolina, hereby adopts the Program Manual to be used throughout the implementation of Stanly County  documents; and  2012 FY12 Scattered Site Housing. Adopted this 9th day of September, 2013.  Gene McIntyre, Chairman  ATTEST:  Tyler Brummitt, Clerk to the Board    PROGRAM MANUAL STANLY COUNTY 2012 FY12 SCATTERED SITE HOUSING  Presented to the Board of County Commissioners  September 9, 2013    STANLY COUNTY 2012 FY12 SCATTERED SITE HOUSING PROGRAM MANUAL TABLE OF CONTENTS  SUBJECT Section 504  PAGE 1 16 21 23 25 28 30 33 34 37 39 41 42 43 44  Residential Ant-Displacement And Relocation Assistance Plan  Acquisition Guidelines Disposition Guidelines Relocation Guidelines Clearance Guidelines Rehabilitation Guidelines  Financial Table 1- Scattered Site Housing Rehabilitation/Reconstruction Guidelines  Hook Up Guidelines Publiç Facility Guidelines Contracts Officer Designation Labor Standards Officer Designation Just Compensation Officer Designation Financial Management Procedure    SECTION 504 SELF-EVALUATION SURVEY CDBG/HUD RECIPIENT INFORMATION  CDBG/HUD RECIPIENT NAME: CDBG/HUD RECIPIENT ADDRESS:  STANLY COUNTY 1000 N. First Street, Suite 10 Albemarle, NC 28001  NAME OF HR STAFF PERSON  RESPONSIBLE FORS SELF-EVALUATION SURVEY:  Andy Lucas, County Manager aucaesanycounyncgor  EMAIL: PHONE NUMBER:  704-986-3600 August2013 12-C-2430  DATE SELF-EVALUATION WAS COMPLETED:  CDBG GRANT NUMBER:  Page I    SECTION 504 COMPLIANCE  SECTION 1. PROGRAM OUTREACH AND COMMUNICATION  For each question in this section, check either YES or NO. Ifa question does not apply toy your HR, then write N/A" next tot the question and explain below. Ify your response to a question is NO, then identify what modification to policies and practices willl be undertaken or what corrective action will be taken to remedy any discrimination found. In some cases, a YES answer will also require that additional  information be supplied to complete the evaluation process.  NOTIFICATION  1. Has the HR taken steps to notify participants, applicants, employees, and unions or professional YES-Briefly describe the methods used to notify the public about non-discrimination policies. The HR has posted notices in public buildings and advertised the policy of non-  organizations that it does not discriminate on the basis of disability?  KYES ONO  discrimination.  NO-Modification or corrective action: vision and hearing impairments? BYES ONO  2. Has the HR adopted special procedures to notify persons with disabilities, especially those with  YES-Briefly describe the methods used to ensure program participation by those who have visual or hearing impairments. (Methods include, but are not limited to; qualified sign language and oral interpreters, readers, or the use oft taped and Braille materials.) The HR has made notitication to persons with disabilities especially those with vision and hearing impairments, and will provide appropriate assistance to ensure  program participation. NO-Modification or corrective action:  PRINTED MATERIALS  1. Are written materials including posters with non-discrimination. notices placed in physically  accessible locations? YES ONO KYES ONO YES ONO YES ONO YES ONO YES ONO  2. Can small print of posted announcements be read from a wheelchair?  3. Are all words in printed materials clearly legible?  4. Would color blind individuals be able to distinguish all contents in printed materials? 5. Are representations of disabled individuals free of patronizing stereotypes? 6. Do graphics in printed material permit easy reading oft the contents?  Page 2    7. Is all necessary program information included in printed material?  YES ONO YES ONO basis of disabilities? YES ONO YES ONO  8. Are procedures for providing program access to disabled individuals stated clearly?  9. Do all appropriate HR documents now include policy statements about non-discrimination on the 10. Are the Section 504 contact person's name, address, and phone number listed in printed material?  NO to any questions above Modification or corrective action:  INFORMATION DISSEMINATION YES ONO YES ONO YES OJNO BYES OJNO YES ONO  1. Can copies of written materials be reasonably obtained by individuals with disabilities?  2. Have disability groups been included in the dissemination process?  3. Does the HR use all available print and broadcast media to ensure that all individuals with 4. Does the HR disseminate information to all agencies or organizations that deal with persons with 5. Does all oft thei information disseminated by the HRi include current non-discrimination polices?  disabilities receive appropriate notification? disabilities in the HR service jurisdiction?  NO to any questions above - Modification or corrective action:  COMMUNICATION  1. Has the HR taken appropriate steps to ensure effective communication with applicants, program participants, and members of the public by providing auxiliary aids where necessary sO that individuals with disabilities (particularly persons with impaired vision or hearing) can have the opportunity to participate in, and enjoy the benefits of HR programs and activities?  YES DNO  NO--Modification or corrective action:  2. Has the HR installed a telecommunications device (TDD) to communicate with hearing impaired  and deaf persons? DYES KNO  NO--Modification or corrective action:  The HR utilizes existing telecommunication devices provided by the State for this purpose.  Page 3    3. Ifthel HR has a TDD, is the number listed in the commercial telephone or TDD directories?  YES D NO  I N/A (HR does not have a TDD)  NO--Modification or corrective action:  The HR publishes the appropriate TDD in notifications. services and devices for persons with impaired vision? NO--Modification or corrective action:  4. Has the HR installed a reader, developed Braille materials, audio recordings or other similar  YES ONO  SECTION: 2. COMPLAINT PROCESSING PROCEDURES  For each question in this section, check either YES or NO. Ifa question does not apply toy your HR, then write' "N/A" next to the question and explain below. If your response to a question is NO, then identify what modification to policies and practices will be undertaken or what corrective action will be taken to remedy any discrimination found. In some cases, a YES answer will also require that additional 1. Does the HR have a written policy for handling complaints of discrimination based on disability? YES--Attach a copy of the current HR policy which should include the date the policy was  information be supplied to complete the evaluation process.  KYES ONO  established, the date the policy was distributed to staff, and the citation for the policy.  See Attachment 1  NO-Modification or corrective action:  2. Has the HR adopted procedures that incorporate due process standards and allow for prompt  resolution of any complaints or alleged discrimination based on disabilities?  YES ONO  YES-Attach a copy. of your current grievance procedures and the name of the person or unit  responsible for receiving and processing complaints.  See Attachment 2  NO-Modification or corrective action:  3. Has the HRI notified staff and program participants about the grievance procedures?  XYES ONO  SECTION 3. ELIGIBILITY AND ADMISSION CRITERIA  For each question in this section, check either YES or NO.Ifac question does not apply to your HR, then write "N/A" next to the question and explain below. If your response to a question is NO, then identify what modification to policies and practices will be undertaken or what corrective action will be taken to remedy any discrimination found. In some cases, a YES answer will also require that additional  information be supplied to complete the evaluation process.  Page 4    1. Has the HR examined all policies pertaining to program eligibility and admission criteria to determine ift they had the purpose or effect ofe excluding or limiting the participation of individuals with disabilities  in HR's programs and activities? XYES ONO No-Modification or corrective action:  2. Has the HR, in examining its polices on program eligibility and admission criteria, paid particular attention to those incorporating or establishing: (1) physical or mental fitness or performance requirements; (2) safety standards; (3) testing requirements; (4) educational requirements; (5) work experience requirements; (6) income level requirements (7) credit rating requirements; (8) requirements based on disability; (9) requirements that prohibit participation because of disability; and  (10) insurability requirements? KYES ONO No--Modification or corrective action:  3. Has the HR altered or eliminated policies that have the direct or indirect effect of excluding or limiting  the participation of individuals with disabilities in HR's programs and activities? N/A--Explain (no such policies found in review) (Skip to next section) YES--List: any policies that have been altered or eliminated.  DYES ONO  NIA  NO-Modification or corrective action:  4. Has the HR communicated the policy changes to staff members and the public?  OYES ONO  NO-Modification or corrective action:  SECTION 4. EMPLOYMENT POLICY AND PRACTICE  For each question in this section, check either YES or NO. Ifa question does not apply to your HR, then write N/A" next to the question and explain below. Ify your response to a question is NO, then identify what modification to polices and practices will be undertaken or what corrective action will be taken to remedy any discrimination found. In some case, a YES answer will also require that additional information  be supplied to complete the evaluation process. REASONABLE ACCOMMODATION  1. Has the HR made a reasonable accommodation (an accommodation which does not impose an undue hardship on the HR operation) to the known physical or mental limitations of an otherwise  qualified applicant with disabilities or employee with disabilities?  BYES OJNO! D N/A (Skip to next section) NO-Modification or corrective action:  N/A-E Explain (e.g. have not had disabled applicants or employees):  Page 5    IMPORTANT INFORMATION  Reasonable accommodation would include making facilities used by employees accessible to and usable by individuals with disabilities, job restructuring, job relocation, part-time or modified work schedules, acquisition or modification of equipment and devices, the provision of readers or 2. Ino determining whether an accommodation imposed an undue hardship on the operation of the HR  interpreters, and other similar actions. program, were the following factors considered? of façilities, and size of budget? KYES ONO XYES ONO KYES ONO  a)The overall size of the HR program with respect to the number of employees, number and type b)The type oft the HR operation, including the composition and structure of the workforce?  c)The nature and cost of the accommodation? NO to any question above Modification or corrective action:  EMPLOYMENT CRITERIA  IMPORTANT INFORMATION  The HR may not deny any employment opportunity to a qualified handicapped or disabled employee or applicant if the basis for the denial is the need to make reasonable accommodation 1. Ift the HR uses an employment test or other criteria for selection that screens out or tends to screen out individuals with disabilities, can the HR show that the test score or other selection criteria is job  tot the physical or mental limitations of the employee or applicant.  related?  YES ONO! D N/A (Skip to question 3) No-Modification or corrective action: NI/A-Explain (e.g. no such test/criteria used):  2. Has the HR obtained information from the appropriate HUD official that demonstrates that alternative job related tests or criteria that tend to screen out fewer individuals with disabilities are unavailable?  YES ONO  NO--Modification or corrective action:  3. Does the HR administer tests which accurately reflect the applicant's or employee's job skills or aptitude rather than the applicant's or employee's impaired sensory, manual, or speaking skills  (except where those skills are the factors that the testi is designed to measure)?  YES ONO  NO--Modification or corrective action:  Page 6    PRE-EMPLOYMENT INQUIRES  1. Is the HR aware that it cannot make a pre-employment inquiry or conduct a medical examination of an applicant to determine whether the individual is a person with disability unless the HR is undertaking affirmative action efforts or conditioning an offer of employment on the results of a medical examination given to all prospective employees in the same job category?  YES ONO  NO--Modification or corrective action:  IMPORTANT INFORMATION  HR may make a pre-employment inquiry into an applicant's ability to perform job-related 2. When the HR is undertaking affirmative action efforts, voluntary or otherwise, and inviting applicants for employment to indicate whether and to what extent they are disabled, does the HR meet the a)State clearly either orally or in writing that the requested information is intended for the HR's b)State clearly that the information is being requested on a voluntary basis, that it will be kept confidential and that refusal to give the information will not subject the applicant or employee  functions.  following conditions:  affirmative action efforts? YES ONO  to any adverse treatment? XYES ONO  NO to any questions above Modifications or corrective action:  3. Has the HR informed job applicants that an employment offer may be conditioned on the results ofa medical examination if all entering employees in a job category must take an examination regardless  of disability, and the examination accurately reflects the employee's job skills?  YES ONO  No--Modifications or corrective action:  4. Has the information obtained by the HR concerning the medical condition or history of job applicants been collected and maintained on separate forms and accorded confidentially as medical records?  YES ONO  No-Modification or corrective action:  IMPORTANT INFORMATION  Supervisors and managers may be informed of restrictions on the work or duties of individuals with disabilities and informed of necessary accommodations; first aid and safety personnel may be informed if the medical condition might require emergency treatment; and Section 504 compliançe officers can have access to relevant medical information upon request.  Page 7    SECTIONS. PHYSICAL ACCESSIBILITY OF BUILDINGS AND FACILITIES  For each question in this section, check either YES or NO. Ifa question does nota apply to your HR, then write "NA" next tot the question and explain below. Ify your response to a question is NO, then identify what modification to policies and practices will be undertaken or what corrective action willl be taken to remedy any discrimination found. In some cases, a' YES answer will also require that additional information be  supplied to complete the evaluation process. REASONABLE ACCOMMODATION  1. Has the HR made a reasonable accommodation (any accommodation which does not place an undue financial and administrative burden on the HR) to the known physical and mentai limitations of qualified persons with disabilities to allow access tot facilities, programs and services?  KYES ONO  NO-Modification or corrective action:  2. Inc determining whether an accommodation imposed an undue financial or administrative burden on  the operation oft the HR program, were the following factors considered?  a)The overall size of the HR's program with respect to the number of employees, number and b)The type oft the HR operation, including the composition and structure of the workforce?  type of facilities, and size of budget?  YES ONO YES ONO YES ONO  c)The nature and cost oft the accommodation?  NO to any question above Modification or corrective action:  3. Has the HR identified the individual responsible for making the final decision about undue financial  and administrative burdens? YES ONO  YES--Please identify the individual responsible for making the final decision:  The Board of Commissioners is responsible for making the final decision based on information  provided by appropriate staff.  NO-Modification or corrective action: burdens are made properly and quickly?  4. Has the HR adopted a procedure for ensuring that decisions about undue financial and administrative  YES ONO  YES--Attach a copy of the current HR policy which should include the date the policy was established, the date the policy was distributed to staff, and the citation for the policy. The County Budget and Capital Improvements Plan include this information and are on file in the  County Finance Office. NO--Modification or corrective action:  Page 8    NON-HOUSING FACILITIES XYES ONO NO-Proceed to question 2.  1. Has the HR designed or constructed any new non-housing facilities since July 11, 1988?  YES-Are these new HR non-housing facilities designed and constructed to be readily accessible to  and usable byi individuals with disabilities?  YES ONO  NO-Modification or corrective action:  2. Has the HR otherwise altered any existing HR non-housing facilities or designed any alterations to  existing HR non-housing facilities since July 11, 1988?  YESONO NO-Proceed to question 3.  YES--Have these alterations or designs for alterations to existing HR non-housing façilities, to the maximum extent feasible, been made so that the facilities are readily accessible to and usable  byi individuals with disabilities? YES ONO NO-Modification or corrective action:  IMPORTANT INFORMATION  HUD recipients are not necessarily required to make each of its existing non-housing facilities accessible to and usable by individuals with disabilities. In the case of historic preservation programs or activities, HR is not required to take any action that would result in a substantial impairment of significant historic features of a historic property. HR is not required to take any action that it can demonstrate would result in a fundamental alternation in the nature of its program or activity. HR is not required to take any action if the change would impose undue financial and administrative burdens. If the HR determines that making a facility accessible would result in significant or fundamental alterations or would cause undue financial or administrative burdens, the HR should use other methods of providing accessibility to ensure that individuals 3. Does the HR operate each non-housing program or activity receiving federal financial assistance sO that the program or activity, when viewed in its entirety, is readily accessible to and usable by  with disabilities receive program or activity benefits and services.  individuals with disabilities? YES ONO NO-Modification or corrective action:  4. Does the HR need to make structural changes to non-housing facilities to achieve program  accessibility? DYES KNO NO-Proceed to question 5. changes? DYES ONO  YES-Has the HR developed a transition plan setting forth the steps neçessary to complete such  NO-Modification or corrective action:  Page 9    YES--Does the transition plan include the following?  a) Identification of the physical obstacles in the HR's non-housing facilities that limit b) Detailed description of the methods that will be used to make the facilities c) As schedule for taking the steps necessary to achieve compliance in making facilities d) Aschedule for each year of the plan if the time period oft the transition plan is longer  accessibility to programs? DYES ONO accessible? DJYES ONO accessible? DYES ONO than one year? OYES ONO OYES ONO DYES ONO  e) The name oft the official responsible for implementation oft the plan?  The name(s) oft the persons or groups who assisted with the preparation of the plan?  NO to any question above Modification or corrective action:  5. Has the HR determined that making a non-housing facility accessible to individuals with disabilities would resulti in a fundamental alteration or would pose an undue financial or administrative burden? NO--Proceed to next section EXISTING HOUSING FACILITIES AND PROGRAMS YES-Have other methods of providing accessibility been considered?  DYES NO  DYES ONO  NO-Modification or corrective action:  YES--Please answer the following questions in the self-evaluation.  Self-Evaluation  1) Have services been reassigned to accessible facilities or accessible portions off facilities?  DYES ONO OYES ONO OYES ONO DYES ONO DJYES ONO  2) Have aides been assigned to beneficiaries? 3) Have home visits been conducted? 4) Has equipment been added or redesigned?  5) Have changes been made in management policies and procedures?  Page 10    6) Have additional accessible facilities been acquired or constructed? 7) Have alterations to existing facilities on a selective basis been completed?  DYES ONO OYES ONO OYES ONO  8) Have other methods been employed?  No to any questions above Modification or corrective action:  IMPORTANT INFORMATION  HR is not required to make structural changes in existing facilities where other methods are effective in achieving compliance for program accessibility in non-housing environments. In choosing among available methods for meeting the requirements, the HR shall give priority to those methods that offer programs and activities to qualified individuals with disabilities in the  most integrated setting appropriate.  SECTION 6: EXISTING HOUSING FACILITIES AND PROGRAMS  IMPORTANT INFORMATION  This section applies to the Rental Rehabilitation and Section 8 Moderate Rehabilitation Programs. 1. Has the HR made any substantial alterations to existing housing facilities since July 11, 1988 (that is, made to a facility with 15 or more units and costing an amount equal to 75 percent or more of the  replacement cost of the completed facility?  DYES ONO R N/A (No existing housing facilities, skip to end)  YES--Do the facilities with the substantial alterations meet the same accessibility requirements  as those for new construction? DYES ONO NO-Modification or corrective action:  2. Has the HR made other alterations to dwelling units since July 11, 1988?  DYES ONO  YES-Have the altered units been made accessible to and usable by individuals with  disabilities to the maximum extent feasible?  DYES ONO  NO--Modification or corrective action:  3. Has the HR made alterations of single elements or spaces of dwelling units which, when considered  allt together, amount to an alternation of the units since July 11, 1988?  OYES ONO  YES-In these units, has the entire dwelling units been made accessible?  DYES ONO  NO-Modification or corrective action:  Page 11    IMPORTANT INFORMATION  HUD recipients should operate each existing housing program receiving federal financial assistance sO that when viewed in its entirety, the program is readily accessible to and usable by persons with disabilities. HUD recipients are not necessarily required to make each ofi its existing facilities accessible. HR is not required to take any action if the change would impose undue financial and administrative burdens. If the HR determines that making a program accessible would result in significant or fundamental alterations or would cause undue financial or administrative burdens, the HR shouid use other methods of providing accessibility to ensure that 4. Are a minimum of five percent of the dwelling units altered since July 11, 1988 (or more based on a higher need prescribed by HUD) readily accessible to individuals with mobility impairments?  individuals with disabilities receive program or activity benefits and services.  DYES ONO  NO-Modification or corrective action:  5. Have alterations to common areas or parts of existing facilities been made (since July 11, 1988) to the maximum extent feasible, sO that the areas are accessible to and usable by individuals with  disabilities? DYES ONO  NO-Modification or corrective action:  6. Has the HR determined that making an existing facility accessible toi individuals with disabilities would resulti in at fundamental alternation or would pose an undue financial or administrative burden?  DYES ONO  YES-Have the following options been considered:  a) Have services been reassigned to accessible facilities or accessible portions thereof?  OYES ONO OYES ONO DYES ONO DYES ONO DYES ONO DYESDNO DYES ONO DYES ONO  b) Have aides been assigned to beneficiaries? c) Have home visits been conducted? d) Has equipment been added or redesigned?  e) Have changes been made in management policies and procedures? f) Have additional accessible facilities been acquired or constructed? g) Have alterations to existing facilities on a selective basis been completed?  h) Have other methods been employed?  NO to any question above--Modification or corrective action:  Page 12    IMPORTANT INFORMATION  HR is not required to make structural changes in existing facilities where other methods are effective in achieving compliance for program accessibility in housing environments or to provide supportive services that are not part of the program. In choosing among available methods for meeting the requirements, the HR shall give priority to those methods that offer programs and activities to qualified individuals with disabilities in the most integrated setting appropriate.  END.  Be sure to attach grievance procedure and current HR policy. C Be sure CDBG grant number is written on cover sheet.  U.S. Department of Justice Civit Rights Division Coordination and Review Section  TECHNICAL ASSISTANCE GUIDE SUPPLEMENTAL INFORMATION ABOUT THE SECTION 504 TRANSITION PLAN REQUIREMENTS TAG-88-11  Page 13    Attachment 1  STANLY COUNTY POLICY OF NONDISCRIMIMATION ON THE BASIS OF HANDICAPPED STATUS  Stanly County does not discriminate on the basis of handicapped status in the admission or access to, or  treatment or employment in, its federally assisted programs or activities.  Andy Lucas, County Manager Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 Phone: 704-986-3600 TDD: 800-735-2962  Andy Lucas, County Manager has been designated to coordinate compliance with the nondiscrimination; requirements contained in the Department of Housing and Urban Developments (HUD) regulations  implementing Section 504 (24 CFR Part 8. dated June 2, 1988).  Page 14    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 Attachment 2  SECTION 504 COMPLIANCE OFFICER/GRIEVANCE PROCEDURE  2012 FY12 SCATTERED SITE HOUSING  The Board of County Commissioners of Stanly County, North Carolina, hereby designates Andy Lucas, County Manager to serve as Section 504 Compliance Officer throughout the implementation of Citizens with Section 504 grievances may do sO at any point in the program. The County will respond in writing to written citizen grievances. Citizen grievances should be mailed to: Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001, phone: 704-986- 3600. The County will respond to all written citizen grievances within ten (10) calendar days of receipt of Should any individual, family, or entity have a grievance concerning any action prohibited under Section 504, a meeting with the compliance officer to discuss the grievance will be scheduled. The meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the grievance, a reply will be made, in writing, within five (5) calendar days. Ift the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, Phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to  Stanly County FY12 Scattered Site Housing.  the comments.  written comments within ten (10) calendar days of the receipt of the comments.  Page 15    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001  RESIDENTIAL ANT-DISPLACEMENT AND RELOCATION. ASSISTANCE PLAN  2012 FY12 SCATTERED SITE HOUSING  According to the revised Section 104(d) of the Housing and Community Development Act of 1974, Stanly County is required to adopt a plan that provides for the replacement of alll low/moderate-income dwelling units that are demolished or converted to a use other than lowimoderate-income housing as a direct The following is a residential ant-displacement and relocation assistance plan for Stanly County 2012 A. One-For-One Replacement Unit Requirement. All occupied and vacant occupiable ow/moderate-income dwelling units demolished or converted to a use other than as ow/moderate-income dwelling units as a direct result of activities assisted under the CDBG program must be replaced with lowmoderate-income dwelling units. Substandard but economically repairable units that have been demolished or converted must be replaced under this provision, but more seriously deteriorated units need not be replaced. 1. For purposes of this plan, the following definitions shall apply:  result oft the use of CDBG assistance, and a relocation assistance component.  FY12 Scattered Site Housing:  "Vacant Occupiable" or "Suitable for Rehabilitation" means a unit which is no worse than moderate according to the needs gradient scale published in the Application Guidelines, may be brought up to N.C. Small Cities CDBG Housing Rehabilitation Standards for an expenditure of less than $4,000 in rehabilitation costs, and will have an expected useful life of at least 10 years with routine maintenance upon completion of the rehabilitation. In addition a vacant unit may be classified as "not occupiable" if it has been condemned, is condemnable or otherwise unsuitable for human habitation under the local "Low- and Moderate-Income Dwelling Units" (Occupied Units) means a unit that either is occupied by a low- or moderate-income family or rents for an amount that would be affordable to a low- or moderate-income family (.e., rent and utilities would not exceed 24% of the median income for a family that would "Low- and Moderate-Income Dwelling Units" (Vacant Units) means a unit whose fair market rent would make it affordable to a low- or moderate-income Ifa assisted rehabilitation raises the rent of a ow/moderate-ncome unit above the 2. Replacement owlmoderate-income dwelling units must be provided within three years oft the commencement oft the demolition or the rehabilitation related to the conversion,  governments housing code or redevelopment plan.  occupy the unit without overcrowding). family, as calçulated above.  affordable rent level, the unit must be replaced.  and must be:  Located within the same jurisdiction.  Sufficient in number and size to house at least the number of occupants that could have been housed in the units demolished or converted, as determined in  accordance with applicable housing occupancy codes.  Page 16    Provided in standard condition. (A substandard unit raised to standard condition Designed to remain low/moderate-income dwelling units for at least 10 years from the date ofi initial occupancy of the units. (Replacement dwelling units may include public housing and existing housing receiving Section 8 project-based  will count.)  assistance.)  3. Before obligating or expending funds for an assisted activity that will directly result in the demolition or the conversion of ow/moderate-income dwelling units to another  use, the grantee must make public the following information:  The activities:  The 2012 Stanly County CDBG Scattered Site Housing Project consists of housing activities. Housing activities include rehabilitation of three (3) dilapidated  dwelling units.  The location on a map and approximate number of units by size (number  of bedrooms) to be demolished or converted: Time schedule for demolition/conversion:  No units will be demolished.  N/A  General location on a map and approximate number of replacement units  by size (number of bedrooms):  N/A  Source of funding and time schedule for replacement units:  No units willl be demolished.  The basis for concluding that each replaçement unit will remain a  lowlmoderate-income dwelling unit for 10 years: Dwellings are LMI owner-occupied.  B. Relocation Assistançe (See Attachment 1). The County will provide relocation assistance to any ow/moderate-income household displaced by the demolition of any housing unit or by the conversion of a low/moderate-income dwelling to another use, occurring as a direct 1. A choice between (i) actual reasonable moving expenses" as described in Section 42.301 or (ii) a fixed expense and dislocation allowance as described in Section  result of assisted activities. Persons will be provided:  42.302.  2. Advisory services as described in 24 CFR Part 42, Subpart C.  3. Reimbursement for reasonable and necessary security deposit and credit checks.  4. Replacement housing assistance.  A person choosing to rent must be offered either () a Section 8 housing voucher/certificate (through the housing authority) and referrals to comparable replacement dwelling units where the owner agrees to participate in the Section  Page 17    8 Program or (i) cash rental assistance to reduce the rent and utility costs to 30% of his/her income (adjusted, as determined by the County) for a 5-year period and appropriate referrals to comparable replacement dwelling units. Ap person buying an interest in and occupying a unit in a housing cooperative or mutual housing association may elect to receive a lump sum payment equal to the present value of the rental assistance installments. To compute the present value, the rental assistance installments shall be discounted at the passbook A person may elect Uniform Relocation Act Assistance in lieu of the relocation  savings rate.  assistance described above.  C. Minimize the Displacement of Persons. Consistent with the goals and objectives of Stanly County FY12 Scattered Site Housingand the Housing and Community Development Act of 1974, as amended, the County will minimize displacement of persons in every possible case  by rehabilitation of the structure.  Page 18            Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 ACQUISITION GUIDELINES 2012FY12 SCATTERED SITE HOUSING  Itis the intent of this Board of County Commissioners to acquire only property in the approved project area, which is necessary tor meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The selection of property designated for acquisition is the result of many months of planning, numerous meetings and public hearings, and final approval by the Board of County Commissioners of Stanly County, North Carolina, and the North Carolina Department of Commerce (DOC). The objectives of the real property acquisition practices are that this Board of Commissioners shall:  (1) Follow DOC regulations 4 NCAC 19L.  (2) Follow the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as (3) Make every reasonable effort to acquire real property expeditiously through negotiated (4) Pay just compensation for all real property interests acquired and conduct acquisition activities in a manner that minimizes hardship to owners and tenants and promotes  amended. agreements.  confidence in the acquisition practices.  (5) Assure consistent treatment to all owners and tenants. (6) Minimize litigation in the acquisition of real property.  This Board of Commissioners or designee will determine just compensation for the real property after a competent professional appraiser has performed an appraisal (if required) and an independent appraiser has reviewed the appraisal. The amount of just compensation will not be less than this appraisal of the fair market value of the property. Promptly after the determination of just compensation, this Board of Commissioners will submit to the owner in writing an offer to acquire the property for the full amount sO established together with a summary of the basis for such amount. The owner or his designated representative shall be given the opportunity to accompany each appraiser during his inspection of the The owner's cooperation is requested sO that all facts may be known which result in intelligent and fair Ifthis Board of Commissioners purchases only a portion of the owner's property and thereby decreases the value of the remaining property, the owner will be paid for the loss in value of the remaining property. Such damages or loss will be evaluated by the appraisers and explained to him by the negotiator; and if the acquisition of any part of his real property would leave him in an uneconomic remnant, this Board of Ift the owner feels the County's offer of just compensation does not represent the true value of his property, he may refuse to accept it; that is if he can provide evidence concerning value or damage that warrants a change in the County's determination of just compensation, the price will be adjusted accordingly. If a voluntary agreement cannot be reached, this Board of County Commissioners will institute at formal condemnation proceeding against the property, depositing in the court the full amount of The settlement costs, including costs of search and evidence or assurance of title are to be paid by the County through the FY12 Scattered Site Housing. The owner prior to or at the time of settlement must  property. appraisals.  Commissioners will offer to acquire the entire property.  the County's estimate of just compensation.  Page 21    satisfy all outstanding loans and liens on the property. The negotiator will discuss the details of such The County will provide the owner with information covering relocation advisory assistance, services and payments for which an owner-occupant may be eligible. To the greatest extent practical, no lawful occupant will be displaced without notification in writing atl least ninety (90) days in advance of the date by which the move is required. The owner is requested to keep the County informed about his relocation Ifarrangements are made to rent the property to an owner or his tenant after acquisition for a short term (defined as three years or less) or for a period of time subject to termination by the County on short notice, the rent will not exceed the least of; (1) the fair rental value of the property to a short-term occupier; (2) the prorated portion of the fair rental value for a typical rent period; or (3) if the owner or his tenant is an occupant oft the property as a dwelling, twenty-five (25) percent of his income.  arrangements with the owner.  plans.  Upon the acquisition of real properties, the County will either:  (1) Demolish the structure or structures thereon and dispose of the land for redevelopment ati its fair value for uses in accordance with State and Local codes and ordinances; or (2) Sell the property at its fair value subject to rehabilitation in conformance with the N.C. Small (3) Rehabilitate the property in conformance with the N.C. Small Cities CDBG Housing Rehabilitation Standards and dispose of the property at its fair value in accordance with applicable regulations. If sale cannot be consummated by the time rehabilitation is  Cities CDBG Housing Rehabilitation Standards; or  accomplished; units may be rented pending continuing sale efforts.  The County conforms to standard, ethical practices in the acquisition of real property and desires to see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all owners and requests an opportunity to discuss them in an effort to satisfy all parties Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: : Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the County Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL. Ift the complaint cannot be resolved in this manner, a meeting with. Andy Lucas, County Manager, to discuss the complaint should be requested. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in writing, Ift the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, Phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt of the comments.  concerned. The County has adopted the following Complaint Procedure:  calendar days of receipt of the comments.  within five (5) calendar days.  Page 22    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 DISPOSITION GUIDELINES 2012 FY12 SCATTERED SITE HOUSING  Iti is the intent of this Board of County Commissioners to dispose of property in the approved project area, which is necessary to meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The selection of property designated for disposition is the result of many months of planning, numerous meetings and public hearings, and final approval by the Board of Commissioners of Stanly County, North Carolina, and the North Carolina Department of Commerce (DOC). The objectives oft the disposition process are that this Board of Commissioners shal!:  (1) Follow DOC regulations 4 NCAC 19L.  (2) Follow the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as (3) Follow State and Local laws, codes and ordinances concerning the disposition of public (4) Make every reasonable effort to dispose of real property through consistent treatment. Upon the acquisition of real properties, the County will proceed with the disposition process, as  amended. property.  applicable:  (1) Demolish any structure or structures thereon and dispose of the land for redevelopment at its fair value for uses in accordance with State and Local codes and ordinances; or (2) Dispose oft the property at its fair value subject to rehabilitation in conformance with the N.C. (3) Rehabilitate the property in conformance with the N.C. Small Cities CDBG Housing Rehabilitation Standards and dispose of the property at its fair value in accordançe with applicable regulations. If sale cannot be consummated by the time rehabilitation is  Small Cities CDBG Housing Rehabilitation Standards; or  accomplished; units may be rented pending continuing sale efforts.  Upon the acquisition of real properties, the Board of County Commissioners or designee will authorize sale of the property and establish a fair value of the property. In addition, any conditions of sale and bid requirements will be established. The sale will be advertised as required by state law and bid proposals distributed to interested parties. Proposals wil be accepted, conditions verified and the agreement prepared for acceptance by the Board of County Commissioners. Records relating to the disposition must be retained for a minimum of five years form the date of project closeout or actual disposition, whichever The County conforms to standard, ethical practices in the disposition of real property and desires to see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all parties and requests an opportunity to discuss them in an effort to satisfy all parties Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: : Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10)  is later.  concerned. The County has adopted the following Complaint Procedure:  calendar days of receipt of the comments.  Page 23    Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the County. Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THISLEVEL. Ifthe complaint cannot be resolved in this manner, a meeting should be requested with : Andy Lucas, County Manager, to discuss the complaint. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt oft the request. Upon meeting and discussing the complaint, a reply will be made, in If the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Serviçe Center, Raleigh, North Carolina 27699-4313, Phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt of the comments.  writing, within five (5) calendar days.  Page 24    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 RELOCATION GUIDELINES 2012 FY12 SCATTERED SITE HOUSING  Itis the intent of this Board of County Commissioners to relocate only those occupants whose dwelling units are unfit for human habitation and beyond the scope of rehabilitation to meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The structures designated for acquisition and demolition have been selected due to their dilapidated condition. Consequently, these activities cause permanent displacement to the occupant. The decision to include relocation activities is the result ofn many months of planning, numerous meetings and public hearings, and final approval by the Board of Commissioners of Stanly County, North Carolina and the North Carolina Department of Commerce The objectives of relocation practices are that this Board of County Commissioners shall:  (DOC).  (1) Follow DOC regulations 4 NCAC 19L.  (2) Follow the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as (3) Refer the displaced individuals and families to comparable decent, safe and sanitary (4) Make all eligible payments for moving and related expenses and for replacement housing payments and conduct relocation activities in a manner that minimizes hardship to  amended.  replacement dwellings.  relocatees and promotes confidence in the relocation practices. (5) Assure consistent treatment to all displaced occupants.  This Board of County Commissioners will follow all applicable procedures in initiating the relocation process. Only those occupants whose dwelling units are unfit for human habitation and are notf feasible to rehabilitate to N.C. Small Cities CDBG Housing Rehabilitation Standards as required in the County's These displaced families or individuals will be interviewed to determine the replacement housing needs in each case. Comparable replacement housing will be identified and referrals provided for each family or individual displaced. Additionally, counseling and advisory services, needed by the occupants, will be Anotice explaining the occupant's rights and benefits will be sent to the occupants. A brochure answering many common questions concerning displacement will bei included with the notice. Referrals may be considered when the occupants select a replacement home. Because replacement-nousing payments are dependent upon the occupant's relocation to a safe, sanitary and decent replacement unit, this fact willl be Replacement housing benefits are also based upon the displacee occupying a unit comparable to the acquired unit with respect to size, type of neighborhood, and access to employment and public and commercial facilities. No one will be forced to move until and unless they have been given a reasonable choice of safe, sanitary and decent comparable housing units. Everyone will have a minimum of 90 days Upon determination of the replacement unit by the occupant, the County must inspect the unit to insure  Community Development: application will be displaced.  provided.  emphasized to the occupant.  notice to vacate after suitable housing has been located and referred.  that the housing conditions are standard.  Page 25    After the families and/ori individuals occupy the replacement unit, a claim may bet filed for moving expenses and replacement housing payments. The County will review the claim and make payment. The County conforms to standard, ethical practices in the relocation ofi individuals and families and desires to see that all interests are protected. Ift there are any questions or complaints, the County solicits the cooperation of all owners and requests an opportunity to discuss them in an effort to satisfy all parties  Refer to Attachment 11 for details of assistance levels.  concerned. The County has adopted the following Complaint Procedure:  Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the County Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL. Ift the complaint cannot be resolved in this manner, a meeting to discuss the complaint with Andy Lucas, County Manager should be requested. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in If the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days oft the receipt of the comments.  calendar days of receipt of the comments.  writing, within five (5) calendar days.  Page 26    3  2i3    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 CLEARANCE GUIDELINES 2012 FY12 SCATTERED SITE HOUSING  Itis the intent of this Board of County Commissioners to rehabilitate substandard privately owned dwellings whenever feasible. However, when housing conditions are dilapidated and the cost of rehabilitation is not economically feasible, Stanly County FY12 Scattered Site Housing provides that these structures be cleared. The selection of property designated for clearance is the result of many months of planning, numerous meetings and public hearings, and final approval by the Board of County Commissioners of Stanly County, North Carolina, and the North Carolina Department of Commerce The objectives of the clearance activities are that this Board of County Commissioners shall:  (DOC).  (1) Follow DOC regulations 4 NCAC 19L.  (2) Only clear those dilapidated structures that are not economically feasible to rehabilitate. (3) Follow State and local codes and ordinances with regard to clearançe.  This Board of County Commissioners will clear privately owned structures as outlined in the County's application to DOC and subsequent amendments thereto. No member of the Board of County Commissioners of the County and no other official, employee, or agent of the County government who exercises policy, decision-making functions, or responsibilities in connection with the planning and implementation of the FY12 Scattered Site Housing shall directly or indirectly be eligible for this program. This prohibition shall continue for one year after an individual's relationship with the County government ends. The Board of County Commissioners and DOC can' waive this stipulation upon approval. The clearance of structures within the project area will be determined solely upon the condition of the unit. Prior to scheduled clearance activities, the County will acquire the structure in accordance with the Uniform Act of 1970, as amended, set forth in the Acquisition Guidelines adopted. Acquisition will not be The County and its Community Development Representatives will aid in the implementation of the clearance of each unit and of debris and overgrowth on the parcel by properly procuring services for these activities. Contracting for clearance work will be conducted on a competitive bid basis. The County will prepare the bid package, solicit and evaluate bids, and award the contract. Substitutions, additions or deletions to the contract are strictly prohibited unless an official change order is approved and executed Payment to the contractor for the clearance work will take place after receiving a Certification of In certain instances whereby the owner of a dilapidated structure wishes to clear voluntarily the structure, acquisition will not be required. The owner will, however, provide an easement to the County to allow access to the property. for the purpose of clearance. The Contractor will provide all materials, tools, machinery and supervision necessary for the clearance activities at no cost to the owner. In either event, the owners of the vacant property must agree that any reuse of the property will be developed in accordance with applicable County codes and ordinances. The County conforms to standard, ethical practices in the clearance of property and desires to see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all owners and requests an opportunity to discuss them in an effort to satisfy all parties concerned. The  required in cases of voluntary demolition as later prescribed.  by the County and the contractor.  Completion from the contractor and the County has inspected and approved all work.  County has adopted the following Complaint Procedure:  Page 28    Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: : Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the County Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL. Ifthe complaint cannot be resolved in this manner, a meeting with Andy Lucas, County Manager, to discuss the complaint should be requested. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in writing, If_the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt oft the comments.  calendar days of receipt of the comments.  within five (5) calendar days.  Page 29    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 REHABILITATION GUIDELINES 2012FY12 SCATTERED SITE HOUSING  Itis the intent of this Board of County Commissioners to rehabilitate private property in a cost-effective manner in the approved project area whenever feasible to meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The selection of property designated for rehabilitation is the result ofr many months of planning, numerous meetings and public hearings, and final approval by the Board of County Commissioners of Stanly County, North Carolina, and the North Carolina Department of The objectives of the rehabilitation activities are that this Board of County Commissioners shall:  Commerce (DOC).  (1) Follow DOC regulations 4 NCAC 19L.  (2) Rehabilitate the property to meet the N.C. Small Cities CDBG Rehabilitation Standards.  (3) Comply with North Carolina State Building Code. (4) Assure consistent treatment to all property owners.  This Board of County Commissioners will rehabilitate private property as outlined in the County's application to DOC and subsequent amendments thereto. No member of the Board of County Commissioners of the County and no other official, employee, or agent of the County government who exercises policy, decision-making functions, or responsibilities in connection with the planning and implementation oft the FY12 Scattered Site Housing shall directly or indirectly be eligible for this program. This prohibition shall continue for one year after an individual's relationship with the County government ends. The Board of County Commissioners and DOC can waive this stipulation upon approval. Length of ownership will not be a consideration in determining applicant eligibility for rehabilitation assistance. Property eligible for rehabilitation must be located in the Project Area. All properties must be able to comply, in a cost effective manner, with the N.C. Small Cities CDBG Rehabilitation Standards at the completion of rehabilitation. Housing rehabilitation assistance will be made available at varying levels based upon the owner's income, and in the case of rental property, upon the owner's and tenant's income and the base rent. Refer to Table 1 for details of the Rehabilitation Property rehabilitated with grant funds will require execution of a promissory note and deed of trust for the amount of the CDBG assistance. The County at the corresponding rate that is indicated on Table 1 shall forgive the debt. The debt will reduce monthly for each month such property is owned by the original grantee, his/her surviving spouse or al lineal heir until the entire debt is forgiven. If the property is not sold for the indicated period after the date of the recapture agreement, such indebtedness shall be considered duly forgiven and the deed of trust cançeled by the County. If the property is sold within the recapture period, the outstanding balance, as of the date of the sale, shall be due and payable to the County. Ina addition, all owners of rental property will be required to execute a rent control agreement. Rent will not be allowed to exceed 30% of the tenant's gross family income. This agreement will be in effect for the number of years corresponding to the amount of rehabilitation assistance indicated on Table 1. Improvements eligible for renabilitation assistance include only work required to bring the property up to the N.C. Small Cities CDBG Rehabilitation Standards and existing housing codes. Improvements oft this type include work on plumbing, electrical, heating, ventilation and structural systems to assure a proper working condition. Plumbing work may include the installation of bathroom or kitchen fixtures such as a toilet, lavatory, shower or bathtub, and kitchen sink, with hot and cold running water as required. Electrical work includes the installation or repair of lights, switches, electrical outlets, and service panel. Some examples of other improvements that may be eligible for rehabilitation assistance are storm windows,  Program Design.  Page 30    storm doors, and insulation, painting, roof, wall and floor repairs. Also, included will be exterior and Improvements not eligible for rehabilitation assistance include any work in excess of the standards and codes listed above. Improvements that are specifically prohibited include additions for family rooms, dens, carports, garages and the like. Sleeping room and bathroom additions are eligible when needed to meet Applications for rehabilitation assistance will be taken and processed throughout the program year. All property that has rehabilitation potential will be offered assistance. The owner and occupant, in the case The application consists of a family survey and verification of income for the occupants and a rehabilitation work write-up and cost estimate on the property. Priority will be established according to the The County, through its Community Development Project Manager and Housing Rehabilitation Specialist, will assist the property. owner in the rehabilitation process. The County's responsibilities, through the Project Manager and Housing Rehabilitation Specialist, are to process the owner's application, inspect the property, prepare a work write-up, solicit bids for construction, evaluate bids, award the contract, conduct a pre-construction conference, follow progress of construction by conducting periodic inspections, and process the Contractors payment requests. The Housing Rehabilitation Specialist will conduct inspections, not less than twice per week while rehabilitation is in progress. The Project Manager The Owner's responsibillties are to provide accurate information, assist in evaluating and awarding the contract, and to provide access to the property for the purpose of inspections and construction. Owner must render property clean, sanitary and free of debris prior to any work beginning. A copy of these rehabilitation guidelines will be provided to each owner to serve as a property owner's guidebook. Contracting for rehabilitation work will be conducted on a competitive bid basis. The contract will be a three party contract between the County, the Owner and the Contractor. The County will advertise and maintain a Contractors List. The Owner, the County, the Community Development Project Manager, and Housing Rehabilitation Specialist will work as a team to prepare the bid package, solicit and evaluate Substitutions, additions, or deletions to the work write-up attached to the contract are strictly prohibited unless an official change order is approved and executed by the County, the Owner, and the Contractor. Final payment to the Contractor for the rehabilitation work will take place only after receiving a Certification of Completion from the Contractor, a Certification of Satisfaction from the Owner, and the Project Manager/Housing Rehabilitation Specialist and County representative have inspected and The County conforms to standard, ethical practices in the renabilitation of private property and desires to see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all persons and requests an opportunity to discuss them in an effort to satisfy all parties Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: : Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the County Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL.  interior repairs on the structure to assure a decent, safe, and sanitary living condition.  applicable standards.  ofr rental property, willl be contacted to complete an application.  approved project schedule, impact of assistance, and household characteristics.  will make periodic inspections to assure adherence to the renabilitation guidelines.  bids, and award the contract.  approved all work called for in the work write-up.  concerned. The County has adopted the following Complaint Procedure:  calendar days of receipt of the comments.  Page 31    Ift the complaint cannot be resolved in this manner, a meeting with. Andy Lucas, County Manager, to discuss the complaint should be requested. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in writing, If_the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt of the comments.  within five (5) calendar days.  Page 32    TABLE1 Rehabilitation Financial Design  Name of Applicant: Stanly County  Only low income (less than or equal to 50% of area median income) owner occupied units will be ehablitatedreconsructed in the 2011 CDBG Scattered Site Housing (SSH) Program. CDBG-SSH assistance will be in the form of deferred, forgivable loans. Deferred, forgivable loans will be proportionally forgiven over the applicable term of recapture. The financial design  iss shown below. Owner Occupants  Low income property owners that also occupy the house to be ehabitated/reconsinucted may contribute to the cost of rehabilitation/reconstruction. Deferred, forgivable loans will be made to owner occupants. Provisions to recapture CDBG-SSH funds are described on the chart below. As the level of CDBG assistance The CDBG deferred, forgivable loan may not be subordinated to any other type of loan other than a first mortgage that existed prior to the rehabilitation. After renablitation/reconstruction, if other non-CDBG financial assistance for rehabilitation is obtained prior to the expiration of the CDBG recapture period, the CDBG deferred, forgivable loan may be subordinated to the new rehabilitation loan. After enablalon/econsinuction. the CDBG deferred, forgivable loan may not be The CDBG loan must be secured with a Note and Deed of Trust. The Deed of Trust must be filed with the Register of Deeds prior to signing the contract for The terms of the deferred, forgivable loan will be clearly explained to the loan recipient. AI Notice of the Right to Cancel and a Truth-in-Lending: Statement must accompany  increases, the recapture period lengthens.  subordinated without prior written permission from the County.  ehabhitaton/econainuction.  every Deed of Trust and be provided to each owner at closing.  Rehabilitation Financial Design Chart  Owner occupants with household incomes less than or equal to 50% of  median income Type of Assistance  1. 100% deferred forgivable loan 0% interest rate II.F Recapture of funds provisions for owner occupants  Ranges of CDBG contributions per unit Less than $12,000 $12,001 - 16,000 $16,001-20,000 $20,001 or more  Term 5years 6years 7) years 8years  Number of Years for Recapture  Recipients of assistance under the CDBG-SSH program will be chosen by the above criteria without regard to race, creed, sex, color or national origin. The County must ensure that the  families served are at or below 50% of the area median income.  Page 33    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001  REHABILITATIONIRECONSTRUCTION GUIDELINES 2012FY12: SCATTERED SITE HOUSING  Itis the intent of this Board of County Commissioners to rehablitiate/reconstruct homes on private property in a cost-effective manner in the approved project area whenever feasible to meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The selection of property designated for ehabilatonreconsirucion is the result of many months of planning, numerous meetings and public hearings, and final approval by the Board of County Commissioners of Stanly County, North Carolina, The objectives of the renablitation/reconstruction activities are that this Board of County Commissioners  and the North Carolina Department of Commerce (DOC).  shall:  (1) Follow DOC regulations 4 NCAC 19L. (for rehab)  (2) Rehabilitate existing dwelling or reconstruct a new dwelling on the same property to meet  the N.C. Small Cities CDBG Rehabilitation Standards. (3) Comply with North Carolina State Building Code. (4) Assure consistent treatment to all property owners.  This Board of County Commissioners will renabilitate/reconstruct private property as outlined in the County's application to DOC and subsequent amendments thereto. No member of the Board of County Commissioners of the County and no other official, employee, or agent of the County government who exercises policy, decision-making: functions, or responsibilties in connection with the planning and implementation of the FY12 Scattered Site Housing shall directly or indirectly be eligible for this program. This prohibition shall continue for one year after an individual's relationship with the County government ends. The Board of County Commissioners and DOC can waive this stipulation upon approval. Length of ownership will not be a consideration in determining applicant eligibility for enabilato/econirucion assistance. Property eligible for ehabimaton/recomircion must be located All properties must comply, in a cost effective manner, with the N.C. Small Cities CDBG Rehabilitation Standards at the completion of the rehablitation/reconstruction. Reconstruction will be used in lieu of Property erabitaledreconsnuced with grant funds will require execution of a promissory note and deed oft trust for the amount of the CDBG assistance. The County at the corresponding rate that is indicated on Table 1 shall forgive the debt. The debt will reduce monthly for each month such property is owned by the original grantee, his/her surviving spouse or a lineal heir until the entire debt is forgiven. If the property is not sold for the indicated period after the date of the recapture agreement, such indebtedness shall be considered duly forgiven and the deed of trust cançeled by the County. If the property is sold within the recapture period, the outstanding balance, as of the date of the sale, shall be due and payable to the Improvements eligible for ehabltatedreconsinucled assistance include only work required to bring the property up to the N.C. Small Cities CDBG Rehabilitation Standards and existing housing codes. Improvements of this type include work on plumbing, electrical, heating, ventilation and structural systems to assure a proper working condition. Plumbing work may. include the installation of bathroom or kitchen fixtures such as a toilet, lavatory, shower or bathtub, and kitchen sink, with hot and cold running water as required. Electrical work includes the installation or repair of lights, switches, electrical outlets, and service  int the Project Area.  rehabilitation for properties that cannot be cost effectively rehabilitated.  County.  Page 34    panel. Some examples of other improvements that may be eligible for rehabilitation assistance are storm windows, storm doors, and insulation, painting, roof, wall and floor repairs. Also, included will be exterior and interior repairs on the structure to assure a decent, safe, and sanitary living condition. Improvements not eligible for rehabilitation assistance include any work in excess of the standards and codes listed above. Improvements that are specifically prohibited include additions for family rooms, dens, carports, garages and the like. Sleeping room and bathroom additions are eligible when needed to meet Applications for erabimatonieconsnucion assistance were taken and processed during the application preparation phase. All eligible owner-occupied households, that completed applications, were considered for assistance. Priority was given according to household characteristics and dwelling condition needs. The County, through its Community Development Project Manager and Housing Rehabilitation Specialist, will assist the property owner in the enapitatoniecomirucion process. The County's responsibilities, through the Project Manager and Housing Rehabilitation Specialist, are to process the owner's application, inspect the property, prepare a work write-up, solicit bids for construction, evaluate bids, award the contract, conduct a pre-construction conference, follow progress of construction by conducting periodic observations, and process the Contractor's payment requests. The Housing Rehabilitation Specialist will conduct progress observations, not less than twice per week while ehabitaton/econsrucion is in progress. The Project Manager will make periodic construction The Owner's responsibilities are to provide accurate information, assist in evaluating and awarding the contract, and to provide access to the property for the purpose of inspections and construction. Owner must render property clean, sanitary and free of debris prior to any work beginning. A copy of these ehabimaton/econsrucion guidelines will be provided to each owner to serve as a property owner's Contracting for ehabilitation/reconstruction work will be conducted on a competitive bid basis. The contract will be ai three party contract between the County, the Owner and the Contractor. The County will advertise and maintain a Contractors List. The Owner, the County, the Community Development Project Manager, and Housing Rehabilitation Specialist will work as a team to prepare the bid package, solicit Substitutions, additions, or deletions to the work write-up attached to the contract are strictly prohibited unless an official change order is approved and executed by the County, the Owner, and the Contractor. Final payment to the Contractor for the ehabimatonleconsrucion work will take place only after receiving a Certification of Completion from the Contractor, a Certification of Satisfaction from the Owner, and the Housing Rehabilitation Specialist and County representative have inspected and approved all The County conforms to standard, ethical practices in the renabilitation/reconstruction of private property and desires to see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all persons and requests an opportunity to discuss them in an effort to satisfy Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: : Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the Project Manager. ALL EFFORTS SHOULD BEI EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL.  applicable standards.  Applicants and alternates were identified and will bet treated until funds are expended.  observations to assure adherence to the rehabilitation guidelines.  guidebook.  and evaluate bids, and award the contract.  work called for in the work write-up.  all parties concerned. The County has adopted the following Complaint Procedure:  calendar days of receipt of the comments.  Page 35    Ift the complaint cannot be resolved in this manner, a meeting with Andy Lucas, County Manager to discuss the complaint should be requested. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in writing, If_the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, phone: (919) 571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt oft the comments.  within five (5) calendar days.  Page 36    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 HOOK UP GUIDELINES 2012 FY12 SCATTERED SITE HOUSING  Itist the intent of this Board of County Commissioners to provide a hook-up in a cost-effective manner to approved existing public utility lines to meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The selection of property designated for hook-up is the result of many months of planning, numerous meetings and public hearings, and final approval by the Board of County Commissioners of Stanly County, North Carolina, and the North Carolina Department of Commerce The objectives of the hook-up activities are that this Board of County Commissioners shall!:  (DOC).  (1) Follow DOC regulations 4 NCAC 19L.  (2) Provide hook-up to properties in accordance with the approved CDBG application.  (3) Comply with North Carolina State Building Code. (4) Assure consistent treatment to all property owners.  This Board of County Commissioners will hook-up private property as outlined in the County's application to DOC. No member of the Board of County Commissioners of the County and no other official, employee, or agent of the County government who exercises policy, decision-making functions, or responsibilities in connection with the planning and implementation of the Community Development Program shall directly or indirectly be eligible for this program. This prohibition shall continue for one year after an individual's relationship with the County government ends. The Board of County Commissioners Length of ownership will not be a consideration in determining applicant eligibility for hook-up assistance. Property eligible for hook-up must be located on existing utility lines that are already in use and installed The proposed project will hook-up residences, owned and occupied by low and moderate-income persons. All hook-ups will take place on existing public utility lines that are already in use and installed with non-CDBG funds. The hook-ups will connect the residence completely to the existing line including tap fees, appurtenances, and service lines. All residences connected must have workable indoor plumbing. Improvements eligible for hook-up assistance include only work required to connect the Only dwellings owned and occupied by low and moderate-income residents at or below 80% of the area median income will be eligible. The County will advertise and solicit applicants from the areas with public utility lines that have been completely installed in the ground and in use. The County has developed the following priority system to rank eligible applicants, determine which of them will be selected for assistance, and in what order, they will be assisted. Under this system, applicants will receive points for falling into certain categories. The applications will be ranked according to which receive the most points.  and DOC can waive this stipulation upon approval.  with non-CDBG funds.  property to assure a proper working condition. No special fees willl be assessed.  The units to be treated will be selected using the following criteria:  (a) Income category (Priority to lowest) (b) Elderly person in home (62 or older) (c) Physically Handicapped person in home (d) Single-Parent Household (e) Female Headed Household  Applications for hook-up assistance will be taken and processed. All property that has hook-up potential will be prioritized for assistance. The owner will be contacted to complete an application.  Page 37    The application consists of a family survey and verification of income for the owner/occupants and a hook-up description of work and cost estimate on the property. Priority established according to the The County, through its Community Development Specialist, will assist the property owner in the hook-up process. The County's responsibilities, through the Community Development Specialist, are to process the owner's appliçation, inspect the property, prepare a hook-up description of work, solicit bids for construction, evaluate bids, award the contract, conduct a pre-construction conference, follow progress of construction by conducting periodic inspections, and process the Contractor's payment requests. The Housing Rehabilitation Specialist will conduct inspections, not less than twice per week while hook-up is in progress. The Project Manager will make periodic inspections to assure adherence to the hook-up The Owner's responsibilities are to provide accurate information and to provide access to the property for the purpose of inspections and construction. Owner must render property clean and free of debris prior to any work beginning. A copy of these hook-up guidelines will be provided to each owner to serve as a Contracting for hook-up work will be conducted on a competitive bid basis. The contract will be a two party contract between the County and the Contractor. The County will advertise and maintain a Contractors List. The County and Community Development Specialist will work as a team to prepare the Substitutions, additions, or deletions to the hook-up description of work attached to the contract are strictly prohibited unless an official change order is approved and executed by the County and the Final payment to the Contractor for the hook-up work will take place only after receiving a Certification of Completion from the Contractor, a Certification of Satisfaction from the Owner, and the Community Development Specialist and County representative have inspected and approved all work called fori in the The County conforms to standard, ethical practices in the hook-up of private property and desires to see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all persons and requests an opportunity to discuss them in an effort to satisfy all parties Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should be mailed to: Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the Project Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL. Ifthe complaint cannot be resolved in this manner, a meeting with. Andy Lucas, County Manager, to discuss the complaint should be requested. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in writing, If the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, Phone: 919-571-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days of the receipt of the comments.  approved project application.  guidelines.  property owner's guidebook.  bid package, solicit and evaluate bids, and award the contract.  Contractor.  hook-up description of work.  concerned. The County has adopted the following Complaint Procedure:  calendar days of receipt of the comments.  within five (5) calendar days.  Page 38    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 PUBLIC FACILITY GUIDELINES 2012 FY12 e SCATTERED SITE HOUSING  Itis the intent of this Board of County Commissioners to undertake public facility improvements in the approved project area whenever feasible to meet the plans and achieve the aims of Stanly County FY12 Scattered Site Housing. The selection of public facility improvements is the result of many months of planning, numerous meetings and public hearings, and final approval by the Board of County Commissioners of Stanly County, North Carolina, and the North Carolina Department of Commerce The objectives of the public facility improvement activities are that this Board of County Commissioners  (DOC). shall:  (1) Follow DOC regulations 4 NCAC 19L.  (2) Follow State and local codes and ordinances with regard to public facility improvements. (3) Follow Federal and State labor requirements with regard to public facility improvements.  (4) Assure consistent treatment to all property owners.  This Board of County Commissioners will conduct public facility improvements as outlined in the County's application to DOC and subsequent amendments thereto. The need for public facility improvements within the project area was determined by existing conditions. Prior to beginning scheduled public facility improvement activities, the County will solicit Request for Proposals to provide engineering services for basic design, contract administration and construction observation. The Proposals submitted will be evaluated, an Engineer selected and a contract for engineering services executed. The County will undertake public facility improvements in accordance with the following labor standards; The Davis-Bacon Act, The Copeland Anti-Kickback" Act, The Contract Work Hours and Safety Standards Act and The Fair Labor Standards Act. The Community Development Representative will request the required wage determinations, review contactor payroll reports and conduct contactor employee interviews. The County and its Community Development Representative will aid the Engineer in the basic design, contract administration and construction observation of the public facility improvements. Contracting for public facility improvement construction will be conducted on a competitive bid basis. The Engineer will request required permits, prepare bid specifications including Supplemental General Conditions relating to CDBG Compliance Requirements, solicit bids for construction, evaluate bids, recommend award of the contract, conduct a pre-construction conference, observe the construction, recommend payment of the Applications for public facility improvement assistance will be taken and processed. The application consists of a family survey and verification of income for the occupants. All property adjacent to public facility improvements will receive assistance. The owner and occupant, in the case of rental property, will be contacted to complete an application. The owner may be asked to provide a temporary easement to the County to allow access to the property for the purpose of the public facility improvements. Should a permanent easement be required for the purpose of public facility improvements, the County will follow The County conforms to standard, ethiçal practices to undertake public facility improvements and desires tos see that all interests are protected. If there are any questions or complaints, the County solicits the cooperation of all owners and requests an opportunity to discuss them in an effort to satisfy all parties Citizens may make comments at any point in the program including planning, implementation and closeout. The County will respond in writing to written citizen comments. Citizen comments should  Contractor's payment requests and process the certification of completion.  the Acquisition Guidelines relative to the purchase of real property.  concerned. The County has adopted the following Complaint Procedure:  Page 39    be mailed to: Andy Lucas, County Manager, Stanly County, 1000 N. First Street, Suite 10, Albemarle, NC 28001. The County will respond to all written citizen comments within ten (10) Should any individual, family, or entity have a complaint concerning Stanly County FY12 Scattered Site Housing, the complaint should first be discussed with the Project Manager. ALL EFFORTS SHOULD BE EXHAUSTED TO RESOLVE THE COMPLAINT AT THIS LEVEL. If_the complaint cannot be resolved in this manner, a meeting should be requested with Andy Lucas, County Manager, to discuss the complaint. The request should be in writing and should briefly outline the complaint. A meeting date and time will be established within five (5) calendar days of receipt of the request. Upon meeting and discussing the complaint, a reply will be made, in If the citizen is dissatisfied with the local response, they may write to the North Carolina Department of Commerce, Community Investment and Assistance, 4313 Mail Service Center, Raleigh, North Carolina 27699-4313, Phone: (919) 591-4900, TDD: (800) 735-2962. DOC will respond only to written comments within ten (10) calendar days oft the receipt oft the comments.  calendar days of receipt of the comments.  writing, within five (5) calendar days.  Page 40    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 CONTRACTS OFFICER DESIGNATION 2012 FY12 SCATTERED SITE HOUSING  The Board of County Commissioners of Stanly County, North Carolina, hereby designates Andy Lucas, County Manager or designee, to serve as Contracts Officer throughout the implementation of Stanly County Community Development Program, with the authority to execute contracts pertaining to acquisition, disposition, relocation, clearance, rehabilitation, ehablaton/rconsiuction. hook-up, public facilities and administration within the limitations oft the approved Grant Application and State and Federal  Procurement Procedures.  Page 41    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001  LABOR STANDARDS OFFICER DESIGNATION 2012 FY12 SCATTERED SITE HOUSING  The Board of County Commissioners of Stanly County, North Carolina, hereby designates Andy Lucas, County Manager, or designee, to serve as Labor Standards Officer throughout the implementation of Stanly County Community Development Program, with the authority to enforce compliance with labor  standards on allj jobs requiring labor standards provisions.  Page 42    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001  JUST COMPENSATION OFFICER DESIGNATION 2012FYI2SCATTERED SITE HOUSING  The Board of County Commissioners of Stanly County, North Carolina, hereby designates Andy Lucas, County Manager or designee, to serve as Just Compensation Officer throughout the implementation of Stanly County FY12 Scattered Site Housing, with the authority to certify just compensation of private  property acquisition within the limitations of the approved Grant Application.  Page 43    Stanly County 1000 N. First Street, Suite 10 Albemarle, NC 28001 FINANCIAL MANAGEMENT PROCEDURE 2012 FY12 SCATTERED SITE HOUSING  The County is required to maintain at financial accounting system for the Community Development Block Grant Program. This system must comply with various Federal guidelines for financial management of federally assisted activities. To comply with these regulations, the County must have a financial management system that provides accurate, current and complete disclosure of the financial status of To insure that the Federal guidelines, specifically, 24 CFR 85, and Federal Management Circular A-87, Principals for Determining Allowable Costs, are met, the County will comply with the following financial A. The financial management system must permit the comparison of actual expenditures and To meet this requirement, the County will maintain separate revenues and expenditures ledgers by fund and activity. In addition, a balance sheet of accounts will be maintained to B. The County must have procedures to ensure that project costs are reasonable, allowed by the funding agency and are allocated to project cost line item budgets. All accounting records must be supported by source documentation and maintained for a five-year period The County will follow a procedure whereby the Project Manager will review vouchers and invoices to make sure they are legitimate costs consistent with approved contracts or purchase orders, and to make sure that they are charged to the correct program activity. A Request for Check form will be prepared by the Project Manager and presented to Andy Lucas, County Manager, for review. A Request for Check will not be issued unless the voucher or invoice clearly describes the services rendered or product obtained. The Finance Specialist will approve the Request for Check, determine if adequate funds are available, Should the vouchers and invoices exceed the amount of funds on hand; a requisition for funds will be prepared with the assistance of the Project Manager. The requisition will be completed in accordance with Department of Commerce (DOC)requirements. The requisition shall bear the signatures of two of the local officials indicated on the current The requisition will be sent by fax to DOC. The original will be maintained in the County's files. Upon receipt of the CDBG funds, the Finance Specialist will immediately record the C. Amechanism must be developed to insure compliance with the Three Day Rule."  each CDBG-supported activity. management procedures:  revenues against budgeted amounts.  indicate cash flow.  following closeout of the program.  and issue a check for payment of the invoice.  Signatory Card.  deposit into the account set up for CDBG funds.  The County will insure that funds are expended within three banking days of receipt by requisitioning funds only upon receipt of vouchers and/or invoices and/or progress payment requests. Never will the amount of the requisition exceed the total amount of the funds This Financial Management System will be maintained by the County Finance Officer and adhered to by the Project Manager and all program participants. The County will maintain all accounting records for a five-year period following program closeout.  needed.  Page 44    Stanly County Board of Commissioners  Meeting Date: September 9#,2013  Presenter: Gwen  Transit  STANIY COUNIY  Hinson,  Director  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD - Document Camera** Laptop*** *PCise equipped with Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need tou use thel Document Camera and zoomi into: a particular: area, if possible please attachs a copy oft the document with the: areai indicated  Please Provide a Brief Description ofyour Presentations format:_ that your need toz zoom into. AI laser lighti is available top pinpoint your area ofp projection. *** You can bringi ina al laptop that will allow video out to be connected att thel lectern- set display to 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  1. Public Hearing -Rural Operating Assistance Programs (ROAP) funds for FY 13-14 2. Certified Statement for approval to apply for and receive ROAP funds  Elderly and Disabled Transportation Assistance Program (EDTAP) -1 100% state funds = county to receive 68,130 this assistance allows elderly and disabled citizens to reside for a longer period in their homes, thereby enhancing their Work First/Employment Assistance Program - 100% state funds - county to receive $20,338 intended toj provide assistance for transitional Work First and general public employment needs, including transportation for re-training. i.e. Rural General Public (RGP) -90% state funds/10% local match (match will be taken from fares collected) - county to receive $89,888-i intended to provide transportation services to individuals who are: not human service agency clients.  quality of life.  classes at SCC: and ESC.  No county funds requested. Request to hold public hearing  Request approval to apply and receive the above mentioned-funds with all funds  administered by the Transportation Services Department.  Signature: Gwen Hinson Date: 8-23-13  Dept. Transportation Services Attachments:  Yes_X Certification of Action Certified tol be a true oft the action taken the copy County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director : County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    CERTIFIED STATEMENT  FY2014 County of Stanly  RURAL OPERATING ASSISTANCE PROGRAM  WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered by the North Carolina Department ofTransportation, Public Transportation Division provides funding for WHEREAS, the county uses the most reçent transportation plans (i.e. CTSP, CTIP, LCP) available and other public involvement strategies to learn about the transportation needs of agencies and individuals in WHEREAS, the county government or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A oft the General Statutes (upon written agreement with the municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program funds which are allocated to the counties based on a formula as described in the Program Guidelines included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties and eligible transportation authorities and not to any sub-recipients selected by the county; WHEREAS, the county finance officer will be considered the county official accountable for the administration of the Rural Operating Assistance Program in the county, unless otherwise designated by WHEREAS, the passenger trips provided with ROAP funds must be accessible to individuals with disabilities and be provided without discrimination on the basis of national origin, creed, age, race or gender (FTA C4702.1A, FTA C4704.1, Americans with Disabilities Act 1990); and WHEREAS, the period of performance for these funds will be July 1, 2013 to June 30, 2014 regardless NOW,THEREFORE, by signing below, the duly authorized representatives of the County of Stanly North Carolina certify that the following statements are true and accurate: The county employed a documented methodology for sub-allocating ROAP funds that involved the participation of eligible agencies and citizens. Outreach efforts to include the participation oft the elderly and individuals with disabilities, persons with limited English proficiency, minorities and low income persons in the county's sub-allocation decision have been documented. Thec county will advise any sub-recipients about the source ofthe ROAP funds, specific program requirements and restrictions, eligible program expenses and reporting requirements. The county will ber responsible fori invoicing any sub-recipients for unexpended ROAP funds as needed. The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent on allowable activities and that the eligibility of service recipients is being properly documented. The county will maintain records oft trips and services for five years that prove that an eligible citizen was provided an eligible transportation service on the billed date, by whatever conveyance at the specified The county will be responsible for monitoring the safety, quality and cost of ROAP funded services and assures that any procurements by subrecipients for contracted serviçes will: follow state Thec county will conduct regular evaluations of ROAP funded passenger trips provided throughout the  the operating cost of passenger trips for counties within the: state;  the county before determining the sub-allocation of these ROAP funds;  the Board of County Commissioners;  oft the date on which ROAP funds are disbursed to the county.  cost.  guidelines.  period of performance.    The county will only use the ROAP funds to provide trips when other funding sources are not available fort the same purpose or the other funding sources for the same purpose have been The county assures that the required matching funds for thel FY2014 ROAP can be generated from The county will notify the Mobility Development Specialist assigned to the county ifany ROAP funded services are discontinued before the end of the period of performance due to the lack of The county will provide an accounting oft trips and expenditures in a semi-annual report and a final Anyi interest earned on thel ROAP funds will be expended for eligible program uses as specified in the ROAP application. The County will include ROAP funds received and expended ini its annual independent audit on the schedule of federal and state financial assistance. Funds passed through to The county is applying for the following amounts of] FY2014 Rural Operating Assistance Program  completely exhausted.  fares and/or provided from local funds.  funding. No additional ROAP funds will be available.  year-end report to NCDOT - Public Transportation Division or its designee.  other agencies will be identified as such.  funds:  State-Funded Rural Operating Assistance Program Elderly & Disabled Transportation. Assistance Program (EDTAP) Employment Transportation Assistance Program (EMPL) Rural General Public Program (RGP)  Allocated 68,130 20,338 89,888 178,356 20  Requested 68,130 20,338 89,888 178,356  TOTAL  WITNESS my hand and county seal, this Signature ofE Board of County Manager/Administaior Printed Name of County Manager/Administrator State of North Carolina County of  day of  Signature of Board of County Commissioners Chairperson  Printed Name of Chairperson Signature of County Finance Officer Printed Name of County Finance Officer  County Seal Here    Public Hearing Notice  This is to inform the public oft the opportunity to attend aj public hearing on the proposed Rural Operating Assistance Program (ROAP) application to be submitted to thel North Carolina Department of Transportation no later than September 16, 2013 by the County of Stanly. The public hearing willl be held on September 9",2013 at 7:00pm at the Stanly County Commissioners meeting int the Commissioners Meeting Room in the Stanly County Commons located at 1000N.1 1St Street, Albemarle, NC. Stanly County will provide auxiliary aids and services under the ADA for disabled persons who wish to participate in the hearing. Anyone requiring special services should contact Tyler Brummitt, Clerk to the Board, at 704-986-3600 as soon as possible so that arrangements can be made. 1. Elderly & Disabled Transportation Assistance (EDTAP) Program provides operating assistance for 2. Employment Transportation Assistance Program provides operating assistance for the public 3. Rural General Public (RGP) Program provides operating assistance for the public transportation of Thej period of performance for Rural Operating Assistance Program funds is July 1,2013 through June  Thej programs included in the Rural Operating Assistance Program application are:  the public transportation of elderly and disabled citizens.  transportation of persons with employment related transportation needs.  persons living in non-urban areas oft the county.  30,2014. The FY2014 ROAP individual program totals are:  PROGRAM EDTAP EMPL RGP TOTAL  TOTAL $68,130 $20,338 $89,888 $178,356  This application may be inspected at the SCUSA Transportation office located at 10001 N.1"Street, Ste. 15,Albemarle, NC from 9:00am - 3:00pm, Monday - Friday Written comments should be directed to Ms. Gwen Hinson, Transit Director at 1000 N. 1st Street, Ste. 15, Albemarle, NC28001  before September 6",2013    Aviso de audiencia publica  Esto es para informar al publico sobre la oportunidad de asistir a una audiencia publica sobre la aplicacion dej programa asistencia operativo Rural (Asia) propuesto para presentarse en el Departamento de transporte de Carolina del norte no. 16 de septiembre de 2013 por el Condado de Stanly la audiencia publica se celebrarà ai mas tardar el 9 de septiembre, 2013 a 19:00 en los Comisionados Del Condado de Stanlyreuniôn en las Salas de Comisarios en los comunes de Condado de Stanly ubicada en 1000N. 1"Street, Albemarle.NC. Stanly County proporcionara ayudas auxiliares y servicios bajo la ADA para personas con discapacidad que deseen participar en la audiencia. Alguien que requieren servicios especiales debe contactar Tyler Brummitt, Secretario de la. Junta, en 704-986-3600 tan pronto como Los programas incluidos en la aplicaciôn del programa de asistencia Rural de funcionamiento son: 1.Ancianos & programa de asistencia de transporte deshabilitado (EDTAP) provee asistencia operativa para el transporte publico de los ciudadanos ancianos y discapacitados. 2.1 Programa de asistencia de transporte empleo proporciona funcionamiento asistencia para el transporte publico de personas con empleo relacionada con las necesidades de transporte. 3.F Programa publico General rural (RGP) provee asistencia operativa para el transporte publico de El plazo de ejecuciôn de fondos del programa de asistencia Rural de funcionamiento es Oldej julio de 2013 a través de 30 dej junio de 2014. Los totales del programa individual de ROAP FY2014 son:  sea posible para que se puedan hacer arreglos.  personas que viven en àreas no urbanas del condado.  PROGRAMA EDTAP EMPL RGP TOTAL  TOTAL $68.130 $20.338 $89.888 $178.356  Esta aplicaciôn puede seri inspeccionada en la oficina de transporte SCUSA ubicada en 1000N.1 Street, Ste. 15,Albemarle, NC de 9:00 - 15:00, lunes viernes comentarios escritos deben ser dirigidas al la Sra. Gwen Hinson, Director de trànsito de 1000 N. 1* Street, Ste. 15, Albemarle, NC28001 antes  de 6 de septiembre, 2013.    Stanly County Board of Commissioners  Meeting Date: September 9, 2013 Presenter: Dana  AIPC  STANIN COUNIY  Stoogenke, Rocky River RPO  54  Consent Agenda Regular Agenda  Presentation Equipment: XLectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity **] Ify you! have need to use the Document Camera and zoom into a particular area, ifp possible please attach a copy oft the document with the area indicated  Please Provide al Brief Description of your Presentations: format: PowerPoint that you need toz zoomi into. AI laser lighti is available top pinpoint your area of projection. *** You can bringi in: a laptop that will: allow video out to be connected at thel lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  North Carolina Department of Transportation and Rocky River Rural Planning Organization staffwould like to provide an update to the Stanly County Commissioners about the Stanly County Comprehensive Transportation Plan -Amendment to include the City of Locust and Town of Red  Cross. A PowerPoint presentation will be given by Dana Stoogenke.  Information  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be at true of the action taken the copy County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    UPDATE Stanly County Amendment toinclude Danas Stoogenke Septamba.2013  Comprehensive Transportation Plans (CTP) The City ofLocust and Town of Red Cross  Stanly County CTPAmendment $136-66.2. Development ofa coordinated transportations systema and provisions fors strects andhighwaysi ina anda around municipalitics. This CTPwilli include: City ofLocust Town of Red Cross Portions ofu unincorporated Stanly County  The CTPProcess: Stakeholders: Several Meetings-Spring 2013. Survey Public: 2201 Responses Data Collection: Current and Future Vandc Draft Plan: Draf Highway Map Public' Workshops Request Adoption fromj jurisdictions Request Endorsement from RRRPO Request Adoptionf from Boardof Transportation Projects movet to thel Transportation: Improvement Program.    Survey Highlights: Most who weres surveyed aref from thel Town ofRed Cross. Atotal of220p peopler responded. When rankingt transportation goals,t thel lowesty were: Faster automobile travel time. Control thef frequency andl location ofd driveways ando cross streets. When ranking transportation goals, the highest) were: Increase transportation mode choices(walk: and! bike). Community andr rural character preservation. Improving intersectionc design, better traffic signal, adding turnl lanes, ando creating roundabouts.  Draft Current Capacity  Draft Future Capacity  2    DRAFTHIghway Map  Map CTP  Benefits ofCTP: Better transportation planning process Improved planning process partnership Customer-friendly documentation Better integration ofl land use with transportation planning and statewide goals and objectives (like Strategic Corridors). Any project willg got through a rigorous environmental process before final alignments or designs can bec determined.  The CTP's Final Products:  Four Maps area adopted: "Highway Map +Bicycle Map Rail: and! Public" Transportation Map Pedestrian! Map *Technical Reporti is nota adopted  3    Questions? Dana. Stoogenke, AICP Director 980.581.6589 Aeseldithsaar  Contacts: Reubene Crumny Transportation Engineer 919.707.0971 rcummfenolorger Jamals Alavi, PE Metrolina Planning Groups Supervisor NCDOT Transportationk Planning Branch 919.707.0970 ialevinelotgey  NCDOT Transportation Planning Branch Rocky River/ Ruralp Planning Organization    Stanly County Board ofCommissioners  Meeting Date: September: 9,2013 Presenter: Commissioner  SIANIN COUNIY  Asciutto  45  Presentation Equipment: Lectern PC* Lectern VCR L Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou! have need tou uset thel Document Camera and: zoomi into: a particular area, ifpossible please attachac copy oft the document with the: areai indicated  Please Provide al Brief Description of your Presentations format:_ that your need toz zoom into. A laser lighti is available to pinpoint your area of projection. *** You can bringi ina al laptop that will: allow video out to be connected: att the lectern- set display to6 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  RUNNER AND BIKER SAFETY DISCUSSION  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken the County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment. Necessary  Tyler Brummitt, Clerk tot the Board  Date    Stanly County Board of Commissioners  Meeting Date: September 9, 2013  Presenter:  SIANIN COUNIY  6A  Andy Lucas  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR JI Lectern DVD JI Document Camera** Laptop*** *PCi ise equipped with' Windows! XP andI Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify youl have need to use the Document Camera: and zoom into: a particular area, if possible please attacha a copy oft the document with the area indicated  Please Provide al Briefl Description of your Presentations format: that! you need toz zoomi into. Al laser lighti is availablet top pinpointy your area ofp projection. *** You can bring ins a laptopt that will allow video out to! be connected at thel lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  REGION F. AGING ADVISORY COMMITTEE  Please see the attached email from Gayla Woody with Centralina COG concerning the Region F Aging Advisory Committee. Janice Abernathy's term expired on June. 30, 2013 and she is eligible for reappointment to a second, two (2)year term until June 30, 2015. There are also two additional vacancies on the committee one delegate and one alternate position.  There are no applications on file for this committee.  Request thatJanice. Abernathy be reappointed to a second term for a two (2): year period Request appointment of a delegate for a two year term until June 30, 2015. Request appointment of one alternate for a one year term until June 30, 2014.  until June 30, 2015.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be at true of the action taken the copy County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    Tyler Brummitt From: Sent: To: Cc: Subject: HiTyler,  Gayla Woody Gwooy@centralnaon, Friday, August 16, 2013 11:33 AM Tyler Brummitt Becky Weemhoff Region F. Aging Advisory Committee  It was good to chat with you. Just to reiterate the Region F Aging Advisory Committee meetings quarterly (Fy 14 dates: August 29, 2013; December 12, 2013; March 20, 2014; June 5, 2014). The County Commissioners appoint three delegates who serve a two year term (maximum oft three consecutive terms) and one alternate that must be Currently, Glenna Hinson is serving her second consecutive term which will end. June 30, 2014. Janice Abernathy. just completed her first delegate term and is eligible to be reappointed for a second term (July1, 2013- -J June 30, 2015). You We have an additional delegate vacancy for the term of. July 1, 2013 - June 30, 2015) and the alternate position is also Ihave copied Becky' Weemhoff, Director of the Stanly Senior Services, in hopes that she may be able to assist usi in identifying a couple of age sixty plusi individuals who are interested/willing to serve on the Region F Aging Advisory Committee. lam assuming the process is that if Becky were to identify these individuals, they would need to submit  reappointed annually.  should already have. Janice application on file but let me know if she needs to resubmit.  vacant (July 1, 2013-June 30, 2014).  applications to you or just call you?  Thanks for your help with this,  Gayla  Gayla S. Woody  Centralina Council of Governments Centralina Area Agency on Aging 525 North Tryon Street 12th Floor Charlotte, NC: 28202 Phone: 704-348-2727 Toll Free: 800-508-5777 Fax: 704-347-4710 www.centralina.Org www.centalnagngors GCOS  CENTRALINA  Pursuant to North Carolina GS Chapter 132, email correspondence. to and from this address may be considered public record under thel NCI Public  Records Law and mayb be disclosed to third parties.    CENTRALINA COUNCIL OF GOVERNMENTS REGION F. AGING ADVISORY  COMMITTEE  General Information: Stanly County has three members and one alternate on this 34  member advisory committee. Members may serve for three (3) consecutive two-year terms or at total of six (6) years. Afteraone year lapse in membership, the member is eligible for reappointment. No advisory committee members shall be employed by an agency which is receiving Older American Act funds. At least 50% of appointees should be over 60 years of age. The committee meets approximately every three (3) months and advises the staff and COG  board on the Area Plan, allocation ofi funds, etc.  Term:  2 years - Members 1y year- - Alternate  Meeting Schedule: Method of Appt: MEMBERS Janice Abernathy, Alternate 525 East Street Albemarle, NC 28001 H(704)982-8253 Glenna Hinson, Delegate 40273 Mountain Creek Road New London, NC 28127 H(704)463-5790 Vacant delegate position Vacant alternate position  Approximately once per quarter.  All four members are appointed by the Board of County  Commissioners  INITIAL APPOINTMENT 2001  TERM EXPIRES 6/30/13 (1"term)  2004  6/30/14 (2"dt term)    Stanly County Board of Commissioners  Meeting Date: September 9, 2013  Presenter:  Lucas Andy  STANIN COUNIY  6B  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD I Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity **I Ify you have need to use thel Document Camera and zoom into: a particular: area, ifp possible please attachac copy oft the document with the: areai indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoom into. Al laser light is available to pinpoint your area of projection. *** You can bringi inal laptop that will: allow video out to be connected att the lectern- set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  NURSING HOMES COMMUNITY ADVISORY COMMITTEE & DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE  Due to Rick Russell's wife recently becoming employed with one oft the long term care facilities in Stanly County, hei is ineligible to continue to serve on this committee. It is requested a replacement be  named to serve his unexpired term until February 28, 2014. There are currently no volunteer applications on file.  Name a replacement to serve Mr. Russell'su unexpired term on the CAC until February 28, 2014.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true oft the action taken the copy County Board of Commissioners on  No  <  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget. Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    Tyler Brummitt From: Sent: To: Cc: Subject: HI, Tyler,  Patricia Cowan PCowan@eentrainaong, Saturday, May 11, 20132:09 PM Tyler Brummitt; Rick Russell Patricia Cowan; Debi Lee  CAC Volunteer has a spouse employed in al long term care facility  Recently Mr. Rick Russell a member of the Community Advisory Committee informed me that his wife is employed in a long term care facility in Stanly county .Mr. Russell isal loyal member of the committee but agreed not to visit the facility until this issue was resolved. Please review the information int the CAC Essential Guide see page 4 for clarification and advise Mr. Russell and Iont the next steps. The Ombudsman Program is only required to provide training and technical assistance to all CAC members and the county commissioners are responsible for appointing and removing members. Mr. Russell serves at the pleasure of the Stanly County Board of Commissioners and ultimately have the final decision. Iwill be out of the office in training next week and returning on Thursday, May 16, 2013, but will be checking  and responding to emails daily.  tp/www.ncdhhs.govaging/ombud/cac/CAC Essential Guide.pdf  Take Care,  Patricia Garner Cowan, Regional Ombudsman CIRS-A  Centralina Council of Goverments 525 North Tryon St. Charlotte, N.C28202 prowanerentralnaorg www.centalnagngors 1-800-508-5777 ext:6503 704-688-6503 704-779-8583 704-347-4710 (fax) parties. GGOS  Pursuant to North Carolina GS Chapter 132, email correspondence to and from this  adddress may be considered public record under the NC Public Records Law and may be disclosed third  CENTRALINA    N.C. Department of Healtha and Human Services I N.C. Division of Aginga and Adult Services I N.C. Long Term Care Ombudsman Program-  3. Who cannot serve as a community advisory committee member? No person or immediate family member* with a financial interest inaf facility served or employee or governing board member of a facility Immediate family member* ofa resident in a facility.  4. How are community advisory committee  members appointed?  Each County Board of Commissioners isresponsible for making appointments to community advisory committees. G.S. 131D-31(b)(4) ondG5131E128b/B Each committee member shall serve an initial term of one year; persons reappointed to a second or subsequent term shall serve a two-or three-year term at the county commissioners discretion. G.S. 131E-128 (c) Nursing Home Community Advisory Committee G.S. 131D-31(d) Adult Care Home and. Joint Community Advisory The appointee and regional ombudsman should be notified inat timely manner, in writing of appointment or reappointment by county commissioners.  served.  * Whenever an immediate family  member of a current advisory committee member becomes: a resident in a facility visited by the committee, that advisory committee member immediately becomes ineligible to serve on the committee. Immediate relative of an employee or owner/operator of at facility served by the community advisory committee. See G. S. 131D-31() and G.S. 131E- *Immediate. family member is defined as mother, father, sister, brother, spouse, child, grandmother, grandfather, and in-laws.  Committee  128(f).  QUESTION 3:  N.C. General Statute 131D-31(g) and 131E-128 (f) Model pre-screening tool for CAC applicants  Appendix A Appendix E Appendix F Appendix G Appendix H  QUESTION 4:  Example letter for newly appointed CAC members Example regional ombudsman welcome letter Example of committee bylaws    NURSING HOMES COMMUNITY ADVISORY COMMITTEE & DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE  G.S. Local Act: Date Established: Meeting Schedule: Members: Terms:  House Bill 1015, 1977 Minutes of November 20, 1978  November 20, 1978 (Meeting of August 17, 1992) Second Thursday of every month at 12:00 p.m. 10 (excluding commissioner appointment)  First time appointments will serve for one (1) year; thereafter, will serve at three (3) year term, successive appointments permitted.  Special Provisions: Method of Appt: Officers: MEMBERS Janelle Hawkins 36401 Old Salisbury Road New London, NC 28127 Gene Mcintyre 44074 Catfish Road New London, NÇ: 28127 William Rigsbee, Jr. Albemarle, NC 28001 Sarah J. Grantier Albemarle, NC 28001 Hilda W. Lee 48154 Allenton Street Norwood, NC: 28128  Appointed by the Board of Commissioners To be elected by members.  INITIAL APPOINTMENT 1990  TERM EXPIRES 2/28/2014  Commissioner  Term of Office  2011  2/28/2014  25666 Preston Lane *Serving the unexpired term of Janet Pickler  2/4/2013  2/28/2014  522 Avondale Avenue *Serving the unexpired term of Roy Still  1993  2/28/2016    Sue Turner 1063 Austin Road New London, NC2 28127 Hazel L. Lefler P.O. Box 354 307 Palmer Street Albemarle, NC: 28002-0354 Gilbert P. "Rick" Russell P.O. Box 861 Albemarle, NC: 28002-0861 H(704)982-0459; W (704)982-9184 Janice Abernathy 525 East Street Albemarle, NC 28001 Glenna Hinson 40273 Mountain Creek Road New London, NC2 28127 Christian Herring 216 Smokehouse Lane Albemarle, NC 28001 (W) 704-982-5629 (H) 704-918-9469  1998  2/28/2014  1999  2/28/2016  2011  2/28/2014  *Serving the unexpired term of Curtis Ragsdale, Sr.  2001  2/28/2014  2001  2/28/2014  2013  2/28/2014  *Serving the unexpired term of Eleanor Plummer  Contact: Sue Turner, Secretary 1063 Austin Road New London, NC 28127 (H) 704-463-5303  Notify Centralina COG-P Patricia Cowan of any appointments or reappointments at pcowan@rentalnaors Nursing Homes Comm. Adv. Committee-Pg.2  MEMBERS  INITIAL APPOINTMENT  TERM EXPIRES    Stanly County Board ofCommissioners  Meeting Date: September 9, 2013  Presenter:  Lucas Andy  STANIN COUNIY  GC  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with' Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera and zoomi into: a particular area, ifp possible please attach: a copy oft the document with the: areai indicated  Please Provide a BriefDescription ofyour Presentations format:_ that you need toz zoom into. Al laser lighti is available to pinpoint your area ofp projection. *** You can! bring ina a laptop that will allow video outt to be connected at the lectern- set display to 60Mhz.  for County Employees.  ITEM TO) BE CONSIDERED BOARD OF ADJUSIMENIS  Currently there are two Alternate member vacancies on the board. Itis requested the Board  appoint two (2) individuals to fill these positions until June 30, 2016.  There is one application on file for this board.  Appoint two (2). Alternates to the Board of Adjustments to serve until June 30, 2016.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be at true oft the action taken the copy County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk to thel Board  Date    Tyler Brummitt From: ant: 0: Subject:  Stanly County, North Carolina webmasererosanycus  Monday, February 11, 2013 3:49 PM Tyler Brummitt Volunteer Board Application  Name: Joseph L. Burleson Address: 248 Market St. City: Locust State: NC Zip: 28097  Home Phone: 7047916253 Work Phone: 7049828915 Date of Birth: September 20, 1987  Gender: Male Race: White  3oards you wish to serve on: Airport Authority, Board of Adjustment, Economic Development Commission, Equilization and Review 4 Planning, Board - Apptd 4o  Bd  Plawuiyg  OM 3420s.  1    ADJUSTMENTS, BOARD OF  Compensation: $40/mtg  G.S. Local Ordinance: Date Established: Meeting Schedule: Members: Terms: Special Provisions:  153A-345  Zoning Ordinance, Stanly County, Article XII, Section 120, Pg. 75  July 1972  2nd Tuesday, Monthly at 7:30p p.m. 7R Regular, 2 Alternate  3 years (No indication of validity of succeeding appointments) All members shall be residents of Stanly County and shall be from different areas within the County'sz zoning jurisdiction. Alternate members while serving in the absence of any regular member, shall have and exercise all powers and duties of such regular  member SO absent.  Method of Appointment: All are appointed by the Board of County Commissioners  Officers:  Board of Adjustments elects its own chairman and vice-chairman, who appoints a secretary and such other subordinates as may be  authorized by Board of Commissioners.  MEMBERS S.T Todd Swaringen 12144 Cottonville Road Norwood, NC 28128 Richard Cosgrove P. - O. Box 171 Richfield, NC: 28137 Houston B. "Buddy" Clark II 40275 Hoops Court Albemarle, NC: 28001 Dr.. John Eckman III 319 Harvard Drive Albemarle, NC 28001  APPOINTED 7/14/08  TERM EXPIRATION 6/30/14  10/6/08  6/30/16  10/22/12  6/30/15  7/14/08  6/30/14    Adjustments, Board of (Cont'd)  MEMBERS Rebecca Carter P.O. Box 1119 Albemarle, NC 28002-1119 Benton Payne 1616 Bellamy Circle Albemarle, NC: 28001 Kevin Brickman 20604 NC Hwy 24/27 Oakboro, NC 28129  APPOINTED 2010  TERM EXPIRATION 6/30/16  10/6/08  6/30/15  10/5/09  6/30/15  There are 2 vacancies for Alternate Members  Linda Evans, Clerk to the Board (704)986-3661    Stanly County Board of Commissioners  Meeting Date: September 9, 2013  Presenter:  Lucas Andy  STANIN COUNY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR I Lectern DVD D Document Camera** Laptop*** *PCise equipped with' Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you have need to use thel Document Camera and zoom into a particular area, ifp possible please attach a copy oft the document with the: areai indicated  Please Provide al Brief Description of your Presentations format:_ that you need to zoom into. AI laser lighti is available to pinpoint your area of projection. *** You can bringi ina a laptop that will: allow video out to be connected at thel lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED LIBRARY BOARD OF TRUSTEES  The terms ofl Library Board ofTrustees members Larry Emerick and Wade McSwain expired on June 30, 2013. Itis requested the Board appoint two (2) members to the board for a six (6)year  term until June 30, 2019.  Currently there are no applications on file.  Appoint two (2) members to the Library Board ofTrustees, each to serve a six (6) year term until  June 30, 2019.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be at true ofthe action taken the copy County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    LIBRARY BOARD OF TRUSTEES  G.S. Date Established: Meeting Schedule: Members: Terms:  153A-265  April 11, 1927  Monthly, 3rd Wednesday at 12:00 noon (except. July & August)  7  6y years (no indication that an individual cannot be reappointed to Not more than 12 members (at discretion of County Commissioners) All appointed by the Board of County Commissioners (Library Board ofTrustees By-Laws as amended in 1981 - Board of Commissioners Board of Trustees elects its own chairman and may elect other  successive terms.)  Special Provisions: Method of Appt:  to appoint 7 members).  Officers:  officers.  MEMBERS Gene Mcintyre 44074 Catfish Road New London, NC 28127 Larry Emerick 36706 Chapel Road Norwood, NC 28128 Patricia Bramlett P.O. Box 1175 Albemarle, NC: 28002 Dr. Nalin Mehta 34876 Oak Hill Drive Albemarle, NC 28001  NITALAPPONIMENT Commissioner  TERM EXPIRES Term of Office  2007  6/30/13  2005  6/30/17  2008  6/30/14    Benjamin Jolly, Chairperson 243 N. Third Street Albemarle, NC: 28001 Kay Baucom P.O. Box 310 Locust, NC 28097 Wade McSwain, Jr., Vice Chairman 1530 Hyman Drive Albemarle, NC 28001  2005  6/30/17  2005  6/30/17  2004  6/30/13    Stanly County Board of Commissioners  Meeting Date: September 9, 2013  Presenter:  Lucas Andy  STANIN COUNIY  6E  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR L Lectern DVD Document Camera** Laptop*** *PCis equipped with' Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you have need to use the Document Camera and: zoomi into: a particular area, ifp possible please attach a copy oft the document with thes areai indicated  Please Provide al Brief Description of your Presentations format: that you need toz zoomi into. Al laser lighti is available top pinpoint your area of projection. *** You can bring ina a laptop that will allow video out tol bec connected at thel lectern- set display to 60Mhz.  for County Employees.  ITEM' TOI BE CONSIDERED  ECONOMIC DEVELOPMENT COMMISSION  Itisr requested that a member be appointed to represent the Northern District on the Economic  Development Commission for: a two (2), year term until September9,2015.  Enclosed is one ()application for your consideration.  Request thel Board appoint one member to represent the Northern District for a two (2)yeart term  until September 9,2015.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be at true copy ofthe action taken the Stanly County Board of Commissioners on  No  X_  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    SIANIN COLNY  Stanly County Volunteer Application  Volunteer Application  Stanly County Boards and Commissions  NAME:  Wes horganl  HOME ADDRESS: 28198 Rogurs Road CITY, STATE, ZIP: New Londow NC 2.8127  TELEPHONE: (W) 704-4 4B4-1BC# 980-59/-1037  FAX:  DATE: 9-4-13  EMAIL:_ wrr@niIinghllsgM. COM  PLACE OF EMPLOYMENT Rdling Has CoHoL GiNe (18yrs.) IN ORDER TOHELPUS COMPLY WITHSTATEI REPORTING REQUIREMENTS, PLEASE  COMPLETETHE! FOLLOWING QUESTIONS: SEX: XIMALE FEMALE RACE: lOhikt DATE OF BIRTH: (MM/DDNYYY)5 517148  PLEASE LISTI IN ORDER OF PREFERENCE THE BOARDS/COMMSSIONS ON WHICH YOU  WILL BE WILLINGTOSERVE. 1.EDC 2. 3.  PLEASE LIST ANY VOLUNTEER, WORK, ORI EDUCATION EXPERIENCE YOU WOULDLIKEUS TOCONSIDER IN THE REVIEW OF YOUR APPLICATION. FEELI FREETOATTACH A RESUME. WORK EXPERIENCE: KolLNq KCIs COHDAL GAL (Byrs.)  VOLUNTEER EXPERIENCE: FnweChair New M+.Tabur uML + Bowrd Meuber  op-e Sousheasth Binners AsSuC. NSHS lings Cottage LAccoaahig  EDUCATION: OTHER  COMMENTS:  major)  Return to Tyler Brummitt, Clerk to the Board, 1000 N. First Street, Suite 10,  Albemarle, NC 28001    ECONOMIC DEVELOPMENT COMMISSION (EDC)  G.S. Local Act:  158-21  1961 Sessions Laws, Chapter 141; Amendments 1965 Session Laws, Chapter 706, Chapter 355, 1975 Session Laws, as amended by Session Laws 1983, Chapter 237, as amended by 2009 Session Laws, Chapter 253, as amended by 2011  Session Laws Chapter 175  Meeting Schedule: Date Established: Members:  Fourth Monday of each month at 6:00 p.m.  February 13, 1962 12  Terms: 2 years. Chairman serves for term of elected office (serves at the pleasure of the BOCC  effective December, 2010.) Special Provisions:  The appointments shall be made sO as to maintain at all times an equal balance of membership in sO far as political party affiliation is concerned. For clarification, a Democrat and Republican from the following areas of Stanly County are appointed by the Board of County Commissioners: North, South, East, and West, Central, and two seats "At Large." The BOCC: shall also designate an alternate member to attend and vote if the original appointee as chairman is  unable to attend ori is unable to vote. Method of Appointment: Stanly County Board of Commissioners  Officers:  Commissioner who is duly appointed to the board shall serve as chairman of EDC for four (4) years or for his term of elected office (serves at the pleasure oft the BOCC effective December 6, 2010). The County Manager and County Attorney shall also, by virtue of their respective offices serve in a non-voting ex-officio capacity of the EDC. The EDC elects a vice chairman and secretary from its membership. By -laws indicate chairman, vice chairman, secretary, executive director and other members (as appointed by the chairman) shall make up the executive  committee. Chairman has no vote except int the case ofa a tie.  1    MEMBERS Tony M. Dennis, Chairman P.O. Box 358 Norwood, NC 28128 H(704)474-7571; C(704/985-5170 Email: tdennis8401@aol.com Nancy Lipe 37767 Pauls Crossing Road New London, NC: 28127 H(704)463-4336 Email: ancpipeelaroinarcon Dr. Surendrapal Mac 816N.3"Street Albemarle, NC: 28001 W/704)983-3314 Email: surmac@gmail.com Walter L. Davis, Jr. 483 Lakehurst Farm Road Norwood, NC 28128 Email: davaDAParolmarcon Charles Brown P.O. Box 400 Albemarle, NC: 28002 Brown, Brown & Brown Attorneys W( (704)982-2141 Email: brownlaw,800lPrtcnet Bill Lawhon, Jr. 49295 Swift Water Road Albemarle, NC 28001 Bank of Stanly W (704)983-6181 Email: Dlawhon@uwharre.com Larry Baucom P.O. Box 310 Locust, NC 28097 Tarheel Auto Sales W(704) 888-0621  REPRESENTING BOCC  INITIAL APPT  TERM EXPIRES Term of Office  North  2007  1/31/13  North  2009  1/31/13  South  2010  1/31/13  East  2013  1/31/13  East  2010  1/31/13  West  2003  1/31/13  Email: arpbaucomehomalcon  2    Terry Scott Efird 106 Walnut Creek Road Locust, NC 28097 Email: sefird@locustnc.com (H) 704-888-4587 (W) 704-888-5260 Terry Whitley 132 Kennedy Ford Road Oakboro, NC 28129 H(704)485-3773; ;C(980)328-5264 Email: errywhitey@mac.com David Smith 633 E. Cannon Avenue Albemarle, NC 28001 Retired  West  8/12/2013 (1""term)  8/12/2015  South  2013  1/31/15  Central  2012  1/31/14  (Serving the unexpired term of Paul Childress until 1/31/14)  Email: david.smith6347@gmail.com  Gerald W. Poplin 504 Muirfield Drive Albemarle, NC: 28001 W( (704) 322-9400; H( (704)982-6130 Email: erabPopinepelteretu Joe R. Kluttz, Jr. 1121 Pee Dee. Avenue Albemarle, NC28001 Albemarle Insurance Agency H(704) 618-8538; W (704)983-1161 Email: joek@albemarle-insurance.com  Central  2011  1/31/13  At-Large  2011  1/31/13  Cindy Beane 960 Shankle Street Albemarle, NC 28001 W( (704)982-0126  At-Large  2006  1/31/14  Email: cindy@beaneswaringen.com Matt Smith - 2012 Chamber Representative Stanly Communications. / Radio Stations WSPC and' WZKY  P.O. Box 549 Albemarle, NC: 28002-0549 W (704)983-1580 Fax (704)983-1436 Email: mattsmith@ctcnet  3    Alternate Designee: Lindsey Dunevant, Commissioner  1716 Arbor' Way Albemarle, NC: 28001 H(704) 9829683:(704A382281 Email: dunevant@stanlycountync.gov  Andy Lucas, County Manager (Ex- Officio Non-Voting Member)  W (704)986-3600 Email: lucas@co.stanly.ncus W (704)986-3603 Email: furr@co.stanly.nc.us Paul Stratos, EDC Director W( (704)986-3683 Email: pstratosestanlyedcoTs Krista Bowers Economic Development Specialist W (704)986-3682 Email: Kbowerestanlyedc.org  Jenny Furr, County Attorney (Ex-Officio Non-Voting Member)  4    Stanly County Board of Commissioners  SIANIN Meeting Date: September 9, 2013  Presenter:  COUNIY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD JI Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera andz zoomi into: a particular area, ifp possible please attachac copy oft the document with the area indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoom into. AI laser light is available top pinpoint your area of projection. *** You can bringi inal laptop that willa allow video out to be connected: at the lectern - set display to 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  CONSENT AGENDA 2013  A. Minutes - Recessed meeting of July 24, 2013 and regular meeting of August 12,  Request approval of the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY COUNTY BOARD OF COMMISSIONERS RECESSED MEETING MINUTES JULY 24, 2013  COMMISSIONERS PRESENT:  Gene Mcintyre, Chairman Peter Asciutto Tony Dennis Lindsey Dunevant None  Josh Morton, Vice Chairman (Arrived at 2:02 p.m.)  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk Toby Hinson, Finance Director  CALLTOORDER  The Stanly County Board of Commissioners (the "Board") reconvened their regular meeting of Monday, July 8, 2013 on Wednesday, July 24, 2013 at 2:00 p.m. in the County Manager's Conference Room, Stanly Commons. Chairman Mcintyre called the meeting to order and gave  the invocation.  APPROVAL/ADJUSTMENTS TO THE AGENDA  By motion, Commissioner Dennis moved to approve the agenda as presented and was  seconded by Commissioner Asciutto. The motion passed by unanimous vote. ITEM#1-STANLY COUNTY AGRICULTURAL FAIR FIREWORKS APPROVAL  Presenter: Andy Lucas, County Manager  The American Legion Agricultural Fair requested Board approval to have a fireworks display on the opening and closing nights of the fair which is scheduled to be held August 6-10, 2013. By motion, Commissioner Dennis moved to approve the fireworks display and was seconded by TEM#2-STANLY COUNTY SCHOOLS & PARTNERSHIP FOR CHILDREN LEASE AGREEMENTS  Commissioner Dunevant. The motion carried by a! 5-Ovote.  Presenter: Andy Lucas, County Manager  Page: 1of4    The County Manager informed the Board that the lease agreements for the Board of Education and Partnership for Children expired on June 30, 2013. After a review of the current agreements and costs to maintain the areas, the County Manager recommended both leases be renewed for a period of five (5) years at a rate of $6.85 per square foot for fiscal year 2013- 2014 and a rate of$ $7.25 per square foot for the remaining four (4) years until. June 30, 2018. Commissioner Dennis moved to approve the renewal of the lease for the Board of Education as proposed by the County Manager. The motion was seconded by Commissioner Asciutto and  passed by unanimous vote.  Onas separate motion, Commissioner Dennis moved to renew the Partnership for Children lease as recommended by the County Manager. The motion was seconded by Commissioner ITEM # 3 - HEALTH DEPARTMENT = DENTAL CLINIC RENOVATION - BUDGET AMENDMENT #  Dunevant and carried witha5-Ovote.  2014-03  Presenter: Dennis Joyner, Health Director  Last year the Health Department received a grant from the Cannon Foundation for $75,000.00 to aid in the purchase of equipment for the addition/renovyation of several rooms in the Dental Clinic. Although much of the renovation was completed last fiscal year, additional time is needed to finalize the equipment and supply purchases and remaining renovation work. Because of this, Board approval was needed to carry the remaining expenses of $49,315.00 forward to the FY 2013-2014 budget and appropriate these funds from the Dental Clinic Fund  Balance.  By motion, Commissioner Dennis moved to approve budget amendment #2014-03 to increase the Health Department's FY 2013-14 budget by $49,315.00 and was seconded by Commissioner  Dunevant. The motion passed by unanimous vote.  RECESS  Commissioner Dennis moved to recess the current meeting of the Board of County Commissioners and reconvene as the Greater Badin Water & Sewer District Board of Directors. His motion was seconded by Commissioner Asciutto and carried with a 5-0v vote.  ITEM# #4- GREATER BADIN WATER & SEWER DISTRICT - USDA LOAN & GRANT DISCUSSION Presenters: Allen Hart, USDA Representative and Donna Davis, Utilities Director Mr. Hart presented information related to the proposed funding available through the USDA for Phase 1 (West Badin) of the Greater Badin Water & Sewer Project. Funding for the project  Page 2of4    would consist of al loan and grant to be administered through the Rural Utilities Service (RUS) by  the USDA Rural Development staff based on the following breakdown:  RUS Direct Loan: RUS Direct Grant: Total Project Cost:  $2,132,000.00 (Rate of2.75%, 40 year term, annual payment  of$88,563.00)  $ 591,600.00 $2,748,664.00  County Contribution: $ 25,064.00  Chairman Mcintyre declared the public hearing open for public comment. With no one coming Mr. Hart referenced the letter of intent provided to the Board noting the conditions of the proposed financing. Ms. Davis then provided a review of the budget history for the Greater Badin Water & Sewer District, funding scenarios for completion of both phases of the project  forward to speak, the public hearing was closed.  and potential sourceso ofr revenue available to meet future loan payments.  The Board then participated in a general discussion concerning the information received from  the presentations.  Mr. Hart stated that in order to move forward with the USDA funding for Phase 1, he would need Board approval of the letter of intent, the associated resolution and authorization for the  chairman and clerk to execute the required documents.  By motion, Commissioner Dennis moved to proceed with the USDA funding option, approve the associated resolution and to authorize execution of the required documents by the chairman and clerk. His motion was seconded by Commissioner Asciutto and passed by unanimous vote.  RETURN TO OPEN SESSION  Commissioner Dennis moved to recess the meeting of the GBWSD Board of Directors and reconvene as the Board of County Commissioners. The motion was seconded by Commissioner  Dunevant and passed by unanimous vote. GENERAL COMMENTS & ANNOUNCEMENTS  Commissioner Asciutto provided an update on SB 317 (formerly HB 1005).  Commissioner Dunevant noted a letter he had provided for the Board's information related to  state conservation issues.  Page 3of4    The County Manager reminded the Board of several vacancies on both the Economic Development Commission and Industrial Facilities & Pollution Control Authority that need to be  filled.  The Board participated in a generai discussion related to the Swift Island Bridge.  ADJOURN  With no further discussion, Vice Chairman Morton moved to adjourn the meeting and was seconded by Commissioner Asciutto. The motion carried with a vote of 5-0at 3:01 p.m.  Gene Mcintyre, Chairman  Tyler Brummitt, Clerk  Page 4 of4    STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES AUGUST: 12, 2013  COMMISSIONERS PRESENT:  Gene Mcintyre, Chairman Josh Morton, Vice Chairman Peter Asciutto (Arrived at 7:05 p.m.) Tony Dennis Lindsey Dunevant None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTO ORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, August 12, 2013 at 7:00 p.m. ini the Commissioners Meeting Room, Stanly Commons. Chairman McIntyre called the meeting to order, gave the invocation and led the pledge of allegiance. Staff requested the following items be added to the consent agenda: Item 5(F) Facilities Use Agreement, 5(G) Utilities = Resolution of support for an application to the state for financial assistance with Phase One Airport Corridor Rehabilitation Project, and 5(H) Sheriff's Office - Approval of an additional School Resource Officer position and associated budgetamendment. By motion, Commissioner Dennis moved to approve the agenda as amended and was seconded ITEM#1-A ANNUAL PRESENTATION BY THE STANLY COUNTY CHAMBER OF COMMERCE Presenters: Tom Ramseur, President & CEO and Bill Lawhon, Board Chair Mr. Ramseur and Mr. Lawhon took a few moments to address the Board and thank them for  APPROVAL/ADJUSTMENTS TO THE AGENDA  by Commissioner Asciutto. The motion carried by unanimous vote.  their continued support oft the Chamber.  ITEM#2-TAX COLLECTOR'S ANNUALSETTLEMENT FOR FY: 2012-2013  Presenter: Melia Miller, Tax Administrator  Page 1 of4    Ms. Miller presented the annual settlement report to the Board which summarized the tax collection activity for FY 2012-2013. Additionally, the Board is required to charge the Tax Collector with the collection of taxes for the current fiscal year and authorize the use of  enforced collection measures to give notice that the tax lien isi first in priority.  By motion, Commissioner Dennis moved to accept the annual settlement report and charge the Tax Collector with collecting FY 2013-2014 taxes. The motion was seconded by Commissioner  Asciutto and carried with a! 5-0 Ovote.  TEM#3-BOARD & COMMITTEE APPOINTMENTS Presenter: Andy Lucas, County Manager A. Economic Development Commission (EDC)  Due to a vacancy on the EDC for the Western District, it was recommended that Terry Scott Efird be appointed to represent this area for a two (2) year term until August 12, 2015. Commissioner Dennis moved to approve the appointment and was seconded by Commissioner  Dunevant. The motion passed by unanimous vote.  B.J Jury Commission  Due to Karmen Mock-Phillips' term expiring on June 30, 2015, it was requested that she either  be reappointed or a replacement named.  Commissioner Dunevant moved to appoint Paul E. Carpenter, Jr. to replace Ms. Mock-Phillips for a two (2) year term until June 30, 2015. The motion was seconded by Commissioner  Asciutto and carried with a5-Ovote.  TEM#4-EMERGENCY RADIO PROJECT UPDATE Presenter: Andy Lucas, County Manager  The County Manager provided an update on the emergency radio system stating the county is moving forward with Motorola to finalize the financing agreement for approximately $8,043,000.00. Copies of the financing agreement and associated resolution were included for the Board's information. The County Manager noted the agreement does not include the cost of the land needed to construct the cell towers and will be handled separately. As a timeline, the County Manager noted that the required documents will be sent to Motorola on August 15th and forwarded to the Local Government Commission (LGC) for consideration during their September 10th meeting. Once approved, the county will execute the contract with Motorola on September 16"h. EMS Director Brian Simpson continues to negotiate with landowners for the purchase of the land for the cell towers. Once the County has purchased and cleared the  Page 2of4    land, Motorola will construct the towers per the terms of the contract. Board approval of the associated resolution was requested as part oft the documentation to be submitted to the LGC. Commissioner Dennis moved to approve the associated resolution and was seconded by  Commissioner Dunevant. The motion carried unanimously.  ITEM#5- CONSENT AGENDA  A. Minutes - Regular meeting of. July 8, 2013 B. DSS-R Request approval of budget amendment # 2014-02  C. IT- Request the attached list of surplus items be declared surplus and approved for D. CDBG - Request approval of the 2013 Urgent Repair assistance and procurement  public auction policies  E. IT-R Request approval of an amendment to the current security policy  F. Approval of the attached Facilities Use Agreement with Phase 1 Airport Corridor Rehab Project  G. Utilities - Resolution of support for an application to the state for financial assistance H. Sheriff's Dept. - Request approval of the additional SRO position and associated budget  amendment  By motion, Commissioner Dennis moved to approve the consent agenda as presented and was  seconded by Vice Chairman Morton. Motion passed with a! 5-Ovote.  PUBLIC COMMENT None  GENERAL COMMENTS & ANNOUNCEMENTS  Commissioner Asciutto stated that he had recently attended a birthday party hosted by the Senior Center for senior citizens 90 years and older as well as the Albemarle Downtown  Development Commission meeting.  Commissioner Dennis noted the Stanly News & Press article regarding Congressman Hudson's recent visit to the airport and reminded everyone ofthe Ag-Fair being held Saturday at the Agri-  Civic Center.  Commissioner Dunevant informed everyone of the Connect Our Future's County Community Growth Workshop on September 10th and encouraged everyone to participate.  Page 3of4    CLOSED SESSION  Commissioner Dennis moved to recess the meeting into closed session to discuss a real estate transaction in accordance with G. S. 143-318.11(a/(5). His motion was seconded by  Commissioner Dunevant and passed by unanimous vote.  ANNOUNCEMENT  Chairman Mcintyre stated that staff was authorized to continue negotiations related to the real  estate transaction discussed in closed session.  ADJOURN  There being no further discussion, Commissioner Dennis moved to adjourn the meeting and was seconded by Commissioner Asciutto. The motion carried with a! 5-Ovote at 8:30 p.m.  Gene Mcintyre, Chairman  Tyler Brummitt, Clerk  Page 4of4