STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA AUGUST 12, 2013 7:00 P.M.  CALLTO ORDER & WELCOME = CHAIRMAN MCINTYRE  INVOCATION - CHAIRMAN MÇINTYRE  PLEDGE OF ALLEGIANCE  APPAOVAL/ADIUSIMENTS TO THE AGENDA  SCHEDULED AGENDA ITEMS  1. PRESENTATION BY THE STANLY COUNTY CHAMBER OF COMMERCE  Presenters: Tom Ramseur, President & CEO  Bill Lawhon, Board Chair  2. TAX COLLECTOR'S ANNUAL SETTLEMENT FOR FY 2012-2013  Presenter: Melia Miller, Tax Administrator 3. BOARD & COMMITTEE APPOINTMENTS Presenter: Andy Lucas, County Manager A. Economic Development Commission  B.J Jury Commission  4. EMERGENCY RADIO PROJECT UPDATE Presenter: Andy Lucas, County Manager  5. CONSENT AGENDA  A. Minutes = Regular meeting of July 8, 2013  B. DSS - Request approval of budget amendment # 2014-02    C.IT-Request the attached list of items be declared as surplus and D.C CDBG-F Request approval of the 2013 Urgent Repair assistance and E.IT-R Request approval of an amendment to the current security policy.  approved for public auction procurement policies  PUBLICCOMMENT  GENERAL COMMENTS & ANNOUNCEMENTS  CLOSED SESSION: To discuss a real estate transaction in accordance with G.S.  143-318.11(a)5).  ADJOURN  The next regular meeting will be Monday, September gth at 7:00 p.m.    Stanly County Board ofCommissioners  Meeting Date: August 12, 2013 Presenter: Tom Ramseur  STANIN COUNY  & Bill Lawhon  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need tou uset the Document Camera and zoom into a particular area,i ifp possible please attachac copy ofthe document with the area indicated  Please Provide al Briefl Description of your Presentations format: thaty your need toz zoom into. AI laser light is available top pinpoint your area of projection. *** You can bringi in: al laptop that will allow video out tol be connected: att the lectern set display to 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  ANNUAL PRESENTATION BY THE STANLY COUNTY  CHAMBER OF COMMERCE  Mr. Ramseur and Mr. Lawhon will be present to address the Board with a few brief  comments.  No action required.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy ofthe action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Stanly County Board of Commissioners  Meeting Date: August 12, 2013 Presenter: Melia  2  STANIN COUNTY  M. Miller  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD  Document Camera** - Laptop*** *PCis equipped with' Windows XP: and Microsoft Office XP( (including' Word, Excel,a and PowerPoint), Internet connectivity and Network connectivity ** Ify you have need to uset thel Document Camera and zoomi into: a particular area, ifp possible please attachac copy oft the document with the areai indicated  Please Provide a Brief Description ofyour Presentations format: that you need toz zoom into. AI laser light is available to pinpoint your area of projection. *** You can bringi inal laptop that will allow video out to bec connected at thel lectern set display to6 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Tax Collector's Annual Settlement for FY 2012-2013  Pursuant to GS 105-373, the Tax Collector must present an annual settlement report to the governing board. The attached financial reports provide an overview of collection activity for FY 2012-13. The real and personal property collection rate (excluding registered motor vehicles) was 96.05 The collection rate for the registered motor vehicles was 86.51, yielding an overall collection rate of 95.14. The overall collection rate represents a slight decrease in the overall rate from the prior fiscal year (FY 2011-12) which had an overall rate of 95.16. The statutory remedies of garnishment, attachment, debt setoff, escheat, and pre-toreclosure, have been utilized to the extent possible for the collection of ad valorem As part of the settlement, the governing board charges the Tax Collector with collecting taxes for the current fiscal year, FY 2013-14. This "charge" gives the Tax Collector authority to use enforced Attachments: Analysis of Countywide Levy; Annual Audit Report; Delinquent Collections Report;  taxes.  collections measures and it gives notice that the tax lien is first inj priority.  Affidavit; Charge to Collect Irespectfully request the Board:  (I) Accept and approve the annual settlement report (2) Charge the Tax Collector with collecting FY2013-14 taxes  Signature: Melia M. Mimjelin m-yuler Dept. Tax Administration  Date: 8-12-2013  Attachments:  Yes X Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    6A 6  6A  6 $  6  $  6 $A  A  A  6  6A 6A    Stanly County Annual Audit Report Fiscal Year 2012/2013 Asof06-30-13  Motor Vehicle Valuation 37,174,801 0.6700 $ 37,498,726 0.6700 37,666,560 0.6700 36,558,017 0.6700 37,350,691 0.6700 38,346,338 0.6700 32,574,952 0.6700 30,360,036 0.6700 28,401,319 0.6700 30,916,820 0.6700 35,455,073 0.6700 33,813,065 0.6700 416,116,398 3,786,812,146 0.6700 $ 117,691,022 0.6700 3,904,503,168 4,320,619,566  MONTH July August September October November December January February March April May June TOTAL VALUE Real & Personal Value Public Service Value TOTAL ORIGINAL VALUE & LEVY Discoveries NonDiscoveries Releases RELEASE & DISCOVERY NET Late Listing Late Listing Public Service Late Listing Discoveries Late Listing Non-Discoveries Releases on Late Listings LATE LISTING NET ADJUSTED LEVY Collections Allowed Late Listings Collected TOTAL COLLECTED Uncollected as of. June 30, 2013 Late Listings Unçollected TOTAL UNCOLLECTED  Rate  Levy 249,076.04 251,246.11 252,370.59 244,942.74 250,253.65 256,922.95 218,255.64 203,415.59 190,291.36 207,145.36 237,551.66 226,550.08 2,788,021.77 25,371,641.38 788,529.80 26,160,171.18 28,948,192.95 118,696.62 130,712.70 (166,292.03) 83,117.29 19,769.37 6,308.47 259.99 (968.29) 25,369.54 29,056,679.78 27,626,684.52 17,789.20 27,644,473.72 1,404,625.72 7,580.34 1,412,206.06 95.14%  $ $ $ $  $ $ $ $ $  PERCENT CURRENT YEAR COLLECTED     6Al  3 6A * 6 $    County of Stanly 201 South Second Street ALBEMARLE, NORTH CAROLINA 28001  Officeof  Tax Administrator  AFFIDAVIT  Melia M. Miller, Tax Collector for Stanly County, being sworn, says: That in accordance with NCGS 105-373, the following lists will be available for inspection on August 12, 2013: (a) a list oft the persons owning real property whose taxes for the preceding fiscal year (FY 2012-2013) remain unpaid and the principal amount owed by each person; and (b) a list of the persons not owning real property whose personal property taxes for the preceding fiscal year (FY 2012-2013) remain unpaid and the principal amount owed by each person. I have made a diligent effort to collect the taxes due from the persons listed out of their personal property and by other means available to me for collection. The lists of unpaid property taxes will be filed in the Tax  Administration Office and retained as required by law.  This is the  64L day of August 2013.  Affiant ntamulle  Sworn to and subscribed before me the 6 day of August 2013.  2ylK.B Bruuut  Notary Public  My Commission Expires: Juney 2014  (SEALAFFIDAVIT    Order Directing the Tax Collector to Collect the Taxes Charged in the  Tax Records and Receipts  State of North Carolina County of Stanly  To: The Tax Collector of Stanly County  Pursuant to North Carolina General Statute 105-321(b), you are hereby authorized, empowered and commanded to collect the taxes set forth int the tax records filed in the Office oft the Tax Administrator and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in Stanly County, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law.  Witness my hand and official seal, this the  day of August, 2013.  Gene Mcintyre, Chairman Stanly County Board of Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board Stanly County Board of Commissioners    Stanly County Board of Commissioners  Meeting Date: August 12, 2013  Presenter:  STANIN COUNIY  Andy Lucas  3A  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* L Lectern VCR Lectern DVD - Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including Word, Excel, andl PowerPoint), Internet connectivity: and Network connectivity ** Ifyoul have need tou uset the Document Camera and: zoom intos a particular area, ifp possible please attacha a copy oft the document with the: areai indicated  Please Provide al Brief Description ofy your Presentations format:_ that you need toz zoom into. AI laser lighti is: available top pinpoint your area ofp projection. *** You can bring ins a laptop that will allow video out to! be connected: att the lectern set display to 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  ECONOMIC DEVELOPMENT COMMISSION  Itisr requested that a member be appointed to represent the Western District on the Economic  Development Commission for a two year term until August 12, 2015. Enclosed are several applications for your consideration.  Request that Terry Scott Efird be appointed to represent the Western District for a two year term  until August 12, 2015.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    ECONOMIC DEVELOPMENT COMMISSION (EDC)  G.S. Local Act:  158-21  1961 Sessions Laws, Chapter 141; Amendments 1965 Session Laws, Chapter 706, Chapter 355, 1975 Session Laws, as amended by Session Laws 1983, Chapter 237, as amended by 2009 Session Laws, Chapter 253, as amended by 2011  Session Laws Chapter 175  Meeting Schedule: Date Established: Members:  Fourth Monday of each month at 6:00p p.m.  February 13, 1962 12  Terms: 2 years. Chairman serves for term of elected office (serves at the pleasure of the BOCC  effective December, 2010.) Special Provisions:  The appointments shall be made sO as to maintain at all times an equal balance of membership in sO far as political party affiliation is concerned. For clarification, a Democrat and Republican from the following areas of Stanly County are appointed by the Board of County Commissioners: North, South, East, and West, Central, and two seats "At Large." The BOCC: shall also designate an alternate member to attend and vote if the original appointee as chairman is  unable to attend or isunable to vote. Method of Appointment: Stanly County Board of Commissioners  Officers:  Commissioner who is duly appointed to the board shall serve as chairman of EDC for four (4) years or for his term of elected office (serves at the pleasure of the BOCC effective December 6, 2010). The County Manager and County Attorney shall also, by virtue of their respective offices serve in a non-voting ex-officio capacity of the EDC. The EDC elects a vice chairman and secretary from its membership. By -laws indicate chairman, vice chairman, secretary, executive director and other members (as appointed by the chairman) shall make up the executive  committee. Chairman has no vote except int the case ofat tie.  1    MEMBERS Tony M. Dennis, Chairman P.O. Box 358 Norwood, NC 28128 H(704)474-7571; C( (704)985-5170 Email: dennis8401@aol.com Nancy Lipe 37767 Pauls Crossing Road New London, NC: 28127 H(704)463-4336 Email: ancpipePaolna-rcon Dr. Surendrapal Mac 816N.3 3" Street Albemarle, NC 28001 W/704/983-3314 Email: surmac@gmal.com Walter L. Davis, Jr. 483 Lakehurst Farm Road Norwood, NC 28128 Email: davsiAParoimarcon Charles Brown P.O. Box 400 Albemarle, NC 28002 Brown, Brown & Brown Attorneys W( (704)982-2141 Email: Drownaw2s00lPrtcnet Bill Lawhon, Jr. 49295 Swift Water Road Albemarle, NC28001 Bank of Stanly W (704)983-6181 Email: Dawnon@uwharie.com Larry Baucom P.O. Box 310 Locust, NC 28097 Tarheel Auto Sales W/704)888-0621  REPRESENTING BOCC  INITIAL APPT  TERM EXPIRES Term of Office  North  2007  1/31/13  North  2009  1/31/13  South  2010  1/31/13  East  2013  1/31/13  East  2010  1/31/13  West  2003  1/31/13  Email: arppaucomehomal.on  2    Terry Whitley 132 Kennedy Ford Road Oakboro, NC 28129 H( (704)485-3773; C( 980)328-5264 Email: errywhitey@mac.com David Smith 633E E. Cannon Avenue Albemarle, NC: 28001 Retired  South  2013  1/31/15  Central  2012  1/31/14  (Serving the unexpired term of Paul Childress until 1/31/14)  Email: david.smith63476347@gmail.com  Gerald W. Poplin 504 Muirfield Drive Albemarle, NC 28001 W (704) 322-9400; H (704) 982-6130 Email: eratdPopineplellerecte Joe R. Kluttz, Jr. 1121 Pee Dee Avenue Albemarle, NC 28001 Albemarle Insurance Agency H( (704)618-8538; W (704) 983-1161 Email: oek@albemarle-insurance.com  Central  2011  1/31/13  At-Large  2011  1/31/13  Cindy Beane 960 Shankle Street Albemarle, NC: 28001 W (704)982-0126  At-Large  2006  1/31/14  Email: cindy@beaneswaringen.com Matt Smith - 2012 Chamber Representative Stanly Communications / Radio Stations WSPC: and WZKY  P.O. Box 549 Albemarle, NC: 28002-0549 W( (704)983-1580 Fax (704)983-1436 Email: mattsmith@ctc.net 1716 Arbor Way Albemarle, NC: 28001 H(704)982-9683;C C704/438-2281  Alternate Designee: Lindsey Dunevant, Commissioner  3    Email: dunevant@stanlycountync.goy  Andy Lucas, County Manager (Ex- Officio Non-Voting Member)  W (704)986-3600 Email: lucasOcostanly.nc.us W (704)986-3603 Email: lurr@costanly.nc.us Paul Stratos, EDC Director W (704)986-3683 Email: pstatosestanlydcors Krista Bowers Economic Development Specialist W (704) 986-3682 Email: Kbowersestanlyedcos  Jenny Furr, County Attorney (Ex-Officio Non-Voting Member)  4    STANIY COLMV  Stanly County Volunteer Application  Volunteer Application  Stanly County Boards and Commissions  NAME: Terry ScottEfird HOME ADDRESS: 106 Walnut Creek Rd CITY,STATE,ZIP Locust NC 28097 TELMONECDTDA885280  (H) 704/888/4587  FAX: 704/888/1566. DATE: 8/05/2013 EMAIL: sefrd@locustnc.com PLACE OF EMPLOYMENT CityOfLocust COMPLETETHE FOLLOWING QUESTIONS: SEX: ZMALE JFEMALE RACE: white DATE OF ATNMCOYVAOTLDB/ 1961  IN ORDER TOI HELP US COMPLY WITH STATE REPORTING REQUIREMENTS, PLEASE  PLEASE LIST IN ORDER OF PREFERENCE THE BOARDS/COMMISSIONS ON WHICH YOU  WILL BE WILLINGTOSERVE. I. EDC Board 2. 3.  PLEASE LIST. ANY VOLUNTEER, WORK, OR EDUCATION EXPERIENCE YOU WOULDLIKEUS TO CONSIDER INTHE REVIEW OF YOUR. APPLICATION. FEEL FREE TO ATTACH A RESUME.  WORK EXPERIENCE: Planning and Zoning Director VOLUNTEER EXPERIENCE: Chura.ounsponsSenans EDUCATION: WestStanlyHS, Stanly Community  OTHER COMMENTS:  Return to Tyler Brummitt, Clerk to the Board, 1000 N. First Street, Suite I0,  Albemarle, NC 28001    Tyler Brummitt From: Sent: fo: Subject:  Stanly County, North Carolina weumasergcosenyc,  Monday, February 11,20133:49PM Tyler Brummitt Volunteer Board Application  Name: Joseph L. Burleson Address: 248 Market St. City: Locust State: NC Zip: 28097  Home Phone: 7047916253 Work Phone: 7049828915 Date of Birth: September 20, 1987  Gender: Male Race: White  3oards you wish to serve on: Airport Authority, Board of Adjustment, Economic Development  Commission, Equilization and Review    Stanly County Board of Commissioners  SIANIN Meeting Date: August 12, 2013  Presenter: Andy Lucas  B  COUNIY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XPa and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoomi into a particular area, ifp possible please attachac copy oft the document with the area indicated  Please Provide: a BriefDescription of your Presentations format:_ that you need toz zoom into. AI laser lighti is available to pinpoint your area of projection. *** You can bringi in al laptop that will allow video out to be connected: att the lectern- set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED JURY COMMISSION  Please see the attached request from Jury Coordinator Theresa Lewis for thel Board to either reappoint or name a replacement to the. Jury Commission fora a two (2) year term.  At this time, there are no applications on file for this committee.  Request the Board appoint a member to the. Jury Commission for a two (2): year term untilJune  30, 2015.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Tyler Brummitt From: Sent: To: Cc: Subject:  Lewis, Theresa Theresa.MLewis@nccourts.org! Monday, July29, 20132:22PM Tyler Brummitt Lewis, Theresa jury commissioner  Good afternoon. It's that time ofy year again that we need the Stanly County Board of Commissioners to either reappoint Karmen Mock-Phillips or name ai replacement to serve the two year term ofj jury commissioners. Karmen was appointed in 2011. We plan on working on the new biennium at the beginning of the fall. Please feel free to contact me with any  questions. Thank you sO much for your time and help.  704-986-7039 704-986-7001 (fax)  E-mail correspondence to and from this address may be subject to the North Carolina public records laws and ifso, may be disclosed.    JURY COMMISSION  G.S. 9-1 Local Resolution:  9/05/71 Book 10, pp. 226-227 9/22/69 Book 10, p.457 9/02/71 Book 11, p. 139 9/10/73 Book 11, p. 149-420  Date Established:  9/05/67  Meeting Schedule: 2to 3t times per year  Members:  3  Special Provisions: Members must be qualified voters of the county  Method of Appt: One member shall be appointed by senior regular resident Superior Court Judge; one member by Clerk oft the Superior Court; and one by the Board of County  Commissioners. MEMBERS Jerry Wayne Crayton, Sr. 500 Maple Street Locust, NC: 28097 1038 Longview Drive New London, NC 28127 Karmen Mock Phillips P.O. Box 1162 810 Ridge Street Albemarle, NC 28002  APPOINTED BY Presiding Judge  INITIAL APPT 2007  TERM EXPIRES 6/30/11  Gordon Glenn "Pete" Almond Clerk of Court  2007  6/30/2011  Commissioners  7/1/2011  6/30/2013    Revised 10/19/2007  Stanly County Board of Commissioners  STANIY Meeting Date COUNIY Presenter:  August 12, 2013  4  Consent Agenda Regular Agenda  Andy Lucas, County Manager ITEM TO BE CONSIDERED  Emergency Radio Project Update the status of the LGC application.  Staff will provide an update regarding the lease purchase financing oft the emergency radio system and  No action required - information only  Signature: Date: 08/07/13  Andy Lucas  Dept Central Administration Attachments:  yes Certification of Action Certified to be a true copy oft the action taken the County Board of Commissioners on  X no  Review Process  Approved Yes No Initials  Finance Director Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board ofCommissioners  Meeting Date: August 12, 2013  Presenter:  STANIN COUNIY  5  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows! XP and! Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera and: zoom into: a particular area, ifp possible please attacha copy oft the document with the: areai indicated  Please Provide al Brief Description of your Presentations format: that you needt toz zoomi into. A laser lighti is available to pinpoint your area ofp projection. *** You can bringi inal laptop that will allow video out to be connected: at thel lectern- set display to 60Mhz.  for County Employees.  ITEM TOBE CONSIDERED  CONSENT AGENDA  A. Minutes = Regular meeting of July 8, 2013  B. DSS-F Request approval of budget amendment #: 2014-02  . IT-R Request the attached list of items be declared as surplus and approved for public D. CDBG = Request approval oft the 2013 Urgent Repair assistance and procurement policies  auction  E._IT-Request approval of an amendment to the current security policy.  Request approval of the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to bea at true copy oft the action taken by the Stanly County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    5A  STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JULY8, 2013  COMMISSIONERS PRESENT:  Gene Mcintyre, Chairman Josh Morton, Vice Chairman Peter Asciutto (Arrived at 7:05 p.m.) Tony Dennis Lindsey Dunevant None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTOORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, July 8, 2013 at 7:00 p.m. in the Commissioners Meeting Room, Stanly Commons. Chairman McIntyre called the meeting to order and led the pledge of allegiance. Commissioner Dennis  gave the invocation.  APPAOVAL/ADIUSIMENIS TO THE AGENDA  Commissioner Asciutto requested that a discussion of House Bill 1005 be added to the agenda. Itv was added as Item # 5 and the consent agenda moved to Item # 6. By motion, Commissioner Dennis moved to approve the agenda as amended and- was seconded by Commissioner ITEM # 1- 911 EMERGENCY RADIO SYSTEM PROJECT - PUBLIC HEARING AND APPROVAL OF  Dunevant. The motion passed by unanimous vote.  THE ASSOCIATED RESOLUTION FOR LEASE PURCHASE FINANCING  Presenter: Brian Simpson, EMS Director  Ina accordance with G. S. 160A-20, a public hearing was required to receive comment on the installment lease purchase agreement in an amount not to exceed $8.5 million for the construction of a new 911 emergency radio system and the purchase of mobile and portable radios for Stanly County public safety services, municipal public safety services, volunteer fire department services and other public entities that utilize radio communication. If approved, it  Page 1of5    was also requested the Board adopt the associated resolution to be included with the County's application to the Local Government Commission (LGC) for their approval oft the agreement. Chairman Mcintyre declared the public hearing open. With no one coming forward to speak,  the public hearing was closed.  By motion, Commissioner Dennis moved to approve the resolution and was seconded by  Commissioner Dunevant. The motion carried witha5-Ovote.  See Exhibit A  RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF AI FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A-20  ITEM # 2 - STANLY COUNTY 2012 SCATTERED SITE HOUSING COMMUNITY DEVELOPMENT  BLOCK GRANT  Presenter: Donna Davis, Utilities Director  Stanly County has received $225,000.00 through the 2012 Scattered Site Housing Community Development Block Grant which will be used to repair selected homes of qualified recipients in the county. The County solicited proposals via the NC Interactive Procurement System for administrative services to aid ini the implementation of the project. Based on the bids received, staff recommended the administrative services contract be awarded to The Wooten Company. It was also requested the Board approve the policies, procedures, plans, resolutions, ordinances Commissioner Dennis moved to approve all of the documents related to the grant and award the administrative services contract to The Wooten Company. The motion was seconded by  and budget amendment associated with the project.  Commissioner Asciutto and passed by unanimous vote.  ITEM # 3 - RECOGNITION OF THE FINANCE DEPARTMENT FOR THEIR "CERTIFICATE OF The Board took a moment to commend Finance Director Toby Hinson and staff for their hard  ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING"  Presenter: Chairman Mcintyre  work and noted their achievement in receiving the above award.  TEM#4-SELECTION OF A' VOTING DELEGATE FOR THE NCACC ANNUAL CONFERENCE  Presenter: Chairman Mcintyre  Page 2 of5    Commissioner Asciutto moved to appoint Chairman Gene Mcintyre as voting delegate for Stanly County for the NCACC. Annual Conference in Guilford County. His motion was seconded  by Commissioner Dennis and passed with a5-Ovote. TEM#S-DISCUSSION OF HOUSE BILL1005  Commissioner Asciutto started the discussion by stating that if approved, HB 1005 will have a significant impact by increasing the annual budget by approximately $45,000.00 as the result of adding two (2) county commissioners. Commissioner Asciutto stated he had previously addressed the State and Local Government Committee to request that no action be taken on the bill, but to allow the citizens of Stanly County to make the decision by placing it on the  November 2014 ballot.  Chairman Mcintyre stated the figure of $45,000.00 is an average cost and does not take into consideration the added benefit of having representation fori the entire county. Commissioner Dunevant noted the importance of continuing to participate in the local government process and agreed with Commissioner Asciutto that local legislation should begin on the local level. He then provided a review of the changes made to the bill since it was  originallyintroduced.  Commissioner Dennis stated if citizens are allowed to vote for all the county commissioners, there is no reason to have voting districts. If passed as originally proposed, the bill will only For Board consideration, Commissioner Asciutto proposed the following changes to the bill: 1) To change the implementation date of the bill from 2014 to 2016 to allow for proper public debate on the issue and allow the voters of Stanly County to make the ultimate 2) To allow citizens to vote on each item separately since the bill affects both the Board of 3) To vote for four (4) candidates in one election cycle and three (3) candidates in the  complicate government further.  decision by placing it oni the November 2014 ballot, County Commissioners and the County Board of Education other with each member serving a three (3) year term.  Chairman Mcintyre called for a vote on the bill to include the requested changes by Commissioner Asciutto. Commissioner Asciutto moved to approve and was seconded by  Commissioner Dennis.  Page 3 of5    Prior to the vote, Vice Chairman Morton stated he was concerned as well with the additional costs incurred by adding two (2) Board members and suggested a study be conducted on the Board's compensation. He also stated he has no issue with allowing the citizens to vote on the  bill.  Commissioner Dunevant stated he is not in favor of delaying the process unless the legislature chooses to do sO and encouraged citizens to contact Representative Burr and Senator McLaurin Commissioner Asciutto requested his motion be amended to change the election terms from  with their concerns as well.  three (3) years to four (4) years.  Chairman Mcintyre called for a vote on the bill to include the proposed changes requested by Commissioner Asciutto, With a motion previously made by Commissioner Asciutto and  seconded by Commissioner Dennis, the motion failed with a vote of2-3.  Ayes: Commissioner Asciutto, Commissioner Dennis  Nos: Chairman Mcintyre, Vice Chairman Morton, Commissioner Dunevant  TEM#6-CONSENT AGENDA June 20, 2013. May 31, 2013  A. Minutes - Regular meeting of June 3, 2013 and recessed meetings of June 10, June 17 and B. Finance - Request acceptance of the Monthly Financial Report for Eleven Months Ended  After a brief review of the above items, Commissioner Dennis moved to approve the items as presented and was seconded by Commissioner Asciutto. The motion carried by a vote of5-0.  PUBLIC COMMENT None  GENERAL COMMENTS & ANNOUNCEMENTS  Commissioner Asciutto thanked the Board for their participation in the discussion of House Bill 1005. He then provided an update on the ongoing clean-up of Morrow Mountain State Park  and noted several oft the 4thd of July events held recently in the county.  The County Manager stated he had received information from the USDA regarding potential funding for Phase 1 of the Greater Badin Water & Sewer Project. He requested the Board  Page 4of5    recess the meeting until the week of July 22"d in order to allow the Utilities Director to present  this information for their consideration and discussion.  CLOSED SESSION  Commissioner Dennis moved to recess the meeting into closed session in order to discuss economic development in accordance with G. S. 143-318.11(a)4), to discuss records in accordance with G. S. 143-318.11(a)(1), and for a personnel matter in accordance with G.S. 143-318.11(a)6). The motion was seconded by Commissioner Dunevant and passed by  unanimous vote at 7:42 p.m. ANNOUNCEMENT  Chairman Mcintyre called for a motion to reappoint Melia Miller as Tax Administrator to a four year term until June 30, 2017. The motion was made by Commissioner Asciutto, seconded by  Commissioner Dennis and carried with a! 5-Ovote.  RECESS  There being no further discussion, Commissioner Dennis moved to recess the meeting until Wednesday, July 24, 2013 at 2:00 p.m. in the Manager's Conference Room. The motion was  seconded by Commissioner Asciutto and passed with a5 5-Ovote.  Gene Mcintyre, Chairman  Tyler Brummitt, Clerk  Page 5 of5    Stanly County Board of Commissioners  Meeting Date: August 12, 2013 Presenter: Consent  5B  STANIN COUNIY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need to use thel Document Camera and: zoomi into: a particular area, ifp possible please attach: a copy of the document with the area indicated  Please Provide al BriefDescription ofy your Presentations format:_ that you need toz zoomi into. A laser lighti is available top pinpoint your area of projection. *** You can bringi in al laptop that will: allow video out to! be connected: at the lectern- set display to6 60Mhz.  for County Employees.  ITEMTOI BE CONSIDERED  Stanly County received $19,200 in Special Children's Adoption Funds on June 19,2013. These funds are awarded to counties that exceed the baseline set by the state on the number of children placed in adoptive homes. Stanly County exceeded their baseline for fiscal year 2012/2013. These funds must be used to enhance the adoption program and are 100% Federal funds.  The Agency is requesting that the expenditure in line item 110.530.5390.69.011 be increased from $544 to $19,744. This is 100% Federal funds. Because these funds were received sO late in June 2013 there was not an opportunity to expense these funds during the 2012/2013 fiscal year, therefore we are requesting that these funds be re-appropriated to the DSS budget for fiscal year  2013/2014 from the Fund Balance.  Signature: Mandof  Dept. Social Services Attachments:  Date:  7-18-13  Yes Certification of Action Certified to be ai true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to thel Board  Date    Revised 07/07/2003  AMENDMENT NO: 2014-02  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that the following amendment be made  tot the annual budget ordinance for the fiscal year ending June 30, 2013: To amend the General Fund, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED 544 $ 19,200 $ 19,744  FUND/DEPART ACCOUNT NUMBER 110.5300.5390  ACCOUNT DESCRIPTION  AS  NUMBER  699.011 Spec Needs Adoption Funds $  TOTALS  $  544 $ 19,200 $ 19,744  This budget amendment is justified as follows:  Tot budget funds received from the Special Childrens Adoption Fund. This is 100% Federal funds that was received. This will resulti in ar neti increase of $ 19,200 in expenditures and other financial use. tot the County's annual budget. To provide the additional revenue for the above, the following revenues will be increased. These revenues have already been received or are verified they will be received int this fiscal year.  in. June 2013. These funds must be used to enhance the Adoption Program.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 110.3991  ACCOUNT DESCRIPTION  AS  NUMBER  990.000 Fund Balance Appropriated $ 917,267 $ 19,200 $ 936,467  TOTALS  $ 917,267 $ 19,200 $ 936,467  SECTION:2. Copies of this amendment shall be furnished to the Clerk oft the Board of Commissioners,  Budget Officer, and to the Finance Director.  Adopted this_  day of  20_  Verified by,the Clerk oft the Board_ MRaiddett Department Head's Approval Finance Director's. Approval County Manager's Approval  7-18-13, Date Date Date  Posted by Journal No. Date  716/20133:31 PM  BA2014-02- Special Children's Adoption Funds    North Carolina - Department of Health and Human Services  Notice of Electronic Funds Transfer  ATTN: County: Run Date: Period:  County Finance Officer County DSS Director STANLY 06/14/2013 June, 2013  Deposits TO County Account FROM. DSS  Earliest date ofp payment: TNF  06/19/2013 $19,200.00  Adoption Promotion Fund  County. Payment Total:  $19,200.00  An Equal Opporunty/Afimatye Action Employer    Stanly County Board of Commissioners  Meeting Date: August 12,2013  Presenter:  STANIN COUNIY  Chad Coble  50  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *T PCis equipped with' Windows XP and Microsoft Office) XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify youl have need to use the Document Camera and zoom into: a particular area, ifp possible please attachac copy of the document with the: areai indicated  Please Provide a Brief Description of your Presentations: format:_ that you need to zoom into. AI laser lighti is available to pinpoint your: area ofp projection. *** You can bring ina al laptop that will allow video out tol be connected: at thel lectern- - set display to 60Mhz.  for County Employces.  ITEMTOI BE CONSIDERED  The IT department has several surplus hardware items that need to be approved for public auction. All items to be auctioned are itemized on the attached sheet by serial#. Notice of the auction will be posted on our website 10 days prior to the auction as required by North Carolina  general statutes.  Approve the auction of surplus equipment.  Signature: Date: 08/05/2013  Dept. IT Attachments:  yes Certification of Action Certified tol be a true copy of the action taken by the Stanly County Board of Commissioners on  No x  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    COMPUTERS 2UA0250MZ8 MJFTND6 2UA0250MZC MJFTND7 MJFTND9 3894252-0001 FZGVVD1 3640756-0001 2UA842161Q 2UA8190588 2UA842160H CND6170DWZ 2UA8190S8L 2UA8190586 31HVVD1 D3DFJH1 J1HXQD1 2UA8190S8S 3434645-0001 00142910-L5800 2UA8421627 3794137-0001 GYGVVD1 2UA9450T69 2UA842161S 859V881 20A8421616 2UA8190S8R 68ZW1B1 2UA924134R 5QRM7G1 2PRM7G1 1PRM7G1 4PRM7G1 3QRM7G1 JPOHXG1 H2NY1B1 3817406-0001 3817405-0001 3896039-0001 3896038-0001 CND6170FCP B59V881 VC9XL  SERVERS 24K3CG1 KP-MCWA5 $4021MT27B15694 C82500A11130281 6WDYNJ1 C6PFVH1 8LMQ1K1  MISC  50858305 26066    71HVVD1 2UA84215JQ DNO3M81    5D  STANLY COUNTY ASSISTANCE POLICY For the 2013 Cycle of the Urgent Repair Program  What is the Urgent Repair Program? Stanly County has received funding from the North Carolina Housing Finance Agency ("NCHFA") in the amount of $75,000 under the 2013 cycle oft the Urgent Repair Program ("URP13"). This program provides funds to - 1)alleviate housing conditions which pose an imminent threat to the life or safety of very low-income homeowners defined on page two with special needs; and 2) to provide accessibility modifications and other repairs necessary to prevent the imminent displacement of very low-income homeowners defined on page two with special accessibility needs, such as frail elderly and persons with disabilities. According to the URP13 Program Guidelines we may spend between $1 and $6,000 of URP13 funds depending upon need - for each household served. The number of households that will be served will depend upon the amount of funds spent on each unit. However, a minimum of 14 households will be assisted under URP13 for homes within Stanly  County.  The Urgent Repair Program objectives are:  1) To assist very low-income homeowners with special needs (elderly > 62 years of age, handicapped or disabled, single parent, large households (five or more), or households with children who have elevated blood lead levels (betweenlOpg/d and 20ug/d!), in all areas oft the state; 2) To serve households with urgent repair needs which cannot be met through other state- or federally-funded housing assistance programs; and, 3) To enable frail elderly homeowners, and others with physical disabilities, to remain in their homes by providing essential accessibility  modifications.  This URP13 Assistance Policy describes: 1) who is eligible to apply for assistance, 2) how applications for assistance will be prioritized, 3) the form of assistance, and 4) how the repair/modification process will be managed. The County has designed this URP13 project to be fair, open and consistent with the County's approved application for funding The funds are provided by NCHFA and come from the North Carolina Housing Trust Who is eligible to apply? There are four major requirements to be eligible for  and with NCHFA's URP Program Guidelines.  Fund.  URP13 assistance.  First, the homeowner's household income must not exceed 50% of the area median income for the household size (See URPI3 Income Limits for Slanly  Counly belonr)    Secondly, the applicant must own and occupy the house and it must be located Third, the household must qualify as having a special need (e.g. the head of the household must be at least 62 years old, handicapped, disabled, or a single parent with a dependent living at home. Or, the household must have five or more permanent residents, a child below the age of six with an elevated blood lead level of between 10ug/dl and 20ug/dl, or a family member other than the head of the Fourth, the house must have urgent repair needs that cannot be met through other Duplexes and tri-plexes and the like are not eligible for assistance with this  within the County limits of Stanly County  household that is either 62 years old or has a disability. state or ederally-funded housing assistance programs.  program.  URP13 Income Limits for Stanly County  Number in Household: 2 3 4 5 6 7 8  30%0 ofMedian (very-low income) $12,950 $14,800 $16,650 $18,500 $20,000 $21,500 $22,950 $24,450  50%of Median (lowi income) $21,600 $24,650 $27,750 $30,800 $33,300 $35,750 $38,200 $40,700  Selection of Applicants. The County has devised the following priority system to rank eligible applicants, determine which of them will be selected for assistance and in what order. Under this system applicants will receive points for falling into certain categories of special need and income. The applications will be ranked according to which receive the most points. In the event that two or more applications receive the same points, priority will be determined based on the order in which the applications were received. However, URP13 Program Guidelines require that at least 50% of the applicants served must have household incomes at or below 30% of the County median income limits for the household size. (see URP13 Income Limits for Stanly County above).  Priority Ranking System for Stanly County's 2013 Urgent Repair Program  Special Needs (for definitions, see below) Elderly Head of Household (62 or older) Disabled Head ofHousehold  Points 6 5  2    Single-Parent Household (with one or more children in home) Disabled or Elderly Household Member (not headofhousehold Large Family (5 or more permanent residents) Elevated Blood Lead Level Child Income (See Income Table above) Less than 30% of County Median Income 30% to 50% ofCounty Median Income  4 3 2 Points 6 3  **NOTE** Ifthe household has more than one special need then that applicant will receive the allotted points for all applicable categories (e.g. Ifa household has an elderly head of household who is also disabled and has more than 5 permanent residents, that The reason for rating applications is to ensure that all recipients of assistance are selected by a fair and open process. Also, all recipients of assistance will be chosen without regard to race, creed, sex, color, religion, familial status, or national origin. Definitions regarding Special Needs' populations under URP13 are:  applicant would receive 13 priority points.)  Elderly: An individual aged 62 or older. ori ist regarded as having such impairment. with one or more dependent children.  Disabled: A person who has a physical, mental or developmental disability that greatly limits one or more major life activities, has a record of such impairment, Single-Parent Household: A household in which one and only one adult resides Disabled or elderly household member (not head of household): A household that has a household member - that is not the head of the household - who is either Large Family: A large family household is composed of five or more individuals, Elevated blood lead level child: A child below the age of six that has been tested and determined to have an elevated blood lead level between 10ug/di and Head ofHousehold: The person or persons who own(s) the house. Household Member: Any individual who is an occupant (defined below) of the unit to be rehabilitated shall be considered a "household member" (the number of household members will be used to determine household size and all household members 18 years old or older are subject to income verification. Occupant: An occupant is defined as an immediate family member (mother, father, spouse, son/daughter of the head of the household, regardless of then time ofoccupancy); or non-immediate family member who has resided in the dwelling at least 3 months prior to the submission oft the family's application.  elderly or disabled according to the definitions above. where at least four are immediate family members.  20ug/dl.  3    Form of assistance under URP13? Stanly County through the North Carolina Housing Finance Agency - will provide assistance to homeowners, whose homes are selected for repair/modification in the form of a loan. Homeowners will receive an unsecured deferred, interest-free loan, forgiven at a rate of $1,000 per year, until the What is the amount of the loan? The amount of the loan will vary from one applicant to another and will depend on the scope of work necessary to address the identified imminent threats to life and/or safety - and that will be determined by the County's rehabilitation specialist and ultimately the bids received from the contractors that will do the work. There is no minimum limit of assistance, but the URP13 Program Guidelines What kinds of work will be done? Each house selected for assistance will be repaired/modified to, 1) address imminent threats to the life and/or safety of the occupants of the dwelling unit, or 2) to make required accessibility modifications. Inall cases these repairs/modifications will be determined by the County's rehabilitation All repairs completed under URP13 will meet all applicable NC Residential Building Please note that the Urgent Repair Program cannot address all the deficiencies with any house. The program is designed and limited to addressing only those most What about Lead-Based Paint? If your house was built before 1978, there isa good possibility that your house has lead-based paint. Lead is an extreme health hazard for children under 6 years old. If there is a child with an elevated blood lead level between 10ug/dl and 20ug/dl occupying your residence, URP13 funds can assist to eliminate minor hazards such as removing lead containing mini-blinds or replacing doors or windows that have a high concentration of lead-based paint. Since the costs of lead hazard reduction and/or lead-based paint abatement can easily exceed the program maximum cost per unit of $5,400; it is highly unlikely that URP13 funds will be sufficient in addressing all the needs of a unit with an at-risk child. For that reason, the County's Project Administrator for URP13 will refer any unit whose lead-hazard reduction costs exceed the Program maximum of $5,400/unit, to a local comprehensive Who will do the work on the homes? The County is obligated under URP13 to ensure that quality work is done at reasonable prices and that all work is contracted through a fair, open and competitive process. To meet these very difficult requirements. the County will invite bids only from contractors who are part of an "approved  principal balance is reduced to zero.  limit the amount of assistance per unit to $6,000.  specialist and disclosed to the homeowner prior to beginning the work.  Codes.  immediate or urgent needs.  housing rehabilitation project or to the local health department.  contractor'st registry."  4    To be on this registry, contractors must (1) fill out an application form, listing several references and recent jobs completed, and (2) receive the "conditional approval" of the County. Once a contractor who has been conditionally approved has successfully completed one job for the County, his or her status is upgraded to "regular approval" meaning that they will be allowed to bid on a regular rotation as long as they remain in good standing. All contractors are required to present proof ofliability insurance and, if required, workers compensation insurance. (Homeowners who know quality rehabilitation contractors that are not on the County's approved contractor registry are A minimum of three approved contractors will be invited to bid on each job (unless the repair is ofan urgent nature and cannot be delayed, then the first available contractor that can successfully and expediently make the repair will be used). When bids are received the lowest responsive and responsible bidder will be selected for the contract. "Responsive and responsible" means the contractor, 1) that returned an eligible bid by the pre-designated bid due date, 2) who is deemed able to complete the work in a timely manner, and 3) whose bid is within 15% (in either direction) of then County's cost What are the steps in the process, from application to completion? Now that you have the information about how to qualify for Stanly County's 2013 Urgent Repair Program, what work can be done and, who will do it? The following is a list of 1. Completing an Application Form: Homeowners who wish to apply for assistance must do sO by September 15, 2013. Apply by contacting the Stanly County Manager's Office at (704) 986-3600. Proof of ownership and income is required at the time of application. Applicants must provide the Social Security numbers of all residents of the home, names and mailing addresses of employers, and income sources for all residents over 18 years of age. Ifyou have applied for housing assistance through the County in the past, a new application is required, 2. Preliminary Inspection: The County's Rehabilitation Specialist will visit the homes of potential recipients to determine the need and feasibility of the home for 3. Screening of applications: Applications will be rated and ranked by the County based on need factors and the feasibility of the house for rehabilitation. The households to be offered assistance will be selected by December 30, 2013. Household income will be verified for program purposes only; all income information required by HUD and NCHFA will be kept confidential. If income verification is not received from an employer of any member of the applicant household over 18 years old by December 30, 2013, that household will be ineligible for assistance. From this review, the fourteen (14) most qualified 4. Applicant Interviews: Approved applicants will be provided detailed information on assistance. lead hazards, program rehabilitation standards.  welcome to invite them to apply.)  estimate.  the major steps in the process:  as different programs have different application requirements.  rehabilitation.  applicants will be selected. along with five alternates.  5    contracting procedures, the rehabilitation process, the loan documents and conditions. Applicants will be given five (5) days in which to accept or decline URP13 assistance. Applicants are ençouraged to consult with family members and their legal advisors in order to determine the best course ofa action for them. 5. Work Write-up: The County's Rehabilitation Specialist will visit the home again for a more thorough inspection. All parts of the home must be made accessible for inspection, including the attic and crawlspace. The owner should report any known problems such as electrical short circuits, blinking lights, roof leaks, etc. The Rehabilitation Specialist will prepare a complete and detailed work specification (known as the "work write-up"). The final cost estimate will also be prepared by the Rehabilitation Specialist and held in confidence until 6. Formal agreement: After approval of the work write-up, the homeowner will sign a formal agreement that will explain and govern the rehabilitation process. This agreement will define the roles of the parties involved throughout the 7. Bidding: The work write-up and bid documents will be mailed to three to five contractors from the Approved Contractors Registry who will be given two to three weeks in which to inspect the property and prepare bid proposals. The names of the invited contractors will be supplied to the homeowner. The homeowner may request that a contractor of his/her choosing be sent a bid package. However, that contractor will be required to present evidence of proper liability insurance and, if necessary, Worker's Compensation insurance prior to submitting a formal bid. Each contractor will need access to all parts oft the house in order to prepare a bid. A bid opening will be conducted at the County Offices at a specified date and time, which all bidders and the homeowner are invited to 8. Contractor selection: Within 24 hours of the bid opening after review of bid breakdown and timing factors, the Program Administrator will select the winning bidder. All bidders and the homeowners will be notified of(1) the selection, (2) the amount, (3) the amount of the County's cost estimate, and (4) ifother than the lowest bidder is selected, of the specific reason(s) for the selection. The homeowner may decline the selection of the Program Administrator and choose any eligible bid from any eligible contractor toj perform the work. However, ift the bid/contractor that is chosen is not the lowest responsive and responsible bidder, the homeowner will be required to pay the difference in the cost prior to the beginning of the work. Failure to pay the required amount within one month of the bid opening will render the homeowneri ineligible for program assistance. 9. Execution of loan and contract: The loan and contract documents will be executed after the contractor has been chosen. These documents will bind all parties and make the project official. The Rehabilitation contract will be between the contractor and the homeowner, with the County signing as an interested third 10. Pre-construction conference: A pre-construction conference will be held at the home. At this time. the homeowner, contractor and program representative will discuss the details of the work to be done. Starting and ending dates will be  bidding is completed.  rehabilitation process.  attend.  party. The loan will be between the owner and Stanly County.  6    agreed upon, along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home (such as old cabinets, old appliances, etc.) Within 24 hours of the pre-construction conference, the County will issue a "proceed order" formally instructing the 11. Construction: The contractor will be responsible for obtaining al building permit for the project before beginning work. The permit must be posted at the house during the entire period of construction. Program staff will closely monitor the contractor during the construction period to make sure that the work is being done according to the work write-up (which is made a part oft the rehabilitation contract by reference) and in a timely fashion. Stanly County Building Inspectors will inspect new work for compliance with the State Building Code. The homeowner will be responsible for working with the contractor toward protecting personal 12. Change orders: All change orders to the scope ofwork must be approved by the all parties of the contract and at least two representatives of Stanly County, and reduced to writing as a contract amendment ("change order"). If the changes require an adjustment in the loan amount, a loan modification stating these changes in the contract amount must be completed by Stanly County, and 13. Payment: The contractor is entitled to request one payment at the completion of the contracted work. When a payment is requested, the Rehabilitation Specialist will inspect the work within three days. Ifall items are deemed 100% complete a payment will be made issued for the entire contract amount within one week of the inspection. IMPORTANT: The homeowner will not be responsible for making payments to the contractor during the repair/modfication process. 14. Post-construction conference: Following construction the contractor and the Rehabilitation Specialist will meet with the homeowner. At this meeting the contractor will hand over all owner's manuals and warranties on equipment. The contractor and Rehabilitation Specialist will go over operating and general maintenance of the home with the homeowner. The homeowner will have the 15. Closeout: When the contractor declares the work complete, program staff will thoroughly inspect the work. If deficiencies are observed, the contractor will be required to correct them. When the Rehabilitation Specialist and the hnomeowner are satisfied that the contract has been fulfilled, each will sign off and, after receipt of the contractor's invoice, the final payment will be ordered. The contractor will submit all lien releases prior to the release of the final payment. All material and workmanship will be guaranteed for a one-year period after the 16. The warranty period: Iti is extremely important that any problems with the work that was performed be reported to the Rehabilitation Specialist as soon as possible. All bona fide defects in materials and workmanship reported within one year of completion of construction will be corrected at no charge to the  contractor to commence by the agreed-upon date.  property by clearing work areas as much as possible.  executed by the owner.  opportunity ask any final questions about work.  date of project completion.  homeowner.  7    What are the key dates? Ifafter reading this document you feel that you qualify for this program and wish to apply, please keep the following dates in mind:  Applications available to the public starting August 30, 2013. Applications must be turned in at Stanly County Administration by 5:00 pm Loans made to selected households by December 30, 2013. Allr repair/modification work must be under contract by June 30, 2014. Allr repair/modification work must be completed by November 30, 2014.  September 15, 2013.  How do I request an application? Just contact:  Stanly County Administration 1000 North First Street Suite 10 Albemarle, NC: 28001 (704)986-3600  Carolina Governmental Services Project Administrator 1580 Yadkin College Road Lexington, NC 27295 (336)787-4932 (336)787-4028  Or pick up an application at the Stanly County Manager's Office.  Ist there a procedure for dealing with complaints, disputes and appeals? Although the application process and repair/modification guidelines are meant to be as fair as possible, Stanly County realizes that there is still a chance that some applicants or participants may feel that they are not treated fairly. The following procedures are  designed toj provide an avenue for resolution ofcomplaints and appeals.  During the application process:  1. Ifan applicant feels that his or her application was not fairly reviewed or rated and would like to appeal the decision made about it, he or she should contact the Housing Counselor/Project Administrator within five days of the initial decision and voice their concern. If the applicant remains dissatisfied with the decision, the detailed complaint must be put into A written appeal by the applicant must be made within 101 business days of Stanly County will respond in writing to any complaints or appeals within  writing.  2. 3.  the initial decision on an application. 101 business days ofreceiving written complaints.  8    During the rehabilitation process:  1. Ifthe homeowner feels that construction is not being completed according to the contract, he/she must inform the contractor and the Rehabilitation The Rehabilitation Specialist will inspect the work in question. Ifhe finds that the work is not being completed according to the contract, the Rehabilitation Specialist will review the contract with the contractor and If problems persist, a mediation conference between the homeowner and the contractor may be convened by the Rehabilitation Specialist and Should the mediation conference fail to resolve the dispute, the Project 5. If the Rehabilitation Specialist finds that the work is being completed according to the contract, the complaint will be noted and the Rehabilitation Specialist and the homeowner will discuss the concerns and  Specialist.  2.  ask the contractor to remedy the problem. facilitated by the Project Administrator. Administrator will render a written final decision.  3. 4.  the reason for the Rehabilitation Specialist'sdecision.  IMPORTANT NOTE: Do not hesitate to contact the Rehabilitation Specialist at any time during the process, but please keep in mind that the work involved WILL CAUSE SOME INCONVENIENCE AT TIMES DURING THE REPAIR/MODIFICATION. kepar/modification work in general can be quite stressful. We ask that all recipients of Finally, if the Homeowner is not satisfied with the decisions oft the Project Administrator  assistance be patient with the workers and any delays that may occur.  or other local Project staff, he/she may call or write: North Carolina Housing Finance Agency  3508 Bush Street Raleigh, NC 27609  clo Mr. Michael Handley, Senior Housing Rehabilitation Officer/Case Manager The North Carolina Housing Finance Agency telephone number is: (919)877-5700. Will the personal information provided remain confidential? Yes. AlI information in applicant files will remain confidential. Access to the information will be provided only to County employees directly involved in the Project, the North Carolina What about conflicts of interest? No officer. employee or other public official of the County. member of the County Board ofCommissioner. or entity contracting with the County. who exercises any functions or responsibilities with respect to the URP13 shall have any interest. direct or indirect. in any contract or subcontract for work to be  Housing Finance Agency and auditors.  9    performed with project funding, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Relatives of the County employees, Board of Commissioner members and others closely identified with the County may be approved for rehabilitation assistance only upon public disclosure before the Board of Commissioners and written permission from NCHFA. What about favoritism? All activities under the URP13, including rating and ranking applications, inviting bids, selecting contractors and resolving disputes, will be conducted in a fair, open and non-discriminatory manner, entirely without regard to race, Will the program be advertised? Yes. The program will be advertised County- wide by newspaper advertisement. Referrals are also encouraged from social service agencies, health care providers and county agencies. Also, flyers advertising the program will be available at the County Administration Building, and will be provided to churches Referrals and Client Relations? The County will screen potential client on their housing needs. The County will accept referrals from Stanly County service providers: Therefore, most applicants will have already been screened for their other social and  creed, sex, color, national origin, familial status, or religion.  within the County for distribution to their congregations.  physical needs.  Each oft the following Agencies will be notified oft this Project: Stanly County Department of Social Services Stanly County Health Department Stanly County Council on Aging Local Municipalities within the County Weatherization Program Meals on Wheels Transportation Systems Veteran's Administration USDA Rural Development Habitat for Humanity Independent Living Cancer Services American Red Cross Medical Ministries Family Services Legal Aido ofNC Salvation Army  Senior Centers  10    In the event that a client has not already been made aware of other potential benefits that he/she may be eligible to receive the Project's Client Counselor will make verbal referrals as needed and provided printed materials to clients detailing available services. Who can I contact about this program? Any questions regarding any part of  this application or program should be addressed to: Stanly County Urgent Repair Program Administrator clo Hobbs, Upchurch & Associates Michael S. Walser 1580 Yadkin College Road Lexington, NC 27295 (336)787-4932 1-800-614-6831  This Assistance Policy is adopted this  day of  2013  Chairman oft the Board of Commissioners  Stanly County Clerk to the Board  11    STANLY COUNTY PROCUREMENT POLICY FOR URGENT REPAIR PROGRAM  In the procurement of supplies, equipment or services in Stanly County Program the following  policies shall apply:  1)  Small purchase procedures. Theses are relatively simple andi informal procurement methods that are sound and appropriate for a procurement of services, supplies, or other property, costingi int the aggregate not more that $25,000. Under this] procurement method price or rate quotations shall be obtained from an adequate numberofqualified sources. Office supplies  and equipment may be secured by this method.  2) Inc competitive sealed bids (formal advertising) sealed bids shall be publicly solicited and a firm, fixed, price contract shall be awarded to the responsible! bidderwhose bid, conforming with all ofthe material terms and conditions ofthei invitation for bids, isl lowestinp price. The housing rehabilitation program shall be awarded by utilizing this procedure.  3) Inc competitive negotiations proposals shall be requested from a number ofs sources and the Request for Proposals shall be publicized. All aspects oftl the competitive negotiations shall be carried outi in conformance with 24CFR Part 85. Undert this method: special consideration shall be given to experience, technical abilities, and familiarity with the services to be provided. Price shall not be the sole consideration for award ofcontract.  On all procurement efforts shall be made to solicit bids from qualified small, female, and minority In all cases procurement under this Policy must conform to the requirements for procurement set An adequate record of procurement must be maintained to insure that these policies and the  business firms.  forth in 24 CFR Part 85.  requirements of24 CFR Part 85 have been followed in their entirety.  ADOPTED this the day of  2013 by the Stanly County Board of Commissioners.  Chairman, Board ofCommissioners  Clerk to the Board    Stanly County Board of Commissioners  5E Yes  Meeting Date: 08/12/2013 Presenter: Chad  STANIN COUNY  Coble  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and! Network ** Ifyou! have need tou use thel Document Camera and: zoom into: a particular area, ifp possible please attachac copy oft the document with the: areai indicated  Please Provide al Brief Description ofy your Presentations format:_ that you need toz zoom into. A laser lighti is available to pinpoint your area of projection. *** You can bringi ins a laptopt that will allow video out to be connected at the lectern- set display to 60Mhz.  for County Employees.  connectivity  ITEMI TOBECONSIDERED  Our current IT security policy only allows Blackberry devices to sync information with our messagingealendaring system. We now have the ability to support a multitude of devices and need  toamend the policy to allow the new device types.  Approve amended IT security policy.  ht  Signature: Date: 08/07/2013  Dept. Information Technology Attachments:  Yes X Certification of Action Certified to bea at true copy of the action taken by the Stanly County Board ofC Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    COUNTY OF STANLY  INFORMATION SECURITY POLICY  The County' 's information technology is considered a resource, available to County employees to conduct and facilitate their work. Itis to be used at all times in a lawful and ethical manner. Itis not to be used for personal profit, illegal purposes, personal advertisement or solicitation. This policy is to establish general guidelines to assist users in daily operation of computer equipment. These standards apply to all employees. Employees should take every precaution in securing county information. An employee who violates any provision oft this policy will be subject to Section 7.10 oft the Stanly County Personnel Resolution (Disciplinary Action, Suspension and Dismissal). All users must read and acknowledge acceptance to these policies prior to use oft the This policy was approved by the Stanly County Board of Commissioners on December 3, 2007. Recommended amendments shall be reported to the Board of County Commissioners for their  County's information technology resources.  approval.  Securing Software, Peripherals and Other Equipment  Logon and Logoff from your Computer: All computer users shall have a unique user ID and a password known only to them to log on to and/or access their information resources. Users must adhere to strong passwords and manage them appropriately to minimize the opportunity for others to learn their passwords. IT will set criteria for user passwords on the county network to limit the number of consecutive unsuccessful log-on attempts and shall disable the account Mobile Computing and Storage Devices: Security measures must be in place for users who require mobile computing and storage devices to perform their job assignments. Mobile computing and storage devices include, but are. not limited to: laptop/tablet computers, personal digital assistants (PDAs), smart phones, plug-ins, universal serial bus (USB) port devices, compact discs (CDs), digital versatile discs (DVDs), flash drives, modems, wireless devices and any other existing or future mobile computing or storage device. Users must sign Employee Mobile Computer User Agreement' for use of portable computers including PDA. Portable computing devices and portable electronic storage media that contain confidential, personal, or sensitive information must use encryption and/or equally strong measures to protect the sensitive data while it is being stored. IT will recommend acceptable encryption software for These devices are especially susceptible to loss, theft, hacking, and the distribution ofr malicious software because they are easily portable and can be used anywhere. Users are responsible to physically secure devices against theft when left in cars or other forms of transport, hotel rooms, conference centers and meeting places. Employees are to immediately report lost or stolen  which can only be reactivated by a system administrator.  county use.    mobile computing and/or storage devices to the appropriate department manager and the IT Laptop computers are to be checked-in to the ITI Department on a scheduled basis to verify the device is free ofunauthorized software, viruses, or any other malicious code. Mobile computing devices must be checked-in to the IT Department for review prior to reissue to another employee. The county computer system is a closed network and no outside/personal computing or storage devices may connect to this network without the consent ofthel IT Department. Only authorized employees may use removable media to transfer information and must obtain permission prior to Smartphones have become a critical tool for certain job positions. The style, form factor, software, sync technology, etc. oft these devices is constantly changing. Users who are approved fors smartphone use are required to contact the IT department prior to purchase to ensure the device will be compatible with our current enterprise mesaging/calendaring system. Users acknowledge that if device is lost or stolen County has right to remotely wipe all data from device. Users must clearly demonstrate that a smart phone is critical to their job function, and must be approved by the department head prior to connecting the device to our system. Accessing County Network Remotely: The County may permit authorized users to remotely connect to necessary systems and networks for the purpose of conducting county-related business only. Only County owned and managed equipment may be used to access our network and systems remotely. Users must clearly demonstrate that remote access is critical toj perform their job duties and must be approved in writing by the department head and provided to the IT Taking Equipment off the Premises: County personnel must have approval from county management before they remove information technology equipment from county facilities. Personnel removing equipment shall be responsible for the security oft the equipment at all times. Departments shall establish procedures for the removal and return of county equipment. Where appropriate, logging procedures shall be established to track the removal (sign-om)ofeqguipment Equipment Relocation: No one may move any equipment nor alter any connection maintained by the IT Department without the prior knowledge and approval ofthe IT Department. The Exception: A laptop issued by the County to an authorized user may access the network at locations made available for that purpose. A personal printer, connected directly to a computer, orai fax machine directly connected to aj phone line, may be moved without authorization from Disposing of Obsolete Equipment: Departments are responsible to protect data confidentiality and integrity through proper disposal of obsolete equipment. All information technology equipment must be turned in to the ITI Department for certifying that data has been properly Using Lockable Storage and Fire-Protected Cabinets: Departments shall store valuable equipment and confidential information securely. Where appropriate, departments shall use fire-  Department.  connecting any device to the county network.  Department prior to the user setup.  from and return (sign-in) of equipment to the county.  request should be documented through the ITI Help Desk.  ITI Department.  removed from the device before it is transferred, surplus or disposed.  2