STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA NOVEMBER 17, 2014 7:00 P.M.  CALLTO ORDER & WELCOME = CHAIRMAN DENNIS INVOCATION - VICE CHAIRMAN DUNEVANT APPROVAL/ADIUSTMENTSTO1 THE AGENDA  PLEDGE OF ALLEGIANCE  SCHEDULED AGENDA ITEMS  1. SENIOR SERVICES - PUBLIC TRANSPORTATION SECTION 5310 PROGRAM  APPLIÇATION FOR FY 2015-16 A. Hold the public hearing  Presenter: Becky Weemhoff, Senior Services Director  B. Request approval of the resolution to apply for and receive FY 2015-16 Enhanced Mobility of Seniors & Individuals with Disabilities Program  2. UTILITIES-COTTONVILLE ROAD NCI DOT WATERLINE RELOCATION PROJECT  Presenter: Donna Davis, Utilities Director  3. RESOLUTION OF SUPPORT FOR CCOG'S APPLICATION FOR THE SECTION 5310  PROGRAM APPLICATION FOR FY2015-16 Presenter: Andy Lucas, County Manager A. Hold the public hearing  B. Request approval of the resolution to apply for and receive these funds  which will be administered by CCOG  4. DUKE ENERGY'S EASEMENT REQUEST TO GAIN ACCESS TO THE NORWOOD  EMERGENCY RADIO TOWER SITE Presenter: Andy Lucas, County Manager    5. CONSENT AGENDA  A. Minutes- Regular meeting of November 3, 2014  B. Finance - Request approval of the attached vehicle tax refunds  PUBLIC COMMENT  GENERAL COMMENTS & ANNOUNCEMENTS  ADJOURN  The Board's reorganizational meeting will be held on Monday, December 1,  2014 at 7:00 p.m.    Stanly County Board of Commissioners  Meeting Date: November 17, 2014 Presenter: Becky Weemhoff  STANIN CNY  XI  Consent Agenda Regular Agenda  Presentation Equipment: RI Lectern PC* Lectern VCR Lectern DVD D Document Camera** Laptop*** *PCis equipped with Windows! XPa andI Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity **I Ify youl have need tou uset thel Document Camera and zoomi into particular area, if possible please attach a copy oft the document with the areai indicated  Please. Provide al Brief Description of your Presentations format: that you need toz zoomi into. Al laser lighti is available top pinpoint your area ofp projection. *** You can bring ina a laptopt that will: allow video out to bec connected at thel lectern- set display to 60Mhz.  for County Employees.  ITEMTO) BE CONSIDERED  Senior Services Department is applying for a 5310 grant for FY 2015-16. This grant will be used for transportation services for adults 65 years of age and older. It will be used to restore transportation services that were cut over the past two years due to budget cuts, help reinstate services that are not currently being provided and will add services to the underserved areas of the county. We are requesting $60,000 in this grant application. This grant does require a 10% match but our Home and Community Block Grant funds can be used for this match. Therefore,  no county money is needed.  Ap public hearing is required for this grant application.  Approval of resolution to apply for and receive FY 2015-16 5310 Enhanced Mobility of Seniors  and Individuals with Disabilities Program for Senior Services Department.  Signature: Date:   Dept. Senoir Services Attachments:  yes X Certification of Action Certified to beat true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  John] L. Roberts, Clerk tot the Board  Date    PUBLICTRANSPORTATIONS3I0 PROGRAMRESOLUTION  WHEREAS, Article 2B of Chapter 136 oft thel North Carolina General Status and the Governor ofl North Carolina have designated the North Carolina Department of" Transportation (NCDOT) as the agency responsible for administering federal WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration: and receives funds from the North Carolina General Assembly to provide WHEREAS, the purpose of the Section 5310 program is to enhance mobility fors seniors andi individuals with disabilities throughout the country, by removing barriers to transportation services and expanding thet transportation mobility options available. Toward this goal, FTA provides financial assistance for transportation serviçes planned, designed, and carried out WHEREAS, NCDOTI has been designated as the State agency with principle authority and responsibility for administering statutes, regulations, executive orders, and all small administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well ast the provisions of Section 1001 ofTitle 18, U.S.C. thet necessary assurançes: and certifications and be empowered to enter into an agreement with thel NCDOT toj provide correct copy ofane excerpt from ther minutes ofa meeting of the (Name of Applicant's Governing Board).  ands state public transportation funds; and  assistançe for publiç transportation projects; and  to meet the special transportation needs ofs seniors and individuals with disabilities in all area.  the Section 53101 Program for small urbanized and rural areas; and  WHEREAS, (Legal Name of Applicant).  hereby assures and certifies that it will comply with the federal and state  NOW,T THEREFORE, be it resolved thatt the (Authorized Offiçial's Title)*  of(Name of Applicant's Governing  Body).  isl hereby authorized to submit a grant for federal and state funding, provide ther required local match, make  public transportation services. I(Certifying Official's Name)*  (Certifying Official's' Title).  dol hereby certify that the above ist true and  duly held  on the,  day of.  Signature of Certifying Official Seal Subscribed: and sworn tor me (date). Notary Public Signature_ Printed Name and Address My commission expires (date).  Date  *Note that the authorized official, certifying official, and notary public should be threes separate individuals.  Affix Notary Seal Here    Stanly County Board of Commissioners  STANIN Meeting Date: November 17,2014  Presenter: Donna Davis  Z  CouvTy  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you! have need to use the Document Camera and: zoom intos aj particular: area, ifp possible please attachac copy oft the document with the areai indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoomi into. AI laser lighti is available top pinpoint your area of projection. *** You can bringi ina al laptop that will allow video out to! be connected at thel lectern- set display to 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  Stanly County Utilities  Stanly County has been notified by North Carolina Department of Transportation (NC DOT) that a waterline located alongside Cottonville Road must be relocated as result of the replacement ofa NC DOT bridge over Hardy Creek and on Cottonville Road. The cost of relocating the water line will be funded by Attached for approval is a project ordinance to create fund 659 and budget amendment # 2015-17 for the  the NC DOT and reimbursed to Stanly County Utilties.  project.  1) Approve project ordinance and corresponding budget amendment.  Signature:  Dept. Utilities Attachments:  Date: November 5,2014  yes Certification of Action Certified to be: a true copy oft the action taken the Stanly County Board of Commissioners on  X  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by  Budget Amendment Necessary X  Tyler Brummitt, Clerk to the Board  Date    Stanly County Utilities Project Ordinance  Cottonville Road NC DOT Waterline Relocation Project  BEI IT ORDAINED, by the Stanly County Board of Commissioners that, pursuant to Section 13.2of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby SECTION: 1: The project authorized is the construction of water infrastructure to serve the Stanly County Utilities water system to be financed by funds reimbursed by thel North Carolina Department of SECTION2: The officers and employees of Stanly County Utilities are hereby authorized to proceed  adopted:  transportation.  with the capital project within the terms oft the budget contained herein. SECTION3: The following amounts are appropriated for the project:  Professional Services Land Construction  $ 14,444 $ 1,000 53.690 69,134  Section 4:  The following revenues are anticipated to be available to complete thej project:  NCI DOT Reimbursement  69.134 69,134  SECTION5: The Finance Director is hereby directed to maintain within the capital project fund sufficient detailed accounting records to satisfy the requirements of the reimbursing agency ands state and SECTION6: Funds may be advanced: from the Utilities general fund for thej purpose of making payments as due. Reimbursement requests should be made to the appropriate reimbursing agency in an SEECTION7: The Finance Director is hereby directed to report on a quarterly basis on the financial status of each project element in Section 3, and on the total grant revenues: received or claimed. SECTION: 8: The finance officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this board. SECTION9: Copies of this capital project ordinance shall be filed with the Clerk to thel Board of Directors and the: finance officer for future direction in carrying out this project.  local regulations.  orderly and timely manner.  Adopted this 17th day of_ November 2014.  Chairman, Stanly County Board ofCommissioners  Tyler Brumitt, Clerk    Revised 07/07/2003  AMENDMENT NO: 2015-17  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that the following amendment be made To create Cottonville Rd. NC DOT Waterline Relocation Fund 659, the expenditures are to be changed as follows:  tot the annual budget ordinance for thet fiscal year ending June 30, 2015:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $  FUND/DEPART ACCOUNT NUMBER 659.7120 659.7120 659.7120  ACCOUNT DESCRIPTION  AS  NUMBER 190.000 Professional Services 570.000 Land 580.000 Construction  $ 14,444 $ 14,444 1,000 53,690  1,000 53,690  TOTALS  $  $ 69,134 $ 69,134  This budget amendment is justified as follows: This will result in ar net increase  To create Cottonville Road NC DOT Waterline Relocation Project Fund 659.  $ 69,134 in expenditures and other financial use tot the County's annual  budget. Top provide the additional revenue for the above, the following revenues will bei increased. These revenues have already been received or are verified they willl be received int this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 659.3710  ACCOUNT DESCRIPTION  AS  NUMBER  330.93 NC DOT Reimbursement $  $ 69,134 $ 69,134 $ 69,134 $ 69,134  TOTALS  $  SECTION:2. Copies oft this amendment shall be furnished to the Clerk of the Board of Commissioners,  Budget Officer, and tot the Finance Director.  Adopted this_  day of  20_  Verified by the Clerk oft the) Board TaZ LE  1-6-14 Date 1-6-14 Date Date  Apprayal  Posted by Journal No. Date  County Manager's Approval  11/6/2014 10:22AM  BA2015-17    Stanly County Utilities Project Ordinance  Cottonville Road NC DOT Waterline Relocation Project  BEI ITC ORDAINED, by the Stanly County Board of Commissioners that, pursuant to Section 13.2 of Chapter 159 ofthe General Statutes ofNorth Carolina, the following capital project ordinance is hereby SECTION 1: The project authorized is the construction of water infrastructure to serve the Stanly County Utilities water system to be financed by funds reimbursed by the North Carolina Department of SECTION2: The officers and employees of Stanly County Utilities are hereby authorized toj proceed  adopted:  transportation,  with the capital project within the terms ofthe budget contained herein. SECTION3: The following amounts are appropriated for the project:  Professional Services Land Construction  $ 14,444 $ 1,000 $ 53,690 $ 69,134  Section 4:  The following revenues are anticipated to be available to complete the project:  NC DOT Reimbursement  $ 69,134 $ 69,134  SECTION: 5: The Finance Director is hereby directed to maintain within the capital project fund sufficient detailed accounting records to satisfy the requirements ofthe reimbursing agency and state and SECTION 6: Funds may be advançed from the Utilities general fund for the purpose ofr making payments as due. Reimbursement requests should be made to the appropriate reimbursing agency in an SEECTION 7: The Finance Director is hereby directed to report on a quarterly basis on the financial status of each project element in Section 3, and on the total grant revenues received or claimed. SECTION 8: The finance offiçer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this board. SECTION9: Copies of this capital project ordinance shall be filed with the Clerk to the Board of Directors and thei finance officer for future direction in carrying out this project.  local regulations.  orderly and timely manner.  Adopted this 17th day of November - 2014.  Chairman, Stanly County Board of Commissioners  Tyler Brumitt, Clerk    Stanly County Board of Commissioners  SIANIN Meeting Date: November 17,2014  Presenter: Andy Lucas  COUNTY  Consent Agenda Regular Agenda  Presentation Equipment: L Lectern PC* Lectern VCR L Lectern DVD Document Camera** Laptop*** *PCis equipped with Windows XP: and! Microsoft Office) XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need to use the Document Camera and zoom into: a particular area, ifp possible please attacha a copy oft the document with the: area indicated  Please Provide a Brief Description ofyour Presentations format: that you need toz zoom into. Al laser lighti is available top pinpoint your area ofp projection. *** You can bringi ina a laptop that willa allow video out to be connected: att the lectern set display to 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Resolution of Support for Centralina COG's Funding Proposal to the NCDOT's Section 5310 Grant for Enhanced Mobility of Seniors,  Individuals with Disabilities & Veterans  Please see the attached information and resolution for Board consideration related to Centralina  COG's request.  Hold the public hearing  Request Board approval oft the resolution to apply forand receive FY 2015-16 Section 5310  grant funds to be administered by Centralina COG.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to beat true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    11/3/2014  StanlyCounty, NCN Mail- Stanly CountyE Boardof Commissioners. Agendal Item- Matlymangemartmnyis  Stanly County  Tyler Brummitt torummitt@stanlycountync.gov>  Stanly County Board of Commissioners Agenda Item - Mobility management  and VTS 1m message  Michelle Nance MNance@rentrainaog To: brummit@stanlycountync.gov  Sat, Nov 1, 2014 at 2:21 PM  Tyler-  Please find attached a packet of information that we are requesting go onto the November 17 Board meeting agenda, as a consent item, with no presentation. We are asking the Commission to approve a resolution that supports Centralina's application to NCDOT for funding to provide mobility management services and a volunteer  transportation service to elderly residents, individuals with disabilities, and veterans.  Two years ago, the County Commission unanimously approved a similar resolution of support for a NCDOT funding. Additional background information can be found in the attached cover letter. Ift there is anything else that you need from me, please let me know. We are working towards a 11/21 deadline, sO getting a signed copy  oft the resolution by 11/20 would be great.  Michelle E. Nance, AICP Planning Director  Centralina Council of Governments 525 North Tryon Street, 12th Floor Charlotte, NC 28202 704-348-2709 mnance@centraina.aig  www.centralina.org: www.CompcOuruueog  CreativeSolutions GCOS Thriving Communities cardlcores. CCOG CONFERENCE 2014.THURSDAY, DECEMBER 11  Join Us!  htps/lmailgoogle.comimalni-2sleliskcaanwerplsearchrinbodh-ABe.A6H4digisim--1498c9746144191  1/2    11/3/2014  StanlyCounty, NCI Mail- SanyCoamyBoardatCommissioners Agendal Item- Mamymengemantamvis  Pursuant to NC General Statutes, Chapter 132, email correspondence to and from this address mayb be considered  public record under the NC Public Records Law and may! be disclosed to third parties.  Stanly County Board Package Nov 2014.pdf  8048K  htps./mailgoogle.commalnu-2si-lescteoweplsearchminbondi-14Be.974614d191simt-14982974614d191  2/2    GOS Centralina Cundlo/Covemments  MEMORANDUM  TO: FROM: DATE: SUBJECT: Background  Stanly County Board of Commissioners Michelle Nance, Centralina Council of Governments Grant Application Request for Endorsement  October 31 2014  Centralina Mobility Management and' VolunteerT Transportation Services Project -  Between December 2011 and September 2013, Centralina Council of Governments (COG) worked under contract with the North Carolina Department of Transportation's: (NCDOT) Division of Public Transportation to develop a mobility management plan and strategies for the region, as well as analyze needs and opportunities fori increased coordination among the region's transportation providers. Publici transportation agencies requested this assistance to address the rapidly aging population, decreased funding, and increased demands due to al lack of coordination by the area community transportation systems. Based on recommendations. set forthi ini the mobility management Plan, NCDOT's Board of Transportation provided funding to Centralina to implement a mobility management agency and toi initiate volunteer transportation services for the entire 9- Since. January 2014, the following key activities have been provided to support and complement existing public Developed a volunteer transportation system soliciting area residents to volunteer to drive area veterans, adults with disabilities, and older adults to medical, recreational, shopping, medical and other purposes. Afull-time coordinator was hired to manage this work, eight volunteer trainings have occurred (with additional trainings occurring each month), and the service now has enough volunteers inl Lincoln County to offer regular service. The focus is on recruiting and training volunteers and the Established. a non-profit organization, Centralina Connection, to guide the) Volunteer Transportation Developed a website and 800 number with information to assist area residents in determining what system to contact for trips, as well as travel training on how to use areat transit systems. Established quarterly, regional, transit: staff information sharing and training events. Developed outreach and advocacy materials for residents and systems to understand what services are  county region. transportation systems:  service is growing each week as the number of volunteers increases.  Services work.  available and what they dof fort the community.  2015-2016 Grant Funding Opportunity  The NCDOT recently released the grant application process for Section 53101 transit funds, with applications due on November 21. The primary intent of the! 5310 program is to provide transportation in small urban and rural areas oft the: state that are planned, designed and carried out to meet the special transportation needs ofe elderly individuals andi individuals with disabilities. Centralina intends to apply for Section 53101 transit funds to continue the mobility management and expand the volunteer transportation system efforts in the region. The Stanly County Board of Commissioners is asked to approve the attached resolution of support for  Requested Action  Centralina's funding request to NCDOT.  525 North Tryon Street- 12" Floor, Charlotte, North Carolina. 28202 Phone: 704-372-2416 Fax: 704-347-4710 www.centralina.org    G6OS  Centralina Council ofGovernments  RESOLUTION OF SUPPORT FOR CENTRALINA MOBILITY MANAGEMENT and' VOLUNTEER NCDOT Enhanced Mobility of Seniors and Individuals with Disabilities Program  TRANSPORTATION. SERVICES FY: 15-16 Grant Application  WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statues and the Governor of North Carolina have designated the North Carolina Department ofTransportation (NCDOT): as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation, Public Transportation Division (PTD) has principal responsibility: and authority to administer funds from the US Department of Transportation, WHEREAS, the purpose oft the Section 5310 Elderly Individuals and Individuals with Disabilities Program is to improve mobility for seniors and individuals with disabilities by removing barriers to transportation services and expanding the transportation mobility options available in rural and small urbanized areas WHEREAS, the Centralina Council of Governments has worked in concert with NCDOT1 to provide a mobility management program for the nine county region and a Volunteer Transportation Service through Centralina Connection to improve services for elderly individuals, individuals with disabilities, WHEREAS, the Centralina Council of Governments will apply for Section 5310 Elderly Individuals and Individuals with Disabilities Program funding for mobility management activities and' Volunteer WHEREAS, the Centralina has coordinated with the Transit Advisory Board for Stanly County during WHEREAS, no funds are being requested from Stanly County to help implement this project, NOW, THEREFORE, be it resolved that the Stanly County Board of Commissioners hereby approvesa resolution ofs support for Centralina's funding proposal to the North Carolina Department of Transportation to improve transportation mobilityf for seniors, individuals with disabilities, and veterans.  Federal Transit Administration; and  of North Carolina; and  and veterans; and  Transportation Services; and  regional mobility management activities; and    GOS Centralina Council ofGovernments  Volunteer Transportation  CENTRALINA MOBILITY MANAGEMENT PROJECT  NOVEMBER 2014  Reliance on Transportation Transportation is a lifeline service provided to older adults, veterans and persons with disabilities throughout the region. Individuals who cannot otherwise afford to own and operate their own car, or are tation options in order to access medical care, grocery stores, senior  Iredell County County Rowan Lincoln Counly Cabarrus Çounty) Gastço Sy Courly Mecklenburg Counly County Union Anson County  uncomfortable unable  simply  or  to drive, nced safe, reliable transpor-  centers and churches.  Transportation Shortfalls  Public funds available for human service transportation, like trips to the doctor, grocery store or senior center for the general population" are often limited. All the while, State funding of public transportation continues to de- crease. Specific eligibility criteria and destinations further limit options for the transportation disadvantaged. With the need for transportation far outweighing the funds available, transportation agencies are: not able to meet the demands. Ina addition, the fastest growing parts of our region are found outside of the more urban areas. These are the same areas that are difficult to serve byl human service transportation agencies since they are fur- ther from the more concentrated urban areas, therefore less efficient and more costly to provide service.  REGIONAL DEMOGRAPHICTRENDS  "The best part of beinga volunteer driveri is being ablet to hclp others and backa servicc to thc community thati is sO needed and appreciated by theriders."  2000 1,540,714 197,207 139,546 141,292 38,782  2010 1,968,680 290,559 131,454 221,867 41,835  Difference 427,966 93,352 -8,001 80,575 3,053  Population 60+ Years Old Veterans Below Poverty! Line No Vehicles at Home  givcl  Why Volunteer Iransportation,  Volunteer transportation systems allow neighbors tol help neighbors - people who need a ride are paired with al local volunteer willing to provide a ride. This simple formula compliments the existing human service transportation system by providing options to individuals who might otherwise fall through the cracks. Centralina Council of Governments' (CCOG) Mobility Management Agency organizes and man- ages a regional volunteer transportation program that strives to meet the unmet transit needs of older adults, veterans and persons with disabilities who reside in the nine-county CCOG region. Non- emergency medical trips take priority, but access to social, shopping and other destinations important for  maintaining independence are also provided.    How Does Volunteer Transportation Work?  Recruitment: Volunteers throughout the nine counties are being recruited to provide rides. Vol- unteers undergo al background and driver safety screening. After completing training, volunteers are assigned trips, using their own vehicles, in their preferred geographic region to serve those Clients: Users of the volunteer transportations system contact the Centralina Mobility Manage- ment agency to apply for and schedule trips. Clients are not charged for their trips, but contri- Scheduling: Staff utilizes volunteer transportation scheduling software to manage trips requests, volunteers and reports. Staff at Centralina MMA answer questions, take trip requests, and con-  users fitting the volunteers' preferences (time of day, etc.).  butions are encouraged.  firm volunteers. Through the Title V Senior Employment program, schedulers are made available to this agency at Partnerships: Community agencies. that already provide volunteer transportation may choose to partner with Centra- lina MMA for various activities. Through coordinating all volunteer transportation options at one agency, potential clients need only call one location to access the array of volunteer options. In addition, the economy of scale allows for increased capacity at each agency, since training, driver insurance, marketing, background screenings and sched- uling can occur within Centralina MMA. These agencies are still able to serve their specific target audience as they desire through the use oft the scheduling software. The software allows these agencies the option to code their avail-  no cost, other than that of providing training to the Title Vi participant.  able drivers and clients needing trips into the same scheduling software from their own offices.  Project Goal: Expand the volunteer transportation Partners: Public transportation agencies, non- network to serve population with transit needs in the profits, and individuals interested in volunteering. Funding: FTA Section 5317 funds, foundation persons with disabilities. (Capacity to provide trips will depend  9county region.  Target Audience: Older adults, veterans and  grants, and private donations. Budget: Roughly $250,000 per year  directly on availability gf volunteers)  How Many Trips Are Provided?  The number of trips provided is directly related to the number of trips requested and the number of volunteers available to meet those needs. The MMA cannot guarantee a ride at any time of day or any day of the week. This provides an incentive to involve as many organizations as possible to pool interested citizens and organizations into one database of available times and geographies. The critical amount of volunteers and riders from different  organizations increases the likelihood that a client calling for a ride willl have their need met.  CENTRALINA COUNCIL OF GOVERNMENTS  525 North" Tryon Street, 12th Floor Charlotte, NC: 28202 Phone: 704-372-2416, Fax: 704-347-4710  For more information, contact Katiel Kutcher or Nadine Bennett Website: www.cmtalinamohliyerg  GEOG CentraliraCauncilofCowemments    Saoi    O0 a    Stanly County Board ofCommissioners  Meeting Date: November17",2014  4  Presenter:  Lucas Andy  STANIN COUNIY  Consent Agenda Regular Agenda  Presentation Equipment: LJ Lectern PC* Lectern VCR LJ Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP( (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoomi into a particular area, if possible please attachac copy oft the document with the areai indicated  Please Provide al Brief Description of your Presentations format:_ that you need toz zoomi into. Al laser light is available top pinpoint your: area ofp projection. *** You can bringi ins a laptop that will allow video out tol be connected: at thel lectern set display to6 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED  In order to provide electricity to the County's Motorola emergency radio tower site in Norwood, Duke Energy (hereinafter referred to as "Duke") has requested the County grant Duke a 30 foot wide easement (15 feet on each side of the centerline of the electrical facilities) for the construction, maintenance, & operation of overhead power lines across the County's one (1) acre tract of land located off Lefler Road  inl Norwood.  Review and consider granting the easement.  Signature: Date: 11-12-14  Dept. Central Administration Attachments:  Yes X Certification of Action Certified to be at true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    WONo. 56355452 Resp. 5213 Project CCOINC Project Description: Install OH, prim ext to serve Cell Tower Lefler Rd, Norwood NC Eng: RI Daugherty  Return Address: Duke Energy Carolinas Attn: Amy K. Prophet 182Talbert Rd Mooresville NC 28007 10001 N. First St Ste 10 Albemarle NC 28001 RIGHT OF WAY AGREEMENT  Drawn! By: Amy K. Prophet  Grantor's Address: County of Stanly  STATEOFI NORTH CAROLINA COUNTYOF STANLY  KNOW ALL MEN BY THESE PRESENTS, That COUNTY OF STANLY, a body politic and corporate of the State of North Carolina, hereinafter called "Grantor" (whether one or more), in consideration of the sum of One Dollar ($1.00) and other good and valuable considerations, does hereby grant unto DUKE ENERGY CAROLINAS, LLC, and its successors and assigns, subsidiaries and divisions, hereinafter called "Grantee," the perpetual right, privilege and easement to go in and upon that certain land of Grantor Portion of FNASSOICSI.smnns 1.00 acre, more or less, and being the land described in a deed from William B. Lilly and wife. Lynn R. Lilly to County of Stanly, dated July 22, 2014,and recorded in Deed Book 1495, Page 356, also shown ona Plat, dated July 1. 2014. entitled "Minor Subdivision Cell' Tower Site for The Countyofs Stanly, N.C.". and recorded in Plat Book 23, Page 298, all Stanly County Registry,and over and across said premises withina ar right-of-way: strip (check applicable): K having a width of 15 feet on each side ofa centerline determined by the centerline oft the electrical facilities and/or the lighting facilities, as installed, (see exhibit A), to construct, maintain and operate with poles, lighting fixtures, crossarms, wires, guys, anchors, cables, transformers and other apparatus and appliances, overhead lines for the purpose of transporting electricity and/or providing lighting services and for the communications purposes oft the Grantee and regulated telephone utilities. The following rights are also granted to Grantee: to enter said premises to inspect said lines, equipment and facilities, to perform maintenance and repairs, and to make alterations and additions thereto; and relocate its facilities and right-of-way strip over the premises to conform to any future highway or street relocation, widening or improvement; and to remove from the right-of-way strip, now or at any time in the future, trees, structures or other obstructions that may endanger the proper maintenance and operation of said lines or other facilities or equipment and trees of any species that Grantee determines will grow at maturity to a height that will endanger the proper maintenance and operation of said lines or other facilities or equipment; to trim or remove and to keep trimmed or remove dead, diseased, weak or leaning trees or limbs outside of the right-of-way strip which, in the opinion of the Grantee, might interfere with or fall upon the electric, lighting, or regulated telephone facilities within the right-of-way strip; and to install guy wires and anchors facilities, as installed (see exhibit A), to construct, maintain and operate underground lines and conduits with other apparatus and appliances, either above ground or below ground, to include transformers and service connections, for the purpose of transporting electricity, providing lighting services and for the communications purposes of Grantee. The following rights are also granted to Grantee: to enter said premises to inspect said lines, equipment and facilities, to perform maintenance and repairs, and to make alterations and additions thereto; and relocate its facilities and right-of-way strip over the premises to conform to any future highway or street relocation, widening or improvement; and to clear the land within the right-of-way strip and to keep it clear of trees, structures or other obstructions; and to clear that land outside the right-of-way strip within ten feet of the service door of any transformer or cabinet located within the right-of-way: strip and to keep the area within ten feet ofs said door clear oftrees, structures or  (hereinafter "premises"): situated in said County and State, property described as:  extending beyond the limits of the right-of-way: strip.  havinga a width of  feet on each side ofa centerline determined by the centerline of the electrical facilities and/or the lighting  other  obstructions.    Grantor, for itself and its successors and assigns, agrees to hold Grantee, its successors and assigns, harmless for replacement and/or repair of paving, landscaping and fences as a result of future system maintenance and repair within the right of way strip. All underground facilities are to be installed in accordance with the provisions of Grantee's Underground Distribution Installment Plan,  NCUCDocket. E-7, Sub 828, receipt ofa copy of which is acknowledged by Grantor.  INV WITNESS WHEREOF, this instrument is executed ont this  day of_  GRANTOR COUNTY OF STANLY  abody politic and corporate oft the State of! North Carolina  By:  Name: Tony Dennis ATTESTED BY:  Title: Chairman, Stanly County Board of Commissioners  Tyler Brummitt, Clerk to thel Board  STATE OFI NORTH CAROLINA COUNTY OFSTANLY I,  al Notary Public of Stanly County, North Carolina, do hereby certify that Tyler  Brummitt personally appeared before me this day and acknowledged that shei is the Clerk to the Stanly County Board of Commissioners, and that by authority duly given and as the act of the Board, the foregoing RIGHT OF WAY AGREEMENT was  signed in its name byi its Chairman, sealed with its corporate seal, and attested by herselfa as its Clerk.  Witness my hand and official seal, this  day of  My Commission Expires:  Notary Public  Affix Notary Seal    Stanly County Board of Commissioners  STANIY Meeting Date: November 17,2014  5  Presenter:  COUNY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCis equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you! have need to use the Document Camera and zoom into a particular area, ifp possible please attachac copy oft the document with thes area indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoomi into. Al laser lighti is available to pinpoint your area of projection. *** You can bringi ina al laptop that will allow video outt to be connected att thel lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  CONSENT AGENDA  A. Minutes- Regular meeting of November 3, 2014  B. Finance - Request approval of the attached vehicle tax refunds  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be at true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Revised 10/19/2007  Stanly County Board of Commissioners  SIANINY Meeting Date: November 17,2014 COUNIY Presenter: Consent Agenda  5A  Consent Agenda Regular Agenda  ITEMTOE BE CONSIDERED  Please see the attached October refund report from the North Carolina Vehicle Tax System for taxpayers due vehicle refunds over $100 which requires Board of Commissioners approval.  Consider and approve the attached vehicle tax refunds.  Signature: rpaa  Dept: Attachments:  Date: 1-1-14  yes Certification of Action Certified to be a1 true copy oft the action taken by the Stanly County Board of Commissioners on  no  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    10  de AAA AA  AAAA AA AA AA AA AA AA  5888 53 58 5 5 S 58 SBF 58e 55  -  LI  -  TT 1IEETTI m  S I    5B  STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES NOVEMBER 3, 2014  COMMISSIONERS PRESENT:  Tony Dennis, Chairman Lindsey Dunevant, Vice Chairman Peter Asciutto Gene Mcintyre Josh Morton None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALL TO ORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, November 3, 2014 at 7:00 p.m. in the Commissioners Meeting Room, Stanly Commons. Chairman Dennis called the meeting to order and Commissioner Mcintyre gave the invocation  and led the pledge of allegiance.  APPROVAL/ADJUSTMENTS TO THE AGENDA  With no amendments to the agenda, Commissioner Mcintyre moved to approve it as presented. The motion was seconded by Vice Chairman Dunevant and passed by unanimous ITEM # 1 - SCUSA TRANSPORTATION SERVICES = FY 2015-2016 COMMUNITY  vote.  TRANSPORTATION PROGRAM (CTP). APPLICATION Presenter: Gwen Hinson, Transit Director  Ms. Hinson provided a brief review of the request to apply for funds under the FY 2015-2016 CTP prior to the public hearing. Below is the breakdown oft the allocations to be received by the 1) Administrative Funds (estimated request of $226,006) with a 15% local match estimated at $33,901 which will be used to cover the salaries and benefits for three (3) full-time and one (1) part-time positions, vehicle insurance, drug testing, daily office operations, etc.  county:  Page 1of6    2) Capital Funds (estimated request of $67,199) with a ten percent (10%) local match estimated at $6,720 for the replacement of one (1) vehicle, vehicle lettering, five (5) computers, one (1) desk chair and two (2) transmissions for Light Transit Vehicles. It was requested the Board hold the required public hearing and approve the resolution to apply for, receive and administer the CTP funds for the Transportation Services Department. Chairman Dennis declared the public hearing open. With no one coming forward, the hearing Vice Chairman Dunevant moved to approve the application and receipt of these funds with all funds to be administered by the Transportation Services Department. The motion was  was closed.  seconded by Commissioner Mcintyre and passed unanimously.  ITEM#2-F PLANNING & ZONING Presenter: Michael Sandy, Planning Director A.Z ZA14-04-Rezoning Request for Willie D. Lawhon, Jr.  Mr. Lawhon requested that a 0.79 acre parcel of land (Tax Record 7158) located on the east side of NC 24/27 Highway, approximately 150 feet north of the intersection of Converse Road, be rezoned from R-20 to GB (General Business) for commercial use. The Planning Board forwarded the request with a favorable recommendation due to the property being located in a growth area and the rezoning being in compliance with the Stanly County Land Use Plan. Chairman Dennis declared the public hearing open and with no one coming forward, the By motion, Commissioner Morton moved to approve ZA 14-04 as requested. The motion was  hearing was closed.  seconded by Commissioner Mcintyre and carried with a! 5-Ovote.  B.ZA: 14-05- Rezoning Request for. Jeff Pickett  Mr. Pickett requested that a 16.86 acre portion of a 21.36 acre tract of land (Tax Record 5269) located on the west side of Gurley Road, approximately 900 feet north of the intersection of Hearne Road, be rezoned from RR(Rural Recreation) to RA (Residential Agricultural). The purpose of the request is to allow livestock and a greenhouse on the property. The Planning Board forwarded the request with a favorable recommendation due to the subject property being rezoned for agricultural purposes and being in compliance with the Stanly County Use Chairman Dennis declared the public hearing open. With no one coming forward, the hearing By motion, Commissioner Mcintyre moved to approve the rezoning request and was seconded  Plan.  was closed.  by Commissioner Morton. Motion passed by unanimous vote.  Page 2of6    C.ZA14-06-F Rezoning Request for Curtis & Laverne Smith  Mr. and Ms. Smith submitted a request to have two (2) parcels of land (Tax Records 22116 and 22398) located on the west side of NC Hwy 24/27 at Dorothy Road rezoned from NB and RA (Residential Agricultural) to R-20. The purpose is to allow the property owners to increase the density in order to give their children portions of the property. The Planning Board forwarded this request with a favorable recommendation due to the property being located in a growth area and the requested changed being in compliance with the Stanly County Land Use Plan. Chairman Dennis declared the public hearing open and with no one coming forward, the Commissioner Morton moved to approve rezoning request ZA 14-06 and was seconded by  hearing was closed.  Commissioner Mcintyre. Motion carried with a5 5-Ovote.  D. Board of Adjustment Appointments  Mr. Todd Swaringen and Dr. John Eckman's second terms expired on June 30, 2017. It was requested that both be reappointed to serve at third term to expire June 30, 2017. Commissioner Asciutto requested this item be tabled in order to verify that there are no additional volunteer applications on file for the board. Vice Chairman Dunevant moved to table the item and was seconded by Commissioner Asciutto. Motion passed by unanimous vote. ITEM # 3 - HEALTH & EMS DEPARTMENTS LOCAL PREPARATION EFFORTS CONCERNING  EBOLA  Presenters: Dennis Joyner, Health Director  Brian Simpson, EMS Director  For the Board's information, Health Director Dennis Joyner and EMS Director Brian Simpson took a few moments to provide an update on the County's local preparation and planning  efforts related to the disease.  This presentation was for information only and required no action.  TEM#4-SOCIAL SERVICES REQUEST TO ESTABLISH TWO NEW IMCII POSITIONS  Presenter: Tammy Schrenker, DSS Director  The Department of Social Services requested permission to establish two (2) new full-time positions in the Income Maintenance Unit due to a significant increase in the number of case loads in recent years, difficulties with the NC FAST system and the additional work functions added due to Health Care Reform. The current Income Maintenance staff has worked overtime to keep up with the demand and do not anticipate a decrease in the work load in the near future. Board approval was requested to establish these two (2) new positions and approve the associated budget amendment # 2015-12 to increase the expenditures line item for salaries,  benefits, data processing supplies.  Page 3of6    Commissioner Mcintyre moved to approve the new positions and approve the associated budget amendment. His motion was seconded by Commissioner Asciutto and carried  unanimously.  TEM#5-UTILTIES, /GREATER BADIN WATER & SEWER DISTRICT (GBWSD)  Presenter: Donna Davis, Utilities Director A. Badin Water Rehab Projects Parts A&B  Stanly County has been awarded grant, loan and principle forgiveness funds for the construction of a new waterline in the Greater Badin Water & Sewer District. Part A will be funded by the USDA-Rural Development program and Part B by the NC DENR State Revolving Fund thus requiring two (2) project ordinances for the required fiscal management of the projects. Board approval was requested for the project ordinance and budget amendments 2015-13 and 2015-14 to create Fund 612 for the Part A project, as well as approval for the projectordinance and budget amendment 2015-15 to create Fund 613 for the Part B project. By motion, Commissioner Mcintyre moved to approve both project ordinances and the corresponding budget amendments as requested. The motion was seconded by' Vice Chairman  Dunevant and passed with a5 5-Ovote.  See Exhibit A Greater Badin Water & Sewer District Project Ordinances for the Badin Water Rehabilitation Project Part A &B  Chairman Dennis requested the Board recess the Board of County Commissioners meeting and reconvene as the Greater Badin Water & Sewer District. Vice Chairman moved to do sO and  was seconded by Commissioner Asciutto. Motion passed by unanimous vote.  B.Greater Badin Water & Sewer District  The Greater Badin Water & Sewer District plans to update its "Water Sale and Supply Agreement" and Maintenance Agreement" with Stanly County Utilities prior to the start of the Badin Water Rehab projects. The Utilities Director requested authorization to sign the Vice Chairman Dunevant moved to approve the authorizing resolution as requested and was Commissioner Mcintyre then moved to recess the meeting oft the Greater Badin Water & Sewer District, and reconvene as the Board of County Commissioners. His motion was seconded by  agreement on behalf of the District via an authorizing resolution. seconded by Commissioner Morton. Motion carried by a5-Ovote.  Commissioner Asciutto and passed by a vote of 5-0.  See Exhibit B  Authorizing Resolution to Allow the Utilities Director  to Sign the "Water Sale and Supply Agreement" and Maintenance Agreement"  Page 4of6    on Behalf of the Greater Badin Water & Sewer District  C.Stanly County Utilities  Stanly County Utilities plans to update its "Water Sale and Supply Agreement" and Maintenance Agreement" with the GBWSD prior to the start of the rehab projects. It was requested that an authorizing resolution be approved which would allow the County Manager Vice Chairman Dunevant moved to approve the authorizing resolution and was seconded by  tos sign this agreement on behalf of the county.  Commissioner Asciutto. Motion carried by unanimous vote.  See Exhibit C  Authorizing Resolution to Allow the County Manager  to Sign the "Water Sale and Supply Agreement" and "Maintenance Agreement"  on Behalf ofthe County  ITEM#6-STANLY COUNTY FIBER-BUILD RFP Presenter: Andy Lucas, County Manager  Previously the Board directed staff to proceed with the development of an RFP to more clearly define the cost of a proposed fiber loop to connect the County'sthree (3) new emergency radio system tower sites with MCNC's open access fiber network in Midland. Enclosed for Board consideration was the proposed scope of work and cost to develop and administer the RFP. Vice Chairman Dunevant moved to authorize staff to enter into a contract with ECC Technologies for the proposed RFP development and administration and amend the EDC's budget to cover the $12,000 cost. His motion was seconded by Commissioner Asciutto and ITEM#7-STANLY COUNTY BUILDING RE-USE GRANT RESOLUTION FOR PROJECT UTILITY The EDCrecommended the County support the efforts of a new economic development project seeking to locate and / or expand in Stanly County. Project Utility is considering an existing building for its location and will seek funding through the building re-use grant funds from the NC Department of Commerce. A five percent (5%) match from the County is required in the amount of $12,000. The company plans to invest $1.8 million and create twenty (20) new jobs. Board approval was requested for the resolution of support for the building re-use application Vice Chairman Dunevant moved to approve the resolution as well as the $12,000 financial commitment. His motion was seconded by Commissioner Mcintyre and carried by unanimous  passed with as 5-Ovote.  Presenter: Paul Stratos, EDC Director  and the County's financial match commitment.  vote.  Page 5of6    TEM#8-PERSONNEL RESOLUTION = TRAVEL AMENDMENT POLICY  Presenter: Andy Lucas, County Manager  An amendment to the County's current travel and subsistence policy was submitted for Board consideration. The changes will limit the meal reimbursement amount to the following  amounts and would be effective January 1, 2015.  Breakfast $8.00 Lunch Dinner $15.00  $11.00  Commissioner Mcintyre moved to approve the proposed amendment and was seconded by  Commissioner Morton. Motion passed with a vote of5-0.  TEM#9-CONSENT AGENDA  A. Minutes--recessed meeting of October 13, 2014 and regular meeting of October 20, 2014. By motion, Commissioner Asciutto moved to approve the above items as presented. His motion was seconded by' Vice Chairman Dunevant. Motion passed with a5-Ovote.  PUBLIC COMMENT - None  GENERAL COMMENTS & ANNOUNCEMENTS  Commissioner Mcintyre reminded everyone of Election Day on Tuesday and to get out and Commissioner Asciutto stated that all the town meetings went well and noted several topics of discussion included the schools, ebola concerns and the proposed sales tax referendum.  vote.  CLOSED SESSION  Commissioner Mcintyre moved to recess the meeting into closed session and was seconded by  Vice Chairman Dunevant. Motion carried unanimously at 7:51 p.m.  ADJOURN  There being no further discussion, Commissioner McIntyre moved to adjourn the meeting and was seconded by' Vice Chairman Dunevant. The motion passed with a5-Ovote at 8:08 p.m.  Tony M. Dennis, Chairman  Tyler Brummitt, Clerk  Page 6 of6