STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA NOVEMBER 3, 2014 7:00 P.M.  CALLTO ORDER & WELCOME- CHAIRMAN DENNIS INVOCATION - COMMISSIONER MCINTYRE APPAOVAL/ADIUSTMENIS TO THE AGENDA  PLEDGE OF ALLEGIANCE  SCHEDULED AGENDA ITEMS  1. TRANSPORTATION SERVICES - FY 2015-16 COMMUNITY TRANSPORTATION PROGRAM (CTP) APPLICATION Presenter: Gwen Hinson, Transit Director  A. Hold the public hearing  B. Approve the resolution to apply for and receive these funds to be administered by the Transportation Services department  2. PLANNING & ZONING  Presenter: Michael Sandy, Planning Director A. ZA14-04- Rezoning Request for Willie D. Lawhon,Jr.  1. Hold the public hearing  2. Request the Board approve, modify or deny the request  B. ZA 14-05-R Rezoning Request for. Jeff Picket  1. Hold the public hearing  2. Request the Board approve, modify or deny the request ZA14-06-R Rezoning request for Curtis & Laverne Smith 2. Request the Board approve, modify or deny the request  1. Hold the public hearing  D. Board of Adjustment appointments    3.HEALTH & EMS DEPARIMENIS-LOCAL PREPARATION EFFORTS CONCERNING  EBOLA  Presenters: Dennis Joyner, Health Director  Brian Simpson, EMS Director  4.SOCIALSERVICES- REQUEST TO ESTABLISH TWO NEW IMC II POSITIONS  Presenter: Tammy Schrenker, Social Services Director  5.0 UTILITIES, /G GREATER BADIN WATER & SEWER DISTRICT (GBWSD) A. Badin Water Rehab Project Parts A & Part B- Presentation of the associated projectordinances and corresponding budget amendments B. Utilities - Request approval of the authorizing resolution to allow the County Manager to sign Water Sale & Supply Agreement and Maintenance C GBWSD - Request approval of the authorizing resolution to allow the Utilities Director to sign these same agreements on behalf of the GBWSD  Presenter: Donna Davis, Utilities Director  Agreement on behalf of the County  6.STANLY COUNTY FIBER BUILD RFP Presenter: Andy Lucas, County Manager  7.STANLY COUNTY BUILDING RE-USE GRANT RESOLUTION  Presenter: Andy Lucas, County Manager  8. PERSONNEL RESOLUTION - TRAVEL POLICY AMENDMENT  Presenter: Andy Lucas, County Manager  9. CONSENT AGENDA October 20, 2014  A. Minutes - Recessed meeting of October 13, 2014 and regular meeting of  CLOSED SESSION: To discuss a real estate transaction in accordance with G.S.  143-318.11(a)5).    ADJOURN  The next regular meeting is scheduled for Monday, November 17th at 7:00 p.m.    A Stanly County Board of Commissioners  STANIY Meeting Date: November. 3, 2014  Presenter: Gwen Hinson, Transit Director  CNT  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern' VCR D Lectern DVD DI Document Camera** Laptop*** *PCis equipped with Windows XP: andI Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity for ** Ify youl have need tou uset thel Document Camera and zoom into: particular area, if possible please attach a copy oft the document with the areai indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoom into. AI laser light is available to pinpoint your area ofp projection. *** You can bringi ina al laptop that will allow video out tol bec connected: at the lectern - set display to 60Mhz.  County) Employees.  ITEMTO) BE CONSIDERED  Public Hearing FY: 2015-2016 - Community Transportation Program Application which  includes:  Administrative Funds (estimated request $226,006) with a 15% local match (estimated at $33,901) (salaries and benefits for 3 full time and 1 part time positions, vehicle insurance, drug testing, daily office operations, etc.). Capital funds (estimated request $67,199) with a 10% local match (estimated at $6,720)- -( (replacement of1 vehicle, vehiclel lettering, replacement of5 computers, replacement of one desk chair, 2 transmissions for Light Transit Vehicles) Resolution for approval to apply and receive CTP funds which will be administered by the Transportation Services Department.  (Estimated) Local Match Request: $40,621  Hold public hearing  Approval of Resolution to apply for and receive FY 2015-2016 Community Transportation Program funds for Transportation Services Department.  Signature: GaliaslamDindn.  Dept. Transportation Services Attachments:  Date: 10-7-14  Yes X Certification of Action Certified tol be a true of the action taken the Stanly copy County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by  Budget Amendment: Necessary  Tyler Brummitt, Clerk tot the Board  Date    COMMUNITY TRANSPORTATION PROGRAM RESOLUTION  Section 5311 FY 2016 RESOLUTION  Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match.  Ar motion was made by (Board Member's Name)!  and seconded by (Board Member's Name orl N/A, ifnot required)  fort the  adoption of the following resolution, and upon being put to a vote was duly adopted.  WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for WHEREAS, thel North Carolina Department ofTransportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from thel North Carolina General Assembly toj provide WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision ofr rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, WHEREAS, (Legal Name ofA Applicant) Stanly County hereby assures and certifies that it will provide the required local matching funds; thati its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with thet federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as wella as the is hereby authorized to submit a grant application for federal and state funding, make the necessary: assurances and certifications and be empowered to enteri into an agreement with the NCDOT to provide rural public  administering federal and state public transportation funds; and  assistance for rural public transportation projects; and  and fully allocated costs analysis); and  provisions of Section 1001 of Title 18, U.S.C.  NOW, THEREFORE, be itr resolved that the (Authorized Official's Title)*  of (Name ofA Applicant's Governing Body)  transportation services. (Certifying Official's Name)*  (Certifying Official's Title)  dol hereby certify that the above is at true and correct copy of an  excerpt from the minutes of a meeting of the (Name ofA Applicant's Governing Board)!  duly held on the  day of  Signature of Certifying Official  *Note that the authorized official, certifying official, and notary public should be three separate individuals.  Seal Subscribed and sworn to me (date)  Affix Notary Seal Here  Notary Public* Printed Name and Address My commission expires (date)    PUBLIC HEARING NOTICE  This ist toi inform the public that a public hearing will be held on the proposed Stanly County Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than November 21.2014. The public hearing will be held on November 3. 2014 at7 7:00pm. Those interested in attending the public hearing and needing either auxiliary aids and services under the Americans with Disabilities Act (ADA) or a language translator should contact Tyler Brummitt on or before October 29th. 2014, at telephone number 704-986-3600 or via email at The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Stanly County as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand response and subscription routes. Services are rendered by vans and light transit vehicles. The total estimated amount requested for the period July 1. 2015 through June 30. 2016  before the Stanly County Board of Commissioners.  brummit@stanlycountync.gov.  Project  Total Amount $226,006 $67,199 $0  Local Share  Administrative  $33,901 (15%) $6,720 (10%)  Capital (Vehicles & Other) Operating (Smailf fixed-route, regional, and consolidated urban-rural systems only) TOTAL PROJECT  *(50%) or more $0 *Note: Small Fixed Route systems must contribute more than 50%  $293,205  $40,621 Total Local Share  Total Funding Request  This application may be inspected at the office of SCUSA Transportation located at 1000-15 N. 1st Street, Albemarle, NC, Monday Friday from 9:00 am - 3:00 pm. Written comments should be directed  to Ms. Gwen Hinson, Transit Director before 4:00 pmon October 29th.2014.  End of Notice    AVISO DE AUDIENCIA PUBLICA  Esto es para informar al publico que se celebrarà una audiencia publica sobre la propuesta Stanly County comunidad transporte programa aplicaciôn a presentarse en el Departamento de transporte de Carolina del norte no màs tardar el 21de noviembre de 2014. La audiencia publica se celebrarà el 03 der noviembre de 2014a a 19:00antes de la Junta de Comisionados del Condado de Stanly. Los interesados en asistir a la audiencia publica y que necesitan 0 ayudas auxiliares y servicios bajo las Americans with Disabilities Act (ADA) O un traductor de idiomas deberàn contactar con Tyler Brummitt en o antes de el29.deoctubrel.2014. alt teléfono numero 704-986-3600 0 via email a El programa de transporte de la comunidad proporciona asistencia para coordinar programas de transporte existentes operan en el Condado de Stanly asi como proporciona las opciones de transporte yservicios para las comunidades dentro de esta àrea de servicio. Estos servicios son proporcionados actualmente usando rutas de respuesta y la suscripcion de la demanda. Servicios son prestados por La cantidad total estimada solicitada para el periodo 01 de julio de 2015 a través de 30 de junio de  tbrummit@stanlycountync.gov.  camionetas y vehiculos de transporte ligero.  2016  Proyecto  Cantidad total $226.006 $67.199  Parte local $33.901 $6.720 $0 $40.621  Administrativa  (15%) (10%) *(50%) o màs Nota: sistemas der rutai fija pequehas deben contribuir màs del 50%  Capital (vehiculos y otros) Funconamentopuro: ruta fija, regionales y consolidados urbano-rural $0 TOTAL DEL PROYECTO Solicitud de financiamiento total  solo: sistemas)  $293.205  Total participacion Local  Esta aplicaciôn puede ser inspeccionada en la oficina de transporte SCUSA ubicada en 1000-151 N. 1st Street, Albemarle, NC, el lunes al viernes de 9:00 am -3 3:00 comentario escrito h. debe ser dirigida a la  Sra. Gwen Hinson, Director de trânsito antes de 16:00 el 29 de octubreth 2014.    Stanly County Board of Commissioners  Meeting Date: November. 3, 2014 Presenter: Michael Sandy  SIANIY COUNY  XZA  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** * PCise equipped with' Windows' XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity for ** Ifyou! have need to use the Document Camera and zoom into ap particular area, ifp possible please attachac copy oft the document with thes area indicated that  Please Provide al Brief Description of your Presentations format:_ you need toz zoomi into. AI laser lighti is: available top pinpoint your area of projection. *** You can bring ina al laptop that willa allow video out to! bec connected att thel lectern- set display to 60Mhz.  County Employees.  ATEMTOBE CONSIDBRED: PUBLIC HEARING PLANNING AND ZONING  ZA 14-04 Willie D. Lawhon, Jr., requests rezoning from R-20 to GB, Tax Record Number 7158. The property is located on the east side of NC24/27 Hwy, approximately 150 feet north of the intersection ofConverse Road. The purpose of this request is to use the property for a commercial use.  Itisi requested that thel Board of Commissioners approve, modify, or deny this request.  Signature: Date: October 14, 2014  Dept. Planning & Zoning Attachments:  YesX Certifiçation of Action copy Board of Commissioners on Tyler Brummitt, Clerk to the Board  No  ReviewProces  Approved Yes No Initials  Certified to be a true oft the action taken the Stanly  Finance Director Budget Amendment Necessary County Attorney County Manager  by  County  Date    MEMORANDUM  To: Stanly County Board of County Commissioners From: Michael M. Sandy, AICP, CZO, Planning  Date: October 14, 2014  R  ZA 14-04 Willie D. Lawhon, Jr., requests rezoning from R-20 to GB. Applicant respectfully requests to rezone a 0.79 acre parcel of land from R-20 to GB (RECN 7158). The property is located on the east side ofNC 24/27 Hwy, approximately 150 feet north of the intersection of Converse Road. The purpose of this request is to use the property for a The immediate neighboring properties are zoned R-20; the outlying zoning is RA. The property is served by county water but public sewer is not available. The property is not located in a regulated floodplain and is not located in a WS-IV Water Supply Watershed. Traffic on this section of NC 24/27 Hwy, as studied by NCDOT in 2013, is approximately The Planning Board forwards this case to the County Commissioners with a favorable recommendation due to the fact that the property is located in a growth area and the requested change is in accordance with the Stanly County Land Use Plan.  commercial use.  13,000 cars per day.    %  EFIFdER Rd    Stanly County Board of Commissioners  Meeting Date: November. 3, 2014  Presenter:  SIANIN COUNY  Michael Sandy  x2B  Consent Agenda Regular Agenda  Presentation Equipment: DL Lectern PC* Lectern VCR Lectern DVD I Document Camera** Laptop*** *PCise equipped with' Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity for ** Ifyoul have need to use the Document Camera andz zoom into a particular area, ifp possible please attachac copy oft the document with the area indicated that  Please Provide al Brief Description of your Presentations format:_ you need toz zoom into. Al laser lighti is available top pinpoint your area ofp projection. *** You canl bringi inal laptop that will allow video out to be connected: att the lectern- set display to 60Mhz.  County Employees.  ITEMIOBE CONSIDERED: PUBLIC HEARING PLANNING AND ZONING  ZA 14-05 Jeff Pickett requests rezoning from RR Rural Recreation to RA Residential Agricultural, Tax record number 5269. The property is located on the west side of Gurley Road, approximately 900 feet north of the intersection ofl Hearne Road. The purpose of this request is to allow livestock and a  greenhouse on the property.  Itisr requested that the Board of Commissioners: approve, modify, or deny this request.  Signature: Date: October 14,2014  E  Dept. Planning & Zoning Attachments:  YesX Certification of Action Board ofCommissioners on Tyler Brummitt, Clerk to thel Board  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager  Certified to be at true copy of the action taken by the Stanly County  Budget Amendment Necessary  Date    MEMORANDUM  To: Stanly County Board ofCounty Commissioners  From: Michael M. Sandy, AICP, CZO, Planning DRR2  Date: October 14, 2014  ZA 14-05J Jeff Pickett requests rezoning from RR Rural Recreation to RA. Residential Agricultural. Applicant respectfully requests to rezone a 16.86 acre portion ofa2 21.36 acre parcel ofl land from RR to RA (tax record number 5269). The property is located on the west side of Gurley Road, approximately 900 feet north of the intersection of Hearne Road. The purpose of this request is to allow livestock and a greenhouse on the property. The properties surrounding are zoned RA Residential Agricultural. The property is served by county water but no public sewer is available. This property is not located in a WS-IV Water Supply Watershed. A small portion oft the property oni its southern side is located in ai regulated floodplain. Traffic on this section of Gurley Road has not been studied by The Planning Board forwards this case to the County Commissioners with a favorable recommendation due to the fact that the desired uses are agricultural in nature; this property iss surrounded by a large area of agricultural zoned property and the request is in accordance  NCDOT but is approximately 500 cars per day.  with the Stanly County Land Use Plan.    Permit Number: ZA/4-05  PETITION FOR ZONING CHANGE OF PROPERTY (Please read petition thoroughly before completing. Incomplete ori illegible applications will not be accepted.) The petitioner requests that the County of Stanly Zoning Mapl be amended as indicated below.  AND/OR TEXT AMENDMENT  IMPORTANT: Supplementary information required as part of petition to be included:  Copy ofrecorded deed  Copy of the Stanly County Tax Map which delineates the property requested for rezoning Legal description ofp property requested forr rezoning, by metes and bounds ora a recorded plat depicting such Text changes submitted on 81/2 X1lwith shaded text representing new language and strikethroughs for language to be removed.  Additional information may be provided and attached to this petition.  Applications must be submitted and reviewed by the Planning Department, 1000 N. First Street, Suite 13B., Albemarle, NC 28001 for completeness prior to acceptance. Fees payable to the County of Stanly must This petition will be scheduled for the next possible regular Planning and Zoning Board meeting. The petitioner or his representative should be present at the meeting to answer any questions. Planning and Zoning Board meetings are held on the second (2") Monday of each month at 7:00 P.M. in the Commissioners Chambers located at the Stanly County Commons Building, 1000 N. First Street, Albemarle, NC 28001. Petitioners will be informed of any changes in date, time, or location of meetings. Petitions and supplementary information must be received at least 11 working days prior to the scheduled meeting date to allow time for processing and  accompany the petition.  advertisement as required by the General Statutes ofl North Carolina.  PLEASEPRINT  Name of Petitioner: Owner Name and Address:  JERP Richett  231-440-8453 4147 LxlEy Rd  (Phone Number) (Address) (Email Address)  (Printl Name) (City, State, Zip)  AEw Loudon NL.28127 41497 GwEy Rd 464/02557574  AvcollwatEAle  egst  Address(s) of Requested Site: Tax Parcel #(s) Acreage/Sq. Ft Signature of Petitioner: Signature ofOwner (if owneri is not petitioner)  RECN 5268  16.86 Existing Zone R.R Requested Zone R-A  Date_ Date_  Ha  slel4    -  I 1  RCS  -       S    Stanly County Board of Commissioners  Meeting Date: Noyember3,2014  x2C  Presenter:  STANIN COINY  Michael Sandy  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity! for **I Ify you have need tou use the Document Camera and zoom intos aj particular area, ifpossible please attacha copy oft the document with the: areai indicated that  Please Provide al BriefDescription of your Presentations format: you need to2 zoom into. AI laser lighti is available to pinpoint your area of projection. *** You can bringi inal laptop thaty will allow video out to be connected att thel lectern- set display to6 60Mhz.  County Employees.  ENTORECONSDIRAD PUBLIC HEARING PLANNING AND ZONING  ZA 14-06 Curtis & Laverne Smith request rezoning from NB and RA to R-20, Tax Record numbers 22116 and 2398. The properties are located on the west side of NCI Hwy 24/27 at Dorothy Road. The purpose of this request is to allow the property owners toi increase the density for the purpose of giving  their children portions of the property  Itis requested that the Board of Commissioners approve, modify, or deny this request.  Signature: Date: October 14, 2014  Dept. Planning & Zoning Attachments:  YesX Certification: ofAction: Board ofCommissioners on Tyler Brummitt, Clerk tot the Board  No  ReyiewProces:  Approved Yes No  Initials  Certified tol be at true copy ofthe action taken by the Stanly County  Finance Director County Attorney County Manager  Budget Amendment Necessary  Date    MEMORANDUM  To: Stanly County Board of County Commissioners From: Michael M. Sandy, AICP, CZO, Planning  Date: October 2014  bS  14,  ZA 14-06 Curtis & Laverne Smith request rezoning from NB and RA tol R-20. Applicants respectfully request to rezone two parcels of land from NB and RA tol R-20. (RECN 22116 and RECN 22398). The property is located on the west side ofNC Hwy 24/27 at Dorothy Road. The purpose ofthis request is to allow the property owners to increase the density for the purpose of giving their children portions of the property. Thej properties to the east are zoned NB and M1 and the properties to the north, south, and west are zoned RA Residential Agricultural. Thej properties are served by county water but no public sewer is available. These properties are not located in a regulated floodplain or a WS-IV Water Supply Watershed. Traffic on this section ofNC Hwy 24/27, as studied by The Planning Board forwards this case to the County Commissioners with a favorable recommendation due to the fact that the property is located in a growth area and the requested change is in accordance with the Stanly County Land Use Plan.  NCDOT in 2013, is approximately 12,000 cars per day.    STAFF USE ONLY Application #. ZA14-06 Date Submitted 98-14 Fee Paid $_ lo0.00  TAXREC: #: 22116 AND 22398  APPLICATION FOR ZONING AMENDMENT  Note: Applicant may use signed and dated attachments or use the back of this form if space  provided is not adequate.  0) A. Application to Amend Zoning Map  1. Property Owner(s) Name, Address, and Telephone Number: daumnlV. Samulh  10756 Hay.14/27 Oakboro M.C.28/29  7n4.485-WE99  2. Property Address/Location Description: DenthyRd. SagPond -Dakkew,c  3. Copy of Recorded Deed Must Be Attached [I 4. Size (Sq. Ft.-Acres):. 1.94 (2) 5. Surrounding Land Use: North  Book, 310 Page_ 6L  SouthARA EastAKA West  6. Names and Addresses of All Property Owners Immediately Adjacent To and. Across Street: Shilamegan PRag502 Dablero.KC. 28129  /C  Donald Bouuns "Bewvslaen  28593 1.C. 24/27  Alimakhc 28601  7. Zoning Request: Existing Zoning. NB- R-A Requesting Zoning. R-20 8. Purpose of Zoning Change: (Include changing conditions, if any, in the area or County which make amendment necessary to promote public health, safety, or welfare.).  9.[1E Plot Plan:  Plot Plan: Show property lines with dimensions, adjoining streets with right-of-ways and paving widths, location of all structures by measurement from property lines and between structures, use of all land, zoning classification of all adjacent land, and any other necessary  information requested by the Zoning Enforcement Officer  Continued on Back    B. Application to Amend Zoning Ordinance Text  1. Section(s)  in the following manner:  2. Reasons for Request:  IIA Attachments to Application:  Ic certify that all information presented in this application and any attachment hereto is accurate to the best of my knowledge and belief. Ialso understand that the property may be photographed, posted and/or inspected by the Planning Agency prior to and during Board  action during normal daylight hours, and hereby give my consent.  dase 2W. Bmitk Signature of Current Property Owner  Larerne W Smith  Printl Name Print Name  4888  20756 Ywy, 24- 27 Oaklano,.C 28/29  764.485.  Address and Phone! Number Address andl Phone Number  Other Signature  Signatures: Whent the appliçant iss someone other than the current property owner, thes signatures ofbotht the current property owner andt the: applicant shall bep provided unless a power of attomey authorization isi in effect. Ifap power ofa attorney isi ine effect, aproperly executed copy is required tobe The Board will review this matter based on information, facts, or plans presented with this application. Any changes in information facts, or plans submitted at a later date than the date of the application will automatically void this request, and a new application will be required for further  submitted with this application.  consideration by the Board.  Other Information and/or continuations from front:  Please feel free to attach any additional information, maps etc that may! be helpful.  Revised 12-07-01 Continued on Back    -  A  7  6  C  SPRING  a  Romo REDS    DRAFT  Stanly County Planning Board October 13, 2014 - Meeting Minutes  Call to Order  Chairman Smith called the meeting to order on October 13, 2014, at 7:00 p.m. in the Commons  Meeting Room at 10001 N First Street, Albemarle, North Carolina. Stanly County Planning Board Members Attending  Marvin Smith Joseph Burleson Terry Smith Robert Davis Robert Loflin Ned Stallings Planning Board Members Absent: Billy Franklin Lee Stanly County Planning Staff Attending Michael Sandy, Planning Director Linda Evans, Planner II Tim Swaringen, Zoning Enforcement Officer  Others Present: List filed with the October 13, 2014, minutes.  Chairman Smith asked ift there were any corrections to the May 12, 2014, minutes, Hearing none, Motion: Robert Davis made a motion to approve the May 12,2014, meeting minutes as written.  he asked for a motion.  Second: Robert Loflin seconded the motion. Action: The Board unanimously approved this motion.  Chairman Smith called the first item on the agenda and asked Michael Sandy to present the case. ZA 14-04 Willie D. Lawhon, Jr., requests rezoning from R-20 to GB. Michael Sandy stated that applicant requests to rezone a 0.79 acre parcel ofl land from R-201 to GB (RECN 7158). The property is located on the east side ofl NC24/27 Hwy, approximately 150 feet north of the intersection of Converse Road. The purpose oft this request is to use the property fora a  commercial use.    DRAFT  The immediate neighboring properties are zoned R-20; the outlying zoning is RA. The property is served by county water but public sewer is not available. Thej property is not located ina regulated floodplain and is not located in a WS-IV Water Supply Watershed. Traffic on this section ofNC 24/27 Hwy, as studied by NCDOT in 2013, is approximately 13,000 cars per day. Planning staff recommends this request due to the fact that the property is located in a growth area and the request isi in accordance with the Stanly County Land Use Plan. Chairman Smith asked the Board for questions for Mr. Sandy. No one responded. Chairman Smith asked applicant to come forward and present. his case.  Willie Lawhon came forward and stated that he has as small building on this property that he would like to use for business purposes, specifically to sell used vehicles and maybe some Michael Sandy stated that Mr. Lawhon has attended a Project Review Committee meeting and asked him to state his findings. Mr. Lawhon stated that, ift the property is rezoned, he will move forward with aj perk test, a walk through inspection, a driveway permit, and whatever is necessary to bring the building up to code for a business. He also understands he will need to do Terry Smith asked Mr. Lawhon ifh he could use the septic tank at the existing house. Mr. Lawhon replied that he has spoken with David Ezzell, Environmental Health Department, about that but Joseph Burleson asked if staff had any phone calls ori inquiries concerning the rezoning. Mr. Motion: Joseph Burleson made a motion to send this case to the Board ofCounty  financial counseling.  al border fence around the business.  Mr. Ezzell has not checked it yet.  Sandy replied that there were ai fewi inquiries but no objections. Commissioners with ai recommendation to approve. ZA 14-04. Second: Robert Loflin seconded the motion. Action: The Board voted unanimously to approve the motion.  Chairman Smith asked Michael Sandy to inform the applicant oft the next step in the rezoning Mr. Sandy informed the applicant that his case will go before the Board of County  process.  Commissioners on November 3, 2014.  Chairman Smith asked Michael Sandy to present the next case.  ZA 14-05Jeff Pickett requests rezoning from RR Rural Recreation to RA Residential Agricultural. Michael Sandy stated that applicant requests to rezone a 16.86 acre portion ofa 21.36 acre parcel ofl land from RR to RA (tax record number 5269). The property is located on the west side of Gurley Road, approximately 900 feet north oft the intersection of] Hearne Road. Thej purpose of this request is to allow livestock and a greenhouse on the property.  2    DRAFT  The properties surrounding are zoned RA Residential Agricultural. The property is served by county water but no public sewer is available. This property is not located in a WS-IV Water Supply Watershed. A small portion of the property on its southern side is located in ai regulated floodplain. Traffic on this section of Gurley Road has not been studied by NCDOT but is approximately 500 cars per day. Planning staff recommends this request due to the fact that the desired uses are agricultural in nature; this property is surrounded by a large area of agricultural zoned property, and the request is in accordance with the Stanly County Land Use Plan. Chairman Smith asked the Board for questions for Mr. Sandy. No one responded. Chairman Smith asked applicant to come forward and present his case.  JeffPickett came forward and stated that, due to the economy, the gold mine is not bringing in a substantial amount ofi income and he would like to convert some of the property to agricultural  uses in order to generate more income.  Robert Loflin asked ifhe is going to abandon the campground and gold mine. the operation oft the campground and the gold mine on those 6: acres.  Mr. Pickett stated that he is leaving approximately six (6) acres zoned RR and he will continue Motion: Robert Loflin made ai motion to send this case to the Board of County Commissioners  with ai recommendation to approve ZA 14-05. Second: Joseph Burleson seconded the motion. Action: The Board voted unanimously to approve the motion.  Chairman Smith asked Michael Sandy to inform the applicant of the next step in the rezoning Mr. Sandy informed the applicant that his case will go before the Board of County  process.  Commissioners on November 3, 2014.  Chairman Smith asked Michael Sandy to present the next case.  ZA 14-06 Curtis & Laverne Smith request rezoning from NB and RA to R-20. Michael Sandy stated that applicants request to rezone two parcels ofl land from NB and RA to R-20. (RECN 22116 and RECN 22398). The property is located on the west side ofNC Hwy 24/27 at Dorothy Road. Thej purpose of this request is to allow the property owners to increase the density for the The properties to the east are zoned NB and M1 and the properties to the north, south, and west are zoned RA: Residential Agricultural. Thej properties are served by county water but no public sewer is available. These properties are not located in a regulated floodplain or a WS-IV Water Supply Watershed. Traffic on this section ofNC Hwy 24/27, as studied by NCDOT in 2013,is approximately 12,000 cars per day. Planning staff recommends this request due to the fact that  purpose of giving their children portions of the property.  3    DRAFT  the property isi in a growth area and the request is in accordance with the Stanly County Land Chairman Smith asked the Board for questions for Mr. Sandy. No one responded. Chairman Smith asked applicant to come forward and present his case.  Use Plan.  Curtis Smith came forward and stated that he would like to rezone the property and sell it or give itt tol his children. He stated that he is 86 years old and he is just trying to get his affairs in order. Hearing no questions or discussion from the Board, Chairman Smith asked for ai motion. Motion: Terry Smith made a motion to send this case to the Board of County Commissioners  with ai recommendation to approve ZA 14-06. Second: Robert Loflin seconded the motion.  Action: The Board voted unanimously to approve the motion.  Chairman Smith asked Michael Sandy to inform the applicant of the next step in the rezoning Mr. Sandy informed the applicant that his case will go before the Board of County  process.  Commissioners on November 3, 2014.  Chairman Smith asked Michael Sandy to present the case.  SD 14-02 Lucky Clays Farm, LLC. Michael Sandy stated that Lucky Clays Farm LLC requests preliminary plat approval for ten (10) lots for a total of4 47.77 acres. The property is zoned RA Larry Todd came forward and stated that the property owner is dividing this property for tax and Marvin Smith asked Mr. Todd ifhei is planning more construction on the property; Mr. Todd Robert Loflin asked how much business is conducted on the property; Mr. Todd answered that Michael Sandy discussed the need for paving ofthe easement from the main entrance into the property. Mr. Todd stated that the property owner will agree to paving ift necessary. Joseph Burleson expressed concern that the thirty (30) foot easement will not be enough to handle future development and suggested a sixty (60) foot easement from Old Cottonville Road  Residential Agricultural and is located off Old Cottonville Road.  insurance purposes.  replied that more cabins are planned. only events are held on the property.  to first split in road.  Hearing no further discussion, Chairman Smith asked for ai motion.  4    DRAFT  Motion: Joseph Burleson made ai motion to approve the preliminary plat with the following 1. That the easement be increased to a sixty (60) foot easement from Old Cottonville Road to the first fork in the road (intersection of Farm and Fresh Drive and Broken Clays 2. That the easement be paved from Old Cottonville Road to the gated entrance.  conditions:  Circle).  Second: Robert Davis seconded the motion.  Action: The Board voted unanimously to approve the motion. Election ofOfficers for the remainder of the 2014/2015year. Michael Sandy opened the floor for nominations for Chairman.  Motion: Marvin Smith made a motion to nominate Joseph Burleson as Chairman. Action: There being no other nominations for Chairman, Marvin Smith closed the floor for Action: The Board voted unanimously to elect Joseph Burleson as Chairman. Chairman Burleson opened the floor for nominations for Vice Chairman. Motion: Marvin Smith made ai motion to nominate Robert Loflin as Vice Chairman. Action: There being no other nominations for Vice Chairman, Joseph Burleson closed the floor Action: The Board voted unanimously to elect Robert Loflin as Vice Chairman.  nominations.  for nominations.  Chairman Burleson asked Linda Evans if she would accept the position of Clerk and Mrs. Evans  accepted. Adjournment  Chairman Smith asked for a motion to adjourn. A motion to adjourn was made by Terry Smith  and seconded by Robert Loflin. The meeting was adjourned at 7:45 p.m.  Marvin Smith, Chairman Linda Evans, Clerk  5    Stanly County Board of Commissioners  Meeting Date: November 3, 2014 Presenter: Michael M.  X ZD  STANINY COUNY  Sandy, Planning Director  Consent Agenda Regular Agenda  Presentation Equipment: Lectern! PC* Lectern VCR D Lectern DVD I Document Camera** Laptop*** *PCisequipped with' Windows XP and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity for ** Ifyoul have need tou use the Document Camera and zoomi into a particular area, ifpossible please attacha copy oft the document with thes areai indicated that  Pléase Provide al Brief Description ofy your Presentations format: your need toz zoom into. AI laser lighti is available toy pinpoint your area of projection. *** You can bring inal laptop thaty wills allow video out tol be connected att thel lectern- set display to6 60Mhz.  County Employees,  EANGTOARCONSIDPEAD PLANNING AND ZONING BOARD OF ADJUSTMENT APPOINTMENTS  The following Board Members terms expired on June 30,2014. Each member has served two terms. Todd Swaringen - Mr. Swaringen has served as Vice Chair and Chair for the majority ofl his time on the Board; he has been an exemplary member. He is willing to serve another term if appointed. Dr.. John Eckman, III-Dr. Eckman has served the Board in an exemplary manner; he is willing to  serve another term if reappointed.  Itisr requested that the BOCC reappoint Todd Swaringen and Dr. John Eckman, III, to serve another  three year term to expire on June. 30, 2017.  Signature: Date: October21,2014  2  Dept. Planning & Zoning Attachments:  yes Certification ofAction Board of Commissioners on Tyler Brummitt, Clerk to thel Board  No X  ReViewProcess  Approved Yes No Initials  Finance Director County Attorney County Manager  Certified tol be at true copy oft the action taken by the Stanly County  Budget Amendment Necessary  Date    Tyler Brummitt From: ont: v0: Subject:  Stanly County, North Carolina welmaser@cosanycu,  Monday, February 11, 20133:49PM Tyler Brummitt Volunteer Board Application  Name: Joseph L. Burleson Address: 248 Market St. City: Locust State: NC Zip: 28097 Home Phone: 7047916253 Work Phone: 7049828915 Date of Birth: September 20, 1987  Gender: Male Race: White  Joards you wish to serve on: Airport Authority, Board of Adjustment, Economic Development Commission, Equilization and Review 4 Planning, Board - Apptd 4o Plavuig Ri  OME 34/(20s.    10/2/2014  StanlyCounty, NC Mail- Volunteer BoardA Application  Stanly County  Volunteer Board Application  Stanly County, North Carolina swebmaster@co.stany.nc.us)  Thu, Oct 2, 2014 at 11:25 AM  Reply-To: bmastergcostanyncus To: brummitt@stanycountync.gov Name: James Walker Address: 30488 Lowell Rd City: Albemarle State: NC Zip: 28001  Home Phone: 704-984-8603 Date of Birth: May 2, 1966 Gender: Male Race: White  Boards you wish to serve on: Agri-Civic Center Advisory Committee, Airport Authority, Board of Adjustment, Environmental Affairs Board, Equilization and Review, Planning Board, Stanly Water & Sewer Work Experience: Recently retired after 24 years in the Marine Corps. 20+ years as ai fighter pilot with experience leading large organizations and managing millions of dollars in resources. Licensed general contractor (NC). Starting al hobby farm in Stanly Co. Experience as board member of military affiliated 501c(3) charities  Authority  Education: BS Civil Engineering  MBA  shuaigogetcomanazeeassasvANNsaST  1/1    Stanly County Board of Commissioners  Meeting Date: November 3, 2014 Presenter: Dennis  Health Director &  SIANIN COuNTY  Joyner,  43  Brian Simpson, Emergency Management Dir  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, andl PowerPoint), Internet connectivity and Network connectivity  Please Provide: al Brief] Description of your Presentations format: ** Ify youl have need to use the Document Camera and: zoom into a particular area, ifp possible please attach a copy oft the that you need toz zoom into. Al laser lighti is available to pinpoint your area of projection. *** You can bringi inal laptopt that will allow video out to! be connected at thel lectern- set display to6 60Mhz.  for County Employees.  document  indicated  with the: area  ITEMTOBE CONSIDERED  Local preparation efforts concerning Ebola. In recent weeks, much national attention has focused on the Ebola epidemic in West Africa and the first related patients with Ebola in the United States. Extensive national, state and local preparation efforts have rapidly developed and are ongoing. We will provide an informational update on Stanly County's preparation and planning concerning the  disease.  Information Item Only  Signature: Date: 10-28-14  Dept. Public Health &1 Emergency Mgmt  Attachments:  Yes Certification; of Action Certified to be a true copy of the action taken by the Stanly County Board of Commissioners on  No  to  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board of Commissioners  STANIN Meeting Date: November. 3, 2014  Presenter:  Schrenker  64  Tammy  COUVTY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD - Document Camera** Laptop*** Please Provide: a Brief] Description ofy your Presentations format: *PCise equipped with' Windows! XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity andI for ** Ifyou! County have Employees. need to uset thel Document Camera and: zoom into: a particular area, if possible please attach a copy oft the document with thes area indicated thaty your need toz zoomi into. AI laser lighti is available top pinpoint your area of projection. *** You can bringi ina al laptopt that will allow video out tol be connected: at the lectern- - set display to 60Mhz.  Network connectivity  ITEMTOB BE CONSIDERED  The Department of Social Services is requesting permission to establish two new positions in our Income Maintenance Unit. The difficulties with NC. FAST along with Health Care Reform have added extra work functions. In addition, wel have experienced a 53% increase in our case. loads over the previous seven years and have added only one new staff position. NC FAST was expected to make our work activities more efficient but we havei in fact found that it takes longer to complete work functions while using this system. Our Income Maintenance staff! has worked "over time" tol keep current with the work demands and we anticipate that the work load will not We are suggesting that we establish two IMCII positions. We do not currently have any positions at this level in the Income Maintenance Unit. These positions will offer training as well as carry a caseload. With the additional revenue we are currently receiving for Medicaid workers, adding the two new positions will not cost the county any additional county funds for fiscal year 2014/2015 The Agency is requesting that the expenditures line item Salaries & Wages - Regular bei increased from $3,239,397 to $3,282,063, FICA/Medicare Tax be increased from $257,059 to $260,323, Retirement Exp bei increased from $232,582 to $235,642, Health/Dental bei increased from $811,778 to $823,858, Data Processing Supplies bei increased from $25,000 to $27,100. Revenue Line Item  decrease in the near future.  or fiscal year 2015/2016.  Social Services Admin be increased from $3,436,747 to $3,499,917.  sodmmt hhnk  Dept. Social Services Attachments:  Date:  Yes X Certification of Action Certified tol be at true copy of the action taken byt the Stanly County Board ofCommissioners on  No  Review Process Approved Yes No Initials  /l4,  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Revised 07/07/2003  AMENDMENT NO: 2015-12  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED byt the Stanly County Board of Commissioners that the following amendment ber made  to the annual budget ordinance for thef fiscal year ending June 30, 2014: To amend the General Fund, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 110.5300.5310 110.5300.5310 110.5300.5310 110.5300.5310 110.5300.5310  ACCOUNT DESCRIPTION  AS 260,323 235,642 823,858 27,100  NUMBER  121.000 Salaries & Wages Regular $ 3,239,397 $ 42,666 $ 3,282,063  181.000 FICA/Medicare Tax 182.000 Retirement Exp 183.000 Health/Dental 291.000 Datal Processing Supplies  257,059 232,582 811,778 25,000  3,264 3,060 12,080 2,100  TOTALS  4,565,816 $ 63,170 $ 4,628,986  This budget amendment isj justified as follows: To establish two new IMC III positions.  This will result in a neti increase of $ 63,170 in expenditures and other financial use to the County's annual budget. To provide the additional revenue for the above, thet following revenues will be increased. These revenues have already been received or are verified they will be received int this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED 3,436,747 $ 63,170 $ 3,499,917 3,436,747 $ 63,170 $ 3,499,917  FUND/DEPART ACCOUNT NUMBER 110.3530.5310  ACCOUNT DESCRIPTION  AS  NUMBER  330.45 Social Services Admin  TOTALS  SECTION2. Copies of this amendment shall bet furnished to the Clerk of thel Board of Commissioners,  Budget Officer, and tot the Finance Director.  Adopted this_  day of  20  Verifigd by the Clerk of the Board Jny  Ehenlan  Head's Approval  b14  Posted by Journal No. Date  Finance Director's. Approval County Manager's Approval  Date Date  10/28/2014 1:16PM  IMCI IlI positions.xls    Caseload Growth Compared to Staffing Increase  IMC Caseloads  16000 14000 12000 10000 8000 6000 4000 2000 0  IMC Caseloads  Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14  Staff Members  50 45 40 35 30 25 20 15 10 5 0  Staff Members  Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14    ) )  ) Pat McCrory Governor  North Carolina Department ofHealth and Human Services  Division ofMedical. Assistance  Aldona Z. Wos, M,D. Ambassador (Ret.) Secretary DHHS  Robin Gary Cummings, M.D. Deputy Secretary for Health Services Director, Division ofMedical Assistance  October21,2014  Dear County Department of Social Services Director:  Counties have worked veryl hard over an extended period oftime to meet case processing challenges in Food all and Nutrition Services (FNS) and Medicaid.. Ast reflected int the Accelerated Medicaid Processing Plans (AMPP) 100 of counties relied compensatory that lie ahead and to emphasize the need for all counties to reinvest county  on  time and/or overtime to help meet these unprecedented challenges. The purpose  this letter is to detail the challenges All counties must plan for  Medicaid administrative reimbursement.  savings that will accrue from the retro and ongoing 75 percent  needed resourcest to achieve and maintain both timeliness and accuracy in administering  Directors, County Managers and governing bodies need to consider the  major publio assistance programs. and County for needed staff and other resources.  following factors inp planning budgeting  FNS case processing requirements for applications and recertifications thel last working day of the month. At the present time a significant growing number ofrecertifications: arei not being processed their benefits by with USDA requirements. While this does not mean that households are not receiving receiving administrative reimbursement. administrative reimbursement to counties.  USDA requires that timely FNS recertifications be processed by  in accordance  of  USDA holds North Carolina accountable for meeting these standards as a condition  thei issuance date, ins suspension ofl Federal Medicaid Applications We must continue to focus on eliminating applications since May 2014, approximately 12,000 Healthcare.gov Open Enrollment Annual Itisi important to note that the 2014 and runs though February 15,2015. than being transferred to North Carolina. More 90,000 applications Facilitated Marketplace (FFM) during the last enrollment period. Adequate assure timely processing ofthese additional applioations. Iti is also important to remember Medicaid Open! workload for several months each year.  Failuret to achieve and maintain timeliness standards could result  untimely Medicaid applications. While counties have done a  reducing the over 104,000 overdue Medicaid  greatj job of pulling resources together and significantly untimely applications remain to be processed.  Enrollment Period forl Healthcare.gov begins November 15, Open Wei must anticipate ai next wave ofMedicaid applications  were received from the Federally resources are essentialt to  that  Enrollment for ACA will continue to occur on an annual  basis, creating a spike in thel  www.nedhhs.goy Tel919-855-4100-) Fax 919-733-6608 Location: 1985 Umsteadl Drive  Kirby Building . Raleigh, NC27603 Mailing Address: 2501 Mail Service Center Raleigh, NC27699-2501 An] Equal Opportuniy/Afimaive. Action Employer  8    DSS County Directors October 21,2014 Page 3of3  DHHS is continuing to: focus on areas ofs support for çounty departments of social services, including, strengthening thel NCFASTI Help Desk, working tor reduce the number of system defects and enhancing user experience with the software. DHHS has ai fully staffed Operational Support Team (OST). The OST is available to assist counties with policy and business process support. The priority for the OST for the next couple ofr months will be assisting the NCI FASTH Help Desk with policy, supporting counties in answering policy questions and conducting training and webinars on Medicaid and MAGI. Local Support Managers and] Local Business Liaisons are also availablet to assist counties. In addition, NCI FAST! has added ai report entitled, "Total Pending FNS and Medicaid Work by County" which providest the status of pending applications and recertifications by county for each program. Stafff from the Division of] Medical Assistance and the Division of Social Services is available to provide guidance and support in Ifyou have any questions conçerning these instructions or need assistance in determining; your agency'sneeds, you contact either thel Local Support Managers, Christy Nash at 252-375-0553 or Darrell! Renfroe at 828-230-1912; may orl DMA. Assistant Director Sheila Platts at 919-855-4023 or DSSI Director Wayne Black at 919-527-6336. Thank you for your continued commitment to the provision oftimely and efficient services to the residents ofNorth  assisting Directors in determining agency needs.  Carolina. Sincerely,  Bp Wayne E. Black  Robin Gary Cummings, M.D. Deputy Secretary forl Health Services Director, Division of Medical Assistance  Director, Division ofs Social Services  Attachment cc: Rebecca' Troutman County Managers County Finance Officers  for Human Services  County Human Services Directors or Asst. County Managers            North Carolina Department of Health and Human Services  Division of Social Services  Pat McCrory Governor  Aldona Z. Wos, M.D. Ambassador (Ret.) Secretary DHHS Wayne E. Black Division Director  February 26, 2014  Dear County Directors of Social Services  ATTENTION: SUBJECT:  Economic Services Program Managers and Supervisors  County Fiscal Officers  75% FFP for Medicaid Administration; Health Choice andl Family and Children's Medicaid Coding; Use of NC FAST Service Codes for FNS/SNAP! Service Activity  Thej purpose of this letter ist to address several important issues having to do with workers coding time on the DSS-4263 Worker Daily Report of Services to Clients (aka, Day Sheet) ini relation to time spent working in NC FAST. Some oft this information will be shared with counties in other formats, but it is hoped this letter will add clarity and emphasis to those communications. As such, please share thisi information with appropriate staff  in your agency.  75% FFP for Medicaid Administration  Recently issued Dear County Director Letter DIR-01-2014 (January 14, 2014) addressed, in part, the new opportunity made available to county Departments of Social Services for 75% Federal Financiall Participation (FFP) for eligibility and case management activities for certain Medicaid programs that are performed inl NCFAST, including case processing time involved with completing applications, recertifications, and changes for Medicaid cases. Services Information System User Manual update number CN-SIS-02-13 introduced three Service Codes to be used by workers to record time spent taking applications and] performing case-related activities inl NCI FAST.  The following information willl help clarify how counties can access this enhancedi rate.  These Service Codes are:  890-NC: FAST - Case Management 891 -NC FAST-4 Applications W2-NCFAST-RrIatw  Performance Managemen/Reporting & Evaluation! Management Section  www.nedhhs.goy . www.ncdhhs.gov/dis Tel919-527-6260 . Fax 919-334-1052  Location: Hargrove Building, Dix Campus . 820 S. Boylan Avenue. . Raleigh, NC 27603 Mailing Address: 24151 Mail Service Center. . Raleigh, NC 27699-2415 An Equal Opportumiy/Alimative Action Employer  8    Itl has come to our attention that in some counties, workers may bei manually splitting their time between! Health Choice (HC) and! Family and Children'sl Medicaid (MA) on thel DSS-4263, as would generally! be the practice under "Plan B" for use of Service Codes 890, 891 and 892 with most other Program Codes, however this may result in a second "splitting" of the worker's time ifthel Fiscal staff has set up the "890/891/892-HC Penetration Rates" in' TEC. Therefore, we are reminding counties that workers should use "890-HC", "891-HC" and' "892-HC" to record all time spent processing Health Choice and Family and Children's Medicaid case actions, applications or recertifications inl NCFAST. Fiscal staff should bes sure tos set up the appropriate Penetration Rates in' TECi if they have not done SO. Finally, its should ber noted that, effectivel March 1,2014, the portion oft time coded to 890-HC, 891-HC: and 892-HC "split off"' tol Medicaid  (by application oft the Penetration Rates) will be reimbursed at the new 75%1 FFPI rate. Use of NC: FAST Service Codes for FNS/SNAP. Applications, Case Actions and Recertifications As of April 2013, all FNS/SNAP applications and cases were being processed in] NCI FAST and the old Food Stamp Information System was retired. Withi thei issuance of Services Information System User Manual update number CN-SIS-02-13, counties werei instructed tol begin using the new NCI FAST Service Codes (890, 891 and 892) effective July 1,2013. Workers were instructed to use these service codes to record all time spentt taking applications, conducting case actions and completing recertifications using NCF FAST. Because all application and case activity for Food and Nutrition Services was being processed usingl NCI FAST,i it was expected that county workers would begin using the new NCI FAST Service Codes with Program Code "FS" to record all time related to FNS/SNAP applications and casework. A period oft transition was expected while workers adjusted tot the new coding requirements, however, we continue to observe from the data that workers are continuing to use the "non-NCI FAST" Service Codes on day sheets to record time  spent working on FNS/SNAP cases. These codes include: 879-E Eligibility- - Food &1 Nutrition Services (FNS) 881 - EBT Issuance - FNS 882-E EBT Training FNS 883- Fraud Investigation- - FNS (FS) 884- Fraud Investigation - FNS -I Non Fraud  Itise expected and reasonable that workers would still be using Service Codes 883 and 884 toi record time spent working on FNSI Fraud cases. Excluding that time, there were still 57 counties coding time on day sheets for FNS/SNAP-related activity in January 2014 using one or more of Service Codes 879, 881 and 882. Across the State, only 8% of thet total "non-Fraud" time was coded to the "old" codes, but usage varied widely from county to county. There were 10 counties that coded more than 20% oft the "non-Fraud" time to the old Service Codes, with one county using them for 100% oft the While there may be legitimate reasons for still using these old codes to record a small amount ofFNS/SNAP-related time spent not using NC: FAST, iti is expected that the vast majority, ifnot all, worker time forl FNS/SNAP-related. activities should be conducted using NCI FAST. As such, use oft the old Service Codes listed above should be minimal at most. Certainly no county should be using these codes to record the majority ofl FNS/SNAP-related time. Please discuss this issue with your Program Managers, Supervisors and workers who take applications for and manage FNS/SNAP cases. Proper coding on day sheets is very important and will be critical as wei move to "Plan. A" for NCFAST day sheet coding. If youl have any questions about the topics covered int this letter, please do notl hesitate to contact me at  FNS/SNAP time.  ancloweseAnAsncReN or by calling me at 919-527-6265.  Sincerely,  Hank bnns Hank Bowers, Chief Performance ManagementReporing and Evaluation Management Section  DCDL PM-REM-02-2014  3    North Carolina Department of] Health and Human! Services  Division of Social Services  Puri MeCrory "anor  Aldona Z. Wos, M.D. Ambassador (Ret.) Secretary DHHS Waynel E. Black Division! Director  January 15,2014  Dear County Managers and] Directors of Social Services:  As wel begin ai new year, county Departments of Social Serviçes will experience both challenges and opportunities. The implementation oft the Affordable Care Act will result ins all applications, recertifications and changes being completed: inl NC FAST. New MAGI rules will govern recertifications for Family and Children's Medicaid. We will receive thousands ofhealth insurance applications through thel Federally Facilitated One opportunity thati is being made available to county Departments of Social Services is 75% Federal Financial Participation (FFP) for eligibility activities for alll Medicaid programs that are performed in NÇI FAST. This will include case processing time involved with completing applications, recertifications, and changes for Medicaid cases. While the: 50% Federal reimbursement will continue to apply to suchl Medicaid activities as outreach and marketing, staff development and training, program integrity, appeals and other activities, we believe that this opportunity will significantly impact the ability of county Departments of Social Services to better serve our public assistance recipients inl North Carolina. Eligibility activities performedi inl EIS are not eligible for 75% Federal reimbursement. This provides an incentive to fully convert to thel NCI FAST system. We are aware that many counties! have made significant investments in the employment of temporary staff, overtime compensation, equipment and bandwidth upgrades, and other resources over thej past couple ofs years as we have implemented NCI FAST. We commend you for your efforts. The State has alsoi invested significant resources in providing support and assistance to assure timely processing. As1 noted: int thel Dear County Managers and Social Services Director letter ofl December 5, 2013 (attached) and Dear County Director) Letters of] December 20,2013, and December 27, 2013 (attached), iti isi imperative that we continuei to work together to assure timely and accurate case processingi in our public assistance programs. Tot that end, iti isc critical that counties invest We will be collaborating with county Directors of Social Services to develop action plans to include specific steps to bet taken to achieve and maintain case processing requirements in all public assistance programs. A template  Marketplace to be evaluated forl Medicaid eligibility.  budgefed county dollars as needed to achieve mandated case processing requirements.  willl bej provided to alll DSS Directors.  www.ncdhhs.gov . www.nedhhsgovlds: Tel919-527-6335 * Fax 919-334-1018 Location: McBryde Bldg. 820 S. Boylan Avenue Raleigh, NC: 27603 Mailing Address: 24011 Mail Service Center Raleigh, NC2 27699-2401 Anl Equal Opportuniy/Afimative Action Employer    North Carolina Department ofl Health and Human Services  1 Aldona Z. Wos, M.D. Ambassador(Ret) Secretary DHHS Wayne E. Black Division Director  Division of Social Services  Pat McCrory Governor  December 27,2013  Dear County Directors of Social Services:  We have been notified by CMS (Centers for Medicare & Medicaid Services) that beginning on Saturday, December 28, 2013, they will begin making phone contacts with individuals who have applied for insurance through the FFM (Federally Facilitated Marketplace) and who have been assessed as potentially eligible for Medicaid. The script oft their message will be the following: "Hello. I am calling from the Health Insurance Marketplace Call Center about the application you submitted for yourself and/ or members of your household for insurance coverage. The Marketplace has evaluated your application and concluded that [NAMES OF APPLICANTS ASSESSED OR DETERMINED ELIGIBLE FOR MEDICAID OR CHIP] may be eligible for Medicaid or CHIP in your state. The Marketplace will securely transfer your account to your state however in order to get enrolled more quickly, we recommend that you contact your state to Ihave that contact information to share with you. Please let me know when you are ready...You may call [N.C. MEDICAID AGENCY] at [1-855-306-0594 and/or apply online at  complete the state's application for Medicaid or CHIP coverage.  www.epass.nc.goy. Thank you..Goodbye."  We are very aware and concerned about the possible impact of this action by CMS on the workload of County Departments of Social Services. Wel know that there are thousands of applications at the FFM, and that those numbers will increase daily. At the Department, we are taking action to both assist interested applicants in quickly accessing health insurance and in mitigating workload impact on your agency and staff. Callers to the 1-855 number will receive basici information on Medicaid. Ifthey already receive Medicaid, they will be instructed that their benefits will continue and no further action is neçessary. Ifthey are not currently receiving Medicaid, they will be encouraged to apply for Medicaid through e-Pass. Finally, ifthey do not have internet accessibility or have questions, they will bei informed to contact their County Department of Social Services. CMS continues to experience problems whichl have caused further delays in transmission oft their pending applications to North Carolina. We will plan to provide more information to you as it becomes available to us from CMS next week.  www.ncdhhs.goy . www.nedhhs.gov/s: Tel919-527-6335- Fax 919-334-1018 Location: Albemarle Building 820 S. Boylan Avenue* Raleigh, NC27603 Mailing Address: 2401 Mail Service Center Raleigh, NC 27699-2401 Anl Equal Opportunly/Affimalive Action! Employer    North Carolina Department of Health and Human! Services  Division of Social Services  Aldona Z. Wos, M.D. Ambassador (Ret.) Secretary DHHS Wayne) E. Black Division Director  PatM McCrory Governor  December 20, 2013  Dear County Directors of Social Services:  The Division recognizes thei many significant challenges you have faced as we have transitioned: from the legacy systems to NCI FAST. We appreciate the hard work, overtime and extra effort that your agency, especially the front line worker, has made to successfully complete applications, recertifications and changes The Department of] Health and Human Services has received notification from United States Department of Agriculture (USDA) emphasizing the need for North Carolina to comply with processing requirements for the FNS program in order to avoid future suspension or disallowance ofa administrative funds. (Copy attached.) The purpose oft this letter ist to remind all county DSS offices of the federal requirements from USDA regarding time standards for FNS applications and recertifications. An "application pending" report was pulled from NC FAST on December 11,2013. It showed 29,160 pending FNS applications. Ofthe 29,160 total pending applications, 18,726 were subject to the 30 day time standard, and 10,434 were expedited applications that must meet the 7 day time standard. The 18,726 applications to be processed in 30 days showed 9,855 were timely and 8,871 were over the 30 day time standard. Of the 10,434 expedited applications, the report showed 1,436 are timely, and 8,998 are untimely and have been pending anywhere from 81 to over 120 days. A further review oft the' "application pending" report also indicated that there were duplicate applications fori individuals who are A "pending recertification" report was also pulled on December 11,2013. It showed 9,109 pending recertifications. Ofthe! 9,109 pending recertifications, 6,741 were timely and 2, 368 were untimely. Based on this review oft the pending application and recertification reports, we are requiring that county  necessary to provide benefits to families.  currently active and already receiving benefits in] NCI FAST.  agencies adhere to the following guidelines:  Atl thorough name search must be completed on each applicant to determine ifthe client has a pending application in the ePASS queue ori if the applicant or other household members have a current case in NCI FAST. Ifan application is taken and approved for thel household and the agency discovers that there was a pending application in the ePASS queue, the worker must process the original, currently-pending ePASS application according tol FNSj policy and deny thel later-filed ePASS application based on the  client being currently active in another case.  Economic andl Family Services www.ncdhhs.goy . www.nedhhs.govdss Tel919-527-6300 . Fax 919-334-1265 Location: Hargrove Building/Dix Campus 820 S. Boylan Avenue- . Raleigh, NC27603 Mailing Address: 2420N Mail Service Center* Raleigh, NC27699-2420 An Equal Opportunily/Afimaive. Actionl Employer  &    North Carolina Department of] Health and Human Services  Aldona Z. Wos, M.D. Ambassador (Ret.) Secretary DHHS Sheryl Bradsher  Pat McCrory Governor  Deputy Secretary for Human Services  December 5,2013  Dear North Carolina County Managers and Social Service Directors:  On behalf of Secretary Wos and the North Carolina Department ofHealth and Human Services (NCDHHS), Iwould like to thank every County Manager, County Director and all DSS personnel for their continued. hard work and support as we strive together to implement the NCFAST Program. We are aware that recent months have been difficult and stressful for all Through your commitment and perseverance nearly all ofthe 1.61 million food and  partners. nutrition services recipients in North Carolina are nowi receiving benefits.  As wei move: forward withi implementation oft thei next phase OfNCFAST,Iwant to encourage each of you toj proactively address any concerns raised during your recent Project 2&6 readiness assessment. By addressing thesei issues now, counties can assure a greater likelihood for success  moving forward. There are several anticipated those include:  challenges moving into the next phases ofi implementation. Some of  Continued uncertainty around the quality of and timeframe for receiving pending Medicaid applications from the Federal Facilitated! Marketplace (FFM). Asoftoday there Federal requirements that Family and Children's! Medicaid re-certifications beginning in 2014 will bel based on Modified. Adjusted Gross Income (MAGI) rules and regulations.  arei more than 10,000 pending appliçations.  waiver has been implemented for all Family and Children'sl Medicaid  o A90-day  March 2014. Therefore counties will be  re-certification for. January though April through June. o Completing re-certifications using  processing cases from January through March in addition to the caseloads for  MAGI rules willi require additional household  taxi information from participants. This new federal requirement will likely lengthen opi increase thet time needed to complete Family and Children's Medicaid  re-certifications.  www.nedhhs.goy Tel919-855-4800-F Fax 919-715-4645 Location: 101 Blair Drive- Adams Building - Raleigh, NC27603 Mailing Address: 2001 Mail Service Center Raleigh, NC27699-2001 An Equal Opportuniy/Afimative. Action! Employer  8    2. Ensuring a supportive and responsive county IT presence that stays engaged with the 3. Ensuring county DSS facilities have appropriate network bandwidth dedicated to their use, as well as ensuring that all DSS computers meet NCI FAST software and hardware 4. Adding computers or self-service! kiosks for clients to use onsite at local DSS offices. We appreciate the support of county leadership, managers and commissioners toj provide county departments of social services with needed resources to be successful with NCFAST implementation. We also thank the leadership of thel North Carolina Association of County Directors of Social Services for providing continuous feedback and recommendations and for their frequent and consistent communication with us. Our success depends on our continued joint  local DSS.  requirements.  efforts. Sincerely,  Juvylbrdw  Sherry Bradsher  Deputy Secretary for Human Services CC: Joe Cooper, ChiefInformation Officer  Wayne Black, Division of Social Services, Director Dennis Streets, Division of Aging and Adult Services, Director Sandy Terrell, Division ofMedical Assistance, Acting Director Rob Kindsvatter, Division of Child Development and Early Education, Director  Lakethal Miller, Controller Anthony Vellucci, N.C. FAST Director  Rebecca' Troutman, N.C. Association of County Commissioners  Tammy Schrenker, Richmond County Social Services Director, NCACDSS President    Stanly County Board of Commissioners  5A Ar  Meeting Date: Noyember3,2014 Presenter: Donna Davis  STANIN COUNIY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows! XP: and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and **I Ifyoul have need to use thel Document Camera and zoom into: a particular area, ifp possible please attacha a copy of the document with the: area indicated  Please Provide a Brief Description of your Presentations format: that your need toz zoomi into. AI laser lighti isa available to pinpoint your area ofp projection. *** You can bringi ins a laptop that will: allow video out to be connected att the lectern- set display to 60Mhz. Greater Badin Water & Sewer District/Stanly County Utilities  Network connectivity  for County Employees.  ITEMTOI BE CONSIDERED  Stanly County has been awarded grant, loan and principle forgiveness funds for the construction of a new waterline in the Greater Badin Water and Sewer District. Funds will be provided by the United States Department of Agriculture (USDA) - Rural Development program and the North Carolina Department of Environment and Natural Resources (NC DENR) State Revolving Fund. Each agency will fund aj portion of the Greater Badin project thus two project ordinances have been developed to provide the required fiscal management of the project. Part A will be funded by USDA and Part B will be funded by NC DENR. Attached for approval is a project ordinance and budget amendments 2015-13 and 2015-14 to create Fund 612 for the Part A project as well as the project ordinance and budget amendment 2015-15 to create Fund  613 for the Part B project.  1)A Approve project ordinance and corresponding budget amendments.  Signature:  Dept. Utilities Attachments:  Date: Ocotober 28. 2014  yes Certification of Action Certified to be at true copy ofthe action taken byt the Stanly County Board ofCommissioners on  X  No.  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary X  Tyler Brummitt, Clerk to thel Board  Date    Greater Badin Water & Sewer District Project Ordinance Badin Water Rehabilitation Project Part A  BEITORDAINED, by the Greater Badin Water and Sewer District Board ofl Directors that, pursuant to Section 13.20 of Chapter 159 of the General Statutes ofNorth Carolina, the following capital project SECTION 1: The project authorized is the construction of water infrastructure to serve the Greater Badin water system to be financed by funds from a USDA grant and loan and local retained earnings from SECTION: 2: The officers and employees of Greater Badin Water and Sewer District (Stanly County Utilities) are hereby authorized to proçeed with the capital project within the terms of the grant and loan  ordinance is hereby adopted:  the 611 Greater Badin Water & Sewer District fund.  documents, and the budget contained herein.  SECTION3 3: The following amounts are appropriated for the project:  PartA Professional Services Land Construction  $ 389,010 $ 2,000 $2.357,654 $2,748,664  Section 4:  Thei following revenues are anticipated to be available to complete the project:  PartA USDA loan USDA grant  $2,132,000 $ - 591,600 $ - 25,064 $2,748,664  Local funds (retained earnings)  SECTION: 5: Thel Finance Director is hereby directed to maintain within the capital project fund sufficient detailed accounting records to satisfy the requirements ofthe grantor agencies and state and SECTION 6: Funds may be advanced from the District general fund for the purpose of making payments as due. Reimbursement requests should be made to the appropriate grantor agencies in an SEECTION 7: The Finance Director is hereby directed to report on a quarterly basis on the financial status ofe each project element in Section 3, and on the total grant revenues received or claimed. SECTION 8: The finance officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this board. SECTION9 9: Copies oft this capital project ordinance shall be filed with the Clerk to the Board of Directors and the finance officer for future direction in carrying out this project.  local regulations.  orderly and timely manner.  Adopted this 3rd day of November, 2014.  Chairman, Greater Badin Water & Sewer District  Tyler Brumitt, Clerk    Revised 07/07/2003  AMENDMENT NO: 2015-13  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that the following amendment be made To create Fund 612 Badin Water Rehab Project Part A, the expenditures are to be changed as follows:  to the annual budget ordinance for thet fiscal year ending June 30, 2015:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $  FUND/DEPART ACCOUNT NUMBER 612.7120 612.7120 612.7120  ACCOUNT DESCRIPTION  AS  NUMBER 190.000 Professional Services 570.000 Land 580.000 Construction  389,010 $ 389,010 2,000 2,357,654  2,000 2,357,654  TOTALS  $ 2,748,664 $ 2,748,664  This budget amendment is justified as follows: To create the Badin Water Rehabilitation Project Part A.  This will result in ar neti increase $ 2,748,664 in expenditures and other financial use toi the County's annual budget. To provide the additional revenue for the above, the following revenues willl be increased. These revenues have already been received or are verified they will be received in this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ $  FUND/DEPART ACCOUNT NUMBER 612.3710 612.3710 612.3980  ACCOUNT DESCRIPTION  AS 591,600 25,064  NUMBER 330.83 USDA Loan 330.84 USDA Grant 980.611 From Greater Badin Fund  2,132,000 $ 2,132,000 591,600 25,064 $ - 2,748,664 $ 2,748,664  TOTALS  SECTION:2. Copies of this amendment shall be furnished to the Clerk of the Board of Commissioners,  Budget Officer, andt tot the Finance Director.  Adopted this_  day of  20_  Verifiedbyt the Clerk oft the Board_ F  RPare Approval  10-37-14 Date 10-27-14 Date Date  Posted by Journal No. Date  LLs  County Manager's Approval  10/27/20144 4:00PM  BA2015-13.xism    Revised 07/07/2003  AMENDMENTI NO: 2015-14  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners' that the following amendment be made To amend the Greater Badin Water & Sewer Fund 611, the expenditures are to be changed as follows:  tot the annual budget ordinance for thet fiscal year ending June 30, 2015:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 611.9800  ACCOUNT DESCRIPTION  AS  NUMBER  981.612 To Badin' Water Rehab Proj $  $ 25,064 $ 25,064  TOTALS  $  25,064 $ 25,064  This budget amendment is justified as follows:  To amend the budget for transfer to Badin Water Rehabilitation Project Part At to cover the local contribution. This will result in ar net increase $ 25,064 in expenditures and other financial use to the County's annual budget. To provide the additional revenue for the above, thei following revenues willl be increased. These revenues have already been received or are verified they willl be received in this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 527 $ 25,064 $ 25,591 $ 527 $ 25,064 $ 25,591  FUND/DEPART ACCOUNT NUMBER 611.3991  ACCOUNT DESCRIPTION  AS  NUMBER  990.100 Retained Earnings  TOTALS  SECTION 2. Copies of this amendment shall be furnished to the Clerk oft the Board of Commissioners,  Budget Officer, and to the Finance Director..  Adopted this_  day of  20_  Verifiedbyt the Clerk oft the Board_ Ph KEa  RHae Approval  10-27-14, Date 10-37-14 Date Date  Posted by Journal No. Date  County Manager's Approval  10/27/20143:50PM.  BA: 2015-14.xism    Greater Badin Water & Sewer District Project Ordinance Badin Water Rehabilitation Project Part B  BEI IT ORDAINED, by the Greater Badin Water and Sewer District Board of Directors that, pursuant to Section 13.2ofChapter 159 oft the General Statutes ofNorth Carolina, the following capital project SECTION 1: The project authorized is the construction of water infrastructure to serve the Greater Badin water system to be financed by funds from North Carolina DENR State Revolving loans. SECTION2: The officers and employees of Greater Badin Water and Sewer District (Stanly County Utilities) are hereby authorized to proceed with the capital project within the terms oft the grant and loan  ordinance is hereby adopted:  documents, and the budget contained herein.  SECTION3: The following amounts are appropriated for the project:  Part B Professional Services Land Construction  766,776 $ 2,000 $4.397,148 $5,165,924  Section 4:  The following revenues are anticipated to be available to complete the project:  Part B NCI DENR SRF loan  $2,765,924 $5,165,924  NC DENR SRF loan (principal forgiveness) $2,400,000  SECTION: 5: The Finance Director is hereby directed to maintain within the capital project fund sufficient detailed accounting records to satisfy the requirements of the grantor agençies and state and SECTION 6: Funds may be advanced from the District general fund for the purpose ofr making payments as due. Reimbursement requests should be made to the appropriate grantor agencies in an SEECTION' 7: The Finance Director is hereby directed to report on a quarterly basis on the finançial status ofe each project element in Section 3, and on the total grant revenues received or claimed. SECTION 8: The finançe officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made tot this board. SECTION! 9: Copies oft this capital project ordinance shall be filed with the Clerk to the Board of Directors and the finance officer for future direction in carrying out this project.  local regulations.  orderly and timely manner.  Adopted this 3rd day of November, 2014.  Chairman, Greater Badin Water & Sewer District  Tyler Brumitt, Clerk    Revised 07/07/2003  AMENDMENT NO: 2015-15  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED byt the Stanly County Board of Commissioners that thet following amendment be made To create Fund 613 Badin Water Rehab Project Part B, the expenditures are to be changed as follows:  to the annual budget ordinance for thet fiscal year ending June 30, 2015:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $  FUND/DEPART ACCOUNT NUMBER 613.7120 613.7120 613.7120  ACCOUNT DESCRIPTION  AS  NUMBER 190.000 Professional Services 570.000 Land 580.000 Construction  766,776 $ 766,776 2,000 4,397,148  2,000 4,397,148  TOTALS  $5 5,165,924 $ 5,165,924  This budget amendment is justified as follows: To create the Badin Water Rehabilitation Project Part B. This will resulti in a neti increase  $ 5,165,924 ine expenditures and other financial use tot the County's annual  budget. To provide the additional revenue for the above, the following revenues will be increased. These revenues have already been received or are verified they willl be received in this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $  FUND/DEPART ACCOUNT NUMBER 613.3710 613.3710  ACCOUNT DESCRIPTION  AS 2,400,000  NUMBER  910.100 NC DENR SRF Loan 910.200 NC DENR Forgiveness Loan  2,765,924 $ 2,765,924 2,400,000 5,165,924 $ 5,165,924  TOTALS  SECTION:2. Copies of this amendment shall be furnished to the Clerk of the Board of Commissioners,  Budget Officer, andt to thel Finance Director.  Adopted this_  day of  20  Verified by the Clerk oft the Board Saepa L  10-27-14, Date 10-39-14 Date Date  Approval Approval  Posted by Journal No. Date  County Manager's Approval  10/27/20144:11PM.  BA: 2015-15.xlsm    Stanly County Board of Commissioners  5B tpB  Meeting Date: November3.2014  Presenter:  SIANLY COUNIY  Donna Davis  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* OLectern VCR Lectern DVD J Document Camera** Laptop*** *PCise equipped with Windows XP andI Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you have need to use thel Document Camera and zoomi into aj particular area, if possible please attach a copy oft the document with the: areai indicated  Please. Provide al Brief Description of your Presentations format:_ that you need toz zoomi into. Al laser light isa available top pinpoint your area ofp projection. *** You can! bringi inal laptop that will allow video out tol be connected att thel lectern- set display to6 60Mhz.  for County Employees.  ITEMTOI BE CONSIDERED  Stanly County Utilities  Stanly County Utilities plans to update its Water Sale and, Supply Agreement and Maintenance Agreement with Greater Badin Water & Sewer District in advance oft the Greater Badin Water System Rehabilitation project. The Stanly County Manager requests authorization to sign this agreement on  behalfofthe County.  1)A Approve. Authorizing Resolution  Signature: Date: Ocotober28.2014  Dept. Utilities Attachments:  yes X Certification of Action Certified tol beat true copy of the action taken byt the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  X  Tyler Brummitt, Clerk to the Board  Date    Stanly County 10001 North First Street Suite 10 ALBEMARLE, NORTH CAROLINA 28001  RESOLUTION BY GOVERNING BODY OF COUNTY OF STANLY WHEREAS, County of Stanly (hereinafter referred to as "County") has made available to the Greater Badin Water & Sewer District (hereinafterreferred to as "GBWSD") finished water for purchase and distribution and services for the maintenance and operation  oft the GBWSD for more than 30 years; and  WHEREAS, the County intends to continue the sale of water and services for the maintenance and operation oft the GBWSD and to enter into new 40 year agreements with the  GBWSD.  WHEREAS, the County has applied for a grant from the North Carolina Department of Environment and Natural Resources State Revolving Fund (hereinafter referred to as "Agency") for the rehabilitation of the existing GBWSD waterlines (hereinafterreferred to as  "Project").  NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF That the County will enter into a Water Sale and Supply Agreement and a Maintenance Agreement (hereinafter referred to as "Agreements") with the GBWSD for the That Andy Lucas, County Manager, and successors SO titled (hereinafter referred to as "Authorized Official") are hereby authorized to execute the Agreements on behalf oft the That the Authorized Official and successors SO titled are hereby authorized and directed to furnish such information as the Agency may request in connection with the Project; to make any necessary assurances; and to execute such other documents as may be  COMMISSIONERS OFTHE COUNTY OF STANLY: sale of water and maintenance and operation services;  County;  required in connection with the Project.  This resolution is effective upon its adoption this 3rd day ofNovember, 2014.  Tony M. Dennis, Chairman  ATTEST:  Tyler Brummitt, Clerk to the Board    This is to certify that this is a true and accurate copy oft this resolution adopted by the Stanly  County Board of Commissioners the 3rd day of November, 2014.  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board of Commissioners  50 PE  Meeting Date: November: 3,2014 Presenter: Donna  STANIN COUNY  Davis  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD - Document Camera** Laptop*** *PCise equipped with' Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and) Network connectivity ** Ifyoul have need to use the Document Camera and zoom into: a particular area, ifp possible please attacha a copy oft the document with the area indicated  Please Provide al Brief] Description ofy your Presentations format:_ that you need toz zoom into. AI laser light is available top pinpoint your area ofp projection. *** You can bring ina a laptop that will allow video out to! be connected at the lectern- set display to 60Mhz.  for County Employees.  ITEMTO BE CONSIDERED  Greater Badin Water & Sewer District  Greater Badin Water & Sewer District plans to update its Water Sale and Supply Agreement and Maintenance Agreement with Stanly County Utilities in advance ofthe Greater Badin Water System Rehabilitation project. The Utilities Director requests authorization to sign this agreement on behalfof  the District  1) Approve Authorizing Resolution  Signature:  Dept. Utilities Attachments:  Date: Ocotober 28,2014  yes Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  X  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  X  Tyler Brummitt, Clerk to the Board  Date    Greater Badin Water & Sewer District 10001 North First Street Suite 12 ALBEMARLE, NORTH CAROLINA 28001  RESOLUTION BY GOVERNING BODY OF GREATER BADIN WHEREAS, Greater Badin Water & Sewer District (hereinafter referred to as "GBWSD") has purchased and received from the County of Stanly (hereinafter referred to as "County") finished water for distribution and services for the maintenance and operation of  WATER & SEWER DISTRICT  the GBWSD for more than 30 years; and  WHEREAS, GBWSD intends to continue the purchase of water and services for the maintenance and operation of the GBWSD and to enter into new 40 year agreements with  the County; and  WHEREAS, GBWSD has applied for a grant from the United States Department of Agriculture - Rural Development (hereinafter referred to as "Agency") for the rehabilitation  oft the existing GBWSD waterlines (hereinafter: referred to as "Project"). OFTHE GREATER BADIN WATER AND SEWER DISTRICT: purchase ofwater and maintenance and operation services;  NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF DIRECTORS That the GBWSD will enter into a Water Sale and Supply Agreement and a Maintenance Agreement (hereinafter referred to as "Agreements") with the County for the That Donna Davis, Utilities Director, and successors SO titled (hereinafter referred to as "Authorized Official") are hereby authorized to execute the Agreements on behalf of the That the Authorized Official and successors SO titled are hereby authorized and directed to furnish such information as the Agency may request in connection with the Project; to make any necessary, assurances; and to execute such other documents as may be  GBWSD;  required in connection with the Project.  This resolution is effective upon its adoption this 3rd day ofNovember, 2014.  Tony M. Dennis, Chairman  ATTEST:  Tyler Brummitt, Clerk to the Board    This is to certify that this is at true and accurate copy of this resolution adopted by the Greater Badin Water & Sewer District Board of Directors the 3rd day of] November, 2014.  Tyler Brummitt, Clerk to thel Board    NORTH CAROLINA STANLY COUNTY  Water Sale and Supply Agreement  STANLY COUNTY and GREATER BADIN WATER and SEWER DISTRICT THIS AGREEMENT entered into by and between STANLY COUNTY, a body politic and corporate of the State of North Carolina, hereinafter called "County" and the GREATER BADIN WATER & SEWER DISTRICT, a body corporate ofthe State ofNorth Carolina,  hereinafter called "District", WITNESSETH:  WHEREAS the County owns and operates a water distribution system; and, WHEREAS, County acqu DR/A pe @ yof Albemarle and' Town of  Norwood, pursuant to agreements with Albemarle and Norwood and that water is pumped and  distributed throughout y(0)0 - -  DD  WHEREAS, thetounty-has availabré capacity toprovide water for distribution in excess ofits present and anticipated needs and requirements for furnishing water to its customers; and, WHEREAS, District has for some time purchased and received from Stanly County  finished water for distribution and intends to continue the purchase ofwater; and,  WHEREAS, District plans to rehabilitate and upgrade its water distribution system and prior to undertaking the construction for rehabilitation and upgrade ofa water distribution system, the Greater Badin Water and Sewer District must be assured of an adequate supply of  treated water to operate the proposed water system; and,  WHEREAS, Stanly County has agreed to supply District with treated water upon the  terms and conditions herein set forth.  NOW, THEREFORE, for and in consideration of the mutual covenants and agreements  herein contained, it is understood and agreed as follows:  Water Sale: and Supply Agreement STANLYCOUNTY: and GREATER! BADIN WATER & SEWERI DISTRICT  pagelof6    ARTICLEI Term  This agreement and all ofi its terms, conditions and provisions shall become effective from the date hereofand shall continue in force and effect and be binding upon the respective parties, their successors and assigns for a period of forty (40) years, commencing January 1, 2015, which date, except as hereinafter otherwise provided, is established and herein referred to as the "commencement date" of the forty (40) year term oft this agreement; provided that in the event District shall be ready and capable of operating its water distribution system and prepared tor receive a supply of water as herein provided prior to January 1,2015, then in such event, the parties hereto may, by mutual agreement, establish an earlier date for the commencement of the forty (40) year term of this agreement, which earlier date shall thereafter be designated and effective as the date oft the commencement fthe forty (40) year term oft this agreement; and provided further that in the event District, for justifiable and warranted reasons, shall not be prepared to receive and açcept a supply ofv water as of. January 1,2015, then in such event the parties hereto may, by mutual agreement, establish a later date for the commencement date of said forty (40) year term, which later date shall be designated and effective as the date of commencement of the forty (40) year term of this agreement. Ifthe parties hereto shall not mutually agree upon and establish an earlier date or a later date as hereinabove provided, then January 1,2 2015 shall remain unchanged and unmodified as the date of the commencement of the  forty (40) year terml hereof.  ARTICLEII Furnish Water  Water Sale and Supply. Agreement STANLYCOUNTY: and GREATER! BADIN WATER & SEWER DISTRICT  page2of6    Beginning on the date designated and established in Article Ihereofa as the date oft the commencement oft the forty (40) year term oft this agreement, and continuing for a period of forty (40): years, County agrees to provide daily from its sources, subject, however, to the terms and provisions oft the County's agreements with the City of Albemarle and the Town of Norwood, such quantities of water as required and needed by District in the operation ofi its water distribution system; the quality of which shall meet State and Federal standards. Determination oft the amount of water pumped, and/or furnished to District by County shall be based upon meters or recording devices to bei installed by District according to County standards and thereafter maintained by County at the points of delivery ofs such water to District's distribution system. The meters or recording devices shall be read at least once per month, and water furnished through each meter or recording device shall be billed o District separately and independently of other meters or recording devices. Bills shall be rendered monthly by County tol District for all water thus established as delivered and taken and District shall make payment ofall bills rendered to it by County within a period oft thirty (30) days after the receipt oft the  respective bills.  ARTICLEI III Payment to County  District shall pay County each month as provided in Article II oft this agreement for the quantities of water pumped and delivered hereunder for the preceding month at the rate County charges its affiliated (associative) systems as established by its governing authorities. Said sums  shall be paid by District as provided in Article II above.  ARTICLEIV  Use of County's Present Facilities  Water Sale and Supply Agreement STANLY COUNTY: and GREATER BADIN WATER&S SEWER DISTRICT  page3of6    Iti is understood and agreed that the County's primary responsibility and obligation in the operation ofa water distribution system is toj provide a supply ofwater for the use and benefit of its retail customers. The quantities of water provided for the benefit District as herein provided shall be pumped and delivered through County's existing pumping facilities and water mains. Nothing herein contained shall be construed to require the County to install and operate additional pumps, water mains or other facilities, and should the existing pumping, transporting and other facilities of the County become inadequate to serve the needs of County and the needs ofDistrict hereunder, the needs and requirements of County for water shall have priority over the  right ofl District to receive water hereunder.  ARTICLE V  Interruption and Curtailment ofy Water Supply  County shall not be responsible for any interruption of water pumped, and delivered to District under this agreement and County shall have the right to temporarily curtail or cease pumping and delivery of water hereunder, whenever it may appear, in the sole and absolute discretion of County's governing body, that to continue to pump and deliver water hereunder would render County unable to properly furnish an adequate water supply for the use ofits  consumers.  ARTICLE VI  Water Pressure and Fire Protection  Itis understood and agreed by each oft the parties hereto that nothing in this agreement shall be deemed or construed to impose in anywise upon County the duty or obligation to deliver water (i) at any stated particular pressure; or subject to the requirement to furnish up to five  Water Sale and Supply Agreement STANLYCOUNTY and GREATER BADIN WATER & SEWERI DISTRICT  page4of6    hundred thousand gallons of water per day, (ii) at any stated particular volume off flow within a given period oft time. Subject to the requirement in this agreement imposed on County to furnish water to District, the County shall not be obligated to furnish fire protection or water for fire protection to District or any other person, firm or corporation, provided however the District may  use any water furnished for fire protection.  ARTICLE VI Report toAuthority  County shall make available tol District at least annually any documentation or reports  provided by its water suppliers, the City of Albemarle and the Town ofl Norwood.  ARTICLE VII Agreement Non-assignable  The rights accruing to and duties imposed on County under and by virtue oft the terms and provisions of this agreement shall not be assigned, transferred or delegated without the prior  consent of County.  ARTICLE VIII Events Voiding Agreement  This agreement shall become null and void and of no effect upon the occurrence oft the  following:  (i) In the event the Board of Directors of the Greater Badin Water and Sewer District fail to achieve adequate funding for the construction ofa water distribution  system.  Water Sale and Supply Agreement STANLY COUNTY: and GREATERI BADIN WATER & SEWERI DISTRICT  page5of6    IN WITNESS WHEREOF, County has caused these presents to be signed in its corporate name by its Chairman, attested by the County Clerk, and its corporate seal hereto affixed by authority ofar resolution adopted by its Board of Commissioners and District has caused these presents to be signed ini its corporate name and by its Chairman, attested by its Clerk, and its corporate seal  hereto affixed by authority ofa resolution adopted by its Board of Directors.  Dated this the (SEAL) Attest  day of  2006. Stanly County By  Andy Luças, County Manager  Tyler Brummitt, County Clerk  Greater Badin Water and Sewer District  (SEAL)  By  Donna Davis, Utilities Director  Attest:  Tyler Brummitt, District Clerk  Water Sale and Supply Agreement STANLY ÇOUNTY: and GREATER BADIN WATER & SEWERI DISTRICT  page6of6    NORTH CAROLINA STANLY COUNTY  Maintenance Agreement  STANLY COUNTY and GREATER BADIN WATER and SEWER DISTRICT  THIS AGREEMENT, made and entered into this the  day of  2006, by and between GREATER BADIN WATER and SEWER DISTRICT, hereinafter referred to as DISTRICT, a body corporate, organized and existing under the laws of the State of North Carolina, by and through the Board of Commissioners of Stanly County, North Carolina, party of the first part, and the COUNTY OF STANLY, State of] North Carolina, a body politic organized and existing under the laws of the State of North Carolina, hereinafter referred  toas' "COUNTY, party oft the second part;  WITNESSETH:  THAT WHEREAS, the DISTRICT will operate a water distribution system in Stanly  County, North Carolina; and  WHEREAS, the said water distribution system shall be operated and maintained by the  Stanly County Department ofUtilities, and  WHEREAS, it is the desire oft the DISTRICT and the COUNTY that the DISTRICT pay and reimburse to the COUNTY the DISTRICT'S proportionate share of the costs to the COUNTY and its department of Utilities for the operation and maintenance of the DISTRICT'S water distribution system to include the office and field work forces and the equipment used and supplies furnished to the DISTRICT by the COUNTY'S Department ofUtilities;  Maintenance Agreement  STANLYC COUNTY: and GREATER! BADIN WATER & SEWERI DISTRICT  page lof4    NOW, THEREFORE, for and in consideration of the premise and the mutual covenants  hereinbefore set forth, the parties hereto do hereby agree as follows:  ONE: The DISTRICT will pay to the COUNTY a percentage of the costs to the COUNTY for all matters and things set forth in Paragraph Tow hereof as will be determined by the following formula plus all outside and exclusive costs which may be incurred by the Stanly  County Department ofUtilities:  At the beginning of each fiscal year, the number of customers in the DISTRICT times two (for the two services rendered water distribution and wastewater collection) will be divided by the total number of water customers and sewer customers serviced by the COUNTY as the County Utilities Department system, and the resulting percentage will be the portion of the Stanly County budget of which the DISTRICT will pay to the  COUNTY during the ensuing year. The following is an example:  Number of GBW&SD Customers X 2 divided by Total Number of Customers served by the Stanly County Department of Utilities (i.e. Stanly County Utilities, Piney Point Water District, Greater Badin Water and Sewer District x 2, Stanly Water and Sewer Authority and all sewer  customers not in the Greater Badin District)  1250/5600 = 0.22 or 22%  TWO: This percentage will be paid on a monthly basis by the DISTRICT to the COUNTY to be credited to the Stanly County Department of Utilities and will constitute the DISTRICT'S proportionate share of the expenses incurred by the County Department of Utilities, including the following services: all costs of administration, billing and collecting, maintenance personnel, indirect costs associated with personnel, attorneys' fees, audit contracts, telephone, computer programming costs, printing costs other than bills, utilities except for those relating to Water Distribution, travel, repair and maintenance of building, grounds and  Maintenance Agreement  STANLY COUNTY and GREATERI BADIN WATER & SEWERI DISTRICT  page2of4    equipment, vehicle operation and maintenance, small tools and minor office equipment, other supplies not related to maintenance of systems, bonds and insurance, motor vehicle insurance,  bacterial testing, and uniform rental;  THREE: The entire costs for the following services, supplies, etc, will be charged to the DISTRICT on a direct basis: water purchases and distribution of the same; general debt service on the District system; supplies and material pertinent to DISTRICT system maintenance, and personnel at hourly county-paid rate for repair time on system; outside consultants and contractors for DISTRICT; capital improvements and capital outlay in the DISTRICT; postage costs, printing of utility bills and equipment use other than vehicle operation and maintenance  will be charged at hourly rates.  FOUR: The DISTRICT is to pay the entire cost of work, maintenance, repairs and supplies done on system to be billed periodically by Stanly County Department ofl Utilities;  This Agreement will be effective as of. January 1, 2014, and shall remain in full force and effect for forty (40) years) unless and until either party hereto gives to the remaining party at  least ninety (90) days written notice ofi its intention to terminate the same.  IN TESTIMONY WHEREOF, the GREATER BADIN WATER and SEWER DISTRICT, by and through the Board of Directors, the Governing Board of the GREATER BADIN WATER and SEWER DISTRICT, has authorized this Agreement to be executed by its Chairman and attested by its Clerk, the day and year first above written, and the COUNTY OF STANLY has authorized this Agreement to be executed by the Chairman ofi its Board of County  Commissioners, and attested by its Clerk, the day and year first above written.  Maintenance Agreement  STANLY COUNTY and GREATER BADIN WATER & SEWER DISTRICT  page 3of4    GREATER BADIN WATER and SEWER DISTRICT  By:  Donnal Davis, Utilities Director  ATTEST:  By:  Tyler Brummitt, County Clerk  COUNTY OF STANLY  By:  Andyl Luças, County Manager  ATTEST:  Tyler Brummitt, County Clerk  Maintenance Agreement  STANLY COUNTY and GREATERI BADIN WATER & SEWER DISTRICT  page4of4    Revised 10/19/2007  Stanly County Board of Commissioners  Meeting Date Presenter:  November 3, 2014 AndyLucas, County Manager ITEMTO! BE CONSIDERED  Consent  SIANIY COUNIY  Agenda Regular Agenda  Stanly County Fiber Build RFP  The Board previously directed stafft to proceed with the development ofa an RFP to more clearly define the cost of aj proposed fiber build to connect the County's new emergency radio system tower sites in Locust, Albemarle and' Tuckertown with MCNC's open access, fiber network in Midland. Attached please find the proposed scope ofv work and cost to develop and administer the RFP. Itis proposed the Board appropriate unreserved General Fund balance to cover the associated $12,000 cost of  this RFP process.  1. Review and consider authorizing staff to enter into a contract with ECC Technologies for 2.  Review and consider amending the EDC's budget to cover the cost oft this RFP development  the proposed RFP development and administration.  and administration.  Signature: Date: 10/31/14  Andy Lucas  Dept Central Administration Attachments:  X yes Certification of Action Certified tol be a true copy oft the action taken by the Stanly County Board of Commissioners on  no  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    ECC TECHNOLOGIES October 29, 2014  Stanly County Stanly Commons 1000 N First Street, Suite 10 Albemarle, NC 28001 Mr. Andy Lucas Cc: Joe Starks, Keith Schnetzer  Re: Stanly County Fiber- - Construction RFP Proposal  Dear Mr. Lucas,  ECC Technologies Inc. is please toj present a proposal to provide Professional Services in support of the development of a fiber optic construction request for proposal (RFP) and RFP administration services for Stanly County. This process is a continuation oft the work done in the Stanly County Fiber Business Plan. The responses to the RFP by the construction companies will The overall project budget will take things such as; design, make ready, and pole attachment fees as well as the actual pole attachment agreements into consideration. Each of the items within the budget come with their own set of discussion points that will need to be clearly identified and vetted with all stakeholders prior to the budget being finalized and the project moving into the ECC Technologies has worked with many municipal organizations across the U.S. in the development of similar project scopes. ECC Technologies is a pioneer in the development oft the municipally owned fiber optic infrastructure and the procurementcomstrnuction phases required to  help firm up the budget costs for the overall project.  next phase.  insure a successful, on time, under budget project.  ECC Technologies  Since 1995, ECC Technologies has been in the forefront of the successful establishment and operations of for profit and not for profit fiber based telecommunications networks, providing design, operational management, and sales and marketing services for a host of entities ranging  from carriers to communities, businesses, and municipalities. Thank you for considering ECC. We look forward to a successful project.  Sincerely, Rurt R. Trengel Kurt Frenzel ECC Technologies Inc.  Page- - 1-  8504 Six Forks Rd. Suite 203, Raleigh, NC27615    ECC TECHNOLOGIES  SCOPE OF SERVICES  ECC envisions that this project may face changes well into the installation phases of the fiber infrastructure and are proposing the development of a unitized bid package, which will define costs for specific units of construction. As routes are added, moved and otherwise changed, our budgets can be recalculated on an as needed basis. Once a contractor is selected and details on all desired routes are defined, ECC can begin the detailed engineering and construction phases ofthis  project.  ECC Technologies will provide the following services:  1. Planning & Analysis  ECC will draft for final review by Stanly County an RFP document to competitively procure unit cost construction estimates for a fiber build in Stanly County. Information gathered in the As part of this phase ECC will develop a bid specification based on the following:  Business Plan document will be used to support the RFP.  General conditions of the project Specific conditions of the project  Project scope Project timeline Technical specifications Unitized bid forms  In addition, ECC will develop contract documents to be referenced by the RFP, for the  construction companies to review prior to submitting their proposals.  2. RFP Administration  ECC will finalize the RFP documents and incorporate all County edits and comments. ECC will conduct aj pre-proposal review meeting with prospective bidders.  ECC will alert the construction companies of the RFP.  ECC will respond to construction companies with questions and issue any necessary RFP ECC will review and tabulate RFP responses and provide a summary report to the County ECC will make recommendations and assist the County in reviewing and executing  addenda.  with our recommendations for contract awards. contracts with the construction company.  Page-2-  8504 Six Forks Rd. Suite 203, Raleigh, NC: 27615    83 ECC( (TECHNOLOGIES  Assumptions  The County will provide contract "boiler plate" terms and conditions to be incorporated The County is responsible for any attorney fees to prepare, execute and/or administer  into the RFP documents. construction contracts.  Schedule  ECC proposes the following schedule and milestone events:  Nov 2014 Dec 2014  County Proposal review and approval Data Collection and analysis Draft RFP County Review & Edits Alert/Deliver RFPS RFP Pre-proposal Meeting Issue Addenda RFP Responses Due RFP Evaluation RFP Award Recommendation RFP Contract Execution  Jan 2015  Receive Award Approval from County Board  3.  FEE PRICE PROPOSAL  Task1-E Planning, Analysis and RFP creation Task 2-1 RFP. Administration  $12,000.00 O fi2000.00  Total  The overall fee for the scope of work submitted is $12, 090,00  After the bids are received from the prospective bidders, ECC Technologies will re-evaluate the total project costs to ensure adherence to established budgets. Any requirements for budget  increase or decrease will bei reviewed and discussed with the County.  Page-3-  8504 Six Forks Rd. Suite 203, Raleigh, NC27615    ECC TECHNOLOGIES  4. TERMS AND CONDITIONS  ECC Technologies will invoice as the above tasks are completed. Payment is due within 30 days ofreceiving the invoice. ECC reserves the right to impose a 1%% monthly service charge for late  payment.  Notice to Proceed  Please indicate your notice to proceed and acceptance of the proposed scope ofservices,fee, terms and conditions by signing, and returning an original copy ofthis proposal.  Mr. Andy Lucas Signature:, Title: Date: Joe Starks Signature: Title:  Date: October 29. 2014  Page -4-  8504 Six Forks Rd. Suite 203, Raleigh, NC27615    Stanly County Board of Commissioners  Meeting Date: November 3, 2014  Presenter:  Lucas Andy  STANIN COUNIY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCis equipped with Windows XPa and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you! have need to use the Document Camera and: zoomi into: a particular area, ifp possible please attacha copy oft the document with the: areai indicated  Please Provide al Brief] Description of your Presentations format: that you need toz zoomi into. AI laser lighti is available to pinpoint your area of projection. *** You can bring inal laptop that will allow video out to be connected: att the lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  Stanly County Building Re-Use Grant Resolution  The EDC recommends the County support the efforts of a new economic development project seeking to locate and/or expand in Stanly County. The project is seeking building re-use grant funds from the NC Department of Commerce. The County will have a 5% financial match commitment of $12,000. Project Utility plans to invest $1.8 million and is committed to creating  twenty (20) new, jobs.  Review and consider approving the resolution to support the building re-use application and the  County's financial match commitment.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be at true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    AUTHORIZING RESOLUTION BY STANLY COUNTY  for the  North Carolina Department of Commerce Building Reuse Program "Project Utility Building Reuse Project"  WHEREAS, Thel North Carolina General Assembly has authorized funds to stimulate economic development andj job creation in distressed areas through constructing critiçal water and wastewater facilities, addressing technology needs, renovating vacant buildings, and implementing research and WHEREAS, the County has need for and intends to assisti in the renovation ofa vacant building in a  demonstration projects, and  project described as the' "Project Utility Building Reuse Project"; and Commerce from its Building Reuse Program for the project;  WHEREAS, the County intends to request funding assistance from thel North Carolina Department of NOWTHEREFORE BE ITRESOLVED, BY' THE STANLY COUNTY BOARD OF That the County is in full support of the application and the project, if funding is received, and That the County will arrange for al local cash match of $12,000 to be used for the administration of the That the County has substantially complied or will substantially comply with all State, and local laws, rules, regulations, and ordinances applicable to the project and to the grants pertaining thereto, and that Andy Lucas, County Manager, is authorized to execute any additional documents pertaining to the grant appliçation as requested by the North Carolina Department of Commerce. Adopted this the 3rd day ofl November 20141 in Albemarle, North Carolina.  COMMISSIONERS:  project, and  Tony M. Dennis, Chairman  ATTEST:  Tyler Brummitt, Clerk (Seal)    PROJECT EXPENSES & FUNDING SOURCES - Project Utility  TotalF Project Cost ($):  1,878,500 (amount shoulde equal Total Project Funding below)  includes property acquisition, construction, equipment, administration, etc.  List alle expenses related tot the total project cost with the corresponding funding source int the table below. The table shouldi include costs for acquisition, renovation, equipment, training, etc.; and all funding sourcesi including business/personal. capital pledged, loans, grants, incentives, etc. The tables should clearly show ALL expenditures and ALL funding sources fort the project. Ifn moret than one expense willl be paid with thet funding source, breakt the expensesi into separate lines with the specific amountt tol be paid from the source fore each expense.  Indicate the amount, whether the funds are proposed or committed and the date the funds are available.  Proposed or Committed Proposed Proposed Proposed Proposed Proposed  Date Avail 11/04/14 11/04/14 11/04/14 11/04/14 11/04/14  Expense Acquisition Equipment Renovations Renovations Administration  Funding Source  Amount $900,000 $490,000 $238,250 $238,250 $12,000  Project Utility Project Utility Project Utility NC Commerce Building Reuse Stanly County  TOTAL PROJECT FUNDING: $ 1,878,500  (amount should equal Total Project Cost above)  Total Cost oft the Renovation  Project: ($)  476,500    Revised 10/19/2007  Stanly County Board of Commissioners  STANIY Meeting Date COUNTY Presenter:  November. 3, 2014 Andy Lucas, County Manager ITEM TO BE CONSIDERED  Consent Agenda Regular Agenda  Personnel Resolution - Travel Policy Amendment  Attached please find aj proposed amendment to the County's current travel and subsistence policy. The changes will limit meal reimbursement for travel and training to the established per diem rates which are  identified below: Breakfast-$8.00 Lunch- $11.00 Dinner- $15.00  Itisre recommended this proposed amendment be effective. January 1, 2015.  Review and consider approval of the proposed amendment to the County's travel policy.  Signature: Date: 10/22/2014  Andy Lucas  Dept Central Administration Attachments:  YesX Certification of Action Certified tol be at true copy oft the action taken by the Stanly County Board ofCommissioners. on  no  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Subsistence  The per diem reimbursement rate for bBreakfast, lunch, and dinner will be emlue4t800SIOA --w-w------ alermeis-fypealepersewweiepeeryen.  and $15.00 respectively per meal. when  forthe    Stanly County Board of Commissioners  STANIY Meeting Date: November3,2014  409  Presenter:  COUNY  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyouh have need tou use thel Document Camera and zoomi into aj particular area, if possible please attacha a copy of the document with the: areai indicated  Please Provide al Brief Description ofyour) Presentations format:_ that your need toz zoom into. AI laser lighti is available to pinpoint your area of projection. *** You can bring ins a laptopt that will allow video out tol be connected att the lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  CONSENT AGENDA  A. Minutes - Recessed meeting ofOctober 13, 2014 and regular meeting of October 20, 2014.  Approve the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to beat true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY COUNTY BOARD OF COMMISSIONERS RECESSED MEETING MINUTES OCTOBER13,2014  COMMISSIONERS PRESENT:  Tony Dennis, Chairman (Left at 9:30a.m.) Lindsey Dunevant, Vice Chairman  Peter Asciutto Gene Mcintyre Josh Morton None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTO ORDER  The Stanly County Board of Commissioners (the "Board") reconvened their regular meeting of Monday, October 6, 2014 in the County Manager's Conference Room, Stanly Commons.  Chairman Dennis called the meeting to order at 9:00a a.m. ITEM#1-SAME SEX MARRIAGE BAN IN NORTH CAROLINA  Presenter: Jenny Furr, County Attorney  Suzanne Lowder, Register of Deeds  The County Attorney provided an update regarding recent court rulings and their impacts on North Carolina laws prohibiting same-sex marriage. Due to an order issued on October 10, 2014 by United States District Court Judge Cogburn finding that North Carolina's same-sex marriage prohibitions are unconstitutional, each county in the state is now legally required to  issue marriage applications to same-sex couples.  This item was presented for information only and required no action. TEM#2-LIVESTOCK ARENA - NAMING RIGHTS DISCUSSION  Presenter: Andy Lucas, County Manager  Candice Moffitt, Agri-Civic Center Director  The County Manager stated that he, Chairman Dennis, Vice Chairman Dunevant and Ms. Moffitt met with Stanly County Farm Bureau representatives earlier that morning to discuss the proposal submitted by Farm Bureau for naming rights to the livestock arena. The proposal  Page 1of3    included a commitment of $250,000 to the project if they are guaranteed signage on the arena itself and at the road on Hwy 24/27 for a term of fifty (50) years. No other conditions were  included in the proposal.  After a brief discussion, Vice Chairman Dunevant moved to accept Stanly County Farm Bureau's proposal. The motion was seconded by Commissioner Morton and passed by unanimous vote. TEM#3-TARHEEL CHALLENGE PROJECT- GENERAL CONTRACTOR APPROVAL  Presenter: Andy Lucas, County Manager  On October 10, 2014, three (3) bids were received for the construction /renovation project at the New London School facility. Initially, BPM Construction had the lowest bid. However, due to a mathematical error discovered during the bid opening, the bid was retracted. Of the remaining two (2) bids, Edison Foard, Inc. had the second lowest bid at $1,989,000.00. By statute, BPM Construction had forty-eight hours (48) to reaffirm their original bid amount in order to be considered for the project. Because of this, it was requested the Board authorize  staff to negotiate a contract with the lowest bidder for the project.  By motion, Vice Chairman Dunevant moved to authorize staff to negotiate a contract with the lowest bidder for the Tarheel ChalleNGe construction project. His motion was seconded by  Commissioner Mcintyre and carried by unanimous vote.  Chairman Dennis was excused from the meeting and turned the proceedings over to Vice ITEM # 4 - FIBER / BROADBAND COST & REVENUE ESTIMATES FOR EMERGENCY SERVICES  Chairman Dunevant at 9:31 a.m.  LOOP  Presenters: Andy Lucas, County Manager  Joe Starks, President of ECCTechnologies Kurt Frenzel, VP of ECCTechnologies  At the Board's request, ECCTechnologies conducted a fiber lateral assessment study to connect the Public Safety towers within the county. To present the results of that study, the County Manager introduced Mr. Joe Starks and Mr. Kurt Frenzel of ECC Technologies who participated  via conference call.  Based on the information obtained through the study, the estimated cost to construct the loop to connect the towers would be $1.5 million over an eighteen (18) month period. Additional information provided in the summary included an overview of the current telecommunications environment, proposed fiber routes and the preliminary cost to build, revenue opportunities,  Page 2of3    and the estimated annual operating and maintenance costs associated with the system. Should the Board decide to move forward with the project, ECC would aid in the preparation and  disbursement oft the RFP for the project.  Mr. Starks and Mr. Frezel discontinued their participation in the meeting at 10:04 a.m. By motion, Commissioner Mcintyre moved to authorize ECC to move forward with the project by preparing an RFP and was seconded by Commissioner Asciutto. Motion passed  unanimously. ADJOURN  There being no further discussion, Commissioner Asciutto moved to adjourn the meeting and was seconded by Commissioner Morton. Motion carried by a 4-Ovote at 10:18 a.m.  Tony M. Dennis, Chairman  Tyler Brummitt, Clerk  Page 3 of3    STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES OCTOBER 20, 2014  COMMISSIONERS PRESENT:  Tony Dennis, Chairman Lindsey Dunevant, Vice Chairman Peter Asciutto Josh Morton Gene Mcintyre  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTO ORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, October 20, 2014 at 7:00 p.m. int the Commissioners Meeting Room, Stanly Commons. Chairman Dennis called the meeting to order and Commissioner Morton gave the invocation  and led the pledge of allegiance.  APPAOVAL/ADIUSTIMENTS TO THE AGENDA  With no adjustments to the agenda, Commissioner Asciutto moved to approve it as presented and was seconded by Commissioner Morton. Motion carried by unanimous vote. ITEM#1-P PUBLIC HEARING FOR MONARCH'S APPLIÇATION FOR THE NC DOT 5310  TRANSPORTATION GRANT  Presenter: Blake Martin, Chief Development Officer for Monarch  In Stanly County, Monarch provides day program activities and supported employment services for more than sixty (60) individuals with intellectual and developmental. disabilities at Stanly Industrial Systems (SIS). Monarch is applying fora grant from the NC DOT Federal Section 5310: Enhanced Mobility of Seniors and Individuals with Disabilities Program, to support transportation costs for individuals who use public transportation (SCUSA) as their primary means of getting to and from SIS each day. It was requested the Board hold a public hearing to  receive public comment on the above application by Monarch.  Page1of3    With no questions from the Board, Chairman Dennis declared the public hearing open. Having no one come forward, the hearing was closed. No further Board action was required.  TEM#2-BOARD & COMMITTEE APPOINTMENTS A. Senior Services Advisory Board  The advisory board has four (4) members whose terms expired on September 30, 2014. All have agreed to continue to serve if reappointed. Board consideration was requested to reappoint Dr. Nalin Mehta, Dr. Rob Wilkinson, David Almond and Don Morrison for another term. By motion, Commissioner Asciutto moved to reappoint the above members as requested with each to serve until September 30, 2017. His motion was seconded by Commissioner Morton  and passed with a 4-Ovote. B. Board of Health  Current Board of Health members Larry Faulkner and Ric Cain terms will expire on December 31, 2014. Both members are eligible for another three (3) year term and have stated their Commissioner Asciutto moved to reappoint Larry Faulkner and Ric Cain as requested with each serving a three (3) year term until December 31, 2017. Vice Chairman Dunevant seconded the  willingness to serveifr reappointed.  motion which carried by unanimous vote. C.ABCE D BOARD, TOWN OF NORWOOD  At the October 6, 2014 meeting of the Norwood Town Council, the council voted unanimously to recommend the reappointment of Chalmers Glenn to the ABC Board for a three (3) year term. It was now requested the Board take action to reappoint Mr. Glenn as recommended. Vice Chairman Dunevant moved to approve the reappointment of Chalmers Glenn for a three (3) year term to serve until October 20, 2017. The motion was seconded by Commissioner  Asciutto and passed by a 4-Ovote. TEM#3-CONSENT AGENDA  A. Minutes - Regular meeting of October 6, 2014  B. Finance - Request approval of the attached vehicle tax refunds  Finance - Request acceptance of the Monthly Financial Report for Three Months Ended  September 30, 2014  Page2of3    By motion, Commissioner Asciutto moved to approve the above items as requested and was  seconded by Vice Chairman Dunevant. Motion passed unanimously.  PUBLIC COMMENT - None  GENERAL COMMENTS & ANNOUNCEMENTS support the % cent sales tax referendum on the ballot.  Commissioner Morton reminded citizens that early voting begins on October 231d and to please  Vice Chairman Dunevant reiterated Commissioner Morton's comments stating that the increased sales tax revenue will pay for the new public safety radio communications system and will prevent an increase in the property tax rate. He also noted two (2) handouts included in the agenda packets one related to the webinar "Water Supply Master Plan for the Catawba - Wateree River" scheduled for Monday, October 27th and "The Creative Solutions for Thriving Communities" conference sponsored by Centralina Council of Governments on Thursday, Commissioner Asciutto stated that the Town Hall meetings are going well and that he continues to state his support of the % cent sales tax referendum on the November ballot.  December 11"hir in Concord.  ADJOURN  With no further comments or discussion, Vice Chairman Dunevant moved to adjourn the meeting. His motion was seconded by Commissioner Asciutto and carried unanimously at 7:11  p.m.  Tony M. Dennis, Chairman  Tyler Brummitt, Clerk  Page 3 of3