CITY OFLOUISBURG, KANSAS MINUTES OF REGULAR MEETING  APRIL 15, 2024 Livestream link:  MtS/DOXcaLIVMEwAoushupdtisounctapnegpbom2aolbx  The Council ofthe City ofLouisburg, Kansas, met at 6:30 p.m. in regular session in the City Hall Council Chambers. Mayor Donna Cook presiding. Council Members Steve Town, Tiffany Ellison, Clint Ernst, Kalee Stone, Scott  Margrave  City. Administrator Nathan Law City Clerk Jessica McGowin Communications Coordinator Jean Carder Police Chief. Josh Weber Interim Public Works Supervisor Ben Miller City Attorney Mary Stephenson PLEDGE OF ALLEGIANCE  Councimember Scott Margrave led the pledge ofallegiance.  APPROVALOFTHE AGENDA  Councimember Tiffany Ellison, seconded by Councimember Margrave and carried 5-0, moved to adopt the agenda by adding an executive session of non-elected  personnel under Police Department report 9C1.  APPROVALOF THE MINUTES  Councimember Ellison moved, seconded by Councimember Margrave, and carried  5-0, to approve the April 1, 2024, minutes.    APPROVALOF THE BILLS  Councimember Steve Town moved, seconded by Councimember Ellison, and  carried 5-0, to approve the bills list as presented.  SCHEDULED VISITORS  Adrianne Lane, the sponsor of LHS FBLA, would like to have a co-ed softball fundraiser at Lewis-Young Park in June. Mayor Cook asked about LRC field usage conflicts. Staffwill check into this to make sure there are no conflicts. Lane would like to know if there would be a problem if adults brought alcohol to the event. It would not be sold or given away at the event but there is a concern that adults will bring it to the event. Law stated that this could be rectified by way of a Resolution ifthe Council would like to approve alcohol at the event. Lane asked the Council to waive the field usage and light fees of $45 per hour per field along with the Special Event application fee of $75. There was discussion. Administrator Law said a resolution similar to the one for the Legion' 's truck pull could be drafted. Councilmember Stone moved and Margrave seconded the motion to waive the field usage and light fees for the event. Discussion occurred. Ellison asked if the resolution will come back before the Council. Administrator - Law saidi it would. City Attorney Mary Stephenson stated that it needed to be noted that this was to benefit the city as a whole. Mayor Cook stated it is a public event. Motion carried 5-0.  PUBLIC COMMENTS  None.  COUNCIL REPORTS  Stone - Stone asked about the athletic center invoice on the bills list and why it doubled from the previous month. Finance Clerk Kelly Bond stated that the list of    the current bills included two months of fees due to a payment being lost in the  mail.  Ernst -Ernst asked if any metrics have been done with the strategic and comprehensive plans completed in 2017. Law stated that the Planning Commission reviews it annually and pointed out some items accomplished like in-fill development. Ernst stated the plans would be beneficial for the Council to use for the budget and to plan how to move forward. Mayor Cook said city officials at Paola have provided her with their vision plan and it might be a talking point. Ernst asked about staffing at the pool. Communications Coordinator Carder stated we. havea: full staff. Ernst asked about staffing pool parties as he does not want to see parties canceled due to staffing issues. Carder stated we have notified patrons that we. have ac cancellation policy. Ernst would like to see staff be proactive and have a plan in place SO parties are not canceled. Councilmember Stone asked if there could be a secondary sign-up for lifeguards. Ellison asked ift there are expectations given to the pool staff. Carder stated yes and a manual is provided when they are hired. Ellison wants to make sure we go over the manual with them when they are hired SO they understand the expectations. Stone asked if the staff limited the days this year for pool parties. Carder answered parties are offered on Fridays, Saturdays, and  Sundays.  Ellison - Ellison asked if we had set a date for the job description workshop. There was discussion and was decided the job description workshop will be scheduled for 6p p.m. April 30, 2024. Ellison will attend the LRC meeting tomorrow and also attended an LRC budget workshop that was very productive. Ellison thanked staff for meeting at Lewis-Young Park with the disc golf and trails representatives. Ellison asked when the disc golf was anticipated to be finished. Carder stated a tournament is planned for August sO it should be ready by that time.  Margrave - None.  Town - Thanked volunteer groups who participated in cleaning up the parks. He congratulated Brad Seely for 55 years ofservice at thel Firel Department. He attended  the Leaders Academy in Manhattan and received good information.    DEPARTMENT REPORTS  Public Works - Interim Public Works Supervisor Ben Miller stated that a Public Works new hire will start on April 22. Ellison asked ifthis new hire was previously approved. Miller stated yes. Ellison asked about summer help staff. Miller stated that we were fully staffed with summer help. Ellison asked when the new Public Finance - Finance Director Richard Mikesic gave an update on the finalists for the ERP system. The review committee met with all three and the next step is for the council to review. Mikesic stated that we have followed the RFP timeline to date, and he would like to have a workshop for the council SO each finalist can offer a demonstration for them. Ellison asked if the committee had a preference. Mikesic stated that there was one that the committee was fine not moving forward with due to limitations on what they could offer, SO to cut down on time at the workshop that one would be eliminated. The council agreed to move forward with the other two and hold a workshop at: 5:30 p.m. priorto the next Council meeting on May 6, 2024. Insurance Benefit Proposal - Mikesic provided information on insurance quotes and gave a summary of each benefit. Mikesic stated that this was the first time the city has qualified for a level-funded plan for medical, currently employees pay by age. Mikesic stated there will be some employees that the premium will go up but there will also be employees with premiums that go down. Onaveragei it isas savings to the employees with better coverage. Dental insurance will see a 2 percent premium increase. Life insurance is covered by the employer and Principal, the current provider, is going up: 5 percent. Butifthe City remains with them they would provide vision coverage through VSP and a better cost than the current offering with anet savings of $3,000. Mikesic said the current medical plan will see a 14 percent increase. Thel level plan will see a savings to the City. Various options were] provided that included different deductible amounts and co-pay amounts. There was discussion about cost of the medical coverage. Ellison noted if we stay with the current medical plan the City's share will increase as well as the employees. Stone would like to ask employees their thoughts. Mikesic stated that due to the timeframe of when the quote was received and when staff has to return the information, the vote needs tol be made tonight. There was discussion about providing the employees with options of different levels of premiums and deductibles to choose from. Ernst and Stone would like to see this be a possibility. Mikesic will look into this for next Ellison moved, seconded by Margrave and carried 5-0, to approve Delta Dental,  Works Director will start. Miller stated he thought April 24.  year.  Principal life and vision, and health care option 3 CMZFC.    Executive Session  At7:50 P.M. Ellison moved, seconded by' Town, and carried 5-0, that the city council recess into executive session to discuss personnel matters of non-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1), to include the City Attorney, City. Administrator and Police ChiefJosh Weber with the Return to Open Meeting - The Council returned to the open meeting at 8 p.m. Police - Police ChiefJosh Weber presented two new hires for council approval. Ernst moved, seconded by Ellison and carried 5-0, to approve the hire ofai full-time Ernst moved, seconded by Margrave and carried 5-0, to approve the hire of a full- Weber would like approval to purchase a new Tahoe in the amount of$61,647.15. Ernst moved, seconded by Margrave and carried 5-0, to approve the purchase ofa Weber gave a department update on phones and cameras. He thanked the Lake community for their appreciation in the extra patrolling in the neighborhood. Weber isw working on recovering $4,000 from the state in fees from a case worked in the city limits that cost the department a substantial amount. He said there will be some traffic campaigns on upcoming holidays and will be attending a police chiefs  meeting to resume in the City Council chamber at 8 p.m.  officer Deborah Swanson at a pay scale of4-8B. time officer Robert Lake at a pay scale of4-8A.  Tahoe in the amount of $61.647.15.  conference in April.  Fire- - Absent.  City Attorney - None.  MAYOR'S REPORT    Mayor Cook proclaimed April 26, 2024, Arbor Day and May 2, 2024, as National Day of Prayer in the city. Mayor Cook read both proclamations aloud.  ADMINISTRATORS REPORT  Amity Sidewalk RFP - Law provided an revised RFP to include language for engineering and design options to take into consideration traffic control at. Amity & Sutherland. Cook asked for clarification about the traffic light option. Ellison stated in the RFP the project description states that it should encompass this but the title could be: more clear. Ernst also stated that it was encompassed in the RFP in the third section for pedestrian crossing options. Stone clarified that this was for consideration only with the answer being yes. Ellison wants to make sure that the title is abundantly clear of what the scope ofv work is. Ellison clarified as to what we should expect toi receive back from this RFP wouldb bea a design option with estimated financial considerations to include construction observations and oversight of the project as the engineer and final completion. Law stated yes, and the up to final completion acceptance ofthe city. The pricingwouldinclude thec costo ofengineering Town moved, seconded by Ernst and carried 5-0, to release the RFP for design and engineering of the Amity Street project to include highway pedestrian crossing, Ellison asked ifthe bid opening would be a public opening or closed, Law said it would be a closed proposal with a public opening and would bring all proposals to  service and overseeing, not the construction.  stormwater, and sidewalk, with the amendment of section 9 date.  the council.  Update to the Master Park Plan - Law said the Master Park Plan was revisited by the Park & Tree Board in particular for City Park at Councl5rcommendation The board did not want to add parking to the priority list now but did say an additional pickleball court is needed. Stone asked about replacing the mulch. Law stated that it would come back with budget considerations. Cook asked thereis a group requesting more pickleball courts. Law stated it segued from a discussion of the tennis court and that it sees heavy use by pickleball ball players. Cook has spoken to pickleball players, and they are currently not waiting for a court. Ellison asked how the determination was made that there was adequate parking. Law said the board felt  there was enough parking on the east side of the park.    Ernst moved, seconded by Town and carried 5-0, to update the Master Parks Plan  with the recommended changes dated April 2024.  Sidewalk Improvement Program Option - Law provided an option to reimburse residents a portion of cost if they repair or replace a sidewalk across their property. Ernst has concern for the lack ofcurrent technology, that ift the tax option is utilized it may not get charged or may be charged longer than the 10-year period. Law said the information has to be provided to the County for assessments SO that is a way to track. Cook asked ifthis needs to be voted on tonight. Ernst said  this item is mostly presented for future budget discussions.  Freedom Fest Display Fireworks - Town said preliminary feedback indicates fireworks cost to be $8,277.55. Cook asked how much money is budgeted for fireworks. Law said the City budgets halfofthe cost and the total cost was expected at $8,750. Ernst moved and Ellison seconded to approve the purchase of the Freedom Fest display fireworks and to increase to the budgeted price of $8,750 as needed. Discussion occurred about the City's budgeted fund and the non-budgeted Freedom Fest fund. Ellison said many municipalities are abandoning displays due to cost, and we are fortunate to have Town and other volunteers who can conduct the  fireworks display. Motion carried 5-0.  Rezoning of 206 S. Metcalf - Case number 24001-Z Rezone - Law provided a proposal from the Planning Commission to rezone a tract of land on South Metcalf to a C-3 General Business District. Stone asked what the property owners are proposing to do with thej property due to its proximity to homes. Law stated potential mixed use with residential use on the non-primary floor and a rental space on the Town moved, seconded by Ellison and carried 5-0, to pass an ordinance changing thez zoning classifications or district of certain lands located in the city ofLouisburg, Kansas under the authority granted ty the City of Louisburg, Kansas, city zoning regulations of2010 adopted by ordinance 987,asamended, ofthe CityofLouisburg,  primary floor.  Kansas.    Annexation - Planning Commission Recommendation to Council - Ernst would like Law to provide cost VS benefit analysis and return it to the May 6, 2024,  meeting. Item tabled.  Quotes to humanely remove nuisance animals - Law provided quotes to remove otters from the Louisburg Lake. Law said this isai non-budgeted item, which is why it is before Council. Ernst said the subdivision's HOA will be meeting and will ask  that group and report back findings at the next meeting.  EXECUTIVE SESSION  At 8:40 p.m. Ellison moved the city council recess into executive session to discuss personnel matters ofnon-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1), to include the City Administrator and City Attorney with the meeting to resume in the City Council chamber at 9 p.m. Law asked: ifthis was to discuss a legal matter or non-elected personnel. There was  discussion. Motion failed for lack ofs second.  At8:42 p.m. Ellison moved, seconded by Stone and carried 5-0, the city council recess into executive session to discuss personnel matters ofnon-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(I), to include the City Administrator and City Attorney with the meeting to resume in the  City Council chamber at 9:05 p.m.  Return to Open Meeting - The Council returned to open meeting at 9:05 p.m. At 9:05 p.m. Ellison moved, seconded by Stone and carried 5-0, the city council recess into executive session to discuss personnel matters of non-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1), to include the City Administrator and City Attorney with the meeting to resume in the  City Council chamber at 9:15 p.m.  Return to Open Meeting - The Council returned to open meeting at 9:16 p.m.    At 9:16p.m. Ellison moved, seconded by Stone and carried 5-0, the city council recess into executive session to discuss personnel matters ofnon-elected personnel under the non-elected personnel matter exception, K.S.A.75-43190)0, to include the City Administrator and City Attorney with the meeting to resume in the City  Council chamber at 9:25 p.m.  Return to Open Meeting - The Council returned to open meeting at 9:25 p.m.  Ellison moved, seconded by Stone and carried 5-0, to name Ben Miller as Public  Works Supervisor.  At 9:27 p.m. Ellison moved, seconded by Stone and carried 5-0, the city council recess into executive session to discuss personnel matters ofnon-elected personnel pursuant under the non-elected personnel matter exception, K.S.A. 75-4319(b)(1), toi include the City Attorney with the meeting to resume in the City Council  chamber at 10 p.m.  Return to Open Meeting - The Council returned to open meeting at 10:01 p.m. At 10:01 p.m. Ellison moved, seconded by Stone and carried 5-0, the city council recess into executive session to discuss personnel matters of non-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1), to include the City Attorney with the meeting to resume in the City Council chamber Return to Open Meeting The Council returned to open meeting at 10:13 p.m.  at 10:10 p.m.  At 10:13 p.m. Ellison moved, seconded by Stone and carried 5-0, the city council recess into executive session to discuss personnel matters ofnon-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(),to    include the City Attorney with the meeting to resume in the City Council chamber Return to Open Meeting - The Council returned to the open meeting at 10:36 At 10:36 p.m. Ellison moved, seconded by Town and carried 5-0, the city council recess into executive session to discuss personnel matters ofnon-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(I), to include the City Administrator and City Attorney with the meeting to resume in the Return to Open Meeting - The Council returned to open meeting at 10:47 p.m.  at 10:30 p.m. p.m.  City Council chamber at 10:45 p.m.  No action was taken.  ADJOURNMENT the meeting.  At 10:47 p.m. Margravemoved, seconded by Ellison and carried 5-0, to adjourn  Approved:  Donna Cook, Mayor Attest:  Jessica McGowin, City Clerk