24 Tuesday, February 6, 2024 Minutes-City of Lenoir Council Meeting  LENOIR CITY COUNCIL TUESDAY, FEBRUARY6, 2024  6:00 P.M.  PRESENT:  Mayor Joe Gibbons presiding. Councilmembers present Mayor Pro-Tem David Stevens, Ike Perkins, Todd Perdue, Ralph Prestwood, Kimmie Rogers, Crissy Thomas, City Manager Scott Hildebran, City Clerk Shirley Cannon and City Attorney Timothy Rohr.  ABSENT: STAFF PRESENT:  Councilmember Jonathan Beal.  Finance Director Donna Bean, Fire ChiefNorman Staines, Assistant Fire ChiefKenny Nelson, Economic Development Director, Kaylynn Hom, Chief of Police Brent Phelps, Planning Director Hannah Williams, Public Services Director Radford Thomas, Public Works Operations Manager Jon Hogan, Public Utilities Director Jeff Church, Downtown, Event Coordinator Matthew Anthony and Communications Director Joshua Harris.  LCALLTOORDER Mayor Gibbons.  A. The meeting was opened by a moment of silence and the pledge of allegiance as led by  CONDOLENCES; WAYNE KELLER FAMILY:  B. On behalf ofCity Council, Mayor Gibbons extended condolences to the family of Wayne Keller and asked everyone tol keep this family in their thoughts and prayers. Mr. Keller worked for Blue Ridge Energies for thirty years and was a well-respected member of the  community.  PRESENTATION; DOWNTOWN  MASTER PLAN: C.Andrew Gale, DLR Group along with Caroline Thompson on Zoom presented and overview  oft the Downtown Master Plan to City Council. (A copy of the Plan is available for review Mr. Gale highlighted the City's goals and stated the Plan would serve as a guiding document over the next ten years. However, he pointed out the Plan may change as Council and Staff decide on which projects to implement first and available funding. He stated thel Plan needs to have achievable goals and pointed out a vital downtown plays an important parti in the process. Mr. Gale stated DLR held workshops, interviewed City Council, Staff, held community engagement: meetings plus received over 800 responses from citizens and business owners toa survey seeking their input on what they would like tol have in downtown Lenoir. Mr. Gale stated they have identified open spaces such as the. J.E. Broyhill Park along with areas for pocket parks including benches plus space for food trucks. He also showed an aerial view which illustrated recommendations for the four (4) downtown unique districts as listed  on the City's website at www.ctyofenoir.com)  below.    25 Tuesday, February 6, 2024 Minutes-City ofLenoir Council Meeting  1. West District (which includes The Campus) 4. Mulberry Street Mixed-Use District (South District)  2. North District 3. Downtown District  Mr. Gale discussed parking and connectivity and noted that changing the traffic flow from one way streets to two way streets is critical to our gateways into downtown. He remarked Lenoir Mr. Gale stated The Campus (former LHS High School) would also create ai number of opportunities and noted the goal is tol have something people will slow down fori in order to seei it. In addition, Mr. Gale shared a slide featuring the LHS former band building design which will feature several levels. Mr. Gale stated they have done case studies inside and outside of our region and reiterated the Plan will be implemented in phases. Further, Mr. Gale explained the opportunities and constraints for the Plan and reiterated the City needs open space along with activities for families. He reiterated The Plan will be implemented in phases over a ten-year period and include mixed use featuring arts, culture Mr. Gale commended Main Street & Economic Development Director Kaylynn Horn and Downtown Event Coordinator Matthew Anthony for all of their hard work int the  should experience al lot of growth over the next several years.  and programming. Also, the City will review its funding strategies.  development oft the Plan.  11. MATTERS SCHEDULED FOR PUBLIC HICARINGS  111. CONSENT AGENDA ITEMS 2024 as submitted. City Attorney.  IV. Minutes: Approval oft the minutes of the City Council Meeting ofTuesday, January 16, V. Minutes; Closed Session: Approval of the closed session minutes oft the City Council meeting ofTuesday, January 16 as reviewed by the City Council, City Manager and the VI. Bid Award; Old Lenoir High School Roof Replacement: Project, Gymnasium & Band Building: Staff recommends City Council award the low bid of$233,375.00 to Barger- Ashe Roofing as the lowest responsible bidder for the Old Lenoir High School Roof Replacement Project which includes the gymnasium and band building. (A copy of the bid tab is hereby incorporated into these minutes reference. Refer toj pages 29.) VII. Resolution; BRIC Grant: Staffrecommends approval by resolution to designate agents to seek funding for the BRIC grant for the City of Lenoir Resilient Wastewater Treatment Infrastructure project match as recommended by Staff. (A copy of the resolution is hereby Upon a motion by Councilmember Thomas, Council voted 61 to0 to adopti items (A through D) on the Consent Agenda as described above and as recommended by City Manager  incorporated into these minutes as reference. Refer to page 30.)  Hildebran.    26 Tuesday, February 6, 2024 Minutes-City ofLenoir Council Meeting  IV. REQUESTS AND PETITIONS OF CITIZENS  HOMELESS ISSUE:  A. Patrick Ariztia and Alice Fueston addressed City Council and asked what the City's plans were to help the homeless population in Lenoir. Mr. Ariztia said he works with His Glory- Ms. Fueston shared Yokefellow receives donations of! blankets, food, and clothing, but emphasized these items were not being given to the homeless when they asked for them. Mr. Ariztia said his wife was licensed inl North Carolina to work in shelters and commented Councilmember Perdue stated Yokefellow is aj private entity and not owned by the City. He asked Mr. Artiztia what he would have the City to do regarding thisi issue. Mr. Artiztia said he didn'tknow with Councilmember Perdue asking him to bring his suggestions back to City Asi information, Mayor Gibbons stated several churches have recently opened warming stations since the weather has tured cold. In addition, Mayor Gibbons explained the Western Piedmont Council of Governments created a Homeless Response Team to gather date about the homeless population in order to better direct them to the plaçes that can provide the Mayor Gibbons thanked Mr. Ariztia and Ms. Fueston for coming to the Council meeting. B. Parks and Recreation Director Phil Harper informed City Council he supports Lester Whittington's proposal 100% that hei is going to share with Council. Lester Whittington, Manager, Martin Luther King, Jr. Center addressed City Council regarding the upcoming 50+h Anniversary oft the City's Harambee Festival, which ist the City's oldest festival. He stated he wrote a grant for a mural and shared a sketch oft the mural designed by Hickory artist Charles Kimso. He said following approval by Council, the mural would be painted on the left hand side of the recreation center as you enter the facility. Mr. Whittington said the size oft the mural will be 6' x12' and includepictures of Dwight Perkins and Sylvia Greene, the individuals who actually started the Harambee Festival along with several other individuals. The mural will be completed by the first week of August 2024 when the festival is held and it isi in honor ofMr. Perkins and Mrs. Greene. Mr. Whittington shared both of their families are planning to visit Lenoir to view the mural Following a brief discussion and upon a motion' by Councilmember Rogers, City Council voted 61 to 01 to endorse the concept oft the mural in celebration ofHarambee's: 50th Anniversary. The final concept for the mural will bej presented to City Council at al later date  Search, Rescue & Aid Team (STRAT) to help the homeless.  hej previously was arrested for buying food for the homeless.  Council.  services they may need.  MURAL; HARAMBEE EVENT:  when it is finished.  for their consideration ofa approval.  V. REPORTS OF BOARDS AND COMMISSIONS    27 Tuesday, February 6, 2024 Minutes-City ofLenoir Council Meeting  VI. REPORT ANDRECOMMENDATIONS OF THE CITYMANAGER  A. Items ofInformation  ABC BOARD: LENOIR BUSINESS  1.The ABC Board will meet on Thursday, February 8 at 2:00 p.m.  ADV.BOARD: 2. TheLenoir Business Advisory Board will meet on Thursday,February 8 at 6:00 p.m. at City  Hall, Third Floor.  CITY/COUNTY SERVICES COMMITTEE:  3. The City/County Services Committee will meet on Monday, February 12 at noon at the. J.E.  Broyhill Civic Center.  ECONOMICDEVELOPMENT ADVISORY COMMITTEE:  4. The Economic Development Advisory Committee will meet on Tuesday, February  13 at 8:15 a.m. at the J. E. Broyhill Civic Center.  PARKS & RECREATION ADVISORY BOARD:  5.7 The Parks and Recreation Advisory Committee will meet on Monday, February 19  at 6:00 p.m. atl Mulberry Recreation Center.  BUDGET RETREAT:  6.City Council will conduct al Budget Retreat on Friday, February 23 at 8:00 a.m. at  the. J. E. Broyhill Civic Center, Room 215.  BLACKHISTORY MONTH:  7. February is Black History Month and events are scheduled throughout the month at the Martin  Luther King, Jr. Center to celebrate this notable occasion.  B. Items for Council Action  RESOLUTION; 2024 DOWNTOWN  MASTER PLAN: 1. City Staff recommends approval ofar resolution to adopt the 2024 Downtown Master Plan  with DLR Group/McGill Associates as submitted.  A copy of the resolution isl hereby incorporated into these minutes by reference. (Refer As background information, City Council previously requested that al Downtown Master Plan featuring The Campus be prepared by the DLR Group, who engaged services from McGill Associates and Design Local. Mr. Hildebran stated City Council and Staff reviewed the Downtown Master Plan on January 23, 2024 to confirm the Plan's consistency with all other City initiatives and future projects. Upon a motion by Councilmember Perdue, City Council voted 6t to0 to approve the  top page 31.)    28 Tuesday, February 6,2024 Minutes-City ofLenoir Council Meeting  resolution to adopt the Downtown Master Plan Update with the DLR Group/McGill as  submitted and as recommended by City Manager Hildebran.  VII. REPORT AND RECOMMENDATIONS OF THE CITYATTORNEY VIII. REPORT AND RECOMMENDATIONS OF THEI MAYOR IX. REPORT AND RECOMMENDATIONS OF COUNCILMEMBERS  X. ADJOURNMENT  A. There being no further business, the meeting was adjoumed at 6:50 p.m.  Shirley M. Cannon, City Clerk  Joseph L. Gibbons, Mayor    29  Tuesday, February 6, 2024 Minutes-City ofLenoir Council Meeting  CITY OF LENOIR COUNCIL. ACTION FORM  I.  Agenda Item:  Project Bid Award: Old Lenoir High School RoofReplacement Project  II. Background Information:  Due to the current condition of the roofs systems on the Gymnasium/Utility Room and Band Building/Workshop facility at thel Lenoir High School Campus, staff feels that utilizing current CDBG funds to replace theses roof systems is the next best step in the improvement plan at the Lenoir High This Project was let and advertised for Public Bid on Friday. January 19th, with a public bid opening date of] Friday January 26th at 2:00pm.  School Campus.  Bids:  Barger-Ashe Roofing Tecta America Carolinas LLC Trivette 's Roofing and Guttering, LLC  $233,375.00 $620,305.00 $114,980.00  (This bid was considered non- responsive and non-compliant)  III. StatfRecommendation:  Statfrecommends awarding the bid to Barger-Ashe Roofing Company as the  lowest, responsive, responsible bidder.  IV. Reviewed By: City Attorney:  Public Works/Public Utilities Director:JH  City Manager:    30  Tupsyrftmyt,et Minjutes-City ofLenoir Council Meeting Organization' Name (hereafter named Organization) Applicant's Fiscal Year (FY)Start Applicant's Federal Employersldemtification Number Applicant's Federal Information! Processing Standards (FIPS) Number  RESOLUTION  DESIGNATION OF APPLICANT'S AGENT North Carolina Division ofEmergency! Management  Disaster Number:  CITY OFLENOIR  Applicant's State Cognizant Agency for Single Audit purposes (IfCognizant. Agency ist not assigned, pleasei indicate):  Month: JULY Day: 1ST  56 6 6001265  37 377 -60 SECONDARY AGENT  PRIMARY AGENT  Agent's Name SCOTTHILDEBRAN Organization CITYOFLENOIR Official Position CITYMANAGER Mailing Address City, State, Zip LENOIR, NC: 28645 Daytime Telephone Facsimile Number Pager or Cellular Number  Agent'sName DONNA BEAN Organization CITYOFLENOIR Official Position FINANCE DIRECTOR Mailing Address City, State, Zip LENOIR, NC28645 Daytime Telephone Facsimile Number Pager or Cellular) Number  801 WESTA AVE  801 WEST AVE  -  (828) 757-2200  (828)757-2200  BEI ITR RESOLVEDBY thes goveming body ofthe Organization (apublic entity dulyo organized undert the laws ofthe State ofNorth Carolina) thatt thea above-named! Primary ands Secondary Agentsa areh herebya authorized toe execute andf filea applications! forf foderal and/ors state assistance on behalfofu the Organization fort thep purpose ofobtaining certains statca and! federal financial assistance underthe RobertT. Stafford Disaster Relief &E Emergency Assistance Act, (Public Laws 93-288 asa amended) or aso otherwise available. BEI ITF FURTHER RESOLVED thatt thea above-named agents area authorized tor represent anda act fort the Organization inall dealings with the State ofNorth Carolina andt the Federal Emergency Management Agency! fora alln mattersp pertaining tos such disaster assistance required by theg granta agreements and the assurances printedont the reverse side hereof. BEIF FINALLYI RESOLVEDT THAT thea above-named: agentsa area authorized toa acts severally. PASSED AND  APPROVED this Name andNtle Name and itle Name and" Title  dayof GOVERNING BODY Aayer  20  CERTIFYING OFFICIAL CPK  mtan 225-7 757-3205  dm  l7 Daytime Telephone CERTIFICATION  1Shrley M.CGAAoR (Name) duly appointed and LityCleck ofthe Governing Body, dol hereby certify that the abovei isat true and correct çopy ofan resolution passed and approved by the Governing Body of the Iensitayfom: on the_ 64K dayo of  (Title)  Febuary024 Date: 2.7-2004  Rev. 06/02  Rhipln    31  Tuesday, February 6, 2024 Minutes-City ofLenoir Council Meeting  CITY OF LENOIR RESOLUTION ADOPTING THE  DOWNTOWN MASTER PLAN FEATURING THE CAMPUS  WHEREAS, the City Council oft the City ofLenoir previously requested that al Downtown Master Plan featuring The Campus be prepared by the DLR Group, who engaged services from McGill Associates WHEREAS, during the process, the DLR Group conducted considerable community and stakeholder engagement sessions which were included in each of the following phases oft the plan: Phase 1: Project Initiation, Existing Conditions and Future Plan Analysis; Phase 2: Visioning and Initial Options Evaluation; Phase 3: Plan Development; Phase 4: Draft & Final Master Plan with Recommendations; WHEREAS, a draft Downtown Master Plan was prepared based on analysis, evaluation and extensive citizen input obtained by conducting Advisory and Steering Committee Meetings; Stakeholder interviews (up to 10, including focus groups); Goals and Objectives Surveys (inj person, online and bilingual); Numerous Community Meetings and Workshops held city-wide toj present existing conditions and determine initial goals and aspirations (SWOT Analysis); and the Development ofa WHEREAS, City Council and City staffr reviewed the Downtown Master Plan on. January 23, 2024, to confirm the Plan's consistency with all other City initiatives and future projects; and, WHEREAS, City Council, having thoroughly reviewed the draft Downtown Master Plan, has determined thati it isi in the public interest to approve this Downtown Master Plan for the City ofLenoir; NOW, THEREFORE, BE ITI RESOLVED that the 2024 Downtown Master Plan featuring The Campus, attached hereto as Exhibit" "A"and dated. January 2024, is hereby approved and adopted as the  and Design Local; ; and,  and,  micro-site for the project (bilingual); and  official Downtown Master Plan for the City ofLenoir. Adopted this 6* day of February 2024.  SEAL  Joseph) L. Gibbons, Mayor, City ofLenoir  ATTEST:  Bhaam-Lannen Shirley M. Capnon, City Clerk