MINUTES King City Council Regular Meeting February 05, 2024  The King City Council meti in regular session at the King City Hall, Council Chambers, 229 S. Main St, King. on Monday, February 5, 2024, at 6:00 pm. Present at the meeting were: Mayor Rick McCraw, Councilwoman Terri Fowler, Mayor Pro Tem Jane Cole, Councilman Michael Lane, Councilman Tyler Bowles, City Manager Scott Barrow, City Clerk Nicole Branshaw, Intern City Engineer Ben Marion, Director of Finance and Personnel Susan O'Brien, City Planner. Jon Grace, Police ChiefJ Jordan Boyette, Senior Center Director Paula Hall, Interim' Water Plant Superintendent Mark Danley, Supervisor of Public Works Ricky Lewis, Superintendent of Public Utilities Robert Pettitt, Fire Chief Steven Roberson, Police Officer Kristina Banner, Public Works Maintenance Worker Holden McCraw, Water Planter Operator Hunter Alley, Public Works Maintenance Worker Elijah Booe, and Chaplain Rick  Hughes.  Mayor McCraw called the meeting to order. Chaplain Tracey Collins offered thei invocation.  Mayor McCraw made mention of the communtyammouncemens listed on the agenda.  ADIUSTMENTSTO. AGENDA  Michael Lane requested an additional item be added to the closed session at the end of the meeting: TO ESTABLISHORI INSTRUCTTHE: STAFF OR AGENT CONCERNING THE POSSIBLE NEGOTIATION OFTHE PRICE OR LEASE TERMS OF A CONTRACT CONCERNING THE ACQUISITION OF REAL PROPERTY PER N.C. GENERAL City Planner requested to add to the Consent Agenda: REQUEST TO SET PUBLIC HEARING FOR ORDINANCE Director of Finance and Personnel Susan O'Brien requested to add to the consent agenda: CONSIDERATION The City Clerk requested" to addi to the agenda: AF REQUEST FROM THE DOWNTOWN KING PARTNERSHIP FOR  STATUTE 143-318.11. (a)(5)  AMENDMENT IN CITY OF KING CODE OF ORDINANCES. OF APPROVAL OF AMENDED AUDIT CONTRACT.  STREET CLOSURE. AND EVENT CO-SPONSORSHIP ON DINING EVENT.  MOTION  Mayor Pro Tem. Jane Cole made an motiont to approve the consent agenda with corrections as statedi tot the minutes. Councilwoman Fowler: seconded the motion, carried by a unanimous vote of4 4-0. **SEE DOCUMENT #1**  PUBLIC COMMENT  Mayor McCraw opened thei floor to receive public comment.  1. Melanie Newsome, King of Spades Garden Club, King, NC, addressed the Mayor and Council, requesting permission to work with City Staff to plant an Arbor Tree Memorial in honor of Jack Warren. Mayor McCraw stated this would be a great project to team up with the Community Appearance Commission 2. Wayne Ray, 1562 Mt. View Rd., King, NC, addressed the Mayor and Council, asking for help for the new owners of one of the buildings he sold, now called Hailey's Bakery. The bakery is having issues passing  and suggested bringing this to them.  inspection and obtaining proper documentation.    3. Brian Carico, 413 Hills St., King, NC, addressed the Mayor and Council, stating that he represents the Stokes County Republican Party East precinct and would like to extend ani invitation to a meeting on February 18, 2024, at Popular Springs, 2 pm. Mr. Carico thanked the Council for representing our community and  schools.  There being no others to give written or verbal requests wishing to speak. Mayor McCraw closed the meeting's  public comment portion. **SEE DOCUMENT #2**  CONSENT AGENDA  Councilwoman Fowler made a motioni to approve the consent agenda withi items added as presented. Councilman  Lane seconded the motion, carried by a unanimous vote of 4-0.  Consent agenda items were: A. APPROVAL OF MINUTES:  a. January2,2024, Regular Meeting  B. REQUEST TO SET A PUBLIC HEARING FOR ORDINANCE AMENDMENT IN THE CITY OF KING CODE OF  ORDINANCES.  C. CONSIDERATION OF APPROVAL OF AMENDED AUDIT CONTRACT.  INTRODUCTION OF NEW EMPLOYEES Mayor McCraw recognized new employees: Kristina Banner - Part-time Police Officer Holden McCraw - Public Works, Maintenance Worker Hunter Alley Water Plant, Nightshift operator. AMERICAN LEGION DIGITAL SIGN PROPOSAL  Jason Sammons and Sam. Jones with West Stokes High School came before you at a previous meeting regarding purchasing: aone-sided: sign. Theya also proposed purchasing flagst tol be placed onp poles on Main Street. The council was informed that the sign would be used to announce/promote City events as well as school events. The flag project is complete, andi the Council askéd for a double-sided sign quote and to encourage West Stokes to pursue additional funding. Funding was provided by a grant obtained by House Representative Kyle Hall. On. January 2, 2024, the city voted unanimously to move forward with placing the digital sign in the City of King Parking Lot across from City Hall, choosing Option #2, which was presented at the meeting. Selecting a 4x81 foot At the. January 2, 2024, meeting, the City Council agreed to revisit the discussion of assisting the American Legion either with repairing the current sign or assisting with the replacement of a sign at the American Legion Post 290, located at 436 South Main Street, King, NC. Council asked Manager Barrow if he would reach out to the sign company to seei ift they would be willing to give a discount for purchasing two signs, one at City! Hall and one at the American Legion. Ity was asked that Manager Barrow follow up with Clif Kilby at the American Legion once the: sign  sign on at taller pole.  companyr responded.  Per Clif Kilby, the quote was $30,044 for a 4x8 sign for the American Legion.  American Legion Post 290 submitted al letter requesting modifications to the agreement dated 10/18/2007.    (US)  American Legion Post 290  King, NC  Carl Calloway Post 290 436 South Main Street King, North Carolina 27021  The American Legion, King, N.C. Carl Calloway Post 290 was incorporated May 29, 1987, and is listed with the North Carolina Secretary of State. Post 290 is a Veteran's Service Organization as a non-profit with EIN 56-6052685 on file with IRS and the Post is current on reporting to the IRS. We appreciate our relationship with the City of King. On January 2ns, 2024, some of our members attended the City of King Counsel meeting and it was brought up about a future sign for the City and the sign on our property. The Board was briefed on the sign at our Post was not operating properly and was told it would be expensive to repair if at all. The company that sold the sign does not sell electric signs now and the company that made the sign is out of business.  We also learned that the city was exploring options and had quotes for modern signs. We learned that Post 290 and the City of King entered into an agreement in 2007 concerning the sign on our property. Many of our members that oversaw our Post operations in 2007 have passed away. For those of us who are in charge now we have found that our Post has not kept very good records. We come before you now respectively requesting the following modifications to #3 Transfer the electrical service to Post 290, and Post 290 to pay  the agreement dated October 18, 2007.  for the electrical service.    #4 During a Post audit it was discovered that we did not have insurance on the sign. Since we could not find a oontraot or a member with knowledge of the sign, it was added onto our policy. So; we will request and agree to drop city insurance coverage of the sign at our  Post.  #5 Back in 2007 Post 290 did not have anyone that would or could operate a computer to program the sign. It was brought up that now our Post does have members who can operate a computer and program the sign and was asked by Board members why the clerk still had the burden. We understand that the computer used by the olerk is the only computer that can operate the program. We would be willing to relieve the clerk of the task of programing the sign at our Post if the clerk will train a few of our members on the specific procedure and allow the Post to take possession of the computer. We are to serve the community and will continue to display city events, and after the new sign is placed across from City Hall, we would try not to duplicate #7 Pray for relief of the requirement to maintain the sign as back in 2007 we did not expect cost would increase as they have and supply issues to rise. Our Post Executive Committee voted to purchase a new sign on January 8, 2024, and ask for $15,000.00 in assistance from the #8 Pray for relief of the requirement to modify the current sign with a new sign. We ask for permission to seek to sale ourrent sign, and if itiss sold, to honor the payment as stated in #9. Ifitis discovered that there is not a market for a used sign in the current condition, we would ask to explore repairing the sign to be used at another location  the messages on the new sign.  City of King.  iff feasible or sorap it.  This the 12th day of January 2024  Ed Ballard Commander Post 290    MOTION  Mayor Pro Tem Cole made a motion to approve as presented. Councilwoman Fowler seconded the motion. The  motion was carried unanimously with a vote of4-0. **SEE DOCUMENT #3** PRESENTATION BY LIZZIE MORRISON: MAIN STREET & RURALI PLANNING SERVICES Partnership program recently established in King to the agenda.  Lizzie Morrison presented on Main Street & Rural Planning Services on behalf of the Downtown King Lizzie Morrison provided an introduction letter she sent to the Piedmont Triad Region last May upon starting her position with NC Commerce. This letter outlines her 10+ years of background leading Mount Airy's Main Street program, along with a general overview of the NC Main Street and Rural Planning Center's services. In addition toi the introduction letter, she presented a visual representation oft the strategic planning process. The Council agreed that they look forward to seeing what can come from her assistance with the Downtown King  Partnership.  DISCUSSION -S SOCIAL DISTRICT  During the public comment portion of our September 5, 2023, City Council meeting, Kent Hunter, with the Downtown King Partnership, NC, addressed the Council concerning a social district. He brought a handout of information from another nearby town'ssocial district policy and asked that our City Council consider having one Lizzie Morrison was not here to speak on the topic but since she was present, she did discuss the subject with the Mayor and Council. She stated that legislation passed in 2021 concerning social districts, andi there are more than 50 in North Carolina currently. Shel believes int taking baby steps and moving forward that way. For example, the MtAiry Downtown Partnership: asked the Councilt tot test the social district first, andi they only have one side: street. It was the consensus of the Council that a plan to explgre the social district furtheri in smalli increments be brought  ini the Downtown King District.  back before the Council at a future meeting. SPECIAL EVENT STREET CLOSURES - ORDINANCE2 2024-02.  Municipalities are to adopt street closure guidelines for special events per NC DOT requirements. Presented to the Council is the Special Event Street Closure Ordinance 2024-02, showing the events for 2024 that the City has been made aware of that will need a City street closed. Staff recommends adopting the Ordinance prepared by New to the list this year is (5) OKTOBERFEST: Saturday, September 21, 2024; 2 p.m. -9 p.m.; Route Description: Dalton Road from Pulliam Street to Maple Street, South Main Street from Felts Drive to King Street (Old Hwy 52). Thisi is a similar route to the one we use at Halloween, but the public parking lot across from City Hall and City Hall Each co-sponsored special event requires extensive fire and police personnel and accumulates additional comp  the City Clerk regarding special eyênts the City Council has agreed to co-sponsor for 2024.  parking lot would need to be accessible for parking for this event.  time. MOTION  Councilwoman Fowler made a motion to approve Special Event Street Closure Ordinance 2024-02 as presented. Mayor Pro Tem Cole seconded the motion. The motion was carried unanimously with a vote of 4-0. **SEE  DOCUMENT #4**    ADDED TO AGENDA ON DINING EVENT  AREQUEST FROM THE DOWNTOWN KING PARTNERSHIP FOR STREET CLOSURE AND EVENT CO-SPONSORSHIP Ashley Mitchell, along with the Downtown King Partnership, has requested permission to organize an exclusive dining experience right in the street of Downtown King on Saturday, May 11, 2024. The partnership is also asking for the City of King to co-sponsor this event by allowing street closure and waiving fees for traffic control during Dinner on Dalton is planned to be an exclusive dining experience hosted right ini the street of Downtown King. We are planning a multi-course dinner event involving multiple contributors, including but not limited to Ethan Hall, chef of The Dalton, and Hailey Salamations of Hailey Bakery. Both have locations downtown that they hope to open this spring. This event will be a ticketed event hosted by the Downtown King Partnership. We plan to have The time frame they are looking at is 2 pm - 11 pm. This is a first for them, but with the set-up and cleanup of tables, chairs, decor, etc., they want to schedule adequate time. The event would begin at 6 pm, and dinner to be served at 7 pm. The road requested is from the intersection of Dalton and Main, down Dalton no further than  the event.  live music entertainment for the evening.  Slates Funeral Home. So, no intersection closure.  MOTION  Councilwoman Fowler made a motion to approve the Dinner on Dalton event and have the City co-sponsor the event by waiving the fees for the traffic control. Mayor Pro Tem Cole seconded the motion. The motion was  carried unanimously with a vote of4-0. APPOINTMENTI TOTOURISM BOARD Stokes County Tourism Development Authority.  The City Council requested that a discussion be added to the February 5, 2024, agenda fori the appointment to the The Stokes Col Resolution Authorizing the Establishment of an Occupancy Tax and Tourism Development Authority in Stokes Co willl be ont the agenda oft the Stokes Co Commissioners meeting on February 12, 2024. Advertisingi for  appointments to this board should fall after the February 12th meeting or in March. The Stokes County Board of Commissioners establishes a Stokes County Tourism  Development Authority that shall consist of seven (7) voting members and three (3) ex-officio, non-voting  members where the following rules and terms shall apply:  *  Pursuant to the enabling legislation, at least one-third of the members shall be individuals who are affiliated with businesses that collect the taxi int the county, and at least one-half of the members shall be individuals who are currently active in the promotion of travel and tourism in the Three (3) out of the seven (7) members must be affiliated with the business of collecting the tax in the county and shall be appointed to the Authority and will serve two-year terms. Four (4) out oft the seven (7) members must be currently active in the promotion of travel and tourism in the county. These members should be involved in businesses or professions who have demonstrated an interest ini tourism development in such a way that their expertise would benefit the  county.  *  Authority. These members will: serve three-year terms.  O  Oft these four (4) members, the below breakdown shall be followed:  One (1) member shall be nominated by the governing body from each of the three incorporated municipalities, including the Town of Danbury, the City of King, and  the Town of Walnut Cove.    One (1) member shall be nominated by the Stokes County Board of Commissioners.  & An member may serve additional terms without limits but must be reappointed by the Board of The Finance Director for Stokes County shall be the ex-officio finance officer of the Authority and hold non- Atourism representative from the Economic Development and Tourism Office shall serve as an ex-officio, non-voting member and serve as an Advisor in assisting the Tourism Development Authority Chair and Arepresentative from the County Manager's Office shall serve as an ex-officio, non-voting member. All vacancies on the Authority shall be officially appointed by the Stokes County Board of Commissioners. Board of Commissioners on its receipts and expenditures fori the preceding quarter and fori the year in such chair at the creation of the Tourism Development Authority Board. Thereafter, the chairperson will be The Authority shall meet at the call of the chair and shall adopt rules of procedure to govern its meetings. * Board of Commissioners on its receipts and expenditures fori the preceding quarter and for the year in such  Commissioners for each additional term served.  voting powers.  serving as the link between the County of Stokes and the Authority.  detail as approved by the Board of Commissioners.  * The Stokes County Board of Commissioners shall designate one member of the authoritya as  selected by the Authority Board.  detail as approved by the Board of Commissioners.  MOTION of4-0.  Mayor Pro Tem Cole nominated Councilwoman Terri Fowler to serve on the Stokes Co TDA Board on behalf of King City Council. Councilman Bowles seconded the nomination. The vote was carried unanimously with a vote  ADVANCED METERING INFRASTRUCTURE (AMI) TECHNOLOGY  The City of King Public Utilities, Finance,and Engineering departments have been working on getting information fora a large-scale project to automate the water meter reading and data collection process. Asof12/31/23, the City of King's water system owns 9375 meters, with approximately 3500 meters being within city limits. Currently the city has three public utility employees manually lift the water meter lids and manually enter readings into a mobile app at every meter throughout the system. As most can imagine, numbers can get inverted, read incorrectly, missed completely, or meters are not read in a timely fashion due to inclement weather, staff shortages, and many other factors. This causes problems fort the Finance department and for customers. With all the challenges and problems of manually reading water meters, many meter reading companies offer two solutions to automate the system: Automatic Meter Reading (AMR) and Advanced Metering Infrastructure (AMI). AMR uses walk-by or drive-by technology, where a handheld device picks up a signal from the water meter's computer and downloads data to the device. The device's information that is captured can then be uploaded at the end ofe every dayt to the billing software. While this technology is better than manual reading, it still requires staff toy physically go to each meter within the system. AMI technology allows a much better: solution by allowing the water meter to become "smart" and send water meter readings directly toi the billing software. Thiss solution resolvesa portionofthe prolemsthatsaffcuemty, face. Computerswillsendt ther readingsdirectly toas software program and then upload them into the City's billing software. Bills are then generated and sent to Many companies offer AMI technology, but the City of King has narrowed that search to two companies currently supporting water meters and water meter reading technology to the City of King: Water Works Metrology and SPMR. The City of King purchases water meters from Water Works Metrology and uses SPMR's Smart Meter Reading app to collect and upload readings to thel billing software. Bothl havet technologiest that are vastly different but offer as solution that the city can use. Listed Belowi is what' Water Works Metrology offers. 1. Muller brand meters: All meters in the system would have to be replaced, along with new setters and  customers from the billing software.  plastic locking meter lids.    2. Transmitter located below or above meter lid. frequencyt technology (RFT)  3. Meters that offer all electrical components inside the meter housing and transmit data through radio 4. Meters that offer all electrical components inside the meter housing and transmit data through radio frequencytechnology (RFT) and also has electronic valves to shut water off from City Hall 6. Purchase the equipment from Muller and allow them to manage the radio system. 7. Purchase the equipment, and the city manages the radio system. 8. New software system for data collection and integration into current billing software 9. Meter and components are: sealed units (can be covered by water, dirt, etc.) 10. Meter batteries last 10-15 years, and the system comes with a: 10-year warranty. 11. No interaction with meters unless damaged orf failure to meter or system 13. Use existing meters and setters ini the system and new plastic locking meter lids.  5. Meter data can be collected at any time, 24/7  12. System price is based on a standard 34" meter. 14. Transmitter located below or above meter lids. 16. Meter data is collected every 24 hours at 12 am  Listed Below is what SPMR offers.  15. Camera to bei installed on the glass face of existing meters and take a picture ofr meter reading. 17. Once the camera is mounted to the meter, the camera and meter are sealed units (can be covered by 19. Software already used by the city, sO no conversion of meter reading software and billing software. 21. Meter batteries last 10-15 years, andi the system comes with a 10-year warranty. 22. Cut-offs and reconnections would still be performed manually.  water, dirt, etc.)  18. The system uses cellular data toi transmit water readings.  20. Will work on all size meters.  Both systems would allow the council to decide whether to keep billing bi-monthly or to change to charging water and sewer bills monthly. Any damage done by customers to the meter and the AMI would be. charged to the customer. Spare parts for both: systems would be on hand at the Utilities Department. Meterreading staff would become part of the water and wastewater operations crew; therefore, no employees will be terminated, but moved to other positions within the same department. Both companies offer apps to allow customers to subscribe, see water usage and meter readings on their account, and then have a link to the online bill pay app The cost for each company would include products from the respective company and the cost for a contractor selected by the City of King to install meters, lids, and any other devices required to allow technology to operate. Option1: $4,00000-55,00,000 (baser meter data, no electronic cut-off valve, owning and operating! RFT system) Option 2: $4,000,000 - $5,000,000; $180,000 to $195,000 annual recurring cost (base meter data, no electronic Option 3: $8,000,000 - $10,000,000 (base meter data with electronic cut-off valve, owning and operating RFT Option 4: $8,000,000 -$10,000,000; $180,000 to $195,000 annual recurring cost (base meter data with electronic  currently offered by the City of King.  Water Works Metrology:  cut-off valve, owning RFT system, allowing Muller to run the system)  system)  cut-off valve, owning RFT system, allowing' Muller tor runt the system) Meter Cameras and supplies for setup (one-time cost): $2,200,000.  SPMR:  Training and user's fees: $2500    Total one-time cost: $2,202,500 Recurring cost (annually): $256,000/ year  Staff would look at funding this project through the Viable Utility Program offered through the State of North  Carolina's Department of Environmental Quality (NCDEQ). It was the consensus of the Council not to move forward at this time.  SURPLUS AUCTION ON GOVDEALS.COM  ACitya auction is held when surplus items have accumulated in a quantity that warrants holding an auction. NCGS 160-270(c) authorizes the city to advertise electronic auctions through electronic means only. These electronic At fee of7.5% of auction revenues willl be charged to the City by GovDeals. Utilizing electronic advertising will  advertisements will be placed on the city's website and Facebook page.  save the city advertising fees.  PUBLIC NOTICE  SALE OF CITY-OWNED PERSONAL PROPERTY  Thep public shall take notice that the City Council oft the City of King! has declaredt thet following propertytob bes surplus and authorized the City Manager to dispose of such property by electronic auction in accordance with the  requirements of N.C.G.S. 160A-270:  City of King Electronic Surplus Property Sale February 2024 Auction Equipment NCGS 160A-270 Item  Department Public Works  Description Kodiak C7500 Dump Truck 2500 Service Truck 9fts snow plow andr mount 6ftp pull behind reel mower  1987 Chevrolet 1998 Chevrolet Snow Plow Reel Mower  All surplus property shall be made available for inspection atr reasonable times so that the sale can be conducted beginning on or after February 19, 2024, bye electronic means aty www.ci.king.nc.us: and/ory www.fovDeals.com. With appropriate notice given at www.ci.king.ncus, the City Manager may change the date, place, and time of thes sale. Alli items shalll be paidf for ony www.GovDeals.com; the cityv willa acceptr nop payments fora auctioni items. Terms fori item pickup by the winning! bidder will bei includedi int thei item description ony www. GovDeals.com.  Posted: 02/06/2024 Nicole Branshaw, NCCMC City Clerk  MOTION  Councilwoman Fowler made a motion to approve Resolution 2024-01 for items to be auctioned electronically. Mayor Pro Tem Cole seconded the motion. The motion was carried unanimously with a vote of 4-0. **SEE  DOCUMENT #5** DEPARTMENTAL REPORTS  Mayor Pro Tem Cole made a motion of acknowledgment that the departmental reports were received. Councilwoman Fowler seconded the motion. The motion was carried unanimously with a vote of4-0. Mayor Pro Tem Cole: Storm Water- Intern City Engineer Ben Marion is working on grants now.  ITEMS OF GENERAL CONCERN    Councilwoman Fowler: Wants to see the Agenda Software program included in the budget, preferably with a  March timeline. Would also like to see a! 5-year plan from Department Heads. Councilman Lane: Would like to have an update on the salary study.  Councilman Bowles: Has noticed Duke Energy bill increase as a popular topic lately and would like to see us reach out to Duke Energy and see if we could partner with them to get kits to help conserve water/energy. Mayor McCraw: Muddy Creek Pump Station: Shell is in place and moving along per Intern City Engineer Ben Marion. ABC Board - King board members have been seated, and now they need to allow them time to have meetings and conduct business in their meetings per City Manager Barrow. Police Vehicles - three vehicles are CLOSED SESSION FOR THE PURPOSE OF DISCUSSION OF PERSONNEL MATTERS PERI NCG51B-B1IAIG/AND CLOSED SESSION TO THE END OF THE MEETING FOR THE PURPOSE OF ESTABLISHING OR INSTRUCTING STAFF OR AGENT CONCERNING THE POSSIBLE NEGOTIATION OF THE PRICE OR LEASE TERMS OF A CONTRACT CONCERNING THE ACQUISITION OF REAL PROPERTY PER N.C. GENERAL STATUTE 143-318.11, (A)(5). Councilman Lane moved to adjourn to a closed session at 8:30 pm for the purpose of discussion of personnel matters per NCGS 143-18.11(a)6). Councilwoman Fowler seconded the motion, which was carried by a Councilman Lane moved to adjourn to a closed session at 8:30 pm to establisho or instruct staff or agent concerning the possible negotiation of the price or lease terms of a contract concerning the acquisition of real property per N.C. General Statute 143-318.11. (A)(5). Mayor Pro Tem Cole: seconded the motion, carried byau unanimous vote Mayor McCraw reconvened the meeting at 9:55 pm, stating no action was taken int the closed session.  still waiting on equipment, per Police Chief Boyette.  unanimous vote of4-0.  of4-0.  ADIOURNMENT  Councilwoman Fowler motioned to adjourn the meeting at 9:57 pm. Councilman Lane seconded the motion,  which was carried by a unanimous vote of4-0. Yikibrensbeis Nicole Branshaw, City Clerk  Attest:  Approved y:  Richard E. McCraw, Mayor  ***Clerks Note: See Documents 1-5 for supporting documents. ***  AHE DA  NORTH CAROLINA OF    CITY OF KING CITY COUNCIL  MEETING DATE: FEBRUARY 5, 2024  Addedto Agenda  PART A  Subject:  REQUEST TO SET PUBLIC HEARING FOR ORDINANCE AMENDMENT IN board reviewing the request at their February 26, 2024, regular meeting.  CITY OF KING CODE OF ORDINANCES  Action Requested: Set publichearing date fort text amendment for March 4, 2024, with the planning  Attachments:  None  son.CtyCouncil DATE: Februar/5,2024 DOCUMENT# #: 1 PAGES: 2//24 Date  Submitted By:  Planner  F  City Manager Review:  This abstract requires review by:  OCity Attorney Finance Officer Budget Amendment, Necessary? Yes Nou Budget Officer City Engineer  Date Reviewed Date Reviewed  Scott Barrow, City Manager 783 2524 Date  Date Reviewed Date Reviewed  PART B  Introduction & Background: Discussion & Analysis: Budgetary Impact: Recommendation:  This request is being proposed by The City of King as a text amendment to the City Ordinance.  The City of King ordinance needs to have text amendments approved before goingt tol Municode, so the city  does not have to make amendments to the amendments.  N/A  Staff recommends setting the public hearing date for March 4, 2024, at the City Council Meeting with the  Planning Board reviewing on February 26, 2024.    CITY OF KING CITY COUNCIL  MEETING DATE: FEBRUARY 5, 2024  Add-b Consent Aaenda  PART A  Subject: Attachments:  CONSIDERATION OF APPROVAL OF AMENDED AUDIT CONTRACT  Action Requested: Approval of Amended Audit Contract  Audit Contract  Submitted By:  Sucbius  02-05-2024  Susan O'Brien, Director of Finance and Personnel Date  City Manager Review:  This abstract requires review by:  City Attorney Finance Officer Budget Amendment, Date Reviewed Necessary? Yes NoD Budget Officer City Engineer  Date Reviewed  Scott  City Manager  Z88  Date Reviewed Date Reviewed  PART B  Introduction & Background: Discussion & Analysis:  Per LGC regulations, formal Council approval is needed for the audit contract.  Due to the unexpected departure of a key staff member, the City's annual wasn't submitted to thel LGC by November 30, 2023 or January 31, 2024 (date of the first amended contract); therefore, the LGC requires an amended contract. All clients, including the City of King, have been passed to another auditor at the  firm. We hope the audit will be submitted to the LGC by the end of February 2024.  Budgetary Impact: Recommendation: Approval of Amended Audit Contract.  This amended contract also contains a price increase of $4,000 for Single Audit; we were aware of the  additional fee and included iti in the budget for FY 23-24.    LGC-205 Amendment Whereas Primary Government Unit  AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 11/2023  City ofKing N/A Auditor Gibson & Company, P.A. Fiscal Year Ending 06/30/23  and and  Discretely Presented Component Unit (DPCU) (ifs applicable)  enteredi into a contract in which the Auditor agreed to audit the accounts of the Primary Government Unit  and DPCU (if applicable)  Date  for  and originally tob be submitted to the LGC on 10/31/23  hereby agree thati iti is now necessary that the contract be modified as follows.  Original date 10/31/23 Original fee $31,140.00  Modified date 02/29/24 Modified fee $35,140.00  Modification to date submitted to LGC  L Modification to fee Primary Other (choose 1)(choose 0-2) 0 0 o O o o €  Reason(s) for Contract Amendment  Change in scope  Issue with unit stafflumovermorwoed Issue with auditor stafflumoverworkoad  Third-parly financial statements not prepared by agreed-upon date Unit did not have bank reconciiations complete for the audit period  Unit did not have reconciliations between subsidiary ledgers and general ledger complete Unit did not post previous years adjusting journal entries resulting ini incorrect beginning Unit did not have information required for audit complete by the agreed-upon time  balances in the general ledger Delay inc component unit reports Software implementation issue Software system failure Software ansomwaralc/peratack Natural or other disaster Other (please explain)  o @  Plan to Prevent Future Late Submissions Will start the audit sooner next year. Additional Information aSingle Audit being performed.  Ifthe amendment iss submitted to modify the date the audit willl be submitted tot the LGC, please indicate the steps the unit and auditor will take toj prevent late filing of audits in subsequent; years. Audits are duei to thel LGC four months after fiscal year end.  Indicate NAI ifthisi is an amendment due to a change in cost only.  Please provide any additional explanation or details regarding the contract modification.  Lost a key staffn member and could not replace them until mid-October. The fee has been modified by $4,000 for By their signatures on the following pages, the Auditor, the Primary Government Unit, and the DPCU( (if  applicable), agree to these modified terms.  Page1of3    LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS  Rev.11/2023  SIGNATURE PAGE AUDIT FIRM  Audit Firm* Gibson & Company, P.A. Monty R. Pendry Date*  Authorized Firm Representative" (lyped or printed) Signature"  Email Add'ess 0 monty@gipcocpa.com  Mfa-laly  2-2-24  GOVERNMENTAL UNIT  Governmental Unit* City ofKing  Date Primary Government Unit Governing Board Approved. Amended  Audit Contract" (Ifr required by governing board policy) Mayor/Chairperson" (typed or printed) Richard E. McCraw, Mayor  Signature* Email Address mecraw@e.ingnc.us  Date  Chair of Audit Committee (typed or printed, or" "NA) Signature  N/A Date  Email Address  GOVERNMENTAL UNIT - PRE-AUDIT CERTIFICATE (Pre-audit certificate. not required for hospitals) Required by G.S. 159-28(a1) or G.S. 115C-441(a1)  *ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*  This instrument has been, pre-audited in the mannerrequired by The Local Govemment Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act. Primary Governmental Unit Finance Officer* Signature*  Susan O'Brien  Date of Pre-Audit Certificate*  Email Address* sobrien@e.king.ne.s  Page 2 of3    LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2022  SIGNATURE PAGE. - DPCU (complete only if applicable)  DISCRETELY PRESENTED COMPONENT UNIT  DPCU N/A  Date DPCU Governing Board Approved. Amended Audit  Contract (fr requiredby governingt board policy) DPCU Chairperson (typed or printed)  Signature Email Address  Date  Chair of Audit Committee (typed or printed, or' "NA") Signature  Date  Email Address  DPCU - PRE-AUDIT CERTIFICATE (Pre-audit cortificate not required for hospitals) Required by G.S. 159-28(a1) or G.S. 115C-441(a1)  *ONLY REQUIRED IF FEES ARE MODIFIED IN' THE AMENDED CONTRACT*  This instrument. has been, pre-audited! in the mannerrequired by The Local Govemment Budget and Fiscal Control Act or by the School Budget and Fiscal ControlA Act.  DPCU Finance Officer (typed or printed) Date of Pre-Audit Certificate  Signature Email Address  Page 3of3    CITY OF KING CITY COUNCIL  MEETING DATE: 02/05/2024  Adiet - Agenda  PART A  Subject:  REQUEST TO CLOSE traffic control during the event. icte Branslew Nicole Branshaw, City Clerk  Action Requested: Downtown King Partnership is asking the City of King to co-sponsor a  Downtown dining experience by allowing street closure and waiving fees for  Attachments: Submitted By:  none  02/04/2024 Date  City Manager Review: ZRB  This abstract requires review by:  City Attorney Finance Officer Budget Amendment, Necessary? Yes Nou Budget Officer City Engineer  Date Reviewed Date Reviewed Date Reviewed Date Reviewed  PART B  Introduction & Background:  Ashley Mitchell along with the Downtown King Partnership has requested permission to organize an exclusive dining experience right in the street of Downtown King on Saturday, May 11, 2024. The partnershipi is also asking for the City of King to co-sponsor this event by allowing street closure and waiving Dinner on Dalton is planned to be an exclusive dining experience hosted right in the street of Downtown King. We are planning a multi-course dinner event involving multiple contributors, including but not limited toE EthanHall, chef of The Dalton, and Hailey Salamations of Hailey Bakery. Both havel locations downtown that they hope to open this spring. This event will be a ticketed event hosted by the Downtown King The time frame they are looking at is 2 pm - 11 pm. This is ai first for them but with setup and cleanup of tables, chairs, decor, etc., they want to schedule adequate time. Event would begin at 6 pm and dinner to be served at 7 pm. Road being requested is from the intersection of Dalton and Main, down Dalton no Other towns that have similar fundraising events include Pilot Mountain, Fuquay Varina, Madison, Cost for staffing extra Police Department and/or Fire Department personnel to assist with traffic control. As the Council wishes. Make a motion if request is supported to approve Downtown dining experience by allowing street closure and waiving fees for traffic control during the event Saturday, May 11, 2024.  fees for traffic control during the event. Discussion & Analysis:  Partnership. We plan to have live music entertainment for the evening.  further than Slates. So, no intersection closure Albemarle, just to name at few! Budgetary Impact: Recommendation:    sARDCityCouncil DATFebruary 5,2024 DOCUMENT#: 2 PAGES: 1  b 6 6 B B  5    BOARD: CityCouncil DATE: February 5,2024 DOCUMENT #: 3 PAGES: 1  MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF KING. ANDTHE WHEREAS, the City of King, NC desires to enter into an agreement with the Carl Calloway American Legion Post 290 (American Legion) for the purchase, installation, operation and maintenance of an Electronic WHEREAS, the American Legion desires to enter into an agreement with the City of King, NC for the NOWTHEREFORE, the City of King and American Legion do mutually agree as follows: 1. The. American Legion will pay all costs associated with the purchase, installation and maintenance of the ECBB and shall have title to same, subject to the provision hereof. Site preparation and installation for the ECBB shalll be in accordance with the attached design, incorporated by referencel herein. 2. The City of King will pay $14,500 to the American Legion upon completion of the ECBB project. The American Legion will provide such documentation as the City of King: may require to substantiate such cost  CARL CALLOWAY. AMERICANLEGIONI POST 290  Community Bulletin Board (ECBB), and  purchase, installation, operation and maintenance ofan ECBB, and  associated with such reimbursement.  3. The City of King will apply for electric service and will pay the electric bill to run thel ECBB. 4. The City of King will secure and pay the property insurance for thel ECBB.  5. The City of King will procure and maintain possession of the computer necessary to program the ECBB and enter messages and/or announcements to be displayed which messages shall be for events sponsored by the. American Legion, City of King, or both. All message content shall be satisfactory to the City of King and the American Legion. In the event that a disagteement occurs regarding a particular message to be displayed, thel King City Manager and the American Legion Commander will make the final decision. 6. The ECBB will be approximately 4x6' and will be installed by the American Legion on its own property located on Southl Main Street, King, NC just behind the right-of-way nearest Main Street. 7. The American Legion will pay all other costs, including but not limited to maintenance and repair costs for the ECBB, removal of the fence along Main Street, site preparation, foundation for the ECBB, and 8. - Neither party shalll have the right to sell or modify the ECBB in any Way without both party's consent. 9. In the event that the ECBB is sold, the proceeds will be split evenly between both parties. until modified or terminated by written mutual agreement oft the parties hereto.  maintenance of any landscaping surrounding the sign and foundation.  10. This Memorandum of Understanding will be effective when signed by all parties involved and shall continue  This the 18th day of October, 2007. City of R King ATTEST: Glmt City Clek  War  aR Commander Lane Bennett Carl Calloway. American Legion Post 290 ATTEST: Tkmki Frank Martin, Adjutant  OUNCIL VA  NORTH CAROLINA -  Phtls    BOABDCity yCouncil pAtFebruay5, 2024 DOCUMENT#: 4 PAGES: 1  CITY OF KING ORDINANCE2024-02 BY THE KING CITY COUNCIL  AN ORDINANCE DECLARING A ROAD CLOSURE FOR: SPECIAL EVENTS CO-SPONSORED  WHEREAS, the City Council of the City of King acknowledges a long tradition of co-sponsoring events that raise money to! benefit charities and mon.prolitorgantationst throughout the City of King and Stokes WHEREAS, the City Council of the City of King acknowledges its citizens realize a financial benefit from NOW THEREFORE BE IT ORDAINED by the City Council of the City of King pursuant to the authority granted by G.S. 20-169 that they do hereby declare at temporaryroad closure during the day(s) andi times  County; and  holding community events.  set forth below on the following described portions ofa State Highway System route:  (1) FEED STOKES 5-K & HALF MARATHON: Saturday, March 9, 2024, 7:00 a.m. - 10:00 a.m. (Rain date Saturday, T8D,70am.-1000am) Route description: Felts Drive, Pulliam Street, Dalton Road, East King, Mountainview Road, Dalton Road, Maple Street, Westview Dr. (2) MEET ME ON MAIN & 5K/FUN RUN: Saturday, April 27, 2024, 3:00 p.m. - 10:00 p.m.; Route Description: Dalton Road from Pulliam Street to Maple Street, South Main Street from Felts (3) VETERAN'S WALK: Thursday, July 4, 2024, 8:00 a.m. - 9:00 a.m.: Route Description: South Main (4) WEST STOKES HIGH SCHOOL HOMECOMING PARADE: Friday, September 20, 2024, 4:00 p.m. - 5:00 p.m.; Route Description: Dalton Road from West School Street to White Road (5) OKTOBERFEST:Saturday, September21,2024,2024;2p.m.-9p.mi, Route Description: Dalton Road from Pulliam Street to Maple Street, South Main Street from Felts Drive to King Street (Old (6) DOWNTOWN SAFE TRICK OR TREATING: Thursday, October 31, 2024, 5:30 p.m. - 8:00 p.m., Route Description: Dalton Road from Pulliam Street to Maple Street, South Main Street from (7) KING CHRISTMAS PARADE: Saturday, December 7, 2024, 11:30 a.m. = 2:00 p.m.,_Route Description: East School Street, East Dalton Road from East School Street to Main Street, and  Drive to King Street  Street from City Hall to American Legion Post #290  Hwy 52)  Felts Drive to King Street  Main Street from Dalton Road to Jefferson Church Road.  This ordinance ist to become effective when signs are erected, giving notice of the limits and times oft the event and implementation of adequate traffic control to guide vehicles around the event route.  Adopted on the 5th day of February 2025.  Attest:  Richard E. McCraw Mayor  Nicole Branshaw City Clerk    BOARD: CityCouncil DATE: Februaey 5,7024 DOCUMENT#:, 5 PAGES: 1  CITY OF KING RESOLUTION NO. 2024-01  RESOLUTION APPROVINGTHE ELECTRONIC AUCTION AND DISPOSAL OF SURPLUS PERSONAL PROPERTY  WHEREAS The City ofKing has accumulated personal property that is no longer necessary to meet the operational needs oft the City. Traditionally, the City has declared such property to be surplus and disposed of such property by public auction in accordance with the requirements ofN.C.G.S. 160A-270, to dispose of surplus property with no value in accordance with N.C.G.S. 160A-266 (d), and to change the use of surplus WHEREAS, each oft the items described on the next page is declared to be surplus to the needs of the City. NOW, THEREFORE BE: IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF KING that the sale ofa all surplus property by electronic auction in accordance with the requirements ofN.C.G.S. 160A-270 is hereby authorized and the City Manager, or other staff designated by him, is authorized to give appropriate notice and conduct the sale in accordance with the requirements ofa all applicable laws.  property per N.C.G.S 160A-265.  BE IT FURTHER RESOLVED, all surplus property shall be made available for inspection at reasonable times SO that the sale can be conducted beginning on or after February 19, 2024 by electronic means at www.cl.king.nc.us and/or www.GoyDeals.com. With appropriate notice given at www.ciking.ne.us, the date, place and time oft the sale may be changed by the City Manager. All items shall bej paid for on www.CoyDeals.com; the city will accept no payments for auction items. Terms for item pickup by the winning  idder will be included in the item description on www.GovDeals.com.  BE IT FURTHER RESOLVED, the person designated to conduct the sale for the City Manager shall have the authority to remove: items of surplus property from the list to be sold at any time prior to the  acceptance of any bid and the conclusion ofthe transaction.  BE IT FURTHER RESOLVED, the City Manager is authorized to negotiate, execute and issue on behalfofthe City all contracts necessary in order to conduct the sale of surplus property by electronic auction first, then private sale, including any contracts with public or private auction agents as allowed by statute, specifically including but not limited to a contract with GovDeals, Inc., ift the City Manager deems such contract BE: ITI FURTHER RESOLVED, the property listed below as declared surplus with no value and will be properly disposed in accordance with N.C.G.S. 160A-270, as change use per N.C.G.C1 160A-265, and as declared surplus with no value and properly disposed in accordance with N.C.G.S. 160A-266(d).  to bei int the best interest of the City.  Adopted this the 5th day ofFebruary 2024.  Richard E. McCraw, Mayor Pro Tempore  (SEAL) Attest:  Nicole Branshaw, City Clerk