STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA NOVEMBER 7, 2016 7:00 P.M.  CALLTOORDER & WELCOME - CHAIRMAN EFIRD APPROVAL/ADJUSTMENTSTOTHE. AGENDA  INVOCATION & PLEDGE OF ALLEGIANCE - COMMISSIONER MCINTYRE  SCHEDULED AGENDAITEMS  1. SUPERSTREET INTERSECTION PROPOSAL - NC24/27 & NEWT ROAD  Presenters: Scott Cole & Pate Butler, NCDOT  2. E911-PUBLIC HEARING TO CONSIDER NAMING CURL TAIL LANE Presenter: Brandy Webster, Database Coordinator  Hold the public hearing.  Request Board consideration and approval of the proposed name.  3. PLANNING & ZONING  Presenter: Michael Sandy, Planning Director  A. CE16-0038 - Public Hearing & Ordinance Adoption to Demolish 12862  Austin Road, Locust, NC 1. Hold the public hearing.  2. Request the Board approval to proceed with demolition.  B. ZA16-06-F Rezoning Request by Paula Almond on Behalf of Ellis Springs  Development Company 1. Hold the public hearing.  2. Request the Board approve, modify or deny the request.  C.ZA16-07- Rezoning Request for Frank T. McCoy  1. Hold the public hearing.    2. Request the Board approve, modify or deny the request  D.Z ZA16-08-R Rezoning Request for Travis Alley  1. Hold the public hearing.  2. Request the Board approve, modify or deny the request.  4.BOARD & COMMITTEE APPOINTMENTS Presenter: Andy Lucas, County Manager A. Gaston Community Action, Inc. B. Nursing Homes Advisory Committee  5. CONSENT AGENDA  A. Minutes = Regular meeting of October 17, 2016.  B.County Attorney - Request approval of the updated/amended Records Retention & Disposition Schedules for County Management, Register of .H Health Dept. - Request approval of budget amendment # 2017-13. D.F Finance - Request acceptance of the Monthly Financial Report for E. CCOG - Request approval of the attached resolution of support for Centralina's application to NCDOT for Section 5310 transit funds. F.A Airport - Request approval of budget amendment # 2017-15. G.F Finance = Request approval of the attached vehicle tax refunds for H. Sheriff's Office - Request approval of budget amendment # 2017- 14 . Finance - Request approval of budget amendment #2017-16.  Deeds, Sheriff's Office and Veterans Services.  Three Months Ended September 30, 2016.  October 2016.  6. GREATER BADIN WATER & SEWER DISTRICT (GBWSD) - RECORDS RETENTION  &DISPOSITION SCHEDULE  Request the Board convene as the GBWSD to approve the attached the  Records Retention & Disposition Schedule update.    7. PINEY POINT WATER DISTRICT (PPWD) - RECORDS RETENTION &  DISPOSITION SCHEDULE  Request the Board convene as the PPWD to approve the attached  Records Retention & Disposition Schedule update.  PUBLIC COMMENT  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  CLOSED SESSION: To discuss economic development in accordance with G.S. 143-318.11(a)(4) and a real estate transaction in accordance with G.S. 143-  318.11(a)(5). ADJOURN  The next regular meeting is scheduled for Monday, November 21* at 7:00 p.m.    Revised 10/19/2007  Stanly County Board of Commissioners  STANL)COUNTY Meeting Date Watn An Lond Saceast. Presenter:  November 7, 2016  Consent Agenda Regular Agenda  Scott Cole and Pate Butler,NCI DOT ITEM TO BE CONSIDERED  Superstreet Intersection Proposal - NC 24/27 & Newt Road  Due to several crashes at the intersection of NC 24/27 and Newt Road, some ofwhich have been severe, NC DOT isconsideringi implementing a superstreet type intersection at this location. Similar superstreet intersections have  been implemented with success at other NC 24/27 intersections in Stanly County. Attached please find a concept plan ofthis design and several other planning documents.  In order for NCI DOT to move: forward with a funding request for safety related funds, the NCI DOT requires a  resolution of support from the County.  Review and consider approval ofar resolution supporting the proposed superstreet intersection at thel NC: 24/27 &  Newt Road intersection.  Signature: Date: 11/2/2016  Andy Lucas  Dept Central Administration Attachments:  X Yes Certification of Action Certified to be a true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    J A I  / 5 0 W a S  à  E / %  S) @    S /  -  0 @ 5 8 N de E de $  - a  U = 3 E 5 e o 8 6 E  @ O N e  f E 3 - LO LL A 5O    E  U  a  L o C CU S a 0 C 5    K  @ E    - -  5  E 0) 8  / /  @ e 2 C D    a 1 a  8 0 5  e  e 9  o )    -  2  5  aU  -    a  a  - -  -  - S    2 3  6 @  e  - S  5  e S C  - - o 8 a @ - -  f S a S @ LL D C s S e  - 8 0  J  E E bn 9  8 LL @ D 0 10 8  de 9 E  e 10 @ Y B S C  @ 9 @ a  - la  8&  &  0 @ S S B 5O 0)  K    @ C @  - S  = - 3  S  E S - 9 - - -  - -  2 S  -   &  16  0 a U @ D o S  O 9 .   3 O D CO  - a C  I    -    STANLY) COUNTY Water Ain Lard, Saccess.  LIN  Resolution of Support for a Project to Convert the Newt Road & NCI Hwy 24/27 Intersection to a Standard Superstreet Configuration WHEREAS, the Stanly County Board of Commissioners are responsible for the safety,  health, and welfare oft the citizens of Stanly County,and;  WHEREAS, the Stanly County Board of Commissioners believes it isi in thel best interest of public safety, health and general welfare to convert the intersection of Newt Road and NC  Hwy 24/27 to a standard superstreet configurationjand  WHEREAS, the North Carolina Department ofTransportation will apply for funding from High Hazard Safety Funds to make the aforementioned modifications to this intersection; NOW' THEREFORE BE IT RESOLVED, the Stanly County Board of Commissioners supports the conversion of Newt Road and NC Hwy 24/27 intersection to a standard superstreet  configuration.  ADOPTED this the 7th day ofl November, 2016  Terry Scott Efird, Chairman Stanly County Board of Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board    Stanly County Board of Commissioners Presenter: Brandy Webster/ Karen McDaniell E-911  STANL)COUNTY Meeting Date: November 7,2016  2  MerAileS.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* DL Lectern VCR Lectern DVD D Document Camera** Laptop*** * PCise equipped with' Windows XP andi Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet conneclivity andi Network connectivity ** Ifyoul have nced to use thel Documeut Canera andz zoomi into a particular arca, Ifpossible please: altacha copy oft the document with the areai indicated  Please Provide al Brief Description ofy your Presentations format: that you need t07 zoom into. AI laser lighti is available top pinpoint) your arca ofr projection. *** You can bring inal laptop that will allow video out tol be connected at! thel lcctern- set display to 60MIvz.  for County Employees.  ITEM TO BE CONSIDERED PUBLIC HEARING TO CONSIDER NAMING CURL TAIL: LANE  Please sce the attached information concerning the naming ofaroad located offofGold Branch The easement being named previously circled around and intersected with Gold Branch Road at both ends. At some point, a fence was put up between two oft the properties prohibiting full access from one side to the other. In an effort to eliminate confusion for emergency responders, a resident has requested that the side oft the easement granting access to his property be named. Therefore, Curl Tail Lane has been voted on and: selected as the name  Road, approximately 2,350 feet southeast of the Deese Street intersection.  for this road.  Hold the public hearing.  Request Board consideration and approval of the proposed name CurlTailLanc.  Signature: HAntNA  Dept. 911 Communicatons  Date: I-H-1Lo  Attachments:  Yes Certification of Action Certified to be: at true copy oft the action taken by the Stanly County Board of Commissioners on  No X  Rèview Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Nccessary  Tyler Brummitt, Clerk to the Board  Date    <  09 3    County of Stanly 201 South Second Street ALBEMARLE, NORTH CAROLINA 28001 I-COMMUNICATIONS  STANLVOCOUNTY Wten An Lard Saccest.  Office of Brandy Webster Phone No.: 704-986-3705  Fax No. 704-983-5911  IMPORTANT NOTICE DATE: September 16, 2016  Dear Property Owner,  The Stanly County 911 Department, in an effort to provide the best possible emergency response to its citizens, will begin the process of naming the easement that abuts to or serves your property on Gold Branch Rd. If you are the owner of any residence or property that abuts to this private drive, you have a Please return to me, within fifteen (15) days of the date oft this letter, the attached letter with your list of five (5) road names, in order ofi importance, that you and the other property owners on the road have agreed upon. Listed below is a list of the property owners on the road. The proposed road names will be checked, in order ofi importance, for acceptance in the E-911 road name system. Ifat least one oft the five (5) names is approved a public hearing will be set, property owners notified, and advertising for public hearing published. Ifnone of the five (5) names you submit are acceptable, we will submit to you two (2) new acceptable names that you willl have a chance to vote upon. The name receiving the most votes, each separate tract of land having one vote, will be the one chosen and apublic hearing will be set. Please get together with your neighbors and agree on the: same five road names. Please make these names unique and no ones personal names or initials. We do NOT accept any duplicate names that are already being used in If we do not hear from you within fifteen (15) days, we will propose ai name to be presented at a public hearing. A notice of public hearing will be posted at the beginning of your road. Also, a notice will be published in the local newspaper and posted in the local town hall nearest your road. The notice will  vote in choosing a name for it.  the county.  reflect the proposed name of road, date, time and place of the public hearing.  Sincerely,  Brandy Webster, Database Coordinator 911 Communications Department  Enclosures:    TOTHE 911 COMMUNICATIONS DEPARTMENT:  Wet the undersigned property owners whose property abuts the road off Gold Branch Rdj propose and  agree to the following 5 names: xOL dohs Deere dr xFarn Pond dr Meadow br  Curl tasl Creck dr / Back woods dr  We have all placed our names below to indicate that we are all in agreement on this prospective name.  Signatures of All Property Owners Abutting Unnamed Road:  Joyce F. Ross- James M. Culp- Milas N. Smith- Jacob L. Lehn- Judy Y. Lowder-  A    TOTHE 911 COMMUNICATIONS DEPARTMENT:  We the undersigned property owners whose property abuts the road offGold Branch Rd propose and  agree to the following 5 names: Merianan Bmnch Lane Gol Branch Lane JCurl Tail Lane  We have all placed our names below to indicate that we are all in agreement on this prospective name.  Signatures of Alll Property Owners Abutting Unnamed Road:  Joyce F. Ross- James M. Culp-  goyu 7Rosw  Milas N. Smith- MASAA a  Jacob L. Lehn- Judy Y.Lowder-    TO THE 911 COMMUNICATIONS DEPARTMENT:  We the undersigned property owners whose property abuts the road offGold Branch Rd propose and  agree to the following 5 names: CHF Lane X Gold Bianch Lane  We have all placed our names below to indicate that we are all in agreement on this prospective name.  Signatures of All Property Owners Abutting Unnamed Road:  Joyce F. Ross- James M. Culp- Milas N. Smith- Jacob L. Lehn-  Judy Y.I Lowder- %44 4 had    County of Stanly 201 South Second Street ALBEMARLE, NORTH CAROLINA 28001 I-COMMUNICATIONS  STANLY) GOUNTY WarAn Lard Sacoess.  814  FCLN  Office of Brandy Webster Phone No.: 704-986-3705  bebtreaunycoumytege" Fax No. 704-983-5911  IMPORTANT NOTICE DATE: October 12, 2016  Dear Resident,  On September 16,2016, Isent al letter to all the property owners on your road that your road is eligible for a name and address reassignment. We requested that you get together and send us a list of five (5) names in order of importance that all property owners on the road had created and signed. NOTE: In the road names that were submitted CURLTAILLN was the name  approved.  This road name request will be brought before The County Commissioners on November 7,2016 at approximately 7:00 p.m. The County Commissioners shall have final approval following a public hearing as required by GS 153A-239.1. Per County Ordinance, any person wishing to: speak on this matter shall submit their comments to the Address Program Administrator two working days before the date of the public hearing stating their objection or support of the chosen road name.  The 911 Department appreciates your cooperation in this matter.  Sincerely,  Brandy Webster, Database Coordinator 911 Communications Department 201 S. Second Street Albemarle, NC28001 704-986-3705    NOTICE OF PUBLIC: HEARING STANLY COUNTY BOARD OF COMMISSIONERS STANLY COUNTY, NORTH CAROLINA  Notice is hereby given that the Stanly County Board of Commissioners will on Monday, November 7th at 7 p.m., hold a public hearing in The Commons Meeting Room located at 1000 N. First Street, Albemarle, North Carolina to consider re- Curl TailLane: Located off Gold Branch Road, approximately 2,350 feet southeast Persons interested in speaking for or against the naming of this road will be heard.  naming the following road: of the Deese Street intersection.  Tyler Brummitt, Clerk to the Board  TO BE PUBLISHED: October 27, 2016  Please submit invoice to: 201 S. Second Street Albemarle, NC 28001  Stanly County 911 Communications Department  Received by SNAP  Date:  Please FAX camera ready copy to: 704-983-5911  Attn: Brandy Webster    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: November 7, 2016  Presenter: Michael Sandy  héten fn lad. Saccaes.  3A  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* JL Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need tou use thel Document Camera and: zoomi into: a particular area, ifp possible please attachac copy oft the document with the area indicated  Please Provide: al BriefDescription of your Presentations format: Verbal only that you need toz zoomi into. AI laser lighti is available top pinpoint your area of projection. *** You can bringi ina al laptop that will allow video out to be connected: att the lectern- set display to 60Mhz.  for County Employees.  ITEMT TO BE CONSIDERED PUBLIC HEARING PLANNING AND ZONING  CE 16-0038 Planning Department requests that an ordinance be adopted declaring the dilapidated and partially burned dwelling owned by Manuel Recillas Hernandez and located at 12862 Austin Road, Locust, "unfit for human habitation" and authorizing and directing the Stanly County Housing Inspector toj proceed with the demolition and removal of the minimum housing code  violations from the property. (TR#4334)  Itis requested that the Board of Commissioners hold a public hearing on this minimum housing code request and authorize the Stanly County Housing Inspector to proceed with the demolition  and removal of the minimum housing code violations from the property.    Signature: Date:  Dept. Attachments:  0016 Review Process  Yes Certification of Action Certified tol be at true copy oft the action taken the County Board ofCommissioners on  No  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  Tyler Brummitt, Clerk to thel Board  Date    STANLY COUNTY Wcen Ain. Lard.. Secesr. PLANNING DEPARTMENT 1000 N. 1* Street, Suite 13-B Albemarle, NC 28001 704-986-3667  MEMORANDUM To: From: Date: Subject:  Stanly County Board of Michael Sandy, AICP, October 25, 2016 CE 16-0038  7b  CE 16-0038 The Planning Department requests that an ordinance be adopted declaring the dilapidated and partially burned dwelling owned by Manuel Recillas Hernandez and located at 12862. Austin Road, Locust as "Unfit for human habitation" and authorizing and directing the Stanly County Housing Inspector toj proceed with demolition and removal oft the minimum Thej property was abandoned following the fire which burned more than 50% oft the structure and leaving the home irreparable. Significant attempts have been made to locate Mr. Hernandez. Thej property has been posted and notices of the proposed hearing have been published. To date, Numerous complaints have been received concerning the condition of the property. A lien will  housing code violations from the property. (TR#4334).  Mr. Hernandez has not been located.  be attached to the property for the cost oft the demolition and removal,    MINIMUM HOUSING VIOLATION ORDINANCE  Stanly County, North Carolina  AN ORDINANCE DECLARING THE: STRUCTURE HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION AND DIRECTING THE HOUSING INSPECTOR TODEMOLISH,  AND REMOVE SAID STRUCTURE  Case No. CE16-0038  WHEREAS, the Board of Commissioners of Stanly County finds that the structure described herein is found to be Unfit For Human Habitation, Notice of Violation has been served and other code WHEREAS, the structure should be demolished and removed as directed by the Housing Inspector and should be placarded by placing thereon a notice prohibiting entry and/or use for human habitation WHEREAS, the owner of this property has been given ai reasonable opportunity to bring the property into compliance with the Stanly County Ordinance Establishing Minimum Housing and High Grass Standards, in accordance with NCGS $ 160A, Article 19, Part 6, pursuant to an order issued by the NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of Stanly County, North Articlel. The dilapidated structure located at 12862 Austin Road, PIN: 5586 033 30 0428 in Stanly  enforcement proceedings have been complied with; and  until such time as the structure can be demolished and removed; and  Housing Inspector, and the owner has failed to comply with said Order;  Carolina that:  County is "Unfit For Human Habitation," by virtue oft the! hazard to the safety ofthe community, is a continuing fire hazard, and is structurally unsound to the extent that there is a likelihood of personal or property injury to any person or property entering the  premises.    Article II. Manuel Recillas Hernandez, all owner(s), and all parties with interest ofr record, of such  building(s) and premises, are hereby ordered to demolish and remove said dilapidated structure(s) and all debris from the property by a date no later than December 10,2016.  Article III. The Stanly County Housing Inspector is hereby authorized and directed toi immediately  proceed to post the dwelling with plaçcards stating:  "This Building Is Unfit For Human Habitation, Occupation of this building for human habitation is prohibited."  The Housing Inspector is further authorized and directed to demolish, and remove the above described structure and remove all debris from the property on or after December 10,2016, in accordance with his order to the owners thereof dated September 12, 2016, and in accordance with the Stanly County Ordinance Establishing Minimum Housing And High Grass Standards and NCGS $ Chapter 160A, Article 19,  Part 6;  Article IV. The cost of demolition and removal of said structure and debris shall constitute a lien  against the real property upon which the cost was incurred. The lien shall be filed in the office of the Stanly County Tax Collector, and shall have the same priority and be collected in the same manner as the liens for special assessments as prescribed in  Article 10 ofNCGS $ Chapter 160A or as otherwise allowed by law.  Article V. Its shall be unlawful for any person to remove or cause to be removed the placards from  any building to which it is affixed. It shall likewise be unlawful for any person to enter into and/or occupy or to permit the occupancy of any building therein declared to be  unfit for human habitation and/or unsafe.  Article VI. This Ordinance shall become effective upon its adoption.  ADOPTED this 7th day of] November, 2016.  Tyler Brummitt, Clerk  Terry Scott Efird, Chairman  Stanly County Board ofCommissioners (SEAL)  True to Form  Jennifer R. Furr, Stanly County Attorney    y    1    NOTICE OF PUBLIC HEARING STANLY COUNTY BOARD OF COMMISSIONERS STANLY COUNTY, NORTH CAROLINA  In the Matter of the Housing Code Violations At12862 Austin Rd., Locust, NC Parcel Number: 558603300428 Violation Case #CE 16-0038 LOC  Notice is hereby given that the Stanly County Board of Commissioners will, on Monday, November 7, 2016, at 7:00 p.m., hold a public hearing at' The Commissioners' Meeting Room located at 1000 North First Street, Albemarle, North Carolina to consider the following request: On the adoption of an ordinance declaring the dilapidated and partially burned dwelling "unfit for human habitation" and authorizing and directing the Stanly County Housing Inspector to proceed with the demolition and removal oft the minimum housing code violations from the property located  at 12862 Austin Road, Locust, NC.  Persons interested in speaking for or against this request will be heard.  Jyla Brumnt Uyler Brummitt, Clerk to the Board    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: November 7,2016  Presenter: Michael Sandy  3B  Watrfn lad. Sascuat.  Consent Agenda Regular Agenda  Presentation Equipment: I Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with Windows! XP and Microsoft Office XP (including' Word, Excel, andl PowerPoint), Internet connectivity and Network connectivity **I Ifyou have need to use thel Document Camera and zoom intos a particular area, ifp possible please attach a copy oft the document with the areai indicated  Please Provide al Brief] Description ofy your Presentations format: Verbal only that you need toz zoom into. Al laser lighti isa available top pinpoint your area of projection. *** You can bring ina a laptop that will allow video out to be connected: at thel lectern- - set display to6 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED PUBLIC: HEARING PLANNING AND ZONING  ZA16-06 Paula Almond on behalf of] Ellis Springs Development Company requests the rezoning from RA-Residential Agricultural to R20-Residential of three lots at thei intersection ofl NC73and Hatley Farm Road. 1).24802 Hwy 73 (TR#565), 2.41 acres; 2)24812 Hwy 73 (TR#37680), .55acres;  3) 24820 Hwy 73 (TR#18627), .44 acres.  Itis requested that the Board of Commissioners: hold a public hearing on this rezoning request and  then approve or deny the rezoning request.  Signature:    Dept. Attachments:  Date: lo/a5ho1b  Yes Certification of Action Certified to be a true copy of the action taken by the Stanly County Board of Commissioners on  No  X_  Review Process  Approved Yes No Initials  Finance Director County Attorney Çounty Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY) COUNTY Wacens. Ai. Land.. Saoccss. PLANNING DEPARTMENT 10001 N. 1* Street, Suite 13-B Albemarle, NÇ 28001 704-986-3667  MEMORANDUM To: From: Date: Subject:  Stanly County Board of Michael Sandy, AICP, September 28, 2016 ZA 16-06  E  ZA 16-06 Paula Almond on behalfo of] Ellis Springs Development company requests rezoning from RA-Residential Agricultural tol R-20 Residential. Applicant respectfully requests to rezone 3 tracts totaling 3.4 acres, Tax Record numbers 565, 37680, and 18627. The properties are located at the intersection ofNC 73 and Hatley Farm Road. The lots contain five homes and are currently too small to meet the minimum lot sizes required in the RA district. The owner plans to divide the largest lot (2.41 acres), which contains three homes into three separate lots. Presently, the large lot does not conform to the requirements ofthe RA zoning district by having three homes on one lot (al legal nonconformity) and the two small lots do not conform to the minimum lot size. The homes and the lots existed prior to the adoption oft the Stanly County Zoning Ordinance. If changed tol R-20; this will eliminate all non-conformities once the large lot Nearby properties are in Stanly County zoning. jurisdiction and are mostly zoned as RA with one lot zoned as Highway Business for a mini-storage warehouse. Approximately 10 years ago water and sewer was extended through this area to serve Millingport School. This property is not located in a regulated floodplain or a WS-IV Water Supply Watershed. Traffic on this section ofNC73 Hwy has been studied by NCDOT averaged 5300 vehicles per The Stanly County Planning Department recommends this request. The request by Ellis Springs Development will allow the larger tract to be divided and bring the smaller lots into compliance, The Planning Board unanimously recommended approval of this rezoning request at its October  iss subdivided. The homes are currently serving as rental properties.  day in 2014.  therefore this action should eliminate several non-conformities.  10, 2016 meeting.    NOSABB 3  WAVHASTIVH  / N    DRAFT  STANLD COUNTY Water Ain Lards Saccess.  Stanly County Planning Board October 10, 2016-1 Meeting Minutes  Call to Order  Chairman Robert Loflin called the meeting to order to order on October 10, 2016, at 7:00 p.m. in the Commons Meeting Room at 10001 N First Street, Albemarle, North Carolina.  Chair Loflin asked the Clerk to call the roll. Stanly County Planning Board Members Attending  Robert Loflin, Jr., Chair Kevin Brickman Frank Sparger Ned Stallings Bob Davis Planning Board Members Absent: John Eckman, III Terry Smith, Vice-Chair  Stanly County Planning Staff. Attending Michael Sandy, Planning Director Bob Remsburg, PlannerI  Others Present: No one signed in to speak.  Mr. Remsburg, Clerk, indicated that cach member had been given a replacement Section XIII to add to their copies oft the Zoning Ordinance. The Board of County Commissioners had approved Chairman Loflin asked the Board to note the minutes of. June 13, 2016. He asked ift there were any corrections to the minutes. Hearing none, he asked foran motion to approve. Motion: Bob Davis made a motion to approve the June 13,2016, minutes as written.  the change at their last regular meeting to update the ordinance.  Second: Kevin Brickman seconded the motion. Action: The Board unanimously approved this motion.  Chairman Loflin called on Bob Remsburg to present the first hearing, ZA16-06 and ZA 16-08 Mr. Remsburg explained that these two petitions would be presented together but each will be ZA 16-06 Paula Almond on behalf of Ellis Springs Development Company requests rezoning from RA-Residential Agricultural to R-20 Residential of three lots at the  voted separately.    DRAFT  intersection of NC 73 and Hatley Farm Road. Applicant respectfully requests to rezone 3 Using aj power point presentation, Mr. Remsburg showed the located oft the property on a map and the homes involved. The two smaller lots do not contain enough square footage to meet the 30,000 square foot minimum lot size in the RA zoning district. Ifrezoned to R-20, the minimum lot size is 15,000 square feet and the lots will then conform to the zoning requirements. The larger lot has three homes and consists of2.41 acres. Under the ordinance only one stick built or modular home is allowed on a lot. Ellis Springs Development plans to divide this parcel into three tracts. Tol help this meet the ordinance requirements it is helpful to reduce the minimum lot size to 15,000 square feet. Water and sewer are available and the properties are located in a growth area as designated in the 2010 Land Use Plan. These lots are not in a flood plain ori ina ZA 16-08 Travis Alley requests rezoning from RA-Residential Agricultural to R-20 Residential just west of the intersection ofNC 73 and Hatley Farm Road. Applicant respectfully asks to rezone from RA-Residential Agricultural to R-20 Residential, approx.. Continuing with the power point presentation, Mr. Remsburg pointed out the location ofthis acreage on a map. There are no structures on this property. Mr. Remsburg showed where Mr. Alley had traded a portion of the property with Friendship Methodist Church giving this land a second area ofr road frontage on NC73. This property also has water and sewer available. Mr. Alley may choose to develop this property in the future; however, no plans have been submitted. The property is in a growth area as designated in the 2010 Land Usel Plan. Since septic and wells are not necessary, homes could be placed on smaller lots. According tol NC Department of Transportation traffic counts, approximately 2,000 vehicles per day travel NC 73. This lot isi not  tracts totaling 3.4 acres, tax record numbers 565, 37680, and 18627.  watershed area.  19.87 acres, tax record number 10579.  in a flood plain or watershed area.  No one spoke in favor or opposition to either request.  Motion: Bob Davis made a motion to recommend approval ofZA16-06, Ellis Springs  Development Company to the Board of County Commissioners. Action: The Board unanimously approved this motion. Development Company to the Board of County Commissioners. Action: The Board unanimously approved this motion. meeting would be on November 7th at 7:00 p.m.  Second: Frank Sparger  Motion: Bob Davis made a motion to recommend approval ofZA16-08, Travis Alley  Second: Kevin Brickman  Mr. Loflin reminded those present that the hearing at the Board ofCounty Commissioners Chairman Loflin called on Mr. Remsburg toj present the second hearing, ZA16-07. ZA 16-07 Frank T. McCoy has requested to rezone a lot totaling 4.17: acres at 41222 Shady Rest Road at the intersection with NC 740, New London, tax record #31849.  2    DRAFT  Mr. Remsburg shared the location of the property using the power point presentation. There are 6homes located on the 4.17a acre lot. Mr. McCoy desires to divide the lot into six small lots, one for each home. Because there is more than one stick-built home on this parcel, it is currently non-compliant. The property is zoned as RA and located in a watershed area. The minimum lot sizei is 40,000 square feet. Since water is available, the minimum lot size in the R-20 district is 15,000 square feet. The size oft the lot and the positioning ofthe homes does not allow the lot to be split into 6j parcels of 40,000 square feet. To comply with the ordinance, the property needs to be rezoned to R-20. Traffic on NC 740 is around 2,000 vehicles per day and traffic on Shady Rest is approximately 180 vehicles per day. This property is not located in a flood plain.  No one spoke in favor or opposition to the rezoning request.  At this point, Mr. Loflin closed the hearing. Board members discussed the request. Chairman Loflin asked ift there were any further questions from the Board. Hearing none, he invited the members ofthe board to propose a motion on the approval or denial oft the request. Motion: Bob Davis made a motion to send this case to the Board of County Commissioners with  arecommendation to approve ZA 16-07. Second: Frank Sparger seconded the motion. Action: The Board unanimously approved this motion.  Other Business: Mr. Loflin invited Bob Remsburg to present information regarding amendments to Sections 101-450 oft the Zoning Ordinance. Each member present was givena copy oft the revised ordinance sections to review. Mr. Remsburg pointed out several highlights including the sign ordinance, outdoor lighting and shooting/firing ranges. Members were asked tor review the draft and offer suggestions and comments back to the staff. We will review this  more. at the next meeting oft the Planning Board  Adjournment  Chairman Loflin asked for a motion to adjourn. A motion to adjourn was made by Frank Sparger and second by Kevin Brickman. The: meeting was adjourned at 7:40 p.m.  Robert Loflin, Chairman Robert Remsburg, Clerk  3    Stanly County Board of Commissioners  STANI)COUNTY Meeting Date: November 7,2016  Presenter: Michael Sandy  36  Kitin An4 Lanls Saccaet.  Consent Agenda' Regular Agenda  Presentation Equipment: I Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with' Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity **I Ifyoul have need tou use thel Document Camera and: zoom into: a particular: area, ifp possible please attach a copy oft the document with the areai indicated  Please Provide al Brief Description of your Presentations format: Verbal only that you need toz zoomi into. AI laser light is available top pinpoint your area of projection. *** You can bring inal laptopt thaty will allow video out to be connected at the lectern- set display to6 60Mhz.  for County Employees.  ITEM TOE BE CONSIDERED PUBLIC. HEARING PLANNING AND ZONING  ZA 16-07 Frank T. McCoy requests the rezoning from RA-Residential Agricultural to R20- Residential of a 4.17 acre lot on the northeast corner of NC 740 and Shady Rest Road. 41222  Shady Rest Road, (TR#31849)  Itis requested that the Board of Commissioners: hold a public hearing on this rezoning request and  then approve or deny the rezoning request.  Signature: Date:  Dept. Attachments:  10/as/2016 Review Process  Yes Certification of Action Certified to be a true copy of the action taken byt the Stanly County Board of Commissioners on  No  Approved Yes No Initials  + Budget Amendment: Necessary  Finance Director County Attorney County Manager Other:  Tyler Brummitt, Clerk to the Board  Date    STANLY COUNTY Waben Ain Lard. Saccess. PLANNING DEPARTMENT 1000 N. "Street, Suite 13-B Albemarle, NC 28001 704-986-3667  MEMORANDUM To: From: Date: Subject:  Stanly County Board ofCommissioners  Michael Sandy, October 19,2016 ZA 16-07    ZA 16-07 Frank T. McCoy requests rezoning from RA-Residential Agricultural to R-20 Residential. Applicant respectfully requests to rezone one tract totaling 4.17 acres, Tax Record number 31849. The property is located at the intersection ofNC 740 and Shady Rest Road at 41222 Shady Rest Road, New London. The lot contains six homes. The owner plans to divide the lot into six separate lots. Presently, the large lot does not conform to the requirements of the RAz zoning district by having six homes on one lot (al legal noncontormity). The homes were constructed on the lot prior to the adoption oft the Stanly County Zoning Ordinance. Ifchanged to) R-20 and subsequently subdivided; this should eliminate the non-conformity. Thel homes are Adjacent properties are in Stanly County zoningj jurisdiction and are: zoned RA with the exception oft the property across NC 740 which is part oft the Stanly County Airport and is zoned This] property is not located in a regulated floodplain but is in the WS-IV Water Supply Watershed. Traffic on sections ofNC 740 Hwy has been studied by NCDOT averaged approximately 2,000 vehicles per day in 2014, traffic along Shady Rest Road was last studied in 2012 and was 180 vehicles per day. The property does have public water but no sewer service. The Stanly County Planning Department recommends this request because it will allow the tract The Planning Board unanimously recommended approval of this rezoning request at its October  currently serving as rental properties.  M-1, Light Industrial.  tol be divided and eliminate the nonconformity.  10, 2016 meeting.    N    DRAFT  STANLV)COUNTY Waten Ain Lard, Saccess,  Stanly County Planning Board October 10, 2016 - Meeting Minutes  Call to Order  Chairman Robert Loflin called the meeting to order to order on October 10, 2016, at 7:00 p.m. in the Commons Meeting Room at 1000 NI First Street, Albemarle, North Carolina.  Chair Loflin asked the Clerk to call the roll. Stanly County Planning Board Members Attending  Robert Loflin, Jr., Chair Kevin Brickman Frank Sparger Ned Stallings Bob Davis Planning Board Members Absent: John Eckman, III Terry Smith, Vice-Chair  Stanly County Planning Staff Attending Michael Sandy, Planning Director Bob Remsburg, PlannerI  Others Present: No one signed in to speak.  Mr. Remsburg, Clerk, indicated that each member had been given a replacement Section XIII to add to their copies oft the Zoning Ordinance. The Board of County Commissioners had approved Chairman Loflin asked the Board to note the minutes of. June 13, 2016. He asked ift there were any corrections to the minutes. Hearing none, he asked for a motion to approve. Motion: Bob Davis made a motion to approve the June 13, 2016, minutes as written.  the change at their last regular meeting to update the ordinance.  Second: Kevin Brickman seconded the motion. Action: The Board unanimously approved this motion.  Chairman Loflin called on Bob Remsburg to present the first hearing, ZA16-06 and ZA 16-08 Mr. Remsburg explained that these two petitions would be presented together but each will be ZA 16-06 Paula Almond on behalf of Ellis Springs Development Company requests rezoning from RA-Residential Agricultural to R-20 Residential of three lots at the  voted separately.    DRAFT  intersection of NC 73 and Hatley Farm Road. Applicant respectfully requests to rezone 3 Using a power point presentation, Mr. Remsburg showed the located oft the property on a map and the homes involved. The two smaller lots do not contain enough square footage to meet the 30,000 square foot minimum lot size in the RA zoning district. Ifrezoned tol R-20, the minimum lot size is 15,000 square feet and the lots will then conform to the zoning requirements. The larger lot has three homes and consists of2.41 acres. Under the ordinance only one stick built or modular home is allowed on a lot. Ellis Springs Development plans to divide this parcel into three tracts. Tol help this meet the ordinance requirements it is helpful to reduce the minimum lot size to 15,000 square feet. Water and sewer are available and the properties are located ina growth area as designated ini the 2010 Land Use Plan. These lots are not in a flood plain or in a ZA 16-08 Travis Alley requests rezoning from RA-Residential Agricultural to R-20 Residential just west of the intersection ofNC 73 and Hatley Farm Road. Applicant respectfully asks to rezone from RA-Residential Agricultural to R-20 Residential, approx.. Continuing with the power point presentation, Mr. Remsburg pointed out the location oft this acreage on a map. There are no structures on this property. Mr. Remsburg showed where Mr. Alley had traded aj portion of the property with Friendship Methodist Church giving this land a second area of road frontage on NC73. This property also has water and sewer available. Mr. Alley may choose to develop this property in the future; however, no plans have been submitted. The property is in a growth area as designated in the 2010 Land Use Plan. Since septic and wells are not necessary, homes could be placed on smaller lots. According to NC Department of Transportation traffic counts, approximately 2,000 vehicles per day travel NC 73. This lot is not  tracts totaling 3.4 acres, tax record numbers 565, 37680, and 18627.  watershed area.  19.87 acres, tax record number 10579.  in ai flood plain or watershed area.  No one spoke in favor or opposition to either request.  Motion: Bob Davis made a motion to recommend approval ofZA16-06, Ellis Springs  Development Company to the Board of County Commissioners. Action: The Board unanimously approved this motion. Development Company to the Board of County Commissioners. Action: The Board unanimously approved this motion. meeting would be on November 7th at 7:00 p.m.  Second: Frank Sparger  Motion: Bob Davis made a motion to recommend approval ofZA16-08, Travis Alley  Second: Kevin Brickman  Mr. Loflin reminded those present that the hearing at the Board of County Commissioners Chairman Loflin called on Mr. Remsburg to present the second hearing, ZA16-07. ZA16-07 Frank T. McCoy has requested to rezone a lot totaling 4.17 acres at 41222 Shady Rest Road at the intersection with NC 740, New London, tax record #31849.  2    DRAFT  Mr. Remsburg shared the location ofthe property using the power point presentation. There are 61 homes located on the 4.17acre lot. Mr. McCoy desires to divide the lot into six small lots, one fore each home. Because there is more than one stick-built home on this parcel, it is currently non-compliant. The property is zoned as RA and located in a watershed area. The minimum lot size is 40,000 square feet. Since water is available, the minimum lot size in the R-20 district is 15,000 square feet. The size oft the lot and the positioning oft the homes does not allow the lot to be split into 6 parcels of 40,000 square feet. To comply with the ordinance, the property needs to be rezoned to R-20. Traffic on NC 740 is around 2,000 vehicles per day and traffic on Shady Rest is approximately 180 vehicles per day. This property is not located in a flood plain.  No one spoke in favor or opposition to the rezoning request.  At this point, Mr. Loflin closed the hearing. Board members discussed the request. Chairman Loflin asked ift there were any further questions from the Board. Hearing none, he invited the members ofthe board to propose a motion on the approval or denial of the request. Motion: Bob Davis made a motion to send this case to the Board of County Commissioners with  arecommendation to approve ZA 16-07. Second: Frank Sparger seconded the motion. Action: The Board unanimously approved this motion.  Other Business: Mr. Loflin invited Bob Remsburg to present information regarding amendments to Sections 101-450 of the Zoning Ordinance. Each member present was givena copy oft the revised ordinance sections to review. Mr. Remsburg pointed out several highlights including the sign ordinance, outdoor lighting and shooting/firing ranges. Members were asked to review the draft and offer suggestions and comments back to the staff. We will review this  more at the next meeting ofthe Planning Board  Adjournment  Chairman Loflin asked for a motion to adjourn. A motion to adjourn was made by Frank Sparger and second by Kevin Brickman. The meeting was adjourned at 7:40 p.m.  Robert Loflin, Chairman Robert Remsburg, Clerk  3    Stanly County Board of Commissioners  STANLY) COUNTY Meeting Date: November 7,2016  Presenter: Michael Sandy  3D  Kétrhn Ler. Saccnt.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you! have need to use the Document Camera and: zoomi into: aj particular area, ifp possible please attach a copy oft the document with the area indicated  Pleasel Provide al Brief] Description of your Presentations format: Verbal only that you need toz zoom into. AI laser lighti is available top pinpoint your area ofp projection. *** You can bringi in al laptopt that will allow video out to be connected: att thel lectern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED PUBLIC HEARING PLANNING AND ZONING  ZA 16-08 Travis Alley requests the rezoning from RA-Residential Agricultural to R20-Residential ofan approximately 19.87 acre lot west of thei intersection of NC 73 and Hatley Farm Road.  (TR#10579).  Itis requested that the Board of Commissioners hold a public hearing on this rezoning request and  then approve or deny the rezoning request.  Signature: Date:  Dept. Attachments:    1o/as/ao1  Yes Certification of Action Certified tol bea at true copy oft the action taken by the Stanly County Board of Commissioners on  No  x  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    STANLY COUNTY Whten Ain. Lard, SRccese. PLANNING DEPARTMENT 1000 N. 1"Street, Suite 13-B Albemarle, NC 28001 704-986-3667  MEMORANDUM To: From: Date: Subject:  Stanly County Board of Commissigners Michael Sandy, AICP, October 19, ,2016 ZA 16-08  5  ZA16-08 Travis Alley requests to rezone from RA-Residential. Agricultural to R-20 Residential. Applicant respectfully requests to rezone one tract totaling approximately 19.87 acres, Tax Record number 10579. This tract is adjacent to the largest of the Ellis Springs Development lots. A recent transfer of property with Friendship United Methodist Church has not been updated by Stanly County GIS but the approximate line is shown on the enclosed map. With water and sewer available along NC 73, Mr. Alley may elect to develop the property. An R-20 district designation will allow the minimum lot size to be 15,000 square feet. In the RA district, the minimum lot size is 30,000 square feet. This request is in a growth area as designated in the Stanly County Land-Use Plan adopted by the Commissioners in 2010. Neighboring properties are in Stanly County zoning. jurisdiction and are mostly zoned RA with one lot zoned as Highway Business for a mini-storage warehouse. Approximately 10 years ago This property is not located in ai regulated floodplain or a WS-IV Water Supply Watershed. Traffic on this section ofNC 73 Hwy has been studied by NCDOT averaged 5300 vehicles per The Stanly County Planning Department recommends this request. The Travis Alley property The Planning Board unanimously recommended approval of this rezoning request at its October  water and sewer was extended through this area to serve Millingport School.  day in 2014.  provides a good location for development and is in a growth area.  10, 2016 meeting.      NOSABB  90  WAVAASTIVH    STANLDC COUNTY WaterAin Lard, Saccess.  DRAFT  Stanly County Planning Board October 10, 2016 - Meeting Minutes  Call to Order  Chairman Robert Loflin called the meeting to order to order on October 10, 2016, at 7:00 p.m. in the Commons Meeting Room at 1000 N First Street, Albemarle, North Carolina.  Chair Loflin asked the Clerk to call the roll. Stanly County Planning Board Members Attending  Robert Loflin, Jr., Chair Kevin Brickman Frank Sparger Ned Stallings Bob Davis Planning Board Members Absent: John Eckman, III Terry Smith, Vice-Chair Stanly County Planning StaffAttending Michael Sandy, Planning Director Bob Remsburg, PlannerI  Others Present: No one signed in to speak.  Mr. Remsburg, Clerk, indicated that each member had been given a replacement Section XIII to add to their copies oft the Zoning Ordinance. The Board of County Commissioners had approved Chairman Loflin asked the Board to note the minutes of. June 13, 2016. He asked ifthere were any corrections to the minutes. Hearing none, he asked for a motion to approve. Motion: Bob Davis made a motion to approve the June 13, 2016, minutes as written.  the change at their last regular meeting to update the ordinance.  Second: Kevin Brickman seconded the motion. Action: The Board unanimously approved this motion.  Chairman Loflin called on Bob Remsburg to present the first hearing, ZA16-06 and ZA 16-08 Mr. Remsburg explained that these two petitions would be presented together but each will be ZA 16-06 Paula Almond on behalf of Ellis Springs Development Company requests rezoning from RA-Residential Agricultural to R-20 Residential of three lots at the  voted separately.    DRAFT  intersection of NC 73 and Hatley Farm Road. Applicant respectfully requests to rezone3 Using aj power point presentation, Mr. Remsburg showed the located ofthe property on a map and the homes involved. The two smaller lots do not contain enough square footage to meet the 30,000 square foot minimum lot size in the RA: zoning district. Ifrezoned tol R-20, the minimum lot size is 15,000 square feet and the lots will then conform to the zoning requirements. The larger lot has three homes and consists of2.41 acres. Under the ordinance only one stick built or modular home is allowed on al lot. Ellis Springs Development plans to divide this parcel into three tracts. Tol help this meet the ordinance requirements it is helpful to reduce the minimum lot size to 15,000 square feet. Water and sewer are available and the properties are located ina growth area as designated in the 2010 Land Use Plan. These lots are not in a flood plain ori ina ZA 16-08 Travis Alley requests rezoning from RA-Residential Agricultural to R-20 Residential just west of the intersection ofl NC 73 and Hatley Farm Road. Applicant respectfully asks to rezone from RA-Residential Agricultural to R-20 Residential, approx.. Continuing with the power point presentation, Mr. Remsburg pointed out the location ofthis acreage on a map. There are no structures on this property. Mr. Remsburg showed where Mr. Alley had traded aj portion oft the property with Friendship Methodist Church giving this land a second area of road frontage on NC73. This property also has water and sewer available. Mr. Alley may choose to develop this property in the future; however, no plans have been submitted. The property is in a growth area as designated in the 2010Land Use Plan. Since septic and wells are not necessary, homes could be placed on smaller lots. According tol NC Department of Transportation traffic counts, approximately 2,000 vehicles per day travel NC73. This lot is not  tracts totaling 3.4 acres, tax record numbers 565, 37680, and 18627.  watershed area.  19.87 acres, tax record number 10579.  in a flood plain or watershed area.  No one spoke in favor or opposition to either request.  Motion: Bob Davis made a motion to recommend approval ofZA16-06, Ellis Springs  Development Company to the Board of County Commissioners. Action: The Board unanimously approved this motion. Development Company to the Board of County Commissioners. Action: The Board unanimously approved this motion. meeting would be on November 7h at 7:00 p.m.  Second: Frank Sparger  Motion: Bob Davis made a motion to recommend approval ofZA16-08, Travis Alley  Second: Kevin Brickman  Mr. Loflin reminded those present that the hearing at the BoardofCounty Commissioners Chairman Loflin called on Mr. Remsburg to present the second hearing, ZA16-07. ZA 16-07 Frank T. - McCoy has requested to rezone a lot totaling 4.17 acres at 41222 Shady Rest Road at the intersection with NC 740, New London, tax record #31849.  2    DRAFT  Mr. Remsburg shared the location of the property using the power point presentation. There are 6h homes located on the 4.17 acre lot. Mr. McCoy desires to divide the lot into six small lots, one for each home. Because there is more than one stick-built home on this parcel, it is currently non-compliant. The property is zoned as RA and located in a watershed area. The minimum lot size is 40,000 square feet. Since water is available, the minimum lot size in the R-20 district is 15,000 square feet. The size oft the lot and the positioning oft the homes does not allow the lot to be split into 6j parcels of 40,000 square feet. To comply with the ordinance, the property needs to be rezoned to R-20. Traffic on NC 740 is around 2,000 vehicles per day and traffic on Shady Rest is approximately 180 vehicles per day. This property is not located in a flood plain.  No one spoke in favor or opposition to the rezoning request.  At this point, Mr. Loflin closed the hearing. Board members discussed the request. Chairman Loflin asked ift there were any further questions from the Board. Hearing none, he invited the members oft the board to propose a motion on the approval or denial ofthe request. Motion: Bob Davis made a motion to send this case to the Board ofCounty Commissioners with  ar recommendation to approve ZA 16-07. Second: Frank Sparger seconded the motion. Action: The Board unanimously approved this motion.  Other Business: Mr. Loflin invited Bob Remsburg to present information regarding amendments to Sections 101-450 ofthe Zoning Ordinance. Each member present was givena copy of the revised ordinance sections to review. Mr. Remsburg pointed out several highlights including the sign ordinance, outdoor lighting and shooting/firing ranges. Members were asked tor review the draft and offer suggestions and comments back to the staff. We will review this  more at the next meeting ofthe Planning Board  Adjournment  Chairman Loflin asked for a motion to adjourn. A motion to adjourn was made by Frank Sparger and second by Kevin Brickman. The meeting was adjourned at 7:40 p.m.  Robert Loflin, Chairman Robert Remsburg, Clerk  3    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: November 7, 2016  Presenter: Andy Lucas  Mhlr An LenScer.  4B  Presentation Equipment: Lectern PC* L Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with' Windows XP and Microsoft Office) XP( (including' Word, Excel, andl PowerPoint), Internet connectivity and Network connectivity ** Ifyou! have need to use the Document Camera and zoomi intos a particular area, if possible please attach a copy of the document with the area indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoom into. A laser lighti is available top pinpoint your area of projection. *** You can bring in a laptop that will allow video out to be connected: att the lectern set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  NURSING HOME ADVISORY COMMITTEE APPOINTMENT  Please see the attached information related to this request.  Request Mr. Lane Peeler be appointed to serve a one, year term beginning November 7, 2016-  November 7, 2017.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to beat true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    10/27/2016  Stanly County, NC Mail- RE: Application for CAC appointment Lanel Peeler  STANLY) COUNTY Waten. fin Linka Saccesss 1message  Tyler Brummitt tbrummitt@stanlycountync.gov,  RE: Application for CAC appointment Lane Peeler  Patricia Cowan PCowen@centainaoiy To: Tyler Brummitt <tbrummitt@stanlycountync.gov>  Thu, Oct 27, 2016 at 10:25AM  Cc: Bill Rigsbee wzad74@ao.com, Lindsay Tice Llice@centralinaorg  Good Morning Tyler,  Ihave screened Mr. Peeler and explained the role of the Community Advisory Committee Volunteer role and he is ready to be appointed to the committee. The next orientation training willl be November 30, 2016 and December1 1, 2016. Ihave added Lindsay Tice to this email. Effective November 1, 2016, we are reorganizing the Ombudsman program and she willl be the assigned to Stanly County. Mr. Peeler appointment should replace Hilda Lee who  resigned from the committee. Ifyoul have questions let me know.  Take Care, Patricia Cowan  From: Tyler Brummitt malto.brummit@staycountync.go. Sent: Tuesday, October 04, 201612:37PM To: Patricia Cowan PCowan@centrainaor Subject: Fwd: Send data from GSC-T54540-CTAD1 10/04/201611:31  Good afternoon Patricia,  For your files, attached is a volunteer application for the Nursing Homes Advisory Committee that I received yesterday.  Thank you, Tyler Brummitt  Stanly County Manager's Office  Pursuant to North Carolina General Statutes, Chapter 132, email correspondence to and from this address may be considered public record under North Carolina Public record Laws and may be disclosed to third parties.  Mpsilmailgogecomimalni-2sk-Tsatasasemphsadhitadh-isssscsassam-1s8e8S7ecs26  1/1    Stanly County Board of Commissioners  STANLV) COUNTY Meeting Date: November 7, 2016  5  Presenter: Chairman Efird  Water AnladSae.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD L Document Camera** Laptop*** *PCise equipped with Windows XPa and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify youl have need to use thel Document Camera and zoomi into a particular area, if possible please attacha a copy of the document with the area indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoomi into. AI laser lighti is available top pinpoint your area ofp projection. *** You can! bringi ina a laptop that will allow video out to be connected att the lectern- set display to6 60Mhz.  for County Employees.  ITEM TOBE CONSIDERED  CONSENT AGENDA  A. Minutes - Regular meeting of October 17, 2016.  B.  County Attorney - Request approval of the updated/amended Records Retention & Disposition Schedules for County Management, Register of Deeds, Sheriff's Office and  Veterans Services.  : H Health Dept. - Request approval of budget amendment #: 2017-13.  D. Finance = Request acceptance oft the Monthly Financial Report for Three Months Ended E. CCOG - Request approval of the attached resolution of support for centralinasaPplcation to  September 30, 2016.  NCDOT for Section 53101 transit funds.  F. Airport - Request approval of budget amendment # 2017-15. G. Finance - Request approval of the attached vehicle tax refunds for October 2016. H. Sheriff's Office - Request approval of budget amendment #: 2017-1 14  Request approval of the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to bea a true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    5A  STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES OCTOBER17,2016  COMMISSIONERS PRESENT:  T.Scott Efird, Chairman Bill Lawhon, Vice Chairman Peter Asciutto Joseph Burleson Tony M. Dennis Janet K. Lowder Gene Mcintyre None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTO ORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, October 17, 2016 in the Commissioners Meeting Room, Stanly Commons. Chairman Efird called the meeting to order at 7:00 p.m. with Commissioner Dennis leading the invocation and the  pledge of allegiance.  APPROVAL/AD.USTMENTS TOTHE AGENDA  With no amendments to the agenda, Commissioner Dennis moved to approve it as presented. The motion was seconded by Commissioner Burleson and carried by unanimous vote. ITEM # 1- ECONOMIC DEVELOPMENT - AT&T FIBER READY CERTIFICATION FOR MEADOW  CREEK INDUSTRIAL PARK  Presenters: Paul Stratos, EDC Director & Kathleen Evans, AT&T  Mr. Stratos noted that as the county continues to explore ways to develop broadband infrastructure for the area, AT&T has recently partnered with the County to provide the infrastructure needed to meet the fiber/broadband needs for any business or industry seeking to locate in the Meadow Creek Industrial Park. Mr. Stratos introduced Ms. Kathleen Evans, AT&T Regional Director for External Affairs, who shared the results of the company's recent efforts by presenting the County with a fiber ready certification for the industrial park.  Page1of7    No other action was required.  ITEM#2-1 ECONOMIC DEVELOPMENT - PUBLIC HEARING & TAX INCENTIVE GRANT  Presenter: Paul Stratos, EDCI Director  Mr. Stratos requested Board consideration and approval to provide a 55% tax incentive grant for a five (5) year term to an industrial products distributor locating on Highway 49 just north of Richfield. The company plans to make a $1.7 million capital investment which will aid in creating eleven (11) new jobs and also maintain the nine (9) existing. jobs. It was requested the Board hold a public hearing to receive comments on the proposed grant and approve the tax With no questions from the Board, Chairman Efird declared the public hearing open. With no  incentive grant.  one coming forward to speak for or against, the hearing was closed.  By motion, Commissioner Dennis moved to approve the tax incentive grant as presented and was seconded by Commissioner Asciutto. The motion passed by unanimous vote.  ITEM # 3 - MONARCH = PUBLIC HEARING FOR THE FY 2017-18 NCDOT CONSOLIDATED  CAPITAL PROJECTS GRANT  Presenters: Laurie Weaver, Director of Grants & Foundation Relations  Omar Polk, Community Engagement Team Leader  Ms. Weaver noted Monarch's intentions to apply for the NCDOT Consolidated Capital Projects Grant for fiscal year 2017-2018. If received, the funds will be used to serve adults with disabilities ini the Stanly County. As part of Monarch's application process, it was requested the  Board hold a public hearing to receive comments on the grant application.  Chairman Efird declared the public hearing open. With no one coming forward to speak for or  against, the hearing was closed. No further action was required.  ITEM # 4 - SCUSA TRANSPORTATION - FY 2017-18 COMMUNITY TRANSPORTATION  PROGRAM APPLICATION (SECTION 5311) Presenter: Candice Moffitt, Transit Director  Ms. Moffitt provided a brief overview of the request noting SCUSA's intent to apply for the FY 2017-18 CTP funds in the amount of $235,427 with a local match of 15% (estimated at $35,314). Ifr received, the funds will be used to cover the administrative costs associated with three (3) full-time and one (1) part-time position, vehicle insurance, drug testing, daily office operations, etc. It was requested the Board hold the required public hearing, approve the resolution to apply for, receive and have the funds administered by the Transportation Services  Page2of7    Department, and also authorize the County Manager to execute the CTP/5311 application and After a brief period of discussion, Chairman Efird declared the public hearing open. With no Commissioner Dennis moved to approve the application, associated resolution and authorize the County Manager to execute the application and other documents as requested. Commissioner Asciutto seconded the motion which passed by unanimous vote.  other related documents.  one coming forward, the hearing was closed.  See Exhibit A Section 5311 FY2 2018 RESOLUTION  Community Transportation Program Resolution  TEM#5-SENIOR SERVICES  Presenter: Becky' Weemhoff, Senior Services Director A. FY2017-18 NCDOT CONSOLIDATED CAPITAL PROJECTS GRANT  Ms. Weemhoff stated she was also in attendance to request Board approval to apply for the FY 2017-18 NCDOT Consolidated Capital Projects grant. For FY 2017-18, the department plans to apply for a similar grant in the amount of $60,000 with $54,000 in federal/state funds and the remaining $6,000 match coming from Home and Community Block Grant funds. If received, the funds will enable Senior Services to continue to provide transportation services for older adults in the county. It was requested the Board hold the required public hearing and approve the With no questions from the Board, Chairman Efird declared the public hearing open. With no Commissioner Mcintyre moved to approve the application and was seconded by Commissioner  application for the NCDOT grant.  one coming forward, the hearing was closed. Dennis. The motion carried by a7-Ovote.  B. SENIOR SERVICES ADVISORY BOARD APPOINTMENTS  The Senior Services Advisory Board has four (4) members whose terms will expire October 31, 2016 and one member who resigned due to health related problems. It was requested the Board reappoint Ms. Sylvia Lingerfelt, Ms. Deloris Chambers and Mr. Dewey Preslar for a three (3) year term ending October 30, 2019, appoint Chief Danny Bowen to a three (3) year term ending October 30, 2019 and appoint Ms. Elizabeth Hill to serve the unexpired term of Dr. Rob Commissioner Dennis moved to approve the appointments as requested and was seconded by  Wilkinson until October 30, 2017.  Commissioner Mcintyre. The motion passed by unanimous vote.  Page 3of7    TEM#6-TAXADMINSTRATION. - APPROVAL OF THE 2017 MARKET VALUE SCHEDULE OF Presenters: Clinton Swaringen, Tax Administrator & Charles Johnson, Revaluation Director With the schedules having been submitted previously for the Board's review and a public hearing held on October 3, 2016, Mr. Swaringen was in attendance to request adoption of the schedules. General statute 105-317 requires the Order of Adoption to be published in the newspaper for four consecutive weeks. Pending adoption of the schedules, the notice will be Commissioner Dennis moved to approve both schedules as presented. His motion was  VALUES & THE 2017 PRESENT USE VALUE SCHEDULE OF VALUES  published beginning October 20, 2016 and end on November 8,2016. seconded by Commissioner Burleson and carried bya7-Ovote. TEM#7-BOARD OF HEALTH APPOINTMENTS Presenter: Dennis Joyner, Health Director  Mr. Joyner noted that the following Board of Health members' terms will expire on December 31, 2016: Dr. Amy Poole Jordan (Veterinarian member), Dr. Keenya Little (Physician member), Mr. Conrad Carter (Registered Engineer member), Ms. Debora Norris (Registered Nurse member) and Dr. Janice Dunlap (Optometrist member). All members have agreed to serve again if reappointed with the exception of Ms. Debora Norris. It was requested the Board appoint five (5) members to the Board of Health for the designated positions of veterinarian, physician, registered engineer, registered nurse and optometrist with terms beginning January Byr motion, Commissioner Asciutto moved to reappoint Dr. Amyl Poole Jordan (Veterinarian), Dr. Keenya Little (Physician), Mr. Conrad Carter (Registered Engineer) and Dr. Janice Dunlap (Optometrist). The motion was seconded by Vice Chairman Lawhon and passed by unanimous Commissioner Burleson moved to appoint Ms. Diane Y. Daniels (Registered Nurse) as a replacement for Ms. Debora Norris. The motion was seconded by Commissioner Mcintyre and  1,2017 = December 31, 2019.  vote.  carried witha7-Ovote.  TEMEB-CO.OPERATVE EXTENTION Presenter: Lori Ivey, Ag-Extension Director  For Board consideration, Ms. Ivey presented four (4) applications from property owners requesting their properties be designated as a Voluntary Agricultural District or Enhanced Voluntary Agricultural District. Applicants included Steve and Theresa Brooks (Voluntary Ag- District), Gareth and. Judy Smith (Enhanced Voluntary Ag-District), Fork" "L" Farm, Inc. (Enhanced Voluntary Ag District), Roberts Loop, LLC (Enhanced Voluntary Ag District) and Kevin and Michelle Thomas (Enhanced Voluntary Ag-District). Additionally it was also requested that David Underwood be appointed to serve the unexpired term of Doug Bowers on the Voluntary  Ag-District Board.  Page 4of7    By motion, Commissioner Burleson moved to approve both items as presented. His motion was  seconded by Commissioner Dennis and passed by unanimous vote. ITEM#9-1 REGION FA AGING ADVISORY COMMITTEE APPOINTMENT  Presenter: Andy Lucas, County Manager  Due to the recent resignation of Mr. Gilbert P. "Rick" Russell, it was requested the Board name areplacement to serve the remainder of his term which will expire June 30, 2017. By motion, Vice Chairman Lawhon moved to appoint Mr. Melton "Bill" Worth Mullinix, Jr. The motion was seconded by Commissioner Dennis and passed by unanimous vote. ITEM#10- EMERGENCY AUDIO VISUAL SYSTEM REPLACEMENT  Presenter: Andy Lucas, County Manager  Due to age and recurring issues with the audio visual system in the Commissioners Meeting Room, it was recommended the system be replaced with a new up-to-date system. It was requested the Board approve replacement of the system, approve the associated budget amendment for $150,000 to cover the cost, and authorize staff to execute a contract with the Commissioner Lowder asked the County Manager if he was aware of any local companies who may be able to bid on replacement of the system. The County Manager noted a potential firm in Midland, but encouraged any company who can meet the specs to consider bidding. Commissioner Asciutto noted his support in replacing the system stating that it is outdated and With no further discussion, Chairman Efird called for a vote. Commissioner Dennis moved to approve the request as presented and was seconded by Commissioner McIntyre. The motion ITEM # 11 - CRITERIA TO USE DESIGN-BUILD CONSTRUCTION DELIVERY METHOD FOR AGRI- For Board consideration, the County Manager presented the proposed criteria for the design- build construction delivery method to renovate and expand the Agri-Civic Center Lobby. The design-build method was recommended since it will help to expedite the process due to the limited amount of time the Agri-Civic Center is available for completion of the expansion. The Commissioner Dennis moved to approve adoption of the proposed design-build criteria as presented and was seconded by Commissioner Burleson. The motion passed by unanimous  firm providing the lowest responsible formal bid.  needs to be made more efficient.  was carried with a7-Ovote. CIVIC CENTER LOBBY EXPANSION Presenter: Andy Lucas, County Manager  County Manager then entertained questions from the Board.  vote.  Page 5of7    See Exhibit B  Criteria to Use Design-Build Construction Delivery Method for the  Agri-Civic Center Lobby Expansion  ITEM#12- CONSENT AGENDA Presenter: Chairman Efird  A. Minutes - Regular meeting of October 3, 2016.  B. Finance - Request approval oft the attached vehicle tax refunds for - Airport - Request approval of budget amendment # 2017-10. D. Library - Request approval of budget amendment # 2017-11. E. SCC-Approval oft the Cosmetology Facility & Equipment Leases. seconded by Commissioner Asciutto and carried witha7-Ovote.  September 2016.  Commissioner Dennis moved to approve the above items as presented. His motion was  PUBLICCOMMENT- None.  GENERAL COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  Commissioner Asciutto thanked the boy scouts who were in attendance as part of their service project. He also noted that he and several other commissioners had attended the ribbon cutting for Stanly Community College's new cosmetology facility held earlier that day. Also due to a recent newspaper article regarding maintenance issues at the City of Locust's park, he reiterated his hope that the County will consider establishing a parks and recreation fund in the Commissioner Dennis stated he had attended the ribbon cutting for the new cosmetology facility as well noting that iti is a beautiful facility and a good investment for the community. Vice Chairman Lawhon stated that he recently attended the graduation of the second class from the Tarheel ChalleNGe Academy where 66 students participated. He encouraged everyone to visit and learn more about academy which is located in New London. He also provided statistics comparing the number of building permits issued between January 2016- September 2016 from the same time period in 2015 noting a 35.51% increase in the number of  future to help municipalities maintain their parks.  permits issued and a 20% increase in the total dollar value as well. Commissioner Lowder wished everyone a Happy Halloween.  Commissioner Mcintyre reiterated Vice Chairman's Lawhon's comments adding that of the 66 students who graduated from the Tarheel ChalleNGe Academy, the majority of which were high school seniors. He also noted the economic impact the academy brings to the County by the students living here and the families who come to visit that and spend money on lodging,  restaurants, shopping, etc.  Page 6of7    Commissioner Burleson asked everyone to continue to remember the victims of Hurricane  Matthew in the eastern part of the state.  CLOSED SESSION  Commissioner Burleson moved to recess the meeting into closed session to discuss economic development in accordance with G. S. 143-318.11(a)(4) and to discuss a real estate transaction in accordance with G. S. 143-318.11a/5). The motion was seconded by Commissioner Lowder  and passed by unanimous vote at 7:53 p.m.  ANNOUNCEMENT  For Board action, Commissioner Asciutto stated that contingent upon the commitment of a specific economic development project, the County will exchange its property located at 245 East Main Street, Albemarle, NC for the City of Albemarle's property located at 157 North Second Street, Albemarle, NC. The County will also receive a $48,500 cash grant from the City, a$ $1,500 cash grant from Albemarle Downtown Development Corporation and no electricity bill from the City during the renovation of the 157 North Second Street property. It was also requested the Board authorize County staff to prepare an acquisition agreement and move Commissioner Dennis moved to approve the exchange as presented and was seconded by  forward with the appropriate title searches.  Commissioner Burleson. The motion passed by unanimous vote.  ADJOURN  With no further discussion, Commissioner Dennis moved to adjourn the meeting and was seconded by Commissioner Mcintyre. The motion carried with a 7-Ovote 8:10 p.m.  Terry Scott Efird, Chairman  Tyler Brummitt, Clerk  Page7of7    Stanly County Board of Commissioners  STANLY) COUNTY Meeting Date: November 7, 2016  5B  Presenter: Jenny Furr  Waler Anlus Sarces.  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity andi Network connectivity ** Ify you! have need to use the Document Camera and zoomi into a particular area, if possible pleases attacha a copy oft the document with the areai indicated  Please Provide: a Brief Description of your Presentations format: that you need toz zoom into. Al laser lighti isa available to pinpoint your area of projection. *** You canl bringi in a laptop that will allow video out to bec connected at thel lectern set display to6 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED Records Retention and Disposition Schedules  The North Carolina Department of Cultural Resources (hereinafter referred to as Department") has updated and/or amended the Records Retention and Disposition Schedules (hereinafter referred to as "Schedules") listed below. The Schedules are agreements between the County and the Department 1) County Management Schedule- Amendment: Standard 6 - Emergency Services Records- - 2) County Register ofI Deeds Schedule - Amendment: Standard 5 - Personnel Records - Issued 3) County Sheriff's Office Schedule - Amendment: Standard 8 - Program Operational Records: 4) County Veterans Services - Amendment: Standard 4 - Personnel Records - Issued November The attached document highlights the links to the relevant Schedules and amendments for your htp.ar.hivesnedergovfordeemma/ketmionscialisiaeylaga-schedulesichat  that address ifand when local records may be destroyed.  Issued October 1,2 2016 November 7,2014  Sheriff Records - Issued October 1,2016  7,2014  consideration. Said links can be found at Approve the above-listed amendments.  Signature: Date: 10-28-16  K3we Review Process  Dept. Legal Attachments:  Yes X Certification of Action Certified to bea at true copy oft the action taken the County Board of Commissioners on  No  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    10/28/2016  Local Government Schedules  SEARCHWEBSE Enter Searchl Term FOR GOVERNMENT Getl Involved Searcht the Catalog  GO  FOR THE PUBLIC  FORE EDUCATORS  About VisitUs Contact Social Media Lawsa and Guidelines  LOCAL GOVERMMENTSCHEDULES #> ForGovernment> >> Retentions Schedules >> Local Governmentschedules  FOR GOVERNMENT Digital Records Laws And Guidelines State Records Center Visit Us Forms Retention Schedules Local Government Schedules State Agency Schedules University Schedules Authorized Destruction Records Management Services and' Training Imaging and Microfilming Frequently Asked Questions GOVERNMENT RECORDS MAILING ADDRESS Government Records Section 4615 Mail Service Center Raleigh, NC: 27699-4615 GOVERMMENT RECORDS PHYSICAL ADDRESS 215 N. Blount Street, Raleigh, N.C. Phone: 919.807.7350 Fax: 919.715.3627 Courier: 51-81-20  Retention Schedules- - Local Retention Schedules Draft Schedules Records Analysts Forms Authorized Destruction of Records  Local retention and disposition schedules are at tool fort the employees ofl local governments across thes state to use when managing the records int their offices. ItI lists records commonly found ink local govemmental offices, and gives an assessment oft their value by indicating when (andi if)t those records should be destroyed. Theses schedules are an agreement between thel local govemment office/department and the Department of Cultural Resources, and as thei inventory and schedule that the Department of Cultural Resources is directed by G.S. $121- These schedules must be approved by your goveming board before) you are permitted to destroy records according to the schedule. That approval should be madei ina a regular meeting and recorded as an action int the minutes. It may be done as part oft the consent agenda, by resolution, ord other action. Please send a copy oft the completed signature page tot the Records Analysis Unit, Government Records Section, 4615 Mail Service Center, Raleigh, NC 27699-4615 orf faxi itt to 919-715-3627. Ify you are unsure whether or not youl have approved your schedule, please Ifyoul have ani item that not listed ony your retention and disposition schedule, please contact a Records Management Analyst. The analyst will help tos seei if there is ane existingi item ont the schedule that will allow to retain and dispose oft ther record. Ift thei item cannot bet found ont the current schedule, the analyst will discuss the nature oft ther records with too determine ift the records have historical value. Ift the records have historical value, we will discuss the possibility oft transferring the records tot the State Archives tol be preserved permanently. Ifther records dor not have historical value, we will ask yout to complete a Request and Approval of Unscheduled Records Disposali if the records are not currently created. Ift ther records are ana activer records series, the analyst will help, you develop ana amendment tot the schedule sot that you can continue to destroy ther records appropriately."  5(C) and G.S. $132-81 to provide.  contact a Records Management. Analyst.  TPMAEA  Alcoholic Beverage Standard5 5- Personnel Records- Issuedi November 7, 2014  Control(ABC) Boards- issued February 2, 2009 April4, 2012 County Management- issued April 15, 2013 October 10, 2012  County Boardof Standard8-E Election Records: Standard9: -Voter Registration Records-  Elections- Issued Issued August 19, 2013  Standard 5-F Personnel Records- Issued November 7, 2014 Standard 4- Budget, Fiscal, and Payroll Records: Standard11-P Personnel Records- Issued August 28, 2013a andi November 7, 2014.  rgency Services Récords issued October 1, 2016  Staff List The North Carolina Digital Collections  County Register rof Standard 2- Budget. Fiscal, and Payroll Records: Sanards-Rersonnal Deeds issued Records- issued August 29, 2013 andi November 7, 2014  mp.lachesnohagafor-damtamSasahsaistaa-Sanaes  1/3    10/28/2016  Local Government Schedules Standa October 1,2016  County Sheriffs Office- Issued November 15, 2015 County Social Service Agencies- Issued. January 1, 2016 County Tax Issued Apil 17, 2013 Services- Issued November 1, 2004 Management Entity (LME)- Issued October 26, 2011 Provider Agency- Issued October 26, 2011 Local Education Agencies Issued February 19, 1999 Local Health Departments 7,2007  ALRACSSPeTTNeS Issued  Outer Banks History Center Western Regional Archives State Historical Records Advisory Board STATE ARCHIVES MAILING ADDRESS State Archives of North Carolina 4614 Mail Service Center Raleigh, N.C. 27699-4614 STATE ARCHIVES PHYSICAL ADDRESS 109 E.. Jones St. Raleigh, NC 27601 Phone: 919.807.7310 Fax: 919.733.1354 f9 ta o (W  Standard5- Personnel Records: Standard 12-F Program. Records: Business  Administration- andOther Tax Records- Issued September 3, 2013a andi November 7, 2014 countyveterans Sandard4-Personnel Records- Issued November 7, 2014 DMH/DD/SASLocal Standard5- Personnel Records- Issued November 7, 2014 DMH/DD/SASLocal Standard 5 Personnel Records- Issued November 7, 2014  Standard 1 Administration: and Management Records Issued] July 26, 1999 Item 10-1 Tuberçulosis Records- Issuedi November 30, 2009 Standard 5- Personnel Records- Issued! November 7, 2014  Issued Sepiember Standard 19- Patient Clinical Records- Issued March31, 2015 Municipal Issued Standard4- Budget Fiscal, and PayrollE Records: Standard 6- Emergency Sepierber 10, 2012 Services andE Fire Department Records: Standard 9- Law Enforcement Public Hospitals- Standard 4-B Personnel Records- Issued Nove ember 7, 2014 PublicLibraries- Standard 5- Personnel Records- Issued November 7, 2014  Records: Standard 12-E Personnel Records- Issued August 29, 2013;  January 5, 2015; and October 1, 2016  Issued May 13, 2002 issued October 12, 2009 Public Transportation Systems and Authorities- Issued April 1, 2006 IssuedA April 15, 2008 Water and Sewer Authorities and Sanitary Districts- Issued May 1 2016 Draft Schedules and disposition schedule.  Standards 5- Personnel Records- Issued November 7, 2014  Regional Councils- Standard5- Personnel Records- Issuedi Movember 7, 2014  Theses schedules are posted to allow! local officials an opportunity tor review iti beforei it becomes and official retention  htp.larchives.noder.goFo-GovermmeuRetemntonscraduesslocal-Schedues  2/3    County Management  Records Retention Schedule Amendment  Amending the County Management Records Retention and Disposition Schedule published April 15,  2013.  STANDARD 6. EMERGENCY SERVICES RECORDS  Amending Item 1, 911 Recordings as shown on: substitute page 43 and Item 13, Emergency Notifications  as shown on substitute pages 45 and 45a.  APPROVAL RECOMMENDED  Sdarahe. loons Sarah E. Koonts, Director Division of Archives and Records  Chief Administrative Officer/ County Manager  APPROVED  Chairman  Susan bun Resources County:  Secretary  Kuay  Board of County Commissioners  Department of Natural and Cultural  October 1, 2016    Register of Deeds  Records Retention Schedule. Amendment  Amending the Register of Deeds Records Retention and Disposition Schedule published October 10, 2012.  STANDARD 5. PERSONNEL REÇORDS  Amending item 18 Employee Eligibilityl Records as shown on substitute page 39.  APPROVAL RECOMMENDED  Sanol Ekeonts SarahE E. Koonts, Director Division of Archives and Records  Register of Deeds  APPROVED  buE U Susan W. Kluttz, Secretary Department of Cultural Resources  Chairman Board of  luattsy  County Commissioners  November 7, 2014  County    County Sheriff's Office  Records Retention Schedule Amendment  Amending the County Sheriff's Office Records Retention and Disposition Schedule published November  15,2015.  STANDARD 8. PROGRAMOPERATIONAL RECORDS: SHERIFF RECORDS Amending Item 10, Audio and Video Recordings, as shown on substitute page 57.  APPROVAL RECOMMENDED  sharah E. Koonts Sarah E. Koonts, Director Division of Archives and Records  County Sheriff  APPROVED  W. Kluttz, Secretary  Chairman, Bd. of County Commissioners  Susan' W. Bun  Wlatth  Department of Natural and Cultural Resources  County:  October1,2016    County Veterans Services Records Retention Schedule Amendment  Amending the County Veterans Services Records Retention and Disposition Schedule published  November1,2 2004.  STANDARD 4. PERSONNEL RECORDS  Amending item 20 Employee Eligibility Records as shown on substitute page 22.  APPROVAL RECOMMENDED  daral E. foonds Sarah E. Koonts, Director Division of Archives and Records  County Veterans Services Officer  APPROVED  huan W Susan W. Kluttz, Secretary Department of Cultural Resources  Chairman, Bd. County Commissioners  Vluiy  November7,2014  County    Revised 02/05/2001  Stanly County Board of Commissioners Meeting Date: November 7, 2016 Presenter: Dennis R. Joyner, Health Director  Consent Agenda Regular Agenda 5C  ITEMTOI BE CONSIDERED  S  u The Stanly County Health Department requests funding from the Dental Fund Balance to purchase two b pieces of dental equipment that were not included in the current FY17 budget. The first item is j replacement of an autoclave that is used to sterilize dental instruments. The current unit is over 14 years e old and is becoming increasingly expensive to repair. This is a critical piece of equipment for the clinic's operation and the projected cost is $5,610. The second piece of equipment is an ultrasonic scaler. The clinic has one scaler but a second scaler will help increase clinic efficiency of our dentists. Projected cost  C  oft this equipment is $3,010. Total cost ofboth pieces of equipment is $8,620.  R u e S t e d A C t 0 n Signature: Date:  e Request approval to appropriate funding in the amount of $8,620 from the Dental Fund Balance to the 4 Health Department's Dental Clinic FY 16-17 budget for dental equipment expenses.  Rgpe -  Dept: Public Health Attachments:  o! /16  yes Certification of Action Certified tol be at true copy oft the action taken by the Stanly County Board of Commissioners on  no  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  damatas Date    Revised 07/07/2003  AMENDMENT NO: 2017-13  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that the following amendment be made  to the annual budget ordinance fort the fiscal year ending June 30, 2017: To amend the General Fund 110, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 19,980 $ 8,620 $ 28,600  FUND/DEPART ACCOUNT NUMBER 110.5158  ACCOUNT DESCRIPTION  AS  NUMBER  530.000 Medical Equipment  TOTALS  $  19,980 $  8,620 $ 28,600  This budget amendment is justified as follows:  Tob budget additional revenue from Dental Fund Balance for medical equipment expenses.  This willr resulti in a neti increase $ 8,620 in expenditures and other financial use tot the County's annual budget. To provide the additional revenue for the above, the following revenues will bei increased. These revenues have already been received or are verified they will be received int this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 110.3500  ACCOUNT DESCRIPTION  AS  NUMBER  990.5158 Fund Balance App Dental $ 99,080 $  8,620 $ 107,700  TOTALS  99,080 $ 8,620 $ 107,700  SECTION:2. Copies oft this amendment shall be furnished to the Clerk of the Board of Commissioners,  Budget Officer, and tot the Finance Director.  Adopted this_  day of  20  Verified by the Clerk,oft the Board_ T  uldlie Date I-1-l Date Date  Posted by Journal No. Date  Reviewed by County Manager  11/1/2016 10:47 AM  BA2017-13    Ref Noi Purchase. Order Printed Oni 10/27/2016 Prices Firm Until* 11/24/2016 change with manufacturer pricechanges  359 00000359  Bencol Dental 295 Centerpolnt Blvd Pittston, PA: 18640 htp//www.benco.com Customet Information: 98378019 EQAC COUNTY OF STANLY STE 10B 1000 N 1STST ALBEMARLE, NC28001-2833 1-704-982-1345 Benco Information! Equipment Specialist Peter Stuart (S) Sales! Representative:: Joseph Liebau (A) Qty Item # Mfgr 4492-177 DTSPLY 4948-890 DTSPLY  Equipment Quote  Installation: Address 1- EQAC ÇOUNTY OF STANLY STE 10B 1000 NI 1STST ALBEMARLE, NC28001-2833 1-704-982-1345  704-497-2777 704-907-3059  Item Description: Cavitron@ Plus Ultrasonic Scaler with Tap- On"M Technology Cavitron@ Plus Package BOTH UNITS INCLUDE: Cavitron Plus Ultrasonic. Scaler with Handpiece Cable with Swivel Tap-On Technology Wireless Foot Pedal Steri-Mate Detachable, Sterilizable Handpiece Auxiliary Cable for Foot Control  Retalll Net Prices ExtPrice $3,105.89 $2,555.00 $2,555.00 $3,590.40 $2,955.00 $2,955.00  PACKAGE. INCLUDES EVERYTHING. ABOVE PLUS THE FOLLOWING: Redemption Form for 3 additional Ultrasonic. Inserts) 3) Year Warranty 2) Year Cavitron Care Maintenance Plan  -(4) Ultrasonic. Inserts (Package contains 1 FitGrip Focused Spray Slimline-10S Insert anda an Insert  Subtotal: Freight: Tax: Total:  $5,510.00 $55.10) $375.64 $5,940.74  Page 1 of1  Equipment Quoting v.11.0.32.0  Equipment Quote Printed 10/27/20161 8:46:01 PM    RefNo: 510 Purchase, Ordert 00000510 Printed Oni 10/25/2016 Prices Firm Until* 11/24/2016 "Pricess withn manufacturer prices changes,  Benco Denial 295 Centerpoint Blvd Pittston, PA18640 htpi//www.benco.com: Customer. Information: 98378019 EQAC COUNTY OF STANLY STE 10B 1000 N 1STST ALBEMARLE, NC: 28001-2833 1-704-982-1345 Benco Informations Eguipnient Specialisti Peter Stuart (S) Sales Representative:: Joseph Liebau (A) Qty Item # Mfgr 12 2198-169 MIDMA  Equipment Quote  Installation. Address 1- EQAC COUNTY OF STANLY STE 10B 1000 N 1ST ST ALBEMARLE, NC 28001-2833 1-704-982-1345  704-497-2777 704-907-3059  Item Description M11 UltraClave@ Automatic Sterilizer 115V $400 manufacturers rebate avallable  Retail Net! Price Ext! Price $7,987.00 $5,550.00 $5,550.00  Subtotal: Freight: Tax: Total:  $5,550.00 $55.50 $378.37 $5,983.87  Page 1 of1  Equipment Quoting V.11.0.31.0  Equipment Quote Printed 10/25/2016 12:28:03 PM    5D  STANLY COUNTY NORTH CAROLINA  MONTHLY  FINANCIAL REPORT  For Three Months Ended  September 30, 2016  STANLY  COUNTY NORTH CAROLINA  Water. Ais Land, Success,  Prepared and Issued by:  Stanly County Finance Department    STANLY COUNTY, NORTH CAROLINA FISCAL YEAR: 2016-2017  Page  MONTHLY FINANCIAL REPORTS  General Fund:  Revenue and Expense Graphic - Comparative FY 2016 with FY 2017 Revenue Graphic by Source Comparative FY 2016 with FY 2017 Revenue Graphic by Source Compared to Amended Budget 2017 Expense Graphic by Function - Comparative FY 2016 with FY 2017 Expense Graphic by Function - Compared to Amended Budget 2017  1 2 3 4 5 6-9 10-13 14 15 16  All Fund Financial Information:  Financial information - All Operating Funds Financial information - Project Funds Comparative Cash Position - Five years  General Fund: Investment Report General Fund:  Fund Balance Calculation    General Fund Revenues and Expenses Actual VS Budget Fiscal Year 2017  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  CYF Revenues Budget, $61,072,916  CYE Expenses Budget, $61,072,916  YTD Revenues Actual, $22,427,463  Prior Year Actual, $21,958,380  YTD Expenses Actual, $15,921,831  Prior) Year Actual, $14,374,441  aCY Revenues Budget OCYE Expenses Budget  OYTD Revenues Actual DYTDE Expenses Actual  "Prior) YearA Actual OPrior) YearA Actual  Page 1    Stanly County General Fund Revenues by Source For the Three Months Ended September3 30, 2016 with Comparative September 30, 2015  REVENUES: Ad Valorem Taxes Sales Taxes Other Taxes Restricted Intergovernmental. Licenses and Permits Sales and Services Investment Earnings Miscellaneous Totals  09/30/16 800,994.56 116,295.14 1,716,509.51 225,166.05 2,312,577.97 26,785.59 247.598.13  09/30/15 739,374.67 90,831.99 1,568,047.89 299,543.59 1,975,549.52 19,033.75 403,909.75  Variance 119,447.19 100.71% 61,619.89 25,463.15 128.03% 148,461.62 (74,377.54) 337,028.45 117.06% 7,751.84 140.73% (156,311.62) 469,082.98  Percent 0.00% 109.47% 75.17% 61.30% 102.14%  16,981,535.85 $ 16,862,088.66 $  22,427,462.80 $ 21,958,379.82 $  $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  0  9  /  009/30/16 009/30/15  Page 2    Stanly County  General Fund Budget by Source Compared to Actual Revenues For the Three Months Ended September 30,2 2016  REVENUES: Ad Valorem Taxes Sales Taxes Other Taxes Restricted Intergovernmental Licenses and Permits Sales and Services Investment Earnings Miscellaneous Fund Balance Appropriated Totals  Amended Budget 8,425,925.00 574,000.00 9,627,808.00 948,400.00 7,840,425.00 95,000.00 1,278,129.00 1,900,261.00  Actual Over/(Under) (7,624,930.44) (457,704.86) (7,911,298.49) (723,233.95) (5,527,847.03) (68,214.41) (1,030,530.87) (1,900,261.00) (38,645,453.20)  Percent Collected 55.89% 9.51% 20.26% 17.83% 23.74% 29.50% 28.20% 19.37% 0.00% 36.72%  Actual 800,994.56 116,295.14 1,716,509.51 225,166.05 2,312,577.97 26,785.59 247,598.13  30,382,968.00 $ 16,981,535.85 $ (13,401,432.15)  61,072,916.00 $ 22,427,462.80  $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- $(5,000,000) $(10,000,000) $(15,000,000) $(20,000,000)  3  aBudget DActual 0Over/(Under)  Page 3    Stanly County General Fund Expenses For the Three Months Ended September: 30, 2016 with Comparative September 30, 2015 $ 1,376,148.66 $ 1,264,788.97 $  EXPENSES: General Government Public Safety Transportation Environmental Protection Economic and Physical Development Human Services Education Culture and Recreation Debt Service Special Appropriations Transfers and Contingency Totals  09/30/16 3,701,760.52 298,841.97 256,216.56 467,304.49 3,926,624.24 3,817,132.19 393,877.47 1,587,837.76 31,250.00 64,836.75  09/30/15 3,554,417.99 263,922.89 237,658.02 278,327.94 3,648,239.25 3,819,447.12 389,954.06 575,555.36 275,000.00 67,129.25  Variance 111,359.69 147,342.53 34,919.08 18,558.54 188,976.55 278,384.99 (2,314.93) 3,923.41 1,012,282.40 275.88% (243,750.00) (2,292.50)  Percent 108.80% 104.15% 113.23% 107.81% 167.90% 107.63% 99.94% 101.01% 11.36% 0.00% 110.76%  15,921,830.61 $ 14,374,440.85 $ 1,547,389.76  $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000  -  a09/30/16 a09/30/15  Page 4    Stanly County  General Fund Budget by Function Compared to Actual Expenses For the Three Months Ended September: 30, 2016  EXPENSES: General Government Public Safety Transportation Environmental Protection Economic and Physical Development Human Services Education Culture & Recreation Debt Service Special Appropriations Transfers & Contingency Totals $20,000,000 $15,000,000 $10,000,000 $5,000,000  Amended Budget 13,711,222.00 997,766.00 1,241,962.00 1,511,806.00 17,003,032.00 15,683,084.00 1,742,931.00 3,516,475.00 50,000.00 529.347.00  Percent Expended 29.44% 29.06% 30.17% 21.82% 30.91% 29.22% 24.34% 25.28% 45.15% 62.50% 12.25% 28.54%  Actual 3,701,760.52 298,841.97 256,216.56 467,304.49 3,926,624.24 3,817,132.19 393,877.47 1,587,837.76 31,250.00 64,836.75  Over/(Under) (9,726,974.23) (696,750.24) (970,913.92) (1,044,501.51) (12,035,285.11) (11,865,951.81) (1,302,303.53) (1,928,637.24) (18,750.00) (464.510.25)  e 5,085,291.00 $ 1,376,148.66 $ (3,588,417.50)  61,072,916.00 $ 15,921,830.61 $ (43,642,995.34)  $(5,000,000) $(10,000,000) $(15,000,000)  A  Budget  Over/(Under)  Page 5    Stanly County Comparative Monthly Financial Report Forthe Three Months Ended September 30, 2016  UNCOLLECTED REVENUE OR  LAST  AMENDED  *Y-T-D APPROPRIATIONS COLLECTED YEARSY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS 30,382,968.00 $ 16,981,535.85 $ 13,401,432.15 55.89% $ 16,862,088.66  GENERAL FUND1 110 REVENUES: Depart 3100- Ady Valorem Taxes Depart3 3200- Other Taxes Depart 3320- State Shared Revenue Depart3 3323- Court Depart 3330- Intergovt Chg for Services Depart 3340- Building Permits Depart3 3347- Register ofD Deeds Depart3 3414- Tax AndF Revaluation Depart3 3417- Election Fees Depart3 3431- Sheriff Depart 3432- Jail Depart 3433- Emergency Services Depart 3434- FIRE Depart3 3437- EMS-Ambulance Depart3 3439- Emergency 911 Depart 3450- Transportation Depart3 3471- Solid Waste Depart 3490- Central Permitting Depart 3491- Planning andz Zoning Depart3 3492- Rocky River RPO Depart 3494- EDC Depart 3495- Cooperative Extension Depart 3500- Health Department Depart 3523- Juvenile. Justice Depart 3530- Social Services Depart3 3538- Senior Serviçes Depart 3586- Agings Services Depart3 3587- Veteran Service Depart3 3611- Stanly County Library Depart 3613- Recreation Plan Depart 3614- Historical Preservation Depart 3616- Civic Center Depart3 3831- Investments Depart3 3834- Rent Income Depart3 3835- Sale of Surplus Property Depart3 3838- Loan Proceeds Depart 3839- Miscellaneous Depart 3980- Transfer From Other Funds Depart 3991- Fund Balance GENERAL FUND 110 EXPENSES: Depart4 4110- Governing Body Depart 4120- Administration Depart4 4130- Finance Depart4 4141- Tax Assessor Depart4 4143- Tax Revaluation Depart4 4155- Attorney Depart 4160- Clerk Depart4 4163- Judge's Office Depart 4164- District Attorney Depart4 4170- Elections Depart4 4180- Register of Deeds Depart4 4210- Info Technology Depart4 4260- Facilities! Management  8,999,925.00 713,500.00 120,000.00 168,000.00 597,510.00 295,650.00 1,600.00 500.00 610,999.00 195,525.00 43,074.00 6,500.00 2,415,000.00 1,000.00 804,458.00 1,023,496.00 13,200.00 61,600.00 115,394.00 25,500.00 4,054,272.00 101,570.00 6,662,691.00 154,611.00 689,996.00 150,830.00 60,000.00 95,000.00 224,267.00 20,000.00 197,772.00 103,077.00 300,000.00 1,663,431.00 61,072,916.00 22,427,462.80 237,482.00 414,504.00 445,720.00 804,240.00 397,173.00 165,254.00 15,075.00 5,900.00 2,500.00 369,974.00 355,061.00 743,735.00 1,128,673.00 5,085,291.00 1,376,148.66  917,706.46 245,637.95 32,189.97 105,617.75 131,611.80 74,946.08 200.00 54.00 85,870.90 86,412.86 13,073.01 2,000.00 531,329.57 19.59 184,253.76 508,095.99 3,436.39 10,352.83 23,125.00 1,406.99 936,441.50 20,568.00 854,388.44 192,431.58 92,760.62 37,166.74 17,780.50 26,785.59 41,617.76 1,620.00 267,025.32  8,082,218.54 10.20% 467,862.05 34.43% 87,810.03 26.82% 62,382.25 62.87% 465,898.20 22.03% 220,703.92 25.35% 1,400.00 12.50% 446.00 10.80% 525,128.10 14.05% 109,112.14 44.20% 30,000.99 30.35% 4,500.00 1,883,670.43 22.00% 980.41 620,204.24 22.90% 515,400.01 49.64% 9,763.61 26.03% 51,247.17 16.81% 92,269.00 20.04% 24,093.01 5.52% 3,117,830.50 23.10% 81,002.00 20.25% 5,808,302.56 12.82% (37,820.58) 124.46% 597,235.38 13.44% 113,663.26 24.64% 42,219.50 29.63% 68,214.41 28.20% 182,649.24 18.56% 18,380.00 8.10% 197,772.00 (163,948.32) 259.05% 300,000.00 1,663,431.00 38,645,453.20 36.72% 152,471.58 35.80% 294,235.15 29.02% 320,545.41 28.08% 602,713.91 25.06% 296,899.54 25.25% 117,186.72 29.09% 14,959.06 0.77% 5,204.02 11.80% 2,500.00 0.00% 246,371.82 33.41% 281,112.11 20.83% 499,591.21 32.83% 754,626.97 33.14% 3,588,417.50 29.44%  830,206.66 162,693.88 33,821.07 105,080.82 210,490.55 71,154.24 306.00 721.35 76,589.52 51,548.16 13,541.09 2,025.00 544,346.51 137,253.53 497,221.27 5,392.74 14,983.70 22,038.98 1,135.50 786,486.79 25,389.00 1,044,390.09 43,474.44 41,789.67 34,542.06 13,530.00 19,033.75 55,184.32 25,474.34 135,378.00 34,389.30 56,678.83 21,958,379.82 85,136.37 115,762.52 120,417.13 209,803.97 98,366.52 44,502.60 125,655.84 59,788.04 192,654.06 212,701.92 1,264,788.97  NA NA  N/A  NIA N/A NA N/A NA N/A  TOTAL REVENUES  85,010.42 120,268.85 125,174.59 201,526.09 100,273.46 48,067.28 115.94 695.98 101,869.19 72,778.89 243,326.01 277,041.96  Total General Government  "Y-T-DT Transactions column does noti include encumbrances.  Page 6    Stanly County Comparative Monthly Financial Report Fort the Three Months Ended! September 30, 2016  UNCOLLECTED REVENUE OR  LAST 1,895,895.53 52,642.40 1,119,753.42 96,289.57 300.00 87,023.81 302,513.26 3,554,417.99 263,922.89 199,213.45 14,490.29 23,954.28 237,658.02 62,087.28 19,662.74 71,832.95 61,223.15 31,549.67 31,972.15 278,327.94 1,247,215.61 50,110.89 2,020,295.71 220,047.60 92,437.74 18,131.70 3,648,239.25 3,449,029.18 370,417.94 3,819,447.12 283,853.10 106,100.96 389,954.06 275,000.00 575,555.36 67,129.25 67,129.25 14,374,440.85 7,583,938.97  AMENDED 6,987,284.00 1,913,072.14 202,670.00 4,054,983.00 1,227,972.60 411,427.00 25,000.00 363,425.00 1,666,433.00 13,711,222.00 3,701,760.52 997,766.00 1,049,496.00 88,955.00 103,511.00 1,241,962.00 473,899.00 208,000.00 257,207.00 227,628.00 115,394.00 229,678.00 1,511,806.00 5,584,126.00 1,307,568.73 205,160.00 9,680,459.00 2,111,121.77 1,066,132.00 399,029.00 68,126.00 17,003,032.00 3,926,624.24 14,144,781.00 3,318,973.95 1,538,303.00 15,683,084.00 3,817,132.19 1,283,135.00 459,796.00 1,742,931.00 50,000.00 3,516,475.00 1,587,837.76 309,347.00 220,000.00 529,347.00 61,072,916.00 15,921,830.61  "Y-T-D 43,348.19 115,389.10 5,650.00 96,011.92 300,316.57 298,841.97 210,386.59 16,747.97 29,082.00 256,216.56 241,033.17 39,646.50 63,962.86 68,592.75 31,653.61 22,415.60 467,304.49 50,193.72 201,420.21 237,392.16 18,927.65 498,158.24 337,167.80 56,709.67 393,877.47 31,250.00 64,836.75 64,836.75  APPROPRIATIONS COLLECTED YEAR'SY-T-D 4,907,699.58 29.76% 159,321.81 21.39% 2,782,201.08 31.39% 271,311.45 34.06% 19,350.00 22.60% 255,539.96 29.69% 1,331,350.35 20.11% 9,726,974.23 29.06% 696.750.24 30.17% 824,277.89 21.46% 72,207.03 18.83% 74,429.00 28.10% 970,913.92 21.82% 232,865.83 50.86% 168,353.50 19.06% 193,244.14 24.87% 159,035.25 30.13% 83,740.39 27.43% 207,262.40 9.76% 1,044,501.51 30.91% 3,529,638.84 36.79% 154,966.28 24.47% 7,531,657.16 22.20% 615,173.38 42.30% 155,011.10 61.15% 48,838.35 28.31% 12,035,285.11 29.22% 10,825,807.05 23.46% 1,040,144.76 32.38% 11,865,951.81 24.34% 911,732.69 28.94% 390,570.84 15.06% 1,302,303.53 25.28% 18,750.00 62.50% 1,928,637.24 45.15% 244,510.25 20.96% 220,000.00 0.00% 464,510.25 12.25% 43,642,995.34 28.54%  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS  Depart 4310- Sheriff Depart 4321- Juvenile Justice Depart 4325 Criminal Justice Partnership Deptart 4326 JCPC Depart 4330- Emergency Services Depart 4350- Inspections Depart 4360- Medical Examiner Depart 4380- Animal Control Depart 4395- 911 Emergency Depart 4540- Total" Transportation Depart 4710- Solid Waste Depart 4750- FireF Forester Depart 4960- Soil & Water Conservation Depart 4902- Economic Development Depart 4905- Occupancy Tax Depart 4910- Planning and Zoning Depart 4911- Central Permitting Depart 4912- Rocky River RPO Depart 4950- Cooperative Extension Depart 5100- Health Department Depart 5210- Piedmont Mentall Health Depart 5300- Depto of Social Services Depart 5380- Aging Services Depart 5381- Senior Center Departs 5820- Veterans Depart 5910- Stanly BOE Depart 5920- Staniy Community College Depart6110- Stanly Library Depart 6160- Agri Center Depart 9000- Total Special Appropriations Depart 9100- Total Debt Service Depart 9800- Transfers Depart 9910- Contingency  NA NIA  Total Public Safety  Total Environmental Protection  Total Economic Development  Total Human Services Total Education  Total Culture and Recreation  Total Transfers and Contingency TOTAL EXPENSES OVER( (UNDER) REVENUES  6,505,632.19 $ (4,997,542.14) N/A  Page7    Stanly County Comparative Monthly Financial Report Fort the Three Months Ended September 30, 2016  UNCOLLECTED REVENUE OR  LAST  AMENDED  "Y-T-D  APPROPRIATIONS COLLECTED YEAR'SY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS 418,673.00 $ 28,895.48 $ 389,777.52 6.90% $ 94,514.24  EMERGENCY TELEPHONE E-911: 260 REVENUES: Depart 3439- Surcharge Depart 3831- Investment Eamings Depart 3991- Fund Balance EXPENSES: Depart 4396- E-911 Operations  4.43 28,899.91 139,408.64 139,408.64 (110,508.73)., $ 164,439.41  (4.43) N/A N/A 389,773.09 6.90% 225,333.68 46.18% 225,333.68 46.18%  0.40 94,514.64 153,584.72 153,584.72  TOTALI REVENUES TOTAL EXPENSES OVER (UNDER) REVENUES  418,673.00 418,673.00 418,673.00  N/A $ (59,070.08)  FIRE DISTRICTS: 295 REVENUES: Depart3100- Ad Valorem Taxes EXPENSES: Depart4 4100- Comm 1.59 % Admin Depart 4340- Fire Service  $ 2,547,486.00 $ 1,382,817.08 $ 1,164,668.92 54.28% $ 1,277,926.22  TOTAL REVENUES  2,547,486.00 1,382,817.08 39,000.00 2,508,486.00 1,214,862.74 2,547,486.00 1,235,767.19  1,164,668.92 54.28% 18,095.55 53.60% 1,293,623.26 48.43% 1,311,718.81 48.51%  1,277,926.22 18,969.72 1,144,289.18 1,163,258.90 114,667.32  20,904.45  TOTALE EXPENSES OVER (UNDER) REVENUES  147,049.89 $ (147,049.89) N/A  GREATER BADIN OPERATING 611 REVENUES: Depart3710- Operating Revenues Depart 3991- Fund Balance Appropriated EXPENSES: Depart7110- Administration Depart7120- Operations Depart 9800- Tranfer toc Other Funds  466,346.00 $ 98,911.91 $ 367,434.09 21.21% $ 88,076.80  N/A  TOTAL REVENUES  466,346.00 80,000.00 386,346.00 466,346.00  98,911.91 19,770.03 89,429.24 109,199.27 (10,287.36) $  367,434.09 21.21% 60,229.97 24.71% 278,473.76 27.92% 338,703.73 27.37% 28,730.36  88,076.80 19,763.52 109,070.43 128,833.95 (40,757.15)  N/A N/A  TOTAL EXPENSES OVER (UNDER) REVENUES  PINEYPOINT OPERATING 621 REVENUES: Depart3710- Operating Revenues EXPENSES: Depart7110- Administration Depart7120- Operations  142,000.00 $ 34,073.98 $ 107,926.02 24.00% $ 31,355.84  TOTAL REVENUES  142,000.00 80,000.00 62,000.00 142,000.00  34,073.98 20,000.01 12,904.31 32,904.32 1,169.66 $  107,926.02 24.00% 59,999.99 25.00% 49,095.69 20.81% 109,095.68 23.17% (1.169.66) N/A $  31,355.84 20,000.01 11,114.25 31,114.26 241.58  TOTAL EXPENSES OVER( (UNDER) REVENUES  Page 8    Stanly County Comparative Monthly Financial Report For thel Three Months Ended September 30, 2016  UNCOLLECTED REVENUE OR  %  LAST  AMENDED  *Y-T-D APPROPRIATIONS COLLECTED YEAR'SY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED. TRANSACTIONS  WEST STANLY WWTP6 631 REVENUES: Depart 3710- Grants Depart: 3712- Operating Revenues Depart 3980- Transfer From Other Funds EXPENSES: Depart 7110- Administration Depart7 7120- Operations Depart 9800- Transfers  $ 605,438.00 71,000.00 676,438.00 326,599.00 349,839.00 676,438.00  $ 121,418.26 121,418.26 156,250.00 90,873.95 247,123.95 (125,705.69) $ 136,910.63  N/A N/A  484,019.74 20.05% 71,000.00 555,019.74 17.95% 170,349.00 47.84% 247,760.11 29.18% 418,109.11 38.19%  107,305.83 107,305.83 156,250.00 101,631.12 257,881.12 (150,575.29)  TOTAL REVENUES  N/A N/A N/A  TOTAL EXPENSES OVER (UNDER) REVENUES  STANLY COUNTYUTILITY641 REVENUES: Depart 3710- Grants Depart3 3712- Operating Revenues EXPENSES: Depart7110- Administration Depart7120- Operations Depart 9800- Transfers  3,425,694.00 3,425,694.00 410,641.00 3,015,053.00 3,425,694.00  727,752.19 727,752.19 108,627.38 659,214.54 767,841.92 (40,089.73)  2,697,941.81 21.24% 2,697,941.81 21.24% 299,626.37 27.03% 2,344,371.07 22.24% 2,643,997.44 22.82% 53,944.37  634,288.99 634,288.99 100,691.16 629,525.81 730,216.97 (95,927.98)  TOTAL REVENUES  NI/A N/A  TOTAL EXPENSES OVER (UNDER) REVENUES  AIRPORT OPERATINGI FUND671 REVENUES: Depart 3453- Airport Operating Depart 3980- Transfer from General Fund EXPENSES: Depart4 4530- Airport Operating  618,323.00 $ 115,054.96 $ 503,268.04 18.61% $ 111,736.05  259,347.00 877,670.00 877,670.00 877,670.00  64,836.75 179,891.71 195,477.11 195,477.11 (15,585.40) $  194,510.25 25.00% 697,778.29 20.50% 661,537.10 24.63% 661,537.10 24.63% 36,241.19  67,129.25 178,865.30 184,039.60 184,039.60 (5,174.30)  TOTAL REVENUES TOTAL EXPENSES OVER (UNDER) REVENUES  N/A  GROUP HEALTH& WORKERS' COMPENSATION680 REVENUES: Depart3 3428- Group! Health Fees Depart3 3430- Workers Compensation EXPENSES: Depart4 4200- Grouph Health Costs Depart4 4220- Workers Compensation  5,505,800.00 $ 1,357,558.26 $ 4,148,241.74 24.66% $ 1,327,673.10  466,943.00 5,972,743.00 1,764,193.41 466,943.00 5,972,743.00 1,917,339.03  406,635.15  60,307.85 87.08% 4,208,549.59 29.54% 50,555.44 89.17% 4,055,403.97 32.10%  452,205.40 1,779,878.50 1,318,548.25 383,483.76 1,702,032.01  TOTAL REVENUES  5,505,800.00 1,500,951.47 $ 4,004,848.53 27.26%  416,387.56  TOTALE EXPENSES OVER (UNDER) REVENUES  (153,145.62) $ 153,145.62 N/A $ 77,846.49  Page 9    Stanly County Comparative Monthly Financlal Report ProjectFunds Fort theT Three Months Ended September 30, 2016  PROJECT AMOUNT REMAINING  PROJECT AUTHORIZATION  PROJECT TODATE  Tarheel Challenge Academy 212 REVENUES: Depart3 3590- Education EXPENSES: Depart 5910- Public Schools  3,092,000.00 $ 3,092,000.00 $ 3,092,000.00 3,092,000.00 3,092,000.00  TOTAL REVENUES TOTALEXPENSES OVER(UNDER) REVENUES  3,092,000.00 3,004,666.23 3,004,666.23 87,333.77 601,357.60 8,639,118.97 8,640,665.98 8,640,665.98 (1,547.01) $ 1,547.01 56,678.83 2,288,678.83 2,178,933.70 56,678.83 2,235,612.53 53,066.30  85,503.74 85,503.74 (85,503.74) 0.63 3,642.40 3,643.03 2,096.02 2,096.02  Emergency Radio System Project2 213 REVENUES: Depart 3838- Loan Proceeds Depart3 3980- Transfer From General Fund EXPENSES: Depart 4396- 911 Operations  8,037,762.00 $ 8,037,761.37 $ 605,000.00 8,642,762.00 8,642,762.00 8,642,762.00  TOTALREVENUES TOTAL EXPENSES OVERUNDER,REVENUES From GeneralFund TOTALI REVENUES Transfert to General Fund TOTAL EXPENSES OVER(UNDER)! REVENUES TOTAL REVENUES TOTAL EXPENSES OVER(UNDER)F REVENUES  Stanly Community College Cosemetology Project2 214 REVENUES: Depart 3590- Loan Proceeds EXPENSES:  2,232,000.00 $ 2,232,000.00 $ 2,232,000.00 2,232,000.00 2,232,000.00  (56,678.83) (56,678.83) 53,066.30 (56,678.83) (3,612.53) (53,066.30) 28,060.00 (12,400.00) (12,400.00) 40,460.00  Depart 5920- Stanly Community College  Livestock Arena Construction! Project2 215 REVENUES: Depart 3980- Transferf from Other Funds EXPENSES: Depart 6160- Agri-Civic Center  75,000.00 $ 46,940.00 $ 28,060.00  75,000.00 75,000.00 75,000.00  46,940.00 46,940.00 46,940.00  Page 10    Staniy County Comparative Monthly Financial Report ProjectFunds Fort thel Three! Months Ended September 30, 2016  PROJECT AMOUNT REMAINING  PROJECT AUTHORIZATION  PROJECT TODATE  COMMUNITY GRANT (Single Family: 2014)240 REVENUES: Depart3 3493- Grant EXPENSES: Depart 4930- CDBG- Single Family  $ 170,000.00 $ 115,524.00 $ 54,476.00  TOTALE REVENUES TOTAL EXPENSES OVER( (UNDER)REVENUES  170,000.00 170,000.00 170,000.00  115,524.00 115,688.00 115,688.00 (164.00)  54,476.00 54,312.00 54,312.00 164.00 0.26 0.26 12,966.49 12,966.49  COMMUNITY GRANT (Single Family Rehab 2011): 254 REVENUES: Depat3 3493- Grant EXPENSES: Depart 4930- CDBG- Singlef Family  $ 240,786.00 $ 240,785.74 $ 240,786.00 240,786.00 240,786.00  TOTALREVENUES TOTAL EXPENSES OVER(UNDER)F REVENUES  240,785.74 227,819.51 227,819.51 12,966.23 $ (12,966.23) 251.25 75,251.25 66,551.47 66,551.47 8,699.78 $ (8,699.78)  COMMUNITY GRANT (Urgent RepairF Program) 255 REVENUES: Depart 3493- Grant Depart 3831- Investment Eaming EXPENSES: Depart4 4930- CDBG- SingleF Family  $ 75,000.00 $ 75,000.00 220.00 75,220.00 75,220.00 75,220.00  (31.25) (31.25) 8,668.53 8,668.53  TOTAL REVENUES TOTALE EXPENSES OVER(UNDER)! REVENUES  COMMUNITY GRANT (2012 CDBG Scattered Site): 257 REVENUES: Depart 3493- Grant EXPENSES: Depart4 4930- CDBG- SingleF Family  $ 225,000.00 $ 203,190.74 $ 21,809.26  TOTAL REVENUES TOTAL EXPENSES OVER( (UNDER) REVENUES  225,000.00 225,000.00 225,000.00  203,190.74 203,216.74 203,216.74 (26.00) $  21,809.26 21,783.26 21,783.26 26.00  Page 11    Stanly County Comparative Monthly Financial Report ProjectFunds Fort thel Three! Months Ended September 30,2 2016  PROJECT AMOUNT REMAINING 25,169.00 725,769.00 388,423.45  PROJECT AUTHORIZATION  PROJECT TODATE  Badin Water Rehab PartA612 REVENUES: Depart3 3710- Water & Sewer Depart3 3980- Transfer from Greater Badin EXPENSES: Depart7 7120- Water Systems  2,832,600.00 $ 2,132,000.00 $ 700,600.00  25,169.00 2,857,769.00 2,857,769.00 2,857,769.00  TOTAL REVENUES TOTAL EXPENSES OVER( (UNDER) REVENUES TOTAL REVENUES TOTAL EXPENSES OVER( (UNDER)REVENUES TOTALREVENUES TOTAL EXPENSES OVER( (UNDER) REVENUES TOTALF REVENUES TOTALE EXPENSES OVER (UNDER)F REVENUES  2,132,000.00 2,469,345.55 $ 388,423.45 2,469,345.55 (337,345.55) $ 337,345.55  Badin Water Rehab PartB613 REVENUES: Depart3 3710- Water & Sewer EXPENSES: Depart7 7120- Water Systems  6,179,129.00 $ 1,570,221.00 $ 4,608,908.00  6,179,129.00 6,179,129.00 6,179,129.00  1,570,221.00 1,693,231.82 $ 4,485,897.18 1,693,231.82 (123,010.82) $ 123,010.82  4,608,908.00 4,485,897.18 2,648,894.00 2,648,894.00  West Stanly WWTP Rehab Project6 632 REVENUES: Depart3710- Water & Sewer EXPENSES: Depart7 7120- Water Systems  2,648,894.00 $ 2,648,894.00 2,648,894.00 2,648,894.00  28,117.19 $ 2,620,776.81 28,117.19 2,620,776.81 (28,117.19) $ 28,117.19  Airport Rd Corridorl Wastwater6 642 REVENUES: Depart3 3710- Water & Sewer EXPENSES: Depart7 7120- Water Systems  1,121,043.00 $ 1,121,043.00 1,121,043.00 1,121,043.00  1,121,043.00 1,121,043.00 1,087,763.19  33,279.81 $ 1,087,763.19 33,279.81 (33,279.81) $ 33,279.81  Page 12    Stanly County Comparative Monthly Financial Report Project Funds Fort the Three Months Ended September 30, 2016  PROJECT AMOUNT REMAINING 14,880.06 14,880.06 14,392.06 488.00 1,500,000.00 0.37 1,500,000.37 1,500,000.37  PROJECT AUTHORIZATION 70,977.00 70,977.00 70,977.00 70,977.00  PROJECT TODATE 56,096.94 56,096.94 56,584.94 $ 14,392.06 56,584.94 (488.00) 159,673.63 159,673.63 159,673.63 $ 1,500,000.37 159,673.63  Alonzo Road Meter Projecte 644 REVENUES: Depart3 3980- Transfers From Other Funds EXPENSES: Depart7120- Water Systems  TOTALI REVENUES TOTAL EXPENSES OVER( (UNDER) REVENUES  UTILTIY HWY: 200V WATERE PROJECT6 656 REVENUES: Depart 3720- Commercial Loan Depart3 3980- Transfers From Other Funds EXPENSES: Depart 7120- Water Systems  1,500,000.00 $ 159,674.00 1,659,674.00 1,659,674.00 1,659,674.00  TOTAL REVENUES TOTAL EXPENSES OVER(UNDER)F REVENUES  Cottonville! Rdv Waterline Relocate 659 REVENUES: Depart3710- NCDOT Reimbursement EXPENSES: Depart7 7120- Water Systems  * 69,134.00 $ 69,134.00 69,134.00 69,134.00  69,134.00 69,134.00 6,252.00  TOTAL REVENUES TOTAL EXPENSES OVER (UNDER) REVENUES  62,882.00 $ 6,252.00 62,882.00 (62,882.00) $ 62,882.00  Page 13    Stanly County Comparative Cash Position Report September 30, 2016 Compared with September 30,2015  Current 9/30/2016 87,333.77 (1,547.01) 53,066.30 (164.00) 12,966.23 8,699.78 (26.00). (40,220.42) 149,707.11 281,788.50 (337,346.55) (123,010.82) 275,461.24 (93,355.79) (28,117.19) 1,281,443.88 (33,279.81) (488.00) (62,882.00) 26,856.64 (5,517.87) 3,333,468.28 3,943.20 3,459.68 695,670.12  Prior 9/30/2015 497,710.02 145,229.12 2,065,062.73 (12,980.00) (925.00) 13,057.43 8,671.12 1,085.78 24,908.61 (14,520.79) 114,667.32 264,541.67 1,118,752.60 (1,456,099.15) (472.00) 254,578.72 (166,712.43) 987,840.62 (6,056.20) 13,451.91 (3,908.08) 3,701,419.75 3,682.80 1,033.01 546,400.05  Increase (Decrease) (410,376.25) (146,776.13) (2,011,996.43) 12,980.00 761.00 (91.20) 28.66 (1,111.78) (24,908.61) (25,699.63) 35,039.79 17,246.83 (122,538.82) 20,882.52 73,356.64 293,603.26 (33,279.81) (488.00) (56,825.80) 13,404.73 (5,517.87) 3,908.08 (367,951.47) 260.40 2,426.67 149,270.07  110 General Fund 212 Tarheel Challenge Academy 213 Emergency Radio System Project 214 SCC Cosmetology Project 215 Livestock  2 28,829,460.90 $27,517,723.77 $ 1,311,737.13  240 Community Grant (CDBG) Single Family Rehab 2014 254 Community Grant( (CDBG) Single Family Rehab 2011 255 Community Grant (CDBG). 2011 Urgent Repair 257 Community Grant (CDBG) 2012 CDBG Scattered Site 258 Community Grant (CDBG): 2013 Urgent Repair Grant 259 Community Grant (CDBG): 2014 Urgent Repair Grant 260 Emergency Telephone E-911 295 Fire Districts 611 Greater Badin Operating 612 Badin Water Rehab Part A 613 Badin Water Rehab Part B 621 Piney Point Operating 631 West Stanly) WWWTP 632 West Stanly) WWTP Rehab Project 641 Utility Operating 642 Utility- Airport Rd Corridor Wastewater 644 Utility- Alonzo Rod Meter Project 656 Utility- Hwy 200 Water Project 658 Utility- Carriker Road Water Extn Project 659 Utility- Cottonville Rd Waterline Relocat 671 Airport Operating 673 Airport Taxilane Rehab Project 676 Airport Runway Extn 679 AWOS &I ILS Upgrade Project 680 Group! Health Fund 710 Protective Payee 720 Fines & Forfeiture Agency 730 Deed oft Trust Fund 740 Sheriff CourtE Executions 760 City and Towns Property Tax  34,317,370.17 $37,074,242.53 $(2,728,755.17)  General Fund Cash Position  $30,000,000 $29,000,000 $28,000,000 $27,000,000 $26,000,000 $25,000,000 $24,000,000 $23,000,000 $22,000,000  $28,829,461  $27,517,724  $26,497,340  $25,346,478 $24,914,972  2012  2013  2014 Page 14  2015  2016    Stanly County Investment Report Fort the Three Months Ended September 30, 2016 Balance per Bank % at9/30/16 ofinvestment Date $ 270,536.95 0.78% 5,559.57 0.02% 20,925.89 0.06% 13,726,851.90 39.82% 964.07 0.00% 435,472.76 1.26% 993,885.00 2.88% 7,032,422.48 20.40% 4,007,015.75 11.62% 34,472,197.76  BANK:  Purchase Maturity % Time of Certificate  Date Yield ofDeposit 0.32% NIA N/A 0.38% 0.32% 0.27% 0.27% 0.40%  Uwharrie Bank Central Depository Uwharrie Bank Workers Compensation Uwharrie Bank Protective Payee Uwharrie Bank Money Market Uwharrie Bank Greater Badin Uwharrie Bank SCC Cosmetology NCCMT Bank of North Carolina Money Market Bank of North Carolina Certificate of Deposit Bank of North Carolina Certificate of Deposit #2 First Bank Certificate of Deposit Totals  4,849,087.70 14.07% 9/15/2016 3/15/2017 0.58% 182 Days 3,129,475.69 9.08% 4/10/2016 10/10/2016 0.58% 182 Days  4/1/2016 10/1/2016 0.40% 1820 Days  Uwharrie Bank Central Depository,0.78%  Uwharrie Bank Workers Compensation,' 0.02%  Uwharrie Bank Protective Payee, 0.06%  First Bank Certificate of Deposit, 11.62%  Bank of North Carolina Certificate of Deposit #2, 9.08%  Bank of North Carolina Certificate of Deposit, 14.07%  Uwharre Bank Money Market,39.82%  Bank of North Carolina Moneyl Market, 20.40%  NCCMT,2.889/  Uwharrie Bank Greater Badin, 0.00%  Uwharrie Bank SCC Cosmetology, 1.26%  Page 15    Stanly County Fund Balance Calculation As of September 30, 2016  Available Fund Balance  Cash &I Investments Liabilities (w/out deferred revenue) Deferred Revenue (from cash receipts). Encumbrances Due to Other Governments Total Available Total Expenditures Total Available Total Expenditures Available for Appropriation  $  28,833,720 1,490,939 49,697 1,508,090 24,267 25,760,727 61,072,916 25,760,727 61,072,916 42.18%  $ $ $  General Fund Expenditures Total Available for Appropriation  Page 16    10/18/2016  Stanly County, NCI Mail- Agendal Item Request  5E  STANLY) COUNTY Minn rin Lark. Sicvust Agenda Item Request 1message Blair Israel Bispael@centralnaor  Tyler Brummitt tbrummitt@stanlycountync.gov,  Fri, Oct 14, 2016 at 11:48 AM  To:" brummitt@stanlycountync.goy <tDrummitt@stanlyountync.gov> Cc:" GHinson@stanlycunync.goyGHinson@stanyccountync.gov>  Tyler,  Please find attached a packet of information that we are requesting go onto the November 7 Board meeting agenda, as a consent item, with no presentation. We are asking the Commission to approve a resolution that supports Centralina's application to NCDOT for funding to provide mobility management and volunteer transportation services to elderly residents, individuals with  disabilities, and veterans.  This is an annual resolution request as part of the NCDOT application. Additional background information can be found in the attached cover letter. If there is anything else that you need from me, please let me know. We are working towards a November 11th deadline, sO getting a signed  copy of the resolution by November 10th would be great.  Thanks!  Michelle E. Nance, AICP Planning Director Centralina Council of Governments 525 North Tryon Street, 12th Floor Charlotte, NC 28202 704-348-2709 mnance@centraina.org  www.centralina.org wA.ComcOuruueog  Cenialina HEALTHSOLUTIONS  0 EIMWMENENS  GOG CCaln  htps/mailgooge.comialni-2sk-Tiascdaanswew-plseaxch-inbondh-15rch170oHarPssimi-siml-15703e178414769  1/2    GOS  Centralina Council ofGovernments GENERAL INFORMATION  DATE: SUBJECT:  October 14, 2016  Centralina Mobility Management and' Volunteer Transportation Services Project -  Grant Application Request for Endorsement  Background  In 2013, Centralina Council of Governments (COG) worked with the North Carolina Department of Transportation's (NCDOT) Public Transportation Division and local transportation advisory boards to develop a mobility management plan, strategies, and opportunities for increased coordination. Public transportation agencies requested this assistance to address the rapidly aging population, decreased funding, and increased demands due to a lack of coordination by the area community transportation systems. Based on recommendations set forthi in the mobility management plan, NCDOT's Board of Transportation provides funding to implement a mobility management agency and coordinate volunteer transportation services fort the Since. January 2014, the following key activities have been provided to support and complement existing public  entire! 9-county region. transportation systems:  Developed an innovative volunteer transportation system where local residents volunteer to drive local veterans, adults with disabilities, and older adults to medical appointments, the pharmacy, the grocery store and other destinations. In 2016, the service offered its 1,000th ride through a network of certified Developed a website and 800 number withi information to help area residents determine what transportation system to contact for trips, as well as travel training on how to use area transit systems. Conducted at travel barriers study (in 2016) involving over: 1,1,00 residents to pinpoint physical and policy barriers to mobility. Recommendations will be provided tot transportation providers. Developed outreach and advocacy materials to help residents understand what services are available Held transit staff and driver training events, at no charge to local transportation: agencies. In FY16, hosted nine classes on Aging and Disability Sensitivity and ADA rules, training 145 participants.  volunteer drivers.  and what they do for the community.  2017-2018 Grant Funding Opportunity  The NCDOT recently released the grant application process for Section 53101 transit funds. The primary intent of the 5310 program is to provide transportation in small urban and rural areas of the state that are planned, designed and carried out to meet the special transportation needs of elderly individuals and individuals with disabilities. Centralina intends to apply for Section 53101 transit funds to continue the mobility management and  and expand the volunteer transportation system efforts in the region.  Requested Action  Elected Boards and local transportation agencies are being asked to approve resolutions or provide letters  supporting Centralina's funding request.  525 North Tryon Street- - 12h Floor, Charlotte, North Carolina. 28202 Phone: 704-372-2416 Fax: 704-347-4710 www.entraling.org    Mobilaty Mamagemeng Mobility Management! involves making ther most efficient use of alla available resourcest to improver mobility andr reduce costs. Within the Centralina nine-county services are available, both national andl local, scheduled fixed-routes andt trips by-request, fee-b baseds services andf frees services made possible oftent throught theh help of volunteers. Rail Service int ther regioni is currently! limited, to AMTRAK: and the Charlotte Bluel Lineli lightr rail. Fixed Route Bus Services serve Kannapolis, Concord, Salisbury, Gastonia, andl Iredell and Mecklenburg Counties. Route schedules and ticket sales areu usually available online orby phone, or att transito centers. Para-transit Services (or dial-a-ride): are availablei ine every county oft ther region. They servet the elderly, disabled, or veterans for mediçal appointments and's social services. Volmteer Programs Volunteer Transportation: Services (VTS) 844-887-7433 844-VTS-RIDE) American Red Cross 704-376-1661 American Cancer Society (704)-552-6147. Disabled American Veterans 704-638-9 9000 Love, Inc. (704)5 536-5588 OlderA Adult Services In Stanly (OASIS) (704)9 983-6483 Shepherds Center Transportation: Services 704-376-1995 www.s shepherdscharotte. org  Our Partmers  CENTRALINA OBILITY ANAGEMENT  GGOG  region, a varietyof  Contactu usf forad completel listofourp participating partners.  Greater Charlotte Arca Tmsportadon Options  Helping people navigate their ransportationoptions CENTRALINA OBILITY WANAGEMENT 525 N. Tryons St.12thf floor Charlotte, NC 28202 phone: 800-508-5777 www.entainamoallyog, Thist brochure was revised October, 2016  wcentalnamonlyong phone: 800-508-5777  www.centralinavis, org www.redcross. org www.cancer.org www.dav.org www. loveinc.org  Avallable Tramsits Servicesby County  Tramsit Agencies Anson County Transportation: System (ACTS) 800-735-82620 or 704-694-2596 www.c CO. anson. nc.us Services (CCTS) Www. cabaruscountyus Charlotte Areal Transits System (CATS) www.ridetransitorg Concord Kannapolis Areal Transit 704-920-7433 www.c ckrider.o com DAV- Disabled American Vet www.c dwopateransesdare Gastonia Transit Icity-t bus-s service Iredell- ICATS www.co.iredell. nc.us/41 13/ICATS-1 Transportation- Services MTS- Mecklenburg Transportation: www.c charmeckorg/MTS Rowan Transit System (RTS) 704-216-8888 Salisbury Transit www.s salisburync.g gov/transit Stanly SCUSA www.s stanlycountync. gov/transportation! Sunway Charters www.s sunwaycharters.com Transportation! Linçoln County 704-736-2030 (TLC) Union County Transportation 704-283-3713 www.unloncountync. wDsonsTempotaton  CATS RKP Cabarrus County Transportation  704-873-9393 C 704-920-2246  704-920-2246  egboud 800-231-2222 AMTRAK 800-USA-RAIL 704-736-2030 Lincoln Sunway Charters -TLC Gaston -CATS AMTRAK GastonA ACCESS CATS&STS MTS Gastonia Transit) Greyhound Greyhound Sunway Charters) Mega Bus Sunway Charters E 704:336-7433/RIDE) AGIS RANSPORTATION MTS 704-694-2596 704-336-3000  704-216-8888  Iredell Greyhound -ICATS  Rowan AMTRAK Greyhound RTS Salisbury Transit Cabarrus CATS -CCTS CKRIDER -LINKS SCUSA  - sraypite GastonA ACCESS 704-920-2246 www.g AXWANAPAMNKAN SCUSA www.c cityofgastonia. comvtransportation 704-986-3790 Greyhound  704-866-3206 704-866-6855 www.g greyhound.com 704-873-9393 System 704-336-3000 704-638-5252 704-986-3790 704-348-1200 www. lincoincountyorguc:  AMTRAK Mecklenburg: Greyhound Stanly  844-887-7433 www.n rowantransit. com  Union -CATS Greyhound -UnionCo. Transportation  Anson -ACTS Greyhound    GOS  Centralina Council ofGovernments  RESOLUTION OF SUPPORT FOR CENTRALINA MOBILITY MANAGEMENT and VOLUNTEER  TRANSPORTATION SERVICES NCDOT Consolidated Capital Call for Projects FY17-18 Grant Application  WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statues and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency WHEREAS, the North Carolina Department of Transportation, Public Transportation Division (PTD) has principal responsibility and authority to administer funds from the US Department of Transportation, WHEREAS, the purpose of the Section 5310 Elderly Individuals and Individuals with Disabilities Program is to improve mobility for seniors and individuals with disabilities by removing barriers to transportation services and expanding the transportation mobility options available in rural and small urbanized areas WHEREAS, the Centralina Council of Governments has worked in concert with NCDOT to provide a mobility management program for the nine county region and a Volunteer Transportation Service through Centralina Connection to improve services for elderly individuals, individuals with disabilities, WHEREAS, the Centralina Council of Governments will apply for Section 5310 Elderly Individuals and Individuals with Disabilities Program funding through the Consolidated Capital Call for Projects for WHEREAS, the Centralina has coordinated with the Transit Advisory Board for Stanly County during WHEREAS, no funds are being requested from Stanly County to help implement this project, NOW, THEREFORE, be it resolved that the Stanly County Board of Commissioners hereby approves a resolution of support for Centralina's funding proposal to the North Carolina Department of Transportation to improve transportation mobility for seniors, individuals with disabilities, and veterans.  responsible for administering federal and state public transportation funds; and  Federal Transit Administration; and  of North Carolina; and  and veterans; and  mobility management activities and' Volunteer Transportation Services; and  regional mobility management activities; and  Adopted this the 7th day of November, 2016.  Terry Scott Efird, Chairman  Attest:  Tyler Brummitt, Clerk to the Board    5F  Revised 07/07/2003  AMENDMENTNO: 2017-15  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners thatt thei following amendment be made tot the annual budget ordinance for the fiscal yeare ending June 30, 2017: To amend the Airport Operating Fund 671, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 671.4530  ACCOUNT DESCRIPTION  AS  NUMBER  351.000 Rep & Maint-Bldg & Grounds $ 24,161 $ 4,325 $ 28,486  TOTALS  $ 24,161 $  4,325 $ 28,486  This budget amendment isj justified as follows:  To amend the Airport budget with insurance settlement funds from lightning damage to runway lighting. This will result in ar neti increase $ 4,325 in expenditures and other financial use tot the County's annual budget. Top provide the additional revenue for the above, the following revenues will be increased. These revenues have already been received or are verified they willl be received int this fiscaly year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 12,161 $ $ 12,161 $  FUND/DEPART ACCOUNT NUMBER 671.3453  ACCOUNT DESCRIPTION Insurance Settlements  AS  NUMBER 580.10  4,325 $ 16,486 4,325 $ 16,486  TOTALS  SECTION2. Copies of this amendment shall be furnished to the Clerk of the Board of Commissioners,  Budget Officer, and tot the Finance Director.  Adopted this_  day of  20_  4he I-L/6  Posted by Journal No. Date  Reviewed by Finance Director Reviewed by County Manager  RE  Date  11/120162:05PM  BA2017-15    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: November 7, 2016  56  Presenter: Consent  MheAhlaSua  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR JL Lectern DVD JI Document Camera** Laptop*** *PCis equipped with Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and! Network connectivity ** Ify you have need to use thel Document Camera and: zoom into: a particular area, ifp possible pleases attacha a copy of the document with the: areai indicated  Please Provide a Brief Description ofyour Presentations format:_ that you need toz zoomi into. Al laser lighti is available top pinpoint your area of projection. *** You can bringi inal laptopt that will allow video out tob be connected att the lectern- - set display to6 60Mhz.  for County Employees.  ITEMTOBEC CONSIDERED  Please see the attached October 2016 refund report from the North Carolina Vehicle Tax System for taxpayers due vehicle refunds over $100 which requires Board of Commissioners approval.  Consider and approve the attached vehicle tax refunds.  Signature: Toby R. Hinson Date: 11/1/16  Dept. Finance Attachments:  Yes Certification of Action Certified to beat true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment: Necessary  Tyler Brummitt, Clerk to the Board  Date    2  A AA  588 5F 58 5888 588 588    Revised 07/07/2003  5H  AMENDMENT NO: 2017-14  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners thatt thet following amendment be made  tot the annual budget ordinance for the fiscal year ending June 30, 2017: To amend the General Fund 110, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 197,772 $ 10,311 $ 208,083  FUND/DEPART ACCOUNT NUMBER 110.4310.4310  ACCOUNT DESCRIPTION  AS  NUMBER  540.000 Motor Vehicles  TOTALS  197,772 $ 10,311 $ 208,083  This budget amendment is justified as follows:  To amend the budget for the Sheriff's Office with insurance settlement and state drug seizure funds to purchase This will resulti in ar net increase $ 10,311 in expenditures and other financial use tot the County's annual budget. Toy provide the additional revenue for the above, the following revenues willl be increased. These revenues have already been received or are verified they willl be received int this fiscal year.  a2 2015 Nissan Sentra.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 16,102 $ 72,750  FUND/DEPART ACCOUNT NUMBER 110.3431 110.3839  ACCOUNT DESCRIPTION  AS  NUMBER  310.24 Drug Seizure 580.10 Insurance Settlements  1,000 $ 17,102 9,311  82,061  TOTALS  $ 88,852 $ 10,311 $ 99,163  SECTION:2. Copies of this amendment shall be furnished to the Clerk oft the Board of Commissioners,  Budget Officer, andt to the Finance Director.  Adopted this_  day of  20_  Verified/py the Clerk oft the Board_ RE  uail Date 1-1-16 Date Date  Posted by Journal No. Date  Reviewed by County Manager  11/1/2016 1:15 PM  BA2017-14    Revised 07/07/2003  51  AMENDMENT NO: 2017-16  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED byt the Stanly County Board of Commissioners that the following amendment be made  tot the annual budget ordinance for the fiscal year ending June 30, 2017: To amend the General Fund 110, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 124,454 $ 170,753 $ 295,207  FUND/DEPART ACCOUNT NUMBER 110.4902  ACCOUNT DESCRIPTION  AS  NUMBER  699.000 Other Contracts, Grants  TOTALS  $ 124,454 $ 170,753 e 295,207  This budget amendment is justified as follows: This willr result in ar net increase  To amend the budget fori funds received from al Rural Economic Development Building Reuse Grant. budget. To provide the additional revenue for the above, thet following revenues will be increased. These revenues have already been received or are verified they willl be received int this fiscal year.  $ 170,753 in expenditures and other financial use to the County's annual  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ $  FUND/DEPART ACCOUNT NUMBER 110.3839  ACCOUNT DESCRIPTION  AS  NUMBER  330.72 Rural Center Grant  170,753 $ 170,753 170,753 $ 170,753  TOTALS  SECTION2. Copies oft this amendment shall be furnished tot the Clerk of the Board of Commissioners,  Budget Officer, and to the Finance Director.  Adopted this  day of  20_  Verified by the Clerk of the Board_ Reviewed by Department Head ZAhs  Date 1-3-16 Date Date  Posted by Journal No. Date  Reviewed by County Manager  11/3/2016 9:06A AM  BA2017-16    Stanly County Board ofCommissioners  STANL) COUNTY Meeting Date: November 7, 2016  Presenter: Jenny Furr  Watr An lers Sercet,  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and! Network connectivity ** Ifyou! have need tou use the Document Camera and: zoomi into: a particular area, if possible please attacha a copy of the document with the: areai indicated  Please Provide a Brief Description of your Presentations format:_ that you need toz zoom into. A laser lighti is available top pinpoint your area of projection. *** You can bringi ina a laptop that will allow video out to bec connected at thel lectern- set display to6 60Mhz.  for County Employees.  ITEM TOBE CONSIDERED  Greater Badin Water & Sewer District ("GBWSD") Records Retention and Disposition Schedule  The North Carolina Department of Cultural Resources (hereinafter referred to as "Department") has updated the Records Retention and Disposition Schedule (hereinafter referred to as "Schedule") listed below. The Schedule is an agreement between the GBWSD and the Department that addresses ifand  when local records may be destroyed.  Water and Sewer Authorities and Sanitary Districts - Issued May 1,2016  The attached document highlights the link to the relevant Schedule for your consideration. Said link htp:/archives.nedergov/For-Govermen/Retention-schedulcyL.cal-schedulesichart  can be found at  Approve the above-listed Schedule.  Signature: Safzl  Dept. Legal Attachments:  Date: 10-28-16  Yes X Certification of Action Certified to be at true copy oft the action taken the County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  Tyler Brummitt, Clerk to the Board  Date    10/28/2016  Local Government Schedules  SARCHEESSN Enter Search Term FOR GOVERNMENT Getl Involved Searcht the Catalog  6O  FOR1 THE PUBLIC  FOREDUCATORS  About VisitUs Contact Social Media Laws and Guidelines  LOCAL GOVERNMENT SCHEDULES #E Fors Government> Retention Schedules: > Local Govermentscnedues  FOR GOVERNMENT Digital Records Laws And Guidelines State Records Center Visit Us Forms Retention Schedules Local Schedules Government State Agency Schedules University! Schedules Authorized Destruction Records Management Services and" Training Imaging andl Microfilming Frequently Asked Questions GOVERNMENT RECORDS MAILING ADDRESS Government Records Section 4615 Mail Service Center Raleigh, NC: 27699-4615 GOVERMMENT RECORDS PHYSICAL ADDRESS 215 N. Blount Street, Raleigh, N.C. Phone: 919.807.7350 Fax: 919.715.3627 Courier: 51-81-20  Retention Schedules - Local Retention. Schedules Drafu Schedules Records Analysis Forms Authorized Destruction of Records  Local retention and disposition schedules are a tool fort the employees ofl local govemments across the state to use when managing the records int their offices. Itli lists records commonly found inl local govemmental offices, and gives ana assessment oft their value by indicating when (andi it those records should bec destroyed. Theses schedules are ana agreement between thel local govemment office/department and the Department of Cultural Resources, and as thei inventory ands schedule that thel Department of Cultural Resources is directed by G.S.S121- These schedules must be approved by your goveming board before you are permitted to destroy records according tot the schedule. That approval should be madei ina a regular meeting and recorded as ana actioni int ther minutes. IE may be done as part of the consent agenda, by resolution, or othera action. Please send a copy oft the completed signature page tot the Records Analysis Unit, Govemment Records Section, 4615 Mail Service Center, Raleigh, NC 27699-4615 orf faxi itto9 919-715-3627. Ify you are unsure whether or not youh have approvedy yours schedule, please Ifyoul have ani item that not listed ony your retention and dispositions schedule, please contact a Records Management, Analyst. The analyst will help tos seei ift therei is ane existingi item ont the schedule that will allowt to retaina and dispose oft the record. Ifthei item cannot bef found ont thec current schedule, the analyst will discuss the nature oft ther records withi too determine ift the records have historical value. Ift ther records have historical value, we will discuss the possibility oft transferring the records tot the State Archives tob bep preserved permanenily. Ifther records dor not have historical value, we will ask yout to complete a Request and Approval of Uoscheduled Records Disposali ift the records are not currently created. Ift the records are ana activer records series, the analyst willl help) you develop an amendment toi thes schedule sot that you can continue to destroy ther records appropriately."  5( (c) and G.S. $132-8 toy provide.  contact a Records Management. Analysi.  Alcoholic Beverage Standard5- Personnel Records- issued Nov ember 7, 2014  Control (ABC) Boards- issued February 2, 2009 April 4, 2012 County Management- 2013 Ociober 10, 2012  County Boardof Standard8- Election Records: Standard9: -Voter Registration Records-  Eledions- Issued Issued Augusi 19,2 2013  Standard5-E Personnel Records-1 Issued Nov ember 7, 2014 Standard4- Budget Fiscal, and Payroll Records: Standard1 11-B Personnel Records- issued! Augustz 28, 2013andi Hoiember 7,2 2014  issued April 15, Standard6- Emergency Services Records- Issued Ociober 1, 2015 Counly Registerof Standard 2- Budget Fiscal. and Payroll Records: Standard5- Personnel Deeds- issued Records- issued Augusi 29, 2013andilovember 7, 2014  Staff List The North Carolina Digital Collections  htplarchives.nodc.coouFa-GouermeniRemion-Sehadeslocal-Schedules  1/3    10/28/2016  Local Government Schedules Ociober 1 2016  Counly Sheriffs Standard8-B Program Operational Records: Sheriff Records Issued  Outer Banks History Center Western Regional Archives State Historical Records AdvisoyBoard STATE ARCHIVES MAILING ADDRESS State Archives of North Carolina 46141 Mail Service Center Raleigh, N.C. 27699-4614 STATE ARCHIVES PHYSICAL ADDRESS 109E E.. Jones St. Raleigh, NC 27601 Phone: 919.807.7310 Fax: 919.733.1354 A9 Tba oel w  Office- Issued November 15, 2015 County Sogal ServiceA Agencies- Issued] January 1 2016 County Tax issued Apil 17, 2013 Services- Issued November 1, 2004 Management Entity (LME)- Issued Ociober 26, 2011 Provider Agency- Issued October 26, 2011 Agencies- Issued February 19, 1999 Local Health Departments- 7,2007  Standard5 5: Personnel Records: Standard 12- Program Records: Business  Administration- andOther Tax Records Issued Septemnber 3, 2013a andi November 7, 2014 County Veterans Standard4- Personnel Records Issued November 7, 2014 DMH/DD/SASLocal Standard5: Personnel Records Issued November 7,2014 DMH/DD/SASI Local Standards Personnel Records- Issued November 7,2 2014  Local Education Standard1 Administration and Management Records Issued] July 26, 1999  Item. 10- uberculosis Records Issued November 30, 2009 Standard5-B Personnel Records- Issued! November 7, 2014  Issued September Standard. 19 Patient Cliniçal Records- Issued March31, 2015 Municipal- Issued Standard 4: Budget. Fiscal and PayrollE Records Standard. 6- Emergency September 10, 2012 Services and Fire Department Records: Slandard9: Law Enforcement PublicHospitals- Standard4- Personnel Records- Issued Nove ember 7, 2014 Publicl Libraries Standard5: Personnel Records- Issued November 7, 2014  Records: Standard 12- Personnel Records- Issued August 29, 2013;  January 5, 2015; and Oclober 1, 2016  Issued May 13, 2002 issued Ociober 12, 2009 Public Transportation Systems and Authorities- issued. Ap1, 2006 issued April 15, 2008  Standards Personnel Records- Issued November 7,2 2014  Regional Coundils- Standard5: Personnel Records- Issued November 7, 2014  anan Disticist Issuedi May 1, 2016 Daft Schedules and disposition schedule.  These schedules are posied to allowl local officials an opportunity toreviewii it beforei itl becomes an official retention  htplarchives.ncdcrgowFar-GouermeniRetamion-Sehaduesl.ocal-Schedlules  2/3    Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule  The records retention and disposition schedule and retention periods governing the records series listed herein are hereby approved. In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, iti is agreed that the records do not and will not have further use or valuef for official business, research, or reference purposes after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of by the agency or official having custody of them without further reference to or approval of either party to this agreement. The local government agency agrees to comply with 07 NCAC 04M .0510 when deciding on a method of destruction. Confidential records will be destroyed in such a manner that the records cannot be practicablyread or reconstructed. However, records subjectt to audit or thosel legallyrequired for ongoing official proceedings must be retained until released from such audits or official proceedings, notwithstanding the instructions of this schedule. Public records, including electronic records, not listed in this schedule are not This local government agency and the Department of Natural and Cultural Resources agree that certain records series possess only brief administrative, fiscal, legal, research, and reference value. These records series have been designated by retention periods that allow these records to be destroyed when "reference value ends." The local government agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural Resources has scheduled with the disposition instruction "destroy when reference value ends." Ifal local government: agency does note establishi internal policies andr retention periods, the local government agency is not complying with the provisions of this retention schedule andi is not authorized byt the Department of Natural and Cultural Resources to destroy ther records witht the disposition instruction "destroy The local government agency and the Department of Natural and Cultural Resources concur that the long-term and/or permanent preservation of electronic records requires additional commitment and active management by the agency. The agency agrees to comply with all policies, standards, and best practices published by the Department of Natural and Cultural Resources regarding the creation and management of electronic reçords. Itisf further agreed thatt these records may not be destroyed prior tot thet time periods stated; however, for sufficient reason they may! be retained for longer periods. This schedule is tor remaini in effecti from the date of approval until  authorized to be destroyed.  when reference value ends."  itisr reviewed and updated.  APPROVAL RECOMMENDED  Sf.Kenk Sarah E. Koonts, Director Division of Archives and Records  Authority Director or CEO  APPROVED  Aun Susan W. Kluttz, Secretary Department of Natural and Cultural Resources Authority:  Chair, Authority Governing Board  Murly  May1 1, 2016  Kurt Brenneman    Stanly County Board of Commissioners  STANLV) COUNTY Meeting Date: November 7, 2016  Presenter: Jenny Furr  Water An lads Sean.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD - Document Camera** Laptop*** *PCise equipped with' Windows! XP and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera and zoom into a particular area, if possible please attach a copy oft the document with the areai indicated  Please Provide: al Brief Description of your Presentations format:_ that your need toz zoom into. AI laser lighti is available top pinpoint your: area of projection. *** You can bringi ina a laptop that will allow video out tot be connected: at the lectern- set display to 60Mhz.  for County Employees.  ITEM TOBE CONSIDERED Piney Point Water District ("PPWD") Records Retention and Disposition Schedule  The North Carolina Department of Cultural Resources (hereinafter referred to as Department") has updated the Records Retention and Disposition Schedule (hereinafter referred to as "Schedule") listed below. The Schedule is an agreement between the PPWD and the Department that addresses ifand  when local records may be destroyed.  1) Waterand Sewer Authorities and Sanitary Districts - Issued May 1,2016  The attached document highlights the link to the relevant Schedule for your consideration. Said link itp:/archives.nedergov/For-Govermen/Retention-sehcdulcyl.cal-schedules'chart  can be found at  Approve the above-listed Schedule.  Signature: Lwn we  Dept. Legal Attachments:  Date: 10-28-16  Yes X Certification of Action Certified tol bea a1 true oft the action taken the copy County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    10/28/2016  Local Government: Schedules  SEARCHWEBSTE Enter SearchT Term FOR GOVERNMENT Getl Involved Searcht the Catalog  6O  FOR THE PUBLIC Laws and Guidelines  FORI EDUCATORS  About VisitUs Contact Social! Media  LOCAL GOVERNMENISCHEDULES #> EorGovernment>> Retention Schedules: >1 Local Govermentschedules  FOR GOVERNMENT Digital Records Laws And Guidelines State Records Center VisitUs Forms Retention: Schedules Local Schedules Government State Agency Schedules University Schedules Authorized Destruction Records Management Services and" Training Imaging and Microfilming Frequently Asked Questions GOVERMMENT RECORDS MAILING ADDRESS Government Records Section 4615 Mail Service Center Raleigh, NC 27699-4615 GOVERNMENT RECORDS PHYSICAL ADDRESS 215N N. Blount Street, Raleigh, N.C. Phone: 919.807.7350 Fax: 919.715.3627 Courier: 51-81-20  Retention Schedules - Local Retention Schedules Draft Schedules Records Analysts Forms Authorized Destruction of Records  Local retention and disposition schedules are at toolf for the employees ofl local governments across the statet to use when managingt the records int their offices. It lists records commonly found ink local govemmental offices, and gives ana assessment of their value by indicating when (andi if)t those records should bec destroyed. These schedules are an agreement between thel local govemment office/department andt the Department of Cultural Resources, and as thei inventory and schedule that the Department of Cultural Resources is directed by G.S. $121- These schedules must be approved by your govering board before you are permitted. toc destroy records according tot thes schedule. That approval should be madei ina a regular meeting andi recorded as an actioni int the minutes. It may be done as part oft the consent agenda, by resolution, or other action. Please send a copy oft the completed signature page tot the Records Analysis Unit, Government Records Section, 4615 Mail Service Center, Raleigh, NC 27699-4615 orf faxi itto 919-715-3627. Ify you are unsure whether or noty youl have approved your schedule, please lfyou! have anit item that not listed ony your retention and disposition schedule, please contact a Records Management Analyst. The analyst will help tos seei ift there is an existingi item ont the schedule that will allow to retain and dispose oft the record. Ift thei item cannot! bet found on the current schedule, the analyst will discuss the nature oft the records with to determine ifther records have historical value. Ift ther records have historical value, we willo discuss the possibility oft transferring the records tot the State Archives tol be preserved permanently. lft the records dor not have historical value, we will ask yout to complete a Request and Approval of Unscheduled Records Disposali if the records are not currently created. Ift ther records are ana active records series, the analyst will help) you develop ana amendment to the schedule: sot that you can continue to destroy the records appropriately."  5(C) and G.S. $132-8t top provide.  contact a Records Management. Analyst.  Alcoholic Beverage Standard5-F Personnel Records- Issuedi November 7, 2014  Control(ABC) Boards- Issued February 2, 2009 April4, 2012 County Management- 2013 Ociober 10, 2012  County Boardof Standard 8- Election Records: Standard9- -V Voter Registrationl Records-  Elections-) Issued issued August 19, 2013  Standard5 5-F Personnel Records- Issued November: 7, 2014 Standard 4-E Budget Fiscal, and Payroll Records: Standard 11-F Personnel Records- IssuedA Augustz 28, 2013 andi November 7,2014  Issued April 15, Standard6 6- Emergency Services Records- Issued October 1 2016 County Register of Standard2-E Budget Fiscal, andE Payroll Records: Standard5- Personnel Deeds- Issued Records issued August 29, 2013a and November 7, 2014  StaffList The North Carolina Digital Collections  plarchesnorgoferpemeRatmSersaisiaaseaes  1/3    10/28/2016  Local Government Schedules October 1 2016  County Sheriffs Standard8-P Program Operationall Records: Sheriff Records Issued  Outer Banks History Center Western Regional Archives State Historical Records Advisory Board STATE ARCHIVES MAILING ADDRESS State Archives of North Carolina 4614 Mail Service Center Raleigh, N.C. 27699-4614 STATE ARCHIVES PHYSICAL ADDRESS 109 E.. Jones St. Raleigh, NC: 27601 Phone: 919.807.7310 Fax: 919.733.1354 fse (oel   Office- Issued November 15, 2015 County Social Service Agencies- Issued January 1, 2016 County Tax Administration- issued Aprili 17, 2013 Services- Issued November 1, 2004 Management Entity (LME)- Issued October 26, 2011 Provider Agency- Issued October 26, 2011 Agencies Issued February 19, 1999 Local Health Departments- 7,2007  Standard5 5-E Personnel Records: Standard 12-P Program Records: Business and Other Tax Records- Issued September 3, 2013 and November 7, 2014  CountyVeterans Standard4- Personnel Records Issued November 7, 2014 DMH/DD/SASLocal Standard5 Personnel Records Issued November 7, 2014 DMH/DD/SASI Local Standards 5- Personnel Records- Issued November 7, 2014  Local Education Standard 1 Administration and Management Records Issued. July 26, 1999  Item 10-1 Tuberculosis Records- Issuedi November 30, 2009 Standard5-F Personnel Records- Issued! November 7, 2014  Issued September Standard 19- Patient Clinical Records- Issued March31, 2015 Municipal- Issued Standard4- Budget. Fiscal, and Payroll Records: Standard 6-5 Emergency September 10, 2012 Services and Fire Department Records: Standard9-L Law Enforcement Public Hospitals- Standard 4- Personnel Records- Issuedi Nove ember 7, 2014 PublicLibraries- Standard5- Personnel Records- Issued November 7, 2014  Records: Standard 12- Personnel Records Issued August 29, 2013;  January 5, 2015; and October 1, 2016  Issued May 13, 2002 issued October 12, 2009 Public Transportation Systems and Authorities- Issued April1,2 2006 Issued April 15, 2008 Watera ands Sewer, Authoritiesang SanitaryDistrics Issued May 1 2016 Draft Schedules and disposition schedule.  Standard 5- Personnel Records- Issued November 7, 2014  Regional Councils- Standards 5. Personnel Records- Issued November 7, 2014  Theses schedules are posted to allow local officials and opportunity tor reviewi it beforei it becomes and official retention  plarchveardagaferaCpwmatRatnSNatstoaisenaes  2/3    Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule  The records retention and disposition schedule and retention periods governingt the records series listed herein are hereby approved. In accordance with the provisions of Chapters 121 and 132 of the General. Statutes of North Carolina, iti is agreed that the records do not and will not have further use or valuet for official business, research, or reference purposes after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of byt the agency or official having custody oft them without further reference to or approval of either party to this agreement. The local government agency agrees to comply with 07 NCAC 04M .0510 when deciding on a method of destruction. Confidential records will be destroyed in such a manner that the records cannot be practicablyread orr reconstructed. However, records subject to audit ort thosel legallyr requiredi for ongoing official proceedings must be retained until released from such audits or official proceedings, notwithstanding the instructions of this schedule. Public records, including electronic records, not listed in this schedule are not This local government agency and the Department of Natural and Cultural Resources agree that certain records series possess only brief administrative, fiscal, legal, research, and reference value, These records series have been designated by retention periods that allow these records to be destroyed when "reference value ends." The local government agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural Resources has scheduled witht the disposition instruction "destroy when reference value ends." Ifal localg government agency does note establishi internal policies andi retention periods, thel local government: agency is not complying with the provisions of this retention schedule andi is not authorized byt the! Department of! Naturaland Cultural Resources to destroyt ther records with the dispositioni instruction "destroy The local government agency and the Department of Natural and Cultural Resources concur that the long-term and/or permanent preservation of electronic records requires additional commitment and active management by the agency. The agency agrees to comply with all policies, standards, and best practices published by the Department of Natural and Cultural Resources regarding the creation andr management ofe electronic records. Itis further agreed that these records may not be destroyed prior to thet time periods stated; however, for sufficient reason they may! be retainedi for longer periods. This schedule ist to remain ine effect from the date of approval until  authorized to be destroyed.  when reference value ends."  itisr reviewed and updated,  APPROVAL RECOMMENDED  SaKoonk Sarah E. Koonts, Director Division of Archives and Records  Authority Director or CEO  APPROVED  hun Susan' W. Kluttz, Secretary Department of Natural and Cultural Resources Authority:  Chair, Authority Governing Board  utly  May1 1,2 2016  Kurt Brenneman