STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA JANUARY 19, 2016 7:00 P.M.  CALL TO ORDER & WELCOME - CHAIRMAN EFIRD INVOCATION - COMMISSIONER DENNIS PLEDGE OF ALLEGIANCE PROVAADIUSMENSTOTN: AGENDA  SCHEDULED AGENDA ITEMS  1. ADDITIONAL INFORMATION RELATED TO THE PROPOSED AGRI-CIVIC CENTER  LIVESTOCK: ARENA  Presenter: Candice Moffitt, Agri-Civic Center Director  2. CENTRALINA WORKFORCE DEVELOPMENT BOARD APPOINTMENT  Presenter: Andy Lucas, County Manager  3. 2015-2016 NCDEPARTMENT OF PUBLICINSTRUCTION SCHOOL FACILITY  NEEDS SURVEY  Presenter: Andy Lucas, County Manager 4. FY2016-2017 BUDGET CALENDAR Presenter: Andy Lucas, County Manager  5. CONSENT AGENDA  A. Minutes - Regular meeting of January 4, 2016  B. Finance - Request approval of the attached vehicle tax refunds for December  2015  PUBLIC COMMENT    BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  ADJOURN  The next regular meeting is scheduled for Monday, February 1, 2016 at 7:00  p.m.    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: 1/19/16  Presenter: Candice  X  Moffitt  Waer An Lads Saccet.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP andI Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need tou use the Document Camera andz zoomi into aj particular area, ifp possible please attach: a copy of the document with the areai indicated S Review information staff has gathered about other public and private arena/event facilities.  Please Provide a Brief Description of your Presentations format: that you need toz zoom into. A laser lighti is available to pinpoint your area ofp projection. *** You can bringi ina al laptop that will: allow. video out tol be connected att the lectern- set display to6 60Mhz.  for County Employees.  ITEM' TO) BE CONSIDERED  u b e  R Evaluate and provide staff and Steering Committee direction of overall design and scope of  e project. 9 u e S t e d A C t 0 n Signature: Date: 1/12/16  Dept. Agri-Civic Center Attachments:  Yes Certification of Action Certified tol beat true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler-Brmmit,Cleee-the-Beard Date    Stanly County Board of Commissioners  STANLY) COUNTY Meeting Date: January 19,2016  Presenter: Andy Lucas  2  WatrAa4 lds Saccet,  Consent Agenda Regular Agenda  Presentation Equipment: L Lectern PC* Lectern VCR Lectern DVD JI Document Camera** Laptop*** *PCise equipped with' Windows! XPa and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and: zoom into a particular area, ifp possible please attach a copy oft the document with the areai indicated  Please Provide a Brief Description ofy your Presentations format: that you need toz zoom into. A laser lighti is available top pinpointy your area of projection. *** You can bring ins a laptop that will allow video out tol be connected at thel lectern- - set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  CENTRALINA WORKFORCE DEVELOPMENT BOARD (CWDB)  APPOINTMENT  Due to the recent resignation of Dr. Brenda Kays, it is requested the Board appoint ar replacement  to serve the remainder of her term until June 30, 2017.  Request the Board name a replacement to serve Dr. Kays' term which expires June 30, 2017.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to bea a true copy ofthea action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    CENTRALINA WORKFORCE DEVELOPMENT BOARD  Stanly County has three (3) members on this twenty (20) member council nominated by the County Commissioners based on recommendations from appropriate agencies, and appointed The membership categories are required by Federal Legislation. While other persons may be appointed to replace current members when their terms expire, they must be from the same category. The council meets about every two months and makes decisions about the allocation off funds, choice of subcontractors, etc. The regular meeting schedule is the second Tuesday of each month, although there will be several months when a meeting is not necessary.  by the Centralina Job Training Consortium to serve two-year terms.  MEMBER Paul Stratos 1000 N. First St., Suite 11 Albemarle, NC2 28001 Dr. Brenda Kays College Drive Albemarle, NC 28001 Edwin T. Shimpock P.O. Box 280 329 South Main Street Oakboro, NC 28129  AREA REPRESENTED Economic Development  INITIAL APPT 7/1/2015 (2"dt term) 7/1/2015 (2"'term) 7/9/12 (2"term -reappted 6/9/14)  TERM EXPIRES 6/30/17  Social Services  6/30/17  Private Sector  6/30/16    1/8/2016  Stanly County, NCN Mail- Replacement for Dr. Brendal Kays ont the Centralina' Workforce Development Board  STANLY) COUNTY Whten Aa. Lanh. Sacesn.  Tyler Brummitt tbrummitt@stanlycountync.gov>  Replacement for Dr. Brenda Kays on the Centralina Workforce Development  Board 1message  David Hollars dholar@cenralinaoy To: Tyler Brummitt tbrummitt@stanlycountync.gov>  Fri, Jan 8, 2016 at 10:08 AM  Dear Tyler,  Ihope that you are doing well today.  Dr. Brenda Kays, formerly with Stanly Community College, has resigned from the Centralina Workforce Development Board (WDB) since she has obtained employment in Texas.  We have received an application from Dr. Terry Griffin, Superintendent of Stanly County Schools. The State requires a representative of Education on the Board and Dr. Griffin  would fill that need.  Her application to serve on the Board is attached.  Please let me know what else needs to be done to get this before the Stanly County  Commissioners for their approval. As always, Ireally appreciate your help.  Take care, David  David L. Hollars Executive Director  Centralina Workforce Development Board  tps/mail.gpoge.commal/i-2sk-lascdaniew-piserch-intoxdh-is2icrc0aebad2sm-siml-1521c7claBb02  1/2    1/8/2016  Stanly County, NCI Mail FW: Centralinal Workforcel Development Board! Meeting  STANLY) COUNTY haten dn Lank. Saccest 1message  Tyler Brummitt tbrummitt@stanlycountync.gov,  FW: Centralina Workforce Development Board Meeting  David Hollars dholar@centainaor To: Tyler Brummitt tamaésuryAryacPe  Fri, Jan 8, 2016 at 10:11 AM  Tyler,  Here is the e-mail from Dr. Kays tendering her resignation from the Board.  Justi in case your needed it.  David  From: Brenda Kays maito:Dkays2651@stanly.edu, Sent: Wednesday, December 02, 20159:23PM To: David Hollars dholars@centainaorp  Subject: FW: Centralina Workforce Development Board Meeting  David,  Hope that this email finds you well. Ineeded to let you know that will need to: step down from my position on the Centralina Workforce Development Board due to the fact that have resigned my position at Stanly Community College to accepta presidency at Kilgore College in East Texas. Thank you for the opportunity to serve and best wishes to you and the Board for  much continued success. It has been an honor and aj privilege to work with you.  Regards, Brenda  From: Sherika Rich malbosen@cmtrainaon, Sent: Wednesday, December2,20151115AM To: Brenda Kays bkay281@stanyedip Subject: Centralina Workforce Development Board Meeting  ps./mail.google.comimalAi-2-lisctanview-plsearch-inboxatn-l 1521cas2814B5ssml-1621ea90285485  1/3    CRRS  MOIRKEORCE  Bevglopnenr Board  The Competitive Force in our Global Economy Membership Application  First Name: Last Name: Title:  Terry Griffin  Superintendent  E-Mail: Company Name: Address:  Tery.rtim@sanycounysenoos.org  Stanly County Schools  1000-4 North First Street Albemarle  City:  State: NC  ZIP: 28001  Business Phone:  704-961-3000  FAX:  Home Address: 12942 Big Lick Road Home Phone: 704-485-2079 Home E-Mail:  Oakboro. NC  Cell Phone: 980-521-0451  Terpgritioss@gmailcon  Centralina WDBI Membership. Application (2015)  Centralina Workforce Development Board 5251 North Tryon St. 12"h Floor Charlotte, NC28202  Phone: (704)348-2717 FAX:(704)347-4710 E-Mail: dholar@centralimaor Website: wwwcenralnaorks.com    Please list current job responsibilities, also list any affiliations and offices held with  other associations and organizations:  Iam the Superintendent of Stanly County Schools, responsible for the overall operation of school system. Icurrently serve  on the following advisory boards and/or am a member of the listed professional organizations:  Partnership for Children Advisory Board; Stanly County Chamber of Commerce- member; Stanly County SCUSA Advisory Board; NC Association of School Adminstraton-member; NC Association of Curriculum Development-member.  What do you think are the critical workforce issues for our region?  Itisi important tol have a workforce that is:  Adequately trained in communication skills (soft skills); Understands the importance of teamwork;  Capable of applying current technologies to support job performance and productivity, and Capable ofa appropriately applying analytical skills grounded in the fields ofr math and/or science.  What would you bring to the Centralina Workforce Development Board? (talent, experience, resources, knowledge, networks, passion?)  Establishing an educational program to adequately prepare the youth of Stanly County fort the next phasei int their life is the most important component of my job. Ifirmly believe that quality educational programs are the key to promoting My knowledge base ofthe NC Standard Course of Study and Career and' Technical Education programs will be a valuable What value do you hope to get out of your participation on the Centralina WDB? Networking with local industry will provide valuable feedback to thes school system regarding the characteristics employers inc our region are seeking and help me gain al better understanding of the technological changes taking place in local industries throughout our region. It will also provide local industries an opportunity to learn more: about Stanly County  workforce development in our community.  resource to the Centralina Workforce Development Board.  Schools.  formally request that consideration be given my nomination for appointment to the  Centralina Workforce Development Board.  Dr. Tiny Griffir  1-6-2016 Signature  Date  Centralina WDBI Membership. Application (2015)  2  Centralina Workforce Development Board 525 North Tryon St. 12"h Floor Charlotte, NC: 28202  Phone: (704)348-2717 FAX:(704)347-710 E-Mail: dholarOrentralinaorg Website: wwsentalmasoriks.com    Revised 10/19/2007  Stanly County Board of Commissioners  Meeting Date  January 19, 2016 Andy Lucas, County Manager ITEM TO BE CONSIDERED  3  STANU)COUNTY  Consent Agenda Regular Agenda  WaerAhlaSaa. Presenter:  2015-2016 NC DPI (Dept. of Public Instruction) School Facility Needs Survey  Every five (5): years NC DPI compiles a statewide capital needs assessment from each local school system. NCI DPI provides a standardized template for assessing needs and standardized cost estimates. The summarized cost for each oft the capital renovations and additions identified by the Stanly County The County is responsible for acknowledging receipt ofthe Survey. Receipt and review of the survey document does not constitute endorsement or a commitment to fund the items identified in the Facility  As such, the total cost does not reflect actual construction estimates.  School Systems is attached for review.  Needs Survey.  Review and acknowledge receipt of the Stanly County Schools 2015-2016 NC DPI Facility Needs  Survey.  Signature: Date: 1/13/16  Andy Lucas  Dept Central Administration Attachments:  X Yes Certification of Action Certified to be at true copy of the action taken byt the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    2015-16 DPI Facility Needs Survey Stanly County Schools Long Range Plan  Administrative Unit: Stanly County Schools (Units 840)  I.Certification of Board of Education  The Stanly County Schools Board of Education hereby submits its Facility Needs Survey dated 12/112015.HstingalHampovemenisansaélonaHbellesnedediP.etoRmmedateprepetes enrelimentsthrewghth2020AIseheeyeranéimpowemenstoessingselesetesteprowidesale, Wede-herebyeeriyhattne-needs-dentee-ReremeremareatruerepresetaHOPerFOHFSHAtIOR: Alernatives-were-cereconsieeredaneNSpamprowdestnepestbalneesetwveencestane-9eneHEtB-eHF students. We understand that costs have been standardized to statewide averages to provide uniform comparisons. While this report provides a representation of SCS current situation, other alternatives to provide the best balance between cost and benefit to our students through the 2020-21 school year are currentlyu underway. Therefore, this signature does not necessarily constitute endorsement.  cemfertableenvironMPOAPERIS#aHSWPPpoftneedurationa-pregras.  Chairman Secretary, Ex-officio  1-5-16 Date FS-lb Date  2. Certification of Board of County Commissioners  The Stanly County Board of Commissioners have received and reviewed a copy of this survey prior to submission to the State Board of Education. This does not necessarily constitute endorsement ofc or  commitment to fund the Facility Needs Survey.  Chairman Secretary, Ex-officio  Date Date  Stanly County Schools Facility Needs  printed:1/04/2016    0 o oo o 1o o 0 ojo 0  o o  o o o o o  o oo  ojo 0  o 0 ;o o o 0  2 o 3 C  8 5) o s  o 2 o 0 2 8 3  o  0  o 0  0  o    6 5    o   o  o o %  0  o o 00 o o ojolojolojo  2 o 2 0 Co 0 s  o  o %  8  2 o  0o 0 0  o o o e  0o o  0 o o o 0  o o  o    Cost Summary Oto5Years  2015-16 DPI Facility Needs Survey Stanly County Schools  Cost Summary (Oto 5 years)  Unit: 840 302 Aibemarle High 303 Albemarle Middle 304 Aquadale Elementary 308 Badin Elementary 312 Endy Elementary 316 East Albemarle Elementar 2 320 Locust Elementary 324 Millingport Elementary 328 North Stanly Middle 332 North Stanly High 336 Norwood Elementary 340 Oakboro Elementary 344 Richfield Elementary 350 West Stanly Middle Scho 2 356 South Stanly High 358 South Stanly Middle 360 Stanfield Elementary 368 West Stanly High 370 Stanly Academy Learning 1  Priority New School Additions Renovations Furn/Eqpt Land  Total 0 $1,666,447 0 $145,350 0 $344,188 0 $1,025,430 0 $1,371,836 0 $766,365 0 $242,826 0 $2,155,497 0 $142,500 0 $4,664,874 0 $1,271,851 0 $2,851,851 0 $633,584 0 $1,770,252 0 $1,761,519 0 $247,950 0 $1,535,706 0 $3,875,210 01 $905,135 0 $27,378,371  2 2 2 1 2 2 2 2 2 1 2 2 2 2 2 1 Totals:  0 0 0 0 0 0 0 0 1,004,920 1,066,235 0 0 2,440,054 2,020,030 0 0 1,778,980 0 0 1,385,160 0 0 0 0  0 1,666,447 0 145,350 0 344,188 0 1,025,430 733,320 576,970 0 766,365 0 242,826 0 142,500 0 1,271,851 923,564 0 633,584 268,838 0 1,761,519 0 247,950 461,720 1,035,234 0 1,629,600 2,108,840 0 905,135 0 9,433,754 17,152,856  0 0 0 0 61,546 0 0 84,342 0 204,790 0 149,307 0 116,254. 0 0 38,752 136,770 0 791,761  Stanly County Schools Facility Needs  printed: 12/10/2015  Page 1of 1    Cost Summary 6t010Years  2015-16 DPI Facility Needs Survey Stanly County Schools  Cost Summary (6 - 10 years)  Unit: 840 302 Albemarle High 303 Albemarle Middle 304 Aquadale Elementary 308 Badin Elementary 312 Endy Elementary 316 East Albemarle Elementar 3 320 Locust Elementary 324 Milingport Elementary 328 North Stanly Middle 332 North Stanly High 336 Norwood Elementary 340 Oakboro Elementary 344 Richfield Elementary 350 West Stanly Middle Scho 4 356 South Stanly High 358 South Stanly Middle 360 Stanfield Elementary 368 West Stanly High  Priority New School Additions Renovations Furn/Eqpt  Land Total 0 0 $582,126 0 0 $622,196 0 0 $251,940 45,590 0 $1,202,616 0 0 $79,800 0 0 $78,480 0 0 $342,000 0 0 $342,000 0 0 $313,500 0 0 $470,080 0 0 $427,994 0 0 $488,622 0 0 $241,612 0 0 $474,608 0 0 $276,352 0 0 $590,763 0 0 $372,643 0 0 $855,581 45,590 0 $8,012,913  3 4 3 3 4 4 3 4 3 3 4 4 4 4 3 3 Totals:  0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0  0 0 0 543,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 543,200 7,424,123  582,126 622,196 251,940 613,826 79,800 78,480 342,000 342,000 313,500 470,080 427,994 488,622 241,612 474,608 276,352 590,763 372,643 855,581  Stanly County Schools Facility Needs  printed: 12/10/2015  Page 1of 1    Revised 10/19/2007  Stanly County Board of Commissioners  STANLY)COUNTY Meeting Date  January 19, 2016 AndyLucas ITEMI TO BE CONSIDERED  M6trAal LulSeer.  Consent Agenda Regular Agenda  Presenter:  FY2016-2017 Budget Calendar  The FY 2016-2017 budget process will begin this month as staffinitiates the process ofc compiling and evaluating revenue and expenditure projections to share with the Board at its annual retreat in February. The attached budget calendar for FY 2016-2017 will formalize many of the target dates and provide  guidance to staff.  Review, consider and approve the attached budget calendar for FY 2016-2017.  Dept: Central Administration Attachments: X yes  Date: 1/13/16  no  Review Process  Certification of Action Certified to be a true copy of the action taken by the County Board of Commissioners on  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    Stanly County Budget Calendar  STANL)COUNTY FY2016-2017 Budget Manual  MerfnleSca.  The County will utilize the following schedule inj preparing the budget for fiscal year 2016-2017. Dates  are subject to change: Dates December 2015- January 2016 January 2016 February 12, 2016 March 17,2016  Activity Budget Process Development &I Projections Board Strategic Budget Kick-Off (Departments) Joint Meetings w/School Board and Community College Board ofTrustees Dept. Requests Due  Description  County Manager and Finance begin development and revision of forms and process for FY2016- preparing the system for budget data entry Board develops goals and sets priorities for Fiscal Departments begin developing operating and capital improvement budget requests and key information into the budget system The School Board and Board ofTrustees share prior year results, key operational priorities, planned initiatives as well as capital renovation Department operating and capital improvement budget requests are due to the County Manager's Place and Time: Stanly Commons, Board Meeting  2017  Pre-Budget Assessment Finance, HR and County Manager begin  Planning Conference Year 2016-2017  March/April 2016 TBD  and replacement needs.  April 15, 2016  Office  May 16, 2016  Manager's Presentation Public Hearing  Recommended Budget Room at 7:00 PM  June 6, 2016 June 9,2016* June 13,2016* June 16, 2016* June 23,2016  Public hearing for FY 16-17 operating budget  Budget Workshop(s) Workshops to discuss FY 16-17 budget  * dates subject to change if conflicts arise Budget Adoption  Board approves FY 2016-2017 Budget Ordinance    Stanly County Board of Commissioners  STANLY) DCOUNTY Meeting Date: January 19,2016  5  Presenter: Chairman Efird  Water An Ladls Saccat.  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD J Document Camera** Laptop*** *PCis equipped with Windows! XP: and Microsoft Office. XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou! have need tou use the Document Camera and: zoomi into ap particular area, ifp possible please attach a copy of the document with the area indicated  Please Provide al Brief Description of your Presentations format:_ that you need toz zoom into. AI laser lighti isa available to pinpoint your area of projection. *** You canl bringi inal laptop that wills allow video out to be connected: at the lectern - set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  CONSENT AGENDA  A. Minutes - Regular meeting of. January 4, 2016  B.F Finance - Request approval of the attached vehicle tax refunds for December 2015  Request approval of the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be at true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JANUARY 4, 2016  5A  COMMISSIONERS PRESENT:  T. Scott Efird, Chairman Bill Lawhon, Vice Chairman Peter Asciutto (Left at 7:25p p.m.) Joseph Burleson Tony Dennis Janet K. Lowder Gene Mcintyre None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTOORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, January 4, 2016 at 7:00 p.m. in the Commissioners Meeting Room, Stanly Commons. Chairman Efird called the meeting to order and Vice Chairman Lawhon provided the invocation and  leading the pledge of allegiance.  APROVA/ADNUSTMENISTO THE AGENDA  With no adjustments to the agenda, Commissioner Dennis moved to approve it as presented and was seconded by Commissioner Burleson. The motion passed by unanimous vote. EMHI-PAESENTAION REGARDING STANLY COUNTY'S175", ANNIVERSARY CELEBRATION Mrs. Pramlett provided an overview of the programs and events scheduled during the coming year as part of Stanly County's 175th anniversary celebration. During the presentation, Mrs. Bramlett also recognized the committee members in attendance for their part in helping to  Presenter: Pat Bramlett, Celebration Committee  plan these events as well.  The presentation was fori information only and required no action.  Page 1of5    TEM#2-KCENT SALES TAX REFERENDUM UPDATE  Presenter: Commissioner Asciutto  Commissioner Asciutto thanked Chairman Efird for his help in promoting the sales tax referendum by attending meetings in Red Cross, Stanfield, Locust and Richfield. He also noted that while attending the Norwood Town Council meeting, he was disappointed when Commissioner Burleson was there and spoke against it. To get the word out, Commissioner Asciutto also mentioned plans to attend the City of Albemarle's meeting later that night, meetings in Misenheimer and Badin as well as the school board and fire chiefs meetings. He  encouraged other Board members to do the same.  Inr response, Commissioner Burleson stated that he had attended the Norwood City Council meeting at their request to explain why he had voted against the referendum. For clarification, he stated that he cannot support the referendum since the funds are designated for public education with no specific purpose included and also because the School Board has not agreed to halt the closing of community schools if the referendum passes. Commissioner Burleson stated that with construction dollars and the county tax base continuing to increase, additional  funds will be available without having to increase any tax rate.  As a point of order, Commissioner Dennis noted that the Board voted 5 -2in support of the % cent sales tax referendum and that if a commissioner is unable to support it, then he or she should address it as an individual and not as a representative oft the Board of Commissioners.  TEM#3-STANLY COUNTY UTILITIES Presenter: Donna Davis, Utilities Director A. Alonzo Road Master Meter and Vault Project  Stanly County Utilities solicited bids for construction services to install a master meter and vault on Alonzo Road to separate the St. Martin Road waterline from the Town of Oakboro water system. Three (3) bids were received and staff recommended the contract be awarded to RDR, Inc. of Locust, North Carolina in the amount of $48,715. It was also requested that the associated project ordinance and budget amendments # 2016-22 and #2016-23 be approved as  well.  Vice Chairman Lawhon moved to approve the contract award to RDR, Inc. of Locust, NC, the project ordinance and associated budget amendments. His motion was seconded by  Commissioner Dennis and carried by unanimous vote. B. Cottonville Waterline Relocation Project  Page 2of5    Stanly County Utilities solicited bids for construction services to relocate the waterline along Cottonville Road to accommodate a NC Department of Transportation upgrade. With three (3) bids received, staff recommended the contract be awarded to SKS, Inc. of Seagrove, North Carolina in the amount of $50,475 pending an executed reimbursement agreement from the  NCI Department of Transportation.  By motion, Commissioner Mcintyre moved to award the contract as requested and was  seconded by Commissioner Lowder. The motion passed with a7-Ovote.  TEM#4-GREATER BADIN WATER & SEWER DISTRICT Presenter: Donna Davis, Utilities Director  Prior to the presentation, Commissioner Dennis moved to recess the meeting of the Stanly County Board of Commissioners and reconvene as the Greater Badin Water & Sewer District Board. The motion was seconded by Commissioner Burleson and carried unanimously. The Greater Badin Water & Sewer District solicited bids for construction services to install Part Boft the Badin District water system project. Of the seven (7) bids received, staff recommended the contract be awarded to Hawley Construction Company, Inc. of West Kenly, North Carolina  in the amount of $3,487,405.  Commissioner Dennis moved to award the contract to Hawley Construction Company, Inc. and was seconded by Commissioner Mcintyre. Prior to the vote, Vice Chairman Lawhon asked if Hawley Construction Company would be required to be bonded. Director Davis replied yes since all construction companies are required to be bonded for county projects. With a motion and second, Chairman Efird called for a vote. The motion carried by a7-Ovote. Vice Chairman Lawhon moved to recess the meeting of the Greater Badin Water & Sewer District Board and to reconvene the regular meeting of the Stanly County Board of Commissioners. The motion was seconded by Commissioner Mcintyre and passed  unanimously. meeting.  At 7:25 p.m., Commissioner Asciutto left the meeting to attend the City of Albemarle's council  TEMBS-APPOINIMENT TO THE EÇONOMIC DEVELOPMENT COMMISSION  Presenter: Commissioner Lowder  Page 3of5    For Board consideration, it was requested that the Board reappoint current member Wes Commissioner Lowder moved to approve the reappointment and was seconded by  Morgan (Northern District) for at two (2) year term until January4 4,2018.  Commissioner Mcintyre. Motion carried by a 6-Ovote. ITEM#6-1 BOARD'S ANNUALSTRATEGICF PLANNING Presenter: Andy Lucas, County Manager  The County Manager requested Board consideration and approval of a one-day planning retreat to discuss the current year, set priorities for the next year and beyond, and consider the assistance of a contracted facilitator for the day. Potential dates for the retreat are Friday, After several Board members stated their consensus to hire an outside facilitator, Commissioner Burleson disagreed stating he feels the Board can talk amongst themselves with the County Manager's help. He noted that during last year's retreat, he felt the facilitator was unfamiliar with Stanly County and that she also interrupted several discussions that needed to  February 12+h and Friday, February 19th.  take place in order to stay on schedule.  Commissioner Mcintyre disagreed stating the County Manager has facilitated retreats in the past which puts him in the difficult position of having to referee Board discussions. An outside facilitator is better able to control and lead the Board during those discussions and if needed, the Board can control the interruptions in order to continue with any discussion taking place. After a brief discussion, Commissioner Dennis moved to schedule the retreat for Friday, February 12, 2016 and to contract with a facilitator for the day. His motion was seconded by  Vice Chairman Lawhon. Motion passed by unanimous vote.  ITEM#7- CONSENT AGENDA Presenter: Chairman Efird  A. Minutes - Regular meeting of December 7, 2015  B. Social Services - Request approval of budgetamendment: # 2016-19 RPO-F Request approval of the enclosed update to the Local Coordinated Plan. D. Finance = Request acceptance of the Monthly Financial Report for Five Months Ended  November 30, 2015.  E.  Finance - Request approval oft the attached vehicle tax refunds. F. Sheriff's Office - Request approval of budget amendment # 2016-20.  Page 40 of5    G. Register of Deeds - Request approval of the resolution to establish a "Thank You for Your  Service " Day for our veterans  H. Health - Request approval of budget amendment # 2016-21  Commissioner Dennis moved to approve the consent agenda as presented. The motion was  seconded by' Vice Chairman Lawhon and carried by a6-Ovote.  PUBLIC COMMENT-None.  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  As positive economic news, Vice Chairman Lawhon reported that through November 30, 2015, the County has issued 136 building permits for at total value of $24 million which is double that  ofthe previous year.  Commissioner Burleson wished everyone a prosperous new year.  CLOSED SESSION  Commissioner Dennis moved to recess the meeting into closed session in order to discuss a personnel issue in accordance with G. S. 143-318.11(a)(6). His motion was seconded by  Commissioner Burleson and passed unanimously at 7:32 p.m.  ANNOUNCEMENT  Commissioner Burleson moved to approve the maximum merit pay of $1,750 for the County Manager. The motion was seconded by Commissioner Dennis and carried witha6-Ovote.  ADJOURN  With no further items presented for discussion, Commissioner Dennis moved to adjourn the meeting and was seconded by Commissioner Burleson. The motion carried with a 6-Ovote: at  7:46 p.m.  Terry Scott Efird, Chairman  Tyler Brummitt, Clerk  Page 5of5    Stanly County Board of Commissioners  STANV)COUNTY Meeting Date: January 19,2016  5B  Presenter: Consent  WerAh lerSacce,  Consent Agenda Regular Agenda  Presentation Equipment: J Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCi is equipped with' Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you! have need to use thel Document Camera and: zoomi into: a particular area, ifp possible please attach a copy of the document with the areai indicated  Please Provide a Brief] Description ofy your Presentations format: that your need toz zoom into. AI laser lighti is available top pinpointy your area of projection. *** You can! bringi ina a laptop that will allow video out tol be connected: at thel lectern- - set display to6 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED  Please see the attached December 2015 refund report from the North Carolina Vehicle Tax System for taxpayers due vehicle refunds over $100 which requires Board of Commissioners approval.  Consider and approve the attached vehicle tax refunds.  Signature: Toby R. Hinson Date: 1/05/16  Dept. Finance Attachments:  Yes Certification: of Action Certified tol be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment: Necessary  Tyler Brummitt, Clerk to the Board  Date    8  a P AAA A4  SE 5886E8 SbE 5a SE 588