STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA NOVEMBER 20, 2017 7:00 P.M. CALLTO ORDER & WELCOME - CHAIRMAN LAWHON INVOCATION & PLEDGE OF ALLEGIANCE- - CHAIRMAN LAWHON APPROVAL/ADIUSTMENTSTO1 THE AGENDA SCHEDULED AGENDA ITEMS 1. COMMUNITY PARTNERSHIP PROJECT ESSAY PRESENTATIONS BY EAST ALBEMARLE ELEMENTARY STUDENTS School Staff: Whitney Pratt, School Counselor Presenters: Kennedi Pemberton, Kindergarten Logan Vang, First Grade Destyni Davis, Second Grade Willow Hutton, Third Grade Karrington Baldwin, Fourth Grade Amari Baldwin, Fifth Grade 2. CARDINAL INNOVATIONS HEALTHCARE PERFORMANCE AGREEMENT Presenter: Andy Lucas, County Manager 3. TOWN OF NORWOOD ABC BOARD APPOINTMENT Presenter: Andy Lucas, County Manager 4. CONSENT AGENDA A. Minutes - Regular meeting of November 6, 2017. B. Finance - Request approval of budget amendment # 2018-138 & . Utilities - Request approval of the revised Utilities tap fee structure. associated project ordinance. D. Sheriff's Office - Approval of medical retirement for K9 Doom. PUBLIC COMMENT BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS CLOSED SESSION: To discuss economic development in accordance with G.S. 143-318.11(a)(4). ADJOURN The next regular meeting will be held on Monday, December 4tat 7:00 p.m. Stanly County Board of Commissioners STANI)COUNTY Meeting Date: November 20, 2017 Presenters: Water AnladSacar. Consent Agenda Regular Agenda Presentation Equipment: Lectern PC* JL Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis ise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera and zoom into: a particular area, ifp possible please attacha ac copy of the document with the areai indicated Please Provide: al Brief Description of your Presentations format: that you need toz zoomi into. A laser light is available to pinpoint your area of projection. *** You can bringi ina a laptop that will allow video out tot be connected at the lectern- set display to60Mhz. for County Employees. ITEM TO BE CONSIDERED COMMUNITY PARTNERSHIP PROJECT ESSAY PRESENTATIONS EAST ALBEMARLE ELEMENTARY 5" GRADE STUDENTS No Board action required. Signature: Date: Dept. Attachments: Yes Certification of Action Certified to beat true copy oft the action taken the Stanly County Board of Commissioners on No Review Process Approved Yes No Initials Finance Director County Attorney County Manager Other: by Budget Amendment Necessary Tyler Brummitt, Clerk tot the Board Date Revised 10/19/2007 Stanly County Board of Commissioners STANL)COUNTY Meeting Date Watr An4 Lurls Sarcast, Presenter: November 20, 2017 Andy Lucas, County Manager ITEM' TOI BE CONSIDERED 2 Consent Agenda Regular Agenda Cardinal Innovations Healthcare - Performance Agreement Cardinal Innovations Healthcare, the County's mental health services provider, is seeking to enteri intoa formalized performance agreement with the County to establish clear responsibilities and increased financial accountability. Review and consider approving the proposed performance agreement with Cardinal Innovations Healthcare. Signature: Date: Andy Lucas 11/13/2017 Dept Attachments: X Yes Certification of Action Certified to bea a true copy ofthea action taken by the County Board of Commissioners on No Review Process Approved Yes No Initials Finance Director County Attorney County Manager Other: Stanly Budget. Amendment Necessary Tyler Brummitt, Clerk tot the Board Date PERFORMANCE AGREEMENT BETWEEN STANLY COUNTY AND CARDINAL INNOVATIONSHEALTHCARE FOR THE PROVISION OF MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES, AND SUBSTANCE USE SERVICES IN STANLYCOUNTY This Performance Agreement ("Agreement') between Stanly County ("County") and Cardinal Innovations Healthcare ("Cardinal Innovations") defines the operational relationship, expectations, and responsibilities of the Parties. Cardinal Innovations is the Local Management Entity - Managed Care Organization ("LME/MCO) that is designated for the management of publicly funded mental health, nelectu/deveopmena disabilities and substance use services for the residents of the County subject to all requirements of LME/MCOS under Chapter 122C of the North Carolina General Statutes and the requirements oft the 1915(b)/(c) Medicaid Waivers for recipients whose Medicaid county of residence is Stanly County. Nature and Terms of Agreement This Agreement shall be effective January 1, 2018 and shall remain in effect until such time that a new agreement is executed or terminated ina accordance with the provisions of this Agreement. Responsibilities of the Parties Consistent with its long-standing practice, Cardinal Innovations agrees that all Maintenance of Effort ("MOE") mental health, ntelectu/deveopmena disabilities, and substance use services funds received from the County will be used Based on the aforementioned provision, the County expects its MOE funding to be used for the delivery of mental health, ntelectua/cevelopmental disabilities, and substance use services in the County. The Parties enter into this within the County. Agreement to memorialize the process for the use and expenditure of the County's MOE funds. During the third quarter of each State Fiscal Year lanuary-March), Cardinal Innovations and County management will meet for the purpose of review and discussion regarding allocation and expenditure of MOE funds. With input from various community stakeholders to include the local community board, the annual Needs Assessment/Gaps Analysis completed by Cardinal Innovations and other relevant information, the County will develop its annual County Funding Plan that specifies priority services and/or initiatives to be funded with Any MOE funds unused or unearned in the annual County Funding Plan shall be set aside, at the direction of the County's Chief Financial Officer, in a separate reserve for the support of future local mental health, nteleqtua/deveopmena disabilities, and substance use service needs or returned to the County for the County MOE funds. reallocation if requested by the County. The County agrees to: 1. Assure the appointment of County residents to serve on the local Stanly Community Board in accordance with 2. Negotiate an annual Performance Agreement with Cardinal Innovations to establish clear expectations for the itsa applicable bylaws. quality and quantity of services with respect to the MOE funds. Page 1of3 3. Allocate available funds to Cardinal Innovations to support mental health, ntelectua/developmenta disabilities and substance use services for County residents in accordance with service priorities established by the Division of MH/DD/SA Services of the North Carolina Department of Health and Human Services, the Cardinal Innovations Board of Directors, and the Stanly County Board of Commissioners. 4. Lead discussions and planning resulting in development of an annual County Funding Plan that specifies priority services and/or initiatives to be funded with MOE funds. Input from various Stakeholder Groups, the Cardinal Innovations' annual Needs Assessment/Gaps Analysis and other relevant information is reviewed and considered in Plan development. 5. The County Funding Plan shall be finalized and submitted to Cardinal Innovations Healthcare by the fifteenth day of June annually to ensure timely processing of MOE allocations into Cardinal Innovation's overarching annual budget process. 6.C County agrees to submit funds to Cardinal on a regular basis -6 either monthly or quarterly. 7. Receive and review reports on the performance of Cardinal Innovations as the manager of publicly funded services. 8. Encourage, support and provide educational opportunities to individuals residing in Stanly County though established training curriculums offered by Cardinal Innovations Healthcare (e.g., Crisis Intervention Team, 9. Request Cardinal Innovations support as needed from Stanly County's local Senior Community Executive to Mental Health First Aid, Suicide Prevention- QPR, etc.) discuss and/or address high profile or emerging community issues. Cardinal Innovations agrees to: 1. Carry out the functions, responsibilities and duties ofa multi-county LME/MCO as required by N.C. Gen. Stat. 55 122C-115.4 and 117 for the benefit of the residents of the County and by the 1915(b)/(c) Medicaid Waivers for 2. Collaborate with the County to develop an annual Performance Agreement that specifies expectations and 3. Conduct annual Needs Assessment/Gaps Analysis; seek stakeholder input and support community planning to 4. Communicate to the County information and recommendations of the local Community Board related to service 5. Participate with the County on development of the annual County Funding Plan that specifies providers, recipients whose Medicaid county of residence is the County. responsibilities of the Parties. identify and address needs. gaps, needs, and priorities. services, and/ori initiatives to bet funded with the County MOE funds. Page 2of3 6. Deliver presentations to the County Board of Commissioners (at times and frequencies mutually agreed upon) that address status of providers and services, MOE funding utilization, and local behavioral health initiatives. 7. Develop and submit an annual County MOE budget to support activities as the LME/MCO and make requests for funding to the County following prescribed guidelines. 8. Provide its annual Audited Financial Statement to the County. Specific Performance Expectations Not Applicable Amendments This Agreement may be amended upon the mutual consent in writing oft the Parties. Termination This Agreement may be terminated, in whole or in part, by mutual consent oft the Parties. Adopted this dayof 2017. IN WITNESS WHEREOF, the Parties hereby execute and deliver this Agreement as of the Effective Date set forth above. Stanly County By:. Name: Title: Date: Cardinal Innovations Healthcare By: Name: Title: Date: Page 3of3 Stanly County Board of Commissioners STANL)COUNTY Meeting Date: November 20, 2017 Presenter: Andy Lucas 3 MerAnludSea. Consent Agenda' Regular Agenda Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD D Document Camera** Laptop*** *PCise equipped with' Windows XP: and! Microsoft Office) XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou! have need to use thel Document Camera and zoomi into: a particular area, ifp possible please attachac copy oft the document with the: areai indicated Please Provide al Brief Description ofy your Presentations format: that you need toz zoom into. Al laser light is available top pinpoint your area of projection. *** You can bring ina a laptopt that will allow video out tol be connected at thel lectern set display to6 60Mhz. for County Employees. ITEM TO BE CONSIDERED Town ofNorwood ABC Board Appointment During the November 6, 2017 meeting, it was noted that Mr. Chalmers Glenn has requested not to be reappointed as county representative on the Town of Norwood's ABC Board when his term expires November 30, 2017. Enclosed is a volunteer application that was recently received for your consideration. Appoint a county representative to serve on the ABC Board for a three (3)year term beginning December 1,2017- - November 30, 2020. Signature: Date: Dept. Attachments: Yes Certification of Action Certified to be at true copy oft the action taken by the Stanly County Board of Commissioners on No Review Process Approved- Yes No Initials Finance Director County Attorney County Manager Other: Budget Amendment Necessary Tyler Brummitt, Clerk to the Board Date Stanly County Board of Commissioners STANL)COUNTY Meeting Date: November 20, 2017 Presenter: Chairman Lawhon MerAalanSea. Consent Agenda Regular Agenda Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCis equipped with' Windows XP and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou! have need tou use thel Document Camera and: zoom into a particular area, if possible please attachac copy oft the document with the areai indicated Please Provide a Brief Description ofy your Presentations format: thaty you need toz zoom into. AI laser lighti is available to pinpoint your area of projection. *** You can bring ins a laptop that will allow video out to! be connected: at thel lectern set display to6 60Mhz. for County Employees. ITEM TO BE CONSIDERED CONSENT AGENDA A. Minutes - Regular meeting of November 6, 2017. B. Finance - Request approval of budget amendment # 2018-13 & associated project ordinance. - Utilities- Request approval of the revised Utilities tap fee structure. Request approval of the above items as presented. Signature: Date: Dept. Attachments: Yes Certification of Action Certified to bea a true copy of the action taken by the Stanly County Board of Commissioners on No Review Process Approved Yes No Initials Finance Director County Attorney County Manager Other: Budget Amendment Necessary Tyler Brummitt, Clerk to thel Board Date 4A STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES NOVEMBER 6, 2017 COMMISSIONERS PRESENT: Bill Lawhon, Chairman Joseph Burleson, Vice Chairman Scott Efird Janet K. Lowder Gene Mcintyre Ashley Morgan Matthew Swain None COMMISSIONERS ABSENT: STAFF PRESENT: Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk CALL TOORDER The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, November 6, 2017 in the Commissioners Meeting Room, Stanly Commons. Chairman Lawhon called the meeting to order at 7:04 p.m. with Commissioner Mcintyre giving the invocation and leading the pledge of allegiance. APPAOVAL/ADUSIMENIS TO THE AGENDA With no amendments to the agenda, Commissioner Efird moved to approve it as presented. Commissioner Mcintyre seconded the motion which passed by unanimous vote. ITEM # 1- RIDGECREST VOLUNTEER FIRE DEPARTMENT TAX EXEMPT FINANCING & PUBLIC HEARING Presenter: Andy Lucas, County Manager The County Manager stated that Ridgecrest VFD is seeking approval to finance up to $265,000 for the purchase of a new tanker truck. Per IRS code, 1986, Section 147(f), the Board is required to hold a public hearing to receive public comment and approve the financing since the debt will be incurred on a tax-exempt basis. With no questions, Chairman Lawhon declared the public hearing open. With no one coming forward to speak for or against, the hearing was closed. Page1of9 By motion Commissioner Swain moved to approve the tax-exempt financing not to exceed $265,000 from Uwharrie Bank for the purchase of a new tanker truck as requested. The motion was seconded by Commissioner Lowder and carried by a7-Ovote. TEM#2-PLANNING: & ZONING Presenter: Bob Remsburg, Planner 1 A. ZA17-06-R Rezoning request for Rodney Keck Mr. Keck submitted a request to rezone three (3) lots containing 4.26 acres located at 36802 Auto Drive, New London, NC (Tax Records # 138267, 36833 and 10611) from GB (General Business) to M-2 (Heavy Industrial). The property currently houses H & K Auto Repair with the shop being located more than 500 feet from US Hwy 52. Mr. Keck plans to sell the front portion of the property to East Albemarle Towing which will enable them to have a storage yard for damaged ori inoperable vehicles that have been towed to that location. An M-2 designation will allow for more than five (5) vehicles in outside storage as well. The Planning Board has reviewed the case and voted unanimously to recommend approval. With no comments or questions from the Board, Chairman Lawhon declared the public hearing open. With no one coming forward to speak, the hearing was closed. Vice Chairman Burleson moved to approve ZA 17-06 as requested adding that the proposed location is in a growth area per the 2010 Stanly County Land Use Plan which also promotes the economic development of Stanly County. His motion was seconded by Commissioner Morgan and passed bya7-Ovote. B.Z ZA17-07-R Rezoning request for ESA Albemarle NC, LLC ESA Albemarle, NC LLC requests to add the overlay zoning district Solar Electric Power Generating System (SEPGS) to 18.75 acres of a parcel owned by Charles Sandifer, LER located at the end of Broadway Road, Albemarle, NC (Tax Record # 5277). The property is currently zoned RA (Residential Agricultural). The SEPGS designation will be added to the underlying district requirements and all permitted activities and requirements of the SEPGS designation will apply. The Planning Board unanimously recommends approval of this request due to its location in a growth area and the economic benefit. It was requested the Board hold the required public hearing for the requested rezoning. After a brief period of questions from the Board, Chairman Lawhon declared the public hearing open. During this time, the following individuals came forward: Justin Vandenbroeck with ESA came forward to state his support of the request and answer questions from the Board. Page 2of9 Attorney Charles Brown spoke on behalf of the property owner Ms. Elaine Moore and affirmed her support of the rezoning request as well. With no one else coming forward, the public hearing was closed. By motion, Commissioner Efird moved to approve the rezoning request adding that the proposed location is in a growth area per the 2010 Stanly County Land Use Plan which also promotes the economic development of Stanly County. The motion was seconded by Vice Chairman Burleson and carried with a7-Ovote. .ZA17-08-R Rezoning request for Casey Ammons Mr. Ammons submitted a request to rezone an approximately one (1) acre lot located on the southeast corner of Webb Road and NC 200 South Highway, Stanfield, NC (Tax Record # 138524) from RA (Residential Agricultural) to M-1 (Light Industrial). This is an adjacent parcel to the 1.87 acre lot which was rezoned on September 5, 2017. Mr. Ammons plans to construct an office building on this lot and the one recently rezoned for a vehicle repair shop. The Planning Board voted unanimously to recommend approval of the request. Chairman Lawhon declared the public hearing open. Casey Ammons addressed the Board noting his support of the request and his availability to answer questions. With no one else coming forward, the hearing was closed. Vice Chairman Burleson moved to approve rezoning request ZA 17-08 stating the proposed location is in a growth area per the 2010 Stanly County Land Use Plan which also promotes the economic development of Stanly County. The motion was seconded by Commissioner Lowder and passed by unanimous vote. ITEM # 3- RESOLUTION TO PROCEED WITH A RATE REDUCTION MODIFICATION AGREEMENT FOR THE COUNTY'S EXISTING SCHOOL CONSTRUCTION LOANS Presenter: Toby Hinson, Finance Director Mr. Hinson stated that the County has two (2) existing loans with BB&T that total $7,526,316 at arate of 3.67%. With the help of First Tryon Investors, BB&T has agreed to decrease the rate to 2.69% which will result in a savings of approximately $367,000 over the remaining term of the loan after consideration of the costs of issuance. It was requested the Board approve the resolution to proceed with the rate modification to reduce the rate and combine both loans into one (1) new loan. Mr. Hinson then entertained questions from the Board. Page 3of9 After a period of discussion concerning First Tryon Investors and the $5,000 fee being charged by them to coordinate, financially analyze and negotiate the refinance on behalf of the County, Commissioner Lowder moved to approve the resolution as requested. The motion was then seconded by Commissioner Mcintyre. Prior to the vote, Vice Chairman Burleson stated his support of the refinance. He agreed that the fee amount seems reasonable, but questioned it to ensure that when the Board is spending the citizens' money he understands where it is going and that it is something that should be done. The motion passed by unanimous vote. See Exhibit A Resolution oft the Board of Commissioners of the County of Stanly, North Carolina Approving a Modification Agreement Amending an Installment Financing Agreement With the Associated Modification Agreement & Exhibit A ITEM#4-BOARD & COMMITTEE APPOINTMENTS A. Board of Equalization & Review Presenter: Clinton Swaringen, Tax Administrator The Board of Equalization & Review consists of five (5) members. Two oft the current members, Sammy Estridge, Jr. and Richard Cosgrove, Jr.'s terms will expire December 31, 2017. Additionally, there is one (1) vacancy on the Board due to Jerry Almond's resignation earlier this year. It was requested the Board appoint three (3) new members to the board with each to serve a four (4) year term until December 31, 2021 and also designate a chairman of the board per G.S. 105-322(a). Vice Chairman Burleson moved to appoint James F. Starnes effective January 1, 2018 as a member of the Board of Equalization & Review for a four (4) year term until December 31, 2021. The motion was seconded by Commissioner Mcintyre and passed by unanimous vote. Commissioner Lowder then moved to appoint Jerry Burleson as chairman effective January 1, 2018. Prior to the vote, Vice Chairman Burleson requested to be recused from the vote due to Jerry Burleson being his father. His request was granted by a 6-Ovote. Commissioner Swain then seconded Commissioner's Lowder's motion to appoint Jerry Burleson as chairman. The motion carried by unanimous vote. B. Library Board of Trustees Presenter: Melanie Holles, Library Director Page 4 of9 Due to Jessica Holt's resignation from the board, it was requested the Board name a Vice Chairman Burleson moved to appoint Glenda Gibson and was seconded by Commissioner replacement to complete her term which will expire. June 30, 2019. Lowder. The motion passed bya7-Ovote. C. Norwood ABC Board Presenter: Andy Lucas, County Manager As a reminder, the County Manager stated that current ABC Board member Chalmers Glenn has asked not to be reappointed when his term expires on November 30, 2017. It was requested the Board appoint a replacement to serve as a county representative for a three (3) year term to expire November 30, 2020. Due to having no volunteer applications on file, this item was tabled. D. Consolidated Health & Human Services Board Appointments Presenter: Andy Lucas, County Manager With the Board's decision to consolidate the Health and Social Services departments, it was requested that the current Board of Health and Social Services Board submit a list of nominations to be considered for appointment to the new consolidated board. The County Manager noted that per NCGS 153A-77, the Board can make initial appointments for less than the standard four (4) year term in order to have uniform staggered terms. Furthermore, the Board can also appoint one (1) member to concurrently fill more than one category of membership if an individual qualifies. Additionally, it was also requested that the Board approve a stipend of $30 for each member and $40 for the chairperson per meeting. After a brief period of questions, Commissioner Swain moved to approve the stipend of $30 per person per meeting. Commissioner McIntyre seconded the motion which passed by unanimous vote. Commissioner Swain then amended his motion to include the $40 stipend per meeting for the chairperson. Commissioner Mcintyre seconded the amended motion which then passed by unanimous vote. Commissioner Mcintyre moved to appoint the slate of nominees presented by the Board of Health and Social Services as the initial members of the consolidated Health & Human Services Board with their terms to be staggered as determined by the County Commissioners and to appoint himself as a General Public member and Commissioner Lowder as the Commissioner appointment. Commissioner Morgan seconded the motion. Page 50 of9 After a brief discussion concerning the number of total board members, Chairman Lawhon called for avote. The motion passed by a6-1vote. (Commissioner Swain voted against.) The Board then discussed how to stagger the terms of the board members and how to be fairi in doing SO. By motion, Commissioner Swain moved to appoint five (5) positions for a one (1) year term, five (5) positions for a two (2) year term, five (5) positions for a three (3) year term and five (5) positions for a four (4) year term and the two (2) commissioner appointments to be For clarification, Chairman Lawhon asked what the minimum number of board members required for the consolidated board is. The County Manager responded that fifteen (15) positions are mandated per statute. However, these positions can potentially be filled with multiple members serving in dual roles thus resulting in a board with fewer than fifteen (15) made annually. members. After continued discussion, Vice Chairman Burleson asked that the Board reconsider the previous vote regarding the slate of nominees presented. With no second, the motion failed. By motion, Commissioner Morgan moved to appoint Dr. Amy Poole Jordan (Veterinarian), Eric Cain (Pharmacist), Dr. Dianne Daniels (Registered Nurse), Dr. Tom Norwood (Dentist) and Dr. James Marshall (Optometrist) as the professional representatives for four (4) year terms. Commissioner Lowder seconded the motion which carried witha7-Ovote. Commissioner Swain moved to appoint the following four (4) individuals as consumer representatives for a one (1) year term: Ms. Nancy Smoak, Mr. Boyd Huneycutt, Jr., Ms. Paige Emerson and Mr. Calvin Lloyd. Commissioner Lowder seconded the motion which passed by unanimous vote. Commissioner Swain then moved to appoint Ms. Beth Thomas, Ms. Shirley Lowder, Mr. Larry Gibson, Ms. Caroline Sawyer, Ms. Georgette Edgerton and Dr. Joan Eudy as General Public members for a two (2) year term. Commissioner Efird seconded the motion which carried with a7-Ovote. At the County Attorney's recommendation, Commissioner Swain moved to approve the initial terms for the four (4) vacant professional positions of physician, engineer, psychologist and psychiatrist for a period of three (3) years when filled. Commissioner Mcintyre seconded the motion which passed by unanimous vote. Page 6of9 Commissioner Swain then moved to appoint the two (2) commissioner seats annually and was seconded by Commissioner Mcintyre. The motion carried by a7-Ovote. TEM#5-STANLY COUNTY UTILITIES Presenter: Donna Davis, Utilities Director A. Award of the Installation Contract for the SCADA Replacement System For Board consideration, Ms. Davis stated that after a review of the proposals received for the installation of a new SCADA replacement system, staff recommended the contract be awarded to Lord & Company, Inc. of Fort Mill, SC for an amount not to exceed $278,901.15. After a brief period of questions, Vice Chairman Burleson moved to award the contract as requested to Lord & Company, Inc. and was seconded by Commissioner Efird. The motion passed by unanimous vote. B. Acceptance of the NC DEQ Clean Water SRF Project Award for the West Stanly WWTP Stanly County Utilities has obtained funding for the West Stanly WWTP rehabilitation project through the NC DEQ Clean Water State Revolving Fund in the amount of $3,058,300 for a 20 year term at 0% interest. Funding is contingent upon submission of a completed funding packet which includes the Board's acceptance of the project award and approval of the Rehabilitation & Associated Documents authorizing resolution and revised capital projectordinance. With no questions from the Board, Vice Chairman Burleson moved to accept the project award, approve the authorizing resolution and revised capital project ordinance as requested. The motion was seconded by Commissioner Mcintyre and passed bya7-Ovote. See Exhibit B Resolution By Governing Body of Applicant &R Revised Project Ordinance Award of the Engineering Services Contract for the West Stanly WWTP Rehabilitation Stanly County Utilities solicited proposals for the engineering services needed for the rehabilitation of the West Stanly WWTP. Based on the five (5) proposals received, staff recommended the contract be awarded to W. K. Dickson of Charlotte, NC for an amount not to Project exceed $275,894. Page7of9 By motion, Vice Chairman Burleson moved to award the contract for an amount not to exceed $275,894 to the firm of W. K. Dickson. The motion was seconded by Commissioner Swain and carried unanimously. ITEM#6- MEETING ROOM DESIGN PROPOSAL Presenter: Andy Lucas, County Manager The Stanly County Convention & Visitors Bureau has proposed the installation of a wall mural behind the Commissioners dais at a total cost of $1,825. The CVB proposes splitting the cost with the County with each paying approximately: $915. After a brief period of discussion, Commissioner Swain moved to approve the installation of the wall mural and cost share of approximately $915. Commissioner Lowder seconded the motion which passed bya6-1vote. (Commissioner Efird voted against.) ITEM#7-C CONSENT AGENDA Presenter: Chairman Lawhon A. Minutes - Regular meeting of October 16, 2017. B. Health Dept. - Request approval of budget amendment # 2018-11. F Finance - Request approval oft the vehicle tax refunds for October 2017. D. Central Admin. - Request approval of the vehicle lease & fleet management contract. Commissioner Efird moved to approve the above items as presented and was seconded by Commissioner Mcintyre. The motion passed by unanimous vote. PUBLIC COMMENT - None. BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS Vice Chairman Burleson stated he had attended the Stanly Water & Sewer Authority earlier in the evening where the Utilities Director noted that the current financial status of the Authority continues to improve. If this continues, the Authority hopes to move forward with the next waterline project in 2018. He also asked everyone to remember those affected by the recent Chairman Lawhon stated that on October 17th he and representatives of the Centralina Council of Governments met with Congressman Richard Hudson where they discussed the importance of the regional transit plan, brownfield grant money and regional mobility plan. Also he, Commissioner Efird and the County Manager attended a Chamber of Commerce breakfast held the previous Thursday where Jeff Michael, Director of the UNC Charlotte Urban Institute was mass shooting at the Summerland Springs church in Texas. Page 8of9 the guest speaker and spoke concerning Stanly County's role in the Charlotte region economy. He also noted that the number of building permits issued continues to increase substantially over last year. CLOSED SESSION Vice Chairman Burleson moved to recess into closed session to discuss a real estate transaction ina accordance with G. S. 143-318.11(a)15) and economic development in accordance with G.S. 143-318.11(a)(4). The motion was seconded by Commissioner Mcintyre then carried by unanimous vote at 8:34 p.m. CLOSED SESSION Vice Chairman Burleson moved to return to closed session to consult with the county attorney in accordance with G. S. 143-318.11(a/3). Commissioner Swain seconded the motion which passed unanimously at 9:14 p.m. ADJOURN With no further discussion, Commissioner Efird moved to adjourn the meeting and was seconded by Vice Chairman Burleson. Motion carried with a7-Ov vote at 9:38 p.m. W. D. Lawhon, Jr., Chairman Tyler Brummitt, Clerk Page 9of9 Revised 07/07/2003 4B AMENDMENT NO: 2018-13 STANLY COUNTY-BUDGET AMENDMENT BE IT ORDAINED by the Stanly County Board of Commissioners that the following amendment be made To create Fund 241 2017 Single Family Rehabilitation Loan Pool, the expenditures are to be changed as follows: to the annual budget ordinance for thet fiscal year ending June 30, 2018: CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ FUND/DEPART ACCOUNT NUMBER 241.4930 ACCOUNT DESCRIPTION AS NUMBER 698.000 Rehabilitation $ 175,000 $ 175,000 TOTALS $ 175,000 $ 175,000 This budget amendment is justified as follows: This will resulti in a net increase To create Fund #241 2017 Single Family Rehabilitation Loan Pool. 175,000 in expenditures and other financial use to the County's annual budget. Top provide the additional revenue for the above, thet following revenues will bei increased. These revenues have already been received or are verified they willl be received in this fiscal year. CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ $ FUND/DEPART ACCOUNT NUMBER 241.3493 ACCOUNT DESCRIPTION AS NUMBER 330.27 Single Family Rehab $ 175,000 $ 175,000 $ 175,000 $ 175,000 TOTALS SECTION2. Copies of this amendment shall bet furnished tot the Clerk oft the Board of Commissioners, Budget Officer, and to the Finance Director. Adopted this_ day of 20 Verified by the Clerk of the Board_ Reviewed) by Department Head AK Date /-14-12 Date Date Posted by Journal No. Date Reviewed by County Manager 11/14/20179:30AM BA2018-13 STANLY COUNTY 2017SINGLE FAMILY REHABILITATION LOAN POOL GRANT PROJECT BUDGET ORDINANCE BE IT ORDAINED by the Board of Commissioners of Stanly County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following Section 1. The project authorized is the 2017 Essential Single Family Rehabilitation Loan Pool Project described in the work statement contained in the Funding Agreement ESFRLP17 between this unit and the North Carolina Housing Finance Agency. Section 2. The officers ofthis unit are hereby directed to proceed with the Grant Project within the terms of the Grant document(s), the rules and regulations oft the North Carolina Section 3. The following revenues are anticipated to be available to complete this Grant Project Budget Ordinance is hereby adopted: Housing Finance. Agency and the budget contained herein. project: TOTAL Single Family Rehabilitation Program SFR Grant: $175,000 $175,000 Section 4. The following amounts are appropriated for the project: Program Costs: $175,000 $175,000 TOTAL PROJECT BUDGET Section 5. The Finance Officer is hereby directed to maintain within the Grant Project fund sufficient detailed accounting records to provide the accounting to the grantor agency required by the Funding Agreement(s) and federal and state regulations. Section 6. Requests for funds should be made to the grantor agency in an orderly and Section 7. The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8. The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this Grant Project in every budget submission made to this Section 9. Copies of this Grant Project Ordinance shall be made available to the Finance timely manner as funds are obligated and expenses incurred. Board. Officer for direction in carrying out this project. ADOPTED this 20th day of November, 2017. W.D. Lawhon, Jr., Board Chairman ATTEST: Tyler L. Brummitt, Clerk NORTH, CAROLINA HOUSING FINANCE AGENCY February 15, 2017 Mr. Andy Lucas, County Manager 1000 N. First Street, Suite 10 Albemarle, NC 28001 Dear Mr. Lucas: Aself-supporting Stanly County publica agency Scott! Fammer ExecutiveDirector POBox2 28066 Raleigh, NC 27611-8066 Congratulations on your 20171 Essential Single-Family Rehabilitation Loan Pool (ESFRLP17) award. This letter outlines thei necessary, steps required sO that your Thei next step is to provide the North Carolina Housing Finance Agency (the Agency) with the documentation requested in the "Post Approval. Documentation" (PAD) packet. Agency by. April 30, 2017. You: may return the completed PAD via electronic: mail to the attention ofl Mark Lindquist at mwlinagust@ncht.com. Mark will review the PAD for completeness and forward it to your case manager forj programmatic review and organization: may begin its ESFRLP17: project. 3508E Bushs Street Please review the PAD, complete it, add all required documentation and return to the Raleigh. NC 27609-7509 Ta.919-877-5700 www.nchfàcom approval. FAX.9 919-877-5701 No: reservation requests will be accepted until your. PAD is the approved, Funding Agreement is returned completed and your personnel executing this award have attended the ESFRLP17 Implementation Workshops. These workshops are scheduled as follows; the Administrator's Workshop will be held on Wednesday, June 7th followed by the Rehabilitation Specialist's Workshop on Thursday, June gth. Location and registration information for the workshops will be sent by Stacy Lewis ats selewis@nchfa.com via Should you have any questions concerning the PAD, please contact your case manager, jcoleman@nchf.om. We look forward to working with you toward the successful email in early to mid-April. Donna Coleman at djcoleman@nehfa.com or myself via email at implementation and completion of your ESFRLP17 project. Sincerely, Clmmma Colomar Donna Coleman, AIA Enclosure ESFRLP Program Coordinator/Housing Rehab Officer cc: Yvonne. Janssen, Benchmark CMR Stanly County Board of Commissioners Presenter: Donna Davis, Utilities Director STANI)COUNTY Meeting Date: November 20, 2017 46 Water An Ledl Sacceer. Consent Agenda Regular Agenda Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with Windows XPa and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoom into a particular area, ifp possible please attach a copy oft the document with the areai indicated Please Provide: al Brief Description of your Presentations format: that you need toz zoom into. A laser lighti is available top pinpoint your area of projection. *** You can bringi ins al laptopt that will: allow video out tol be connected: at the lectern- set display to6 60Mhz. for County Employees. ITEM TO BE CONSIDERED Stanly County Utilities Stanly County Utilities in an effort to comply with recent legislative changes in NC House Bill 436/ Session Law 2017-138 that changes the authority of all local government water/wastewater utilities to charge system development fees (formerly known as impact fees, capacity fees, etc.), how they are to be assessed, and how they are to be implemented is recommending a restructuring of the "tap fee" and to update the fee. There will be no overall change in the cost of a tap. The structure eliminates our previous "privilege fee"of$350. 1) Approve changes to structure of the Utilities tap fee. Signature: Dept.: Utilities Attachments: Date: November 13,2017 Yes X Certification of Action Certified to beat true copy oft the action taken by the County Board of Commissioners on No Review Process Approved. Yes No Initials Finance Director County Attorney County Manager Other: Stanly Budget Amendment Necessary Tyler Brummitt, Clerk to the Board Date STANLY COUNTY UTILITIES OTHER FEES ADOPTED FEE: SCHEDULE FOR FISCAL YEAR 2018 2018 Adopted Tap Fees: 3/4" Tap 1"Tap 2" Tap Privilege Tap-Fee-Only $1,100.00 no change 1a+b+1c 1,325.00 in overall 2a+b+2c 5,100.00 fees 375.00 3a+b+3c *Any Tap larger than 2" will need to referred to the Public Works Director for cost. itema Includes increase inc cost ofr meter Extension Fees: 1st Extension 2nd Extension 3rd Extension Meter Fees: 3/4" 1" 2" noc charge $ 15.75 31.50 185.00 $ 200.00 la 285.00 $ 300.00 2a 630.00 $ 650.00 3a item b Covers the cost of travel and to inspect tap and install meter itemc Includes increase inc cost of materials and bores Meter/Tap Service Fees: Meter Installation Fee 3/4' "Tap Construction Fee 1"Tap Construction Fee 2" Tap Construction Fee Hydrant Meter Deposit Meter Tampering Meter Test new 100.00 b 540.00 $ 800.00 1c 665.00 $ 925.00 2c 4,095.00 $ 4,350.00 3c 75.00 52:50 15.00 Other Fees: Late Payment Fee After Hour Reconnection Fee Express Fee Security Deposit Service Fee $ 20.00 NA 25.00 45.00 15.00 Stanly County Board of Commissioners STANL)COUNTY Meeting Date: 11/20/2017 Presenter: MerAaladS. Consent Agenda Regular Agenda Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with' Windows XP and Microsoft Office XP (including Word, Excel, and PowerPoint), Internetcomnetivity and Network connectivity ** Ifyoul have need to use thel Document Camera and zoom into: a particular area, if possible please attach a copy oft the document with the: areai indicated Please Provide a Brief Description of your Presentations format: that you need toz zoomi into. AI laser light isa available top pinpoint your area ofp projection. *** You can bringi in al laptopt that will allow video out tol be connected att thel lectern- set display to6 60Mhz. for Countyl Employees. ITEM TO BE CONSIDERED Medical retirement of K9 Doom Please medically retire K9 Doom due to severe health issue and impending death due to renal failure per Dr. Yow -] Bear Creek Veterinary Clinic. Signature: Sheriff George T. Burris Date: 11/16/2017 Dept. Sheriff's Office Attachments: Yes X Certification of Action Certified to be at true copy oft the action taken byt the Stanly County Board of Commissioners on No Review Process Approved Yes No Initials Finance Director County Attorney County Manager Other: Budget Amendment Necessary Tyler Brummitt, Clerk to the Board Date