STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA SEPTEMBER 5, 2017 7:00 P.M.  CALL TO ORDER & WELCOME - CHAIRMAN LAWHON INVOCATION & PLEDGE OF ALLEGIANCE = CHAIRMAN LAWHON APPROVAL/ADIUSTMENTSTO1 THE AGENDA  SCHEDULED AGENDA ITEMS  1. RED RIBBON WEEK PROCLAMATION  Presenter: Jon Henderson, Unit Commander for the Mecklenburg County  Young Marines  2. PLANNING & ZONING -Z ZA 17-05 - Rezoning request for Casey Ammons  Presenter: Michael Sandy, Planning Director  A. Hold the public hearing.  B. Request the Board take action to approve or deny the request. 3. PRESENTATION ON THE DEVELOPMENT OF A STATEWIDE PUBLIC TRANSPORTATION STRATEGIC PLAN ON BEHALF OF THE NCDOT Presenter: Candice Moffitt, Transportation Director  4. DENTAL CLINIC PRESENTATION  Presenter: Dr. Mindy Turner, Pediatric Dentist  5. STANLY COUNTY UTILITIES  Presenter: Donna Davis, Utilities Director  A. Authorization to apply for funding through the NCI DEQ/DWI for a State  Water Grant and approval of the associated resolution B. Request approval of attached changes to the SCU policies C. Request approval of the SCU Language Access Plan    6. GREATER BADIN WATER & SEWER DISTRICT Presenter: Donna Davis, Utilities Director 7. HUMAN SERVICES CONSOLIDATION Presenter: Andy Lucas, County Manager 8. EMERGENCY RADIO SYSTEM FOLLOW-UP Presenters: Andy Lucas, County Manager  Brian Simpson, EMS Director  9. LOCUST FIREWORKS APPROVAL Presenter: Andy Lucas, County Manager  10. STANLY COUNTY - LOCUST WATER DISTRIBUTIONSUBCOMMITTEE  Presenter: Andy Lucas, County Manager 11.BOARD & COMMITTEE APPOINTMENTS  A. Department of Social Services Board - Presenter: Tammy Schrenker C.R Region F Aging Advisory Committee = Presenter: Andy Lucas 12. SHERIFF'S OFFICE = INCENTIVE PAY FOR SWAT & K-9 PERSONNEL  B. Jury Commission - Presenter: Andy Lucas  Presenter: Commissioner Ashley Morgan 13. STATE BOARD OF EDUCATION RESOLUTION Presenter: Commissioner Jann Lowder  14. CONSENT AGENDA  A. Minutes - Regular meeting of August 7, 2017.  B. Elections - Request approval to surplus & sell modified voting booths through GovDeal and have any proceeds from the sale applied towards  the purchase of table-top voting screens.    C.ITDept. - Request approval of the attached revision to the Information D. Finance = Request approval of the attached vehicle tax refunds.  Security Policy.  PUBLIC COMMENT  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  CLOSED SESSION: To discuss a real estate transaction in accordance with G.S.  143-318.11(a)5). ADJOURN  The next regular meeting is scheduled for Monday, October 2"d at 7:00 p.m.    Stanly County Board of Commissioners Presenter: Jon Henderson, Unit Commander for the Mecklenburg County Young Marines  STANLY) COUNTY Meeting Date: September 5, 2017  Water An4 lars Sacest.  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD D Document Camera** Laptop*** *PCise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera andz zoomi intos a particular area, if possible pleases attachac copy oft the document with the area indicated  Please Provide a Brief Description of your Presentations format:_ thaty you need toz zoom into. A laser lighti is available tor pinpoint your area of projection. ***Youc can bring ins a laptopt that wills allow video out tol be connected att the lectern set display 106 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED RED RIBBON WEEK PROCLAMATION  Mr. Henderson will present the attached proclamation for Board consideration and approval.  Request approval of the attached proclamation.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be a true copy oft the action taken the County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    STANLY) COUNTY Water Ais Lard, Sacoess.  NORTH CAROLINA  STANLY COUNTY BOARD OF COMMISSIONERS DECLARES OCTOBER 23-3 31, 2017 AS  RED RIBBON WEEK  Whereas, communities across America have been plagued by the numerous problems Whereas, there is hope in winning the war on drugs, and that hope lies in education and drug demand reduction, coupled with the hard work and determination of organizations such as the Mecklenburg County Young Marines of the Marine Corps League to foster a healthy, drug-free Whereas, governments and community leaders know that citizen support is one of the most effective tools in the effort to reduce the use of illicit drugs in our communities; and Whereas, the red ribbon has been chosen as a symbol commemorating the work of Enriqué "Kiki" Camarena, a Drug Enforcement Administration Special Agent who was murdered in the line of duty, and represents the belief that one person can make a difference; and Whereas, the Red Ribbon Campaign was established by Congress in 1988 to encourage a drug- free lifestyle and involvement in drug prevention and reduction efforts; and Whereas, October 23-31 has been designated National Red Ribbon Week, which encourages Americans to wear a red ribbon to show their support for a drug-free environment; Now therefore, the Stanly County Board of Commissioners hereby proclaim October 23-31, 2017 as RED RIBBON WEEK in Stanly County, North Carolina, and urge all citizens to join me in  associated with illicit drug use and those that traffic in them; and  lifestyle; and  this special observance.  Adopted this the! 5th day of September, 2017.  W.D. Lawhon, Jr., Chairman  Attest:  Tyler Brummitt, Clerk to the Board    Stanly County Board of Commissioners  STANL)COUNTY Meeting Date: September 5, 2017  Presenter: Michael Sandy  Water An ladSccsr.  Xz  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR L Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need tou use the Document Camera and zoom into a particular: area, ifp possible please attacha a copy oft the document with the: areai indicated.  Please Provide al BriefI Description ofy your Presentations format: Verbal only that your need toz zoomi into. AI laser light is available to pinpoint your area of projection. *** Your can! bring imal laptop that will allow video out to! be connected: at the lectern set display to 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED PUBLIC HEARING PLANNING AND ZONING  ZA17-05 Casey Ammons request to rezone an approximately 1.87 acre lot on the southeast corner of Webb Road and NC200 South Highway, Stanfield from RA(Residential Agricultural) to M-1(Light Industrial), Tax Record #138483. The Planning Board reviewed this request at its meeting on August 14, 2017 and voted unanimously to recommend approval.  Itisr requested that the Board of Commissioners hold a public hearing on this rezoning request and then approve or deny the rezoning request. Ifapproved thel Board should adopt the following statement as part oftheir motion: "The proposed location is in a growth area per the 2010 Stanly County Land Use Plan which also recommends 'to promote the economic development of Stanly  County". Signature: Date:  Dept. Attachments:  395 August ay 2015  Yes Certification of Action Certified to be atrue copy oft the action taken byt the Stanly County Board ofCommissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    NOTICE OF PUBLIC HEARING STANLY COUNTY BOARD OF COMMISSIONERS STANLY COUNTY,NORTH CAROLINA  Notice is hereby given that the Stanly County Board of Commissioners will, on Monday, September 5, 2017, at' 7:00 p.m., hold a public hearing at The Common's Meeting Room located at 1000 North First Street, Albemarle, North Carolina to consider the following requests: ZA17-05 Casey Ammons requests to rezone an approximately 1.87 acre lot owned by Jeffrey Wayne Mills on the southeast corner of Webb Road and NC2001 Hwy South, Stanfield from RA  (Residential Agricultural) to M-1(Light Industrial), Tax Record #138483. Persons interested in speaking for or against this request will be heard.  pi Brnul Tyler Brymmitt, Clerk to thel Board    STANLY COUNTY Wten Ai Lard. Saccesr. PLANNING DEPARTMENT 10001 N. 1"S Street, Suite 13-B Albemarle, NC 28001 704-986-3667  MEMORANDUM To: From: Date: RE:  Stanly County Planning Board Bob Remsburg, PlannerI July 24, 2017 ZA17-05 Casey Ammons, RA to M-1 Tax Record Number 138483  Property located on the southeast corner of Webb Road and NC: 200 South  ZA 17-05 Casey Ammons requests to rezone an approximately 1.87 acre lot owned by Jeffrey Wayne Mills on the southeast corner of Webb Road and NC 200 Hwy South, Stanfield from RA (Residential Agricultural) to M-1(Light Industrial), Tax Record Casey Ammons requests that the property located on the southeast corner of Webb Road and NC 200 South, Stanfield containing approximately 1.87 acres be rezoned to M-1 Light Industrial. (TR#138483). The property is currently zoned RA - Residential Agricultural. The lots surrounding this property are RA. Properties located across Webb Road and NC 200 are either within the Stanfield town limits or within the town'se extra-territorial jurisdiction (ETJ). The adjacent properties are either used for residential, agricultural purposes and one lot contains a church building and cemetery. The church is Clark's Grove Primitive Baptist Church which no longer holds regular services. Two parcels just north and west ofthe property (but not adjoining) are zoned Industrial by the Town of Stanfield. These lots, contain the Avdel/Stanley Fastening facility and the Allen Storage facilities (formerly the Allendale Furniture Company). Mr. Ammons is proposing to use the lot for a vehicle repair shop. He plans to construct a building for this purpose. A vehicle repair shop is allowed in the GB - General Business District and in M-1. The GB district does not allow the storage of any unlicensed vehicles outside of the building, but the M-1 district allows up to 5 vehicles to be stored outside. Mr. Ammons plans to do storage in a fenced-in area. Because the surrounding properties are used for non-business purposes, the property and the storage area must be screened to meet the requirements oft the zoning ordinance. The M-1 district is "designed to accommodate industries and warehousing operations which can be operated in a relatively clean and quiet manner and which will not be This parcel is currently an open field and will require a septic system and a well. Traffic on NC 200 South in this area averages 1,300 vehicles per day according to the 2015 NCDOT traffic This property is located in a growth area per the 2010 Stanly County Land-Use Plan. Planning staff recommends approval of this request due toi its location on al highway and in a growth area.  #138483.  obnoxious to adjacent residential and business districts." count. No traffic count was available for Webb Road.    STANL)O COUNTY An Mater Lard Saccess.  DRAFT  Stanly County Planning Board August 14, 2017-N Meeting Minutes  Call Ito Order  Chairman Bob Loflin called the meeting to order on August 14, 2017, at 7:00 p.m. in the Partnership Meeting Room at 1000 N First Street, Albemarle, North Carolina.  Chair Loflin asked the Clerk to call the roll. Stanly County Planning Board Members Attending  Terry Smith Ned Stallings Bob. Davis John Eckman, III Robert Loflin, Jr., Chair Planning Board Members Absent: Frank Sparger Kevin Brickman Stanly County Planning Staff Attending Bob Remsburg, Planner I  Others Present: Casey Ammons, Mr. and Mrs. James Williams  Chair) Loflin asked the Board to note the minutes ofJuly 10, 2017. He asked ifthere were any corrections to the minutes. Hearing none, he asked for a motion to approve. Motion: Bob Davis made a motion to approve the July 10, 2017, minutes as written.  Second: Ned Stallings seconded the motion. Action: The Board unanimously approved this motion.  Chair Loflin announce the purposes of this meeting were to consider aj proposed change in  zoning districts for one parcel.  The chair requested that Mr. Remsburg present the case, ZA17-05  Mr. Remsburg shared:  ZA17-05 Casey Ammons request to rezone approximately 1.87 acres owned by Jeffrey Wayne Mills on the southeast corner of Webb Road and NC 200 Highway south from RA (Residential Agricultural) to M-1 (Light Industrial). Tax Record #38483 The lots surrounding this property are RA. Properties located across Webb Road and NC200 are either within the Stanfield town limits or within the ow'sextra-teritorial jurisdiction (ETJ).    DRAFT  The adjacent properties are either used for residential, agricultural purposes and one lot contains a church building and cemetery. The church is Clark's Grove Primitive Baptist Church which no longer holds regular services. Twoj parcels just north and west ofthe property (but not adjoining) are zoned Industrial by the Town of Stanfield. These lots contain the Avdel/Stanley Fastening facility and the Allen Storage facilities (formerly the Allendale Furniture Company). Mr. Ammons is proposing to use the lot for a vehicle repair shop. He plans to construct a building fort this-purpose.. A vehicle repair shop is allowed int the GB = General Business District and inl M-1. The GB district doesnot allow the storage ofany unlicensed vehiclesoutside: ofthe building, but the M-1 district allows up to 5 vehicles to be stored outside. Mr. Ammons plans to do storage in a fenced-in area. Because the surrounding properties are used for non-business purposes, the property and the storage area must be screened to meet the requirements oft the zoning ordinance. The M-1 district is "designed to accommodate industries and warehousing operations which can be operated in a relatively clean and quiet manner and which will not be This parcel is currently an open field and will require a septic system and a well. Traffic on NC 200 South in this area averages 1,300 vehicles per day according to the 2015 NCDOT traffic This property is located in a growth area per the 2010 Stanly County Land-Use Plan. Planning staff recommends approval oft this request due toi its location on al highway and in a growth area.  obnoxious to adjacent residential and business districts." count. No traffic count was available for Webb Road.  Chair Loflin invited Casey Ammons, petitioner, to explain his request.  Mr. Ammons shared that hel has been operating a body shop in Richmond County for 10 years. He now lives in Locust and would like to move his business closer to home. Bob Davis asked about the building he is planning. Mr. Ammons replied that he is likely to construct a 50x80 foot structure. The exact location on the lot will depend on the perk test. Hel hopes to have a driveway which connect through tol both Webb Road and NC200. This will allow rollbacks and other trucks to pull through and not have to turn around. He would follow all rules and keep it neat and tidy. Terry Smith asked whether he planned to expand his business. Mr. Ammons shared that currently he has one employee and could expand to one more, but plans tol keep it small. Ifthe land does not perk, he will begin searching for another option in the area. Chair Loflin asked ift there was anyone present who wished to speak in favor oft the request. No Chair Loflin asked ift there was anyone present who wished to speak against the request. There Mr. James Williams, St. Onge Drive, came forward and asked to speak. Chair Loflin gave permission. Mr. Williams shared that he and his wife had come primarily to find out what was happening. He stated that he thought the business would be good for the area. Hej primarily wanted to make sure that water and sewer were not being expanded into the area. The chair reminded the board that this was aj recommendation to the Board of Commissioners.  one spoke.  was no one wishing to speak.  2    DRAST  Motion: Terry Smith made ai motion to recommend approval oft the rezoning of the lot to the  Board of Commissioners. Second: Bob Davis seconded the motion. Action: The Board unanimously approved this motion. ofCommissioners at their September 5, 2017 meeting.  The chair advised that the request to change the zoning on thel lot will now go before the Board Chair Loflin then asked if there was any further business. Mr. Remsburg shared with the Board that the proposed revisions to Articles I-IV of the Zoning Ordinance were now being reviewed by the County Attorney. The plan was to share this with the Commissioners: after the review and get their comments before their consideration for approval. Work is continuing on revisions to  Articles V-VI including adding a zoning district for waterfront properties.  Adjournment  Chair Loflin asked if there was any additional business for the meeting. Hearing none, he asked foramotion to adjourn. Dr. Eckman made the motion to adjourn with a second from Mr. Davis.  The motion was approved.  The meeting was adjourned at 7:25 p.m.  Robert Loflin, Chairman Robert Remsburg, Clerk  3    11  VACANI    T  DIDO  NCAVA  A    Stanly County Board of Commissioners  SIANU)COUNTY Meeting Date: September: 5, 2017  Presenter: Candice Moffitt  X3  Aétn Aa4 luls Sarcur.  Consent Agenda Regular Agenda  Presentation Equipment: I Lectern PC* Lectern VCR Lectern DVD D Document Camera** Laptop*** *PCisequipped: with. Windows XP: and. Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity **Ifyoul have need to1 use the Document Camera and zoom into: a particular area, ifpossible please attach a copy oft the documenty with the area indicated  Please Provide a Brief Description of your Presentations format: thaty you need toz zoomi into. A laser lighti is available to pinpoint your area of projection. *** You can bringi ina a laptop that will allow video out to be connected att thel lectern- set display to6 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Presentation on development of Statewide Public Transportation Strategic Plan on behalf of  NCDOT/Public Transportation Division.  None.  Signature: Comdau Date: 8/24/17  Dept. SCUSA Transportation Attachments:  Yes Certification of Action Certified to bea true copy ofthe action taken byt the County Board ofCommissioners on  B  No X  Review Process  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  Stanly  Tyler Brummitt, Clerkt tot the Board Date    Stanly County Board of Commissioners Presenter: Dr. Mindy Turner, Pediatric Dentist  STANLV) COUNTY Meeting Date: September 5, 2017  Water An ladSascen.  4  Consent Agenda' Regular Agenda  Presentation Equipment: L Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with' Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoom into a particular area, ifr possible please attacha a copy of the documenty with thes areai indicated  Please Provide a Brief Description ofy your Presentations format:_ that you need toz zoom into. AI laser light is available tor pinpointy your area of projection. ***You can! bringi ins a laptop that will allow video out tot be connected: att thel lectern set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED DENTAL CLINIC PRESENTATION  Dr. Mindy Turner will provide an overview oft the Dental Clinic program and the services offered.  Fori information only.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be at true copy oft the action taken the County Board of Commissioners on  No  Review Process  Approved. Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Stanly County Board of Commissioners  STANIV)COUNTY Meeting Date: September 5, 2017  Presenter: Donna Davis, Utilities Director  5A  WarAalads Sarceat.  Consent Agenda Regular Agenda  Presentation Equipment: D Lectern PC* Lectern VCR Lectern DVD J Document Camera** Laptop*** * PCise equipped with' Windows XPa and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera andz zoom into a particular area, if possible please attachs a copy of the document with the areai indicated  Please Provide a Brief Description of your Presentations format: that you need. toz zoom into. Al laser light is available. to pinpoint) your area of projection. *** You can! bring ina a laptop that willa allow video out to be connected at the lectern - set display t06 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Stanly County Utilities  Stanly County intends to apply to the North Carolina Department ofl Environmental Quality (NC DEQ) Division of Water Infrastructure (DWI) for a State Water Grant oral DW SRF Loan to construct and install two Trihalomethanes removal and supplemental chlorine injection systems in problematic areas of the water distribution system. The provided resolution is a requirement oft the application process.  1) Authorize application for funding for the Trihalomethanes: removal and supplemental chlorine 2) Approve application resolution for the Trihalomethanes: removal and supplemental chlorine  injection systems project funding application. injection systems project funding application.  Signature: Donna LDavis, Utilities Director  Dept. Attachments:  Date: August 29,2017  Yes  No  Review Process  Certification of Action Certified to bea true copy of the action taken by the Stanly County Board of Commissioners on  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    1000 North First Street Suite 10 Albemarle, North Carolina 28001  STANLV) COUNTY NURIH ARULIN Water Ain Land Saccess,  RESOLUTION BY GOVERNING BODY OF APPLICANT  WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water  Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of drinking water distribution system improvements project described as two Trihalomethanes removal and supplemental  system improvements, and  WHEREAS, The County of Stanly has need for and intends to construct develop a drinking water distribution  chlorine injection systems, and  WHEREAS, The County of Stanly intends to request state grant and/or DW SRF loan assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE (GOVERNING BODY) OF THE (UNIT OF GOVERNMENT):  That County of Stanly the Applicant, will adopt and place into effect on or before completion of the project a schedule off fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of That the Applicant will provide for efficient operation and maintenance of the project on That Andy Lucas, County Manager, the Authorized Official, and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and  all principal and interest on the debt. completion of construction thereof.  Carolina fora a grant to aid in the construction of the project described above.  documents as may be required in connection with the application.  State grants and loans pertaining thereto.  Adopted this the 5th day of September, 2017 at Albemarle, North Carolina.  (Signature of Chief Executive Officer) Chairman, Stanly County Board of Commissioners  (Title)    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting as clerk of the Stanly County Board of Commissioners does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing thei filing of an application with the State of North Carolina, as regularly adopted at al legally convened meeting of the Stanly County Board of Commissioners: duly held on the 5th day of September, 2017; and, further, that such resolution has been fully recorded in thej journal of proceedings and records in my office. NWIRESWAEROFINNE  hereunto set my hand this  day of  20  (Signature of Recording Officer)  Clerk to the Board of Commissioners, Stanly County, NC  (Title of Recording Officer)    Stanly County Board of Commissioners  STANLV)COUNTY Meeting Date: September 5, 2017  Presenter: Donna  Utilities Director  5B  Davis,  WatrAak Led.s Saccat.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LI Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoom intos a particular area, if possible pleases attach ac copy oft the document with the areai indicated  Please Provide al Brief Description of your Presentations format: that you need. toz zoomi into. Al laser. lighti is available to pinpoint your area of projection. *** You can bring inal laptop that will allow video out to be connected att the lectern set display t06 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  Stanly County Utilities  Stanly County Utilities wishes to request changes to the following Utilities policies:  1) Document: Utility System Rules and Regulations Section 9: Disconnection of Service for 2) Document: Utility System Rules and Regulations - Section 15: Billing Adjustments 3) Document: Stanly County Water Main Extension Policy Reimbursable Programs  Nonpayment  1) Approve change to Utility System Rules and Regulations Section 9: Disconnection of Service 2) Approve change tol Document: Utility System Rules and Regulations Section 15: Billing 3) Approve change to Stanly County Water Main Extension Policy- Reimbursable Programs  forl Nonpayment Adjustments  Signature: DonnaL.Davis. Utilities Director  Dept. Attachments:  Date: August 29,2017  Yes Certification of Action Certified to be at true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Policy Updates 09/05/2017  Document: Utility System Rules and Regulations Section 9: Disconnection of Service for Nonpayment  Existing text:  9.1 Utility Department personnel will be allowed to reconnect service after hours fora customer that has been disconnected for non-payment provided that the customer verbally agrees to pay the after-hours reconnection: fee in addition to the past due balance and late penalty by 5:00 p.m. the following day. Failure toj pay the agreed upon amount will result in immediate termination of service until payment is received.  ***Request this section be removed from the policy.  Justification: The practice ofre reconnecting services after hours poses a safety risk toj personnel who routinely work as late as 8:00 pm and sometimes have to work as late as 11:00 pm to respond to these calls. Many customers wait to see ifUtilities staff will disconnect the water service before making payment. These are not a result emergencies but a failure of the customer to pay the bill in a timely manner and should not result in additional risk and late working hours  for Utilities staff.  Section 15: Billing Adjustments  Existing text:  15.1 Should a Stanly County Utilities or Piney Point Water District customer have an excessive bill due to a leak or an undetermined cause, the following procedure shall be The bill shall be reduced by, fifly percent (50%) of the amount by which it exceeds one and one-half(1V) times the average bill for the preceding three months. 15.2 Residents oft the Greater Badin Water & Sewer District may have the sewer charges adjusted to their average monthly sewer bill based on the previous three monthly billings. The water charges may be adjusted to the cost of the water that the District incurred.  utilized to adjust the excessive bill:  ***Request this text be updated to reflect a new procedure for calculating leak Justification: Thej proposed leak adjustment offers a balance for covering the cost of water fora leak incident. The proposed adjustment better reflects the incremental cost oft these periodic problems experienced by our customers and is limited to once every 3 years.  adjustments.  Proposed text:  15.1 Should a Stanly County Utilities, Greater Badin Water & Sewer District, Piney Point Water District, or Stanly Water and Sewer Authority customer have an excessive bill    due to a leak or an undetermined cause, the following procedure shall be utilized to The customer may pay the current residential or commercial rate for usage up to one and one-half(1V) times the average bill for the preceding three months and ai reduced rate equal to the current industridlagriceultural/institutional rate for all usage exceeding one and one-half(1V) times the average bill for the preceding three months. 15.2 Customers who receive both water and sewer services may have thes sewer charges adjusted to theira average monthly sewer bill based on the previous three monthly billings when it is determined that the leak does not impact the sewer discharge.  adjust the excessive bill:  Potential savings from new leak adjustment policy (water only)  Current Policy 5,000 gallons 45,000 gallons $519.66 $302.91  Proposed Policy 5,000 gallons $57.26 45,000 gallons $519.66 $222.66  Average usage Leak amount Non leak adjusted bill Leak adjusted bill  Average bill (based on 5,000 gallons) $57.26  Document: Stanly County Water Main Extension Policy  Existing text:  Reimbursable Programs  Capital facilities that are normally provided by SCU (described in section B), but are not in place, may be financed by a customer in order to expedite the construction of such facilities. Upon completion and final acceptance of the facility, the customer will be reimbursed for eligible costs of the project according to the procedures and Ifa customer wishes to expedite a project, which is included, in the Stanly County Board of Commissioners approved CIP; a 5-year Reimbursement Program is available. Ifa customer wishes to expedite construction of facilities which are not included in the CIP but which would normally be provided by SCU, a 15-year Reimbursement Program is available. To utilize either of these programs, the customer is required to enter into a contract with Stanly County. This contract provides that SCU will design the requested facility, acquire any necessary rights of way and permits and construct the facility either with County staff or through public bids in accordance with North Carolina General Statutes. The customer is required to pay a deposit at the time he or she executes the contract. The deposit amount should be sufficient to pay the cost of design and right of way acquisition and shall be established by SCU. When the construction cost is determined, either from bidding or SCU work order, the customer is required to makeavailable to SCU the balance of  schedules described below.    funds to construct the project. The customer may make a cash payment to SCU or Under the 5-year Reimbursement Program, the contracting customer is reimbursed all of the eligible funds he has deposited for the project. The amount reimbursed will not include any interest, carry charges, financing costs, or other funds other than the actual face value amounts deposited by the customer. The customer will receive 20% of the eligible deposited amount in each of five annual payments. The first annual payment will be made one year from the date SCU accepts the total project as Under the 15-year Reimbursement Program the contracting customer is not guaranteed total reimbursement of eligible deposited funds. The reimbursement payments are made quarterly beginning one year from the date SCU activates the total project. The SCU activation date begins the 15-year reimbursement period. The amount of each annual reimbursement payment will be 20% of water user fees that User fees are the periodic charges to customers for actual service received. User fees do not include connection charges or other one-time charges that are made in order to establish service. Reimbursable user fees on water mains will be based only on customers who have service connections directly to the main extended under the 15- year reimbursement program and customers on donated mains that connect to that main. Ifdonated mains connect a reimbursable water main to an existing main, SCU will determine the area on which to base user fee reimbursement based on an engineering judgment of the water flow direction under normal circumstances. Ifthe reimbursable main is extended through any method other than donation, user fees from the new extension will not be reimbursed to the original customer. Annual payments to the customer will continue for 15 years or until the actual eligible face value amount deposited by the customer has been paid, whichever occurs first. Each applicant is required to pay connection and capacity fees in addition to the Procedures for initiating and utilizing this program are described in appendix II of  utilize an approved letter ofcredit (See appendix I).  complete and available for activation.  result directly from the project and are collected that year.  applicant' s share of the cost of the extension.  this document.  ***Request this program be officially eliminated and this section be removed from the Justification: The County no longer uses this program. It was ani incentive program that has not been used in 15 years and is no longer feasible or cost effective for Stanly County Utilities.  policy.    Stanly County Board of Commissioners  STANLY) 0 COUNTY Meeting Date: September 5, 2017  Presenter: Donna Davis  50  Water An Lad. Saccser,  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* JL Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with' Windows XPa and Microsoft Office XP (including' Word, Excel,a and PowerPoint), Internet connectivity and Network connectivity **T Ifyoul have need to use the Document Camera and zoom into a particular area, if possible please attach a copy oft the document with the area indicated  Please Provide a Brief Description ofyour Presentations format:_ that you need toz zoom into. A laser light is available to pinpoint your area ofp projection. *** You can bringi inal laptopt that willa allow video out tol be connected att the lectern set display to 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Stanly County Utilities  The United States Department of Agriculture (USDA) now requires that a Language Access Plan be in place for all entities receiving USDA funding funds. Stanly County Utilities is a recipient of these funds for the West Stanly WWTP. As a result Utilities is submitting for review and requesting approval ofa Stanly County Utilities Language. Access Plan for compliance with Title VI oft the Civil Rights Act of 1964 and other applicable federal and state laws with respect toj people with Limitied English Proficiency (LEP). This document is consistent with the Stanly County Language Access Plan of approved by the by the Board of Commissioners in September 2012 and  the Greater Badin Water and Sewer District in January 2017. 1)A Approval of the. Stanly County Utilities Language. Access Plan  Signature: Date: August 29,2017  Dept. Attachments:  Yes X Certification of Action Certified tol be at true copy oft the action taken the County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  Tyler Brummitt, Clerk tot thel Board  Date    Language Access Plan Stanly County Utilities Stanly County, North Carolina  The purpose ofthis Policy and Plan is to ensure compliance with Title VI oft the Civil Rights Act of1964, and other applicable federal and state laws and theirimplementing regulations with respect toj persons with limited English proficiency (LEP). Title VIof the Civil Rights Act of1 1964 prohibits discrimination based on the ground of race, color or national origin by any entity receiving federal financial assistance. Administrative methods or procedures, which have the effect of subjecting individuals to discrimination In order to avoid discrimination on the grounds of national origin, all programs or activities administered by the Stanly County (local unit of government) must take adequate steps to ensure that their policies and procedures do not deny or have the effect ofdenying LEP individuals with equal access to benefits and services for which such persons qualify. This Policy defines the responsibilities the agency has to ensure LEP  or defeating the objectives oft these regulations, are prohibited.  individuals can communicate effectively. This policy and plan is effective September 5, 2017.  I.  Scope of Policy  These requirements will apply to the Stanly County Utilities (herein referred to as "the agency") including subcontractors, vendors, and subrecipients. The agency will ensure that LEP individuals are provided meaningful access to benefits and services provided through contractors or service providers receiving subgrants from  the agency. II. Detinitions  A. Limited English Proficient (LEP) individual - Any prospective, potential, or actual recipient of benefits or services from the agency who cannot speak, read, write or understand the English language at a level that permits them to interact  effectively with County service agencies.  B. Vital Documents These forms include, but are not limited to, applications, consent forms, all compliance plans, bid documents, fair housing information, citizen participation plans, letters containing important information regarding participation in a program; notices pertaining to the reduction, denial, or termination of services or benefits, the right to appeal such actions, or that require    ar response from beneficiary notices advising LEP persons of the availability of  free language assistance, and other outreach materials.  C. Title VI Compliance Officer: Thej person or persons responsible for compliance D. Substantial number ofLEP: 5% or 1,000 people, whichever is smaller, are potential applicants or recipients of the agency and speak a primary language  with the Title VILEP policies.  other than English and have limited English proficiency.  III. Providing Notice to LEP Individuals  A. The agency will take appropriate steps toi inform all applicants, recipients, community organizations, and other interested persons, including those whose primary language is other than English, oft the provisions of this policy. Such notification will also identify the name, office telephone number, and office List the current name, office telephone number and office address oft the Title VI  address ofthe Title VI compliance officer(s).  compliance officers: Stanly County Utilities Donna Davis 1000 N 1St Street Suite 12 Albemarle, NC: 28001 (704)986-3686  B. The agency will post and maintain signs in regularly encountered languages other than English in waiting rooms, reception areas and other initial points of contact. These signs will inform applicants and beneficiaries oftheir right to free language assistance services and invite them to identify themselves as persons needing such Identify areas within the agency where these signs will be posted:  services.  Stanly County Utilities Lobby Bulletin Board  C. The agency will include statements oft the right toi free language assistance in Spanish and other significant languages in all outreach material that is routinely  disseminated to the public (including electronic text).  2    D. The agency will also disseminate information in the following manner:  Posted on website  IV. Provision ofServices to LEP Appliteants/Recipients  A. Assessing Linguistic Needs of Potential Applicants and Recipients  1.  The agency will assess the language needs oft the population to be served,  byi identifying: a. b. C. d. 2.  the language needs of each LEP applicant/recipient the points of contact where language assistance is needed; and the resources needed toj provide effective language assistance, including location, availability and arrangements necessary for  timely use. Other (describe):  Determining the Language Needs oft the Population to be Served The agency is responsible for assessing the needs of the population to be served. Such assessment will include, but not be limited to the following: The non-English languages that are likely to be encountered in its An estimate oft the number of people in the community for whom English is not the primary language used for communication will be completed and updated annually. Toid identify the languages and number ofLEP individuals local entities should review:  a. b.  program will be identified.  i. ii. V.  census data school system data data from client files vi. Other (specif):  iii. reports from federal, state, and local governments iv. community agencies' information, and  C.  The points of contact in the program or activity where language assistance is likely to be needed will bei identified.  3    3.  Determining the Language Needs of] Each Applicant/Recipient The agency will determine the language needs of each applicant/recipient. Such assessment will include, but not be limited to the following:  a.  At the first point of contact, each applicant/recipient will be assessed. to determine the individual's primary language.  Check all methods that will be used:  multi-language identification cards, aj poster-size language list, or the use of"T speak" peel-offlanguage identification cards for indicating preferred languages English proficiency assessment tools, provided they can be administered in a manner that is sensitive to and respectful  ofindividual dignity and privacy Other( (describe):  b. Ifthel LEP person does not speak or read any of these languages, the agency will use a telephone interpreting service to identify the Staff will not solely rely on their own assessment oft the applicant or recipient's English proficiency in determining the need for an interpreter. Ifani individual requests an interpreter, an interpreter will be provided free of charge. A declaration oft the client will be When staff place or receive at telephone call and cannot determine what language the other person on the line is speaking, a telephone interpreting service will be utilized in making the determination. Ifany applicant/recipient is assessed as LEP, they will be informed ofinterpreter availability and their right tol have a language interpreter at no cost to them with a notice in writing in the languages identified in Section C. Provisions of Written  client' s primary language.  C.  used to establish the client's! primary language.  d.  e.  Translations.  B. Provision ofBilingual/mtepretive Services  1. The agency will ensure that effective bilingual/interpretive services are provided to serve the needs oft the non-English speaking population.  4    The provision ofb bilingual/interpretive services will be prompt without undue delays. In most circumstances, this requires language services to be This requirement will be met by utilizing the services oft two Spanish speaking interpreters employed in our Social Services Department to meet The agency will provide language assistance at all level of interaction with Stanly County also has a standing agreement with a language interpreting provider for pay-as-you-go" telephone interpreter services in the event that ouri interpreters aren'tavailable or for other languages required by our  available during all operating hours.  the needs of customers..  2.  LEP individuals, including telephone interactions.  customers. Interpreter Standards  3.  a.  Those providing bilingualinterpretive services will meet the linguistic and cultural competency standards set forth below. The agency will ensure that interpreters and self-identified bilingual staff, have first been screened to ensure that the following standards are met before being used for interpreter services:  i. ii.  Can fluently and effectively communicate in both English and the primary language oft the LEP individual Can accurately and impartially interpret to and from such ii. Has al basic knowledge ofs specialized terms and concepts used frequently in the provision oft the agency's services Understands the obligation to maintain confidentiality vi. Understands the roles of interpreters and the ethics associated with being an interpreter  languages and English  iv. Demonstrates cultural competency  V.  Stanly County Utilities will ensure the competency of bilingual staff and interpreters on review ofthis plan and as needed according to the standards list above. The language access compliance officer responsible forthis plan will also conduct the  review oft bilingual staff competency.  b.  When staff members have reason to believe that an interpreter is not qualified or properly trained to: serve as an interpreter, the staff  member will request another interpreter.  5    4.  Using Family Members orl Friends as Interpreters  a. b.  Applicantsyfrecipients may provide their own interpreter; however The agency will first inform an LEP person, in the primary language of the LEP person, oft the right to free interpreter services and the potential problems for ineffective communication. Ifthe LEP person declines such services and requests the use ofa family member or friend, the agency may utilize the family member or friend toi interpret only ift the use of such person would not compromise the effectiveness or services or violate the LEP person'sc confidentiality. The agency will monitor these interactions and again offer interpreter services, ifit appears there The agency will indicate in the LEP individual's file that an offer ofinterpreter services was made and rejected; that the individual was informed of potential problems associated with using friends or family members and the name of the person serving as an interpreter at the LEP individual's request. Only under extenuating circumstances shall the agency allow a minor (under the age of 18 years) to temporarily act as an interpreter. The agency will keep a written record of when it has used a minor as ani interpreter, and this information will be shared  the agency will not require them to do SO.  are problems with this arrangement.  C.  d.  with the USDA upon request.  5.  The agency will not require the applicant/recipient to pay for  bilingual/interpretive services.  C. Provision of Written Translations  1.  The agency must provide written materials in languages other than English where a substantial number or percentage ofthe population eligible to be served or likely to be directly affected by the program needs servicesor information in a language other than English to communicate effectively.  2.  Translation of Vital Documents  a. b.  The agency will ensure that vital documents for locally designed When USDA forms and other written material contain spaces in which the local entity is to insert information, this inserted  programs are translated into Spanish.    information will also be in the individual's primary language. When such forms are completed by applicants/recipients in their primary language, the information must be accepted. If, as a result oft the local language assessment, it appears there are as substantial number of potential applicants or recipients ofthe agency (defined as 5% or 1,000 people. whichever is less). who are LEP and speak a language other than Spanish, the agency will translate and provide vital documents in the appropriate language. d. The agency will keep a record ofall vital documents translated, and will submit this information to USDA at their request. Ifthe primary language ofa an LEP applicant or recipient is a language other than Spanish AND the language does not meet the threshold for translation as defined in the preceding paragraph, the LEP individual will bei informed in their own language oft the right to oral translation of written notices. The notification will include, in the primary language of the applicant/recipient, the following language: IMPORTANT: IF YOU NEEDI HELP IN READING THIS, ASKTHE AGENCY FOR AN INTERPRETER TO HELP. AN INTERPRETER IS AVAILABLE FREE  C.  3.  OF CHARGE.  D. Documentation of Applicant/Recipient Case Records  1. The agency will maintain case record documentation in sufficient detail to permit a reviewer to determine the agency'sc compliance with this policy. 2. The agency will ensure that case record documentation, including computerized records if appropriate, identifies the applicantsyrecipient's ethnic origin and primary language. In those cases where the applicant/recipient is non-English speaking, the agency will:  a. b.  Document the individual's: acceptance or refusal of forms or other written materials offered in the individual's primary language. Document the method used to provide bilingual services, e.g., assigned worker is bilingual, other bilingual employee acted as interpreter, volunteer interpreter was used, or client provided interpreter. When a minor is used asi interpreter, the agency will document the circumstances requiring temporary use ofai minor and will provide this information to USDA upon request. Consent for the release ofinformation will be obtained from applicants/recipients when individuals other than agency employees are used as interpreters and the case record will be SO documented.  3.  7    E. StaffDevelopment and Training  1. The agency will provide stafft training at new employee orientation and continuing training programs. The training will include, but not be limited a. Language. assistance policies and procedures, resources available to support such procedures, methods of effective use ofi interpreters, and familiarization with the discrimination complaint process. b. Cultural awareness information, including specific cultural characteristics of the groups served by the agency to provide a better understanding of, and sensitivity to, the various cultural groups to The agency will provide or ensure training is provided for bilingual staff and interpreters employed or utilized by the agency. This includes the ethics ofinterpreting, including confidentiality; methods ofinterpreting; orientation to the organization; specialized terminology used by the  to:  ensure equal delivery ofs services.  2.  agency; and cultural competency.  3. The agency will ensure that applicable grantees, contractors, cooperative agreement recipients and other entities receiving state or federal dollars Training information will be provided in written form to all applicable grantees, contractors, cooperative agreement recipients and other entities The agency will collect and maintain the following information about training provided to staff: the date(s) ofs such training, the content of such training, the number and types of credit hours awarded; and the names and identifying information of each attendee at the training. The agency will ensure that grantees, contractors, cooperative agreement recipients and other applicable funded entities collect and maintain such information as  are trained in the requirements of this policy.  receiving state or federal dollars.  4.  well.  V. Compliance Procedures, Reporting and Monitoring  A. Reporting 1.  The agency will complete an annual compliance report and send this  report to USDA.  8    B. Monitoring  1. The agency will cooperate, when requested, with special review by the  USDA  VI. Applitcant/Recipient Complaints of Discriminatory. Treatment  A. Complaints  1. The agency will provide assistance to LEPindividuals who do not speak or write in English ift they indicate that they would like to file a complaint. A complaint will be filed in writing, contain the name and address oft the person filing it or his/her designee and briefly describe the alleged The agency will maintain records ofany complaints filed, the date of  violation oft this policy.  2.  filing, actions taken and resolution.  3. The agency will notify the appropriate agency or USDA of complaints filed the date off filing, actions taken and resolution. This information will  bej provided within 30 days of resolution.  B.  Investigation 1.  The USDA Compliance Office will conduct an investigation ofthe allegations ofthe complaint. The investigation will afford all interested persons and their representatives, ifany, an opportunity to submit  evidence relevant to the complaint.  C.  Resolution ofl Matters  1. Ifthe investigation indicates a failure to comply with the Act, the local unit of government, agency Director or his/her designee will SO inform the LEP individual and the matter willl be resolved by informal means Ift the matter cannot be resolved by informal means, then the individual will be informed ofhis orl her right to appeal further to the Department of Justice. This notice will be provided in the primary language oft the  whenever possible within 60 days.  2.  individual with Limited English Proficiency.  9    SUBMITTED AND APPROVED BY:  Name of Chairman of Board of Commissioners Stanly County, North Carolina  Signature of Chairman of Board  September 5, 2017 Date  10    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: September 5, 2017  Presenter: Donna Davis  Wbter An4 led.s Seet.  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD - Document Camera** Laptop*** *PCise equipped with Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou! have need to use the Document Camera and zoom into a particular area, ifp possible please attachac copy oft the document with the area indicated  Please Provide: a Brief Description of your Presentations format:_ that you need. toz zoom into. Al laser lighti is: available to pinpoint your area of projection. *** You can! bring in: al laptop that will allow video out tol be connected at the lectern set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED Greater Badin Water & Sewer District  Attached please find the airport sewer project's Assignment of Easements and Rights of Way for Sanitary Sewer Lines and Facilities in which the Greater Badin Water and Sewer District ("GBWSD") grants its easements to the County of Stanly ("County"). The Deed ofl Easements signed by the individual property owners granted the easements to the GBWSD, but the County is technically the entity that needs them. The attached document simply conveys one (1) permanent and one (1) temporary easement necessary for the consiructionmaincemance oft the airport sewer lines from the GBWSD to the  County.  Review and consider approving the Assignment of Easements and Rights of Way for Sanitary  Sewer Lines and Facilities.  AfRgE  Dept. Attachments:  Date: 8-4-17  Yes X Certification of Action Certified to bea a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Prepared by: JENNIFER R. FURR, 1000 N. 1S Street, Suite 10, Albemarle, NC 28001  Mail after recording to: Jennifer R. Furr at above address  NORTH CAROLINA, STANLY COUNTY.  ASSIGNMENT OF EASEMENTS AND RIGHTS OF WAY FOR SANITARY SEWER LINES AND FACILITIES  )  THIS ASSIGNMENT OF EASEMENTS AND RIGHTS OF WAY FOR SANITARY SEWER LINES AND FACILITIES made and entered into this the day of September, 2017, from the GREATER BADIN WATER AND SEWER DISTRICT, a public body duly organized and existing under Article 6 of Chapter 162A of the North Carolina General Statutes (hereinafter referred to as "Assignor") to the COUNTY OF STANLY, a body politic and corporate of the State of North Carolina  (hereinafter referred to as "Assignee");  FOR AND IN CONSIDERATION OF THE SUM OF ONE DOLLAR ($1.00) AND OTHER GOOD AND VALUABLE CONSIDERATIONS. the receipt of which are hereby acknowledged, Assignor does hereby set over, transfer, assign, and convey to Assignee, its successors and assigns, all ofits right, title, and interest in and to the below- listed easements and rights of way for sanitary sewer lines and appurtenances thereto,    thereby vesting in the Assignee the sole, exclusive interest and ownership in and to those  easements and rights of way identified below.  1. One (1) permanent and one (1) temporary easement from Pamela Wood Smith (Widow); Misty S. Honbarrier and Husband, Troy Lee Honbarrier; Timothy James Smith (Unmarried); Etta M. Smith (Widow); and Kenneth Eugene Smith and JenniferH. Smith to the Greater Badin Water and Sewer District, datedJuly 5, 2017 and recorded on August 3, 2017 in Book 1618, Page 956.  Assignor represents that it is the owner of the easements and rights of way listed above and is authorized by its Board of Directors to transfer and assign said easements and rights of way to Assignee for the purpose of the County of Stanly's locating, constructing, operating, maintaining, altering, repairing, and patrolling of underground  sanitary sewer lines and appurtenances thereto.  WITNESS the signature of the Chairman of the Greater Badin Water and Sewer  District and witnessed by the Clerk, the day and year first above written.  GREATER BADIN WATER AND SEWER DISTRICT  By:  W.D. Lawhon, Jr., Chairman Greater Badin Water and Sewer District  ATTEST: Clerk:  [SEAL]  Tyler L. Brummitt    STATE OF NORTH CAROLINA,  COUNTY.  a Notary Public for said County and State, do hereby certify  that Tyler Brummitt personally appeared before me this day and acknowledged that she is Clerk to the Greater Badin Water and Sewer District, and that by authority duly given and as the act ofthe Greater Badin Water and Sewer District, the foregoing Assignment ofEasements and Rightsof-Way for Sanitary Sewer Lines and Facilities was signed in its name by its Chairman, sealed with its corporate seal, and attested by herself as Clerk.  WITNESS my hand and official stamp or seal, this the  day of  2017.  Notary Public  My commission expires:    Stanly County Board of Commissioners  STANL) COUNTY Meeting Date: September 5, 2017  Presenter: Andy Lucas, County Manager  7  WrAnlads Seccer,  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with' Windows! XP and! Microsoft Office XP (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to uset thel Document Camera and zoom intos a particular area, ifp possible please attach a copy of the document with the area indicated  Please Provide: al Brief Description of your Presentations format: that you need toz zoom into. AI laser lighti is availablet top pinpoint your area ofp projection. *** You can! brimg:tmrtptoytmatvwthatytfatbowrvidrvout: to be commected att thelectern set disptay 1060Mhz.  for County Employees.  ITEMTOE BE CONSIDERED  Human Services Consolidation  The Board has previously discussed the consolidation of the County's health and social services functions into one (1) agency. The Board has reviewed information from the UNC School of Government, analyzed survey data from other counties and evaluated the various governance options available under NC Session Law 2012-126. Additionally, the County held a public hearing to comply Attached please find a resolution authorizing the consolidation and directing the existing Board ofHealth and DSS Board to make nominations for appointments to the new consolidated Human Services Board Consider approving a resolution to consolidate the County's health and social services functions into one  with NC General Statute 153A-77.  by no later than Friday, October 20.  agency with a separate Human Services governing board.  Signature: Date: 8/29/2017  Dept. Central Administration Attachments:  X Yes Certification of Action Certified to be at true copy of thea action taken the County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY) COUNTY Whter Ain Lard, Saccess,  RESOLUTION: APPROVINGTHE: CREATION: OFACONSOLIDATED: HUMAN SERVICES AGENCYIN: WHEREAS, pursuant to NC Session Law 2012-126, the General Assembly granted counties the legal WHEREAS, the Stanly County Board of Commissioners have determined iti is int the best interest of Stanly County to combine the existing Health Department and Social Services Department intoa WHEREAS, the Board of Commissioners has also determined iti is in thel best interest of Stanly County to combine the functions of the current Board of Health and Social Services Board intoa a WHEREAS, iti is thei intention of the Stanly County Board of Commissioners to create a consolidated WHEREAS, a consolidated Human Services Board shall serve as the policy and rule-making authority and administrative board oft the consolidated Human Services Agency; and WHEREAS, until appointments are made tot the consolidated Human Services Board, the existing Board of Health and Social Services Board will continue to serve and operate as the policyand rule- WHEREAS, a nominating committee comprised of members oft thee existing and currently serving Board of Health and Board of Social Services shall provide recommendations to the Stanly County Board of Commissioners of nominees for membership to the consolidated Human Services Boardi in accordance with N.C.G.S1 153A-77@0)through (c)(5) no later than October 20, 2017. NOWTHEREFORE BEITRESOLVED, the Stanly County Board of Commissioners hereby takes the  AGCORDANGE-WITHENCGENERALSTAUTE153A-77  authority to create a consolidated human services. agency; and  consolidated human services agency; and  consolidated Human Services Board; and  Human Services Board in accordance with N.C.G.S1 153A-77; and  making boards for their respective agencies; and  following action:  1. Aconsolidated Human Service. Agency shalll be created pursuant to NC: Session Law 2012-126 upon the appointment ofa consolidated Human Services Board. Itis 2. The employees oft the consolidated Human Services Agency willl be subject to the  envisioned this will occur no later than November 6, 2017. County's Personnel Resolution and merit based standards.    3. Aconsolidated Human Service Board shall be created and members appointed shall have all the powers set forth in N.C.GS.153A-770) ora as amended. 4. Anominating committee comprised oft the current members oft the Board of Health and Social Services Board will provide recommendations by no later than October 20, 2017 tot the Stanly County Board ofCommissioners for nominees to be members oft the 5. The.existing BoardofHealth: and Board of Social Services will continuetoserveand operate as the policy and rule-making boards for their respective agencies until the  consolidated Human Services Board.  consolidated Human Services Board is appointed.  ADOPTED this the 5th day of September, 2017  W.D. (Bill) Lawhon, Jr., Chairman Stanly County Board of Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board    Stanly County Board of Commissioners  STANI)COUNTY Meeting Date: September 5, 2017  6  Presenter: Andy Lucas, County Manager  Watn An Lad Saccet.  Brian Simpson, Emergency Mtg. Director Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD L Document Camera** Laptop*** *PCise equipped with' Windows XP and Microsoft Office) XP( (including' Word, Excel, and PowerPoint), Internet connectivity and! Network connectivity ** Ifyou have need to use the Document Camera and zoom into a particular area, ifpossible please attachac copy of the document with the area indicated  Please Provide a Brief Description of your Presentations format: thaty you need toz zoomi into. Al laser lighti is available top pinpoint your area of projection. *** Your can bring in al laptopt thaty will allow video out to bez comected at thet lectern set display 106 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED  Emergency Radio System Follow-up  Staff plans to provide the Board with a follow-up presentation regarding radio system coverage issues in the areas adjacent to Morrow Mtn. in the eastern section of Stanly County. Staff will discuss the recent testing of the DVRS technology, provide information related to call volume, discuss potential solutions  and associated expenses as well as proposed next steps.  Review information and direct staff accordingly.  Signature: Date: 8/29/2017  Dept. Emergency Management Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  X No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Stanly County Board of Commissioners  STANI)COUNTY Meeting Date: September 5, 2017  4  Presenter: Andy Lucas, County Manager  Watn An Luds Sascuer.  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD J Document Camera** Laptop*** *PCise equipped with Windows! XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyouh have need to use the Document Camera and: zoom into a particular area, if possible please attacha ac copy of the document with the areai indicated  Please Provide a Brief Description ofy your Presentations format:_ that you need toz zoom into. A laser light isa available top pinpoint) your area of projection. *** Your can bringi imat laptopt thaty will atlow video out tot be connected att the lectern set display to6 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Locust Fireworks Approval  The City of Locust is requesting approval of a fireworks display on Saturday, September 16 at or near 9:00 PM. The fireworks are being held in conjunction with another City ofLocust civic event.  Consider approving the City ofLocust's request for a fireworks display on Saturday, September 16.  Signature: Date: 8/31/2017  Dept. Central Administration Attachments:  Yes Certification of Action Certified to beat true copy oft the action taken by the Stanly County Board ofCommissioners on  X No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Stanly County Board of Commissioners  STANLV) COUNTY Meeting Date: September 5, 2017  Presenter: Andy Lucas, County Manager  10  MéerAalel& Sect.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LZ Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP( (including Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoomi into a particular area, if possible please attachac copy oft the document with the area indicated  Please Provide: a Brief Description of your Presentations format: that you need toz zoom into. AI laser lighti is available to pinpoint your area of projection. *** Yourc camt bringi imal laptopt thaty will allow videoo out to be connected at the lectern set display to6 60Mhz. Stanly County - Locust Water Distribution Subcommittee  for County Employees.  ITEM TO BE CONSIDERED  The City ofLocust has requested the County explore opportunities to partner or collaborate with them on the provision of public water services. Ultimately, the City ofLocust is seeking the ability to be a direct Staffi is recommending a subcommittee of the Board be designated to meet with staff and representatives  water system provider.  from the City ofLocust to learn more about theiri issues, concerns and future plans.  Consider designating two (2) to three (3) members of the Board tol be on a subcommittee with the City of  Locust to discuss their water system issues and concerns.  Signature: Date: 8/31/2017  Dept. Central Administration Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken the County Board of Commissioners on  X No  Review Process  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  Tyler Brummitt, Clerk tot the Board  Date    Stanly County Board of Commissioners  STANL)COUNTY Meeting Date: September 5, 2017  Presenter: Tammy Schrenker  WatAnk lals Sacess.  IA  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD J- Document Camera** Laptop*** *J PCise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and! Network connectivity ** Ifyoul haye need toT use the Document Camera and: zoom into a particular area, if possible please attach a copy oft the document with the area indicated  Please Provide al Brief Description of your Presentations format:_ that you need. toz zoom into. Al laser lighti is: ayailable to pinpoint your area ofp projection. ***y Your can bring ina al Haptopt that will allow video out tot be connected att the leetern- set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED:  Current DSS Board member Nancy Smoak's term expired on June 30, 2017. She has served one  term and has agreed to serve another three year term ifr reappointed.  Request the Board reappoint Nancy Smoak to the DSS Board for a three year term until June 30,  2020.  Signatures Hmm! Achntr  Dept. Social servcies Attachments:  Date: Bll7  Yes Certification of Action Certified tol be at true copy of the action taken the County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  byt Stanly  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board of Commissioners  STANL)COUNTY Meeting Date: September5, 2017  Presenter: Andy Lucas  Waler An lads Saca,  IIB  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with Windows XP and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify youl have need to use the Document Camera and zoomi intos a particular area, ifp possible please attacha a copy oft the document with the area indicated  Please Provide a Brief Description of your Presentations: format: that you need to zoomi into. AI laser lighti is available top pinpoint your area of projection. You can bring in: a laptopt thaty willl allow video out tot be connected at the lectern set display 1060Mhz.  for County Employees.  ITEM TO BE CONSIDERED JURY COMMISSION APPOINTMENT  Due to Paul Carpenter's term expiring on. June 30, 2017, it is requested the Board appoint a new member as his replacement. Mr. Carpenter has requested not to be considered for reappointment  after having served 2 consecutive terms.  Enclosed are 3 volunteer applications for the Board's consideration.  Request the Board appoint a member to serve on the. Jury Commission for a 2 year term until  June 30, 2019.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be at true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board of Commissioners  STANI)COUNTY Meeting Date: September 5, 2017  Presenter:  IIC  Andy Lucas  Water An4 lers Sarcst.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with' Windows XP: and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need to use thel Document Camera and zoom into a particular area, ifp possible please attacha ac copy oft the document with thes area indicated  Please Provide: a BriefDeseription ofyour Presentations format:_ that you need toz zoom into. AI laser light is available to pinpoint your area of projection. *** You cant bringi in a laptop that willa atlow video outt tot be comected at thel lectern set display to6 60Mhz.  for County Employees.  ITEMTO! BE CONSIDERED  REGION F AGING ADVISORY COMMITTEE APPOINTMENT  Due to Janice Abernathy's term expiring on. June 30, 2017, RFAAC has requested the Board appoint a member to represent Stanly County for az 2 year term. Ms. Abernathy has agreed to serve as Alternate since she is unable to serve as a Delegate after having served 3 consecutive terms.  Currently there are no volunteer applications on file for this committee.  Request the Board appoint. Janice Abernathy as Alternate for the Region F Aging Advisory Committee  to serve until June 30, 2019.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: September 5, 2017  Presenter: Commissioner Ashley Morgan  Water An lad Saccs,  12  Consent Agenda Regular Agenda  Presentation Equipment: I Lectern PC* Lectern VCR Lectern DVD L Document Camera** Laptop*** *PCis equipped with' Windows! XP: and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use the Document Camera and zoom into a particular area, if possible please attach a copy of the document with the area indicated  Please Provide a Brief Description ofy your Presentations format:_ that you need to zoomi into. AI laser lighti is available to pinpoint your area of projection. Youd can bring in a laptop thaty willa allow video outt to be connected at thel tectern set display 106 60Mhz.  for County Employees.  ITEM' TOI BE CONSIDERED  Sheriff's Office - Incentive Pay for SWAT (Special Weapons and Tactics) and K-9 Personnel During the June 12, 2017 Budget Workshop, the Board discussed incentive pay for the voluntary duty assignments of K-9 and SWAT. At that time, the Board agreed by consensus to allow the Sheriff to provide incentive pay for special duty assignments at the Sheriff's discretion. The Board further agreed the funding for these incentives and any other pay increases for Sheriff's Office personnel would be distributed to the Sheriff's Office in lieu of the annual merit allocation provided to County departments. The Board sought to discuss this proposal with the Sheriff and bring it up for consideration at a future The aforementioned discretionary Sheriff's Office funding distribution would occur in January each year Consider distributing funds to the Sheriff's Office in lieu ofa a merit allocation and allow the Sheriffto utilize these funds at his discretion fori incentives and/or merit based compensation.  Board meeting (see attached meeting minutes -1 page 122).  consistent with the allocation ofmerit for other County departments.  Signature: Date: 8/29/2017  Dept. Governing Body Attachments:  X Yes Certification of Action Certified to bea a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    18  STANLY COUNTY BOARD OF COMMISSIONERS RECESSED MEETING MINUTES BUDGET WORKSHOP JUNE12, 2017  COMMISSIONERS PRESENT:  Bill Lawhon, Chairman (participated by phone) Joseph Burleson, Vice Chairman Scott Efird Janet K. Lowder Ashley Morgan Gene Mcintyre Mathew Swain None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk Toby Hinson, Finance Director Melissa Efird, Accountant Emily Frye, HR Director  CALL TO ORDER  The Stanly County Board of Commissioners (the "Board") reconvened their regular meeting of Monday, June 5, 2017 on Monday, June 12, 2017 at 1:00 p.m. in the Manager's Conference Room, Stanly Commons. Vice Chairman Burleson called the meeting to order and gave the  invocation.  APPROVAL/ADIUSTMENTSTOTHE AGENDA  With no adjustments to the agenda, Commissioner Mcintyre moved to approve it as presented and was seconded by Commissioner Swain. The motion passed by unanimous vote.  TEM#1-PIEDMONT NATURAL GAS Presenter: Andy Lucas, County Manager  Piedmont Natural Gas (PNG) requested the County grant them a five (5) foot wide permanent easement to replace and construct a natural gas line on the Stanly Commons property. Additionally PNG also requested the County grant them a ten (10) foot wide temporary  Page 1of5    122  staff contact local dealers to see if they are willing to provide a quote for the lease. The motion  carried by unanimous vote.  With the $68, 676 in savings that will be generated by the leasing the vehicles, Vice Chairman Burleson stated he would like these funds placed in contingency for the emergency radios if there are no objections and made the request in the form of a motion. The motion was Commissioner Morgan made the motion to approve $7,500 (or $500 each) for the K-9 Officers as an incentive in the Sheriff's Office budget. Commissioner Swain stated he would rather allow the Sheriff to distribute the funds for an incentive as he sees fit. Commissioner Morgan agreed and amended his motion to reflect this. After continued discussion, Board consensus was to discuss the proposed incentive with Sheriff Burris to receive his feedback prior to taking action. Commissioner Lowder stated she would like to have contingency funding available for special projects for the school system and the community college should the need arise. The County Managerresponded that the County's General Fund Balance can be used for this as well. For clarification in preparing the final budget ordinance, the County Manager sought and received Board consensus toi include the requested fire district tax rate increases for Millingport  seconded by Commissioner Efird and carried with a 6-vote.  Commissioner Morgan withdrew the motion until such a time.  and Ridgecrest Volunteer Fire Departments.  RECESS  With no further discussion, Vice Chairman Burleson recessed the meeting at 2:59 p.m. until  Thursday, June 22, 2017 at 1:00 p.m.  OyiuL BRRNIE Tyler Brummitt, Clerk  Chairman  ALR  Page 5 of5    Stanly County Board of Commissioners  STANL)COUNTY Meeting Date: September 5, 2017  Presenter: Commissioner Jann Lowder  13  Waten An led Saccer.  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD L Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to uset the Document Camera and zoomi into a particular area, if possible please attacha a copy oft the document with the areai indicated  Please Provide al Brief Description ofy your Presentations format:_ that you need toz zoom into. AI laser light is available to pinpoint your area ofp projection. You can bring ina a laptopt thaty willa allow video outt tol be connected at thel lectern set display 1060Mhz.  for County Employees.  ITEMT TO BE CONSIDERED  State Board of Education Resolution  Itis requested the Board consider sending a resolution to the State Board ofEducation seeking a prompt review of alleged professional misconduct by a local school official. Attached please find a resolution  for the Board's review and discussion.  Consider approving a resolution to be sent to the State Board of Education.  Signature: Date: 8/29/2017  Dept. Governing Body Attachments:  X Yes Certification of Action Certified to be a true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    STANLYDC COUNTY Water Ain Lard. Saccess,  Resolution Requesting a Prompt Review ofA Alleged Professional Misconduct Violations ofl Local School Personnel by the State Board of  Education  WHEREAS, the Stanly County Board of Commissioners has a vested interest in protecting WHEREAS, allegations of professional misconduct by local school personnel may impact public perceptions regarding the quality and effectiveness oft the local school system and WHEREAS, it is the Stanly County Board of Commissioners' understanding allegations of professional misconduct by local school personnel have been brought to the attention of NOWTHEREFORE BEI IT RESOLVED, the Stanly County Board of Commissioners kindly requests a prompt review of the professional misconduct allegations in an effort to minimize public concerns and bring closure to the process SO our local publicschool  the integrity and effectiveness of the local public school system; and  potentially impact the public's confidence in the system; and  the North Carolina State Board of Education for review;  system can move forward in a positive and productive manner.  ADOPTED this the 5th day of September, 2017  W.D. (Bill) Lawhon, Jr., Chairman Stanly County Board of Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board    Stanly County Board of Commissioners  STANI)COUNTY Meeting Date: September 5, 2017  14  Presenter:  Wter An4 Lad Sarcest,  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD - Document Camera** Laptop*** *PCise equipped with' Windows XP: and! Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyouh have need to use the Document Camera and: zoomi into: a particular area, ifp possible please attacha ac copy oft the document with the area indicated  Please Provide a BriefDeseription of your Presentations format:_ that you need toz zoom into. AI laser lighti is available to pinpoint your area of projection. Your can bring ina a laptopt that willa allow video outt tot be connected att thel lectern set display tot 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  CONSENT AGENDA  A. Minutes - Regular meeting of August 7, 2017.  B.E Elections = Request approval to surplus & sell modified voting booths through GovDeal and have any proceeds from the sale applied towards the purchase oft table-top voting screens. C. ITD Dept. - Request approval of the attached revision to the Information Security Policy. D.F Finance = Request approval of the attached vehicle tax refunds for August 2017.  Request approval of the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    14A  STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES AUGUST7,2017  COMMISSIONERS PRESENT:  Bill Lawhon, Chairman Joseph Burleson, Vice Chairman Scott Efird Janet K. Lowder Ashley Morgan Matthew Swain None  Gene Mcintyre (Participated by phone)  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALLTOORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, August 7, 2017 in the Commissioners Meeting Room, Stanly Commons. Chairman Lawhon called the meeting to order at 7:00 p.m. with Commissioner Efird giving the invocation and  leading the pledge of allegiance.  APPROVAL/ADJUSTMENTS TO THE AGENDA  Vice Chairman Burleson moved to approve the agenda with the noted change to the. July 10th regular meeting minutes. Commissioner Swain seconded the motion which passed by  unanimous vote.  ITEM#1-F RETIREMENT AWARD PRESENTATION FOR REGINA FARMER  The Board recognized Ms. Regina Farmer upon her retirement with twenty (20) years of service  with the Stanly County Public Library.  ITEM # 2 - THE FORK FARM & STABLES UPCOMING SPORTING CLAY EVENT AND ITS  ECONOMIC IMPACT FOR THE COUNTY  Presenters: Jim Cogdell, Owner of the Fork Farm & Stables  Austin Kiker, Events Director  Page 1 of11    CVB Director Chris Lambert introduced Mr. Cogdell stating that the Fork Farm & Stables continues to be an integral part of the county'seconomy by generating $2- -$3 million dollars in tourism annually. Mr. Cogdell and Mr. Kiker provided a brief overview of the history of The Fork Farm and the upcoming sporting clay event in October which will include more than 600 shooters from around the world. As a show of support, it was requested that the Board allow signage to be placed throughout the county for the event and to request. the Board consider a monetary donation to help cover the expenses associated with it. Mr. Cogdell and Mr. Kiker  then entertained questions from the Board. No further action was taken. TEM#3-UVESTOCK ARENA FUNDRAISING UPDATE & BID REQUEST Presenter: Reggie Medlin, Project Committee Representative  Mr. Medlin was in attendance to provide an update on the fundraising efforts for the livestock arena. He thanked the Board for their earlier commitment of $250,000 for the project adding thus far $1.025 million has been secured via payments and pledges from citizens and local businesses towards the total cost of construction. He noted several fundraising events that are planned as well as pending grant applications totaling $300,000 that have been submitted as Itv was requested the Board consider putting the project out to bid SO a definitive cost of construction can be determined. Additionally, the committee requested the Board provide "bridge/gap" funding to cover the cost of construction while fundraising efforts continue. After a brief period of questions, Commissioner Efird moved to put the arena project out to bid and provide the bridge/gap funding as requested. The motion was seconded by' Vice Chairman  well.  and passed by unanimous vote.  ITEM#4-TAX COLLECTOR'S ANNUAL SETTLEMENT STATEMENT Presenter: Clinton Swaringen, Tax Administrator  Pursuant to GS 105-373, the Tax Collector presented the annual settlement report to the Board which provides a summary of the collection activity for FY 2016-17 with the statutory remedies of garnishment, attachment, debt setoff, escheat and pre-foreclosure being utilized to the extent possible for collection of taxes. As part of the settlement, it was also requested the Board charge the Tax Collector with the collection of taxes for FY 2017-18 and also accept/  approve the annual settlement report.  By motion, Vice Chairman Burleson moved to accept and approve the annual settlement report and charge the Tax Collector with collection of the current fiscal year taxes. Commissioner  Morgan seconded the motion which carried by unanimous vote.  Page 2of11    TEM#5-PLANNING & ZONING Presenter: Michael Sandy, Planning Director  A. Recognition of Tim Swaringen as 2017 NCZoning Official of the Year  Planning Director Michael Sandy took a moment to recognize Tim Swaringen who was recently honored as the 2017 NC Zoning Official of the Year by the NC Association of Zoning Officials on Tuesday,luly18" Mr. Sandy and the Board commended. him on aj job well done.  B. ZA 17-03 - Consideration of a request by John Mason for approval of the attached Applicant John Mason submitted a request for the uses permitted by right in an M-1 District be amended to include the ability of the property owner to sell automobiles, trucks and other vehicles (new or used). This change will allow for the sale of any type of vehicle (cars, trucks, boats, motorcycles, heavy equipment, tractors, travel trailers, utility trailers, etc.). Currently an M-1 District allows for the sale of boats, but no other vehicles. Mr. Mason restores motorcycles as a hobby and leases a property on Mission Church Road which is zoned M-1 as a machine shop. NCDMV requires those that sell more than 5 vehicles each year hold a dealer's license and maintain an office. Mr. Mason wishes to acquire a dealer's license and have an office in a building adjacent to the machine shop. The requested amendment will permit him to operate legally and allow the Planning Department to issue a letter to the NCDMV certifying that the location is appropriately zoned for a sales office prior to his receipt of a dealer's license. The Planning Board unanimously recommended approval of the amendment at their meeting on  amendment to the language for Zoning Ordinance Section 611.1  July10,2017.  After a brief period of questions, Chairman Lawhon declared the public hearing open. Mr. Mason came forward to speak in favor of the request adding that he feels the amendment will encourage economic development for all M-1 Districts in the county. With no one else coming  forward, the hearing was closed.  By motion, Vice Chairman Burleson moved to approve the requested amendment to the language of Zoning Ordinance Section 611.1 stating that the amendment follows the 2010 Stanly County Land Use Plan by encouraging land use patterns that provide a compact mix of land uses at a higher intensity of development. The motion was seconded by Commissioner  Efird and passed by unanimous vote.  .Z ZA17-04-R Rezoning request for Timothy' Wilson & Mary Moses  Applicants Timothy B. Wilson and Mary E. Moses submitted a request to have the property located northwest of Airport Road and just south of its intersection with NC 740 in New London tob be rezoned to M-1 Light Industrial (Tract # 9565). The property is currently zoned RA  Page 3of11    (Residential Agricultural) with surrounding properties being zoned RA, the property just north zoned M-1 and the airport property zoned M-2. Mr. Wilson has requested the property be rezoned in order to use it for a car sales lot. With approval of the earlier request submitted by Mr. John Mason, ZA 17-03 will also include the new language for Zoning Ordinance Section 611.11 as well. It was requested the Board rezone the subject property from RA to M-1. With no questions, Chairman Lawhon opened the public hearing. Mr. Timothy Wilson came forward to speak in favor of the request. With no one else coming forward to speak for or  against, the hearing was closed.  After a brief discussion, Vice Chairman Burleson moved to approve the rezoning request as presented adding that the proposed location is in a growth area per the 2010 Stanly County Land Use Plan which also recommends the promotion of economic development in Stanly County. The motion was seconded by Commissioner Lowder and carried by a 7-Ovote. TEM#6-HEALTH & HUMAN SERVICES CONSOLIDATION DISCUSSION. AND PUBLIC HEARING County Manager Lucas introduced the item noting that the Board had previously discussed the idea of consolidating the Public Health and Social Services departments at its planning retreat earlier this year and a budget workshop in June. Board instructed staff to provide public notice for a public hearing related to the human services consolidation for the August 7th meeting. It was requested the Board hold a public hearing to receive comments regarding the potential  Presenter: Andy Lucas, County Manager  consolidation and discuss or consider any action related to it.  With no questions from the Board, Chairman Lawhon declared the public hearing open. During  this time the following individuals came forward to address the Board: that no gain or benefit has been determined by doing SO.  Joan Eudy, At-Large Board of Health member, spoke against the consolidation stating Larry Faulkner, Board of Health Chairman, spoke against the consolidation stating that Robin Listerman, Social Services Board member, spoke against the potential consolidation noting concerns that doing SO would gravely interfere and affect the Amy Yow, Butterfly House Director, feels the consolidation is a needless change since Martha Sue Hall stated that she has worked with the NC court system for the past 30 years and has learned that the Health Department and Social Services each have their  no savings would be incurred and employee moral would be an issue.  services provided by the departments. both departments work well individually.  Page 4 of11    own responsibilities. She encouraged the Board not to consolidate the departments just Barbara Whitley, retired Social Services Director, expressed concerns that the potential consolidation will create more issues rather than solve any adding that the current TommyJordan, small business owner, spoke against the consolidation stating that based on.hisresearchheseesno.benefiting doing this and expressed concerns that the county has not contacted the School of Government to see if any positive feedback has been received from the counties who have already consolidated their departments. Burnetta Maske, former Social Services Board Chairperson, agreed with previous comments stating that the majority seems to be against the consolidation and that the reasons of cost effectiveness and improving accountability within the departments are  because 30 plus counties have already chosen to do SO.  system is effective and works well.  not enough to warrant what is being considered even under Option 2.  With no one coming forward to speak in favor of the consolidation, Chairman Lawhon closed  the public hearing.  The Chairman introduced the item for discussion by the Board. Vice Chairman Burleson began by stating that he had heard the term substantial equivalency in recent discussions and asked the County Manager to explain it further as a possible option. The County Manager provided a brief explanation ofi it adding that ultimately substantial equivalency would result in consistency with personnel in both departments but would not address concerns expressed by the Board regarding accountability. Vice Chairman Burleson stated that because of this, it would not be  the best option to consider.  Commissioner McIntyre stated that he can see some benefits in consolidating the departments but has concerns that no feedback has been obtained from other counties who have already done. He encouraged the Board to enlist the help of the School of Government to determine both the pros and cons of a consolidation and to provide guidance in developing a plan should the Board decide to move forward with the consolidation. He then requested the Board  consider tabling the issue to allow additional time to obtain thisinformation.  Commissioner Lowder expressed concerns that although 22 counties have consolidated their departments, no additional counties have done sO since 2012. She feels that if any of the counties who have done SO had positive results, the Board would have heard about it or the county would have contacted the School of Government with those results. Commissioner Lowder moved to authorize staff to gather information from those counties who have consolidated their departments for information, but to abandon the consolidation at this time.  Page 5of11    Vice Chairman Burleson asked Commissioner Lowder to restate her motion to clarify whether the request is to table or abandon the issue. Commissioner Lowder amended the motion to state that the Board will not approve consolidation of the health and social services Vice Chairman Burleson stated his non-support of the motion to abandon the issue but feels moreresearch is-needed: to educate the Board and address concerns expressed during earlier discussions. He requested Commissioner Lowder consider amending her motion to state this. Inr response, Commissioner Lowder stated that the Board has discussed the issue at length and  departments. Commissioner Mcintyre seconded the motion.  would not amend the motion.  Commissioner Morgan addressed the County Manager to request that he provide details of the information he had received by speaking with the county managers in several of the counties who have completed the consolidation. County Manager Lucas stated he had spoken with the managers in Rockingham, Montgomery and Richmond counties and had heard a presentation from the Carteret County Manager, all of whom noted that there were bumps along the way while working through the consolidation, but still felt there was enough benefit in doing it from their perspective. Commissioner Lowder stated concerns that no feedback has been obtained  from the board members or clients, but only county managers.  Commissioner Efird stated he does not disagree with any of the comments made but would prefer to have more information before making a decision. Therefore he would rather table  the item for further discussion rather than abandon it.  Commissioner Morgan stated concerns with further delaying a decision adding that he is against abandoning the issue and being in the same situation next year. He stated his support of obtaining additional information now and to move forward with developing a plan for Option  2 which can be communicated to the public.  Commissioner Swain stated that he had spoken with the majority of the Social Services Board members and a few from the Board of Health earlier that evening. He agreed that there are unanswered questions, however he does not feel the issue needs to be abandoned but prefers the Board conduct its due diligence by obtaining additional information for the benefit of the Board and public. Commissioner Swain then requested Commissioner Lowder amend her motion to abandon the issue but instead choose a specific option to be researched.  Commissioner Lowder restated her unwilingness to amend the motion.  Page 6 of11    With a first and second motion on the floor to not consolidate the departments, Chairman  Lawhon called for a vote. The motion failed by a5-2vote. Ayes: Commissioner Lowder and Commissioner Mcintyre.  Nos: Chairman Lawhon, Vice Chairman Burleson, Commissioner Efird, Commissioner Morgan By-motion, Commissioner Swain-moved to authorize staff to proceed with a research based option (without selecting a specific option) for Option 2 and to develop a departmental structure to be brought back to the Board at a later date. Commissioner Morgan seconded the  and Commissioner Swain.  motion.  For the public's information, Commissioner Lowder requested Commissioner Swain explain why Option 2 is being considered and not Options 1 or3. Commissioner Swain stated that Option 1 does not consolidate the departments and Option 3 is not being considered because the responsibilities of the current social services board and health department board would fall on the county commissioners. However, Option 2 includes some of the very ideas that both  boards are trying to preserve.  With a motion and second on the floor to table the item for further study of Option 2, Chairman Ayes: Chairman Lawhon, Vice Chairman Burleson, Commissioner Efird, Commissioner Mcintyre,  Lawhon called for a vote. The motion passed with a 6-1 vote. Commissioner Morgan and Commissioner Swain.  No: Commissioner Lowder.  RECESS  Chairman Lawhon called for a short recess at 9:08 p.m. The meeting reconvened at 9:18 p.m. ITEM # 7 - DISCUSSION OF FUTURE ROAD PROJECTS: STRATEGIC TRANSPORTATION  INVESTMENT  Presenter: Commissioner Swain  Commissioner Swain stated that at the previous RPO meeting, a list of road projects to be completed over the next 10 years was reviewed and are being considered for submission to NCDOT for funding. Of the 32 projects listed, 9 are in Stanly County. At the meeting, it was noted that 3 of the Stanly County projects may be removed by the elected officials on RPO: since they are not expected to be ready for expansion in the near future. Commissioner Swain noted the public hearing that is currently taking place to allow comments to be submitted through the RPO website until September 14th. The RPO committee will then vote to determine which 18  projects are submitted for state funding.  Page 7of11    The presentation was for information only and required no action. ITEM#8-BOARD & COMMITTEE APPOINTMENTS Presenter: Andy Lucas, County Manager A. Centralina Workforce Development Board her unexpired term which ends June 30, 2018.  Due to the recent resignation of Ms. Kris McVey, Private Sector Representative on the CWDB forStanlyCounty,itiwasrequested. the Boardappointareplareplacementtoservetheremainderok  By motion Commissioner Swain moved to appoint Ms. Monica Johnson as requested. The motion was seconded by Commissioner Lowder and passed by unanimous vote.  B. Economic Development Commission (EDC)  With the passing of House Bill 151, a new EDC Board needs to be appointed based on the new provisions of that law. It was requested the Board appoint ten (10) individuals representing business or industry from the five (5) election districts in the county in addition to two (2)  county commissioners to serve on it as well.  Chairman Lawhon opened the floor for nominations. Vice Chairman Burleson moved to  appoint the following individuals:  District1- - Rick Williams for a 2 year term; Larry Baucom for 1 year. District 2- Steve Bradley for a 2 year term; Mike Laton for 1 year. District 3 - Wes Morgan for a 2 year term; Wayne Sasser for a: 1 year term. District 4 - Greg Underwood for a 2 year term; Charles Brown for a 1 yeart term. District 5 - Ryan Mcintyre for a 2 year term; Cindy Beane for a 1 year term. County Commissioners Chairman Lawhon and Commissioner Lowder.  Commissioner Morgan seconded the motion. With no other nominations presented, Chairman Ayes: Vice Chairman Burleson, Commissioner Mcintyre and Commissioner Morgan. Nos: Chairman Lawhon, Commissioner Efird, Commissioner Lowder and Commissioner Swain.  Lawhon called for a vote. The motion failed with a 4-3 vote.  District1- Commissioner Lowder moved to appoint Larry Baucom for a 2 year term and  Rick Williams for a 1 year term.  Prior to the vote and for clarification at the Board's request, the County Attorney stated the Board would need to cast a vote for each nominee for each district then cast a second vote to  determine the individual terms per the Board's Rules of Procedure (Rule 31).  Page 8of11    With a motion to appoint Larry Baucom and Rick Williams for District 1, Chairman Lawhon called for a vote. The motion to appoint Larry Baucom passed by unanimous vote and a second  vote to appoint Rick Williams for District 1 passed by unanimous vote as well. For the remaining districts, the following individuals were presented for consideration: Distrnet2-Commissone: Morgan nominated Steve Bradley and Mike Laton. District3 -Commissioner Morgan nominated Wayne Sasser and Wes Morgan. District 4-C Commissioner Lowder nominated Charles Brown and Kelly Lowder. Charles Brown was appointed by unanimous vote; Kelly Lowder's appointment failed by  BothwereaPpontedbyunanmousvote Both were appointed by unanimous vote.  a3-4vote.  Ayes: Chairman Lawhon, Commissioner Efird and Commissioner Lowder.  Nos: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and District 4 - Vice Chairman Burleson nominated Greg Underwood. The appointment was Ayes: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  Commissioner Swain. approved by a4-3 vote. Commissioner Swain.  Nos: Chairman Lawhon, Commissioner Efird and Commissioner Lowder.  District 5 Vice Chairman Burleson nominated Ryan Mcintyre and Cindy Beane;  Commissioner Lowder nominated Tiffany Dahle. Ryan Mcintyre was appointed by a 4-3vote.  Ayes: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  Commissioner Swain.  Nos: Chairman Lawhon, Commissioner Efird and Commissioner Lowder. Cindy Beane was appointed bya a7-Ovote. The appointment of Tiffany Dahle failed with a 3-4 vote. Ayes: Chairman Lawhon, Commissioner Efird and Commissioner Lowder.  Nos: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  Commissioner Swain.  The Board then took action to select the term for each member appointed: District1-L Larry Baucom for a 2 year term; Rick Williams for 1 year. Ayes: Chairman Lawhon, Commissioner Efird and Commissionerlowder.  The motion failed by a4-3vote.  Nos: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  Commissioner Swain.  Page 9of11    District2-Steve Bradley for a 2 year term; Mike Laton for a 1 year term.  The motion passed by a4-3vote. Commissioner Swain.  Ayes: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  Nos: Chairman Lawhon, Commissioner Efird and Commissioner Lowder. District:3 -Wes Morgan: fora 2 year term; Wayne Sasser for a 1 year term.  Themotionpassed: bya5-2.vote.  Ayes: Vice Chairman Burleson, Commissioner Efird, Commissioner Mcintyre,  Commissioner Morgan and Commissioner Swain. Nos: Chairman Lawhon and Commissioner Lowder.  District 4 - Greg Underwood for a 2 year term; Charles Brown for a 1y year term. Ayes: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  The motion passed by a 4-3vote. Commissioner Swain.  Nos: Chairman Lawhon, Commissioner Efird and Commissioner Lowder. District! 5 - Ryan Mcintyre for 2 year term; Cindy Beane for a 1 year term.  The motion carried with a 4-3 vote. Commissioner Swain.  Ayes: Vice Chairman Burleson, Commissioner Mcintyre, Commissioner Morgan and  Nos: Chairman Lawhon, Commissioner Efird and Commissioner Lowder.  By motion, Commissioner Swain moved to appoint Chairman Lawhon and Commissioner Lowder as the county commissioners to serve on the EDC Board. The motion was seconded by  Vice Chairman Burleson. The motion passed by unanimous vote.  ITEM#9-C CONSENT AGENDA Presenter: Chairman Lawhon  A. Minutes = Recessed. meetings of June 22 and regular meeting of July 10, 2017. B. Facilities - Request the attached list ofi items be declared surplus & sold. F Finance - Approval of budget amendments # 2018-02 & 2018-03. D.F Finance - Approval of the attached vehicle tax refunds for July 2017  Commissioner Mcintyre moved to approve the above items to include an amendment to the July 10, 2017 regular meeting minutes. His motion was seconded by Commissioner Efird and  carried by a7-Ovote. PUBLIC COMMENT - None.  Page 10 of11    BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  Vice Chairman Burleson invited everyone to the Stanly County Agri-Civic Day on August 19th. Commissioner Efird noted the action taken by the Board earlier concerning the proposed livestock arena adding that it is a great venue not only for the county but surrounding counties Commissioner Morgan reiterated Commissioner Efird's comments concerning the livestock arena and Vice Chairman Burleson'si invitation to the Agri-Civic Day on Saturday.  aswell.  Chairman Lawhon noted that the previous weekend was the last time the C130 airplanes would fly out of the Stanly County Airport since they are being retired and replaced by C17s which are  amuch larger aircraft. ADJOURN  With no further discussion, Commissioner Efird moved to adjourn the meeting and was seconded by Commissioner Swain. The motion carried by unanimous at 9:38 p.m.  W. D. (Bill) Lawhon, Jr.  Tyler Brummitt, Clerk  Page 11 of11    Stanly County Board of Commissioners  STANL) COUNTY Meeting Date: September 5"2017  14B  Presenter:  étini An Lars Saccess,  Consent. Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Ly Document Camera** Laptop*** *PCise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyouh have need to uset the Document Camera and zoomi into a particular area, ifp possible please attacha copy oft the document with the area indicated  Please Provide a BriefI Description of your Presentations format:_ thaty you need toz zoom into. AI laser lighti is available to pinpoint your area ofp projection. ***You can bringi inalaptopt that will allow video outt to! be connected at thel lectern-set display to 60Mhz.  for County Employees.  ITEMTO! BE CONSIDERED  The Board of Elections currently stores an excess of 150 modified voting booths. Previously, the booths housed an electronic ballot casting machine. When new voting equipment was purchased in 2006, Facilities retrofitted the booths to be used for marking paper ballots. The voting booths have  been in service for almost 20 years and modified from their original version.  Approval to sell 150 modified voting booths through GovDeals, and to email a notification oft the listing to other NC County's Board of Elections Departments who may be interested. Additionally, any funds acquired from the sale of the voting booths be applied to the purchase oftable-top  voting screens.  Signature: Date: 123  Dept. Elections Attachments:  Yes Certification of Action Certified to beat true copy of the action taken byt the Stanly County Board of Commissioners on  No  X_  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Stanly County Board of Commissioners  STANL)COUNTY Haraldarue  NE FAELITTA Presenter:, Andy Lucas  146 Consent Regular Agenda Agenda  Date:  September 05, 2017  ITEM TO) BE CONSIDERED  In response to recent events regarding texting and publicrecords laws we have revised our  Information Security Policy accordingly.  Approve revision to Information Security Policy  Signature: Date:  Chad Coble 08/22/2017  Dept.  IT  Attachments: Yes  No  Review Process  Certilication of Action Certified tol be at true copy of the action taken by the Stanly County Board of Commissioners on  Budget Amendment Necessary Finance Director County Attorey County Manager  gaby Qlnsor Clerny Gurr Chudter GMM. sucad  Tyler Biummitt, Clerk tot thel Board  Date    Using Lockable Storage and Fire-Protected Cabinets: Departments shall store valuable equipment and confidential information securely. Where appropriate, departments shall use fire-protected storage for documents and media containing information critical to their business  function with off-site computer backups.  Internet  Internet Access: Employees should make every effort to access Web sites that pertain only to their job related: needs and County business. Sending, receiving, displaying printing or otherwise disseminating material that is fraudulent, harassing, illegal, embarrassing, sexually implicit, obscene, intimidating or defamatory is prohibited. Downloading of pornographic materials, replication of copyrighted material and downloading of computer software are not permitted and may result in immediate dismissal. Access/download ofs streaming media (audio/video) sites such as radio, movies, videos, news, games, music, gambling, etc., along with 'chat rooms' are not permitted. Ifstreaming media is required for work related activities, the department supervisor must authorize user and notify IT department to enable the streaming media activity. Employees may not access the Internet for unauthorized entry into computer systems via the network. Employees should exercise caution while on the Internet. Every measure should be taken to protect the county's computers from unauthorized access and virus infection. Each computer accessing the Internet is required tol have anti-virus software. Employees are allowed occasional use for personal reasons only sO long as it is used in moderation, adheres to this policy, does not interfere with county work and the direct measurable cost to the public is none. ITI Department has software inj place to monitor Internet traffic. The Internet is a public media and employees should be aware that Stanly County assumes no responsibility for objectionable content. Electronic Communication-ail: Communications sent or received by county employees email systems-may be records as defined by the North Carolina Public Records Law, N.C.G.S. $$132.1, et seq., and shall be managed according to the requirements ofa county's record retention policy or as set forth in the General Schedule for Electronic Records published by the Department of Cultural Resources. The marketplace currently offers a multitude of communications platforms with new ones constantly coming online. The County doesn'thave the means to support all these platforms and ensure they comply with statutes. Therefore only those platforms that have been vetted and approved by the IT department shall be used to conduct County business. Currently the only approved electronic communications platforms are County-owned GMail, Google Hangouts (Chat), Facebook, and Twitter accounts. All other electronic communication platforms or using any personally owned accounts on any platform is strictly prohibited and and ifu used the custodian of that record shall be responsible for complying with the County's record retention policy. Alremat-senttoorromyourcomyema-addresses wil-bearehived-imacemtma-dmabaseimonertocomplywithstatues-intheeyentarpubie records-requestistismade-forerusert)emat-alremat-ne-perainngto/Countybusiness-wil-be: Hotbar, Smiley Central, or any other email add-on program or toolbars, etc. are not allowed. Emait-retention-imitsaesetbyH-Departmentoconseressystemresourees- Because oft the  withheld-from-whatissubmitec-to-the-requester:  3    possibility oft the commingling of official county work product and/or public records with personal information and the potential for violations of North Carolina General Statutes, IT will not automatically forward county email to any email account without authorization by management. #-Departimenthasmoecemieloveramédeedesnetsperfousedeemailacounts- UsersmustreeiveauthorrationfrometheCoumyMamegeforuseoHhormatzyahooorany, Sending: Donot knowingly send out an email message that contains viruses, Trojan horses or other malware. Do not use the electronic-mail system or network resources to propagate chain letters, misinformation or hoax information. Do not use profanity or send questionable material. Do not forward any confidential information to any unauthorized party without the prior approval ofa department manager.Do not send large files (over five [5] megabyte) to individuals, as these files may have an undesired effect on the response and stability of the electronic-mail system. Do not send unsolicited messages to large groups of! people except as required to conduct Receiving: Users should be aware oft the potential security risks involved in responding to unsolicited commercial email (spam), including responding to an invitation contained in such email to have one's email address removed from the sender's list. Upon receiving an objectionable or obscene email, notify management. Users should take appropriate action to reduce or eliminate the volume of email received not necessary to their assigned work. Email pertaining to county business shall be retained pursuant to applicable law.  theroutside-emat-acoumtoneounty-computers.  county business.  Website: The website serves as an information vehicle for the County. There shall be only one official website for the County of Stanly. In order to maintain a consistent, quality presence on the Internet, County departments interested in developing content for the Internet should coordinate and receive approval from ITI Department before Internet information will be published. Once information is published, it is the ongoing responsibility oft the corresponding department to ensure the timeliness and accuracy of the content ofits Web pages. Web page upgrades should be forwarded to ITI Department for review and publication. Advertising and solicitation are prohibited on the site. Links to other web sites will be at the discretion of Stanly County. Links to non-government sites must meet predefined, mutually  agreeable content guidelines.  Soffware/Hardware Purchases/Installs  The ITI Department will establish and set forth standards for all hardware including mobile computing and storage devices, software, networking, and other support systems associated with information technology. Departments procuring equipment, software, or other services must consult with the ITI Department and insure these standards are met. The IT Department must approve all technology related purchases and will determine the placement ofe equipment tol best meet the needs of the county. Thel IT Department will neither support nor: maintain equipment, software, or the network connectivity of equipment or systems procured by departments failing  toi meet established standards.  4    Stanly County Board of Commissioners  STANIY)COUNTY Meeting Date: September 5, 2017  Presenter:  14D  Consent  MnAnllSn.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis equipped with Windows XP: and Microsoft Office XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** lfyoul have need to use-t the Document Camera and zoomi into a particular area, if possible please attach a copy of the document with the: areai indicated  Please Provide a Brief Description ofyour Presentations format:_ that you need toz zoom into. AI laser lighti is available toy pinpoint your area of projection. *** You can bringi inal laptop that will allow video out tol be connected at thel lectern-set displayt to6 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED  Please see the attached August 2017 refund report from the North Carolina Vehicle Tax System for taxpayers due vehicle refunds over $100 which requires Board of Commissioners: approval.  Consider and approve the attached vehicle tax refunds.  Signature: Toby R. Hinson Date: 8/30/17  Dept. Finance Attachments:  Yes Certification of Action Certified to be atrue copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    888888 88 888  888 88  5 588 58 s SF 588  6