STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA APRIL17,2017 7:00 P.M.  CALL1 TO ORDER & WELCOME - CHAIRMAN LAWHON APROVAJADIUSIMENISTO THE AGENDA  INVOCATION & PLEDGE OF ALLEGIANCE - COMMISSIONER MCINTYRE  SCHEDULED AGENDA ITEMS  1. STANLY COUNTY UTILITIES  Presenter: Donna Davis, Utilities Director 2. STANLY WATER & SEWER. AUTHORITY Presenter: Donna Davis, Utilities Director  3. UWHARRIE PLAYERS - REQUEST TO UTILIZE COURTHOUSE FOR OCTOBER  2017 PERFORMANCE  Presenter: Andy Lucas, County Manager  4. CONSENT AGENDA  A. Minutes - Regular meeting of April 3, 2017.  B. Finance - Request approval of the attached vehicle tax refund report. .P Planning & Zoning - Request approval of the attached interlocal agreement between the Stanly County Planning Department and the D.A Airport - Request approval of budget amendments # 2017-40 & # 2017-41  Town of Stanfield.  and associated project ordinance.  PUBLIC COMMENT  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS    RECESS the meeting until Monday, May 15th at 5:30 p.m. for a joint dinner meeting with the Library Board of Trustees in the Stanly County History Center.  The next regular Board meeting will be Monday, May 15th at 7:00 p.m.    Stanly County Board of Commissioners  STANLV) COUNTY Meeting Date: April17,2017  Presenter: Donna Davis  Water An led.s Sarcet,  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need to use the Document Camera and zoom into a particular area, if possible please attach a copy oft the document with the area indicated  Please Provide a Brief Description ofy your Presentations format:_ that your need toz zoomi into. Al laser lighti is available to pinpoint your area ofp projection. *** You can bringi inal laptop that will allow video out tol be connected att the lectern set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED Stanly County Utilities  Stanly County Utilities received bids for the Airport Road Sewer Project on Thursday April 6, 2017 at 2:00 pm in a public bid opening. Seven bids were received with Herrin Industries of Mt. Thej project will be funded in part by a Clean Water State Revolving Loan of up to $1,121,043 and  Pleasant, North Carolina submitting thel lowest bid.  al North Carolina Department of Commerce grant in the amount of $500,000.  1) Award construction contract in the amount of $1,055,466.32 for the Airport Road Sewer Project to the lowest, responsive, responsible bidder, Herrin Industries ofMt. Pleasant, 2) Adopt the resolution accepting the Clean Water State Revolving Loan of up to $1,121,043.  North Carolina  Signature: Date: 4-11-17  Dept. Attachments:  Yes X Certification of Action Certified to be at true copy oft the action taken the County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Director Finance Budget Amendment Necessary County Attorney County Manager Other:  by Stanly  X  Tyler Brummitt, Clerk tot the Board  Date    chambers engineering, pa  129 North First Street 704.984.6427ph Albemarle, NC: 28001 www.ce-pa.com  Mrs. Donna Davis, Utilities Director County of Stanly 1000-12 North Firsts St. Albemarle, NC 28001 Re: County of Stanly  4/7/2017  Airport Corridor Sewer mprovements Recommendation of Award  Dear Mrs. Davis:  Sealed bids were received on Thursday, April 6", 2017 at 2:00 PM EST for the above referenced project in the County Manager's Conference Room at the Stanly County Commons. There were 10 record plan holders with 7 received bids prior to the specified Bid Opening time. Bids were publicly opened and read aloud at the specified Bid Opening time. The bidt tabulation is as presented in the After canvassing all bids received, iti is our recommendation that this project be tentatively awarded, subject to NCDEQ - Division of Water Infrastructure approval, to the apparent responsive, responsible low bidder, Herrin Industrial, Inc. of PO Box 523, Mt. Pleasant, NC: 28124 for thet total bid The proposed contract award would be on a unit price basis with reimbursement for work completed compensated in accordance witht the Contract Bid Form Unit Price schedule. Again, thank you fory your time and efforts in this matter. I am available at your convenience should you need additional  attached Certified Bid Results.  amount of $1,055,466.32.  information or assistance.  Sincerely,   Pelkr John R. Mcintyre, PE Cc:  Anita E. Reed, PE NCDEQ- Division of Water Infrastructure  Attach: Certified Bid Results  Unit Price Bid Tabulation    chambers engineering, pa  129 North First Street 704.984.6427; ph Albemarle, NC: 28001 www.ce-pa.com  CERTIFIED BID RESULTS Airport Corridor Sewer Improvements Certified Bid Results County of Stanly April6 6', 2017/2:00 PM EST  Project Description Owner Bid Opening Datel Time  Bid Rank 1  Bidder  Bid Bond Enclosed YES NO YES NO YES NO YES NO MVES NO YES NO MES NO  Total Base Bid $1,055,466.32 $1,087,790.00 $1,120,840.00 $1,155,895.00 $1,350,590.00 $1,522,700.00 $1,905,585.00  Herrin Industrial Inc. 2 Landsdown Earth & Pipe, Inc. 3 Hall Contracting Corp. 4 SKC, Inc. 5 Dellinger, Inc. 6 State Utility Contractors, Inc. 7 Propst Construction, Co.  I,John R. Mcintyre, PE, hereby certify that the above tabulation of Bids is true and accurate to the best of my knowledge and that all Bids were received and processed in accordance with the requirements oft the  solicitation and Contract Documents. Signed this the 7" day ofA April, 2017  SEAL 40325  dhn R. Mcintyre, PE    de s        €    Stanly County Utilities 10001 North First Street Suite 12 ALBEMARLE, NORTH CAROLINA 28001  RESOLUTION BY GOVERNING BODY OF APPLICANT  WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water  Infrastructure Act of 2005 (NCGS 159G) have authorized the making ofl loans and grants to aid eligible units of government in financing the cost of construction of wastewater collection system, amount of $1,121,043 for the construction of a wastewater collection system project described as Airport Road Sewer Improvements to install 11,700 LF of6" force maini from Pump! Station 1, parallel to an existing 4" force main from Pump Station 1, install four (4) air release valves. install two (2) 50 HP submersible pumps, repair five (5) damaged manholes and repair +/-200LFof4"  and  WHEREAS, the North Carolina Department of Environmental Quality has offered a State Revolving Loan in the  PVC service lateral, hereafter referred to as the "Project"; and  WHEREAS, Stanly County intends to construct said Project in accordance with engineering plans and  specifications that have been or will have been approved by the North Carolina Public' Water  Supply Section.  NOW THEREFORE BE ITI RESOLVED, BY1 THE BOARD OF DIRECTORS OF STANLY COUNTY:  That the Stanly County, does hereby accept the State Revolving Loan offer in the amount of $1,121,043; That Stanly County does hereby give assurance to the North Carolina Department of Environmental Quality that they will adhere to all applicable items specified int the standard "Conditions" and "Assurances" of the Department's funding offer, awarded in the form ofa State Revolving Loan; and That Andy Lucas, County Manager, the Authorized Representative, and successors so titled, is hereby authorized and directed to furnish such information, as the appropriate! State agency may request in connection with: such application or the Project: to make the Assurances as contained above; and to execute such other documents as may be required in connection with the application; and That Stanly County has complied substantially or will comply substantially with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the Project and to Federal and State grants and  and  loans pertaining thereto.  Adopted this the 17th day of April, 2017 at Albemarle, North Carolina.  W.D. Lawhon, Jr., Chairman Stanly County Board of Commissioners  Stanly County Utilities- - Airport Road Sewer Project (CW SRF program)    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting as Clerk to the Board of Directors of Stanly County does hereby certify: That the above/attached resolution is at true and correct copy oft the resolution authorizing the acceptance ofa Clean' Water State Revolving Loan with the State of North Carolina, as regularly adopted at a legally convened meeting of the Stanly County Board of Commissioners duly held on the 17th day of April, 2017; and, further, that such resolution has been fully recorded in thej journal of proceedings and records in my office. IN WITNESS  WHEREOF, I have hereunto set my hand this  day of  20_  (Signature of Recording Officer)  Clerk to the Board of Commissioners, Stanly County, North Carolina (Title of Recording Officer)  Stanly County Utilities- - Airport Road Sewer Project (CW SRF program)    Stanly County Board of Commissioners  STANV)COUNTY Meeting Date: April17,2017  Presenter: Donna Davis  2  WatrAal lad.s Saccer,  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD LJ Document Camera** Laptop*** *PCise equipped with' Windows XP and Microsoft Office) XP( (including' Word, Excel, and PowerPoint), Internet connectivity: and Network connectivity ** Ifyoul have need to use the Document Camera and zoom into: a particular area, ifp possible please attach a copy oft the document with the area indicated  Please Provide al BriefDescription ofy your Presentations format: that you need toz zoom into. AI laser lighti is available top pinpoint your area of projection. *** You can bringi in: al laptop that will allow video out to be connected: at the lectern set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED Stanly Water & Sewer Authority  Stanly Water & Sewer Authority (SWSA) has an active loan with Stanly County. SWSA is requesting a refinance of the current loan balance of $396,000 with an additional $104,000 for a total loan of $500,000. The additional funds will be used to provide operating reserves for the  Authority.  1) Approve refinancing of the existing Stanly Water & Sewer Authority loan at a rate of2% with  ap principal balance of $500,000 for a 20 year term.  Signature: Date: 4-11-17  Dept. Attachments:  Yes X Certification of Action Certified to be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  X  Tyler Brummitt, Clerk tot the Board  Date    NORTH CAROLINA STANLY COUNTY  INTERLOCAL AGREEMENT  This is an Interlocal Agreement dated the.  day of  2017 by and  between the County of Stanly, al body politic and corporate oft the State of North Carolina (hereinafter referred to as "County") and the Stanly' Water and Sewer Authority, a body politic and corporate of the State of North Carolina (hereinafter referred to as' "Authority").  WHEREFORE, the Authority engaged int the contracting and construction of water lines along and ini the vicinity of NC 24/27 Highway (hereinafter referred to as Project #1") and NC  138 Highway (hereinafter referred to as "Project #2"); and  WHEREFORE, the County, pursuant to Interlocal Agreements Dated May 13, 2008 and October 4, 2010 by and between the County of Stanly and the Stanly' Water and Sewer Authority, provided the Authority with financing for Project #1 and Project #2 on an interim  basis; and  WHEREFORE, Project #1 and Project #2 are both complete, and the Authority now owes WHEREFORE, the County has agreed to refinance the Authority's existing amount of indebtedness to the County ($396,000.00) that is outstanding from Project #1 and Project #2 and to finance an additional amount ($104,000.00) fori the replenishment oft the Authority's  ab balance of $396,000.00 to the County;  operating reserves.  NOW THEREFORE, for and in consideration of the mutual promises and agreements contained herein, and other valuable consideration, the County and Authority agree as follows: 1. The County agrees, effective May 1, 2017, that it will refinance the Authority's existing amount ofi indebtedness to the County ($396,000.00) and finance an 2. The Authority agrees, effective May 1, 2017, that the County will charge and the Authority will pay a two percent (2%) per annum interest rate for the twenty year 3. The Authority agrees to make annual payments, beginning May 1, 2018, int the amount of $30,578.36 to the County in accordance with the Amortization Table, which is attached hereto andi incorporated by reference herein as "Exhibit A." IN WITNESS WHEREOF, the County and Authority each pursuant to the resolutions of their respective governing bodies have caused this Interlocal Agreement to be executed and  additional $104,000.00 for the Authority.  term of the County'sf financing.    attested by their duly authorized officers and official seals affixed the day and year first above  recorded.  Joshua J. Morton, Jr., Chair Stanly' Water and Sewer Authority  W.D. Lawhon, Jr., Chair Stanly County Board of Commissioners  Attest:  Attest:  Tyler Brummitt, Clerk Stanly Water and Sewer Authority  Tyler Brummitt, Clerk Stanly County Board of Commissioners    Exhibit A  Amortization Table  INPUTS 5/1/2017 $500,000.00 2.00% 20 20 5/1/2037 $111,567:20 Balance 500,000.00 458,431.71 437,021.99 415,184.07 392,909.39 370,189.22 347,014.64 323,376.57 299,265.74 274,672.70 249,587.79 224,001.19 197,902.85 171,282.55 144,129.84 116,434.08 88,184.40 59,369.73 29,978.76 0.00  Date of Loan Loan Amount Annual interest Rate Term ofl Loan (years) Number of Payments per Year Total Number of Payments Date of Final Payment Total Interest Payment Number  Payment  Principal  Date Amount Interest Reduction 2 5/1/2019 30,578.36 9,588.43 20,989.93 3 5/1/2020 30,578.36 9,168.63 21,409.73 4 5/1/2021 30,578.36 8,740.44 21,837.92 5 5/1/2022 30,578.36 8,303.68 22,274.68 6 5/1/2023 30,578.36 7,858.19 22,720.17 7 5/1/2024 30,578.36 7,403.78 23,174.58 8 5/1/2025 30,578.36 6,940.29 23,638.07 9 5/1/2026 30,578.36 6,467.53 24,110.83 10 5/1/2027 30,578.36 5,985.31 24,593.05 11 5/1/2028 30,578.36 5,493.45 25,084.91 12 5/1/2029 30,578.36 4,991.76 25,586.60 13 5/1/2030 30,578.36 4,480.02 26,098.34 14 5/1/2031 30,578.36 3,958.06 26,620.30 15 5/1/2032 30,578.36 3,425.65 27,152.71 16 5/1/2033 30,578.36 2,882.60 27,695.76 17 5/1/2034 30,578.36 2,328.68 28,249.68 18 5/1/2035 30,578.36 1,763.69 28,814.67 19 5/1/2036 30,578.36 1,187.39 29,390.97 20 5/1/2037 30,578.36 599.60 29,978.76  0 5/1/2017  5/1/2018 30,578.36 10,000.00 20:578:36 479,42164    Revised 10/19/2007  Stanly County Board of Commissioners  Meeting Date  April 17,2017  3  STANI)COUNTY  Consent Agenda Regular Agenda  Waenh An Lards Bascea. Presenter:  Andy Lucas, County Manager ITEM TO BE CONSIDERED  Uwharrie Players Request to Utilize Courthouse for October 2017 Performance  It has come to the attention of staff the Uwharrie Players would like to utilize the Courthouse facility for their two (2) week play production in October 2017. This would also include multiple rehearsal dates. Ifthe Board is inclined to authorize the Uwharrie Players' use oft the Courthouse facility, iti is recommended al Facility Use Agreement (similart to the one used for the Agri-Civic Center) be executed. The Facility Use Agreement will: address insurance requirements, fees, security and other issues related to the lease ofthe Itisr recommended ai fee of $1,300 be charged for use oft the facility to cover the additional expense of utilities and general facility use. Further, iti is recommended a $200 cleaning fee bei included for each oft the six (6) performance dates to ensure adequate cleaning and janitorial service. The total recommended fee 1. Review and consider the Uwharrie Players' request to utilize the Courthouse facility fort their 2. Establish a rental and cleaning fee and authorize the use ofal Facilities Use Agreement similar to the  Courthouse facility.  for cleaning and general use is $2,500.  October 2017 performance.  agreement utilized for rental of the Agri-Civic Center facility.  Dept Central Administration Attachments:  Signature: Date: 4/11/2017  Ardg Lacas  X Yes Certification of Action Certified to bea a true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    UWHARRIE PLAYERS'  PROPOSAL  FOR USE OF THE  SUPERIOR COURTROOM  FOR THE DRAMA  A FEW GOOD MEN  AARON SORMI  M    ABSTRACT  This is a proposal to use the Superior Courtroom for the Uwharrie Players' (UP) production of A Few Good Men. The proposal will address thei initial logistics that would be ofconcern tot the use and security of the facility. The submitters desire to have an acceptable proposal and realize adjustments may be  necessary before such approval can granted.  SUBMITTED TO  Michael Huneycutt, Stanly County Clerk of Superior Court and Once accepted, copies should be submitted to Kevin Bridges, Senior Resident Superior Court Judge of Stanly County, Lori Hamilton, Superior Court Judge assigned to Stanly County during the time requested, and Lynn Clodfelter, Stanly County  George Burris, Stanly County Sheriff.  District Attorney.  SUBMITTED BY  Vicki Coggins, Chairman of the Uwharrie Players' Board of Directors; Rod Almond, Show Director, and Karmen Mock  Phillips, Production Manager.  PROPOSED  SHOW DATES Friday, October 13, 2017 (evening)  Saturday, October 14, 2017 (evening) Sunday, October 15, 2017 (matinee) Friday, October 20, 2017 (evening) Saturday, October 21, 2017 (evening) Sunday, October 15, 2017 (matinee)  Judges' Conference is scheduled week ofOctober 16th, the show dates would allow for props and set to remain in place between  the two show weekends.    ACCESS NEEDED OUTSIDE  SHOW DATES Rehearsals will occur at the UP Clubhouse until the week  beginning October9,017.October 9-12, rehearsals would need to be in the Courtroom. Typically rehearsals begin at 6:00 and The need for security is acknowledged and will be addressed in The week of October 9, 2017 is a Civil Superior Session. This proposal requests access to the courtroom beginning at 1:00 PM on Wednesday, October 11, 2017. This will allow for props and set materials to be brought up and set up and / or stored in the This is the only modification of any session that would be necessary to facilitate this request. Possible suggestions to allow for this request would be: schedule this session as a non-jury session; any motions or hearing remaining after lunch break on Wednesday to occur in another courtroom, possibly the Civil  run until approximately 10:00. as separate section.  Superior Courtroom.  District Courtroom.  OFF DUTY DEPUTY/ SECURITY  UP would like to cast the sheriff or one of his deputies in one of the roles and thus satisfying the secuntyrequirements; otherwise, UP is aware that the cost of an off duty officer is $25/hour. Clarification wonla-be-mede-HA) deputy would need to remain inside the courthouse during practics-erifam-em-dwy epuly-coud-be-aliedwpenieini-amiere-he-aeliyat 10:00-eachefthe-furrghistheeeuFrPOmeRdbe-meeded-es  practices:  ENTRANCE  UP-desies-o-havepaiePMeRuReAP-MNe-aeimgthepatkang  let: Patrons will use Second Street entrance.    PREVENTING ACCESS TO AREAS OF COURTHOUSE OTHER THAN SUPERIOR COURTROOM  Stairs - Doors on all floors EXCEPT the 4th floor will be blocked off with tape, cones, or stanchion rope. Signs directing patrons Elevators - 2nd and 3rd floors will be blocked with stanchion rope 1stf floor hallways leading to tax office and clerk's office will be  up to the 4th floor will be posted.  blocked off with stanchion rope.  Stanchion rope and labor to be provided by UP.  During performances, two ushers would remain in the lobby on the 4th floor and two ushers would be stationed in the lobby on Exterior doors would be closed and locked during performances. AU UP usher will greet patrons upon entry of facility and will Patrons without tickets will purchase tickets at a table set up in lobby between Register of Deeds and Clerk's cashier's office. 2 UP Ushers will be stationed in the stairwell at the 2nd and 3rd  the main floor.  PATRONS ON SHOW NIGHTS  direct ticketed patrons to the 4th floor.  floor doors to direct patrons to the 4th floor.  AUDIO VISUALS  UP desires to use the projection screen inside the Superior courtroom. UP technical personnel would prefer to use UP's laptop for projection if such equipment is compatible with existing equipment in the courtroom; if the equipment is not compatible, then UP requests the use of the facility's C equipment. UP requests the use ofthe sound/microphones in the courtroom. UP would need to create staging for scenes that occur outside the courtroom. The director'si intention is to have a stage designed to be assembled over / on top of the seats along the wall where lawyers and inmates typically sit. This assembling would be done ins such a manner as to not disturb any property inside the  STAGING  courtroom.    STAGING (Con't)  This staging would be set up on the afternoon of Wednesday, October 11, 2017 and would be disassembled on Sunday, October 22, 2017. The staging would remain in plaçe during the  week of. Judges' Conference.  ADDITIONAL AREAS REQUESTED FOR CAST AND CREW  During production, cast and crew would need access to "back stage" areas. These areas would be: (1)the] hallway leading to the Civil District Courtroom and the Grand Jury Room (UP is not requesting access to the Civil District Courtroom or the Grand Jury Room); (2) Superior Court Judges' Chambers; and (3) the  jury room.    Karmen Mock Phillps PO Box 1162 Albemarle, NC: 28002-1162 980-581-0491  George T. Burris, Stanly Co. Sheriff 223 S. Second Street Albemarle, NC 28001 201 S. Second Street Albemarle, NC 28001  Michael E. Huneycutt, Stanly Co. Clerk of Superior Court  Dear Sheriff Burris and Mr. Huneycutt,  On behalf of the Uwharrie Players I am submitting to both of you a proposal for the use of the Superior Courtroom for the Uwharrie Players' fall production, A Few Good Men. In our proposal we have attempted to address logistical and security issues involved with After reviewing our proposal, Iwelcome the opportunity to discuss with either of you any The Uwharrie Players' Board is very excited about this opportunity and will next meet on Saturday, January 14th. At the meeting, I would like to update them on our progress  our request.  concerns or amendments that may be needed for approval.  towards an approval.  Thank you both for your time and consideration.  Sincerely,  Karmen Mock Phillips    Stanly County Board of Commissioners  STANIY) COUNTY Meeting Date: April17,2017  Presenter: Chairman Lawhon  MéerfaludSua  Consent Agenda Regular Agenda  Presentation Equipment: D Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XPa and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to use thel Document Camera and zoom into a particular: area, ifp possible please attach a copy of the document with the area indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoomi into. AI laser lighti is availablet top pinpoint your area of projection. *** You can! bringi ina al laptop that will allow video out to! be connected att the lectern set display to6 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  CONSENT AGENDA  A. Minutes = Regular meeting of April 3, 2017.  B.F Finance- - Request approval of the attached vehicle tax refund report. County Planning Department and the Town of Stanfield.  C. Planning & Zoning - Request approval of the attached interlocal agreement between the Stanly D. Airport - Request approval of budget amendments #: 2017-40&! #2017-41 and associated project  ordinance.  Request approval of the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be a true copy of the action taken by the Stanly County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    4A  STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES APRIL3, 2017  COMMISSIONERS PRESENT:  Bill Lawhon, Chairman Joseph Burleson, Vice Chairman Scott Efird Janet K. Lowder Gene Mcintyre Ashley Morgan Matthew Swain None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALL1 TOORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, April 3, 2017 in the Commissioners Meeting Room, Stanly Commons. Chairman Lawhon called the meeting to order at 7:00 p.m. with Commissioner Efird giving the invocation and leading the  pledge of allegiance.  APROVAL/ADUSIMENTS TO THE AGENDA  Commissioner Swain requested that agenda item 8(B) = 2016 Child Fatality Prevention Team Activity Summary be pulled from the consent agenda and added as item # 9 for discussion. His motion was seconded by Commissioner Lowder and passed by unanimous vote.  ITEM # 1 - PROCLAMATION DECLARING APRIL 2017 AS SEXUAL ASSAULT AWARENESS Ms. Smith provided a briefr review of Esther House's mission followed by a request for the  MONTH  Presenter: Darla Smith of Esther House  Board's consideration in adopting the proclamation.  Commissioner Efird moved to approve the proclamation as requested and was seconded by  Vice Chairman Burleson. The motion carried witha7-Ovote.  Page 1of6    See Exhibit A Proclamation  Sexual Assault Awareness Month April 2017  ITEM#2-B BOARD OF EQUALIZATION & REVIEW = RESIGNATION OF BOARD MEMBER. JERRY  ALMOND  Presenter: Clinton Swaringen, Tax Administrator  Due to the recent resignation of Jerry Almond, it was requested the Board accept his resignation and decide whether to continue with a four (4) member board or appoint a fifth member to serve the remainder of Mr. Almond's term which expires December 31, 2017. Mr. Swaringen stated that although a minimum of three (3) members is required to conduct a meeting, he normally prefers to have a full board in place. However, this year presents a different situation due to it being a tax revaluation year. He stated concerns that a new member may have difficulty understanding the appeals that will be presented to the board due to inexperience. With that being said, he left it to the Board's discretion as to whether or not to appoint a new member now, or wait until December and allow the remaining board members After a brief discussion, Vice Chairman Burleson moved to accept Mr. Almond's resignation and delay the appointment of a fifth member until year end. Commissioner McIntyre seconded the  to handle the appeals that come before the board.  motion which passed by unanimous vote.  TEM#3-CONTRACT AWARD FOR THE COUNTY'S FY 2016-17AUDIT  Presenter: Toby Hinson, Finance Director  The Finance Office received a quote of $55,000 from Martin Starnes & Associates to provide audit services for the county for FY: 2016-17 which includes a 12.25% increase over the previous year. Mr. Hinson noted that the main reason for the increase is the state auditor'sr requirement for al larger number of DSS case files to be compliance tested thus resulting in an increase in the number of hours it takes to perform the audit. A second quote of $48,500 was received from Thompson, Price, Sçott, Adams & Company of Whiteville, NC. The quote was questioned to make sure that no additional fees would be charged for the additional work required to test DSS case files. Mr. Hinson stated he was told that the quote of $48,500 included this work and  ist the final price.  After a period of questions, Vice Chairman Burleson moved to award the audit contract to Thompson, Price, Scott, Adams & Company at the price of $48,500. The motion was seconded  by Commissioner Morgan and carried bya7-Ovote.  Page2of6    TEM#4-NATIONAL DAY OF PRAYER PROCLAMATION Presenter: Andy Lucas, County Manager 2017 as the 2017 National Day of Prayer.  For Board consideration, the County Manager presented the proclamation declaring May 4,  Commissioner Mcintyre moved to approve the proclamation and was seconded by Vice  Chairman Burleson. The motion passed by unanimous vote.  See Exhibit B Proclamation 2017 National Day of Prayer  TEM#S-BROWNS HILL ROAD INDUSTRIAL PROPERTY PURCHASE  Presenter: Andy Lucas, County Manager  With the County's purchase of 76.03 acres of property on Browns Hill Road for an industrial park development scheduled to close on April 7, 2017, it was requested the Board approve budget amendment #2017-37 to appropriate $1,000,000 from General Fund balance to pay the initial instaliment for the purchase. The remaining $444,570 will be paid in four (4) equal  annual installmentsofs $111,142.50 beginning July 15, 2017.  With no questions, Commissioner Efird moved to approve the budget amendment. His motion  was seconded by Commissioner Swain and carried by a7-Ovote.  ITEM# #6-E ENGINEERING DESIGN AUTHORIZATION & BUDGET AMENDMENT - BROWNS HILL  ROAD PROJECT  Presenter: Andy Lucas, County Manager  Inc order to move forward with the industrial park development project, it was recommended the Board authorize staff to enter into an engineering design services contract with Chambers Engineering. The total estimated cost is $155,000 for the design and $55,000 for survey and other related work with the cost being split 50/50 with the General Fund and Utilities Fund ance. It was requested the Board consider approval of the attached budget amendment and authorize staff to enter into a contract for design services with Chambers Engineering. Commissioner Efird made the motion to approve the budget amendment and contract with Chambers Engineering as requested. The motion was seconded by Commissioner Mcintyre and  passed by unanimous vote.  Page 3of6    TEM#7-DISCUSSION CONCERNING THE SHERIFF'S OFFICE PAY & INCENTIVES  Presenter: Commissioner Morgan  Commissioner Morgan introduced the item and gave a brief review of the information included int the handouts related to the pay scales and incentives for public safety employees in the local municipalities and surrounding counties. He encouraged the Board to consider approving an incentive program which will help the Sheriff's Office to be more competitive when recruiting new employees and aid with retention as well. Commissioner Morgan stated that he wanted to have this information available in order for the Board to be prepared to discuss it during the  upcoming budget workshops.  Commissioner Mcintyre agreed with Commissioner Morgan's comments stating that he has spoken with Sheriff Burris as well noting the high turnover rate in the past year due to employees leaving to go work in other counties for higher pay and incentives. He agreed thati it  needs to be addressed during budget discussions.  Vice Chairman Burleson agreed with previous comments and Commissioner Morgan's proposal for an inçentive program. He also suggested that the Board have it apply to all county departments and not just the Sheriff's Office adding that the Board understands the  importance of all county employees and the work they do.  Commissioner Swain agreed that an incentive program should be considered and that he had spoken with the County Manager to see if information can be obtained to compare Stanly County's departments to other benchmark counties to ensure employees are receiving the best  that can be offered.  The discussion continued with questions concerning the pay structure of the Sheriff's Office with the County Manager and Sheriff Burris responding. During this time, Sheriff Burris also addressed the Board to speak in favor of the proposed pay study and incentive program as a  means to help with employee recruitment and retention.  With no further discussion, Vice Chairman Burleson moved to direct staff to prepare an incentive pay structure for the Board's review and consideration over the next few weeks.  Commissioner Swain seconded the motion which passed by unanimous vote.  For clarification, the County Manager asked if the proposed incentive structure would apply to the Sheriff's Office only or to other county departments as well. Vice Chairman Burleson responded that his motion was for the Sheriff's Office only, but he would be willing to entertain  an incentive plan for all departments.  Page 4 of6    That being said, Commissioner Swain moved to reconsider the former motion to include all county departments. Vice Chairman Burleson seconded the motion which carried by a7-0  vote.  ITEM#8- CONSENT AGENDA  A. Minutes- Regular meeting of March 20, 2017. B. Library - Request approval of budget amendment # 2017-36.  Commissioner Efird moved to approve the consent agenda as amended previously and was  seconded by Commissioner Morgan. The motion carried by unanimous vote. ITEM#9-2016 CHILD FATALITY PREVENTION TEAM. ACTIVITY SUMMARY  Presenter: Commissioner Swain  Commissioner Swain stated the reason he requested the report be pulled from the consent agenda was to give it the dignity it deserves. He noted that in 2016, the report states that nine (9) children died in Stanly County, several prior to birth, one due to undetermined causes and one (1) due to drowning. He encouraged everyone to be cognizant of their children with the  summer months coming and to bring awareness to the report. by' Vice Chairman Burleson and passed by unanimous vote.  Commissioner Swain then moved to accept the report as presented. The motion was seconded  PUBLIC COMMENT - None.  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  Vice Chairman Burleson wished the Carolina Tarheels the best of luck in the NCAA Tournament  Championship game later that evening. coming Saturday, April g"h in Locust.  Commissioner Efird encouraged everyone to attend the Veterans Dedication Service this  Commissioner Morgan noted that the next Regulatory Referendum Committee meeting will be  held on Tuesday, April 25th at 5:30 p.m. in the Commissioners Meeting Room.  Chairman Lawhon noted appreciation of those in the audience who attended the meeting and  thanked the Sheriff and his employees for their hard work.  Page 5of6    CLOSED SESSION  Vice Chairman Burleson moved to recess the meeting into closed session to consult with the county attorney in accordance with G. S. 143-318.11(a)3). The motion was seconded by  Commissioner Efird and carried by unanimous vote at 7:55 p.m.  ADJOURN  With no further discussion, Vice Chairman Burleson moved to adjourn and was seconded by  Commissioner Mcintyre. Motion carried by 7-Ovote at 8:15 p.m.  W. D. (Bill) Lawhon, Jr.  Tyler Brummitt, Clerk  Page 6of6    Stanly County Board of Commissioners  STANLY) COUNTY Meeting Date: April17,2017  HB  Presenter: Consent  Mtrfh ladSauar.  Consent Agenda Regular Agenda  Presentation Equipment: L Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office XP (including' Word, Excel, andl PowerPoint), Internet connectivity and! Network connectivity ** Ifyouh have need to use thel Document Camera and: zoomi into: a particular area, if possible please attachac copy oft the document with the: area indicated  Please Provide a Brief Description of your Presentations format: that you need toz zoomi into. AI laser lighti is available top pinpoint your area of projection. *** You can! bringi ina a laptop that will allow video out tol be connected: at the lectern set display to6 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED  Please see the attached March 2017 refund report from the North Carolina Vehicle Tax System for taxpayers due vehicle refunds over $100 which requires Board ofCommissioners approval.  Consider and approve the attached vehicle tax refunds.  Signature: Toby R. Hinson Date: 4/10/17  Dept. Finance Attachments:  Yes Certification of Action Certified to beat true copy ofthe action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    AAA A8A AA : A A A  AA  S6F 5F 5 16 5 g 5 5 5    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: April 17,2017  X 4L  Presenter: Michael Sandy  Water An Lels Sascess.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD L Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyoul have need to uset the Document Camera and: zoom into: a particular. area, ifp possible please attach a copy oft the document with the: areai indicated  Please Provide. a Briefl Description of your Presentations format: Verbal only that you need toz zoom into. AI laser lighti is available to pinpoint your area of projection. *** You can bringi ina al laptop that will allow video out to! be connected att the lectern- set display to 60Mhz.  for County Employees.  ITEM TOI BE CONSIDERED PLANNING AND ZONING TOWN OF STANFIELD  INTERLOCAL AGREEMENT - MINIMUM HOUSING ORDINANCE ENFORCEMENT  Interlocal Agreement - Enforcement oft the' Town of Stanfield Minimum Housing Ordinance by  the Stanly County Planning Department.  Itis requested that the Board of Commissioners approve an interlocal agreement for the enforcement by the Stanly County Planning Department of the Minimum Housing Ordinance for the' Town of Stanfield. This is a new and will bei in effect from May 1,2017 until December31,  2017 and may be renewed unless terminated per the agreement.  Signature: Date: 4-1/  Dept. Attachments:  Yes Certification of Action Certified to be at true copy of the action taken by the Stanly County Board of Commissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot thel Board  Date    INTERLOCAL AGREEMENT FOR ENFORCEMENT OF LOCAL ORDINANCE  This Agreement made and entered into this G day of Apil  2017, by and  between the Town of Stanfield, a municipal corporation having' charter granted by the State of North Carolina, hereinafter referred to as Municipality", and Stanly County, a corporate and political body and a subdivision of the State of North Carolina, hereinafter referred to as "County"; WHEREAS, the Municipality has adopted a Minimum Housing Standards Ordinance in WHEREAS, under North Carolina General Statute Chapter 160A, Article 20 and 153A-445, a Municipality and County may enter into an agreement for the purpose of enforcement of select WHEREAS, the Municipality and County have agreed to development of a Minimum Housing Standards Ordinance with the County being the enforcement authority, pursuant to North Carolina General Statute Chapter 160A-441, et seq, and 153A-445, and having jurisdiction for said NOW THEREFORE, in consideration for the premises and the mutual covenants and 1. Term. The term of this Agreement is from May 1, 2017 through December 31, 2017. A trial period at the end of which a decision will be made as to whether to enter into a long term commitment. The parties agree that the Municipality will notify the County in writing by the first Friday of December 2017 ift the Municipality desires to renew this agreement.  accordance with Chapter 160A-441, et seq, and;  ordinances and regulations; and  ordinance within the Municipality's corporate limits.  agreements oft the parties, the parties hereto agree as follows:  2. Responsibilities.  A. Municipality. The Municipality agrees as follows:  1) To adopt a Municipal Minimum Housing Standards Ordinance (hereinafter referred to as "MHO" that is in full force and effect prior tot the County's 2) To refer any violations observed or reported in writing or email from the "town administrator" in the form of a formal complaint to the County Planning 3) To pay the County $30.00 per hour for the County's Zoning Enforcement Officer's (hereinafter referred to as "ZEO") time spent enforcing the MHO, the then-current IRS rate for mileage driven by the ZEO while enforcing the MHO, any postage/delivery charges incurred by the County in order to enforce the MHO, and any and all other costs/expenses incurred by the County associated with the enforcement of the MHO; all the aforesaid charges shall be paid by Municipality within 15 days of receiving an invoice from the County; 4) Should the Municipality choose to pursue legal action against violators of the Ordinance, the Municipality shall be fully responsible for retaining legal counsel  enforcement of said Ordinance; Department for processing;  and paying any and all associated fees/costs; and    5) The County shall not be responsible for enforcement of any other Municipal ordinances or regulations, unless obligated to do so pursuant to a separate  contract.  B. County. The County agrees as follows:  1) To enforce the MHO, with the exception of filing and handling lawsuits, on 3) To submit an itemized invoice showing the hours, mileage and postage expenses to the Municipality at the end of each month during which enforcement 4) Tol build and maintain MHO violation files for legal reference; 5) Upon the Municipality's request, to provide the Municipality with all available information regarding the MHO violations; and 6) To cooperate with the Municipality, toi the extent necessary, in order for the Municipality to pursue legal action against violators of the MHO.  behalf oft the Municipality in accordance with the MHO; 2) To process MHO violations for the Municipality;  services are completed;  3. Termination. This agreement may be terminated by County upon written notice to the Municipality's Mayor. This agreement may be terminated by the Municipality upon written 4. Indemnification. Should any claims arise out of the services provided by the County under this agreement, tot the extent permitted by law, the Municipality agrees toi indemnify and hold the County, its employees, agents and contractors harmless from any and all claims for liability, loss, injury, damages to persons or property, costs or attorney's fees (except those claims resulting from the intentional, willful or wanton acts of County agents or employees) resulting from any action brought against the County, its employees, agents, contractors, and Commissioners arising as a result of the services performed on behalf of the Municipality that 5. Non-Assignment. The Municipality shall not assign all or any part of this Agreement, including rights to payments, to any other party without the prior written consent of the County. The County shall not assign all or any part of this agreement, including the right to any payments or civil penalties collected, to any other party without the prior written consent oft the Municipality. 6. Entire Agreement. The parties have read this Agreement and agree to be bound by all ofi its terms, and further agree that it constitutes the complete and exclusive statement oft the Agreement between the parties unless and until modified by a written, signed agreement by the 7. Severability. If any provision of this Agreement shall be declared invalid or unenforceable, the  notice to the County's Manager.  are the subject matter of this Agreement.  parties. Modifications may be evidenced by telefacsimile signatures. remainder of the Agreement shall continue ini full force and effect.  INV WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate by themselves for their duly authorized officers of the day and year first above written.  *SIGNATURE PAGE FOLLOWS*    SIGNATURE PAGE FOR INTERLOCAL AGREEMENT FOR ENFORCEMENT OF LOCAL ORDINANCE BETWEEN THE TOWN OF STANFIELD AND THE COUNTY OF STANLY  DATED COUNTY  foy Apyl  2017  MUNICIPALITY  County Manager's Signature  Mayor's Signature ATTEST:  ATTEST:  hmdhW.Lpo Clerk's Signature and Seal  Clerk's Signature and Seal  This instrument has been pre-audited in the manner required by the Local Government Budget and  Fiscal Control Act. Wanda wo. Stanfield Finance Officer  D yow    Revised 07/07/2003  WD  AMENDMENT NO: 2017-40  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that thet following amendment be made  to the annual budget ordinance fort the fiscal year ending June 30,2017: To create Fund 674, thee expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $  FUND/DEPART ACCOUNT NUMBER 674.4530  ACCOUNT DESCRIPTION  AS  NUMBER  190.000 Professional Services  85,292 $ 85,292  TOTALS  85,292 $ 85,292  This budget amendment isj justified as follows:  To create the Airport Runway and Taxiway Lighting Rehabilation Project Fund.  This will result in a neti increase $ 85,292 in expenditures and other financial use to the County's annual budget. To provide the additional revenue for the above, the following revenues will be increased. These revenues have already been received or are verified they will ber received int this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ $  FUND/DEPART ACCOUNT NUMBER 674.3453 674.3453  ACCOUNT DESCRIPTION  AS  NUMBER  230.32 Vision 100 Entitlement 980.110 From General Fund  $ 76,763 $ 76,763 8,529 $ 85,292 $ 85,292  8,529  TOTALS  SECTION:2. Copies of this amendment shall be furnished to the Clerk oft the Board of Commissioners,  Budget Officer, and to the Finance Director.  Adopted this_  day of  20  Venfabytnegerkoft the Board FE  shlz 7Date 4-11-17 Date Date  Posted by Journal No. Date  Reviewed by County Manager  4/11/20179:44A AM  BA2017-40    4D  Stanly County Project Ordinance  Airport Runway and Taxiway Lighting Rehabilitation Project  BEITC ORDAINED, by the Stanly County Board of Commissioners that, pursuant to Section 13.20 of Chapter 159 ofthe General Statutes ofl North Carolina, the following capital project ordinance is hereby SECTION 1: The project authorized is the Airport Runway and Taxiway Lighting Rehabilitation to be financed by Vision 100 Federal funds and an appropriation from the Stanly County General Fund. SECTION2 2: The officers and employees of Stanly County are hereby authorized to proceed with the  adopted:  capital project within the terms of the budget contained herein. SECTION 3: The following amounts are appropriated for the project:  Professional Services Vision 100 Grant Stanly County General Fund  a 85,292  SECTION4: The following revenues are anticipated to be available to complete the project:  $ - 76,763 8,529 $ 85,292  SECTION 5: The Finance Director is hereby directed to maintain within the capital project fund sufficient detailed accounting records to satisfy the requirements of the grantor agencies and state and SECTION 6: Funds may be advanced from the County General Fund for thej purpose of making payments as due. Reimbursement requests should be made to the appropriate grantor agencies in an SECTION 7: The Finance Director is hereby directed to report on ac quarterly basis on the financial status of each project element in Section 3, and on the total revenues received or claimed. SECTION 8: The Finance Director is directed toi include a detailed analysis of past and: future costs and revenues on this capital project in every budget submission made to this board. SECTION9: Copies ofthis capital project ordinance shall be filed with the Clerk to the Board of Commissioners fori future direction in carrying out this project.  local regulations.  orderly and timely manner.  Adopted this 17th day of April, 2017.  W.D. Lawhon, Jr., Chairman  Tyler Brummitt, Clerk to thel Board    Revised 07/07/2003  4D  AMENDMENTNO: 2017-41  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that thet following amendment be made  tot the annual budget ordinance for the fiscaly year ending June 30, 2017: To amend the General Fund 110, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 110.9800  ACCOUNT DESCRIPTION  AS 8,529  NUMBER  981.674 To Runway & Taxiway Light $  $ 8,529 $  TOTALS  $  $  8,529 $  8,529  This budget amendment is justified as follows: runway and taxiway lighting.  To appropriate from the General Fund thel local contribution required from a Vision 100 Grant tor rehabilitate the This willr result ina a net increase $ 8,529 ine expenditures and other financial use to the County's annual budget. To provide the additional revenue fort the above, thet following revenues will be increased. These revenues have already been received or are verified they will ber received int this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED  FUND/DEPART ACCOUNT NUMBER 110.3991  ACCOUNT DESCRIPTION  AS  NUMBER  990.000 Fund Balance Appropriated $ 3,126,266 $  8,529 $ 3,134,795 8,529 $ 3,134,795  TOTALS  3,126,266 $  SECTION2 2. Copies of this amendment shall be furnished to the Clerk oft the Board of Commissioners,  Budget Officer, andt to the Finance Director.  Adopted this_  day of  20_  Verified by the Clerk of the Board Revieyeg yby Department Head Wik  Date 4-1-17 Date Date  Posted by Journal No. Date  Reviewed by County Manager  4/11/2017 10:47 AM  BA2017-41