STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA MARCH 20, 2017 7:00 P.M.  CALLT TO ORDER & WELCOME - CHAIRMAN LAWHON APAOVA/ADIUSIMENISTO THE AGENDA  INVOCATION & PLEDGE OF ALLEGIANCE - VICE CHAIRMAN BURLESON  SCHEDULED AGENDA ITEMS  1. CONVENTION & VISITORS BUREAU PRESENTATION Presenter: Chris Lambert, Executive Director for the CVB  2. INVOLUNTARY MENTAL COMMITMENT TRANSPORTATION PLAN &  SUPPORTING RESOLUTION Presenter: Sheriff George T. Burris  3. 2017 SINGLE FAMILY REHABILITATION (SFR) GRANT - POLICY APPROVAL  Presenter: Andy Lucas, County Manager  4. CONSENT AGENDA  Presenter: Chairman Lawhon  A. Minutes - Recessed meeting of March 3, 2017 & regular meeting of B. Facilities - Request the attached list of items be declared surplus and - Finance - Consider and approve the attached Stanly County D. Finance = Request acceptance of the Monthly Financial Report for  March 6, 2017.  sold through Gov Deals. Procurement Policy.  Eight Months Ended February 28, 2017.    E. Library = Request the attached list of books be declared surplus and given to the Friends of the Library to be sold during the upcoming book F. Solid Waste - Request approval of budget amendment # 2017-35.  sale.  PUBLIC COMMENT  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  CLOSED SESSION: To consult with the county attorney in accordance with G.S.  143-318.11(a)3). ADJOURN:  The next regular meeting is scheduled for Monday, April 3, 2017 at 7:00 p.m.    Stanly County Board of Commissioners  STANU)COUNTY Meeting Date: March 20, 2017  Presenter: Chris Lambert, Executive Director for the  Matrh ArledSacet.  CVB  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD L7J Document Camera** Laptop*** *PCis equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyou have need to use thel Document Camera andz zoom into a particular area, ifp possible please attachac copy oft the document with the areai indicated  Please Provide a Brief Description ofyour Presentations format: that you need toz zoom into. Al laser lighti isavailable to pinpoint your area of projection. *** You can bring in a laptop that will: allow video outt tol be connected att the lectern set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  CONVENTION & VISITORS BUREAU PRESENTATION  Please see the attached information related to Mr. Lambert's; presentation.  No action required.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to be a true oft the action taken copy County Board ofCommissioners on  No  X  Review Process  Approved Yes No Initials  Finance Director Budget Amendment Necessary County Attorney County Manager Other:  by the Stanly  Tyler Brummitt, Clerk to the Board  Date    Economic! Impact Studies  htps/pariners.visitc.com/cconmomcc-mpact-studies  ECONOMIC IMPACT STUDIES  Visit North Carolina evaluates the economic impact of travel and tourism in North Carolina at two different levels: TEIM and TSA methodology. See below  for details on both methods. Impact of Visitor Spending  The first level, narrow in scope, calculates the impact based on visitor expenditures using the Travel Economic Impact Model (TEIM). On an annual basis, the Research Department of the U.S. Travel Association prepares direct visitor spending estimates for all 100 North Carolina counties, as well as county level employment, payroll and tax revenues as a result of direct visitor  spending.  Use the below drop down to view statewide county statistics for North  Carolina: 2015  County  Get Statistics  Use the below drop down to view the statistics for an individual county:  -Select County- - Get County Statistics  Statewide county statistics for 2015 sorted by County  Expenditures Payroll s(millions)  Employment State' Tax (thousands) Receipts  Local' Tax Receipts s(millions)  Tax Savings Per RêRient 10:52AM  1of7 County  $(millions)  s(millions)    Economic Impact Studies North Cahglinance () Alexander Alleghany Anson Ashe Avery Beaufort Bertie Bladen Brunswick Buncombe Burke Cabarrus Caldwell Camden Carteret Caswell Catawba Chatham Cherokee Chowan Clay Cleveland Columbus Craven  htps./pariners.visimccomieconomicimpact-studies  $171.88 $18.83 $22.48 $16.48 $51.59 $113.61 $77-71 $13.18 $37.99 $508.88 $1000.95 $94.00 $411.58 $51.16 $1.97 $336.96 $8.46 $252.79 $32.46 $42.44 $20.02 $12.60 $101.10 $52.49 $130.55  $27.99 $2.85 $4.13 $2.06 $7-76 $26.32 $10.34 $1.33 $4.07 $97.62 $221.68 $13.95 $92.97 $7.87 $0.22 $61.75 $0.90 $46-51 $3.99 $6.58 $3.04 $1.41 $14.92 $6.43 $25-39 $93-59 $28.18 $223.03  1.35 0.12 0.18 0.10 0.40 1.25 0.46 0.05 0.19 5-33 10.64 0.70 4-32 0.35 0.01 3-33 0.04 2.28 0.18 0.34 0.15 0.06 0.68 0.30 1.10 4.40 1.58 12.71  $10.13 $1.06 $1.07 $0.97 $2.68 $5.70 $3.96 $0.74 $2.32 $23.63 $51.04 $5.21 $23-55 $2.81 $0.11 $15.22 $0.40 $13.99 $1.93 $1.97 $0.98 $0.52 $6.00 $3.04 $7.17 $27.23 $6.31 $50.48  $2.99 $0.77 $1.50 $0.40 $2.76 $4.99 $4-56 $0.73 $1.09 $30.77 $32.36 $2.63 $7.18 $1.57 $0.16 $19.71 $0.60 $7.47 $0.59 $2.41 $1.26 $1.39 $1.77 $1.43 $2.83 $10.61 $6.79 $47.03  $82.84 GO $49.01 $237.17 $53.42 $201.20 $604.15 $178.83 $73.01 $99.37 $443.14 $329.43 $88.22 $156.19 $53.89 $26.30 $507.13 $43-56 $138.40 $35.64 $160.90 $155.61 $179.09 $80.26 $78.88 $96.72 $116.83 $518.58 $2734-30 3/8/17,10:52AM  Cumberland $504.19 Currituck Dare  $146.93 $1052.69  2of7    Economic Impact Studies North Camlina Duplin Durham  htps./partners.yisitccom/conomicampact-studics  $34-73 $39.16 $727.04  $6.40 $4-59 $152.84 $7.87 $140.83 $2.69 $39.14 $0.55 $4.49 $5.79 $0.56 $328.05 $10.99 $11.72 $35.76 $46.85 $3-59 $1.36 $6.61 $37.10 $41.53 $34.65 $0.55 $12.87 $13.82 $8.61 $27.28 $7.12  0.29 0.21 8.30 0.36 6.59 0.13 1.89 0.02 0.25 0.29 0.03 13.13 0.53 0.60 1.71 2.20 0.18 0.07 0.38 1.82 1.71 1.77 0.02 0.62 0.61 0.38 1.26 0.33  $1.95 $2.29 $38.97 $3.13 $48.04 $1.27 $13.87 $0.39 $1.20 $2.71 $0.32 $67-39 $5-57 $4.44 $9.29 $11.74 $1.67 $0.61 $1.59 $12.92 $9.79 $12.46 $0.25 $4.15 $4-56 $2.92 $6.95 $1.85  $0.62 $1.27 $24.28 $0.99 $14.75 $0.57 $3.96 $0.23 $1.70 $1.29 $0.20 $29.24 $2.17 $1.86 $6.24 $10.99 $0.70 $0.17 $1.82 $7.11 $8.04 $5-55 $0.12 $1.44 $1.57 $1.56 $12.22 $1.63  $61.48 GO $60.17 $210.14 $76.20 $170.15 $28.82 $83-50 $54.00 $337-57 $68.11 $24.41 $186.69 $147-55 $49.13 $259.43 $201.73 $97.97 $14.77 $617-37 $117.93 $432.15 $96.97 $37.15 $93.67 $105-52 $55.25 $560.36 $164.97 318/17,10:52AM  Edgecombe $55.98 Forsyth Franklin Gaston Gates Graham Granville Greene Guilford Halifax Harnett Haywood Henderson Hertford Hoke Hyde Iredell Jackson Johnston Jones Lee Lenoir Lincoln Macon Madison  $809-30 $22.64 $241.57 $6.21 $25-54 $45.69 $5.60 $1296.29 $89.72 $80.41 $167-56 $257-95 $27.73 $10.81 $33-54 $233.80 $175.92 $221.72 $3.99 $71.64 $81.11 $52.38 $154.23 $35.85  3of7    Economic Impact Studies Northl Qurcliaell  htps/partners.visitccomiconomic-impact-studies  $54-30  $8.31  0.42 0.16 0.11 5.45 2.98 5.84 0.05 1.75 1.82 0.08 0.49 0.82 0.04 0.22 2.07 0.20 0.95 0.42 1.11 0-55 1.36 1.22 0.29 0.37 0.49 0.13 0.81  $2.88 $238.87 $0.98 $1.29 $22.66 $14-56 $25-37 $0.62 $11.39 $9.98 $0.71 $3-30 $4.45 $0.41 $2.10 $11.44 $1.41 $8.01 $2.50 $8.05 $3.60 $8.55 $9.88 $2.73 $2.34 $4.46 $1.20 $6.51  $1.95 $122.42 $0.95 $2.83 $13.03 $7.47 $20.80 $1.16 $8.14 $3.97 $1.87 $1.34 $6.38 $1.11 $0.78 $4.82 $1.51 $2.12 $0.88 $2.73 $1.63 $5.15 $4.93 $1.53 $0.74 $2.26 $0.91 $2.49  $107-37 GO $349.39 $126.84 $149.61 $378.23 $234-58 $209.53 $87.02 $104.81 $98.69 $201.85 $116.57 $187.88 $113.21 $73-36 $92.47 $143.04 $70.98 $74.47 $80.30 $57.00 $98.49 $222.98 $66.88 $86.60 $110.69: $45.68 $123.80 38/17,10:52AM  () Mecklenburg $5037.90  $1725.89 49.87 $3.44 $2.86 $101.04 $54.69 $121.05 $1.61 $40.85 $35-50 $2.07 $9.25 $16.31 $1.21 $4.47 $44.07 $3.92 $20-52 $8.50 $21.04 $11.35 $26.83 $23.81 $6.36 $7.05 $10.26 $3.06 $17.24  Mitchell  $22.12  Montgomery $27.65  Moore Nash  $441.84 $276.18  New Hanover $520.86 Northampton $13.64 Onslow Orange Pamlico  $216.18 $184.45 $17.11  Pasquotank $59.47 Pender  $92.34  Perquimans $9.80 Person Pitt Polk Randolph Richmond Robeson  $35.41 $218.83 $26.76 $131.34 $46.91 $137.88  Rockingham $67.65 Rowan Rutherford Sampson Scotland Stanly Stokes Surry  $160.47 $164.09 $48.29 $42.22 $76.18 $23.40 $116.62  4of7    Economic Impaci Studies North Crahaglvania $88.86 () Tyrrell Union Vance Wake Warren  ntps./partners.visitc-comleconomic-mpact-studies  $16.47 $0.35 $20.13 $6.37 $663.92 $3.16 $1.97 $52.24 $21.26 $10.83 $16.70 $6.36 $5.76  0.77 0.02 0.99 0.29 21.90 0.12 0.09 2.64 1.03 0.54 0.83 0.35 0.24  $3.45 $0.17 $7.00 $2.79 $100.04 $0.94 $0.83 $11.61 $9.80 $3-58 $6.60 $1.95 $1.56  $4.06 $0.34 $2.25 $1.35 $54.85 $2.25 $0.62 $9.03 $2.38 $1.73 $2.13 $0.88 $2.43  $226.22 GO $124.28 $41.54 $92.98 $151.23 $158.02 $116.94 $390.07 $98.10 $77.44 $106.81 $75.24 $227.12  $3-57 $126.00 $46.17 $2072.03 $25.44  Washington $14.69 Watauga Wayne Wilkes Wilson Yadkin Yancey  $231.44 $156.15 $72.19 $111.25 $36.16 $34.73  $21,961.21 $5,272.08 $211.52 $1,125-55 $660.85  Additional North Carolina statistics can also be found directly below:  2015Impact ofVisitor Spending by Sector (/contents/sdownl0ad/62510 2015-Countylevel Visitor Expemdlturslcontents/slomnioad/62499 2015County Level Visitor Expenditures by Total Expenditures s(/contents sdownlad/62500/Foeles-Vistorkspendliture-by-Tolal- 2015Countyl Levely Visitor Expenditures sby Percent Change from2 2014 /contents/sdownload/62501/fle/2015-County-Level-Visitor- Expenditures-by-Pereent-Change-from-2014.PDE) fle/2015-Visitor-Spending-by-Prosnerty-/one.pdo  fle/2015-Impact-ofisitor-Spendins-by-Sector.pdo fle/2015-County-llevel-Visitor-lxpenditures.PDE)  Expenditures.PDE  2015Visitor Spending by Pmaperty/omelfcmtentsmtaalomond/62so2  Click here /partners.visitnccom/fles/iles/cm2015-Travel-Economic-  5of7  1AF  38/17,10:52AM    :3        60    Revised 10/19/2007  Stanly County Board ofCommissioners  STANL)COUNTY Meeting Date  March 20, 2017 George T.J Burris, Sheriff ITEM TOB BE CONSIDERED  2  WérA ladSaret,  Consent Agenda Regular Agenda  Presenter:  Involuntary Mental Commitment Transportation Plan & Supporting Resolution Carolinas Healthcare System (CHS-Stanly) would like to utilize aj private contractor (G4S Secure Solutions (USA) Inc.,) toj provide involuntary mental commitment transportation services from their Attached please find the required involuntary mental commitment transportation plan and supporting Please note other counties within the CHS service area have previously taken action to approve this contract transportation service. The contract service will be at no cost to Stanly County, and it will lead  facility to facilities within and outside of Stanly County. resolution for this private contracted service.  toad direct and indirect cost savings for the Sheriff's Office.  Review and consider adopting the involuntary mental commitment transportation plan and the associated  support resolution.  Dept: Sheriff'sOffice Attachments: X yes  Date: 3/15/2017  no  Review Process  Certification of Action Certified tol be at true copy of thea action taken the County Board of Commissioners on  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  by Stanly  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    STANLY COUNTY PLAN FOR TRANSPORTATION OF STANLYCOUNTY  INVOLUNTARY MENTAL COMMITMENT RESPONDENTS  A. SCOPE OF PLAN  Itis the policy of Stanly County to transport persons subject to involuntary mental commitments (Respondents) in conformity with the requirements set forth in N.C.G.S. 122C-251.1 This plan regarding transportation ofRespondents applies to Stanly County Deputies as law enforcement officers, Stanly County Detention Officers and any. contract transportation provider designated B. SERVICE OF INVOLUNTARY COMMITMENT ORDERSON RESPONDENTS AND INITIAL CUSTODY MUST BE PERFORMED BY Al LAW ENFORCEMENT The initial service oft the Involuntary Commitment Order upon a Respondent and the initial custody ofthe Respondent shall be accomplished by a law enforcement officer pursuant to N.C.G.S. 122C-261(e). Once the Respondent has been committed to az 24-hour facility, transportation to and from that facility can be accomplished by a law enforcement offiçer or anyone authorized toj provide transportation to involuntary commitment Respondents pursuant to C.T TRANSPORTATION OF RESPONDENTS WITHIN STANLY COUNTY Transportation ofa Respondent from Stanly County detention facilities shall be provided by the Stanly County Sheriff's Office pursuant to N.C.G.S. 122C-251(g) for (1)a a Respondent who resides in Stanly County or (2) a Respondent who is taken into custody in Stanly County. Transportation of a Respondent between 24-hour facilities within Stanly County pursuant to involuntary commitment proceedings may be provided by the Stanly County Sheriff's Office or a contract transportation provider designated by Stanly County pursuant tol N.C.G.S. 122C- D. TRANSPORTATION OF RESPONDENTS BETWEEN COUNTIES Iransportation between Stanly County and other counties under involuntary commitment proceedings for admission ofa Respondent taken into custody in Stanly County to a 24-hour facility shall be provided by members oft the Stanly County Sheriff's Office or contract transportation providers designated by Stanly County pursuant tol N.C.G.S. 122C-251(g). Transportation between counties under involuntary commitment proceedings for Respondents held in 24-hour facilities who have requested a change ofvenue for their District Court hearing shall be provided by members oft the Stanly County Sheriff's Office or contract transportation providers designated by Stanly County pursuant tol N.C.G.S. 122C-251(g) ifthe petition for involuntary commitment for the Respondent was initiated in Stanly County. Transportation between counties underir involuntary commitment proceedings for discharge ofa Respondent from a 24-hour facility shall be provided by members of the Stanly County Sheriff's Office or contract transportation providers designated by Stanly County pursuant to N.C.G.S. 122C-251(g)ift the discharged Respondent is a resident of Stanly County. Nothing in this policy prevents a Respondent being discharged from a facility to use their own transportation at their  by the Stanly County Commissioners pursuant to N.C.G.S. 122C-251(g).  OFFICER  N.C.G.S. 122C-251(g).  251(g).  own expense.  1    E. PROCEDURES FOR TRANSPORT OF RESPONDENTS  Members oft the Stanly County Sheriff's Office or contract transportation providers designated by Stanly Couniy pursuant to N.C.G.S. 122C-251(g), to the extent possible, shall advise Respondents, when either taking them into custody or performing transport, that the Respondent isr not under arrest, has not committed a crime, but is being transported to receive treatment for their own safety. and that of others. It should also be explained to the Respondent that it will be necessary, for the Respondent's: safety and the safety of others that the Respondent be handcuffed Inj providing transportation pursuant to this policy, members oft the Stanly County Sheriff's Office or contract transportation providers designated by Stanly County pursuant to N.C.G.S. 122C-251(g), may use reasonable force to restrain the Respondent ifit appears necessary to protect themselves, the Respondent, or others. Members of the Stanly County Sheriff'sOffice or contract transportation providers designated by Stanly County pursuant to N.C.G.S. 122C-251(g) should carefully read the Involuntary Commitment Order and Petition or seek information from the committing facility to determine ift the Respondent presents any danger of assault or escape during the transport. All Respondents being transported shall either be secured in a car or van cage, ifavailable, or handcuffs and waist chains shall be used ifthere is no car or van cage. The transportation of Respondents may, require the use ofr restraints other than, or in addition to, handcuffs and waist chains. Restraints used in these situations should restrain the Respondent securely, without causing injury. Ifspecial restraints are required to transport a Respondent, the person performing the transport should coordinate with the local mental health Crisis Assessment Inj providing transportation ofal Respondent there shall be a driver or attendant who is the same gender as the Respondent unless a family member oft the respondent is allowed to accompany the Respondent in lieu ofa an attendant of the same gender as the Respondent. Trained NAMI volunteers may also be used to comply with this section oft the policy. The Stanly County Sheriff's Office will work to: secure and maintain al list oft trained NAMI volunteers. F. COUNTYTRANSPORTATION PLAN FURSUANTTONCGS 122C-251(g) Stanly County Law Enforcement Officers, Stanly County Detention Officers or any person or firm contracted toj provide transportation ofinvoluntary commitment Respondents shall be subject to the terms oft this plan and shall be trained using appropriate lesson plans provided by the North Carolina Justice Academy for interacting with the mentally ill, emotionally disturbed and other special populations. Crisis Intervention Training will also be provided. Ini this manner, this plan and approved training plan shall assure adequate safety and protections for both the Stanly County Detention Officers or a contract transportation provider designated by Stanly County pursuant to N.C.G.S. 122C-251(g) to provide transportation to Respondents shall provide the transportation and follow the procedures in this policy and appropriate statues in Article5 5, Chapter 122C ofthe North Carolina General Statutes. References in Article 51 to a law enforcement officer apply to Stanly County Detention Officers or to a contract transportation provider retained and approved by Stanly County pursuant to N.C.G.S. 122C-251(g) when Contract transportation providers designated by Stanly County pursuant to N.C.G.S. 122C- 251(g) shall agree toi indemnify and hold harmless the County ofStanly and the Stanly County Sheriff and his employees or agents and provide necessary insurance as required by the Stanly, County legal and risk management staff before performing transportation duties pursuant to said  orotherwise restrained.  Center or other facility to obtain use of available appropriate restraints.  public and the Respondent.  providing transportation toi involuntary commitment Respondents.  contract.  2    STANLDCOUNTY  RESOLUTION SUPPORTING INVOLUNTARY COMMITMENT  TRANSPORT SERVICES WITH CAROLINASHEALTHCARE SYSTEM HOSPITALS  WHEREAS, pursuant to NCGS $122C-251(a), the County has the duty to provide, through its law enforcement officers, transportation under the involuntary commitment proceedings of Article 5 of Chapter 122C of the North Carolina General Statutes for (i) citizens of Stanly County, and (ii) any person taken into custody within Stanly County limits  "Transportation Services"); and departments within Stanly County; and  WHEREAS, Carolinas Healthcare System operates hospitals including emergency WHEREAS, Carolinas Healthcare System hospitals and emergency departments receive mental health patients who are respondents in commitment proceedings pursuant to Article 5 of Chapter 122C of the North Carolina General Statutes and who require Transportation Services  from time to time; and  WHEREAS, NCGS $122C-251(g) permits the Board of Commissioners to designate private agency personnel to provide all or parts of the Transportation Services required by involuntary commitment proceedings; provided such designated persons are trained and provided the County's plan assures adequate safety and protection of both the public and the person transported; and it further appearing all requirements of section 251(g) are satisfied; and WHEREAS, Carolinas Healthcare System was approved to contract with G4S Secure Solutions (USA), Inc., an approved private prowideroftmamsportation services in 2011; and WHEREAS, Carolinas Healthcare System desires to enter into agreements with additional or alternative trained and certified private providers for provision of transportation  services to and from Carolinas Healthcare System Hospitals; and  WHEREAS, the agreements between Carolinas Healthcare System and private providers contracted to provide transportation of involuntary commitment respondents will be consistent with the terms of the Policy and Plan for Transportation of Stanly County Involuntary Mental Commitment Respondents as approved by the Stanly County Board of Commissioners; that provider personnel will receive Crisis Intervention Training; that providers will supply vehicles for the transportation of respondents; that providers will provide liability insurance (general liability coverage in the amount of $2 million per occurrence/$5 million in the aggregate per    annum and excess/umbrella coverage in the amount of $2 million per occurrence/S5 million in the aggregate); that providers will comply with applicable law in the custody and transportation ofr residents; and that providers agree to indemnify and hold harmless the County of Stanly and  the Stanly County Sheriffand his employees or agents; and  WHEREAS, the provision of such Transportation Services from Carolinas Healthcare WHEREAS, as provided in $122C-251(g) Stanly County may adopt a plan for transportation of involuntary mental commitment respondents and Carolinas Healthcare System  System Hospitals by providers will be at no cost to Stanly County; and  desires to contract with private providers consistent with that plan.  NOW, THEREFORE IT IS RESOLVED, that, as permitted by G.S. $122C-251(g), the plan for transportation of respondents in involuntary commitment proceedings from Carolinas Healthcare System Hospitals is hereby adopted. Carolinas Healthcare System may engage the services of private providers for transportation of respondents in involuntary commitment proceedings from Carolinas Healthcare System consistent with Stanly County's Policy and Plan for Transportation of Stanly County Involuntary Mental Commitment Respondents and comply with the requirements and follow the procedures of Article 5 of Chapter 122C. Neither the adoption of this plan nor the designation of a private provider is, or shall be construed as, creating any agency or other relationship between the County, the Sheriff's Office, and a provider. This designation is intended to serve only as the designation required by G.S. $122C-  251(g).  Adopted this the 20th day of March 2017.  W.D. (Bill) Lawhon, Jr., Chairman Stanly County Board of Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board    Revised 10/19/2007  Stanly County Board of Commissioners  STANL) COUNTY Meeting Date  March 20, 2017  3  Méter An luds Sarcust,  Consent Agenda Regular Agenda  Presenter:  AndyL Lucas, County Manager ITEM TOI BE CONSIDERED  2017 Single Family Rehabilitation (SFR) Grant - Policy Approval  The County was recently awarded a $175,000 SFR grant from thel NCI Housing Finance Agency for 2017. The grant will assist eligible low to moderate income elderly homeowners with making needed The Board must approve a housing assistance policy as well as a policy related to procurement and  home improvement repairs.  disbursement of funds in order to access the grant.  Review and consider adopting the housing assistance policy and the procurement and disbursement  policy for the 2017 SFR grant.  Dept: Central Administration Attachments: X yes  Date: 3/15/2017  no  Review Process  Certification of Action Certified to beat true copy oft the action taken by the Stanly County Board of Commissioners on  Approved Yes No  Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to thel Board  Date    NORTH( CAROLINA HOUSING FINANCE AGENCY. February 15,2017  Mr. Andy Lucas, County Manager 1000: N. First Street, Suite 10 Albemarle, NC 28001 Dear Mr. Lucas:  Aself-supporting Stanly County  publica agency ScottF Fanner Executivel Director POBox2 28066 Raleigh,NC 27611-8066  Congratulations on your 2017 Essential Single-Family Rehabilitation Loan Pool (ESFRLP17) award. This letter outlines the necessary steps required SO that your The next stepi is to provide the North Carolina Housing Finance Agency (the Agency) with the documentation requested in the "Post Approval. Documentation" (PAD) packet. Agency by April 30, 2017. You may return the completed PAD via electronic mail to the attention ofMark Lindquist at mwindguist@mehtla.om. Mark will review the PAD for completeness and forward it to your case manager for programmatic review and  organization may begin its ESFRLP17 project.  3508 Bush Street Please review the PAD, complete it, add all required documentation and return to the  Raleigh. NC 27609-7509 TEL.919-877-5700 www.nchfa.com  approval.  FAX.919-877-5701 No reservation requests will be accepted until your PADi is approved, the  Funding  Agreement is returned completed and your personnel executing this award have attended the ESFRLP17 Implementation Workshops. These workshops are scheduled as follows; the Administrator's Workshop will be held on Wednesday, June 7th followed by the Rehabilitation Specialist's Workshop on' Thursday, June gth. Location and registration information for the workshops will be sent by Stacy Lewis at elewis@nchta.com via Should you have any questions concerning the PAD, please contact your case manager, jcoleman@nchf.om. Wel look forward to working with you toward the successful  email in early to mid-April.  Donna Coleman at jcoleman@mehfa.com or myself via email at implementation and completion of your ESFRLP17 project.  Sincerely,  (lnma Colomar Donna Coleman, AIA Enclosure  ESFRLP Program Coordinator/Housing Rehab Offiçer  cc: Yvonne. Janssen, Benchmark CMR    Stanly County Assistance Policy  2017 Essential Single-Family Rehabilitation Loan Pool Program  What is the Single-Family Rehabilitation Program? Stanly County hasl been awarded Membership by the North Carolina Housing Finance County ("NCHFA") under the 2017 cycle of the Essential Single-Family Rehabilitation Loan Pool Program ("ESFRLP17"). This program provides Members with funds via a "loan pool" to assist with the rehabilitation of moderately deteriorated homes that are owned and occupied by lower-income households. As an ESFRLP17 Member, Stanly County, has been allocated an initial set-aside of $175,000 which it plans to apply toward the rehabilitation of five (5) houses within Stanly County. After the demonstrated successful use oft the initial set-aside, Stanly County may access additional funds, depending on availability, on a unit-by-unit basis from the ESFRLP17 loan This Assistance Policy describes who is eligible to apply for assistance under the SFRLP program, how applications for assistance will be rated and ranked, what the terms of assistance are and how the whole rehabilitation process will be managed. Stanly County has tried to design this ESFRLP17 project to bei fair, open, and consistent with the approved application fori funding and with the NCHFA ESFRLP17 Program Guidelines. The funds provided by NCHFA come from the US Department of Housing and Urban Development's (HUD) federal HOME Investment Partnerships Program. The form of assistance for construction-related costs (hard costs) will be provided as no interest, no payment loans which are forgiven at the rate of $3,000 per year. The forgivable loan may not exceed $25,000. In addition, assistance for costs associated with construction (soft costs) such as environmental reviews, property evaluation, and inspections will be provided in the form of a grant. The grant is funded by the HOME Investment Partnership Program and has a $10,000 limit of funds that may be used for necessary and verifiable. soft Who is eligible to apply? To qualify for assistance under ESFRLP17 guidelines, applicants must own and occupy their home. The owner or a full time household member must be (1) elderly (62+ years old) or (2) verifiably disabled (3) a veteran or (4) a child under the age of six whose health is threatened by the presence of lead hazards ini the home. Secondly, the applicant's gross annual household income must be at or below 80% of median income for the county as established by HUD. Finally, the applicant's house may be deteriorated, but not sO much that thel homes selected for rehabilitation cannot be brought up to local minimum housing standards with the limited funding available. Unfortunately, some otherwise-eligible families will be deemed ineligible because their homes fail this test. More specifically, to be eligible for consideration, homeowners must meet thei following  pool.  costs.  requirements:    Applicants' household incomes must fall below 80% of the area median for the County Applicants must provide evidence that they carry home owners insurance on the residence and must maintain coverage for the duration of the loan period. Applicants must be current on all Stanly County real and personal property tax payments  where they reside. (See far right column of chart below.)  with no past due accounts.  Stanly County Income Limits (2016)  Number in 30% of Median Household 1 2 3 4 5 6 7 8  50% of Median ("Very Low Income") $19,650 $22,450 $25,250 $28,050 $30,300 $32,550 $34,800 $37,050  80% of Median ("Low Income") $31,450 $35,950 $40,450 $44,900 $48,500 $52,100 $55,700 $59,300  $11,800 $13,500 $15,200 $16,850 $18,200 $19,550 $20,900 $22,250  *Income amounts are: subject to change. The most current Income Limits published  by HUD willl be used to calculate income eligibility.  What types of houses are eligible? Properties are eligible onlyi if they meet all of the  following requirements:  The property must be an owner-occupied, ,single-family house located within Stanly The property must require at least $5,000 of improvements in order to meet ESFRLP The property must bei free of environmental hazards and other nuisances as defined by alla applicable codes or regulations, or any such hazards or nuisances must be corrected as part oft the rehabilitation of the unit. Stanly County's contract Rehabilitation Specialist will determine whether there are environmental hazards/nuisances present on the site The property must be economically feasible to rehabilitate. This means that it must be possible to bring the unit into compliance with local minimum property standards or the Essential Rehabilitation Property Standard, whichever is more: stringent, at a cost not The average cost of rehabilitation for the 5 units to receive assistance must be less than $24,500, therefore some applicants may have to be declined in order to keep the Properties cannot be located in the right-of-way of anyi impending or planned public improvements. Stanly County's contract Rehabilitation Specialist will assist in making this  County. program standards.  and if they can be removed through rehabilitation.  exceeding $25,000, the program limit. average cost below that level.  determination.  2    The property must be current with all taxes. Stanly County staff will assist in verifying The property cannot be located on a site that is endangered by mudslides, landslides or other natural or environmental hazards. Stanly County staff will review appropriate Manufactured housing is eligible for assistance ift the foundation and utility hookups are permanently affixed including removal of all transporting equipment (e.g. wheels, axels, The property cannot have been repaired or rehabilitated with public funding of $5,000 or Properties must remain affordable after rehabilitation meaning the post rehabilitation value cannot exceed $149,000. HUD has the authority to adjust the maximum value annually. The maximum post rehabilitation value will vary according to HUD's determination. Stanly County will make this determination prior to entering into an agreement and is grounds for denying assistance to the applicant. Results will be Informing potential applicants about ESFRLP17 will consist of several measures. Stanly County will be notified that the project is underway. A press release may be issued to the local paper or Stanly County may use its marketing network to conduct community outreach. Information may be provided toi the Department of Health and Human Services, Senior Centers and the Department of Social Services. How are applications ranked? There are many more eligible households (with eligible houses) than can be assisted with the available funds. Therefore, Stanly County has devised a priority system to rate eligible applicants, determine which of them will be selected for assistance and in what order. Under this system, applicants will receive points for falling into certain categories of special need. Applications will be ranked according to those which  status.  resources to make this determination.  tongue) and installation of a full masonry foundation and tie-downs. Property cannot be located in at flood hazard area. more within the past 10 years without NCHFA approval.  available for review.  receive the most points.  Priority Rating System  Special Needs (defined below) Elderly (+62 years) Household Member Disabled Household Member  Points 3 3 3 3 1 Points 5 4 3  Household Member with Veteran Status (DD2-14 verified)  Households with a child under the age of six whose health is threatened by Additional household member with one or more of above qualifiers  the presence of lead hazards in the unit. Income (Income Table above) Less than 30% of County Median Income 30%1 to! 50% of County Median Income 51%1 to 80% of County Median Income  3    Int the case ofe equivalent rating based on the above criteria, the applicant with the lowest Applicants that are not selected for rehabilitation with the initial set-aside pool ofi funds will be evaluated on a first come first to qualify basis to receive assistance with funds from the  percentage of median income will rank highest.  remaining 2017 loan pool.  The definitions of special needs populations are: Elderly: An individual aged 62 or older. regarded as having such impairment.  Disabled: A person who has a verifiable physical, mental or developmental disability that greatly limits one or more major life activities, has a record ofs such impairment, ori is Household Member: Any individual who is an occupant (defined below) of the unit to be rehabilitated shall be considered a "household member" (the number of household members will be used to determine household size and all household members are Occupant: An occupant is defined as any immediate family member (mother, father, spouse, son/daughter of the head of the household, regardless oft the time of occupancy); or non-immediate family member who has resided in the dwelling at least 3 Veteran: A person who is a military veteran, is defined as one who served in the active military, naval, or air service (i.e. Army, Navy, Air Force, Marine Corps, and Coast Guard; asac commissioned officer of the Public Health Service; or as a commissioned officer of the National Oceanic and Atmospheric Administration ori its predecessors, and who was discharged or released there from under conditions other than dishonorable. Recipients of assistance under the ESFRLP program will be chosen by the above criteria without regard to race, creed, sex, color, national origin or sexual orientation. What are the terms of assistance under ESFRLP17? The form of ESFRLP assistance is a 0% interest, forgivable loan covering the hard costs associated with the rehabilitation of the home and a grant for the soft costs. These will be two separate documents or sets of The Loan: To provide assistance to households selected for the project, NCHFA will create loan documents including a Promissory Note and Deed of Trust covering hard costs for the rehabilitation in an amount not to exceed $25,000. This loan covering the hard costs remains 0%i interest and forgivable at $3,000 per year for as long as the owner resides in the home or until the balance is reduced to $0. The term oft the loan is dependent upon the loan amount and the number of years it takes to bring the balance of the loan to $0 when forgiven at $3,000 per year. For example, ifthe amount oft the loan is $21,452, then the term is 8 years ($21,000 forgiven over the first 7 years and $452 forgiven at the end of the gth year). The  Head of Household: The person or persons who own(s) the house.  subject toi income verification).  months prior to the submission of the family's application.  documents.  maximum term of the loan will be nine years.  4    As long as the borrower lives in the home, no payments on the loan will be required. Ift the recipient prefers, the loan can be paid off at any time to NCHFA, either in installments or asa lump sum payment. Furthermore, under certain cirçumstances NCHFA may allow assumption or refinancing of the loan. Should an heir inherit the property and choose to live ini the house as their permanent residence, they may assume the loan without being income eligible. However, the lien remains on the property. Al buyer who may wish to buy the property tol live in may assume the loan sO long as they can document that they are income- eligible (S80% AMI). Default can occur ift the property is sold or transferred to another person and/or if the borrower fails to use the home as a principal residence, without prior The Grant: To pay fors soft costs including application outreach/intake/management, environmental evewa/mapettons/esting and project assessment/documentation/ estimating/Didding, NCHFA will create a Grant. Agreement not to exceed $10,000. The grant What kinds of work will be done? Each house selected for assistance will be rehabilitated to meet ESFRLP17 Essential Rehabilitation Criteria. That means every house must, upon Meet the more: stringent requirements of either NCHFA's Essential Property Standard or "habitability standards" which set minimum standards for decent, safe and sanitary living Retain no "imminent threats" toi the health and safety of the home's occupants or to the home's "structural integrity". Eliminate threats to the health or safety of occupants and Reasonable measures to strengthen homes against natural disasters and/or modifications designed to enable greater accessibility for household members. These requirements are: spelled out in fulli in the ESFRLP17 Administrator's Manual which you may' view, at reasonable times, upon request, at the Stanly County office. in addition to the above items that must be done to satisfy NCHFAr requirements, the scope of work may also include certain items meant to enhance or protect neighborhood and unit property values, and/or home modifications designed to enable frail or disabled household Generally, Stanly County will specify that rehabilitation tasks be accomplished in the least- expensive method that is deemed adequate to meet program standards. ESFRLP17  written approval of the North Carolina Housing Finance Agency.  has no repayment or recovery terms.  completion of the rehabilitation:  conditions.)  tot the structural integrity of the dwelling unit.  members to function more independently.  assistance cannot be used for luxury or non-essential work.  Ofc course, contractors performing work funded under ESFRLP17 are responsible for meeting all local requirements for permits and inspections. All work done under the program must be performed to the more: stringent of local minimum housing code or the Essential Property Standard. (This does not mean, however, that the whole house must be brought up to  Building Code Standards.)  5    Environmental Testing? Until it was discovered to be a health hazard, the metal lead was used for centuries to make house paints. Now we know that eating chips or dust of lead- based paint can cause very serious problems for small children. Selling lead paint was outlawed in 1978, but many older buildings still contain lead paint and children are still being poisoned. Per ESFRLP17 guidelines, al lead hazard evaluation will be performed on every home selected for rehabilitation that was built before 1978. The specific type of evaluation and the appropriate lead hazard reduction work performed will depend on the total amount of Federal funds used to rehabilitate the home, as per HUD's lead-based paint rule 24 CFR Ina addition, testing for asbestos will be conducted on all dwellings selected for rehabilitation. Homeowners will be provided with copies of all testing reports and given appropriate Itmay be necessary for household members to temporarily relocate during the rehabilitation process in order to facilitate construction activities or to protect the household from dangers inherent in the construction process. Structural instability, asbestos removal and lead-based paint/dust remediation are circumstances that may arise resulting in the need to temporarily relocate. A condition of participation int the ESFRLP17 program shall be that homeowners and household member will voluntarily and temporarily relocate, at their own expense, for the period oft time necessary to eliminate the danger. The decision to temporarily relocate will be determined by the Rehabilitation Specialist and based on the nature and level of threat to the household occupants. Contractors will be encouraged to minimize the length of disruption caused by temporary relocation. ESFRLP17 funds will not be used to reimburse any occupant for lost income, meals, alternative travel expenses or any Who will do the work on the homes? Stanly County is obligated under ESFRLP17 to ensure that quality work is done at reasonable prices and that all worki is contracted through a fair, open and competitive process. To meet those very difficult requirements, Stanly County will invite bids only from contractors who are part ofa an "approved contractors' registry". To be considered for the registry, contractors must (1) provide name, contact information, current insurance policy, site visits for 3 resent projects, and (2) only after interview process, may receive the conditional approval" of Stanly County or their agent. Once a contractor who has been conditionally approved has successfully completed two jobs, his or her status isu upgraded to "regular approval", meaning that they will be allowed to bid on a regular rotation as long as they remain in good standing. (Homeowners who know of quality rehabilitation contractors that are not on the Approved Contractors Registry are welcome to From three to five approved contractors will be invited to bid on each job, and the lowest responsive and responsible bidder will be selected for the contract. "Responsive and responsible" means the contractor (1) is deemed able to start and complete the work in a timely fashion, and (2) that the bid is within 15% (in either direction) of Stanly County'scost estimate. In the event that more than five approved contractors wish to compete, licensed  part 35.  educational materials related to testing.  other incidental expense incurred due to temporary relocation.  invite them to apply.)  6    contractors will take precedence. If required, lead based paint hazard reduction and/or abatement willl be performed by contractors who are trained and certified to perform such What are the steps in the process, from application to completion? Now that you have the information about how to qualify fori the 2017 ESFRLP Program, what work can be done, and 1. Completing an Application form: Homeowners who wish to apply for assistance must do so by Sept. 30, 2017. Apply by contacting Benchmark Planning at the toll free number of 1-800-650-3925. Benchmark Planning is the professional firm that will assist Stanly County int the administration of the project. Homeowners will be registered and given instructions on how to proceed with filing an application. Proof of ownership, income  work.  who will do it, let's go through all the major steps in the process:  and insurance will be required.  2. Other Needs:  Information provided by the applicant willl be used to determine the financial health oft the individual applying for the program. Effortswill be made to ensure that any other benefits or solutions to problems are reviewed and explained to the applicant. Should they have needs which cannot be addressed through Stanly County,  referrals may be made to other service organizations. 3. - All applicants must receive a copy of the Assistance Policy.  4. Preliminarylinspection: Stanly County's Rehabilitation Specialist will visit the homes of potential recipients to determine the need and feasibility of the home for rehabilitation 5. Screening of applicants: Applications will be rated and ranked by Stanly County based on the priority system outlined on page 3 and the feasibility ofr rehabilitating the house. Household income will be verified for program purposes only (information will be kept confidential). Ownership of property will be verified along with other rating factors. From this review, qualified applicants will be chosen according to the priority system described above. Stanly County will then submit to NCHFA the ESFRLP17 Loan Application and Reservation Request Form for each potential borrower for approval of ESFRLP17f funding. Al list of qualified alternates will be maintained. 6. Applicant interviews: Approved applicants will be provided detailed information on assistance, lead hazards, program rehabilitation standards and the contracting procedures associated with their project at this informational interview. Before proceeding with the rehabilitation of their home, the applicant willl be given five (5) days inv which to decide whether or not to accept the loan and participate in the ESFRLP17 program. Applicants will be encouraged to consult with family members and legal professionals in order to determine the best course of action fort them. Applicants that  based on program guidelines.  do not qualify for ESFRLP17 will be notified in writing.  7    7. Formal agreement: The owner will be required to sign a formal agreement giving Stanly County authority to contract on their behalf and act as their agent/advocate fori the duration of the rehabilitation project. It will explain and govern the rehabilitation 8. Work write-up: Stanly County's Rehabilitation Specialist will visit the home again fora more thorough inspection. All parts ofthe home must be made accessible for inspection, including the attic and crawlspace, if any. The owner: should report any known problems such as electrical short circuits, blinking lights, roof leaks and the like. The Rehabilitation Specialist will prepare complete and detailed work specifications (known as the "work write-up"). Afi final cost estimate will also be prepared by the Rehabilitation Specialist and held in confidence until bidding is completed. 9. Environmental Testing: Stanly County will arrange for a certified firm toi inspect the home for potential lead-based paint, and asbestos. The owner will receive information covering the results of the tests and any corrective actions that will be needed as part of 10. Bidding: The work write-up and bid documents will be sent tot two to five contractors from the Approved Contractors Registry who will be given two to three weeks in which to inspect the property and prepare bid proposals. The names of the invited contractors will be supplied to the homeowner. Each will need access to all parts oft the house in order to prepare al bid. A bid opening willl be conducted at a specified date and time, 11. Contractor selection: Within 48 hours of the bid opening, after review of bid breakdowns and timing factors, the winning bidder willl be selected. All bidders and the homeowner will be notified of (1)the selection, (2) the amount, and (3) if other than the 12. Loan closing and Contract execution: Loan and contract documents will be executed; these will bind all parties and make the project official. The contract will be between the contractor and Stanly County The owner, by formal agreement with the Stanly County will give Stanly County the authority to enter into this contract on behalf of the owner. 13. Pre-construction conference: Ap pre-construction conference will be held at the home. At this time, the homeowner, contractor and program representatives will discuss the details of the work to be done. Starting and ending dates will be agreed upon, along with any special arrangements such as weekend or evening workl hours and disposition ofi items to be removed from the home (such as old cabinets, etc.). Three business days following the pre-construction conference, Stanly County will issue a' "proceed order" formallyi instructing the contractor to commence by the agreed-upon date.  process as well as define the roles of the parties involved.  the rehabilitation.  with alll biddersi invited to attend.  lowest bidder is selected, of the specific reasons for the selection.  Contractors must submit proof of liability insurance.  8    14. Construction: The contractor will be responsible for obtaining a building permit for the project before beginning work. The permit must be posted at the house during the entire period of construction. Program staff will closely monitor the contractor during the construction period to make sure that the work is being done according to the work write-up (which is made a part oft the rehabilitation contract by reference) and in a timely fashion. Local Code Inspectors/Officers will inspect new work for compliance with applicable Building Code(s). The homeowner will be responsible for working with the contractor toward protecting personal property by clearing work areas as much as practicable. If applicable, the contractor will obtain a permit for lead hazard related 15. Change Orders: All changes to the scope of work must be approved by the owner, the contractor, a Stanly County representative and the Rehabilitation Specialist, and reduced to writing as a contract amendment ("change order"). Ifthe changes require an adjustment in the loan amount, the change must be specified in the change order. 16. Progress payments: The contractor is entitled to request a maximum of one partial payment during construction per $8,000 of contracted amount. Upon request from the contractor, the Rehabilitation Specialist will, in at timely manner, inspect the work, list all items deemed 100% complete, and calculate a payment based on the total contracted 17. Closeout: When the contractor declares the work complete, program staff will thoroughlyi inspect work. Ifdeficiencies are observed, the contractor will be required to correct them. When the Rehabilitation Specialist and the homeowner are satisfied that the contract has been fulfilled, each will sign off and, after receipt of the contractor's final invoice, the final payment will be ordered. The contractor will submit all lien releases prior to release oft the final payment. All material and workmanship will be guaranteed for a one-year period after the date of project completion. 18. Post-construction conference: Following construction the contractor and the Rehabilitation Specialist will sit down with the homeowner one last time. Att this conference the contractor will hand over all owner's manuals and warranties on equipment. The contractor and Rehabilitation Specialist will go over operating and maintenance requirements for the new equipment and appliances and discuss general maintenance of the home with the homeowner. Areview of any lead hazard related work will be held. The homeowner will have the opportunity to ask any final questions 19. Final Loan Amount Determination: If, upon completion of all rehabilitation work, the contract price has changed due to the effect of change orders, NCHFA will execute and record the appropriate documents to reflect the resulting change. The loan will remain the property of NCHFA, with original documents remaining there for storage or  activities.  amount of those completed items.  about work.  "servicing".  9    20. The warranty period: It is extremely important that any problems with the work that was performed be reported to the Rehabilitation Specialist as soon as possible. All bona fide defects in materials and workmanship reported within one year of completion of  construction will be corrected free of charge.  What are the key dates? If, after reading this document, you feel that you qualify for this program and wish to apply, please keep thet following dates in mind: Applications available to the public starting July 1, 2017 or earlier if possible. Applications must be submitted to Benchmark Planning by 5:00 PM on Sept. 30, 2017.  How dolrequest an application? Just contact:  Yvonne Janssen  Toll free: 1-800-650-3925 x114 or (704)933-5990x114  Manssen@benchmarkplanning.com  Orr request by mail at:  Benchmark Planning 10735 David Taylor Dr. Suite 180 Charlotte, NC 28262 Attention: Yvonne Janssen  Ist there a procedure for dealing with complaints, disputes and appeals? Although the application process and rehabilitation guidelines are meant to be as fair as possible, Stanly County realizes that there is still a chance that some applicants or participants may feel that they are not treated fairly. The following procedures are designed to provide an avenue for  resolution of complaints and appeals. During the application process:  1. Ifan applicant feels that his/her application was not fairly reviewed or rated and would like to appeal the decision made about it, he/she should contact Yvonne Janssen at 1-800-650-3925 x114 within five days of the initial decision and voice their concern. Ift the applicant remains dissatisfied with the decision, the detailed  complaint must be put into writing.  2. Awritten appeal must be made within 10 business days oft the initial decision on an 3. Stanly County will respond in writing to any complaints or appeals within 10 business  application.  days ofr receiving written comments.  10    4. Should the applicant remain dissatisfied with the decision, a conference between the  applicant and Stanly County will be held.  During the rehabilitation process:  1. Ifthe homeowner feels that construction is not being completed according to the contract, he/she must inform the contractor and the Rehabilitation Specialist. 2. The Rehabilitation Specialist will inspect the work in question. If hei finds that the work is not being completed according to contract, the Rehabilitation Specialist will review the contract with the contractor and ask the contractor to remedy the 3. Ifthe Rehabilitation Specialist finds that the work is being completed according to contract, the complaint will be noted and the Rehabilitation Specialist and the homeowner will discuss the concern and the reason for the Rehabilitation Specialist's 4. Ifthe nomeowner is dissatisfied, a written appeal detailing the concerns must be submitted, within 10 business days, to! Stanly County for review. Stanly County will respond in writing to any complaints or appeals within 10 business days of receiving 5. Ifthe homeowners concerns are not satisfied, a mediation conference between the homeowner and the contractor may be convened by the Rehabilitation Specialist and 6. Should the mediation conference fail to resolve the dispute, Stanly County will render  problem.  decision.  written comments.  facilitated by the County Manager. awritten final decision.  Final Appeal:  After following the above procedures, any applicant or homeowner who remains dissatisfied with Stanly County's final decision may appeal to Michael Handley, NCHFA, PO Box 28066, Will the personal information provided remain confidential? Yes. Allir information in applicant files will remain confidential. Access to the information will be provided only to Stanly County employees and Benchmark Planning employees who are directly involved in the program, the North Carolina Housing Finance County, the US Department of Housing and What about conflicts of interest? No officer, employee or other official of Stanly County, or member of the Governing Board, or entity contracting with Stanly County, who exercises any functions or responsibilities with respect to the ESFRLP17 program shall have any interest,  Raleigh, NC 27611-8066, (919) 877-5700.  Urban Development (HUD) and auditors.  11    direct or indirect, in any contract or subcontract for work to be performed with program funding, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Relatives of Stanly County employees, Governing Board Members and others closely identified with the County, may be approved for rehabilitation assistance only upon public disclosure before the Governing Board and with What about favoritism? All activities under ESFRLP17, including rating and ranking applications, inviting bids, selecting contractors and resolving complaints, will be conducted in a fair, open and non-discriminatory manner, entirely without regard to race, creed, sex, Who can Icontact about the ESFRLP17 program? Any questions regarding any part oft this  written permission from NCHFA.  color or national origin.  application or program should be addressed to:  Yvonne. Janssen Benchmark Planning 10735 David Taylor Dr. Suite 180 Charlotte, NC 28262  (800)650-3925 x144 or (704)933-5990x114 Manssen@benchmarkplanning.com  The aforementioned identified contact(s) will do their utmost to answer questions and  inquiries in the most efficient and correct manner possible. This Assistance Policy is adopted this 20th day of March 2017.  W.D. (Bill) Lawhon, Jr., Chairman Stanly County Board of Commissioners  ATTEST:  Tyler Brummitt, Clerk to the Board  12    Stanly County-E ESFRLP17  PROCUREMENTPOUICY  1. To the maximum extent practical, Stanly County promotes a fair, open and competitive procurement process as required under the North Carolina Housing Finance Agency's Essential Single-Family Rehabilitation Loan Pool Program (ESFRLP). Bids are invited from Contractors who are part of Stanly County's approved contractor registry. (To be on the registry, a contractor must contact Stanly County and provide name/contact information/contact person, have their recent work inspected, reviewed and approved by the Rehabilitation Specialist and provide proof of license 2. Three to five eligible contractors on the Stanly County approved contractor registry shall be invited tob bid on each job and the lowest responsive and responsible bidder shall be selected for the contract. Responsive and responsible" means (a) the contractor is deemed able to complete the work in a timely fashion, (b) the bid is within 15%, in either direction, of Stanly County's cost 3. Although bid packages may be bundled for multiple job sites, the bids for multiple job sites shall be considered separate and apart when awarded and shall be awarded to the lowest responsive and 4. Bid packages shall consist of an invitation to bid, work write up(s) and bid: sheet(s) for each job. 5. Bids must include a cost-per-item breakdown with line item totals equaling the submitted bid price. 6. Any change to the original scope of work must be reduced to writing in the form of a change order to be agreed upon and signed by owner, the contractor, a Stanly County representative and the Rehabilitation Specialist. The change order must also detail any changes to the original contract 7. No work may begin prior to a contract being awarded and a written order to proceed provided to the contractor. In addition, a pre-construction conference and "walk through" shall be held at the 8. Stanly County reserves the right to reject any or alll bids at any time during the procurement process. 9. All sealed bids will be opened publicly at at time and place to be announced in the bid invitation. All  and insurance coverage as required by the Agency.)  estimate, and (c)t there is no conflict of interest (real or apparent).  responsible bidder(s) for each job site.  Discrepancies must be reconciled prior to a contract being awarded.  price.  work site prior to commencement of repair work.  bidders are welcome to attend. DISBURSEMENT POLICY  1. All repair work must be inspected by (a) Stanly County's Rehabilitation Specialist, (b) a Code Enforcement Officer when applicable, and (c) the homeowner priort to any payments to contractors. Ifall work is deemed satisfactory and all other factors and written agreements are in order, payment shall be issued upon presentation of an original invoice from the contractor. Contractor 2. Ifany of the work is deemed unsatisfactory, it must be corrected prior to authorization of payment. Ift the contractor fails to correct the work to the satisfaction of the Stanly County Rehabilitation Specialist, payment may be withheld until such time the work is satisfactory. (Contractors may follow the Stanly County Essential Single-Family Rehabilitation Loan Pool Program Assistance Policy ifa dispute occurs; however, contractors shall abide by the final decision as stated in the policy). 3. Stanly County assures, through this policy, that adequate funds shall be available to pay the 4. All contractors, sub-contractors and suppliers must sign a lien waiver prior to disbursement of  should allow 20 business days for processing of the invoice for payment.  contractor for satisfactory work.  funds.  The Procurement and Disbursement Policies are adopted this dayo of  2017.  ATTEST: Tyler Brummitt, Clerk to the Board  W.D. (Bill) Lawhon, Jr., Chairman Stanly County Board of Commissioners    Stanly County Board of Commissioners  STANL)COUNTY Meeting Date: March 20, 2017  4  Presenter: Chairman Lawhon  Maten An4 Lens Saccer.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCis ise equipped with' Windows! XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity for **I Ify County you have Employees. need to use the Document Camera and zoom into: a particular area, ifp possible please attach: a copy oft the document with the areai indicated  Please Provide al BriefDescription ofy your Presentations format: that your need toz zoomi into. Al laser! lighti is available to pinpoint your area ofp projection. *** You can! bringi in a laptop that will allow video out to be connected at thel lectern- set display to6 60Mhz.  ITEM TO BE CONSIDERED  CONSENT AGENDA  A. Minutes - Recessed meeting of March 3, 2017 & regular meeting of March 6, 2017. B. Facilities - Request the attached list of items be declared surplus and sold through Gov Deals. Finance- Consider and approve the attached Stanly County Procurement Policy. D. Finance = Request acceptance of the Monthly Financial Report for Eight Months Ended February E. Library - Request the attached list of books be declared surplus and given to the Friends of the  28, 2017.  Library to be sold during the upcoming book sale.  F. Solid Waste - Request approval of budget amendment #: 2017-35.  Request approval oft the above items as presented.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified to beat true copy of the action taken by the Stanly County Board of Commissioners on  No  x  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    4A  STANLY COUNTY BOARD OF COMMISSIONERS RECESSED MEETING MINUTES ANNUAL PLANNING RETREAT MARCH3,2017  COMMISSIONERS PRESENT:  Bill Lawhon, Chairman Joseph Burleson, Vice Chairman T.Scott Efird Janet K. Lowder Gene Mcintyre Ashley Morgan Matthew Swain None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk Toby Hinson, Finance Director Emily Frye, HR Director  CALL1 TOORDER  The Stanly County Board of Commissioners (the "Board") reconvened their regular meeting of Monday, February 20, 2017 in the Stanly County Airport Conference Room on Friday, March 3, 2017 at9:00a.m. Chairman Lawhon called the meeting to order with Commissioner Efird giving the invocation. Chairman Lawhon then turned the proceedings over to the County Manager To begin, Ms. Stephenson had each Board member partner with the person next to them to write a brief introduction for the other person to present to the group. Each Board member was asked to choose one word to describe Stanly County in twenty (20) years. The words were: prosperous, growing, progressive, successful, thriving and exceptional education. TEM#1-HEALTH AND HUMAN SERVICES: CONSOLIDATION OVERVIEW & DISCUSSION To begin, the County Manager provided a slide presentation which outlined the two (2) options available under the new law (H 438) should the Board want to consider combining the Health Department and Department of Social Services. The presentation included specifics related to  who introduced the facilitator Ms. Andi Stephenson of the Lee Institute.  Page1of6    how the options differ, which option counties that have made such changes have chosen, how personnel/employees are affected if combined, budget impact and savings, potential After a period of discussion, Ms. Stephenson asked for a consensus to direct staff further. Board consensus was to talk with the Board of Health and Social Services Board to obtain their input regarding the possibility of consolidating the departments. Additionally, Board consensus was that no action would be taken prior to June 30, 2017 to allow time for additional  advantages as well as potential issues with these options.  information to be gathered and for further discussion.  Due to rumors of job loss if the departments are combined, the Board requested the County Manager address the issue with both department heads to reiterate that there would be no loss of jobs and that the issue is still being discussed. The County Manager agreed adding that ITEM#2-1 WATER AND SEWER SERVICES - SYSTEM EXPANSION PLANS, COSTS & OPTIONS For the Board's information, Ms. Davis provided an overview of Stanly County Utilities. In addition to ap powerpoint presentation, handouts I included maps of the existing system, planned projects and potential projects to expand the system in the future. Ms. Davis then entertained  he would follow-up via email with employees as well.  Presenter: Donna Davis, Utilities Director  questions from the Board.  The presentation was fori information only and required no action from the Board. ITEM#3-ANIMAL CONTROL SERVICES-ORGANIZATIONALSTRUCTURE  For discussion, the County Manager provided information related to the organizational structure other counties have in place for their animal control departments. The Board participated in a discussion regarding the county's current animal control department and the feasibility of moving it to the Sheriff's Office or leaving it as is under the direction of the Health  Department.  After a period of discussion, Board consensus was to request staff determine the costs associated with relocating the department to the Sheriff's Office and bring this information TEMH4-ECONOMIC DEVELOPMENT COMMISSION (EDC)-STRUCTURE & GOVERNANCE  back to the Board for continued discussion.  Page2of6    As requested by the Board, the County Manager introduced the item for continued discussion as to whether or not the County would like to maintain EDC: as a county department or consider The Board discussed both options at length in addition to the proposed legislation submitted by Commissioner Swain during the February 6, 2017 commissioners meeting which recommends Consensus was for the Board to continue to be mindful of those selected to serve on the EDC to make sure they are engaged, and ifneeded, revisit the legislation in the future should the Board  changing itt toap public/private organization.  changes to the current make-up of the EDC Board membership.  find that the current structure is not working.  RECESS/RECONVENE  Chairman Lawhon recessed the meeting for lunch at noon. Commissioner Lowder also left at that time for the remainder of the day. The meeting was reconvened at 12:30p.m.  TEM#S-SHERIFFS OFFICE REQUEST  Due to the recent passing of Detective Jamie Shue, Sheriff Burris requested the Board surplus Vice Chairman Burleson moved to approve the request and was seconded by Commissioner  his service weapon in order to present it to thei family.  Efird. The motion passed by unanimous vote. TEM#6-MARKETING STANLY COUNTY  To begin the discussion, Chairman Lawhon stated he would like to market the wineries, lakes, airport, etc. located ini the County to larger metro areas such as Charlotte and Greensboro. Vice Chairman Burleson noted Morrow Mountain State Park and the possibility of engaging the State to help fund a restaurant or conçession stand at the park as well as rental canoes/Kayaks. Commissioner Morgan noted the NBAA Business Aviation Convention & Exhibition held annually in Orlando, Florida as an opportunity to provide exposure for the Stanly County Airport and the option of advertising in local magazines. Commissioner Efird mentioned billboards along the interstate he had seen in Wilkes County which advertises their wineries.  Facilitator Andi Stephenson noted that in addition to how to market the county, there is also the question of what the County wants to market. In response, the Board expressed interest in  marketing to both tourists and businesses.  Page 3 of6    The County Manager stated that the Convention & Visitors Bureau's (CVB) mission is to market for tourism and suggested the County may want to consider providing additional funding to CVB rather than duplicate what is already being done in that area. Also if the Board wants to market to the Charlotte area, it may be feasible to consider attending a real estate brokers The Board also discussed CVB's funding, how those funds are distributed and expressed interest  association meeting in Charlotte and/or possibly host an event.  inr receiving more frequent updates on the department's activities.  Board consensus was to request frequent updates from CVB, contact Morrow Mountain State Park to see if there is any immediate financial need the County may be able to help fund and determine other ways to market the county over and above what is currently being done.  TEM#7-BROADBAND UPDATE  The County Manager provided a general overview of Broadband project, issues the County faces in trying to bring it to the area and the benefits of having it. He stated that a meeting is scheduled with MCNC and the Golden Leaf Foundation later in the month to discuss the possibility of the County obtaining grant funds to help cover the cost to build the forty-five (45) mile fiber network. Once built, MCNC would then maintain it. Because of the cost of construction, there is also a need to identify other potential users in the county who may be willing to participate financially. Golden Leaf may be willing to partner with the county as well and provide a capital investment if MCNC operates the system. Staff will keep the Board  informed as discussions continue.  The presentation was for information only and required no action.  ITEM#8-E EMERGENCY RADIO  As an update, the County Manager informed the Board that the new emergency radio system is fully operational with 95% on-street coverage guarantee. Overall feedback from first responders using the system has been overwhelmingly positive. However, it was noted that some coverage issues have been noted by Eastside Volunteer Fire Department along eastern Stanly County and areas along the ridge at Big Bear Creek. To help increase coverage in that area, the County Manager proposed three (3) options and the costs associated with them which are to: Build or lease a fifth (5th) tower site, use of a DVRS system, or an ISSI/ Bridge Patch with VIPER. Based on the options presented, the DVRS system would be the most cost effective.  Page 4of6    As the next step, the County will evaluate and verify Eastside's identified issues, deploy and pilot test DVRS technology while continuing to track these issues and work with the radio  system partners toi identify solutions.  The presentation was for information only and required no further action. ITEM#9-E BEER AND WINE PRIVILEGE TAX- COMPLIANCE WITH CURRENT LAWS For the Board's information, the County Manager stated that in the past, the County has not collected the local ABC privilege tax as mandated by General Statute. This was due to the Tax Department being unaware of the need to collect it. To comply with the law however, the Tax Department will begin collecting it as required May 1t April 30th of each year. The revenue  generated by the taxi is estimated to be $2,000annually.  After a brief period of questions, Board consensus was to proceed with implementation. TEM#10-BUDGET-OVERVIEW, FORECAST AND PRIORITY DISCUSSION  The County Manager provided handouts summarizing the County's revenue and expenditure projections for next fiscal year. Based on the projections, the County will have an estimated $968,000 gap based on an anticipated revenue neutral tax rate of $0.6467 per $100 of valuation. It was noted that the projections do not include any additional budget requests the The Board briefly discussed the information received and asked questions concerning funding for the remaining EMS crews that are not currently on the 24/72 work schedule, property tax rates of surrounding counties and potential capital expenditures for next fiscal year including the Agri-Civic Center lighting replacement, repaving of a small portion of the Commons parking  Board may submit for funding during the budget process.  lot and maintenance fori the Guard Road buildings.  ITEM: #8- REVIEW & WRAP UP upcoming budget year. Answers included:  To wrap up, Ms. Stephenson requested each Board member name their top priorities for the Utilities - Expand waterlines to the areas where it is needed and continue consolidation  with other entities.  EMS - Full expansion to a 24/72 hour schedule.  Education - General focus on education (no specific item noted).  Public Safety/Sherif's Office = Consider a salary increase for employees to be more  competitive. County Employee COLA revenue neutral rate.  Economic Development - Focus on development oft the Riverstone site.  Property Tax Rate - Consensus is not toi increase the property tax rate and/or maintain a  Page 5 of6    Prior to adjournment, Chairman Lawhon asked if there were any additional comments. Based on the earlier discussion, Commissioner Mcintyre reiterated that he is not against the consolidation of the Board of Health and Department of Social Services but feels additional information and input is needed before making a decision. He also expressed concerns with the county having no volunteer program in place to support Animal Control adding that Stanly  County has the second highest kill rate in the state.  ADJOURN 3:08 p.m.  With no additional items presented for discussion, Commissioner Mcintyre moved to adjourn the meeting and was seconded by Commissioner Swain. The motion passed unanimously at  Bill Lawhon, Chairman  Tyler Brummitt, Clerk  Page 6of6    4A  STANLY COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MARCH6 6, 2017  COMMISSIONERS PRESENT:  Bill Lawhon, Chairman Joseph Burleson, Vice Chairman Scott Efird Janet K. Lowder Gene Mcintyre Ashley Morgan Matthew Swain None  COMMISSIONERS ABSENT: STAFF PRESENT:  Andy Lucas, County Manager Jenny Furr, County Attorney Tyler Brummitt, Clerk  CALL1 TOORDER  The Stanly County Board of Commissioners (the "Board") met in regular session on Monday, March 6, 2017 in the Commissioners Meeting Room, Stanly Commons. Chairman Lawhon called the meeting to order at 7:00 p.m., gave the invocation and led the pledge of allegiance.  APROVAL/ADIUSTIMENTS TO THE AGENDA  With no amendments to the agenda, Commissioner Lowder moved to approve it as presented. The motion was seconded by Vice Chairman Burleson and passed bya7-Ovote. ITEM#1-EAST ALBEMARLE STUDENT ESSAY PRESENTATIONS- - "HOW CAN YOU SHOW Elementary school teacher Ms. Krista McGuire was in attendance to introduce 5th grade students Ella Combs, Ryan Dejak and. Jaydan Lilly who took turns reading their winning essays for the Board. The Board members thanked the students for their presentations and  PRIDE IN YOUR COMMUNITY?"  congratulated each of them on a job well done.  TEM#2-PLANNING & ZONING-ZA-17-01- REZONING REQUEST FOR MR. TORI THOMAS Mr. Tori Thomas requested a 3.01 acre property (Tax Record 22901) located on the southwest corner of NC740 and Martin Road, which is currently zoned RA (Residential Agricultural) and  Presenter: Michael Sandy, Planning Director  Page 1of6    HB (Highway Business), be rezoned to GB (General Business). Additionally, he requested the rezoning of a 5,000 square foot lot (Tax Record # 22903) which is adjacent to thei first parcel be rezoned to GB (General Business) as well. Mr. Thomas' request for a GB zoning would allow for alarge variety of business uses. He has indicated that he may possibly operate a bait/tackle shop, convenience store and possibly ai truck repair shop in thei future. Ifapproved, a buffer would be required between the business use and the residential uses. The Planning Board  unanimously recommended approval of the rezoning request.  With no questions from the Board, Chairman Lawhon declared the public hearing open. With Commissioner Efird moved to approve rezoning request ZA-17-01 and was seconded by Ayes: Chairman Lawhon, Commissioner Efird, Commissioner Morgan and Commissioner Swain Nos: Vice Chairman Burleson, Commissioner Lowder and Commissioner Mcintyre TEM#3-ECONOMIC DEVELOPMENT- PROPOSED LAND PURCHASE FOR INDUSTRIAL  no one coming forward, the hearing was closed.  Commissioner Swain. The motion passed by a 4-3vote.  /BUSINESS SITE DEVELOPMENT Presenter: Andy Lucas, County Manager  The County Manager stated the County intends to purchase 76.03 acres of property in western Stanly County for industria/business purposes which would require the County expend $1,444,570 in General Fund Balance. It was requested the Board hold the required public  hearing for the proposed purchase.  Chairman Lawhon declared the public hearing open. With no one coming forward, the public Commissioner McIntyre moved to direct staff to execute the purchase of 76.03 acres in western Stanly County for the purpose of industrial/business development at a cost of $1,444,570. His motion was seconded by Commissioner Lowder and carried by unanimous vote.  hearing was closed.  ITEM # 4 - ECONOMIC DEVELOPMENT - AUTHORIZING RESOLUTION FOR BUILDING REUSE GRANT APPLICATION TO SUPPORT THE CREATION OF NEW HEALTHCARE JOBS IN LOCUST The Stanly County EDC: seeks to assist a pediatric dentistry project with their new location in the Locust Town Center. The company plans to renovate a former dentist office, install new equipment and ultimately create seven (7) new. jobs. The EDC is working with the partners of the project in pursuing a Building Reuse Grant from the NC Department of Commerce for up to  Presenter: Andy Lucas, County Manager  Page 2of6    $61,000. The overall estimated value of the project including renovation and equipment is $290,000. A 5% match from the County is required for the grant. It was requested the Board consider and approve the attached resolution of support for the grant and appropriation of up  to $6,000 fori the required 5% match and grant administration fees.  Vice Chairman Burleson moved to approve the resolution of support, the required matching funds of up to $6,000 and associated administration fees as requested. The motion was  seconded by Commissioner Mcintyre and passed by a7-Ovote.  See Exhibit A  Authorizing Resolution by Stanly County  TEM#5-PFEIFFER UNIVERSITY SEWER COLLECTION ASSET ACQUISITION RESOLUTION The County Manager stated that the County intends to acquire Pfeiffer's sewer transmission and collection system at no cost for the purchase. It was requested the Board review and consider approval of the resolution approving the acquisition of certain sewer collection assets  Presenter: Andy Lucas, County Manager  from the university.  After a brief period of questions related to the age of the system, cost of updates and ongoing operation of the system, Vice Chairman Burleson moved to approve the resolution as presented and was seconded by Commissioner Swain. Motion carried by unanimous vote.  See Exhibit B  AI Resolution of the Board of Commissioners of the County of Stanly, North Carolina Approving the Acquisition of Certain Sewer Collection Assets from Pfeiffer University  TEM#6-RESOLUTION SUPPORTING PROPOSED LEGISLATION  Presenter: Vice Chairman Burleson  Vice Chairman Burleson presented the resolution of support. He noted his support of the legislation stating he feels it is in the County's best interest to have a better understanding of what is going on in the different areas should the Board be working on or be aware of an issue that will affect all citizens and not just for a particular municipality. Vice Chairman Burleson then moved to approve the resolution of support and was seconded by Commissioner  McIntyre.  Prior tot the vote, Commissioner Swain asked ifthere had been any legislation drafted related to this or is it the Board'sr request to draft legislation. Vice Chairman Burleson stated he believesa  Page 3of6    draft has been prepared but that it has not yet been filed. Commissioner Swain noted his full support of the resolution, but added that he would like to see the wording of the legislation before it is filed. Vice Chairman Burleson stated he felt sure the Board would have an  opportunity to review the bill before it is filed ift they SO desire.  Commissioner Lowder requested the item be tabled until the Board has time to review the proposed legislation. She noted concerns that those elected to serve on the municipal boards understood that they would have the power to initiate and pursue contracts/agreements for their areas as did the voters who elected them. Vice Chairman Burleson responded that the resolution is only a show of support in order to move forward with the bill and once drafted the  Board would be able to provide input as to what is included in it.  Commissioner Lowder then asked the County Manager what recourse the County has if they feel a contract that was approved by a municipality is noti in the best interest for that area. The County Manager responded that the County could potentially exercise their rights through the judicial system to seek some means of remedy with success depending on a judge finding the contract invalid or some part of it inconsistent with the law. From what he understands, the thought process behind this bill is to mitigate any issues up front to avoid the need to seek aremedy at al later date. He then deferred to the County Attorney for additional comments. The County Attorney agreed with the County Manager's comments adding that if the County was aware of a contract negotiation between a municipality and outside entity, she assumes the County could provide their opinion and guidance if the Board chooses to do SO even though it is not legally required. Ifa contract is entered into in which there is a legal basis to declare it invalid or void after the municipality has approved it, the County may have some legal remedies  at that point.  Commissioner Lowder then asked if a municipality enters into a contract and things go awry would the county be liable. The County Attorney responded that she is not aware of any situation in which the county would be liable as a third party when the contract was entered  into by the municipality.  Commissioner Morgan stated that he feels the legislation is needed due to elected officials in the municipalities representing their areas only and that it is the Board's job to oversee the entire county. This legislation would give the County the ability to have that oversight which  they do not have currently.  Page 4of6    Commissioner Mcintyre noted the last paragraph of the resolution which states the Board supports the introduction and subsequent passage of the legislation which leads him to believe the Board would have an opportunity to review the bill before it is introduced. He then  reiterated his support oft the resolution.  With a first and second motion made, Chairman Lawhon called for the vote. The motion  carried by unanimous vote. TEM#7-CONSENT AGENDA Presenter: Chairman Lawhon  A. Minutes = Regular meeting of February 20, 2017.  B. Finance = Request approval oft the attached vehicle tax refunds for February 2017. C. Agri-Civic Center- Request approval of budget amendment #: 2017-34. Commissioner Efird moved to approve the consent agenda as presented with the motion seconded by Commissioner Morgan. The motion carried by a7-Ovote.  PUBLIC COMMENT - None.  BOARD COMMENTS, ANNOUNCEMENTS & COMMITTEE REPORTS  Commissioner Morgan thanked the students at East Albemarle Elementary for the invitation noting that he and Commissioner Mcintyre had gone earlier that day to visit and tour the  facility.  Commissioner Efird stated he enjoyed his visit to East Albemarle Elementary as well and that it Vice Chairman Burleson noted that the Board participated in its annual planning retreat the previous Friday which marks the start of the budget process. He encouraged citizens to provide their input during the process and to keep the Board members in their prayers during this time.  an honor and pleasure to attend.  Commissioner Lowder wished everyone al Happy St. Patrick's Day.  Commissioner Mcintyre reiterated Commissioner Morgan's comments and thanked East Commissioner Swain noted that he had attended the Soil & Water Awards Banquet on February 27th as well as a concert at the Agri-Civic Center sponsored by the Stanly County Arts Council.  Albemarle Elementary for his invitation and tour oft the facility as well.  Both were great events for the students involved and the community.  Page 5 of6    Chairman Lawhon noted his appreciation of the students' presentation of their essays as well.  He also thanked the Board members and staff for all that they do.  CLOSED SESSION  Vice Chairman Burleson moved to recess into closed session to consult with the county attorney in accordance with G. S. 143-318.11(a/3). The motion was seconded by  Commissioner Mcintyre and passed unanimously at 7:43 p.m.  ADJOURN  With no further discussion, Commissioner Efird moved to adjourn the meeting and was seconded by' Vice Chairman Burleson. Motion carried with a 7-Ovote: at 8:15 p.m.  Bill Lawhon, Chairman  Tyler Brummitt, Clerk  Page 6 of6    Stanly County Board of Commissioners  STANL) COUNTY Meeting Date: March 20th 2017  x4B  Presenter:  Menahdsee.  Consent Agenda Regular. Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with Windows XP and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you! have need to use the Document Camera and zoom into a particular area, ifp possible please attacha a copy oft the document with the area indicated  Please Provide: a Brief Description of your Presentations format: that your need toz zoomi into. AI laser lighti is available top pinpoint your area ofp projection. *** Yous can bringi ina al laptop that will allow video out to be connected: at thel lectern set display to 60Mhz.  for County Employees.  ITEM' TO BE CONSIDERED  Surplus Items to be sold See Attachments  Requesting approval for all Surplus to be sold through Gov Deals  Signature: Jerry R. Morton Date: 3/07/17  Dept. Facilities Management Attachments:  Yes X Certification of Action Certified tol be at true copy of the action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk to the Board  Date    Year Make Model 7 1994 Dodge Van  Vin 1FTEF15N6T.B28163 2B5WB35/0RX148805  Mileage 103,455 101,707 126,298 219,526 114,768 109,385 141,239 140,068 108,634 109,321 135,141  Facilities Management 1 1996 Ford  Truck  Health Dept DSS Sheriff Dept-  2 2003 Dodge Stratus 1B3EL36X94N209217  3 2003 Dodge Van 4-2010 Crown Vic 6_2005 Ford 8 2004 Crown Vic 12 2008 Crown Vic 13 2009 Crown Vic  1D8GP24363B294833  FABP7BVGBA100393 no display 2FAHP71WA5X120621 2FAFP7AV38A178755 2FAHP71V69X146232  52013 Chevrolet Impala 261WDSE37D1225663 9 2008 Dodge Charger 2B3KA43H58H206020 11 2008 Dodge Charger 2B3KA43H68H138620  Ranger 1FTYR10096PA10236  14 1997 Chevrolet Blazer 1GNDTI3W2W2107196 107,185 15 2005 Chevrolet Impala 261W#52K559349420 150,568  EMS, Fire Management 10 2003 Chevrolet Astro Van 1GNELI9X14B101102  97,203    QTY  Jail  Ai few pallets of brick and block, left over from Jail Project  Sheriff Dept Counter from Sheriff dept Senior Center Counter from Senior Center Health Dept Freezer Old Bookshelves Booster Pac ES5000 Floor Buffer Film Projector Misc Telephone Wire 51 Rolling Chairs Desk Chairs Stackable chairs Several Old Desk Showcase Wooden Ladder    Stanly County Board of Commissioners  STANIV)COUNTY Meeting Date: March 20, 2017  40  Presenter: Consent  Maler An lad. Sarcet,  Consent Agenda' Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD  Document Camera** Laptop*** *PCise equipped with Windows XP: and Microsoft Office XP (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ifyouh have need to use the Document Camera and: zoom into: aj particular area, ifp possible please attach a copy oft the document with thes areai indicated  Please Provide: al Briefl Description of your Presentations: format: that you need toz zoom into. Alaserl lighti is availablet top pinpointy your area of projection. *** You can! bringi inal laptop that will allow video out to be connected att the lectern set display to6 60Mhz.  for County Employees.  ITEMTOBE CONSIDERED  With the most recent compliance audits and reviews that have been performed, it is becoming a requirement for the County's procurement policy to be approved by the Board of Commissioners. With the changes that have just taken place with the last independent audit, the procurement policy had to be updated to add sections that relate to federal program monitoring, bidding requirements, and additional items to contract agreements just to name a few. With the changes in program requirements that have taken place, it has become a requirement for the Board of  Commissioners to approve our procurement policy and procedures.  Consider and approve the Stanly County Procurement Policy.  Signature: Toby R. Hinson Date: 3/13/17  Dept. Finance Attachments:  Yes Certification: of Action Certified to be at true copy ofthe action taken by the Stanly County Board of Commissioners on  No  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    PROCUREMENT POLICY STANLY COUNTY NORTH CAROLINA    PURCHASING AND DISBURSEMENTS  INTRODUCTION  The basic power to purchase and contract is contained in G.S. $153A-11. G.S. $159-28(a) requires aj pre-audit certificate signed by the Finance Director to appear on all contracts, agreements, and purchase orders before it becomes a County obligation. Authorized employees shall approve and transmit to the Finance Department all invoices, bills, drafts, orders, claims and payrolls. Authorized employees must examine and determine that the charges are correct and those goods, materials or services charged for were ordered, and such goods and materials were delivered, and that the services were actually rendered to or for the County as the case may be. Department heads and officers authorized to expend money should be aware oft their duty under G.S. $159-28(e) not to exceed appropriations. The Finance Director may disallow and refuse to approve for payment, in whole or in part, any claim as fraudulent, unlawful or excessive. In such casel he/she shall file in accordance with G.S. $159-28(c) to the County commissioners a written statement the reasons for such refusal. A copy oft the refusal statement will be forwarded to the Each fiscal year, departments are provided appropriations by the County Commissioners to purchase goods and services to: fulfill their mission. Each appropriation has a budgeted amount and purchases are pre-audited by the Finance Director in accordance with G.S. $159-28(a)to ascertain that an unencumbered balance is available as required by the North Carolina. Budget and Fiscal Control. Act. Each appropriation has al budget account number, which must be used with all purchases that are to be paid from public funds. Department heads have limited discretion regarding classification of expenditures. Proper classification is important for forecasting expenditures, and for accurate reporting. The Finance Director shall reject requests for payment where the classification does not comply with budget account categories. In general, the following documents are used to charge a budget account number for purchases:  affected department.  ) Purchase Requests To be processed online by the department 2) Purchase Orders -Provided after approved by the County Manager 3) Invoices for purchase-order purchases and non-purchase orders 4) Travel, mileage, and training reimbursements  5) Central allocations 6) Contractual invoices 7) Accounts Payable Voucher/stamps  Departments have continuous access to detailed budget performance reports on the Logos Software. Departments may contact the IT department to request access to budget performance reports. Department heads or their designee should frequently review the budget reports  2    comparing them to departmental records. Departments should consider in-transit items when The policies and procedures listed below provide guidelines to comply with G.S. $159-28(a)(pre- audit requirement), and will prevent delays inj payments to vendors and employees.  reconciling.  DISBURSEMENT POLICIES  To ensure the safeguard oft the County's assets, the following disbursement policies shall be  enforced:  1) Departments are responsible for obtaining all the information required by Internal Revenue Service regulations for new vendors. Departments must secure a Form W9 that provides information on Federal Employer's Identification Number (EIN)o or social security number, a correct mailing address, and whether the business is an individual, partnership, or corporation. The W9 should be requested when the service or merchandise is ordered. IRS regulations require the County to withhold 28% when payment is made to vendors who have not submitted a W9. The Finance Office prefers not to withhold the 28% from payments. Therefore vendors will not be paid until W9's have been received. W9's are located on the intranet and the public 2) An original invoice is the preferred payment document. With appropriate safeguards, vendors may be paid from fax or e-mail documents. Departments are responsible: for 3) Departments shall only request payment for goods ands services that have been received. Exceptions are made for annual contracts, insurance, and other similar items that must be paid in advance. Goods and services should not be paid fori in 4) Invoices shall not be altered by departments except in cases where sales tax or other pricing errors require payment adjustments. Invoices containing sections that have been blacked out will be returned. Departments should never alter the invoice date. Any alteration oft the invoice date will result ini its return to the department. Departments must check the pricing on the vendor's invoice for accuracy. By signature on the voucher, departments are verifying that all goods and services were delivered as agreed to by both parties. Departments do not need to submit shipping and receiving documents to finance, but should: retain those documents for audit 5) Departments should pay only the current portion ofu utility and telephone bills. Departments should first determine whether arrears appearing on a bill have been paid in the previous disbursement cycle. All arrears must be reconciled and paid in 6) Personal checks and personal credit card usage are limited to conferences and other authorized travel where the employee is reimbursed for such travel and/or registrations. Departments should use vendors that agree to invoice for payment through the normal accounts payable process. Departments should not use vendors  website.  preventing double payments and/or other payment errors.  advance.  purposes.  the proper accounting period.  3    that require pre-paid orders, COD, or other alternate payments. Payment should not ber requested until the service or product has been satisfactorily provided. 7) Adjustments such as return from/to vendors must be documented with a credit memo or other evidence of adjustment from the vendor. Credits shall be liquidated as quickly as possible, but no later than the end oft the current fiscal year. Credits shall 8) Independent contractors must provide a W9 that provides either their social security number or employer identification number (EIN) to comply with Internal Revenue Service regulations. Unincorporated vendors paid more than $6001 for services will bei issued a 1099 Misc. tax form. The County is required to withhold taxes from vendors who do not comply with the backup withholding regulations. The contract shall contain the following information: (1) a description of services to be performed; (2) the contract dollar amount; (3)a start date; (4) an end date; (5)proof ofi insurance orl hold harmless clause waiver; and (6) account numbers to be charged. 9) Departments shall comply with current state (G.S. 143-129 and 131) and County bidding laws. Subject to specific exceptions, the County adheres to state bid laws. 10) An accounts payable voucher may be submitted for payment when an invoice does not exist. Payment to a vendor without an invoice willl be made only in an emergency that would result in significant adverse consequences. An invoice or appropriate supporting documentation must be submitted subsequent to the 11) Departments must submit an accounts payable voucher with each invoice, or put an accounts payable stamp on each invoice. Several invoices from one vendor should bec compiled and submitted with as single AP voucher. The. AP vouchers are on the intranet. Invoices submitted by 3:00 pm each Monday will be paid the same week  be put to the account originally charged.  completion ofthe un-invoiced transaction.  provided the payment is approved. HOW TO: PURCHASE GOODS AND SERVICES  1.  CHIEF PROCUREMENT OFFICER- the County Manager is the Chief Procurement Officer (CPO) and must authorize purchases over $500.00 by approving aj purchase a. Departments should always purchase goods and services based on competitive prices and on comparative shopping, even: for low-cost items. The departments must make independent estimates before receiving bids or b. A purchase order is required for purchases of supplies, materials, and services costing more than $500.00. Departments are to use the Logos requisition process. Upon approval of the requisition, the Finance Department will issue a purchase order. Purchases under $500.00 may be ordered directly by departments. Departments shall not request a purchase order after the fact. Orders that pre-date aj purchase order are subject to non- payment, and/or the offending employee can become personally responsible.  order or contract. Listed below are guidelines for purchasing:  proposals.  4    C. By state law, all purchases of materials, supplies, equipment, etc. costing over $90,000.00 must be formally bid in compliance with G.S. $143-129 or $131. Fors some purchases, the County Manager may require formal bidding for items costing less than the legal threshold. Informal quotes and comparison-shopping are required for items up tot the $90,000 threshold. BUDGET REVISIONS- - Two forms are provided for budget revisions: (1) Budget Amendments that increase/decrease the department's budget and (2) Budget Revisions or transfers that do not increase the budget.. All budget amendments and revisions are logged in by the Finance Department and forwarded toi the appropriate level for approval. Listed below are, guidelines for budget revisions: a. The County Commissioners must approve all budget amendments that increase or decrease the budget. A completed. Agenda Cover Sheet must accompany this budget process. A request for a budget amendment must be submitted to the Finance Director prior to being placed on the agenda. b. The County Commissioners authorize the County Manager to approve all budget transfers within a department budget. Any departmental budget transfers to or from personnel services and/or capital outlay in excess of $5,000 must be approved by the County Commissioners.  2.  USE OF PURCHASE REQUISITIONS - The purchase requisition in the Logos software is the primary process for departments to request goods and services. 1) Av valid purchase order must pre-date the service or material received. 2) This requisition process is required for purchases over $500.00.  3) Department heads must submit the purchase request in the Logos software to ensure 4) Departments should retain vendor order forms sO that long orders do not have to be entered again on the purchase order. The purchase order form may reference long orders by such wording as "see attached" or "per order form attached." 5) The purchase requisition should be processed on the Logos software. Upon approval by the CPO and the Finance Director's pre-audit function, aj purchase order willl be processed and sent to the department or vendor as appropriate. 6) Dor not send purchase requisitions directly to a vendor. This is for internal use only. 7) Since all County disbursements require aj pre-audit function, the Finance Department will noti issue "confirming purchase orders". Ifa department disbursement request is not in conformity with the pre-audit requirement, they must submit an explanation 8) Departments may proceed with purchasing medical services and supplies, and vehicle, equipment, and building repairs without a purchase order in "emergency situations". Emergency situations are where the public's! health or safety would be plaçed in danger by delaying repairs for want of a purchase order. County assets  conformity with G.S. $159-28(e).  stating the reason for not conforming to state law.  5    requiring immediate repair to prevent permanent damage or replacement should proceed until a voucher iss secured during normal working hours explaining the nature and cost oft the emergency. However, departments should not request al PO after the 9) Consideration is given to consolidating or breaking out procurements to obtaina more economical purchase. During the annual budget process, the County Manager and Finance Director performs an analysis on large capital items to determine whether a type of financing or outright purchase should be made to acquire such  repair is completed.  items.  PURCHASES UNDER $500.00  1) Invoices for purchases less than $500: may be submitted with an accounts payable 2) Departments should contact Finance to secure unknown vendor numbers or for new  voucher, or accounts payable stamped invoice.  vendors.  TRAVEL AND: MILEAGE REIMBURSEMENT  The out-of-County ori in-County travel expense reports are to be used for monies tol be paid directly to the employee. Any monies that need to be paid directly to a vendor should be sent in on an accounts payable voucher. Normally, these types of charges are for airfare, registration fees, and hotel or motel room deposits. However, ifan employee pays the vendor direct, then he or she needs to report this on their travel expense report. Travel advance forms should be submitted by the requesting employee tol his or her department head for authorization of travel with sufficient time to allow processing through the Finance Department prior to the date oft travel. Travel advances require double the work and should be requested only by employees who will experience a financial hardship unless they receive an advance. These approved travel expense reports and accounts payable vouchers will only be processed through the normal check -run process; checks are only issued on Thursdays ofeach week. Ifal Department Head is the requesting party, thei form should be submitted tot the County Manager for approval. The Finance Director is ultimately responsible for determining that as sufficient unexpended appropriation remains in a department's travel budget. Advances need minimal documentation to support pre-paid expenses. For an advance, Finance needs onlya document that verifies the travel and estimated cost. The reconciliation upon return will  ofcourse require agendas, receipts, etc. Submitting travel expense reports: reimbursement is being requested.  Request for reimbursement must be completed on an out-of-County or in-County travel expense report, as appropriate. Out ofCounty travel for which an employee was paid an advance, must be submitted within five (5) business days after the travel for which the For meals, employees are: reimbursed on a per diem basis. The per diem method pays employees a specific amount for each eligible meal. The specific amount that is reimbursable is approved by the County Commissioners ini the Policy Manual.  6    Specific dates must be listed on the travel expense report, and substantiated by a daily detailed receipt from a commercial lodging establishment. The lodging receipt must be Receipts must be attached for transportation (air, train, etc.), taxi, streetcar, bus, parking, storage, or toll expenses. Travel advances in excess of actual expenses will ber repaid to the County no later than five (5) business days after the completion oft the approved For training and conference reimbursement, the Finance Department needs only a copy of the final agenda as distributed at the site (the preliminary copy usually sent as part oft the registration package will not suffice), and the receipts listed above. Finance does not need copies of course materials, handouts, certificates, and other non-finance related documents. The County will not reimburse employees for any meals that are included in The points oftravel, odometer starting and ending readings are to be recorded per day, pert trip. The reimbursement rate is set by the IRS each year. Employees who use their personal vehicle daily for County business should accumulate their daily travel ona a mileage log. This log should show the date oftravel, daily beginning and ending odometer readings, total number ofmiles driven on a daily basis, and the reason for each trip. Those employees who travel daily between the same. locations (for example, from the Courthouse to the Commons and back) are not required to maintain the daily log, but may submit a summarized request (for example, 20 trips for the month of August). Employees shall not request reimbursement for personal travel incurred at conferences and meetings. For example, ifan employee chooses to drive 30 miles to a favorite  on al hotel document, including logo.  travel.  the registration.  For private-owned vehicle travel:  restaurant, the mileage is personal and not reimbursable.  CENTRAL ALLOCATIONS  1) The Finance Department allocates certain expenses such as postage, copier, common telephone lines and supplies, workers compensation, property and liability insurance,  etc.  CONTRACTED SERVICES  1) Individual contracts are for those individuals who are: self-employed as "consultants" oro other service providers. Departments are encouraged to be cautious in using independent contractors, and to avoid long-term contracts. IRS regulations havea narrow definition of "consultants" and there are financial penalties for classification 2) All service agreements should have a written contract that includes the individual's Social Security Number, liability and workers compensation insurance coverage or "hold harmless clause", the account number to be charged, the amount and duration  errors.  oft the contract, and payment conditions.  7    3) All contracts shall be submitted on a contract routing form to be reviewed and approved by the County Attorney and County Manager with ap pre-audit done by the 4) Department Heads, Project Managers or designated staffmust ensure that contractors perform in accordance with the terms, conditions, and specifications oftheir contracts or purchase orders. The County must be responsible fort the settlement ofall contractual and administrative issues arising out of procurements. 5) The County enters into a contract agreement with a vendor with a not to exceed amount that is specified. Ifthe Department Head or Project Manager determines that the vendor in providing the needed services is about to go beyond the not to exceed amount, a contract amendment must be prepared and approved by the County Manager or Board ofC Commissioners and pre-audited by thel Finance Director. The County does not enter into time and material type contracts unless there is no other alternative. Ifthis type contract is entered, the Department Head or Project Manager must assert al high degree of oversight in order to obtain reasonable assurance that the Forc construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements ofthe County provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. Ifsuch a determination has not been made, the minimum requirements must be as follows: (I)A bid guarantee from each bidder equivalent to five percent oft the bid price. The "bid guarantee" must consist ofai firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying al bid as assurance that the bidder will, upon acceptançe ofthe bid, execute such contractual documents as may be required within the time specified. (2) Aj performance bond on the part oft the contractor for 100 percent oft the contract price. (3)A payment bond on the part oft the contractor for 100 percent ofthe BIDDING REQUIREMENTS-, All purchases of equipment, supplies, and materials costing over $90,000.00 must be formally bid. The G.S. $143-129 provides for formal procedure (Request for Proposal) and G.S. $143-131 provides for informal procedure (three phone or written quotes). The law makes a dollar distinction between construction and other procurements. "Request for Proposal" (RFP) requires certain forms and legal procedures. Necessary affirmative steps must be taken to assure that minority businesses and women'sb business enterprises are used when possible. The prime contractor, if subcontracts are to be let, must also take these same affirmative steps. The County must conduct procurements in ai manner that prohibits the use of statutorily ora administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except ini those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Geographicl location may be a selection criterion when contracting for architectural and engineering services provided its application leaves an appropriate number or qualified firms, given the nature and size of  Finance Director.  contractor is using efficient methods and effective cost controls.  contract price.  the project, to compete for the contract.  8    Procurement transactions must incorporate a clear and accurate description oft the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement oft the qualitative nature ofthe material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform ifiti ist to satisfy its intended use. Detailed product specifications should be avoided ifat all possible. When iti isi impractical or uneconomical to make a clear and accurate description oft the technical requirements, a "brand name or equivalent" description may be used as a means to define the performance or other requirements of procurement. The specific features ofthe named brand which must be met by offers must be clearly stated. The County ensures that allj prequalified list of vendors which are used in acquiring goods and services are current andi include enough qualified sources to make sure there is open and free competition. The County does not preclude potential bidders from qualifying All procurement transactions must be conducted in a manner providing full and open competition. The County stipulates int the RFP all the specifications and requirements of the bid. Anything lesst than the requirements or specifications will not be considered. The chief procurement officer, that is, the County Manager, approves all bids or submits bids as appropriate to the governing body. The County does not automatically award the bid to the lowest bidder. The contracts are awarded to responsible bidders possessing the ability toj perform successfully under the terms and conditions ofaj proposed procurement. Consideration will be given to: such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. A summary of each bid is done by the department that is seeking the equipment or services. This includes the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis of the contract  during the solicitation period.  price.  1) Construction - Over $500,000 must use the formal bid procedure. 2) Construction- - $30,000 to $500,000 may use the informal procedure. 3) Other Procurements- - Over $90,000 must use the formal procedure. 4) Other Procurements $30,000 to $90,000 may use thei informal procedure.  MANUAL CHECK REQUESTS  1) Manual check requests are for emergencies only. Departments are discouraged from  using this form of payment to vendors.  2) Thel Department Head must authorize this form of payment.  3) Fill in all the required information and attach supporting documentation for approval and payment. Lack of sufficient information will result in the return of the accounts  payable voucher.  9    4) Submit the accounts payable voucher and all supporting documentation, only with an explanation of why a manual check is needed, to the Finance Director for approval. 5) Like all disbursements, the law requires aj pre-audit even for emergencies.  PURCHASE ORDER CLOSEOUTS(LIQUIDATION) invoice and copy of the purchase order.  The Finance Department will close or liquidate a purchase order upon receipt of an 2) Departments may request partial payment and partial purchase order liquidation for partial shipments and backorders. Departments should document on the invoice and copy oft the PO that it is a partial payment and partial liquidation. 3) Departments are responsible for purchase order reconciliation. Obsolete purchase orders that are not properly closed may continue to encumber and obligate public funds that could be better used to provide current services. Departments should review the budget performance reports and advise the Finance Office when  encumbrances need to be adjusted. FEDERAL PROGRAM MONITORING  The County is responsible for oversight ofthe operations oft the Federal award supported activities and must monitor them under Federal awards to assure compliance with applicable Federal requirements and performance expectations. Monitoring must cover Performance reports must be submitted at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Intervals must be no less frequent than annually nor more frequent than quarterly except in unusual circumstances. Annual reports must be due 90 calendar days after the reporting period. Quarterly or semiannual reports must be due 30 calendar days Performance reports must be submitted using OMB-approved, government-wide standard information collections when providing performance information. These reports should contain a comparison of actual accomplishments to the objectives oft the Federal award  each program, function or activity.  after the reporting period.  established for the period. ETHICS  No employee shall engage in any act that is in conflict with official duties or creates an appearance of unfairness or conflict with the performance ofofficial duties. An employee may be deemed to have a conflict ifthe employee: 1) Has financial interest in any sale to the County of any goods or services when such financial interest was received with prior knowledge that the County intended to  purchase the property, goods, or services.  10    2) Solicits, accepts, or seeks a gift or gratuity from any person, firm, or corporation involved in a contract or transaction with the County. Gifts include services, loans, material things, or promises from any person, firm, or corporation that, in the employee's! knowledge, are interested directly or indirectly in any business dealings with the County. All County employees shall refuse to accept tips or gratuities for 3) Participants in the employee's capacity as a County employee in the issuing ofa purchase order or contract in which the employee has aj private monetary interest, 4) Discloses or uses without authorization confidential information concerning property ora affairs oft the County to advance aj private interest with respect to any contract or transaction that is or may be the subject ofofficial County action. 5) Has a financial interest or personal interest in any legislation coming before the Board ofCounty Commissioners and participates in discussion with or givesa an official opinion to thel Board unless the employee discloses on the Board'sr record the  services rendered.  either direct or indirect.  nature. and extent of such interest.  Approved this 20" day ofMarch, 2017.  W.D. Lawhon, Jr., Chairman  Tyler Brummitt, Clerk  11    40  STANLY COUNTY NORTH CAROLINA  MONTHLY  FINANCIAL REPORT  For Eight Months Ended  February 28, 2017  STANLY -  COUNTY NORTH DAROLINA  Water, Aie Land, Success,  Prepared and Issued by:  Stanly County Finance Department    STANLY COUNTY, NORTH CAROLINA FISCAL YEAR 2016-2017  Page  MONTHLY FINANCIAL REPORTS  General Fund:  Revenue and Expense Graphic - Comparative FY 2016 with FY: 2017 Revenue Graphic by Source - Comparative FY 2016 with FY 2017 Revenue Graphic by Source - Compared to Amended Budget 2017 Expense Graphic by Function - Comparative FY 2016 with FY 2017 Expense Graphic by Function - Compared to Amended Budget 2017  1 2 3 4 5 6-9 10-13 14 15 16  All Fund Financial Information:  Financial information - All Operating Funds Financial information - Project Funds Comparative Cash Position - Five years  General Fund: Investment Report General Fund:  Fund Balance Calculation    General Fund Revenues and Expenses Actual VS Budget Fiscal Year 2017  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  CY Revenues Budget, $61,957,449  CY Expenses Budget, $61,957,449  YTD Revenues Actual, $46,092,750  Prior Year Actual, $43,484,546  YTD Expenses Actual, Prior Year $41,470,816  Actual, $40,398,521  acy Revenues Budget OCY Expenses Budget  OYTDR Revenues Actual ayTDExpenses Actual  Priory YearA Actual OPriory YearA Actual  Page 1    Stanly County General Fund Revenues by Source For the Eight Months Ended February 28, 2017 with Comparative February 29, 2016  REVENUES: Ad' Valorem Taxes Sales Taxes Other Taxes Restricted Intergovernmental Licenses and Permits Sales and Services Investment Earnings Miscellaneous Totals  02/28/17 4,345,299.39 373,419.89 5,516,824.21 616,498.02 5,802,259.28 78,411.76 912,716.08  02/29/16 3,929,680.33 322,682.93 5,181,280.98 657,045.37 5,635,193.01 37,803.82 873,876.74  Variance 415,619.06 50,736.96 335,543.23 (40,547.35) 167,066.27 40,607.94 207.42% 38,839.34  Percent 105.96% 110.58% 115.72% 106.48% 93.83% 102.96% 104.44% 106.00%  28,447,321.25 $ 26,846,982.96 $ 1,600,338.29  46,092,749.88 $ 43,484,546.14 $ 2,608,203.74  $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000  7  002/28/17  a02/29/16  Page 2    Stanly County  General Fund Budget by Source Compared to Actual Revenues For the Eight Months Ended February 28, 2017  REVENUES: Ad Valorem Taxes Sales Taxes Other Taxes Restricted Intergovernmental Licenses and Permits Sales and Services Investment Earnings Miscellaneous Fund Balance Appropriated Totals  Amended Budget 8,425,925.00 574,000.00 9,856,474.00 948,400.00 7,935,026.00 95,000.00 1,454,012.00 2,285,644.00  Actual Over/(Under) 4,080,625.61) (200,580.11) (4,339,649.79) (331,901.98) (2,132,766.72) (16,588.24) (541,295.92) (2,285,644.00) (15,864,699.12)  Percent Collected 93.63% 51.57% 65.06% 55.97% 65.00% 73.12% 82.54% 62.77% 0.00% 74.39%  Actual 4,345,299.39 373,419.89 5,516,824.21 616,498.02 5,802,259.28 78,411.76 912,716.08  $ 30,382,968.00 $ 28,447,321.25 $ (1,935,646.75)  61,957,449.00 $ 46,092,749.88  $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000  $-  O,.  $(5,000,000) $(10,000,000)    -  aBudget OActual aOver/(Under)  Page 3    Stanly County General Fund Expenses For the Eight Months Ended February 28, 2017 with Comparative February 29, 2016 $ 3,325,939.18 $ 3,320,913.94 $  EXPENSES: General Government Public Safety Transportation Environmental Protection Economic and Physical Development Human Services Education Culture and Recreation Debt Service Special Appropriations Transfers and Contingency Totals  02/28/17 9,659,790.85 657,829.75 792,028.03 1,015,451.12 10,796,523.11 10,503,718.36 1,029,646.89 3,516,464.90 43,750.00 129,673.50  02/29/16 9,681,519.36 662,293.12 772,251.25 843,342.76 10,129,803.15 10,172,429.96 993,374.05 3,413,334.69 275,000.00 134,258.50  Variance 5,025.24 100.15% (21,728.51) (4,463.37) 19,776.78 172,108.36 666,719.96 331,288.40 36,272.84 103,130.21 (231,250.00) (4.585.00)  Percent 99.78% 99.33% 102.56% 120.41% 106.58% 103.26% 103.65% 103.02% 15.91% 96.58% 102.65%  41,470,815.69 $ 40,398,520.78 $ 1,072,294.91  $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000  002/28/17 002/29/16  Page 4    Stanly County  General Fund Budget by Function Compared to Actual Expenses For the Eight Months Ended February 28, 2017  EXPENSES: General Government Public Safety Transportation Environmental Protection Economic and Physical Development Human Services Education Culture & Recreation Debt Service Special Appropriations Transfers & Contingency Totals $20,000,000  Amended Budget 13,987,736.00 997,766.00 1,241,962.00 1,682,559.00 17,155,298.00 15,683,084.00 1,752,931.00 3,516,475.00 50,000.00 659,347.00  Percent Expended 66.62% 70.54% 66.00% 64.88% 60.77% 66.77% 66.97% 68.37% 87.50% 19.67% 68.89%  Actual 9,659,790.85 657,829.75 792,028.03 1,015,451.12 10,796,523.11 10,503,718.36 1,029,646.89 3,516,464.90 43,750.00 129.673.50  Over/(Under) (4,121,099.19) (339,236.25) (436,180.21) (660,132.88) (5,700,905.93) (5,179,365.64) (554,388.69) (10.10) 100.00% (6,250.00) (529,673.50)  $ 5,230,291.00 $ 3,325,939.18 $ (1,745,987.67)  61,957,449.00 $ 41,470,815.69 $ (19,273,230.06)  $15,000,000  $10,000,000  $5,000,000  $-  $(5,000,000)  $(10,000,000)  Budget  Over/(Under)  Page 5    Stanly County Comparative Monthly Financiall Report Fort the Eight Months Ended February 28, 2017  UNCOLLECTED REVENUE OR  %  LAST  AMENDED  "Y-T-D  APPROPRIATIONS COLLECTED YEAR'SY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS  GENERAL FUND1 110 REVENUES: Depart 3100- Ad Valorem Taxes Depart 3200- Other Taxes Depart 3320- State Shared Revenue Depart 3323- Court Depart 3330- Intergovt Chg for Services Depart 3340- Building Permits Depart 3347- Register of Deeds Depart 3414- Tax And Revaluation Depart 3417- Election Fees Depart 3431- Sheriff Depart 3432- Jail Depart 3433- Emergency Services Depart 3434- FIRE Depart 3437- EMS-Ambulance Depart 3439- Emergency 911 Depart 3450- Transportation Depart 3471- Solid Waste Depart 3490- CentralF Permitting Depart 3491- Planning andz Zoning Depart 3492- Rocky River RPO Depart 3494- EDC Depart3 3495- Cooperative Extension Depart 3500- Health Department Depart3 3523- Juvenile. Justice Depart3 3530- Social Services Depart 3538- Senior Services Depart3 3586- Aging Services Depart 3587- Veteran Service Depart3 3611- Stanly County Library Depart3 3613- Recreation Plan Depart 3614- Historical Preservation Depart 3616- Civic Center Depart 3831- Investments Depart 3834- Rentl Income Depart 3835- Sale of Surplus Property Depart 3838- Loan Proceeds Depart 3839- Miscellaneous Depart 3980- Transfer From Other Funds Depart 3991- Fund Balance GENERAL FUND1 110 EXPENSES: Depart4 4110- Governing Body Depart4 4120- Administration Depart 4130- Finance Depart4 4141- TaxA Assessor Depart4 4143- Tax Revaluation Depart4 4155- Attorney Depart4 4160- Clerk Depart4 4163- Judge's Office Depart4 4164- DistrictA Attorney Depart4 4170- Elections Depart 4180- Register of Deeds Depart 4210- Info Technology Depart 4260- Facilities! Management  30,382,968.00 $28,447,321.25 $ 1,935,646.75 93.63%  26,846,982.96 4,252,363.26 485,222.13 80,417.88 155,335.63 434,495.21 179,810.19 805.25 53,515.35 536,431.57 148,425.64 13,541.09 4,225.00 1,371,157.26 193.34 564,535.37 862,542.58 10,998.15 32,077.32 47,201.98 14,296.75 2,774,677.96 67,856.00 3,265,220.70 143,904.36 356,993.64 95,187.56 41,138.27 37,803.82 148,051.95 28,767.34 189,875.00 183,816.80 56,678.83 43,484,546.14 166,805.77 280,453.72 298,654.70 518,891.18 255,303.37 114,586.46 5,657.54 433.37 302,358.51 216,093.80 465,825.88 695,849.64 3,320,913.94  8,999,925.00 4,719,136.04 713,500.00 120,000.00 168,000.00 597,510.00 295,650.00 1,600.00 500.00 664,812.00 197,126.00 43,074.00 6,500.00 2,450,000.00 1,538,406.15 1,000.00 804,458.00 1,023,496.00 13,200.00 61,600.00 115,394.00 25,500.00 4,131,153.00 2,667,151.50 101,570.00 6,662,691.00 3,487,130.28 259,996.00 697,996.00 155,830.00 60,000.00 95,000.00 224,267.00 20,000.00 197,772.00 363,167.00 300,000.00 2,002,194.00 61,957,449.00 46,092,749.88 237,482.00 414,504.00 445,720.00 804,240.00 397,173.00 165,254.00 15,075.00 5,900.00 2,500.00 369,974.00 355,061.00 743,735.00 1,273,673.00 5,230,291.00 3,325,939.18  4.280,788.96 52.44% 206,137.67 71.11% 35,076.82 70.77% 3,366.12 98.00% 225,881.40 62.20% 100,798.84 65.91% 1,159.00 27,56% 437.30 12.54% 101,822.76 84.68% (22,946,82) 111.64% 8,823.92 79.51% 1,050.00 911,593.85 62.79% 891.62 314,183.22 60.94% 114,733.98 88.79% 3,571.85 72.94% 37,016.44 39.91% 67,063.00 41.88% 13,679.33 46.36% 1,464,001.50 64.56% 33,738.00 66.78% 3,175,560.72 52.34% 13,876.18 94.66% 306,828.04 56.04% 59,227.87 61.99% 12,169.58 79.72% 16,588.24 82.54% 76,274.02 65.99% 18,379.00 8.11% 45,085.96 87.59% 300,000.00 2,002,194.00 N/A 15,864,699.12 74.39% 73,384.52 69.10% 133,693.48 67.75% 141,744.00 68.20% 263,503.79 67.24% 150,007.08 62.23% 60,067.37 63.65% 8,866.47 41.18% 4,881.36 17.27% 2,500.00 0.00% 66,754.36 81.96% 124,518.66 64.93% 229,832.80 69.10% 486,233.78 61.82% 1,745,987.67 66.62%  507,362.33 84,923.18 164,633.88 371,628.60 194,851.16 441.00 62.70 562,989.24 220,072.82 34,250.08 5,450.00 108.38 490,274.78 908,762.02 9,628.15 24,583.56 48,331.00 11,820.67 67,832.00 246,119.82 391,167.96 96,602.13 47,830.42 78,411.76 147,992.98 1,621.00 197,772.00 318,081.04  NIA N/A  N/A  NIA NIA N/A 100.00% N/A  TOTALI REVENUES  164,097.48 280,810.52 303,460.01 540,736.21 247,165.92 105,186.63 6,208.53 1,018.64 302,469.64 229,372.34 513,309.60 632,103.66  Total General Government  *Y-T-D Transactions column does noti include encumbrances.  Page 6    Stanly County Comparative Monthly Financial Report Fort the Eight Months Ended February 28, 2017  UNCOLLECTED REVENUE OR  %  LAST 4,595,461.07 139,004.27 3,470,887,66 221,213.86 16,750.00 238,065.25 1,000,137.25 9,681,519.36 662,293.12 670,177.02 48,369.13 53,705.10 772,251.25 237,486.73 124,910.96 171,438.11 129,396.88 74,782.67 105,327.41 843,342.76 3,375,858.87 136,239.98 5,714,401.90 637,292.45 222,259.48 43,750.47 10,129,803.15 9,189,476.11 982,953.85 10,172,429.96 776,009.75 217,364.30 993,374.05 275,000.00 3,413,334.69 134,258.50 134,258.50 40,398,520.78 3,086,025.36  AMENDED 7,074,285.00 4,828,030.56 202,670.00 4,206,496.00 2,989,828.10 411,427.00 25,000.00 401,425.00 1,666,433.00 1,170,814.29 13,987,736.00 9,659,790.85 997,766.00 1,049,496.00 88,955.00 103,511.00 1,241,962.00 644,652.00 208,000.00 257,207.00 227,628.00 115,394.00 229,678.00 1,682,559.00 1,015,451.12 5,623,007.00 3,533,805.86 205,160.00 9,680,459.00 6,068,506.08 1,074,132.00 504,414.00 68,126.00 17,155,298.00 10,796,523.11 14,144,781.00 9,434,365.67 1,538,303.00 1,069,352.69 15,683,084.00 10,503,718.36 1,293,135.00 459,796.00 1,752,931.00 1,029,646.89 50,000.00 3,516,475.00 3,516,464.90 439,347.00 220,000.00 659,347.00 61,957,449.00 41,470,815.69  "Y-T-D APPROPRIATIONS COLLECTED YEAR'SY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS  Depart 4310- Sheriff Depart 4321- Juvenile, Justice Depart 4325 Criminal. Justice Partnership Deptart 4326 JCPC Depart4 4330- Emergency Services Depart4 4350- Inspections Depart4 4360- Medical Examiner Depart 4380- Animal Control Depart4 4395- 911 Emergency Depart 4540- Total Transportation Depart 4710- Solid Waste Depart 4750- Fire Forester Depart 4960- Soil& Water Conservation Depart4 4902- Economic Development Depart4 4905- Occupancy Tax Depart4 4910- Planning andz Zoning Depart4 4911- Central Permitting Depart4 4912- Rocky River RPO Depart 4950- Cooperative Extension Depart 5100- Health! Department Depart 5210- Piedmont Mental Health Depart 5300- Dept of Social Services Depart 5380- Aging Services Depart 5381- Senior Center Depart 5820- Veterans Depart 5910- StanlyE BOE Departs 5920- Stanly Community College Departe 6110- Stanlyl Library Departe 6160- Agri Center  2,153,250.71 69.56% 74,174.10 63.40% 1,175,131.92 72.06% 110,736.69 73.08% 5,550.00 77.80% 134,033.31 66.61% 468,222.46 71.90% 4,121,099.19 70.54% 339,236.25 66.00% 353,300.19 66.34% 51,094.54 42.56% 31,785.48 69.29% 436,180.21 64.88% 233,842.32 63.73% 94,241.04 54.69% 94,335.66 63.32% 70,166.71 69.17% 38,066.38 67.01% 129,480.77 43.63% 660,132.88 60.77% 1,629,214.94 71.03% 69,703.57 66.02% 3,563,786.70 63.19% 316,734.75 70.51% 99,702.60 80.23% 21,763.37 68.05% 5,700,905.93 66.77% 4,710,415.33 66.70% 468,950.31 69.52% 5,179,365.64 66.97% 423,601.88 67.24% 130,786.81 71.56% 554,388.69 68.37% 6,250.00 87.50% 10.10 100.00% 309,673.50 29.52% 220,000.00 0.00% 529,673.50 19.67% 19,273,230.06 68.89%  128,495.90 300,690.31 19,450.00 222,481.69 657,829.75 682,442.05 37,860.46 71,725.52 792,028.03 403,834.68 113,758.96 162,871.34 157,461.29 77,327.62 100,197.23 135,456.43 611,024.32 401,567.79 46,162.63  N/A NA  Total Public Safety  Total Environmental Protection  Total Economic Development  Total Human Services Total Education  832,255.29 197,391.60 43,750.00 129,673.50 129,673.50  Total Culture and Recreation  Depart 9000- Total Special Appropriations Depart 9100- Total Debt Service Depart 9800- Transfers Depart 9910- Contingency  Tota! Transfers and Contingency TOTALE EXPENSES OVER (UNDER) REVENUES  4,621,934.19 $ (3,408,530.94) N/A  Page7    Stanly County Comparative Monthly! Financial Report For the Eight Months Ended February 28, 2017  UNCOLLECTED REVENUE OR  %  LAST  AMENDED  "Y-T-D APPROPRIATIONS COLLECTED YEAR'SY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS 418,673.00 $ 173,372.88 $ 245,300.12 41.41% $ 283,541.52  EMERGENCY TELEPHONE E-911: 260 REVENUES: Depart 3439- Surcharge Depart 3831- Investment Earnings Depart 3991- Fund Balance EXPENSES: Depart 4396- E-911 Operations  4.43 173,377.31 281,863.67 281,863.67  (4.43) NIA NIA 245,295.69 41.41% 129,729.63 69.01% 129,729.63 69.01%  8.24 283,549.76 338,916.43 338,916.43 (55,366.67)  TOTAL REVENUES TOTALE EXPENSES OVER (UNDER) REVENUES  418,673.00 418,673.00 418,673.00  (108,486.36). $ 115,566.06 N/A  FIRE DISTRICTS 295 REVENUES: Depart 3100- AdValorem Taxes EXPENSES: Depart 4100- Comm 1.5%/ Admin Depart 4340- Fire Service  $ 4 2,547,486.00 $ 2,385,662.29 $ 161,823.71 93.65% $ 2,112,627.52  TOTAL REVENUES  2,547,486.00 2,385,662.29 39,000.00 2,508,486.00 2,284,996.05 2,547,486.00 2,323,478.75  161,823.71 93.65% 517.30 98.67% 223,489.95 91.09% 224,007.25 91.21%  2,112,627.52 32,552.75 2,096,263.02 2,128,815.77 (16,188.25)  38,482.70  TOTAL EXPENSES OVER( (UNDER) REVENUES  62,183.54 $ (62,183.54) N/A  GREATER BADIN OPERATING611 REVENUES: Depart 3710- Operating Revenues Depart 3991- Fund Balance Appropriated EXPENSES: Depart 7110- Administration Depart 7120- Operations Depart 9800- Tranfer to Other Funds  2,598,346.00 $ 2,441,933.46 $ 156,412.54 93.98% $ 294,268.98  N/A  TOTALI REVENUES  2,598,346.00 2,441,933.46 2,212,000.00 2,173,631.68 386,346.00 2,598,346.00 2,467,369.67  156,412.54 93.98% 38,368.32 98.27% 87,805.01 77.27% 126,173.33 95.14% 30,239.21 N/A  294,268.98 33,660.09 243,890.95 277,551.04 16,717.94  293,737.99 (25,436.21) $  N/A  TOTAL EXPENSES OVER (UNDER) REVENUES  PINEYI POINT OPERATING 621 REVENUES: Depart 3710- Operating Revenues EXPENSES: Depart7 7110- Administration Depart7120- Operations  142,000.00 $ 107,178.87 $ 142,000.00 80,000.00 62,000.00 142,000.00  34,821.13 75.48% $ 91,805.36 34,821.13 75.48% 26,666.64 66.67% 29,105.41 53.06% 55,772.05 60.72%  TOTALREVENUES  107,178.87 53,333.36 32,894.59 86,227.95  91,805.36 46,666.69 32,184.84 78,851.53  TOTALEXPENSES OVER (UNDER) REVENUES  20,950.92 $ (20,950.92) N/A $ 12,953.83  Pages 8    Stanly County Comparative Monthly Financial Report Fort the Eight Months Ended February 28, 2017  UNCOLLECTED REVENUE OR  LAST  AMENDED  "Y-T-D  APPROPRIATIONS COLLECTED YEAR'SY-T-D  BUDGET TRANSACTIONS REMAINING OREXPENDED TRANSACTIONS  WESTSTANLYWWIPES REVENUES: Depart 3710- Grants Depart 3712- Operating Revenues Depart 3980- Transfer From Other Funds EXPENSES: Depart 7110- Administration Depart 7120- Operations Depart 9800- Transfers  $ $ 605,438.00 337,733.19 71,000.00 676,438.00 337,733.19 326,599.00 156,250.00 349,839.00 204,702.82 676,438.00 360,952.82 (23,219.63) $  N/A $ N/A  267,704.81 55.78% 71,000.00 338,704.81 49.93% 170,349.00 47.84% 143,512.08 58.98% 313,861.08 53.60% 24,843.73  386,563.92 386,563.92 156,250.00 266,804.80 423,054.80  TOTALI REVENUES  N/A  TOTALE EXPENSES OVER (UNDER) REVENUES  N/A $ (36,490.88)  STANLY COUNTYUTILITY641 REVENUES: Depart 3710- Grants Depart 3712- Operating Revenues EXPENSES: Depart7 7110- Administration Depart7 7120- Operations Depart 9800- Transfers  N/A  3,440,694.00 2,222,388.54 3,440,694.00 2,222,388.54 410,641.00 3,015,053.00 1,755,529.45 15,000.00 3,440,694.00 2,034,385.87  1,218,305.46 64.59% 1,218,305.46 64.59% 131,184.58 68.05% 1,210,513.41 59.85% 15,000.00 0.00% 1,356,697.99 60.57% (138,392.53) NIA  2,037,863.50 2,037,863.50 267,120.75 1,728,628.61 1,995,749.36 42,114.14  TOTALF REVENUES  278,856.42  TOTAL EXPENSES OVER (UNDER) REVENUES  188,002.67  AIRPORT OPERATING FUNDE 671 REVENUES: Depart 3453- Airport Operating Depart 3980- Transfer from General Fund EXPENSES: Depart 4530- Airport Operating  630,648.00 $ 250,918.06 $ 379,729.94 39.79% $ 244,895.08  259,347.00 889,995.00 889,995.00 889,995.00  129,673.50 380,591.56 489,813.86 489,813.86 (109,222.30) $ 113,964.76  129,673.50 50.00% 509,403.44 42.76% 395,438.68 55.57% 395,438.68 55.57%  134,258.50 379,153.58 432,162.52 432,162.52 (53,008.94) 3,423,528.37 454,648.91 3,878,177.28 3,250,404.92 403,305.08 3,653,710.00 224,467.28  TOTAL REVENUES TOTALE EXPENSES OVER (UNDER) REVENUES  N/A  GROUP HEALTH&V WORKERS' COMPENSATION6BO REVENUES: Depart 3428- Group! Health Fees Depart 3430- Workers Compensation EXPENSES: Depart 4200- Group! Health Costs Depart 4220- Workers Compensation  5,505,800.00 $ 3,667,882.21 $ 1,837,917.79 66.62%  466,943.00 5,972,743.00 4,080,216.64 466,943.00 5,972,743.00 4,477,631.43  412,334.43  54,608.57 88.31% 1,892,526.36 68.31% 63,469.86 86.41% 1,495,111.57 74.97%  TOTAL REVENUES  5,505,800.00 4,074,158.29 $ 1,431,641.71 74.00%  403,473.14  TOTAL EXPENSES OVER( (UNDER) REVENUES  (397,414.79) $ 397,414.79 N/A  Pages    Stanly County Comparative Monthly Financial Report ProjectFunds Fort the Eight Months Ended February: 28, 2017  PROJECT AMOUNT REMAINING  PROJECT AUTHORIZATION  PROJECT TODATE  Tarheel Challenge. Academy 212 REVENUES: Depart 3590- Education EXPENSES: Depart 5910- Public Schools  3,092,000.00 $ 3,092,000.00 $ 3,092,000.00 3,092,000.00 3,092,000.00  TOTALI REVENUES TOTAL EXPENSES OVER(UNDER) REVENUES  3,092,000.00 3,049,833.76 3,049,833.76 42,166.24 $ (37,662.24) 601,357.60 8,639,118.97 8,640,665.98 8,840,665.98 (1,547.01) $ 1,547.01 56,678.83 2,288,678.83 2,193,933.70 56,678.83 2,250,612.53 38,066.30 $ (38,066.30)  37,662.24 37,A62.24  Emergency Radio System Project2 213 REVENUES: Depart 3838- Loan Proceeds Depart3 3980- Transfer From General Fund EXPENSES: Depart4 4396- 911 Operations  8,037,762.00 $ 8,037,761.37 $ 605,000.00 8,642,762.00 8,642,762.00 8,642,762.00  0.63 3,642.40 3,643.03 2,096.02 2,096.02  TOTAL REVENUES TOTAL EXPENSES OVER(UNDER)F REVENUES From General Fund TOTAL REVENUES Transfert to General Fund TOTAL EXPENSES OVERJUNDERIREVENUES TOTAL REVENUES TOTAL EXPENSES OVER(UNDER)! REVENUES  Stanly Community* College Cosemetology Project2 214 REVENUES: Depart 3590- Loan Proceeds EXPENSES:  2,232,000.00 $ 2,232,000.00 $ 2,232,000.00 2,232,000.00 2,232,000.00  (56,678.83) (56,678.83) 38,066.30 (56,678.83) (18,612.53)  Depart 5920- Stanly Community College  Livestock Arena Construction! Project215 REVENUES: Depart 3980- Transferf from Other Funds EXPENSES: Depart6 6160- Agri-Civic Cenier  75,000.00 $ 46,940.00 $ 28,060.00  75,000.00 75,000.00 75,000.00  46,940.00 50,431.79 50,431.79 (3,491.79) $ 3,491.79  28,060.00 24,568.21 24,568.21  Museum Renovation Project Fund2 216 REVENUES: Depart 3611- Library Depart 3980- Transfer from Other Funds EXPENSES: Deparl6 6110- Library  $ 70,000.00 $ 48,500.00 $ 21,500.00  130,000.00 200,000.00 200,000.00 200,000.00  130,000.00 151,500.00 43,890.09 43,890.09  TOTAL REVENUES TOTAL EXPENSES OVERKUNDERIREVENUES  48,500.00 57,448.87 57,448.87 (8,948.87) s 107,609.91  Page 10    Stanly County Comparative Monthly Financial Report Project Funds Fort the Eight Months Ended February 28, 2017  PROJECT AMOUNT REMAINING  PROJECT AUTHORIZATION  PROJECT TODATE  COMMUNITY GRANT (Single Family 2014)240 REVENUES: Depart3 3493- Grant EXPENSES: Depart4 4930- CDBG- Single Family  $ 170,000.00 $ 144,339.00 $ 25,661.00  TOTAL REVENUES TOTAL EXPENSES OVER(UNDER) REVENUES  170,000.00 170,000.00 170,000.00  144,339.00 144,503.00 144,503.00 (164.00) $  25,661.00 25,497.00 25,497.00 164.00 0.26 0.26 12,966.49 12,966.49  COMMUNITY GRANT (Single Family Rehab: 2011)254 REVENUES: Depart3 3493- Grant EXPENSES: Depart4 4930- CDBG- Single Family  $ 240,786.00 $ 240,785.74 $ 240,786.00 240,786.00 240,786.00  TOTALI REVENUES TOTALI EXPENSES OVERAUNDERIREVENUES  240,785.74 227,819.51 227,819.51 12,966.23 $ (12,966.23) 243.04 75,243.04 66,551.47 66,551.47 8,691.57 $ (8,691.57).  COMMUNITY GRANT (Urgent Repair Program) 255 REVENUES: Depart 3493- Grant Depart3 3831- Investment Eaming EXPENSES: Depart 4930- CDBG- Single Family  $ 75,000.00 $ 75,000.00 220.00 75,220.00 75,220.00 75,220.00  (23.04) (23.04) 8,668.53 8,668.53  TOTAL REVENUES TOTAL EXPENSES OVER( (UNDER)F REVENUES  COMMUNITY/GRANT (2012 CDBG Scattered Site): 257 REVENUES: Depart3 3493- Grant EXPENSES: Depart4 4930- CDBG- Single Family  225,000.00 $ 203,190.74 $ 21,809.26  TOTALREVENUES TOTALI EXPENSES OVER( (UNDER) REVENUES  225,000.00 225,000.00 225,000.00  203,190.74 203,216.74 203,216.74 (26.00) ls  21,809.26 21,783.26 21,783.26 26.00  Page 11    Stanly County Comparative Monthly Financial Report ProjectFunds Fort the Eight Months Ended February 28, 2017  PROJECT AMOUNT REMAINING  PROJECT AUTHORIZATION 25,169.00 2,857,769.00 2,857,769.00 2,857,769.00  PROJECT TODATE  Badin Water Rehab PartA A612 REVENUES: Depart 3710- Waters & Sewer Depart3 3980- Transfer from Greater Badin EXPENSES: Depart7 7120- Water Systems  2,832,600.00 $ 2,482,223.94 $ 2,132,000.00  TOTAL REVENUES TOTALE EXPENSES OVER (UNDER)REVENUES TOTALREVENUES TOTAL EXPENSES OVER(UNDER)F REVENUES TOTALI REVENUES TOTALE EXPENSES OVER(UNDER)F REVENUES TOTAL REVENUES TOTALE EXPENSES OVER(UNDER)F REVENUES  2,482,223.94 2,132,000.00 2,500,492.75 $ 1,664,924.89 2,500,492.75 (18,268.81) $ 467,075.11  1,664,924.89  Badin Water Rehab PartB613 REVENUES: Depart3710- Water8 & Sewer EXPENSES: Depart7 7120- Water Systems  6,179,129.00 s 2,281,443.00 $ 3,897,686.00  6,179,129.00 6,179,129.00 6,179,129.00  2,281,443.00 2,413,011.67 $ 3,670,092.33 2,413,011.67 (131,568.67) $ 227,593.67  3,897,686.00 3,670,092.33 2,648,894.00 2,648,894.00 2,620,640.21 1,121,043.00 1,121,043.00  West Stanly WWTPF Rehab Projects 632 REVENUES: Depart3710- Water & Sewer EXPENSES: Depart7 7120- Water Systems  2,648,894.00 $ 2,648,894.00 2,648,894.00 2,648,894.00  28,253.79 $ 2,620,640.21 28,253.79 (28,253.79). s 28,253.79  AirportF Rd Corridor Wastwater 642 REVENUES: Depart3710- Water & Sewer EXPENSES: Depar17120- Water Systems  1,121,043.00 $ 1,121,043.00 1,121,043.00 1,121,043.00  65,224.76_ $ 1,055,818.24 65,224.76 1,055,818.24 (65,224.76) $ 65,224.76  Page 12    Stanly County Comparative Monthly Financlal Report ProjectFunds Fort theE Eight! Months Ended February 28,2 2017  PROJECT AMOUNT REMAINING 14,880.06 14,880.06 14,392.06 488.00 1,500,000.00 0.37 1,500,000.37 1,500,000.37  PROJECT AUTHORIZATION 70,977.00 70,977.00 70,977.00 70,977.00  PROJECT TODATE 56,096.94 56,096.94 56,584.94 $ 14,392.06 56,584.94 (488.00) $ 159,673.63 159,673.63 159,673.63 $ 1,500,000.37 159,673.63  Alonzo Road! Meter Project6 644 REVENUES: Depart3 3980- Transfers From Other Funds EXPENSES: Depart 7120- Water Systems  TOTAL REVENUES TOTAL EXPENSES OVER(UNDER)! REVENUES  UTILTIY HWY 200V WATERE PROJECT655 REVENUES: Depart3 3720- Commerciall Loan Depart3 3980- Transfers From Other Funds EXPENSES: Depart7 7120- Water Systems  $ 1,500,000.00 $ 159,674.00 1,659,674.00 1,659,674.00 1,659,674.00  TOTALI REVENUES TOTALI EXPENSES OVERUNOERIREVENUES  Cottonville Rdv Waterline Relocate 659 REVENUES: Depart3710- NCDOT Reimbursement EXPENSES: Depart7120- Water Systems  69,134.00 $ 69,134.00 69,134.00 69,134.00  69,134.00 69,134.00 6,252.00  TOTAL REVENUES TOTALE EXPENSES OVERUNDERIREVENUES  62,882.00 $ 6,252.00 62,882.00 (62,882.00) $ 62,882.00  Airport Taxilane Rehab Project6 673 REVENUES: Depart3 3453- Vision 1008 Entitlement Depart 3980- Transfer From OtherFunds EXPENSES: Depart4 4530- Airport Operating  238,223.00 $ 173,378.27 $ 64,844.73  26,471.00 264,694.00 264,694.00 264,694.00  26,471.00 91,315.73 66,532.18  TOTAL REVENUES TOTALEXPENSES OVER( (UNOER) REVENUES  173,378.27 198,161.82 $ 66,532.18 198,161.82 (24,783.55) $ 24,783.55  Page 13    Stanly County Comparative Cash Position Report February 28, 2017 Compared with February 29,2 2016  Current 2/28/2017 42,166.24 (1,547.01) 38,066.30 (3,491.79) (8,948.87) (164.00) 12,966.23 8,691.57 (26.00) (38,198.05) 64,840.76 260,734.17 (18,269.81) (131,568.67) 296,555.44 9,130.27 (28,253.79) 1,509,074.55 (65,224.76) (488.00) (62,882.00) (81,551.51) (24,783.55) 3,089,199.11 3,825.40 3,749.68 242,509.12 32,378,673.67 $32,612,126.27  Prior 2/29/2016 274,471.98 145,229.12 876,428.12 (25,740.00) (164.00) 12,966.23 8,678.00 (2,003.86) 0.36 (10,816.98) 44,023.61 277,771.70 467,075.11 (472.00) 258,822.28 (52,688.28) (12,846.69) 1,110,388.08 (1,512.00) (6,896.20) 7,259.76 (3,908.08) 3,849,082.71 3,056.60 1,726.99 135,291.63  Increase (Decrease) (232,305.74) (146,776.13) (838,361.82) 22,248.21 (8,948.87) 13.57 1,977.86 (0.36) (27,381.07) 20,817.15 (17,037.53) (485,344.92) (131,096.67) 37,733.16 61,818.55 (15,407.10) 398,686.47 (65,224.76) 1,024.00 (55,985.80) (88,811.27) (24,783.55) 3,908.08 (759,883.60) 768.80 2,022.69 107,217.49 (233,452.60)  110 General Fund 212 Tarheel Challenge Academy 213 Emergency Radio System Project 214 SCC Cosmetology Project 215 Livestock 216 Museum Renovation Project Fund 240 Community Grant (CDBG) Single Family Rehab: 2014 254 Community Grant (CDBG) Single Family Rehab: 2011 255 Community Grant (CDBG): 2011 Urgent Repair 257 Community Grant (CDBG) 2012 CDBG Scattered Site 259 Community Grant (CDBG): 2014 Urgent Repair Grant 260 Emergency Telephone E-911 295 Fire Districts 611 Greater Badin Operating 612 Badin) Water Rehab Part A 613 Badin Water RehabF Part B 621 Piney Point Operating 631 West Stanly WWWTP 632 Cottonville Rd Waterline Relocat 641 Utility Operating 642 Utility- Airport Rd Corridor Wastewater 644 Utility- Alonzo Rod Meter Project 645 Utility- Brown Hill Road' Waterline 659 Utility- Cottonville Rd Waterline Relocat 671 Airport Operating 673 Airport Taxilane Rehab Project 676 Airport Runway Extn 680 Group Health Fund 730 Deed of Trust Fund 740 Sheriff Court Executions 760 City and Towns Property Tax  $ 27,262,562.64 $:25,256,902.08 $ 2,005,660.56  General Fund Cash Position  $28,000,000 $27,000,000 $26,000,000 $25,000,000 $24,000,000 $23,000,000 $22,000,000 $21,000,000  $27,262, 563  $25,256,902  $24,128,038  $24,026,800  $23,307,430  2013  2014  2015  2016  2017  Page 14    Stanly County Investment Report Balance per Bank at2/28/17 ofinvestment Date $ 620,458.65 1.91% 6,577.32 0.02% 13,471.98 0.04% 632,720.90 1.95% 4,177,757.31 12.85% 10,011,769.21 30.80% 5,042,918.13 15.51%  Fort the Eight Months Ended February 28, 2017  BANK:  %  Purchase Maturity % Time of Certificate  Date Yield ofDeposit 0.52% NIA N/A 0.42% 0.45% 0.85% 0.40%  Uwharrie Bank Central Depository Uwharrie Bank Workers Compensation Uwharrie Bank Protective Payee Uwharrie Bank Money Market NCCMT NCCMT Term Portfolio Bank of North Carolina Money Market Bank of North Carolina Certificate of Deposit Bank ofNorth Carolina Certificate of Deposit #2 First Bank Certificate of Deposit Totals  4,849,087.70 14.92% 9/15/2016 3/15/2017 0.58% 182 Days 3,138,589.20 9.65% 10/10/2016 4/10/2017 0.58% 182 Days 4,015,059.75 12.35% 10/1/2016 4/1/2017 0.50% 182Days  $3 32,508,410.15  Uwharrie Bank Workers Compensation, 0.02%  Uwharrie Bank Central. Depository, 1.91%  Uwharrie Bank Protective Payee, 0.04%  Uwharrie Bank Money Market, 1.95%  First Bank Certificate of Deposit, 12.35%  NCCMT,12.85%  Bank of North Carolina Certificate of Deposit #2, 9.65%  Bank of North Carolina Certificate of Deposit, 14.92%  NCCMTTerm! Portfolio, 30.80%  Bank of North Carolina Money Market, 15.51%  Page 15    Stanly County Fund Balance Calculation As of February 28, 2017  Available Fund Balance  Cash & Investments Liabilities (w/out deferred revenue) Deferred Revenue (from cash receipts) Encumbrances Due to Other Governments Total Available Total Expenditures Total Available Total Expenditures Available for Appropriation  $27,266,822 1,517,245 104,040 1,213,403 28,231 24,403,902 61,957,449 24,403,902 61,957,449 39.39%  General Fund Expenditures Total Available for Appropriation  $ $  Page 16    Stanly County Board of Commissioners  STANLY) COUNTY Meeting Date: March 20, 2017  X4E  Presenter:  Water An Lecl Sascanr.  Consent Agenda Regular Agenda  Presentation Equipment: Lectern PC* Lectern VCR Lectern DVD Document Camera** Laptop*** *PCise equipped with' Windows XP: and Microsoft Office) XP( (including' Word, Excel, and PowerPoint), Internet connectivity and Network connectivity ** Ify you have need to use the Document Camera and zoomi into a particular area, ifp possible please attach a copy ofthe document with the areai indicated  Please Provide a Brief Description of your Presentations format:_ that you need toz zoom into. A laser lighti is available to pinpoint your area of projection. *** You can bringi inal laptopt that will: allow video out to be connected at thel lectern set display to 60Mhz.  for County Employees.  ITEM TO BE CONSIDERED  Withdrawn library books for Friends of the Library Book Sale  Due to the length of the list, there will be a copy available for review prior to meeting ify you would  like to see it.  Declare list of books withdrawn from the collection to be surplus and given to the Friends of the  Stanly County Library to sell at their Book Sale starting April5.  Signature: Date:  Dept. Attachments:  Yes Certification of Action Certified tol be a true copy oft the action taken by the Stanly County Board of Commissioners on  No  X_  Review Process  Approved Yes No Initials  Finance Director County Attorney County Manager Other:  Budget Amendment Necessary  Tyler Brummitt, Clerk tot the Board  Date    Revised 07/07/2003  4F  AMENDMENT NO: 2017-35  STANLY COUNTY-BUDGET AMENDMENT  BE IT ORDAINED by the Stanly County Board of Commissioners that the following amendment be made  to the annual budget ordinance fort the fiscal year ending June 30, 2017: To amend the General Fund 110, the expenditures are to be changed as follows:  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 115,000 $ 21,312 $ 136,312  FUND/DEPART ACCOUNT NUMBER 110.4710  ACCOUNT DESCRIPTION  AS  NUMBER  399.000 Other Services  TOTALS  $ 115,000 $ 21,312 $ 136,312  This budget amendment is justified as follows: Toi increase thel budget for Solid Waste for a white goods grant. This will resulti in a net increase  $ 21,312 in expenditures and other financial use to the County's annual  budget. To provide the additional revenue for the above, thef following revenues will be increased. These revenues have already been received or are verified they will be received int this fiscal year.  CURRENT BUDGETED INCREASE AMOUNT (DECREASE) AMENDED $ 5,000 $ 21,312 $ 26,312 5,000 $ 21,312 $ 26,312  FUND/DEPART ACCOUNT NUMBER 110.3471  ACCOUNT DESCRIPTION  AS  NUMBER  890.10 Miscellaneous Income  TOTALS  SECTION:2. Copies of this amendment shall be furnished to the Clerk oft the Board of Commissioners,  Budget Officer, and tot the Finance Director.  Adopted this_  day of  20_  Verified,byt the Clerk oft the Board_ T  3lElz 3-157 Date Date  Posted by Journal No. Date  Reviewed by County Manager  3/15/2017 10:24A AM  BA2017-35