LEE COUNTY BOARD OF COMMISSIONERS DENNIS WICKER CIVIC CENTER 1801 NASH STREET SANFORD, NC 27330 February 20, 2023 MINUTES  Roll Call  Present: Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  Mark Lovick, Taylor Vorbeck CALL TO ORDER INVOCATION of Allegiance.  Chairman Kirk Smith called the meeting to order at 6:00 p.m.  Commissioner Mark Lovick provided an invocation and led the Board in the Pledge  PLEDGE OF ALLEGIANCE . ADDITIONAL AGENDA  Commissioner Robert Reives requested to add a discussion item (VI.A) to the agenda asking Tax Administrator Michael Brown to discuss Lee County's current reappraisal. For: 7- Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  Motion: Motion to approve the Agenda as amended.  Mover: Robert Reives Mark Lovick, Taylor Vorbeck Motion Result: Passed  II. APPROVAL OF CONSENT AGENDA  Motion: Motion to approve the Consent Agenda.  Mover: Robert Reives Mark Lovick, Taylor Vorbeck Motion Result: Passed  For: 7- Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,    II.A Reclassify part time Information and Referral Assistant to full time Social Work  Information Specialist  Social Worker Information Specialist 123.docx II.B Refund and Release Report for January 2023 January Real Property Abatement Report.pdf January Personal Property Abatement Report.pdf RELEASE CODES SPREADSHEET.XS  Gen Statute 105.docx  II.C Records Retention and Disposition Schedule and Amendment for Lee County Board  of Elections  Signed Retention Schedule 02.08.23.pdf II.D Approval of Budget Amendment #02/20/23/10  Signed Amendment for Retention Schedule 02.08.23.pdf  BA2-20-23-10  II.E Minutes from the January 26 and 27, 2023 Board Retreat Final BOC Board Retreat Minutes.1-26-23.docx OCBodPereLMnu 1.27.23 (1).pdf II.F Minutes from the February 6, 2023 Regular Meeting  BOC Minutes 2.6.23 .pdf  II.G Resolution Designating Depositories, Establishing Accounts, and Designating  Signatories for Accounts ofLee County BANK SIGNATOR RESOLUTIONI3-1-2023).pdr  III. PRESENTATION OF PROCLAMATION  III.A Proclamation Honoring County Manager Dr. John Crumpton and His Years of Chairman Kirk Smith presented and read aloud a proclamation honoring Dr. John Crumpton and his years of service to Lee County. Dr. Crumpton will retire on Motion: Motion to approve the proclamation honoring Dr. John Crumpton For:7-Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  Service to Lee County  Tuesday, February 28, 2023. Mover: Robert Reives Mark Lovick, Taylor Vorbeck Motion Result: Passed  and his years of service to Lee County.  IV. PUBLIC HEARINGS    IV.A Zoning Map Amendment (Rezoning) Application and Staff Report  Planner Il Thomas Mierisch presented an application by Thomas Beck to rezone one parcel of land totaling 2.27 acres from Residential Restricted (RR) to Residential Agricultural (RA) to allow for the placement of a double wide on the subject property. A copy ofMr. Mierisch's presentation on all three public hearings is attached and Chairman Smith opened the public hearing at 6:16 p.m. Mr. Beck of 1418 Carthage St., Sanford spoke in favor oft the rezoning. Chairman Smith closed the public hearing at 6:19 p.m.  incorporated into these minutes. No one spoke in opposition. 01-REZ@VALLEY RD.pdf  IV.B Zoning Map Amendment (Rezoning) Application and Staff Report  Planner II Thomas Mierisch presented an application by Sally Nobling to rezone two parcels of land totaling 2.86 acres from Residential Agricultural (RA) to Light Industrial (LI) to allow for the expansion of an existing construction equipment sales and leasing business on the subject property. The parcels are owned by Taproot Holdings LLC, at 2721 Tramway Road. Commissioner Taylor Vorbeck asked if the business plans to add more equipment or buildings to the property. Mr. Mierisch advised that the company want to expand their outdoor storage, but technically anything identified within the LIzoning would be able to go on that property if the L Eddie Winsted, 1410 Elm St, spoke on behalf of applicant and in favor of - William Griffin, 2801 Tramway Road (neutral on the rezoning/had questions)  rezoning is approved. the rezoning.  Chairman Smith opened the public hearing at 6:23 p.m.  -No one spoke in opposition. 02-REZOTRAMWAY RD.pdf  IV.C Zoning Map Amendment (Rezoning) Application and Staff Report  Planner/Curtis Lee presented an application by Michael Blakley of Drafting and Design Services, Inc. to rezone three parcels of land totaling 57.17 acres from Residential Agricultural (RA) to the Swanny Lake RV Resort Conditional Zoning District to allow for a campground development on the subject property. The property is owned by Frederick Krueger and Karen Truelove-Krueger, at 4191 Swanns Station Road. Commissioner Vorbeck asked ift testing had been conducted on Morris Pond and Mr. Blakley responded that testing could be added as a conditional request. Commissioner Bill Carver asked, under uses permitted in Section 5-29, how broad the definition of camp ground was. Mr. Lee said this application is a conditional rezoning request and the conditions that apply are specific to this one. zoning district as proposed by the applicant and as depicted on the site plan. There are additional rules and conditions the developer added after a  neighborhood meeting with some residents. Chairman Smith opened the public hearing at 6:32 p.m.  Those who spoke in favor:  Michael Blakely of Drafting and Design Services, Inc., 6728 Carbonton Road,    spoke in favor of the project and said the design met all the requirements of Section 5- 29. Mr. Blakely also gave a presentation to the Board with the proposed design, a copy of which is attached and incorporated into these minutes. Commissioner Reives asked ifthe existing home on the property will be removed, and Mr. Blakely advised that it would be removed and two new homes added. Commissioner Sharpe asked ifMr. Blakely and the applicant have done this type of development before and Mr. Blakely advised that he and his client have developed campgrounds before. Vaughn King, 716 New Elam Church Road, spoke in favor of the rezoning. He is the developer and has similar projects which were marinas, at Barefoot Landing Marina and Carolina Beach Marina, and he has sold all his developments. Commissioner Vorbeck asked if Mr. King will be living at the site and Mr. King said he intended to live there. Commissioner Vorbeck questioned the provision allowing people to stay at the park based on their demeanor. Mr. King said that it will be up to the owner or himself to ask people to leave ifi needed. Mr. Blakley said background checks are not performed  fori rentals, but that could be made a condition. Others who spoke in favor of the project: - Scott McAllister, 2008 N. Plank Road The following spoke in opposition to the project: John Kirkman, 4465 Swann Station Road Heather Moore, 4029 Swann Station Road L Edv Washburn, 4080 Swann Station Road  Dennis Kay, 4188 Swann Station Road, and provided a signed petition against the  proposal to the Board  Brian Richards, 12 The Point, spoke neither in favor nor against  Kathy Tobias, 3926 Swann Station Road . Julie Williams, 3942 Swann Station Road  Mr. Blakely said NCDOT was consulted about the proposed roadways in the RV park and noted that this use is allowed under the RA zoning with a special use or conditional use. There will be a septic area on the property as RV parks are required to do pretreatment, prior to wastewater flowing to the pumping station and the park will use county water. Mr. Blakely advised that the park impacts 30% of the site to keep the country feel. Commissioner Reives asked if a person who stays 10-11 months is allowed to come back after a certain amount of time. Mr. Blakley suggested linking the registration ofthe vehicle to the reservations or the requiring a lease if an individual is leasing a vehicle. Vegetation as a buffer has been included beyond what is required on Chairman Smith closed the public hearing at 7:24 p.m. and allowed the Planning  the proposal.  Board to convene, as well as asked for a 10-minute break. 03-REZCZ@SWANNY LAKE RV RESORT.pdf The Board reconvened at 7:34 p.m. The following individuals provided public comments. non-profit grant funding) grant funding; S3)  V. PUBLIC COMMENTS  V John Pascal, Board member for Bread of Life Ministries, 219 Maple Ave (seeking Ruth Price, 2714 Bellaire Drive, Vice-Chair of S3 Housing Connect (seeking non-profit    Cindy Hall, 1202 Wilkins Drive, H3 Medical Program,PIT Count, S3; (seeking non-profit Gabriella Saunders, 223 Wicker St,Veteran Nation; (seeking non-profit grant funding; Hamer Carter, 831 S. Frankin Drive, President of the OMI Board (Outreach Mission; S3) Dr. William Hall, 1202 Wilkins Drive (S3; H3 (Health, Healing, Hope) seeking non-profit -Laura Spivey, 1708 Pendergrass Road, OMI Executive Director (seeking non-profit Commissioner Sharpe asked to make a point of privilege, and wanted to know what the County's process is for non-profit funding. County Manager Dr. Crumpton said the County included non-profit funding annually in the budget process which was capped last year $73,500. Last year, the Board discussed giving non-profits ARP funding as the requests came in. The first two proposals were from OMI and Brick Capital Community Development Corporation and the third was the Life Springs Dream Center. Dr. Crumpton said non-profits can still appear before the Board with requests.  grant funding) S3)  (seeking non-profit grant funding)  grant funding) grant funding)  VI. OLD BUSINESS  VI.A Update from Tax Administrator Regarding the Current Reappraisal  Commissioner Reives asked the Tax Administrator, Michael Brown, to provide an update on the current reappraisal. Mr. Brown said the reappraisal notices went out on Friday. There is an elderly and disabled exemption for homeowners 65 or older with income below $33,800 and an exemption with no income requirement for Disabled Veterans whose doctors certify that they are 100% permanently disabled. Forms are available online and through Veterans Services. Values in Lee County have increased approximately 45%. Mr. Brown believes a bill has been filed at the General Assembly for changes to the elderly and disabled exemption. Commissioner Reives asked the County Manager to contact our legislators concerning any tax legislation that may impact us. The Board gave consensus on this. Commissioner Carver asked about the exemptions and Mr. Brown explained exempt homeowners exclude a certain portion of the appraised value from being taxed. Commissioner Lovick asked how often residents need to apply for exemption status and Mr. Brown advised that homeowners apply once and then the  Tax Office conducts annual reviews thereafter.  VII. NEW BUSINESS  VII.A. Lee County, NC Watershed Management Initiative Presentation - Created by the Planning Director Marshall Downey introduced the Environmental Affairs Board and Conner. Jarvis, a past Board member who prepared the presentation, a copy of which is attached and incorporated into these minutes. Commissioner Carver asked how the Board can use this information and Dr. Crumpton said this presentation has a lot of good ideas for conservation and planning that can be used when updating the Plan SanLee Land Use Plan Mr. Downey said his office can look to other counties to see what's been done and what we could do here. Commissioner Smith asked how the  Environmental Affairs Board    revenue shed is funded in Durham. Mr. Jarvis said other counties call it a watershed tax, but both Durham and Raleigh have this revenue shed model and add a fee to each water bill. Fore every 1000 gallons, 15 cents of that usage is used to fund stormwater management and different tiers can be set for residential and commercial users. Mr. Downey said some of these issues are more regional and need to be discussed with regional partners as both the City of Sanford and the County are dealing with these  issues.  Lee County, NC Watershed Management Initiative.2.pdf Copy of Stakeholder Survey.1.xisx EAB Watershed  Management.docx  VII.B. Amendment to Financial Advisory Agreement with Davenport Public Finance Assistant County Manager Lisa Minter, presented a proposed addendum to our Financial Advisory Agreement with Davenport Public Finance as the County prepares for upcoming financings for the Moore Center (CCCC) project, the multi- sports complex project, and the libraryproject. Additional information is available KS Lee County NC Davenport Fee Arrangement Letter 1.30.23 (002).pdf  within this item's abstract. Lee County NC 2015.11.18.pdr Mover: Robert Reives Mark Lovick, Taylor Vorbeck Motion Result: Passed  Motion: Motion to approve the addendum to Financial Advisory Agreement and For: 7 - Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  authorize the Chairman to sign the agreement.  VII.C. Consider Resolution Supporting Lee County Schools  Commissioner Carver read aloud a resolution in support of Lee County Schools seeking calendar flexibility. Commissioner Reives asked County Attorney Whitney Parrish ift this resolution would support the school district's decision to move forward with their calendar, which does not adhere to school calendar law. She said the resolution gives support for the school district to seek legislation changing the school calendar law and does not support the school district's decision to violate the law. Final_Resolution Supporting Lee_ County_ Schools 2.20.23.docx Motion: motion to approve the resolution supporting Lee County Schools. For: 7-D Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  Mover: Bill Carver Mark Lovick, Taylor Vorbeck Motion Result: Passed VIII. MANAGERS REPORTS  VIIL.A. Strategic Plan Report Out  Clerk to the Boaru/Communcatons Specialist Hailey Hall presented the quarterly Lee County Strategic Plan report to the Board, a copy of which is attached and  incorporated into these minutes. VIII.B. Monthly Financial & Sales Tax Reports    Candace Iceman presented the monthly financial and sales tax reports to the Board. Tax collections as a percentage of the budget are at 95.54%, almost identical to the same period last fiscal year. In reviewing expenditures, the targeted percentage used is 58.33%. Several departments are over this target due to the inclusion of encumbrances. If encumbrances are excluded, the following departments remain over the target: Finance, Strategic Services and IT due to payment ofa annual agreements. Juvenile Detention is over due to the number and duration time of juveniles in detention and EMS is over due to the purchase of CPR machines, Planning is over due to the third quarter payment for services to the City, and Human Services Non-profits are over due to the lump sum payment to the NC Veterans Memorial. Per the November sales tax report, the County is 11.03% above  the same period last fiscal year. JANUARY 2023 Monthly Financial Report.pdf November 2022 Sales Tax Collections.pdf  VII.C. Manager's Report  County Manager Dr. John Crumpton presented his last report as manager to the Board, a copy of which is attached and incorporated into these minutes. County_Managers Monthly_R Repatehnu.0.m2ase Permit Issuance Summary Jan. 2023.pdf PERMITS.MONTHLY REPORT JANUARY 2023.pdf Tax Office_ Monthly Managers Report January 2023.docx February TRC Agenda [02.02.23.pdf 2.8.23 Lee County Library Board Agenda.pdf Library_2022 Mnuay.Drcde.Repontpat CounyManagers.Montwy.Peporurehnuay.20.2023.docx Parks and Recreation Board_1.23.23 Agenda.pdf  IX. COMMISSIONERS COMMENTS  ADJOURN Mover: Robert Reives Lovick, Taylor Vorbeck Motion Result: Passed  Motion: Motion to adjourn. The Board adjourned at 9:05 p.m.  For: 7- Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver, Mark  Kirk Smith, Chairman COUNTY BDE  Lee County Board of Commissioners  ATTEST:  tvi #all Hailey Hall, Clerk tot the Board  PH    MEMOTO: FROM: SUBJECT: DATE:  LEE COUNTY BOARD OF COMMISSIONERS JOHN A CRUMPTON, LEE COUNTY MANAGER BUDGET AMENDMENT:#. 2/20/23/10 February 20, 2023  SECTIONI. THE FOLLOWING GENERAL FUND (1100) REVENUE INCREASES ARE HEREBY APPROVED;  CURRENT BUDGET 42,872  NEW 43,134  DEPARTMENT Other Revenues  ACCOUNT# 1100-3930-38330  DESCRIPTION Insurance Refund  CHANGE BUDGET 262  TOTAL CHANGES  262  SECTION II. THE FOLLOWING GENERAL FUND (1100) EXPENSE INCREASES ARE HEREBYAPPROVED:  CURRENT BUDGET 4,500  NEW 4,762  DEPARTMENT Fire Marshall  ACCOUNT# 1100-4372-43310  DESCRIPTION Maintenance to' Vehicle  CHANGE BUDGET 262  TOTAL CHANGES  262  AmDomt KIRWSMITH, CHAIR  COUNTY E  fll THE BOARD  HAILEY HALL, suln    RESOLUTION DESIGNATING DEPOSITORIES, ESTABLISHING ACCOUNTS, AND  DESIGNATINGSIGNATORIES FOR. ACCOUNTS OF LEE COUNTY  NOW, THEREFORE, BE IT RESOLVED:  1.  That the following depository is hereby authorized and requested to honor and to  charge to the County ofLee, checks, drafts, and other orders for the payment ofn money drawn in the name of the County of Lee against funds of the County of Lee on deposit at the following  depository of the County ofLee:  First National Bank (FNB)  2. That the County Manager, Finance Officer, and Assistant Finance Officer are each authorized to open deposit, savings, checking, and investment accounts in the name oft the County ofLee and to endorse checks and orders for the payment of money and withdraw funds from the County ofLee accounts on deposit with each of the banks designated below, all for the  benefit and use ofthe County ofLee.  Truist Bank PNC Bank Carter Bank & Trust Capital Bank First Bank Wells Fargo Bank First Citizens Bank First National Bank  3. That Candace Iceman is designated as Finance Officer, that Jen Waterhouse is hereby designated as Deputy Finance Officer, all for the purposes and in accordance with the  provisions ofG.S. 159-25(a).  4. That the following persons are designated as officials of the County of Lee to countersign checks on behalf oft the County ofLee where two signatures are required pursuant to  G.S. 159-25(b), to wit: Lisa G. Minter, Candace Iceman, Jen Waterhouse.  5. That the Sheriff, Chief Deputy, Jail Detention Captain and Jail Detention Lieutenants are designated as deputy finance officers in order to provide dual signatures on checks, drafts or other orders issued specifically from the Inmate Trust Fund in accordance with  the provisions of G.S 159-25(b).  6. That the following positions in DSS are designated as deputy finance officers in order to provide dual signatures on checks, drafts or other orders issued specifically from the DSS Trust Fund in accordance with the provisions of G.S. 159-25(b): DSS Director, Accounting  Specialist II, Processing Assistant V and Accounting Technician III.    7. That Lisa G. Minter, Candace Iceman and Jen Waterhouse are authorized and empowered to execute signature cards and such other documents as may be required by the  depositories toi implement this resolution.  8. That in accordance with G.S. 159-25(b), two signatures shall be required on all 9. That the Clerk to the Board be, and hereby is, directed to furnish to the various depositories of the County of Lee such number of copies of this resolution as the depositories 10. That all resolutions heretofore adopted designating depositories for funds of the County of Lee and/or persons authorized to sign on the County ofLee's accounts are repealed  checks except payroll drafts and transfers between accounts.  may require.  effective March 1,2023.  Adopted this 20th day of February, 2023.  A Kirk Smith, Cha  ATTEST:  COUNZ   ull  Clerk to the Board Srg    P  PROCLAMATION HONORING RETIRING DR.J JOHN CRUMPTON AND HIS YEARS OF SERVICE' TO LEE COUNTY  WHEREAS, Dr. John Crumpton has worked Lee County Government for more than 15 years, which began with his role as Finance Director from January 1992-J July 1993, and continued when he retured to the County as County Manager in July of2007, and as County Manager, hes serves on the Airport Authority. Board, the NCACC Risk Management Pool Board ofTrustees, the Statel Employees Credit Union Local Board- Spring Lane branch, and ont the Sanford. Area Growth. Alliance WHEREAS, during his tenure, Dr. Crumpton led Lee County Government and the County itselfthrough ar massive tornado WHEREAS, Dr. Crumpton and his team have been instrumental in ai number of capital projects, including the construction of W.B. Wicker Elementary School, upgrading Lee County High School, coordinated the startup process for the new Library, Emergency Training Center expansion, developing the workspace under the Courthouse for the EOC: and back-up PSAP, Raleigh Executive. Jetport expansion, as well as the procurement ofseveral properties including the Buggy Building, Summit Building, Douglas Drive Building for IT and COLTS, Magneti Marelli property for CCCC, and the Transmatic WHEREAS, there are several Parks and Recreation projects Dr. Crumpton oversaw during his Lee County management career, including rebuilding the San-Lee Park Dam and spillway, the construction oft the new Nature Center at San-Lee Park after a fire burned down the old facility, the renovation oft the San-Lee Gravity Park mountain bike trails and hiking trails, procuring land for the O.T. Sloan and San-Lee Park expansions, and the Parks and Recreation Phase IN Master Plan; and WHEREAS, Dr. Crumpton also highly valued Lee County Government's employees and implemented a number of programs to increase positivity in the workplace, including the creation ofthe Employee Wellness Clinic, introducing many employee appreciation programs to recognize County employees, the employee evaluation program and Employee Satisfaction Survey, the Learning Lee Program to educate employees and citizens regarding Lee County's mission, and WHEREAS, it is the desire oft the Lee County Board of Commissioners to congratulate the achievements ofDr. Crumpton and to express appreciation tol him for his dedicated service and many contributions tol Lee County; and NOW, THEREFORE, BEI ITI PROCLAIMED by thel Lee County Board of Commissioners that it recognizes and honors ther more than 15 years Dr.. John Crumpton! hasi invested in furthering thei mission and purpose ofthel Lee County Government  Board, which he also helped to establish the organization; and that came through the community in 2011;and  Building for Caterpillar; and  succession planning with the introduction of the need for Assistant County Managers; and  and it wishes for Dr. Crumpton continued success in alll his future endeavors.  Presented this 20th day of] February, 2023.  COUNTI BRE  KipkD D. Smith,  Lee County Board of Commissioners  ATTEST:  Mviliy Mnll Hailey Hall, Clerk to the Board    DAVENPORT 63 PUBLIC FINANCE B  January 30. 2023 Ms. Lisa Minter Lee County. NC PO Box 1968 Sanford. NC27331 Dear Ms. Minter:  Assistant County Manager of Governmental Support  Pursuant to our Financial Advisory Agreement dated November 18, 2015, please find attached Davenport's Scope of Work outlining some or all of the services Davenport will providerelated to the capital planning/non- transaction services and issuance of the County's proposed General Obligation Bonds and Limited Obligation Bondsi for thel Multi- Sports Complex. Community College and other County Facilities. as requested byt theC County. For financial advisory services related tot the General Obligation Bonds and Limited Obligation Bonds. Davenport  would propose thet foliowing schedule ofi fees:  Direct Bank Loan Financing: NTE $55.000  Public Sale Financing:  NTE $85,000  Capital Planning and Non-Transaction work since the last billing in. June 2021 will be based on the: schedule of Hourly Rates shown below, not to exceed $60.000 for work completed through December 31, 2023. unless  otherwisea agreed upon.  Professional Senior Vice President FirstVice President Vice President Associate Vice President / Analyst  Hourly Rate $300 $275 $250 $225  Davenport will charge an additional fee equal to four percent (4%) of the advisory fee. Customary directout-of- pocket expenses (meals. lodging. and mileage) willl bel billed at cost. Pleasel let us knowify you have anyquestions  or would like to discuss. Sincerely. 4ICL Ted Cole Senior Vice President  Accepted By: Va  1  MgB Mitch Brigulio Senior Vice President  Smbru  Kirk Smith. Chairman Board of Commissioners Lee County. North Carolina  Davenport Public Finance Davenport Public Finance  Member NYSE IF FINRA I SIPC  Page 1    DAVENPORT 1863 PUBLICF FINANCE PE  Scope of WorkcNon'Transaction/ Capital Planning  1. Provide pertinent advice and counsel concerning developments ini the financial community in general and 2. Develop financial analysis programs. computer models and presentations to be used in conjunction with the  municipal finance in particular. capital planning and financing program(s). 3. Review and advise on special projects as requested by Staff.  4. Provide such other financial advisoryservices deemed appropriate byt the Client.  5. Present Reports toi the Governing Body on the status of the Client's debt. capital planning, and credit profile 6. Meet with Staff and the Governing Body on an as-needed basis to discuss, review, revise any Capital Plans.  as requested.  Member NYSE IF FINRA I SIPC  Page 2    DAVENPORT 1863 PUBLIC FINANCE BnesE  Scope ofWork: Direct Bankl Loan  1. Prepare a detailed financing calendar which will include all required notices, governing board actions and 2. Coordinate the due diligence andi issuance process with working. groupparticipants and assistin obtaining 3. In cooperation with staff. local attorney. bond counsel and/or other professionals. assist in 4. Conductan RFPI processt toobtain financingproposals from local, regional and national financialinstutions: b. Prepare the Request for Proposals and distribute to the active local, regional and national banks. Contact all potential bidders to discuss the RFP requirements and assist potentials bidders with the due d. Prepare a summary: analysis of each proposal such that issuance costs. interestrates and terms and conditions of each proposal can be easily compared to support staff / elected officials in making their Negotiate terms and conditions of the proposals. including call provisions. closing requirements and 5. Codinateinteractions with thel Local Government Commission (the "LGC")Stafft tof facilitate approval of the a. Develop a strategy for addressing LGC requirements (statutory and traditional practices) while also b. Conductpreapplicaton and duediligence meetings/calls witht theLGCand prepare discussionmaterias to serve as a guide for the conversation including construction timing, proposed financing schedule. d. Coordinate with LGC staff to ensure all necessary information is available in at timely fashion and assist  other financing milestones. any necessary approvals.  reviewing/preparing the necessary documentation.  a. Establish terms and conditions for the Request for Proposal.  diligence process. as applicable. to maximize the number of bidders.  selection of the winning proposal. other terms and conditions, as applicable. Direct Bank Loan. if necessary.  meeting the locality' 's goals and objectives.  financing structure. repayment plan and method of sale. C. Assist in the preparation oft the LGC application. inp preparingi the LGC Agenda item. e. Attend LGC Meeting (if necessary).  6. Present the Summary of Results tol local officials and/or the LGC as needed/requested.  7. Model the proposed financing and produce schedules outlining sources and uses of funds, debts service. 8. Prepare a detailed closing memorandum to facilitate the efficient closing of the financing and memorialize 9. Review final offering and closing documents with specific focus on final financing numbers and details.  bond statistics. and other schedules necessary for bond counsel.  the key aspects oft thet financing. 10.Coordinate the closing process.  11.Attend and present at all conference calls and meetings as requested by Staff.  Member NYSE IF FINRAI I SIPC  Page 3    DAVENPORT 1863 PUBLICF FINANCE E  Scope of Work: Negotiated Public Sale  1. Prepare a detailed financing calendar which will include all required notices, governing board actions and 2. Coordinate the due diligence and issuance process with working group participants and assist in obtaining 3. Coordinateinteractions with theLocal Government Commission (the "LGC")Stafft to facilitate approval of the a. Develop a strategy for addressing LGC requirements (statutory and traditional practices) while also b. Conductpreapplicaton and duediligencen meetings/calls with theLGCand prepare discussionmaterias to serve as a guide for the conversation including construction timing. proposed financing schedule, d. Coordinate with LGCs staff to ensure. all necessary information is available in a timely fashion and assist 4. Asstindevecpngandpowdinginomaton required for disclosure ini the Official Statement. as requested.  other financing milestones. any necessary approvals. Negotiated Public Sale. if necessary.  meeting the locality' s goals and objectives.  financing: structure. repayment plan and method of sale. C. Assist in the preparation of thel LGC application. inp preparing the LGC Agenda item. e. Attend LGCI Meeting (if necessary).  5. Assisti in examining past compliance with continuing disclosure requirements. 6. Coordinate all aspects of the rating agency interactions. including a. Schedule ther rating agency meetings, / calls.  b. Provide each rating agency with the required background information on the proposed bond issuance. finances and other items ofi interesti in preparation for the rating agency interactions. Prepare a comprehensive rating agency presentation to be used as the basis for discussion with the rating agencies. This presentation will incorporate financial, economic. demographic and economic d. Assist with the preparation for the rating agency meetings / calls. including working to prepare those individuals directly and indirectly involved with the ratings process tol help ensure: ai positive interaction e. Coordinate any required follow-up correspondence with the rating agencies to help ensurea complete Interface with the rating agencies ont the drafting and publication oft the official rating reports. 7. Inc cooperation with staff and bond counsel, assist in evewing/preparings the necessary documentation. 8. Assisti in the engagement of other professionals as needed, including bond trustee and underwriting team.  developmenterelated information.  that maximizes the opportunity to benefit from the rating agency interaction.  ratings process.  Specific to the underwriting team. tasks may include: a. Structure the underwriting syndicate.  b. Analyze/review proposed underwriter takedowns and expenses.  9. Manage the Bond Pricing Process and assist with the preparation, review and negotiations with the  Underwriter(s). Member NYSE IFINRA I SIPC  Page 4    DAVENPORT 863 PUBLIC FINANCE  a. Coordinate on proposed pricingschedule. and review marketing plan for the bonds.  b. Monitor pricingprogressions prowcedb/Undenuntersiduringneweeks eadinguptothe actual pricing, Develop a Pre-Pricing Book that includes key market trends. preliminary pricing indications. and e. Monitor orders received on the day of pricing and assist with negotiating pricing adjustments with 10. Model the proposed financing and produce schedules outlining sources and uses of funds. debtservice,  comparative pricings to assist inj pricing discussions.  d. Analyze the proposed pricing structure and discuss with the Underwriter.  Underwriter.  bond statistics. and other schedules necessary for bond counsel.  11.Coordinate the ciosing process.  12.Attend and/or present at all conference calls and meetings as requested by Staff.  Member NYSE I FINRA 1 SIPC  Page 5    DAVENPORT 1861 PUBLICE FINANCE D  Scope of Work: Competitive Public Sale  1. Prepare a detailed financing calendar which will include all required notices. governing board actions and 2. Coordinate the due diligence and issuance process with working group participants and assisti in obtaining 3. Assistindevelopingand; prowidinginformation required for disclosureint the Official Statement. as requested. 5. Assisti in developing information to be presented to bond rating agencies in order to achieve the highest bond rating realistically achievable. Accompany staff on all presentations tot the rating agencies. 6.In cooperation with staff, local attorney, bond counsel and/or other professionals. assist in 7. Coordinate with the Davenport Fixed Income Sales and Trading Desk to: structuret the bid parameters in the 8. Run sensitivity analyses on all bid parameters to ensure: the client's goals and objectives are met. 9. Monitor bidder registration and reach outt to potential bidders to maximize bidder participation. 10.Analyze bids received to ensure accuracy and compliance with bid parameters.  other financing milestones. any necessary: approvals.  4. Assisti in examining past compliance with continuing disclosure requirements.  evewing/preparings the necessary documentation.  Notice of Sale.  11.Coordinate with winning bidder to ensure timely receipt of bid details, good faith wire, and confirmation of final amortization amounts. Model the proposed financing and produces schedules outlining sources and uses of funds, debt service. bond: statistics. and other schedules necessaryt for bondcounsel. 12.Review final offering and closing documents with: specific focus on final financing numbers and details.  13.Coordinate the closing process.  14.Attend and or present at all conference calls and meetings as requested by Staff.  Member NYSE IF FINRA I SIPC  Page 6    Resolution Supporting the Lee County Board of Education's Efforts in Seeking Change of WHEREAS, Lee County Board of Education is elected to provide guidance and make decisions WHEREAS, the Lee County Board of Education is subject to the school calendar law, adopted by the General Assembly, which sets the start date oft traditional public schools; and, WHEREAS, the Lee County Board of Education is seeking legislation giving schools flexibility WHEREAS, the! Lee County Board of Education Chairperson appeared before the County Commissioners on February 6, 2023 seeking support for State Legislation to allow flexibility in NOW,THEREFORE, BE IT RESOLVED, that the Lee County Board ofCommissioners supports the Lee County Board of Education in its efforts to make decisions it feels is in thel best interest of the students ofLee County public schools and seek changes to State Law authorizing school calendar flexibility in setting the annual calendar. Further, the Commissioners authorize the Clerk to the Board to forward copies oft this resolution to State Senator Jim Burgin and State  School Calendar Law  that are in the best interests oft the students in Lee County Schools; and,  ins setting traditional school calendar dates; and,  setting the school's annual calendar; and,  House Representative John Sauls. Adopted this the 20th day ofl February, 2023.  Kirk D. 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The total expended is nearing the authorized amount the Commissioners gave to the County Manger. Vacuuming events continue around the tank area. When cleanup is complete, the final SWMU's can be closed with "no further action" letters from DEQ. When this occurs, the facility can be designated for residential use under DEQ rules and the College can occupy all areas. Right now, they can occupy many areas, just not the areas near the tank. There is no timeline as to when the final "no further action" will be given. We have communicated tot the College that they can begin design and work at thet facility with their proposed upgrades. The note on the College comes due June 30, 2023. Along with the financing of the Multi-Sports Complex, staff will be reviewing financing options to pay Multi-Sports Complex - We received nine total prequalification packets from potential contractors. Eight packets passed initial prequalification. One was disqualified because itexceeded the page limit exponentially. On Friday the 17hofFebruary, staffi iss scheduled to head to Raleigh to HH Architecture to review the final finish selections and final renderings for buildings on the site. IT has been looped into the conversation regarding the DD phase of electrical and IT to ensure the infrastructure is where it needs to be. We have also informed McAdams of, and given them contacts to, the preferred vendors for Security, Fire, and Smoke. Contracts are expected to go out to bid by Memorial Day, with a bid date before July 4th. The prequalification meeting is scheduled for 2/28. We are waiting on the DOT notification for requirements of the connection to Hwy 42. Staff is also working with Davenport & Associates and the Bond Council to develop a meeting and Horton Pool - All doors and windows have been installed. Bathhouse painting commenced last week. Footings for the shelter were installed on 2/7. As soon as painting has been completed, JMT will work to install the ceiling grid. Painting started on 2/9. Inspection on the shelter is expected to be between 1-2 weeks out. Front grading and sidewalks are expected to be completed later this week/early next week. Chris Davis (Site Superintendent), anticipates an early March completion for the bathhouse. Pool construction is still on track for a May completion. Nothing has changed from the intent Phase 1&1I Parks Projects - Kiwanis Children's Park and Temple Park - DEQ findings have been submitted and Withers Ravenel has contracted JMT to get them to remedy some of the report's findings in a good faith effort. However, due to the time that has passed since phase one closeouts, some of that work may fall on the County if. JMT does not remedy. We are waiting to close out DEQ for phase 1 before beginning phase 2 on the parks. Temple's playground delivery is six months out; the shelter/restroom is 8 weeks out. As soon as shelter/restroom in in place, Duke Energy will be out to connect the service. That will need to be put out to bid. Jeremy Thomas has located lines and is  off the original note on this facility.  financing timeline with the Local Government Commission.  to open Memorial Day weekend.    now drawing sewer and water connections to bathroom. Work on these projects will pick Library Building Project = The site borings were completed last week. Staff and engineers continue to review stormwater control and sewer location plans. Easements may be needed to address both services. Vines is working with Samet/Sanford Contractors on cost estimates. Vines received the cost estimates from Samet/Sanford Contractors over the weekend and will get with their internal team to review the numbers that came in. We should expect to receive those numbers after Vines' review. Historic Courthouse - This project continues to move along at a very slow pace. We are still waiting on the final contract with Hobbs Architect. Estimates on what can be completed on the building continue to change. The State has asked for some additional information. Once this is provided, we are hopeful the final contract can be presented to  up in 2to 3 months.  the Commissioners in March.  Reports  Tax- - The Tax Department Collections report for January.  Community Development - The Technical Review Committee Agenda for February is Building Inspections = Attached are the monthly inspection reports for January. Library Board of Trustees - The Library Director's January report and February's Board Parks and Recreation - The agenda from the P&R/ Advisory Board Meeting in January  attached.  of Trustees agenda is attached.  is attached.  Upcoming Meetings/Events:  February 23, 2023 - Manager's Retirement Reception - Gordon Wicker Room 1:00 pm March 6 - Commissioners Regular Monthly Meeting - McSwain Center - 6:00 pm. March 20 - Commissioners Regular Monthly Meeting - Civic Center - 6:00 pm.  to 4:00 pm.  NORTHCAROLINA, LEECOUNTY Presented! forr registration ontis 2D'sy damEAg recorded Inl Book_ 35 Page_A Pamela G. Bilt, Register fDeeds