AGENDA March 4, 2024 7:00 p.m,  All items are for discussion and possible action. Perquimans County Board of Commissioners Meeting Room at Perquimans County Library  1, H.  Call to Order Prayer & Pledge Il. Approval of Agenda IV. Consent Agenda  (Consent items as follows will be adopted with a single motion, second and vote, unless a request for removal ofs ani item or items is made from a Commissioner or Commissioners.) A, Approval of Minutes February 5, 2024 Regular Meeting and February 19, 2024 Regular Work Session  B. Tax Refund & Tax Release Approvals C. Personnel Matters 1. Appointment: income Maintenance Technician 2, Appointment: Part-Time/Fil-In EMT 3. Promotion: Center for Active Living Coordinator 4. Reclassification toF Part-Time: Part-Time/Fil-In Telecommunicatorl Removed from Roster: Part-Time/Fll-InE EMT D. Step Increases/Merit Increases 1. Telecommunications . Sheriffs Ofice (2) . EMS (2) 4. Water Department Budget Amendments No. 25-27 V. Recognition of Employees' Years of Service A. Recognition of Employees' Years of Service A. Bill, Jennings, Tax Administrator B. Dr. Tanya Turner, Superintendent of Schools C. Jonathan Nixon, Emergency Services Director 1. Emergency Services Public Officials Conference 2. SCA Collections, Inc. Account Collection Agreement 3. HIPAA Omnibus Rule Business Associates. Agreement 4, PCG Long-Term Lease 5. Radio Project Contract Motorola 6. Perquimans-Gates 911 Consolidation Agreement 7. 911 Personnel Summary  ACTION REQUIRED  NO ACTION  REQUIRED VI. Scheduled Appointments  7:00 p.m. 7:05 p.m. 7:10 p.m.  ACTION REQUIRED  D. E. A. B. VIII. Old Business  VII. Commissioner's Concerns/Committee Reports  NO ACTION REQUARED POSSEBLE ACTION REQUIRED  Updates from County Manager B. Board' Vacancies 1. Community, Advisory, Committee (4) 2. Senior Tarheel Legislature Delegate & Alternate 3. Senior Tarheel Legislature Community Advisory Committee  Additions or Corrections to Agendu    IX. New Business  A. Pianning Item: Extension Request for Preliminary Plat- - Albemarie Preserve Phase 1A B. intergovernmental Agreement Between Perquimans County Board of Education & Perquimans County  C. Perquimans-Gates 911 Consolidation 1.! Interlocal, Agreement 2. Personnel Summary D. Center for Active Living Items:  ACTION REQUIRED  . Board Appointments: Albemarle Commission Area Agency on Aging Regional Advisory Council (RAC) 2. Bank Authorization for New Centerf for Active Living Coordinator tot Endorse Checks  E. F. G. X. NO ACTION A. REQUIRED B. C.  Unscheduled Appointments/Public Comments  (lfy you wish toi address the Board, please state your name for the record prior to speaking)  XI. Closed Session: Per NCGS #143-318-11(4) - The purpose of the Ciosed Session is to discuss an economic development matter and to approve Closed Session Minutes. (After the Closed Session, the Board. is subject to return to Open Session and may take action as needed on any items discussed during the closed session.)  ACTION REQUIRED  XI. Adjournment  FOR INFORMATION ONLY: Flyer for March for Meals 2024 DEPARTMENT HEAD REPORT: Plat Log Tax Department Report Building Inspector's Reports Code Enforcement Report Sheriff's Office Report COMMITTEE WRITTEN REPORTS:  Additions or Corrections to Agenda    NOTES FROM THE COUNTY MANAGER  March 4, 2024 7:00 p.m.  IV. Enclosures: Items included on the Consent Agenda are enclosed. Ify you wish to discuss any  ofthese items, please make that request during the meeting.  V. The recognition of employee years of service: A. Recognition of Employee's.Years of Servecce:  Empluyee Name Jovan Ward  imployce ob Tlle  No. of Elfective Years  Department  Date  Andrea Signer Toletommunications 911ShiA Supervisor # Sycars 03/01/2024  Social Services IMC I-Lead Worker IOyears 03/01/2024  VI.A. Enclosure: Bill Jennings, Tax. Administrator, will present a collection report.  VI.B. Enclosure: Dr. Tanya Turner, Superintendent of Schools, will present the enciosed Distribution Request Public School Building Repair & Renovation Fund, Board consideration and action are VI.C. Enclosures: Jonathan Nixon, Emergency Services Director, will present the following items: - Public Ofeinls Conference: Mi. Nixon &. Julie Soleshee will hold the Publio Officinis Conference. The Herlord & Winfall lown Coucils, Town Mayors, and liertford Town? Manager were invitedt Woa attend the mecting. This is fori nformation only. No: action required. 2. SCA Collections. Ine. Account Collection, Agreement: Mr. Nixon will present this Agreement with a collection agency tha will wurk with Perquimans County" 's Billing Agency, Coileton. 1o1 make (hej process seamless for cilizens ands stafT. Their previous long-time collection agency 3. HIPAA Omnibus Rule Business Associates Apreement: Mr. Nixon will present a Business Associale Agreement 1o oover HIPPA, Board 4. PCGI Long-Term Lease Agreement: Mr. Nixon will present this Lease. Agreement for: a 60 Acre Lease ut the PCG Landfill (see enclosed plats)! to! bc used as as sitc for an Emergency Services Communications Tower. Board consideration and action are being requested. 5. Radio Proisct. Contract:  Motorola: Mr. Nixon will present the following information on the addition of towers loi impove VIPER Public Satety Radio Communicitions for all threc countics, The encloscd maps show the following anformation: a) Existing Viper Sites this map: shows the VIPER l'owers thal arc eurrently inc opcration, b) Porlable on Street this map shows the IWO proposed VIPER sites alony with thç current Winlail towir. site in Perquinuns. Only Perquinans towver sites ares shownt 0n1 this maps so the coverage from the Gatesville: and' Valhalla is noti included. Thes goal t0i isi improve the coverage forl Perquimans County. Buard consideration and action aret bcingr requested. 6. Permuimans-fales/lIS Consolidntion/ Agrsenent: Mr. Nixon will present the Porquimans-Gates 911 Consolidation Agreement which will consolidute the Perquimans Counly and the Gates County 911 Centers, Board action tot bet taken later inr mecting. 7. 911 Personne! Summary: Should the Perquimuns-Gates 911 Consolidatknn Agrgemçn! be pproved, Mr, Nixon will present oni Monday night they proposed personnel changos needed fort the consolidation. Buard: action will he iaken Inter int ther meeting.  being requested.  went out of! business last ycar. Board comsideration and action are bcing reyuested.  consideration: and action: arcl being requested.  VI,A. County Manager Heath will present several updates to the Board. VHI.B. The following board/committee has vacancies which need to be filled:  . Community Advisory Commitleer Currently, we only have One member on this Commitee, We have pluced un dverisement for these vacancies oni the County Website & Facebook page. To dae, we haver received ones and one applicution. Weneedi lof fillatotal of four vacancies. 2. Senior Tar Heel Legisinture Delegate.Altermate. & Senior Tarhee! Communits Advisory Committee: Ms. Jo-Llen Rubinson Hutton resigned fiom this Advisory Board in Octoher, 2023. Currently, we have no replacoment for her oF for an altemate. We have placed an advertisement for thesc vacancics on thc County Wcbsitc & Faccbnok page. To date. wel have reccived onc phone call bul nO applications. IX.A. Enclosure: Rhonda Repanshek, County Planner, has received the enclosed e-mail from Bobby Masters requesting an extension for a preliminary plat for Albemarle Preserve Phase 1A. Board IX.B. Enclosure: The Board will need to review and act on the enclosed ntergovernmenta Agreement between Perquimans County Board of Education and Perquimans County. Board action is being IX.C. Enclosures: Board action will be requested on the following items presented by Jonthan Nixon I. Perqumimans-falesy 911 Consalidation Agrecment: Mr, Heath wit! present his recommendntions. on the Perquimans-Gimtes' 911 Consolidation Agreement which will consolidale thel Perquimans County and the Cntes Couty 911 Centers. Also enclosedi is the Resolution from Gates County Board ofC Commissioners authorizing the consolidation oft thesc Ewo 911 Centers. Board consideration and: action s bcing requested. 2. 911 Persounel Summarv: County Manager Heath will rocommend (he approval of the 911 Persomnel Summmary which Mr. Nixon presented IX.D. Enclosures: The following items need to be considered and take action on for the Center for Active  consideration and action is being requested,  requested.  during scheduled appointments:  unders scheduled appointments. Board considcralion and actioni ist bcing requested.  Living:  Additions or Corrections lo Notes    . Board/ Appointments. Albemarie Commission Arca Agency on Agina Rerional Advisory Couneil (RAC): With ther retensent of Beverly Gregory. Active LivingCoordinalor. thel Boardy will need toa appoint LuRees Suwyer tol the Albemarlet Commaission. Arca Ageneys on Aging Regional Advisory Council (RAC). Ins addition, thcir by-lawws have becn amended K allow EwO members 10 serve from each counly. Ms, Gregory has agreed to1 remain oni the RAC Councit ttil sher sotifies #S that she will ber resigning from the RAC: so we will need lo appoint her us ours second BankA Anthorizntion for New Center for Active Living Coordinaior 1o1 Endorse Checks: Ins aadition, our bank. PNC. hus requcsted that the Board: authorize LuRce Sawyer. new Center for Active Living Coordmator, (o! handle buking transactions for thy Conter: at PNC Bank. This action necdst tob be recorded in minutes and: ad copy forwarded lot PNC Bank. Board consitleration und: uction is being requesled, XI. Enclosure. Pursuant to NC General Statute 143-318-11(4), the Board will go into closed session to consult with attorney regarding an economiç development matter and to approve Closed Session (After the Closed Session, the Board is subject to return to Open Session and may take action as needed on anyi items  representative onl the RAC. Board conskicration and actioni isl hcing requesled.  Minutes.  discussed during the closed session.) CONSENT AGENDA NOTES  (Consent items as follows willl be adopted with a single motion, second and vote, unless a request for removali from the Consert. Agenda is heard. from a Commissioner)  A. Enclosures: Approval of February 5, 2024 Regular Meeting and February 19, 2024 Regular Work Session  B. Enclosure: Tax Refund & Tax Release Approvals: See attached listing  C. Enclosures: Personnel Matters  Employce Name Michelle Cassell Brooke Perry LuRee Sawyer Logan Hogee Lindsay Brothers Departnent Telecommunications Login Hoege Sheriff'sOtice SherifT'sOflice EMS EMS Water Department Roberl Elliott  Employee Job" Tille Income Muintenance Techmivian Part-FimeFill-h EMT Center for Active Living Coordinator Par-Timo/Fill-h Tolecommunicnor Part-Time/Fil-In EMT  Action Required Appointment Appoimment Promotion Reclassification Removed from Roster  Grade/ New Elfective Step. Sulary Date 59/3 $31,078 03/01/2024 63/1 $I6.97/hr. 03/01/2024 63/10 $43,975 04/01/2024 63/2 $I7.39/hr. 02/27/2023 Grade/ New Effective Step Salary 63/3 $17.82/hr. 03/01/2024 68/8 $52,191 03/01/2024 66/2 $41.286 03/01/2024 70/6 $54.280 03/01/2024 68/2. $21.68/hr. 03/01/2024 58/17 $41,850 03/01/2024  02/03/2024 Date  D. Enclosures: Ouring the Budget process, the following step or merit increases were approved for the employees. The  following individuals are being recommended by their supervisor for step or merit increases:  Employee Name James Fowden DeAngelo Freemonwely Bethany Buttram Brian Hickun  Employee Job' Title Parl-Fime/iB-In Telecommunicalori Investipator Cerlified Depuy MIHCoordinator, 1 larmedic Part-Time/Fill-In Parunedic Equipment Operator  E. Enclosures: Budget Amendment Nos. 25- -27 is enclosed for your review and action.  2  Additions or Corrections tol Notes    3968 January 16, 2024 continued  1  Finance, & Human Resources Sofware contract to Keystone ata a cost ofs S2185A: Hei isr requestingt Page that the Board approve the contract and approve the: $300,000 budget amendment to çover the cost oft this new: soflware. His reasons for his recommendation for Keystone is the cheapest price, ito covers all three options needed, have been mostr responsive duringt the) bid process, and seems to be good to work with ifany problems arise, Het further stated that the Tax, Finance, andi Human Resources staff recommends Ihis software also. Mr. Heath opened the foorf fora any questions. Chairman Nelson askedt the department staff members ifthey had any comments. The following comments were made: BilJeanings: Mr. Jonnings said that he agroud with Mr, Heath's recommendalion, Me further Slaled that Washinglon County will be going with Keystone too. Choirman Nelson asked i any other countics are using Kcystone, Mt, Jemnings said that Washingion Couny wwil be using both and Chowan Couny uses the finance TYney Matliews: Ms, Mathews also agrced wilh Mr, Hunth's recommiendation. She farther explained Hhal, sinve the death olo our programmer, Keystonc has been very helplul with kecping the counly's records and documenis being produced. They have been very! heipful andi isl looking forward 10 warking with us. Whenever thcy have had aquestion, they wers quickt to: respondy with ann aaswer. evenb beforea coatract) has been signed Chairman Neison asked Ift there were any questions or comments from the Commissioners, The CammisiasCarry Mr. Corprew: usked where thes vompany wwas based ont of. BI, jennings: said that they are outo of Knighidalc: ando ourr representative livesi inl Nush County. Mr. Corprew: also askedi how! much mnintenance cosls we had with! the previous programuner. Mr. Jennings, Ms. Bray, und Ms. Mathews said thali it wIS not very much because Mr. Bakur wouid) jusi help whenever there was; a proble, I wns the consensus oft thes employces thaut thec costs was prohably: around $2,000p pers yoar. Withl this: syslem, then maintcnançe feos willl bu arouad $57,000 pery yenr fort alli thrce options, Thet total costs oft thep projcct wouldi bes $295.991 lort the lirst) yoar. ChirmaILNeiso: Mr. Nelson asked i Ihis system would provide additional information to the public that the Commissioner Jones asked if Mr. Heath was requesting a formal motion, Mr. Heath said that he was. Onr motion madet by7 T. Kyle. Jones, seconded by Charles Woodard, the! Board unanimously awarded the Tax, Finance, and Human! Resources Software package contract to Keystone ata a cost of $295,991  soflware.  following questions/comments were made:  current sysiemy would noup providc, Mr. Heath suidt that v would,  and approved the foilowing Budget Amendment No, 23:  BUDGET, AMENDMENT NO.23 GENERAL,FUNDS DESCRIPTION OFCODE  CODE NUMBER 10-399-000 Fund Balmee Aporoprinted 10-590-989 Tav/Financy Solware  AMOUNT INCREASE DECREAS! 300.000 300.090  EXPLANATION: Ton mend! PY2 23/241 budgett (u include linnding foru uew! tax/finance sysicn.  PERSONNELMAITER approved byt the Board: Employee Nume ADJOURNMENT  Thesep personnel metterv was received after the Agenda Packets were distributed. Onr mation made by Timothy J. Corprew, seconded by James H. Ward, the following personnel matter was unanimously Reapan Charltan Pari-limelFil-n Non-Certifed" cleconmuniuntoy Appointen 60/1 $14,87hr. 01/16/2024 There being no further comments or business to discuss, the Speciai Called Meeling was adjourned. at 7:35 p.m. onr motion made by Timothy J. Corprew, seconded by. James W, Ward.  Employee JobTitie  Action Grade! New Effcctive Requiret Siep Salary Dnte  Wallace E. Neison, Chairman  Clerk tot the Board  WORK SESSION January 16, 2024 7:00 p.m.  The Perquimans County Board of Commissioners Work Session on January 17, 2024 was  cancelled,  REGULAR MEETING February 5, 2024 6:50p.m.  The Perquimans County Board of Commissioners met in a reguiar meeting an Monday, February 5, 2024, at 6:50 p.m. in the in the Meeting Room of the Perquimans County Library located at 514S. MEMBERS PRESENT: Charles' Woodard, Vice Chairman Timothy, J, Corprew  Church Street, Herlford, NC 27944.  Joseph W. Hoffler James W. Ward Hackney High, County Attorney  T.Kyle Jones  MEMBERS. ABSENT: Wailace E. Nelson, Chairman  OTHERS PRESENT:  Frank Heath, County Manager Mary P. Hunnicutt, Clerk tot the Board  Vice Chairman Woodard called the meeting to order and explained that Chairman Nelson had a prior engagement. Commissioner Corprew gave the invocation and Vice Chairman Woodard led the Pledge of Allegiance. Vice Chairman Woodard welcomed everyone to the meeting and explained that  the: firsti item oft business was tor hold a quasi-judiclal public hearing,    February 2, 2024 continued  3969  PUBLICHEARING  IV.A. - Page 2  Vice Chairman Woodard explained that the Board will hold a quasi-judicial public hearing to consider Special Use Permit No. SUP-23-03, requested by Corey Marriner, to put à double-wide manufactured home int the Oid Neck Historic Ag. District at 686 New Hope Road on7 Tax Parce! No. 5- D051-0014-HW. There were eighteen (18) people present. Mr. Woodard recognized Rhonda Repanshek, County Planner, who presented the fgliowing overvlew of Mr. Marriner's request:  Thank yon Commissioner Wundard  Snesisl Esel Permit No. SUPZHKasdbr Corey Marrher  This isac quasi-judicial hearing: and has had published nolice, lellers ofr notice maited to neiphbors andi had * sign posled on sitci in confomances wish county; zoning ordinance and NC gencrals stalutes. Nop publicc commenis ori inquiries werer madet iol Planning stal regurling thes ense. Doublewide manplacivredi homes are: Spccial Use! Pormis in! Historic Agricullure. Disiricis New) Hope Rdi is the northern-most outer cdge oft the Ola Nock Misturic District. 20 other doublewides hnvg been The caunly CAMAT Land Use! Plans shows thes suhject aren as Historic Ag oni itsl Projccied Puure Land Use Map. so Commissioners can add vondltions I0 the dral Special Use Permit regarding locition oft the proposed Struclure, landscaping. cic. that wouid moke the home lt the! Wistoric District better, for sxumpic, the Board couk addla condition saying the! homer mMst! Tacul New! Hopel Rdort thatl ther Tront sethack from ther roadi musth be S0or 60 feet dcep Ther ncighbors 101 ther nrh have close lo 10: acres anda a significant amount oft trees: au their properiy line thall borders Currently the oniy condition in the Special Usel Pormit is thati it musi! have: ai minimun 404 At front) yards setback front Counlyr reguations requiryn contiruous, permanent Masonry curtain as underpinning. Planning Board unanimoatsly recommends linding Special Usel Permit SUP.23-03 la bo consistent with the Counly Land Usci Plund due l0 is Gesignalion as Hisioric. Ag. Aren in thet LUP; nd ther residenlial naturc of the proposed usc and recommends thal Commissioncrs approve the request based on the! four findings in Colny voning ordinance section Vice Chairman Woodard asked if the applicant, commissioners, or public had any comments or questions. There being none, Mr. Woodard closed the public hearing at 7:00 p.m, and; proceeded with Vice Chairman Woodard stated that a copy of the amended Agenda was at their seats tonight. Joseph W, Hoffler made a motion to approve the amended Agenda as presented. The motion was Vice Chairman' Woodard asked if there were any iterns that the Board wished to remove from tha Consent Agenda to discuss. There being none, James W. Wardr made a motion to approve the Consent Agenda as presented. The motion was seconded by Joseph W. Hoffler and unanimously approved by 1. Approval ofA Minutes: The Minutes of! the. Jsnuary2, 2024) Regular Meelings &. January 16, Special Cailed  appraved on New Hope Rd. thatr matches,  tok kecp thei nouse ink line with other houscsi in thats scction,  IheN Marriner's slot. Nuw) Hope Rd. 904(e). the Regular Meeting. AGENDA  seconded by" T. Kyle. Jones and unanimously approved by the Board.  CONSENT AGENDA the Board.  Meeting &-Work Session (cancelled) were approvod by! the Board, Patct trned il lore exchangel lo non-wweighted platc. 1-montbr relund. Accpust? No. 75027524. 3. Personnel Matters: The following personnei matters were approved by the Board:  2. Tax Refund Approval: Tax. clui Dae Datwg Express 11.C- Employee Nane Tymna Gruen Makayla Jones Bnyden Ckeihens Andrew Joncs Carbin Nixon Robcrl Russell Gray, M Healer Russell Jan' Tvipp Tonyaa AyeIyn A. Step/Merit Increases: Emptayee Nane Fanlasin Saunders Alicia Kimy Wlite  $253.10  Eorplayee ob"itie Part-Tinc/Pill-hl Toleconmunicater Non-Cerifed Part-Timc/Fili) Tekecommunicator Non-Cuntilicd Pa-meI-IME Prt-Time/yiln! EMT Pan-Time/Fll-int EEMT Living Nutrition Liviny Nurition Certilled Dypity IMCI Lorkine against IMCI I Prt-ing/Fl-n EMT Part-Time/Fill-inl EMT mployee Jab' Tille Eull-Timel Tekconmunichori Income Mnintenmoe Loi) Worker IN BUDGET AMENDMENTI NO.24 ECONOMIC DEVELOPMENTI FUND DESCRIPTION OF CODE SnleofCummeree Ceuirg Lor Soleorç Comnierçe Centre! Lot  Action Hequired.  Gradel NÇw Erfective Step Salry DAte  Appoinimenl G0/I $14.87/t. 02/01/2024 Appointnenl 607 $14,87/r. 02/01/2024 Appointmenl 031 S16.97ur. 02/01/202- Appoinincnt G3/1 $6.97/i. 02/01/2024 Ampoiniment 63/1 S16.97Air. 02/0112024 Appoiniment 66/4 $45.350 03/01/2024 Reinsintenen! 68/1 S21-15Ar. D2/0:/2024 Grade/ Newr ETective Step Satary Dme 63/3 537,059 02/01/2024 65/3 $404711 02/01/2024 AMOUNT INCREASE DECREASE. 199,250 199,250  Dinanal Hurdic Pari-Timp/Fil-in Center lor Active Appoiniment "lg 513.09/br. 02/01/2024 Jo-Ellen Huto Pari-TimdFil-in Centeri far/ Active Appoinument Mg $13.09Ar. 02/01/2024 Gwent Hudsop Incone! Mninlennge Invesiipator I Pronotiou 65/12 $50,423 01701/2024  Resiguulion Removal from Rosier.  01/19/2024 01/08/2024  5. Budgot Amendment No. 24: Thef following! budget amendment was approved by thet Board:  CODE NLMBER 40-383-000 40-660-700  ENPLANATION Tonnend the FY2/24Ddsct Linciude Uhesales of5n neres.  Miscellaneous Documents: Thet following miscellaneous documents were approved! byt the Board: Boarunticstions RSswsioiN Bsswslie BuffrZonu fhr. g West. Nerllor Palig Place: Fari informution purposus, tbc Board was prescateda copy ofthef following rsulution esiblishing thel buller z0n0! fori lheV West lerford Polling! Place,    3970 February 2, 2024 continued  IV.A. - Page 3  Bobby Siler, Chairperson Kavin. Jones, Secretary Victoria Butier, Membur Elln) Fields Bunch, Metbor Vera Murrill, Member  Jackie Oreeno Direetar Erica Cartwright Duputy Disector  Perquimans County Board of Elections  33.Wininl Hlvej. PBux33. lieilnri. N. 274-1-1 Kax: 151.171.5008 A21-ut  Plone: 252.129.5548 l'enjuinins Cmnly llnls sfl Etveriutis  WHEREAN. thet tpimins Cauy HnndufywuRs (IsDk is repnihe Hce ciuring! thal akyuler pahtes wwi inplne K kieir wign place fna aitu. Mesl, Lin wii iwesis rlvlim. si have whldinhys wik frgs vkingi at  Suncht f-destll Ruals Stryel,! lgnjank AND WIIERIEAN, tv Peiyuinsaistwany! lkntufFivlaww, purst mainsiin- ssinh: phue ttl lullie AA whger nP PININ ER ympuly Is sutll hiniera KN. Iatasy shets. distilate vanpaign) livrunt. Macey politicul iigriing Misiy VMps. MI herses engge mvlerin rhledactvity. inclaliay ibat aft tlys sarbstes sping aA: HEI IT REOIMRA thall Ml Miyha imaiy Rloml u' Flxms Has 11 thei iniler rne iil a 5u (eu ht ti mois wting cutranee frt M pfliy phcvy whhey pnncaf EST UERTPORBI KLECTONI IAV POLING: sa atr Nustitl Esecin Huais Sirevi,  llerifurd. Mppyor: any  zuz4  limut lir, lhally MiINr Seeren. Keum. Js Memhur. Vy Muril Empiuyee JobTitle.  clOuLa Luils Mlenhur, Virurk iiler .Sk-B.wh -Memhen Mnk ickl Karh Aa.vileilh  RECOGNITION OF EMPLOYEES YEARS OF SERVICE A. Recoguition of Emnloyeo's) YenrsofService:  Enplayce Nane  No.of SFTecrive Vears Daie  Depariment  Jncguclinc frierson Repister ofDvcds Registero o! Decds 3DycA15 02/012024 After the presentation, Ms. Frierson made a few comments to the Board and the Vice Chairman  and Commissioners thanked her for her 30 years of service. COMMISSIONER'S CONCERNSICOMMITEE REPORTS There were no Commissioners conersicommitee reports. UPDATES FROM COUNTY MANAGER County Manager Heath presented the following updates: 22,2 2024, Hce explninedu the; process oncu! then nolices are reccivedl by thet laxpayers,  Reyaluntion Notices Mr. Heath informed theR Boid thard the2 20241 Revaluation Notices ore scheduled I0 be mailed Dn cbruary Marine! Parki asins Coustruclinn; Becauscl Ihcc consiniction: moratgriuni is duçl loslart agninon! Februny 15,2024, thec conircior isworking roundt thc clock to ge things finished. Mr. Heaui Aurther expininet thatt they were going 10 apply fara ane extension for Highs Sshoot. Pruperty! Mr. Heaths stated thni they closed and the Jussup propenty where thes news school facility wis going lob be buit. From thes survey, irwis 68.99. ueres atacost als 5830,850. Hes saidt thatl hev willl her mecting with Superintendeni" Tumer scon Commissioners! Retreat: Mr. Heat explained thati he hos becnt trying 101 wak wilh NCACC losel upa 4 Bonrd Reircar ial INe 1. Cammunity Advisary Comuseg: Currently, weo onlyl hvco onen member OR this Commillce. Melissal Mines, Regionall Long-l Torm Care Ombudsman, oliticd! Mary! Humicult that wgs currçitly necd fiver members 50 wuI needt 1o appoin fburr morç aembers. She dide explain that Patty Boscol hasl liledi ann appiiention with Ann/ Agcncyo on Aging andy willl beginl Ier lrainigo ani December 14.2 2023. Shonld shec complcte herudining, Ms. Hines willy notify thel Board andv we willi needi 10r appoint her, Wen nerd! threet more members. Currentiy, Ms. Hunnicut! informed the Boardi thats sheh hadr received onc cnlla abour this appointment aad then adiss stillo onv websic. SmrlarikiLulatare Deleate& Ailernaie: Ms. Jo-Ellen Robinson) Huttonresigned froml Ihis/ Advisory Bonrdi inOciober, 2023. Currcaily, wwel kaven nor replacenicnt forheror forana altomate. Ms. Humiculli informedt the Boardt thals shchadn nolt heurd froni itwas the consensus oft the Boardt to continue with the ads on the County website and Facebook page. He asked the Board that, #ft they know of anyone that would be interested in serving, please let  then moratoriumd ando ourp permit, loscru upa atinelingst for thcl projcci. March, 2024, Morei informations wilb bep pravidydatalater date. BOARD VACANCIES Currently, wel have the following Board vacancies:  anyonc! thaty wasi ineresied inl lhisn mppoininent. Ther Rdi iss stille on the websiid. Mary Hunnicutt know 50t that she can provide them with the application. The following Planning Items wère presented for Board action:  PLANNING ITEMS  > Snscinl Use. PermitN No.SUP-23-03. requested by Curey Marrinsr: AG Quasi-ludicini Hearing wash held cartiert for Special Usel Permit No, SUP-23-03. Vice Chairman' Woodard askedi if therc were any quesiions or comments from thet Board. There heing none, Vice Chairman Woodard said that thef Planning Board had approved dhe: requesi and recommends that the County Commissioners pprove ther reques. based on the four findings! fa County? zoning (rdinance section 904(e). Tinothy) J. Corprew made a motion to approve the SUP-23-03. Thci mation was xuconded by. James w, Ward. Vice Chairman' Woodard explained that they wouldz nced t0 make ther motlon according 101 the: recommendations in the Agenda! Packct. Commissioner Corprcw stned thar! hev woukl: amend hist molion. Thec amendedi motion wasi that Timothy) J, Corprew made a motion 10 findt that thep proposed Spccial Usc Permit No. SUP-23-03 to bec consisient with Perquinans County's CAMA Land Use Pian (LUP) due toitsz zone as Historic Agriculture Arcai int thel LUP: andi thct residentiall nalure oft ther proposed used andz approvet ther request based > Teu usev witir noti nateriallys endangert thep publicl health ors snfty. iftocaled: cvording 0i ihep pimm: suboiited and: appraved:  ont thcc conclusions that;    February 2, 2024 continued  Thou usen Icgis alip conditions rquired  IV.A. *  2971 Page  ands sperifiçaljons;  Theu sev willn nots substonially urci whev valuer pPndjpiningora abitthgp properly, orI Ihol thet usei isa gubolien necessity: and Thel location: md character oldes use, ifdevyioped ascurding to1 tnep plarn ns submitiod ands approved, willb bci ink barmony with the areai iny whichi itistob be locuted adi in genernie conformity wiirt thc Peryuimmis Coutyl Land User Plan. Thez amended motion wass seconded by) James W. Ward and umimously approvedi ly thel Board. A copy ofu thes Special > Bevisw. of Minor Subtivision, reqHesied hy Belhel. Volunteer Fire Denartmct: Vice Chairman Woodard explained lhatt they ncedi 1or revicw ther minar subdivisionl located opproximately: 500 fecis southo afthei intersectiono orChurchLane and! Harvey Point Rondi form Bethot Volunleer Firel Disirict (BVFD): substation. They proposeds siei isont tAN paroet 2-0073-0020, a Conditional Zoning District with conditions recorded in the Regisler of Doeds" Onice. Mr. Woodard recognized Rhonda Revicw ot Minor Snbdivision approsinniely! S0) feets south oft thei interseclinn of Clreh Lane: andl Harvey Point Road fara lethel Volnteer Firel Disiriet (BVFD) Substatiun. Prnposed sitel Is oni 1ax parccl 2-0073-0020, n Conditional Zonig District Nonnaily: aminors subdivision ofas singlel lati is: mpproved by snffr through the Expedited Plai Rcvicw process. Thiss sitation isi unique because iisl located in OHe ofc only Lo Conditional: Zoning Disricus (CZD) in the county. This particular CZD isal Planned Unit Devciopnentt (PUD), andi ins conditions recardedi in Regisier of Dceds book 494, pag 775. Copics afhosep pagus nrei incudediny your agendap packets lur reference. Genenil landi Isuc condition/ A3i inthen registerd ofd dceds bnoks states thats the develaperr mst ohtain Rri alls scetlons aud/or plses byt tie! Maming Boird and Board ufd Commissioners for mpproval under then nommal rçview and: approval spproval proccss. "Sepion' isd defincd as 'aned ofs severai componcnis, upiccen ar parl': 50. staffi is channeliag! this thraugh Plominpi Boarda and When lhg PUDN Master Many wasi uppraved, thes SE AtI thats speificl locntion was mpproved. The' 'use"i isnoti ine qusstion. Thet Bonrd'sjob Thel ealth Dupl. basy verifiedt that tep proposedy parcciy wills Suppnrla aseplics sysicns sitha anisinung of2401 gallons; pero day use. Al lou- inch conty waterl liner runs! PasL thes siten andas six-hch wnleri liner runsn neaci ilina difrent direction. Esisting vegctation anin nitoral drinagea are on the westa ands souths sides oftey proposeeit tot. BVFDis alsor reguesting? ana access casement ron Church! Lane, neross lher residual aerengei int thec corner! beside Newi Haven Baptisi Clurch. lor nllowa apartial circle drive-lrough drivewty to uvoid backing- Condition A6i int thep ponnir recunled ind deodb book 494.pagu7 776s statcst thatar minimom: 50-foui bulferi is requiredonp propertius adjncent lo: agriculura) fond, resitential land: andi propertics owaede by: the Deparingat of Defense. Existingy vegutationi isa atleast 50 Rety wides an thev wesl unds souths side, sgi i mecls! thes requireient: asi longa asn nonei iso cut. A questiont Io decide is whether thc language requiresas 50- fogt vegeintivel bulfero on then norths side (Churcht LA. sidu). Planning! Boardk is MoL iot favor of vegctalion oni lhats sidc DainagerSiommower: improvenient n4s stales! thata all drinagee diches: adn mjor drain-wuyss shouldber prolcetedbys cascments. Planing stafrs asked Soild * Wnler Coiservations siaff ford comments andi the feedbnck wIS thati there! Isn mininal (landr riski ifches sutclure is (aised mbiln mda alarger drainage casementi is probobly notr necessary. "Ti aa thar wy bengfi framal lngre dramage cusement padi IF the southeasi, ponions ofthuy jarcelnear Haney Point lod. Hra aroude'o elevction. Alsn, irapearsal lare affamlondio thes easl e Harscy Pon Ronde drains la thisp parcider poitt. AA partion of his ora Is locned within! flaud: Eme A6 andk During heavy win events, Harvey! Point Roadi willn monen thau! Mkelpuci likeadike. onar thc chlverniso overwhelmedande conld porenially overlo ther raad Planningl Boardd discussedu this aods sawn nor reusont toi includes exirad drainges visements bcyond what's: atrendys siowid ont thed dnts survey, B5s siatos thaip priori 101 Fini Plala  engincered drannger plany with ono-I O0L contours, ditche or swale! layouts withp pipe, anis siowingt the flow rates, shali be providud by: applicnnu andr ruviewed byt the County. Commissioners eand decide if lhiss shouid lyr required for the proposed! location andi IsE. Planning Boardt decidedad drainngep plans shotld ROII boz necessary! hecnuse theb buildingr pod for thes suisiation willl be raised andt thed drainage issues ussociateds with! then mreas srco on lhes southenslern coner ofther propased parcel, Transperinsiong coudinions D4n md Dis statel lhatp prior ION Acuessing! Harvwy Poin Road, Drivuwway Permitl USL bea approved! lay NCDOT and thali ingress ando egress shall be approved by Board ofCouly Conmissioners. Access Io Clurch! Lpne. though not directly stated, couid bci includedi in dali idca. NCDOT, vinp plone conversation, Sinledi thatd driveway permis willl be requiredf forb boti accesses. The exils should ben ontol Harvey Pointl Roade only; andi the Churcil Lante drivevays coulde bef fore entrmce only. F7, stalest thatn no comnerçial developmcnt is allowedo on lhc comers berween Nuw! Haven Baptist Chureis andi Hurvey Poini Rond. Couny Subdivisign Regulations section 108 requires proposed subdivisicas comply wilh "he locally adopte Coastal Resourocs Commission ntiliedi Lan Uset Plan." Thiss siteis ispart ofui Plonned Unit Development, which isaf fuurc designatian on Exhibit! IX-B, Plmning Board uaimonsly recommends approval uf lie consisiency witlh the Counly land Use Pinu andn mpprovalo or thes survey plaiasp proposed wilhd thec condiiont thatt thes sor Tooly vegelativebuffer: norb ben required ont then norihs sidec ofthcs sited duci loilb beingn nsafety hazard. Plauing! Boardd didn noir mention' drainage" or's 'scibacks' Intheirs motion,! lto Commissioners cant tSCt thchandoutl just! hnnded Vice Chairman Woodard askedi ifthere were: anys questions orc comments (rom the Board. Therel being none,! hea askedl lor a: morion, T. Kyle. Jones madc ai mation (0 approve the consisiency with the County CAMA Land Usc Plan: and approve the survey plat as praposed with thec conditions thata a 50-foaz vegerative buffer not ber ruquired ont ther north side ofthes site due loit beingn as safety hazard, a drinages study not bet required duet to the drinagei issues bcing limied 101 the verys southern iccminus of thep praposeds siter and thatt most oft they walere mins lrom farmland Rcross ther roud: ando condition to uses slandard Rural Agricukural sethacks of40 feei front sel! back on! Harvey Puint Road, 30 fecl rear and IS feeus sides selbacks. The mouon was seconded by Vice Chaitman Woodard recognized Jonathan Nixon, Emergency Services Director, who Sus pf. Dccommissioned Stryker Power Pr. Cot: Mr. Nixon explained that the following ilcm has bean Bid Date: Staled Didsy wered duea al theE Ewxergency Scrvices Buling(1s9Creekl Drive,) Hertford, NC. 27944)no1 laior NOON -Bidss shallb bes sealed inano opaque civelope marked" "Stryker/ Ambulnge Stretcher Bid", followed! by the Bidders Mr. Nixoni nformedt the! Boardi thathel hadn receivedone! bidy which wasa us foliows: Brent McKecucn, Albemarie Medical Transport Inc., 1120 Dances Bay! Rond, Elizabeth City, NC2 27909 in! then nmoulg ofs1,100. Sincet thisb bid amounri isabover der minimumi bid, itis) hisn reconmendationt thall this bidb be: avcepledi in Ihet umount ol$1,100.00, Hef further requested that lhese fuds bc deposied into1 the EMS revenuc line, andb bea added to expaise! line 10-592-160 EMSI Mainenange & Repair ofE Equipment fors servicing remaining equipment On motion modeb byT. KyluJ Jones, seconded by! James W, Ward, the Bonrd unnninousiy awarded theb bid to Brent! McKecuen for $1,100 and approved 1o deposit these fmds intol Line ien! Na. 1Q-592-160 fors servicing ofr iemaining Alnemarle.Medisal) IrmmspertApplication. for Medical' Transport Service- l'erminuns. County: Mr. Nixon explained that Albemaric Mcdical' Transport, lnc, has spplied 10 provide non- emergency transport under our  Usei Permit! No. SUP-23-03 is includedi in Attachnient, A.  Repanshek, Couny Planner, whoi providet thc following overview p't thet project: witkc conditionst recordedi int the) Register arp Depis office,  BVPDSthatin AN HanPniniRd  Coumy Comnissioners 1o1 Make cornients: add decisions. istal inierprets whichl PUD condilions aljcel fires station Msc. Lal's discuss! thes sitei itsu:  upf firetrucks. Noc cunimerçinl developmesti isa allowed ont ther residual corner. Conditions ofl Interest! lnil lher Register of Deeds pages ar:  ando onlol thisp portiond aflhep parcel.,  the Projected Fiuture Lmnd Usci may.  OHLY withs more comprehensive notion wellen outl 1DE Buides you.  Timotiy) 1. Corprew: andi unaninpousty approved by thc Board (See Attachment) B), presented the following items for Board consideration and action; decommissioned: andi ist requested: scaled bidsi fori iis purchase: Description: Stryker Poweri ProCol Vear: 2008 Condition: Used/Fair  EMERGENCY SERVICES ITEMS  Model: Power Pro Scriat: 80941002 Minimum Bid: $1,000,00  mtl Friday, Janvory2 26,2 2024. mame ada address. -E-mailc orE Fncsinilep proposals will notb bea Accepted.  equipment,    3972 February 2, 2024 continued  Franchise Ordinance, Currently, Perquimuns County uses Bertie Emergency Services IV.A. and we wilfe Page cornue 10 5 194 them butt they: arer nota ahvaysn rendily availably vop provider needed transparts t04 ours citizens, ast thec cally volumes suems tol hovei increased inr recent) ycars. Tonight, hei is requesting that the Board approve to forward, Atbemarle Medical Transport, LLC'supplication fora approval to: assist withr non-cmergency transports under our! Franchisc. Agreement, The owner, Broni McKccuen, madeaf fèw comments and explained whyl hev wasr requesting thiss service. Ont molion madek by T Kyie Jones, scconded by Joseph W. Hoffler, the Board nanimously upproved to consider Albemarle Vice Chairman Woodard recognized Janice Cole, Hertford Town Manager, who presented the Town ofH Hertford's request top purchase the property! locateda at 513W. Grubb Street, Herlford, NC: 27944, The County acquired the property after a tax foreciosure sale. The County was the high bidder at the sale. Ms. Cole explained that, currentiy, the following charges ont this piece of property are outstanding  Medical Transpon) LC'sa applivation toh hondle: on-emergency transpons, PROPERTY PURCHASE FROMCOUNTY-TOWNE OFHERTFORD  from: 2013:  Ouslanding Counly" Taxes Oulstanding Hortford' Taxes Tot!" Taxes Ouislanding Hertford! Mowing Fces Tonal Ouistanding Fces  7.127.44 1,473.09 8,600.53 39.860.11 $45.460.6  Ms. Cole further explained that the Town of Hertford wouid like to purchase this property. The property is in poor condition and is a safely hazard. The Town of Mertford would like to do something with this property and is asking assistance from (he Board. The Town of Hertford would be willing to forgive these moving fees. However, IF the property is not maintained, R would end up in the same condition thati itis now. Hertford is requesting to purchase this piece of property for the amount of taxes owed tot the County and to the Town of Hertford plus attorney fees. County Manager Heath explained that, per County Attorney High, the County could agree tot this sale since the County deemed ita wise decision to transfer the property tot the Town of Hertlord. Vice Chairman Woodard eskedi if there were any questions or comments from the Board. Theret beingr none, he asked fora at motion. Joseph W. Hoffler made a motion to approve the sale oft the property located at 513 W. Grubb Street, Hertford, NC: 27944 tot thel Town of Hertford due tot their deemingi ittot be a wise decision toi iransfer the property atap price of oulstanding taxes owed and attorney foes. The motion was seçonded by. James W, Ward. Commissioner Corprew asked a question regarding the ABC Resolution to combine the County and Hertford's ABC Boardi in orderf for local business owner tos sell alcohol att their facility. Are we any closer toh having a decision ont this matter. County Manager Heath said thati ity would have lot be ont the balloti in November. Mr. Woodard calledt forav vote ont ther motion. The motion was approved byav vote off four( (4) County Manager Heath asked Tracy Mathews, Finançe Officer, to present the proposed audit contract for FY 2023-2024. Ms. Mathews expiained that the proposed contract will be with Thompson, Price, Scott, Adams & Co., PAE and that she and County Manager Heath recommend the approval oft this contraçt. The cost of the contract is $52,500 with a cap of $64,500. The costs is $5,000 over last year's costs. On motion made by Timothy J. Corprew, seconded by T. Kyle. Jones, the Board unanimously approved the FY2 2023-2024 audit contract with Thompson, Price, Scott, Adams & Co.,PA. These personnel matters were received after the Agenda Packets were distributed, On motion made by T. Kyle Jones, seconded by Joseph W, Hoffler, the following personnel matters were  to one (1) with Commissioner Corprew voting againsi the motion. PERQUIMANS COUNTYAUDIT CONTRACTFORFY; 2022-2023  PERSONNEL MATTERS unanimously approved by the Board: Emplayee Name  Employer Job7 Tide  Aclion Grde! New Eneciive Keguired Step Salary. Date  Aghlcys Stanley IMC/Wakig Apinst! IMÇ Resignalion Michcle Light Incone. Mainlençe Techniciam Temmtution Faith Broughton Pari-Time H-la AEMT Resignation Virgill Parrisi. Chier Dulding! inspector. Relirement  02/01/2024 01/31/2024 02/28/2024 04/01/2024  PUBLIC COMMENTS There were nop public comments.  CLOSED SESSION: TO CONSULTWITH OUR ATTORNEY REGARDING AN ECONOMIC DEVELOPMENT MATTER AND CLOSED! SESSIONN MINUTES Chairman Nelson stated that, pursuant to NC General Statute 143-318.11(4), the Board went into Closed Session to consult with our attorney regarding economic development matter and to approve closeds session minutes. On motiont made! by. James W. Ward, seconded! by, Joseph W. Hoffer, tos goi into Closed Session. The motion was unanimouslys voted to ga into Closed Session. The Closed Session was adjourned and the Regular Called Meeting reconvened onr motion made by Timothy J. Corprew, seconded by, Joseph W. Hoffer, and unanimously approved by the Board, There being no further comments or business to discuss, the Regular Meeting was adjourned around 8:15 p.m. on: motion made by Timothy, J. Corprew, seçonded by. James W. Ward.  No: actiony was required from the Closed Session,  ADJOURNMENT  Charles Woodard, Viçe Chairman  Clerk tot the Board    February2 2, 2024 pontinued,  IV.A. Page 63973  AITACHMENTA Do NOT record this page  Beginning of Special Use Permit document to be recorded- DRAFT Special Use Permit (Case No. SUP-23-03)  Owner/Applicant Corey Marriner  for  Double-Wide Manufactured Home in Old Neck Historic Agriculture at 686 New Hope Road, Tax Parcel No, 5-D051-0014-HW  District (HA Zone)  Do NOT record this page SPECIAL USE PERMIT No. SUP-23-03  Pagelo of4  On the date(s) listed below, the Board of Commissioners for Perquimans County met and helda  publicl hearing io consider the following application: Owner/Applicant: Corey Marriner  6861 New Hope Road Hertford, NC 27944 5-D0S1-0014-HW  Tax Parcel No: Property Location/ Street Address:  6861 New Hope Road, Hertford, NC: 27944  Zoning District: HA (Historic. Agriculture District)  Proposed Use of Property; To place ac doublewide manufactured home ast the principal use Meeting and Hearing Dates: Planning Board on Jan. 9,2 2024 & Board of Commissioners onl Feb,  permanent residence on an existing building lot int the Old7 Neck HA  20ne.  5,2024.  The balance of this page was intentionally left blank.    3974 February 2, 2024 continued  IV.A. - Page 7  SPECIAI, USE) PERMIT No. SUP-23-03  Page 2 of4  Having heard all the evidence and argument presented at the hearing(s), the Perquimans County Board of Commissioners finds that the application is complete, that the application complies with all of the applicable requirements ofthe Perquimans County Zoning Ordinance for the development proposed, and that therefore the application lo make use of the above-described property for the purpose indicated is hereby approved, subject to all applicable provisions oft the Zoning Ordinance pertaining to Doublewide (1) The applicant shall conduct opcrations strictly in Accordance with tho plans and narrative submitted to and approved by this Board, a copy of which is contained in the County Planning Office and filed with the Register of Deeds office. However, iti is understood that the property owner may propose changes to the attached Concepiual Site Plan now or in the future, in coordination with the County Planning Officc, to provide for the placement of accessory structures or a complete change int the use of the property pursuant to other land uses which arc otherwise permitted outright by the Zoning Ordinance for properties zoned HA, Historic (2) Placement ofhome (and any other accessory structures proposed in the future) shall have a iront yard setback thati isa minimun 0F40 fect fiom the state road righi-of-way,  Manufactured Momes and the following conditions:  Agriculture District,  SPECIAL USE PERMIT No. SUP-23-03  Page3of4  IN WITNESS WHEREOF, Perquimans County has caused this permit to be issued in its name, and thei undersigned, being allt the property owners ofthej property above described, dol hereby accept this Special Usc Permit, together with all its conditions, as binding on them and their successors in  interest.  Wallace Neison, Chair, Board of County Commissioners  Date  Attest:  (Seal) Mary P. Hunnicutt, Cierk to the Board  Date  I(We),.  Owner(s)  or Authorized Applicant(s) oft the above identified property, do hereby acknowledge receipt of this Special Use Permit. The undersigned does/do further acknowledge that no work may be done pursuant to this permit except ins accordance with all of its conditions and requirements andt that this  restriction shall be binding on them and their successors in interest.  Corey Marriner The State of North Carolina Perquimans County do hereby certify that  Date  a Notary Public in and for the said State and County,  personally  appeared before me this day and acknowledged the due exccution oft the forgoing instrument.  WITNESS my hand and notarial seal, this the  day of  20_    February 2, 2024 çontinued,  IV.A. - Page 83975 CADRODIE  GEG Buildable Space  TISI MAPMAY! NOY BEA ACERTFIED: SURVEY AND HAS NOT BEEN REVIEWEDE BYALOCAL GOVERNMENT AGENCY FOR COMPLIANCE WITHANY APPLICABLEL LANOG DEVELOPMENT REGVLATIONS AND! HAS NOTBEEN REVEWED FOR COMPLIANCEY WITHE RECORDING REQUIRE- MENYS FORF PIATS.  -  Legend o Paroels. Quttent Noaesfarpy  Site Plan Setbacks  The balance of this page was intentionally left blank.    3976 February 2, 2024 continued  ATTACHMENTB  IV.A.  Page 9  MEACIMIGRLKNIRNY KLEDCE AVAEAHPAA32-4 a  EHaR  AMGMARVILAL 47)3  2  T  ME IM AES9ENN  "g    3976 February 2, 2024 continued  ATTACHMENTB ZWXEXSZMXXAS ATA PRAA" ak  IV.A. - Page 10  ISI  E  y ir AAAINIMA SASEMAN  "vgn  KPPHAPTANTEVP  WORK SESSION February 19, 2024 7:00 p.m  The Perquimans County Board of Commissioners met ine a Work Session on Monday, February 19, 2024, at7 7:00 p.m. int thei in thet Meeting Room oft the Perquimans County Library! located at514S. Church  Street, Hertford, NC 27944. MEMBERS PRESENT: Wallace E. Nelson, Chairman MEMBERS ABSENT; None  Charles' woodard, Vice Chairman Joseph W. Hoffler James W, Ward  Timothy J. Corprew T.Kyle. Jones  OTHERS PRESENT: Frank Heath, County Manager Mary P. Hunnicutt, Clerk tot the Board Chairman Nelson called the meeting to order, Commissioner Woodard gave the invocation and Chairman Neison led the Pledge of Allegiance. Chairman Nelson welcomed everyone tot the meeting Chairman Nelson stated that the firsti item for the work session was to receive an update ont the school system from Dr. Tanya Turner, Superintendent, and James Bunch, Assistant Superintendent, Before turning over the meeting to Dr, Turner, County Manager Heath explained that he hada a meeting with Dr, Turner, Mr. Bunch, and the architect several days ago and, duringt thatr meeting, Mr. Heath asked Dr. Turner ifs she would come and present an update tot the Board during our next Work Session ands she agreed. During that meeting. the architect presented a timeline for the construction of the new intermediate school which: she wll present tonight along with the proposed budget. Dr, Turner thanked the Board for allowingt them to come and present this update and distributed several charts showingt the timeline and budget. She then reviewed the timeline with the school timeline which appears on their website al https:labenton8. wixsite. comperquimans-new-schoo. They shouid begin construction In September, 2024 and the schools should be open for students In August, 2026. She also explained that once construction begins, they wili present another timeline for the project. Dr. Turner also presented the proposed budget for the project which totals $61,031,474. Once Dr. Turner presented these documents, County Manager Heath expressed some concerns about the proposed budget. His first concern ist that, ift they need tog go cutf for bids in. June, 2024, thent the financing oft the projecty will needto be settled before going out fort bids. Itis hardi for a company tor maket bidsi ifthe project isi notf fullyf funded.  and explained thatr no action willt be taken during this meeting. DR. TANYA TURNER. SUPERINTENDENT OFSCHOOLS    3978 February2 2, 2024 continued  IV.A.  Page 11 taytii  GATES COUNTY NORTHG CAROLINA  yui  Juni., V4,  ADMMAMIww,a AENaN.  After presenting his information, County Manager Heath recognized. Jonathan Nixon, Emergency Services Director, and Julie Solesbee, Assistant EM/PIO/Grant Manager/AEMT, who presented a PowerPoint; presentation on what wil needt to be done to bring the Perquimans 911 Cenier building and staff up to being able to handie both Perquimans and Gates Counties' emergency, calis. After their presentation, the Chairman asked the Board If they had any questions or comments. The following Commissisieg Carpiss Mr. Comprew askedl how many hours are wel paying for Oaics County, arev wet tracking it, and are we billing Gnles County for thal. Mr. Nixon saidi thar wey wcrei trackingi i, Mr, Heatha suido that we are billing: themp per thel Interlocal Agreement thnti they: are apcrnting under, Theo only oiheru concert thath hel lsi is! lowr ore wey proicvied Ihn al liabilily issuc- our prioritys shouldb ber Perquinans Cowmiyresidcns. Mi. Henth: saidt thut theC Counlyh has: thes sameg goveramentali inmumity thav wehd ClaipnaLn Neison: Mr, Neisont iskedi therey would henny pysicsip presence: at thes cnen! Gates Countys 971 CaMer. Mir, Nixon SRid thar tey presc Gaiçs Couny 911 Centery wouldr noll luvc Bny persomel siere. Mr. Neison ilso asked wbot! the: trnglerring ofe cquipmetl, clc. Mr, Nixon explained thatl the 911 Board would bor tel billl ID movel lhe equpmant from Gaes Coutyro Porquimaas Couny, Mr. Nixon saidt that thuy woald hnve to coordinnie! fundiag fromi the Sinic. Acvardingt to OUrI phone and contractor, lhore: should bei no issucs ol compatihility wilb their cgulpment and Parquinans' cquipment. Ris Mr. Nison's vndersuanding thall Ihe Gales Couny! E-911 Funds wilib bc voming 1oI Perquienas ance thes cnsolidation is compkete. Thec cosis County Munass IsRh: Mr. leath askedv wheret they pinanedusplnge mhe Ooles County persotucii ine ore EUCALI location. Mt. Nisuns explained wherci fhcy will place lhem untilr next lisealy ycar! budget isn mpproved. 'fhent theyr plan! to dor renovations K nake Commissinner Wad: Mr. Wardr nsked ift they comamicnle up the 800 chanacis. M. Nixon explined low their chanuls wprked. Mr. Ward asked il tixc Firel Deparimens woultl ho under lhiss cousolidmions gremenl as faru us dispalolis services. Mr, Commissipugr. lefler. Mr, HoMer usked WIAL would lappen ir Gales Comsy 911 Center rysuned services. Mr. Nison explained thal iis his uderstunding tha. oncey you cunsplidate. thes Stale willn noL pay 1o! have thep parties becomeas single unil, Mr. ealh explahiel lhati ais ue consolldnion-- Perquimans Coipnys willl bet takiug over Gales Couniy. Caaupisiouer Wud: Mr. Ward asked ifany af the 1wo vertilled pari-tinue ciplayces expryssed an incicsti iay working in Perquimas 971 Cenler. Mr Nixon: saidl thali lheyh have reccived o1e applienion. flen nticipuled recciying Ion more tomrow morning. Hoalsos sail lal Wheuwo full-tinec cerifiedg emyployces) ladnever vesignedhonP Perruinans Countyi inthad dicy remmained ond our part-time/Fll-in: stals, Bothy wore workingi in ours 9i1 Centert today. Cummissioner Word: Mr. Wirrd: askedi ifhe unticipuled Budget aicadmerl fori liise change. Mr. Nixons shidl lhaty yus, Mr, Neaths said thalt they woukil bei incruasing thei income and espodn linci tlenis. After all questions and comments were made, County Manager Heath asked if! he could make a comment before moving on with the meeting. Mr. Heath said that, ifwe didi noth have strongr management ino our 911 Center, he would notr recommend! this consolidation. He expressed that opiniont tot the! NC911 Board when they met with them about this situation, With the help of. Jonathan Nixon, Julle Solesbee, Andrea Stoner, and Nakindra Downing, hef feels that we canj proceed with the consolidation. Thati is why he recommends and requests that you allow the staff to proceed with whatever needs to be done to consolidate theset two 911 Centers. Commissioner Corprew said that he does not have aj problem with this because it does not cost Perquimans County a dime and willl help Perquimans County int the long run. Commissioner Woodard agreesy with Mr, Heath andi Mr. Corprew and feels that ours strongl leadership can handle the change. The contract will bep presented. aty your Regular Meeting fora action. There being nof further comments orb business to discuss, the Work Session was adjoumed around 8:20 p.m. onr motion made by, Joseph' W. Hoffler, seconded by James W. Ward.  questions/commenis were made:  befare. Esscntialiy, we willl bg operting usu conistctud: service,  noro covered hy Ihg foads will bet fsirued 50-50. ilbcier fort then. Nixons snidt that wos his udersiaing.  ADJOURNMENT  Wallace E. Nelson, Chairman  Clerk to the Board    February 19, 2024 çontinued.  3977  He explained that currently we have $36.9 mitlion. So that means thal MA. the school systen Page willl 12 have to receive additional grants for the balance oft that money ort the County will have tot borrow it. Hei further explained that therei is approximately a: $24 milion debt. Tol him, ltdoes not make anys sense toa anticipate the site work toi begin in September until we get this matter solved. His question to Dr. Turner and the Board off Education, whati ist the real chance thatt theyv willl ber reçeiving additionalg grantf funding. Dr, Turner explained thet foliowing possibilities forr more grantf funding: (1) increaset this grant funding tor makei it$40 milion and (2) another grantt that will possibly net $12 million but no guarantees thatt they will get the full amount (appliçations due June 30, 2024. but they have not! been told how quick the turnaround will be). Another issue Mr. Heath has is that, ifwe go out for a loan with a bank for $24 milion: and we may only need $9 million, the bank will base their terms on the larger loan amount and that may create problems fort the County and the banks. There are banks thaty will structure amounts for the maximum amount with the risk that the amount will be less, but you will pay the price with a higher interest rate to have this ability, Ifwe wait! tol hear fromt the grant funding, we will be able tor request the exact amount and possibly receive a! lower interest rate. If we wait until we receive word on these grant funds, then this causes problems with the construction of the building beginning in September. ItV will push! it until the wintertime whichr runs into bad weather. Commissioner Jones asked #i there was any way that the County would not have tor raise taxes. Mr. Heath said that he did not think that would be possible. After answering more questions and discussion, the Board thanked Dr. Turner and await to hear responses from the additional grantf funding, County Manager Heathy will discuss thes situation with our newi Tnancial acvisors. Chairman Neison recognized County Manager Heath who explained that the County had been receiving some inquiries about leasing property in the Marine Industrial Park and presented an update on the construction oft the Marine Basin Project. He wanted tof find out what the Board thinks aboutt the rates and how wes shouid proceed with answering thesei inquiries. He statedt that the contractor was able toc complete severait things beforet ther moratorium wenti into effectt this manth andy wil remain ine effectu until November, 2024. Mr. Heath explained that thel Wanchese Marine Park rates were $.039 per square foot peryear. They! have ana automatic! 2% increase eachy year. Tonight, hei is asking! how) her needst top proceed with setting up these lease rates. Commissioner Corprew said that he did not have a probiem with the rate! butf felt that wes should: make a distinotiont for property rates forl land and) property alongt thel bulkhead. Commissioner Ward said that hel hada a contact Iny Virginia that he couldo calla and obtain their leasing rates. County Manager Heath presented and overview oft the situation with Gates County 911 Center. On February 8, 2024, Gates Counly Sheriff contacied his office to initiate the emergency backup communications center protocols to transfer Gates County9116 emergency telephone calis to Perquimans Emergency Services. The Interlocal Agreement of PSAP Centers between Perquimans County and Gates County was enacted at6 6:00 a.m. on February 9, 2024, This Agreement allows Gates County to use our 911 Center for no more than 90 days. On February 5, 2024, the Gates County 911 Director resigned. At that time, due to employee turnovers, there were not ful-time certified telecommunicalors on staff at that time in Gates County, As of his last meeting on February 12, 2024 with Gates County Sheriff: and County Manager. there were only al handful ofp part-time telecommunicators. on staff with only two having the EMD certification status. Gates County was able to identify those ful-time/part-ime certified telecommunicators that were currently ons staff at this time to staff our Perquimans County 911 Canter to assisty with Gates County emergency calls during the 24-hour period. To date, Gates County has had no staff to appear att the Perquimans 911 Center. The NC 911 Board has been made aware of the: situation and have reviewed their options and supported the actions taken by Gates County Board of Commissioners. Perquimans County provided back up services for Gates County 911 Center from Deçember 2021 through February 2022. This is the second time that Gates County 911 Center has requested assistance from Parquimans County 911 Center, Att that time, the Gates County 911 Center was transferred to Gates County Sheriff's Office, andt they were able to gett the staff upt tor required status. On March 8, 2023, the Gates County Board of Commissioners voted unanimousiy to approve Gates County Sheriff's request to transfer supervision andi management oft the Gales County 911 Center under the Gates County Sheriff's Office, Itis Mr. Heath's understanding that, byt the reçent assessment by the NÇ 911 Boardi in. January 2023, the Board deemst the Gates County 911 Center tob ber non-complant with their NÇ administrative çode requirements due to primarily the identified operational and maintenance records available et the Gates County 911 Center. The NC 911 Board gavet the Gates County Sheriff3 30 days to bring the Gates County 911 Center into compliance. This proved to be impossible due to the lack ofc certified personne! to staff and aperate the Center. Perquimans County's 911 Center continues topreparet to diligently reviewt the actions and steps tos sèrvet the needs oft the residents of Gates County, Perquimans County's Emergency Services Director, Jonathan Nixon, hasp provided a two-page document listing the issues to be addressed and information to be verified by Gates County, Mr. Heath and the Emergency Servicess staff aret having ongoing conversaltions with Gates County Sheriff, County Manager, Human Resource Director, and other Gates County staff in preparation and recommendation for our meeting today. Gates County Board of Commissioners Vice Chairman, Jonathan Craddock, is Gates County) Publlc Safety Liaison fora alll Emergency Services in Gates County. Mr. Craddock has participated intheir meetings and! has hearde everyr recommendation: made. Based on! Mr. Heath's e-malli Information, Gates County Manager and Mr. Craddock have contacted each commissioner for guidance and concurrence to move forward as expeditiously as possible on this situation. It is also Mr. Heath's understanding that the Gates County Board of Commissioners held an Emorgency Meeting yesterday afternoon to assess thelr capacity to handle a standalone 911 Center, having failed twice, and have reviewed the status and guidance of NC State Boardl leadership and passed the following Resolution1 to proceed in unitedf fashion which may ultimately lead to a consolidation of Gates County 911 Center and Perquimans County 911 Center similar toc our neighbors, Pasquotank & Camden and Dare/Hyde/fyrel,  MARINE PARK.E LEASE RATES  GATES COUNTY911 CENTER  The baiance of this page wasi intentionally left blank.    3978 February 19, 2024 continued  IV.A. - Page 13  GATES COUNTY NORTHO CAROLINA  "  yh Hc.  After presenting his Information, County Manager Heath recognized. Jonathan Nixon, Emergency Services Director, and Julie Solesbee, Assistant EM/PIO/Grant Manager/AEMT, who presented a PowerPoint presentation ony what will need to be done to bring the Perquimans 911 Center building and staff up to being able to handle both Perquimans and Gates Counties' emergency, çalls, After their presentation, the Chairman asked the Board if they had any questions or comments. The following Copmissioner Carnrewe: M. Corprew: asked low miniy hours re we paying lor Gales Couty, are we trackingi i, nad ares we biiliang Gutes County fort thal. Mr. Nison saidi dats wes were irackingi i. Mr.I Heanr saidu taty we are bilng themp per thet tnierlocal Agroement tisl they are oporating under, Thec only ulher concern shath heh hasi isi low nres we priccted fro ali liabilily issie- aur priority, shupld be Perguinnso Comtyresidenis. Mr. Heaths sidi shaut thec Coualyl hasi lhes SAIRE govonmental immiy thats woT lad Cluirman! Neison: Mr. Nelson nskedi ifteroy would ben anyp physicoly presencen nl lhecurrent GoNs Comly 911 Ceier. Mr. Nixon snid! hat the present Gntes Commly 911 Center wonil noth huve any personnci there. Mr. Neison ilson asked ubouli then tanslering ofequipment, cte. M. Nixon explained har the 911 Bonrd wonld fnor the bill! lo move the eqmipnen! from Gues Counly lo Perquimans Couny. Mr. Nixon sidt that thuy wopldj havet 10 coordinate lunding Iromt thes Siale. According voout! phone and! IT contrnctor, there shouid be noi issues a' conipmibility wwithi their cyuipment and Perqumans" equipment. hi Mr. Nixan's understanding lhau le Gaivs Couly E-911 Fundy will bec coming la Purquinns oncet thec consplidation is complete. The costs Nixon cxplained whgre they wiRp placet then uil Aext fiscriy year budyeri is approvud. Thent persomel they plan w cor renovations 101 take M. Sommissioner Wars: Mr. Ward askeii ifthy commmnicale On che S0U chinels. Mr. Nixon explnined! how licir channeis worke. Mr. Wnrd nsked irthel Fine! Depnmmens warld bev uncier this consulidation agrecncal as fara as dispintchis services. Mr, Sommissioner Baslgr: Mr, Momer Asked what wosld lappen if Cates County 911 Cener resuned services. Mr. Nixon axpluined thati ivisl lis iderstonding tha, ukey yus consolidse, thes Stales will not pny (o! havet thu parlics! hccomeasiuglen mil, Mr. Hçaths expinbicul thati irisal Ined consolidation- Perquimans County willh het iAking over Gates Coty. Cnmmissioner. Ward: Mr. Ward nsked if uny ofu (e IWO certifiuly put-limg cmpiayees expressed an ineresi iny working in Perguimans 911 Center, Mr, Nixons saidi lhati lhey have: reecivede onen application). Hci nicipated recciving two more tonarow moring. Henisos saidii hail the iwol leli-timec certified employeest hudn luvern rvsigned fiomi PerguimanxCumnyi inthad they remained ono ourp pan-time/fil-in: siattis, Bothy werc warkingi ing our 9110 Coner: today. Conmissioner' Word: Mr. Wardi askedi ifhen snticipaed a Bitget Amendment fort this change. Mr Nixon saidi that yes. Mr, Healhs saidi Ihntz they vouid be increasingt their incone: and expenditure lingi lenss. After all questions and comments were made, County Manager Heath asked if he could make a comment beforer moving on with the meeting. Mr. Heath said that, ifwe did not haves strong management ino our 911 Center,! he wouldr not recommendi this consolidation. He expressed that opiniont to the! NC911 Board when they met with them ebout this situation. With the heip of Jonathan Nixon, Julie Solesbee, Andrea Stoner, and Nakindra Downing, het feels that we can proceed with the consolidation. Thati is why he reçommends and requests that you allow the staff to proceed with whatever needs to be done to consolidate these two 911 Centers. Commissioner Corprew said that he does not have a problem with this because ito does not cost Perquimans County a dime and will help Perquimans County in the long run. Commissioner Woodard agrees with Mr. Heatha and! Mr. Corprew and feels that ours strong! leadership can handle the change, The contract willl ber presented aty your Regular Meeting for action. There being nof further comments or business to discuss, the' Work Session was adjourned around 8:20 p.m, on mation made by. Joseph W, Hoffler, seconded by. James W. Ward.  questionsicomments) were made:  beloru. Essentislly, Wo willl c uperating asa contrcteds service.  nolc coveredt byt thal lms willb be llanded 50-50. itberer fort them. Nixoris said: th wis) hist underslmding.  Coux.Maunger) Iteutly: Mt.1 Hcatha askedv where they plannedlop phce thec Gates County  Ine DuF currgni location.  ADJOURNMENT  Wallace E. Neison, Chairman  Clerk to the Board    IV.B. - Page 1  February 26, 2024  Tax Refunds: (Perquimans County) William Henry Elliott, H $11725 Sold vehicle; 8-month refund Account#: 56871688  Tax Releases: (Perquimans County) Coastal Carolina Carriers; LLCI $205:07 Account should have been deleted last year.  Account#: 539794 Tax Refund: (Hertford) Robert: Allen Dickmèyer $198.75 Situs error. Should not have been billed  for Hertford. Account#: 75965218    IV.C.1. - Page 1  EMPLOYMENT ACTION FORM  DATE SUBMITTED: February15.2024  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME: Michelle Cassell  SOC. SEC. NO.: DEPT.Social Services  POSITION: Income Maintenance Technician  X NEW EMPLOYEE EFFECTIVE DATE: March1,2024  GRADE:59  STEP:3  SALARY: $31,078  ENDING DATE OF PROBATIONARY PERIOD:  CURRENT: GRADE:  STEP: 1 2 3 4 Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  YEAR  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP  GRADE: RAISE. (YEAR GRADE:  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE TERMINATIONRESIGNATION.  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date  GRADE:  STEP:  SALARY:  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION  COMPLETED:  PER THE COUNTY PERSONNEL POLICY.  DEPARIMENT RECOMMENDATION  COUNTY MANAGER APPROVAL EE  1  DATE-February 15, 2024 FINANCE OFFICER DATE:  COPY  Revised 7/05    EMPLOYMENT ACTION FORM  DATE SUBMITTED:  2/4272024 Page 1  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIODMERIT RAISE  NAME: Brooke Perry POSITION: Part Time Fil In EMT  SOC. SEC. NO.: DEPT.: EMS  X NEW EMPLOYEE EFFECTIVE DATE: March 1,2024  GRADE: 63 STEP: 1  SALARY: $16.97 Hourly  ENDING DATE OF PROBATIONARY PERIOD: March 1.2025  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS, DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRADE: RAISE. (YEAR GRADE: TIONARY PERIOD.  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE RESIGNATION  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date  GRADE:  STEP:  SALARY:  THE ABOVE NAMED COUNTY EMPLOYEE ISI BEING RECOMMENDED FOR' THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  PER THE COUNTY PERSONNEL POLICY. DEPARTMENT RECOMMENDATION F  COUNTY MANAGER, APPROVAL W.mahtath AA/24  1  DATE: FINANCE OFFICER  DATE:  DATE:  COPY  Revised 7/05    IV.C.3. . Page 1  EMPLOYMENT ACTION FORM  DATE SUBMITTED: 02/29/2024  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEEPROBATIONARY PERIOD/MERIT RAISE  NAME: LuRee Sawyer  SOC. SEC. NO.:. - DEPT.: Center for Active Living  POSITION: Center for Active Living Coordinator X NEW EMPLOYEE EFFECTIVE DATE:  Aprii01,2024 SALARY: $43,975  GRADE: 63  STEP: 10  ENDING DATE OF PROBATIONARY PERIOD:  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOBPERFORMANCE: EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRADE: RAISE. (YEAR GRADE: TIONARY PERIOD.  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE RESIGNATION  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date  GRADE:  STEP:  SALARY:  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  PER THE COUNTY PERSONNEL POLICY. DEPARTMENT RECOMMENDATION  COUNTY MANAGER APPROVAL w.ngul ah DATE:, 2/29/'24  DATE: FINANCE OFFICER  DATE:  COPY  Revised 7/05    IV.C.4. - Page 1  EMPLOYMENT ACTION FORM  DATE SUBMITTED:  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME:  Logan Hogge  SOC. SEC. NO.: DEPT.:  POSITION: Part Time FILTeiscemmunisatorl NEW EMPLOYEE EFFECTIVE DATE: ENDING DATE OF PROBATIONARY PERIOD:  911  GRADE:  STEP:  SALARY:  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRADE: RAISE, (YEAR GRADE: TIONARY PERIOD.  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE RESIGNATION  X 2/27/2023 RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE. THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  Date  GRADE: 63 STEP: 2  SALARY; $17.39Hourly  PER THE COUNTY PERSONNEL POLICY. DEPARTMENT RECOMMENDATION  COUNTY MANARER, APPROVAL W.nelPLSE DATE:. 2/27/24  DATE: FINANCE OFFICER  Xa6 A  DATE:  COPY Revised 7/05    EMPLOYMENT ACTION FORM  DATE SUBMITTED:  2/212024 Page 1  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME: Lindsay Brothers POSITION: Partl Time FII In EMT  SOC, SEC. NO.: DEPT.: EMS  NEW EMPLOYEE EFFECTIVE DATE:  GRADE:  STEP:  SALARY:  ENDING DATE OF PROBATIONARY PERIOD:  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD. AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS, DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRADE: RAISE. (YEAR GRADE: TIONARY PERIOD,  STEP: SALARY: 2 3 4) STEP: SALARY:  X  2/9/2024 DATE OF EMPLOYEE RESIGNATION  @  Removed from Roster  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date  GRADE:  STEP:  SALARY:  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR' THE INCREASE INSALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  PER THE COUNTY PERSONNEL POLICY. DEPARTMENT RECOMMENDATION Z  COUNTY MANAGER. APPROVAL - w.hnablatiye 7 DATE: 2/41/24  FINANCE OFFICER  DATE:  COPY  Revised 7/05    IV.D.1. - Page 1  EMPLOYMENT ACTION FORM  DATE SUBMITTED: 2/20/2024  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME: Logan Hogge  SOC, SEC. NO.: DEPT.:  POSITION: Part Time FHI Inj Telecommunicatorl NEW EMPLOYEE EFFECTIVE DATE: ENDING DATE OF PROBATIONARY PERIOD:  911  GRADE:  STEP:  SALARY:  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIODIAND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRAPE: RAISE. (YEAR GRADE: TIONARY PERIOD.  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE RESIGNATION  X 3/1/2024 RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE. THE ABOVE NAMED COUNTY EMPLOYEE ISI BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  Date  GRADE: 63 STEP: 3  SALARY:  $17.82 Hourly  PER THE COUNTY PERSONNEL POLICY. EATYPYOANEDATPL DATE: B20/24 FINANCE OFFICER  COUNTY MANAGER APPROVAL W.fhtats DATE: 11224  h E  DATE:  COPY Revised 7/05    MD.2. - Page 1  EMPLOYMENT ACTION FORM  DATE SUBMITTED: 2192024  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME: James Fowden_ POSITION: Investigator  SOC. SEC. NO.:: DEPT.: Sheriff's Office  NEW EMPLOYEE EFFECTIVE DATE:  GRADE:  STEP:  SALARY:  ENDING DATE OF PROBATIONARY PERIOD:  CURRENT: GRADE: 68_  STEP: 7 1 2 3 4 Date X 3/1/24 Date Date  SALARY: $50,918 (CIRCLE)  JOB PERFORMANCE EVALUATION  YEAR  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP  GRADE: RAISE. (YEAR GRADE: 68  STEP: SALARY: 2 3 4) STEP: 8 SALARY: $52,191  DATE OF EMPLOYEE TERMINATIONRESIGNATION.  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date GRADE:  STEP:  SALARY:  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION  COMPLETED:  PER THE COUNTY PERSONNEL POLICY.  DEPARTMENT RECOMMENDATION Mmh DATE: 2-9-24  COUNTY MANAGER APPROVAL E  DATE:  FINANCE OFFICER  DATE:  COPY  Revised 7/05    2  EMPLOYMENT ACTION FORM  DATE SUBMITTED:  DI2-R  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME; DeAngelo Freemonweldy POSITION: Deputy  SOC.SEC. NO.: DEPT.: Sheriff's Office  NEW EMPLOYEE EFFECTIVE DATE:  GRADE:  STEP:.  SALARY:  ENDING DATE OF PROBATIONARY PERIOD;  CURRENT: GRADE: 66  STEP: 1 1 2 3 4 Date Date Date  SALARY: $40,279 (CIRCLE)  JOB PERFORMANCE EVALUATION  YEAR  Per Coualy Manuger  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS.  GRADE: RAISE. (YEAR GRADE: 66. TIONARY PERIOD,  STEP: SALARY: 2 3 4) STEP: 2. SALARY: $41,286.  e 3/1/24 DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP  V  DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date  GRADE:  STEP:  SALARY:  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION  COMPLETED:  PER THE COUNTY PERSONNEL POLICY.  DEPARTMENT RECOMMENDATION hl5 mk  COUNTY MANAGERAPPROVAL W.Anan HohsE DATE: 212/2024  2-12-24  DATE: FINANCE OFFICER  DATE:  COPY  Revised 7/05    EMPLOYMENT ACTION FORM  DATE SUBMITTED:  2/2002024 Page 1  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME: Bethany Buttram POSITION: MIH Coorlnator/Paramede NEW EMPLOYEE EFFECTIVE DATE: ENDING DATE OF PROBATIONARY PERIOD:  SOC. SEC. NO.: DEPT.:  EMS  GRADE:  STEP:  SALARY:  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION: AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUET TO UNSUCCESSFUL PROBA-  GRADE: RAISE. (YEAR GRADE: TIONARY PERIOD.  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE RESIGNATION  X 3/1/2024 Date  RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  GRADE: 70 STEP:  6  SALARY:  $26.10 Hourly  ($4,230)  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR" THE INCREASE INSALARY LISTED ABOVE BASED ON HIS/HER WORKI PERFORMANCE EVALUATION COMPLETED:  PER THE COUNTY PERSONNEL POLICY.  COUNTY MANAGER APPROVAL Wnanhathy DATE: a  DATE: FINANCE OFFICER  HE  DATE:  COPY  Revised 7/05    IV.D.3. - Page 2 2/22/2024  EMPLOYMENT ACTION FORM  DATE SUBMITTED:  COUNTY OF PERQUIMANS  STATUS; NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME:  Brian Hickman  soc, SEC. NO.: DEPT.:  POSITION: Part Time Fill in Paramedic NEW EMPLOYEE EFFECTIVE DATE: ENDING DATE OF PROBATIONARY PERIOD:  EMS  GRADE:  STEP:  SALARY:  CURRENT: GRADE: YEAR a 3  STEP: 1 2 3 4 Date Date Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD. AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRADE: RAISE. (YEAR GRADE: TIONARY PERIOD.  STEP: 2 STEP:  SALARY: 3 4) SALARY:  DATE OF EMPLOYEE RESIGNATION  X 3/1/2024 RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE. THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  Date  GRADE:. 68 STEP:  2.  SALARY: $21.68/Hourly  PER THE COUNTY PERSONNEL POLICY. DEPARTMENT RECOMMENDATION E DATE: 24ay FINANCE OFFICER  COUNTY MANAGER. APPROVAL w.fnuk Lhalt DATE: /31/24  DATE:  Revised 7/05  COPY    1  EMPLOYMENT ACTION FORM  DATE SUBMITTED: 24P4/2ae  COUNTY OF PERQUIMANS  STATUS: NEW EMPLOYEE/PROBATIONARY PERIOD/MERIT RAISE  NAME:  Robert Elliott_  sOC, SEC. NO.: DEPT.: Water  POSITION; Equipment Operator  NEW EMPLOYEE EFFECTIVE DATE: ENDING DATE OF PROBATIONARY PERIOD;  GRADE:  STEP:  SALARY:  CURRENT: GRADE: YEAR  STEP: 1 2 3 4 Date Dale Date Date  SALARY: (CIRCLE)  JOB PERFORMANCE EVALUATION  DATE OF SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD AND RECOMMENDATION BY DEPARTMENT FOR PERMANENT STATUS. DATE OF ANNUAL EVALUATION AND RECOMMENDATION FOR STEP DATE OF EMPLOYEE TERMINATION DUE TO UNSUCCESSFUL PROBA-  GRADE: RAISE. (YEAR GRADE: TIONARY PERIOD,  STEP: SALARY: 2 3 4) STEP: SALARY:  DATE OF EMPLOYEE RESIGNATION  X03/1/24 RECOMMENDATION AND EFFECTIVE DATE FOR EMPLOYEE MERIT RAISE.  Date  GRADE: 58_ STEP: 17  SALARY: $41,850  THE ABOVE NAMED COUNTY EMPLOYEE IS BEING RECOMMENDED FOR THE INCREASE IN SALARY LISTED ABOVE BASED ON HIS/HER WORK PERFORMANCE EVALUATION COMPLETED:  1/1/23 PER THE COUNTY PERSONNEL POLICY. DEPARTMENT RECQMMENDATION  -  COUNTY MANAGER APPROVAL W. nanht tiz DATE: 2/4/24  NN 2/ei/2s24  DATE: FINANCE OFFICER  DATE:  COPY  Revised 7/05    IV.E. - Page 1  BUDGET AMENDMENT COUNTY CONSTRUCTION FUND  PERQUIMANS COUNTY BOARD OF COMMISSIONERS  NO.25  THE PERQUIMANS COUNTY BOARD OF COMMISSIONERS AT A MEETING ON THE 4th DAY OF MARCH, 2024, PASSED THE FOLLOWING AMENDMENTS TO  THE FY: 2023-2024 BUDGET. CODE NUMBER 50-349-001 50-000-730  AMOUNT INCREASE DECREASE 6,000,000 6,000,000  DESCRIPTION OF CODE Communications Tower Project Communications Tower Project  EXPLANATION: To amend the FY 23/24 budget to include the Grant ID#20483  to be used for Communications Tower Upgrade Project.  WE, THE BOARD OF COUNTY COMMISSIONERS OF PERQUIMANS COUNTY, HEREBY ADOPT AND. APPROVE, BY RESOLUTION, THE CHANGES IN THE COUNTY BUDGET AS INDICATED ABOVE, AND HAVE MADE ENTRY OF THESE CHANGES IN THE  MINUTES OF SAID BOARD, THIS 4th DAY OF MARCH, 2024.  PASSED BY MAJORITY VOTE OF THE BOARD OF COUNTY COMMISSIONERS OF  PERQUIMANS COUNTY ON THIS 4th DAY OF MARCH, 2024.  Chairman, Board of Commissioners  Finance Officer    IV.E.  Page 2  BUDGET AMENDMENT GENERAL FUND NO.26  PERQUIMANS COUNTY BOARD OF COMMISSIONERS  THE PERQUIMANS COUNTY BOARD OF COMMISSIONERS AT Al MEETING ON THE 4th DAY OF MARCH, 2024, PASSED THE FOLLOWING AMENDMENTS TO  THE FY 2023-2024 BUDGET. CODE NUMBER 10-399-000 10-500-150 10-500-540 10-450-330 10-685-740  AMOUNT INCREASE DECREASE 173,000 60,000 60,000 34,000 11,000 6,000 2,000  DESCRIPTION OF CODE Fund Balance Appropriated Building - Maint./Repair Buildings Building - Insurance/Bonds: Tax Supplies Recreation Capital Outlay  10-420-040 County Manager- Professional Services  10-450-110 Tax- Telephone/Postage  EXPLANATION: To amend the FY 23/24 budget to include additional funding to  cover.  WE, THE BOARD OF COUNTY COMMISSIONERS OF PERQUIMANS COUNTY, HEREBY ADOPT AND APPROVE, BY RESOLUTION, THE CHANGES IN THE COUNTY BUDGET AS INDICATED ABOVE, AND HAVE MADE ENTRY OF THESE CHANGES IN THE  MINUTES OF SAID BOARD, THIS 4th DAY OF MARCH, 2024.  PASSED BY MAJORITY VOTE OF THE BOARD OF COUNTY COMMISSIONERS OF  PERQUIMANS COUNTY ON THIS 4th DAY OF MARCH, 2024.  Chairman, Board of Commissioners  Finance Officer    IV.E.  Page 3  BUDGET AMENDMENT SCHOOL CONSTRUCTION  PERQUIMANS COUNTY BOARD OF COMMISSIONERS  NO.27  THE PERQUIMANS COUNTY BOARD OF COMMISSIONERS AT Al MEETING ON THE 4th DAY OF MARCH, 2024, PASSED THE FOLLOWING AMENDMENTS TO  THE FY 2023-2024 BUDGET. CODE NUMBER 65-348-001 65-500-711  AMOUNT INCREASE DECREASE 430,770 430,770  DESCRIPTION OF CODE State School Funds Lottery NB Lottery Intermediate School  EXPLANATION: To amend the FY 23/24 budget to include funding to cover  to-date expenses fo new school project.  WE, THE BOARD OF COUNTY COMMISSIONERS OF PERQUIMANS COUNTY, HEREBY ADOPT AND APPROVE, BY RESOLUTION, THE CHANGES IN THE COUNTY BUDGET AS INDICATED ABOVE, AND HAVE MADE ENTRY OF THESE CHANGES IN THE  MINUTES OF SAID BOARD, THIS 4th DAY OF MARCH, 2024,  PASSED BY MAJORITY VOTE OF THE BOARD OF COUNTY COMMISSIONERS OF  PERQUIMANS COUNTY ON THIS 4th DAY OF MARCH, 2024,  Chairman, Board of Commissioners  Finance Officer    VI.A. - Page 1  107 N. Front Street Post Office Box 7 Hertford, NC27944  Phone: (252)4 426-7010 (252)426-5564 Fax: (252) 426-3624  PERQUIMANS COUNTY TAX: DEPARIMENT February 26, 2024  Perquimans County Board of Commissioners:  will be present at the March 4th meeting with a collection report.  Sincerelyy huly Bill. Jennings Perquimans County Tax Administrator  fenn    VI.B.  Page 1  DISTRIBUTION REQUEST PUBLIC SCHOOL BUILDING REPAIR & RENOVATION FUND NORTH CAROLINA EDUCATION LOTTERY Date of Request: 2-28-2024 County: Perqulmans Address: PO Box 45, Herlford, NC: 27944 LEA: Perquimans County Schools  DPI USE ONLY Approved By:. Date:.  Contact Person: Frank Heath Title: County Manager Phone: 252-426-8484  Address: 411 S.Edenton Road St. Hertlord, NG 27944 Email: rankneath@pergyuimanscountyne.govy  Project Title: Perquimans County High School (PCHS) Sound Upgrades  Project Address: 305 S. Edenton Roads St. Type of Facility: Gymnaslum & Audllorium  Herlford, NC 27944  The Public School Building Repair & Renovation Fund was established by S.L, 2021-180, Section 4.4.(a1). The purpose of the Fund is to provide revenue to counties for repair and renovation projects. Per G.S. 115C-546.16, counties are to utilize funds for enlargement, improvement, expansion, repair, or renovation of classroom facilities at publiç school buildings within Jocal school administrative units (LEAs) located in the county. As used in this context, "Public School Buildings" shall Include only facilities for individual. schools that are used for instructional and related purposes, and does not Brief Project Description (include est. slarl/end dates):Upgrade PCHS gymnasium & auditorium sound systems  include administration, maintenance, or other facilities. fort thealer and health education classes. Start date: 3-1-2024 End date: 4-1-2024  Estimated Costs: Planning and Design Services.. New Construction - Facility Enlargement New Construction - Addition(s) Existing Construction - Facility Improvements Existing Construction - Facility Repairs Existing Construction - Facilily Renovations days following completion of the project. project, and request the release of $36,848.16  $ $ $ $36,848.16  TOTAL  We, the undersigned, agree to submit a statement of state monies expended for this project within 60 The County Commissioners and the Board of Education do hereby. jointly request approval of the above Repair & Renovation Fund, We certify that the project herein described is within the parameters of  from the Public School Building  G.S. 115C-546.  (Signature - Chair, County Commissioners) (Signature - Chair, Board of Education) PRINT FORM  (Date) (Date) GLEAR'EORMI    2/19/24,2:41 PM  Mail- Mary Hunnicutt Outlook  VI.C.1. - Page 1  Perq EM Annual Public Officials Conference - Mon, March 4, 2024  Jonathan Nixon Nixon@perquimanscountyncgov)  Sat 2/17/2024 5:43 PM tenyetumercPgclcokog  To:anice Cole Mertordmanageregmalcom-pwhteotetownohwinfallorg Pwhiegtownohwintalrgelanyeumer: CcFrank Heath trankneath@perqumanscounyncegov>,AdminEMs dmnemsepegumencouncoaunynegpoAamnol admnplleperguimanscounynegov-,ame: RE Bunch amessunche@pgschoodsog-alengacson275@gmail.com valenegackson275@gmail.om>Maryl Hunnicutt Mrumcuateperquimansoumynegpeztary Qverman bovemenepergumancoumynegoChanes Tripp chanestppencdpagow, Chatsimppendmgep.om Admin Iwould like to invite you and your respective Town Councils / Board of Education to the County Commissioner's Meeting on Monday, March 4, 2024 at 7pm for the Annual Emergency Management Public Officials Conference. The purpose of this 15-20 minute presentation will be to provide details about our current Emergency Services A Public Officials Conference is an activity for the Emergency Management Performance Grant, Asl am surey you are aware, these funds are used to support the Emergency Management Program for all of Perquimans County. It is geared towards elected officials and gency/department heads to educate them on the details of what should bei involved in an outstanding community Emergency Management program. Since Emergency Management is a part oft the Emergency Serviçes Program for Perquimans, we will also provide a summary for 911, EMS, and Fire  townecmin@townolnerlordncom>Many Peele MPee@paychooksorg"  Mayor White, Mrs. Cole, Dr. Turner,  program.  Marshal.  Please let me know if you have any questions, Jonathan A. Nixon, Director Perquimans County Emergency Services 911 Communications EMS- Emergency Management 159 Creek Drive - PO Box5 563 Hertfors.NC-27944 252-426-5646 Ext.1 105 252-426-1875 Fax 252-331-9817 Cell  Perquimans County's Vision: Tol be a community of opportunity in which to live, learn, work, prosper, and play.  psouatokomleconnalMONAMIAONOTAPMUWEANTANONDPA-mcaaSyaNAIRMBOMMAwANE0. 1/1    VI.C.2. - Page 1  SCA Collections, Inc.  Professiunal debtr rcoverysinge) 1980  ACCOUNTS COLLECTION AGREEMENT  This agreement entered into by and between SCA Collections - Greenville, NC, Inc., a North Carolina Corporation (hereinafter "SCA"), and Perquimans County Emergency Services al North Carolina medicai provider (hereinafter "Client"), entered  into this 26!h, day ofFebruary 2024.  WITNESSETH:  Whereas, SCA is engaged in the business of collecting past due accounts  receivable; and  Whereas, Client is in the business of rendering medical services to the general  public; and  Whereas, as a result ofClient rendering medical services, certain accounts  receivable have arisen which have become past due, and  Whereas, Client is desirous of! having SCA engage in collection endeavors on  Client's behalf.  Now, therefore, in consideration oft the mutual covenants and promises herein contained and other good and valuable consideration, the receipt ofsufficiency ofwhich  is hereby acknowledged, the parties do hereby agree as follows:  (1) Assignment of Accounts: Client shall assign certain accounts arising out of the granting of credit by it, and SCA: shall accept and assume responsibility for the collection of such accounts as more particularly described herein. (2) Description of Assigned Accounts: Certain accounts which are now] past due by a minimum ofthirty (30) days from the date the debtor was first billed, and  SCA Collections, Inc. P.O. Box 876 Greenville, NC27835 1    VI.C.2. - Page 2  SCA Collections, Inc.  Pofaubmilahimsey.ine 1980  ACCOUNTS COLLECTION AGREEMENT  certain accounts which shall beçome past due by a minimum oft thirty (30)  days in the future may be assigned monthly to SCA.  (3) Commissions: For its services rendered ini the collection of all accounts assigned hereunder, SCA shall be entitled to charge andi receive a commission ofTwenty-Three (23%) ofs all such accounts paid, whether payment is  received by SCA or Client.  (4) Statements: Within fifteen (15) days aftert the end of each month, SCA shall send to client a summary oft the accounts collected during the preceding month. Client shall send to SCA, on a weekly basis, a statement ofall payments received in their office on accounts that SCA is handling with  collection activity.  (5) Payment: Payment due from SCA to Client shall be remitted with the statement as provided inj paragraph (4) herein above. Payment due from Client to SCA for collection services shall be remitted within (30) days of the  statement date.  (6) Adjustments: Client shall advise SCA promptly ofs all disputes with debtors and shall advise of any adjustments made to these accounts and the amount of any allowance, reduction, or elimination of any such account. (7) Billing of Accounts: All billing will be done by Client. Notice of Assignment for Collection shall be given to each debtor by SCA.  SCA Collcctions, Inc, P.O. Box 876 Greenville, NC27835 2    VI.C.2. - Page 3  SCA Collections, Inc.  Professiunely debtr recoverys since 1980  ACCOUNTS COLLECTION AGREEMENT  (8) Recall of Accounts: Client may notify SCA at any time aftert the initial term ofthe agreement to discontinue collection activities on any or all accounts submitted for collection, However, this is to be done by written notification giving SCA ai minimum of thirty (30) days notice. Ifany account pays after the thirty (30) day period, SCA is entitled to its commission only ift the  payment is due to SCA's! previous efforts.  (9) Legal Actions: SCA isi not an attorney, nor do they have an attorney to file legal actions against client accounts. Client agrees that they will not institute any legal proceedings on any account actively being handled by SCA. If Client wishes to institute legal proceedings on any account, the account  should first be recalled as stated in section (8).  (10) Credit Reporting: Client hereby gives SCA the authority to list collection accounts with the national credit reporting companies. These accounts will  remain on the debtor's credit history for seven (7) years. (11) Encumbrances: By executing this agreement, Client represents and warrants that none oft the accounts herein referred to have been or will be encumbered, sold, assigned, or subject to a security interest in any manner  without the express written notification thereof,  SCA Collections, Inc. P.O. Box 876 Greenville, NC: 27835 3    VI.C.2. " Page 4  SCA Collections, Inc.  Puipsbmlabhinenyine 1980  ACCOUNTS COLLECTION AGREEMENT  (12) Term: This agreement will become effective upon the execution hereof and shall remain in effect for aj period of a minimum ofr ninety (90) days and then will continue from time to time unless terminated by the mutual or unilateral decision ofb both or either of the parties hereto.  IN WITNESS WHEREOF, the parties hereto have set their hands and seals,  the day and year first above written.  SCA COLLECTIONS, INC.-GREENVILLE, NÇ  Signature: Date:  Perquimans County Emergency Services  Signature: Date:  SCA Collections, Inc, P.O. Box 876 Greenville, NC27835 4    VI.C.3. - Page 1  HIPAAOmnibus Rule BUSINESS ASSOCIATES AGREEMENT under OMNIBUS RULE REVISED 9/2013  Term  The Term of this Agreement shall be effective as of February 26, 2024 and shall terminate upon the date that Covered Entity terminates for cause as authorized in  paragraph (b) of this Section, whichever is sooner.  Definitions  The following terms used in this Agreement shall have the same meaning as those terms in the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure, Healthcare Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected Health Information, Required by Law, Secretary, Security Incident,  Subcontractor, Unsecured Protected Health Information, and Use.  Specific definitions:  (a) Business Associate. "Business Associate" shall generally have the same meaning as the term "business associate" at 45 CFR 160.103, and in reference to the party to (b) Covered Entity. "Covered Entity" shall generally have the same meaning as the term "covered entity" at 45 CFR 160.103, and in reference to the party to this (c) HIPAAR Rules. "HIPAA Rules" shall mean the Privacy, Security, Breach Nofification,  this agreement, shall mean SCA Collections * Greenville, N. C., Inc.  agreement, shall mean Perquimans County Emergency Services and Enforcement Rules at 45 CFR Part 160 and Part 164. Obligations and Activities of Business Associate SCA Collections - Greenville, N. C., Inc. agrees to: required by the Agreement or as required by law;  (a) Not use or disclose protected health information other than as permitted or (b) Use appropriate safeguards, and comply with Subpart C of 45 CFR Part 164 with respect to ePHI electronic protected health information, to prevent use or disclosure of protected health information other than as provided for by the Agreement; (c) Report to Covered Entity any use or disclosure of PHI protected health information not provided for by the Agreement of which it beçomes aware, including breaches of unsecured protected health information as required at 45    VI.C.3. - Page 2  CFR 164.410, and any security incident of which it becomes aware; The Business Associate, will report these immediately ornot more than5business days afters such The Business Associate will handle breachr notifications to individuals. the HHS Office for Civil Rights (OCR), and potentially the media, on behalf of the Covered Entity as htp:/www.hhs.gov/ow/oc/plvoc/Mipooladmnaralvelprechnollcgiomue/prinsinuction.nimt (d) In accordance with 45 CFR 164.502le)000) and 164.308(b)(2), if applicable, ensure that any Subcontractors that create, receive, maintain, or transmit proteçted heaith information on behalf of the Business Associate agree to the same restrictions, conditions, and requirements that apply to the Business Associate with (e) Make available PHI (protected health information) in a designated record set to the "Covered Entity" as neçessary to satisfy Covered Entity's obligations under 45 The Business Associate will respond to a request for access that the Business Associate reçeives directly from an individual for responsive business purpose, this will be either via email, (read-receipt option) and /or via registered mail, within 5 (f) The Business Associate will make any amendments) to PHI protected health information in a designated record set as directed or agreed to by the Covered Entity pursuant to 45 CFR 164.526, or take other measures as necessary to satisfy The Business Associate will respond to a request for amendment when received directly from the individual either via emall, (read-receipt option) and /or via registered mail, within 5 days of a request and the Business Associate will forward the individual's request to the Covered Entity with any amendments to the (g) Maintain and make available the information required to provide an accounting of disclosures to the Covered Entity and also to the Individual, as necessary to satisfy Covered Entity's obligations under 45 CFR 164.528; The Business Associate will respond to a request for accounting of disclosures when received directly from the individual either via email, (read-receipt option) and /or via registered mail, either, within 5 days of a request and the Business Associate will forward the individual's request to the Covered Entily with any Accounting of Disciosures to the information in the designated record set will be incorporated.  discovery.  its own breach. Reporting is made to: HHS at this link:  respect to such information;  CFR 164.524;  business days of ar request.  Covered Entity'so obligations under 45 CFR 164.526; and:  information in the designated record set will be incorporated.    VI.C.3. - Page 3  (h) To the extent the Business Associate is to carry out one or more of Covered Entity's obligation(s) under Subpart E of 45 CFR Part 164, comply with the requirements of Subpart E that apply to the Covered Entity in the performance of () The Business Associate will make its internal practices, books, and records available to legal inspectors, The HHS and Covered Entity for purposes of  such obligation(s); and  determining compliance with the HIPAA Rules, Permitted Uses and Disclosures by Business Associate  (a) Business Associate may only use or disclose PHI protected health information pertaining only to situations that deem it neçessary to perform the services set forth in the Business Associates & Covered Entities governing Service Agreement/ In addition to other permissible purposes, the Business Associate is authorized to use PHI protected heaith information to de-identify the information in accordance with 45 CFR 164.514(a)-(c). The Business Associate may de-identify the information, permitted uses and disclosures by means legal and necessary to formulate this (b) Business Associate may use or disclose PHI protected health information as (c) Business Associate agrees to make uses and disclosures and requests for PHI protected health information in timely and legal fashion consistent with Covered Entity's minimum necessary policies and procedures, which are defined as: the least effort and information disclosure necessary to complete this task. (d) Business Associate may not use or disclose PHI protected health information in a manner that woutd violate Subpart E of 45 CFR Part 164 if done by Covered Entity (e) Business Associate may use PHI protected health information for the proper management and administration to carry out the legal responsibilties of the Business Associate, provided the disclosures are required by law and that the information will remain confidential and used or further disclosed only as required by law or for the purposes for which it was disclosed. Notifications will be made to the Business Associate of any instances in which the confidentiality of the PHI (f) Business Associate may provide data aggregation services relating to the  Contract,  identity.  required by law,  except for the specific uses and disclosures set forth below:  information has been breached.  heathcare operations of the Covered Entity.    VI.C.3. - Page 4  Provisions for Covered Entity to Inform Business Associate of Privacy Practices and (a) Covered Entity may notify Business Associate of any limitation(s) in the Notice of Privacy Practices of Covered Entity under 45 CFR 164.520, to the extent that such limitation may affect Business Associate's use or disclosure of PHI protected health (b) Covered Entity shall notify Business Associate of any changes in, or revocation of, the permission by an individuak to use or disclose his or her PHI protected health information, to the extent that such changes may affect Business Associate's use or (c) Covered Entity shall notify Business Associate of any restriction on the use or disclosure of protected health information that covered entity has agreed to oris required to abide by under 45 CFR 164.522, to the extent that such restriction may affect Business Associate's use or disclosure of PHI protected health information.  Restrictions  information.  disclosure of PHI protected health information.  Permissible Requests by Covered Entity  Covered Entity shall not request Business Associate to use or disclose protected heaith information in any manner that would not be permissible under Subpart E of 45 CFR Part 164 if done by Covered Entity. The exception would be if the Business Associate will use or disclose PHI protected health information for, data aggregation or management and administration and legal responsibilities of the Business Associate.  Termination  (a) Termingtion for Cause. Business Associate authorizes termination of this Agreement by Covered Entity, if Covered Entity determines Business Associate has violated a material term of the Agreement (and Business Associate has not cured the breach or ended the violation within the time specified by Covered Entily).  (b). Obligations of Business Associate Upon Termination.  Business Associate shall retain no copies of the protected health information except to use or disclose PHI protected health information for its own management and administration or to carry out its legal responsibiliies and the Business Associate needs to retain PHI protected health information for such purposes after termination Upon termination of this Agreement for any reason, Business Associate, with respect to PHI protected health information received from Covered Entity, or created, maintained, or received by Business Associate on behalf of Covered Entity, shall:  of the agreement.    VI.C.3. - Page 5  1. Retain only that PHI protected health information which is necessary for Business Associate to continue its proper management and administration 2. Return to covered entity or destroy the remaining PHI protected health information that the Business Associate still maintains in any form; 3. Continue to use appropriate safeguards and comply with Subpart C of4 45 CFR Part 164 with respect to ePHI electronic protected health information to prevent use or disclosure of the PHI protected heglth information, other than as provided for in this Section, for as long as Business Associate 4. Not use or disclose the PHI protected health information retained by Business Associate other than for the purposes for which such PHI protected health information was refained and subject to the same conditions set in the Permitted Uses and Disclosures By Business Associate sections leland /f) ofthis document applied prior to termination; and 5, Return to Covered Entity or destroy the PHI protected health information retained by Business Associate when it is no longer needed by Business Associate for its proper management and administration or to cary out its  orto cary out its legal responsibilties;  retains the PHI protected health information;  legal responsibilties.  The Business Associate may be asked by the Covered Entity to transmit the PHI protected health information to another Business Associate of the Covered Entity at termination. The Business Associate would comply, confirm the transfer and then ensure the destruction of PHI protected health information created, received, or (c) Survival. The obligations of Business Associate under this Section shall survive the  maintained by subcontractors. termination of this Agreement. Miscellaneous [Optional  (a) Amendment. The Parties agree to take such action as is necessary to amend this Agreement from time to time as is neçessary for compliance with the requirements (b) Interpretation. Any ambiguity in this Agreement shall be inferpreted to permit compliance with the HIPAA Rules by the Business Associates legal counsel.  of the HIPAA Rules and any other applicable law or law changes.    VI.C.3. - Page 6  BUSINESS ASSOCIATES ADDENDUM  THIS ADDENDUM (hereafter 'Addendum") is enteredi into this 26th day of February 2024, by and between SCA Collections - Greenville, N. C., Inc. (hereafter "Business Associate") and Perquimans County Emergency: Services héreafter "Heaithcore Facility"), for themselves and their respective successors and WHEREAS, the parties hereto desire to modify the aforemenfioned Agreement to set forth the terms and conditions under which information creaied or received by Business Associate on behalf of this Healthçare Facility (hereafter colleclively reterred to as protected healfh information or "PH") may be used or disclosed under the Health Insurance Portability and Accountability Act "Omnibus Rule" of 2013 THEREFORE, both parties, for valuable consideration from each parly to the other, the receipt and sufficiency of which is hereby acknowledged, do hereby mutually agree that the Agreement shall continue in full force and effect with the following modifications and additions, to wit: (additions or  assigns.  and reguiations enacted thereunder (hereafter "HIPAA");  modifications state below, must comply with HIPAA Omnibus Rules):  NONE  1. Except as amended by this Addendum, all terms, conditions, and covenants of the Agreement are valid, shall remain in full force and effect. and hereby are ratified and confirmed. 2. Any inconsistencies between this Addendum and the Agreement shall be governed by this IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date first written  Addendum.  3. Ad copy of this Addendum shall be as effective as the original.  above.  Perquimans County Emergency Services  SCA Colecions-Greenvle, N. C., Inc.  Signature  Signature  Dan Nichols, President  Print name and title    VI.C.4. - Page 1  NORTH CAROLINA PERQUIMANS COUNTY  LEASE AGREEMENT  THIS AGREEMENT, made this the 134 day of February, 2024, by and between the PCG LANDFILL COMMISSION, comprising Perquimans, Chowan and Gates Counties, each abody politic and corporate oft the State ofNorth Carolina, whose address is 759 Perry's Bridge Road, Belvidere, NC27919, Lessor and PERQUIMANS COUNTY, a body politic and corporate oft the State ofNorth Carolina, whose address is PO Box 45,  Hertford, NC: 27944, Lessee;  WITNESSETH  THAT WHEREAS, the Lessor is the owner oft the property hereinafter described and wishes to lease aj portion of said property tot the Lessee as a site for a Emergency  Services Communications Tower; and  WHEREAS, this site is located in Belvidere Township, Perquimans County, North Carolina and is to be made available for the construction and operation ofa communications tower, buildings to house equipment, fencing, and other ancillary  appurtenances for the operation oft the tower site;  NOW THEREFORE, the Lessor, subject to the terms and conditions hereinafter set forth, does hereby let and lease unto the Lessee, the following described properly in 1) The 26,116.55 square foot lot shown on thej plat ofThomas A. Stokely, Reg. Surveyor, entitled "Minor Subdivision for Perquimans County, Chowan County and Gates County, Portion ofl PID: 1-0015-0019A," dated February 8, 2024, a copy ofwhich 2) An access easement 30 feet in width extending from the western edge of the right of way ofl Perry's Bridge Road tot the western boundary oft the above-described lot and being shown on the aforesaid plat as "Proposed 30' Access Easement". This right ofway shall be for the benefit oft the Lessee, its agents, assigns and such other persons as the Lessee  Belvidere Township, Perquimans County, North Carolina.  ist recorded at Plat Book  Slide  ofthe Perquimans County Registry.  shall allow to use it.  The terms and conditions oft this lease are as follows:  1. TERMS. 2. 1,2024.  The term ofthis lease shall be for 99: years, beginning March 1,  2024 and extending through December 1, 2123.  RENT. The Lessee shall pay to thel Lessor as rent for the above described leased lot the sum of $1 per year on. December 1 ofe each; year oft this lease beginning December    VI.C.4. - Page 2  Perquimans County, Lessee  Perquimans County Manager  Clerk to the Board of Commissioners STATE OF NORTH CAROLINA  COUNTY OF I, certify that  al Notary Public of the County and State aforesaid, personally appeared before me this day and  acknowledged that she is Clerk to the Board of the Commissioners of Perquimans County, and that by authority duly given and as the act of said Board, the foregoing instrument was signed in its name by its Chairman, sealed with its corporate seal and  attested by her as its Clerk..  Witness my hand and official stamp or seal, this  day of  201_  Notary Public  My Commission Expires:  STATE OF NORTH CAROLINA  COUNTY OF I,  a Notary Public of the County and State aforesaid,  certify that Wallace Nelson personally appeared before me this day and acknowledged  the execution ofthe foregoing instrument. Witness my hand and official stamp or seal, this  day of  202  Notary Public  My Commission Expires:    VI.C.4. - Page 3  STATE OF NORTHCAROLINA  COUNTY OF 1,  a Notary Public of the County and State aforesaid,  certify that Bob Kirby personally appeared before me this day and acknowledged the  execution ofthe foregoing instrument. Witness my hand and official stamp or seal, this  day of  202.  Notary Public  My Commission Expires:  STATE OF NORTH CAROLINA  COUNTY OF. I,  a Notary Public of the County and State aforesaid,  certify that Althea Riddick personally appeared before me this day and acknowledged the  execution of the foregoing instrument. Witness my hand and official stamp or seal, this  day of  202_.  Notary Public  My Commission Expires:    VI.C.4. - Page 4  7   MINOR, SUBDIPIVONPOR PERQUIMANS COUNTY, CHOWANG COUNTYand GATES COUNTY PORTION OFI D.B. 130, PG, 162 & P.C.2,SL. 17-1 PORTION OF PID: 1-0015-0019A PEROUMANS Gouvn  T,A. Stokely, PLLC P.2192 173H fax&cawampka MAGNCZRA 134333459 tacia,synszon!  AMOERE TGIMSHIP  ADRIH    VI.C.4. - Page 5  PwTS ViRPTgS  SUR/EVOPPROPASED LEASE. AREA "A" PERQUIMANS COUNTY, CHOWANCOUNTYA and GATES COUNTY PORTION OFD.B. 130,PG. 162 & P.C.2,SL. 17-1 PORTIONOFPID: I-0015-0019A PERCLAMANS COUNTY  T.A. Stokely, PLLC A2183 BTEASwampid MerivGNC23944 (2571313-9552 aokesgmeicon!  MOERE TOHNSHIP  MORIH CARDLANN    MI.C.4. - Page 6  3. PURPOSE. The lessee shall use the above-described tract only as a site for  housing an Emergency Services Communication Tower. to keep said site in a presentable condition.  4.  MAINTENANCE The Lessee shall provide all maintenance. required in order  5. LIABILITY. The Lessee shall indemnify and hold the Lessor harmless of and from all liability for property damage and personal injury arising from the acts ofthe  lessce, its agents or employees, at the above-described site, shall be deemed sufficient ifa addressed as follows:  6.  NOTICES. All notices and correspondence between the Lessor and the Lessee  A. To the Lessor:  759 Perrys Bridge Road Belvidere, NC 27919 B. To the Lessee: County Manager PO Box 45 Hertford, NC2 27944  12. PARTIES. This agreement shall be binding upon and shall inure to the benefit  ofthel Lessor, the Lessee and their heirs, successors and assigns.  IN WITNESS WHEREOF, the Lessor and the Lessee have caused this  instrument to be executed in duplicate, originals, one ofwhich shall be retained by the  Lessor and one ofv which shall be retained by the Lessee.  Wallace E. Nelson, Perquimans Chair and Lessor Bob Kirby, Chowan Chair and Lessor Dr. Althea Riddick, Gates Chair and Lessor    VI.C.5.a).  Page 1  MOTOROLA  Existing Viper Sites  VA 188  Greatpisn Swvamp  Shnbpa Stalet Pa/k,  Gatesville DOC  & Herreia  Ellzabeth City  Winfall  Valhalla  c Fhipa  0246mi Scale 1: 538575  00penSireetMap contributors. Legend  97% Area round_trip Portable  Solution: Perquimans Coverage Job ID: 7088949051.1.Design. 21 Design 21  Praject: Perquimans County System version: 20200109, N/A,2.7.1  Design: Design 21 Design: 21 Printed: 1/12/2020    VI.C.5.b).  Page 1.  Portable on street 99728377.X9  TCOLA : 3  cLandil  Jintal  cRaybu    kmgnd  h eanRan Mg Pytane Aa DAILAE AKfiea  1 ::  -  34 a 2 4 6i  W-s"al -ae IAN SiwL .y  Hwmpi-y  Poakwt"   "wEya    VI.C.6. - Page 1  NORTH CAROLINA PERQUIMANS COUNTY  INTERLOCAL AGREEMENT FOR THE CONSOLIDATION OF911 COMMNICATIONS SERVICES FOR PERQUIMANS,  NC. AND GATES COUNTY,NC  THIS AGREEMENT is made and entered into this Ist day of March, 2024 by and between PERQUIMANS COUNTY, (hereinafter referred to as PERQUIMANS") and GATES COUNTY, (hereinafter  referred to as "GATES") for the purpose of consolidating 911 Communications Services.  WITNESSETH:  WHEREAS, Perquimans County and Gates County are political subdivisions of the State of North Carolina, both having the power and authority to enter into this Agreement with the signatures hereto having been authorized to execute this document on behalf oft the Perquimans County Board of Commissioners and the Gates  County Board ofCommissioners; and  WHEREAS, the jurisdictions and residents of Gates County would benefit in terms of life safety and efficiency of service from a consolidated 911 Public Safety Answering Point (PSAP) providing services to Gates WHEREAS the undersigned governmental jurisdictions wish to agree to the establishment and maintenance of a consolidated PSAP, to be hereafter known as Perquimans-Gates 911 Communications"; and WHEREAS, the establishment ofs such PSAP will provide improved law enforcement, fire and emergency WHEREAS, the Perquimans is willing to provide law enforcement, fire and emergency medical service communications with the combined dispatching operations to be located at the Perquimans County Communication Center, which will serve as the central location for citizens to make and receive calls for public  County; and  medical service communications within the boundaries oft the participating) jurisdictions; and  safety needs, subject to the execution ofthis Agreement.  NOW THEREFORE in consideration of the mutual terms and covenants and conditions set forth herein, 1. The effective date of this agreement and contract shall be 12:01 am on March 1, 2024, and the Agreement shall continue in effect until terminated by the consent of the undersigned parties, subject to the  itisl hereby agreed and covenanted among the undersigned as follows:  termination processes and procedures noted herein,  2. PERQUIMANS agrees to assume all operational responsibility for emergency dispatch for GATES 3. PERQUIMANS and GATES mutually agree that the combined dispatching operations will be managed by PERQUIMANS. PERQUIMANS and GATES will hold regular coordination meetings, at a 4. Any costs associated with consolidation and transitioning of services (including, but not limited to, any necessary antenna/tower work, establishing CAD services, moving or programming radio equipment), as well as establishing functioning backup. PSAP services in Chowan County are the responsibility of Gates County.  beginning March 1, 2024.  minimum semi-annually, in order to communicate feedback and review overall service.  5. Any allocations to GATES from the State 911 Board for funding 911 Communications will be  assigned to PERQUIMANS.    VI.C.6. " Page 2  6. All costs associated with the operation oft the Perquimans-Gates 911 Communications PSAP that are ineligible for funding by the State 911 Board NC Emergency State Telephone Fund will be split equally between  PERQUIMANS and GATES. remain the responsibility of GATES.  7. The 2 (two) existing radio towers in GATES and associated VHF repeaters and 800 MHz patches will 8. Prior to. April 30 of each year that this Agreement is in effect, the Perquimans County Manager shall notify the Gates County Manager of the projected compensation cost associated with this Agreement. GATES shall include such amount in its annual budget for the fiscal year commencing July I. PERQUIMANS shall invoice GATES quarterly, with payments due September 30, December 31, March 31, and. June 30.  9. All daytime (8 am m 5 pm, Monday through Friday) administration calls for the Gates County Sheriff's office will be the responsibility of GATES, PERQUIMANS will assist with calls on the Sheriff's  administrative line outside ofr normal County business hours.  10. PERQUIMANS agrees to maintain a staffing level of at least four telecommunicators assigned to each shift. PERQUIMANS will also staff sufficient management personnel to ensure proper operations as dictated by the State of North Carolina 911 Board. PERQUIMANS will train all dispatchers to handle fire, emergency medical service, emergency management and law enforçement calls and to require all dispatchers to obtain in a timely manner, any certifications necessary to allow said personnel to handie all emergency serviçes  calls.  11. This agreement is subject to, and shall be construed in accordance with, the laws of North Carolina 12. In the event that any party desires to terminate this Agreement, said party must give 24 months advance written notice to the other party, and the withdrawal shall take effect only as ofthe beginning of the next full fiscal year following such notice. This advance written notice may be waived if agreed upon by the governing bodies of both PERQUIMANS and GATES. Upon such termination if such alterations require repayment ofNorth Carolina 911 Board PSAP Grant funds, the withdrawing party agrees to pay these costs. Itis agreed by both parties that the consolidation of the Primary PSAPS is final and that no future separation of PERQUIMANS and GATES: into multiple Primary PSAPS can occur once this Agreement is enacted.  and has been duly approved by both PERQUIMANS and GATES.  13. Any notice to be given by either party to the other under this Agreement shall be in writing and shall be deemed to have been sufficiently given if delivered by hand, with written acknowledgement of receipt, or mailed by certified mail, with retum receipt requested, to the other party. Notice must be delivered asi indicated to the following address or such other address as either party may, from time to time, designate in writing for the  receipt ofnotice.  PERQUIMANS: County Manager P.O. Box 45 Hertford, NÇ 27944  GATES: County Manager P.O. Box 148 Gatesville, NC 27938  14. The parties may only amend this Agreement in writing with the approval of both Boards and with the IN WITNESS WHERBOF, the parties have executed this. Agreement on the day and year written above.  subsequent signatures of the respective duly authorized representatives.  (Signatures on Next Page)    VI.C.6. - Page 3  PERQUIMANS COUNTY Wallace E. Nelson, Chair ATTEST:  Tracy Mathews, Finance Officer  SEAL  Mary P. Hunnicutt, Clerk to thel Board  This instrument has been preaudited in thet manner required by the Local Government. Budget and Fiscal Control Act.  GATES COUNTY Dr. Althea Riddick, Chair ATTEST:  William Roberson, Finance Officer  SEAL  Joleatha Chestnutt, Clerk tot the Board  This instrument has been preaudited in ther manner required by thel Local Government Budget and Fiscal Control. Act.    IX.A. - Page 1  From: Bobby Masters bmasters@preservecommunities.com)> Sent: Tuesday, February 20,20247:48AM To: Rhonda Repanshek RhondaRep@perqpimanscounymegow Subject: RE: Alb. Preserve phase IA prelim. plat expires March 2024  Rhonda: Pursuant to; your email, please consider this correspondence as an official request from Perquimans Holdings, LLC, to extend the approval oft the preliminary plat for Albemarle Preserve Phase IA. Wel have been doing engineering work on the offsite water and sewer lines as well as roadway connection analysis to Albemarle Plantation proper. We believe that we should be able to commence sitework later this year or early 2025, Please  let me know ify you need anything else from us for this extension request.  Thank you, Bobby Masters  From: Rhonda Repanshek Rhondakep@perquimanscoumyme.go> To: Bobby Masters <bmaster@prservecommumites.como: Mark Brambell Subject: Alb. Preserve phase IA prelim. plat expires March 2024  Sent: Monday, January 8, 20243:37PM Morambel@preervecommunitescom> Mr. Masters and Mr. Brambell,  Ce: Frank Heath <frankhenti@perquimanscoumymegov., davek davekbisselprolessionalgroup.com>  According to Perquimans County subdivision regulations the preliminary plat for Albemarle Preserve, phase IA, is expiring in March. For your convenience, the County Commissioner meeting minutes from March 2022 and the conditions recorded in deed book 494, page 775: are attached. See the paragraph below which was copied and pasted from county subdiyision reg. section 306. A written extension request should be received by the Planning office no later than Feb. 214 to be part oft the March 2024 Board ofCounty Commissioner meeting agenda packet if A final plat for the first phase of subdivision shall be submitted not more than twenty-four (24) months after the date on which the preliminary plat was approved; otherwise preliminary plat approval shall be null and void, unless a written extension ofthis limit is granted by the Board of County Commissioners on or before the 24th month anniversary ofthe preliminary plat approval. Subsequent phases shall be submitted: not more than 24 months after the date of the final plat approval for the prior phase of development; otherwise preliminary plat approval shall be null and void, unless a written extension of the limit is granted by the Board of County Commissioners on or before  you need extra time.  the 24th month anniversary oft the previous final plat approval. Rhonda Repanshek, Perquimans County Planner  104 Dobbs St. /P.O. Box 45 Herlford, NC 27944 (252)426-2027  Perquimans County's Vision: To be a commmity ofopportmity in which 10 live. learn, work, prosper and play.    IX.C. - Page 1  GATES COUNTY NORTH CAROLINA  Gates County 115 Courts Street PO Box 148, Gatesville, NC 27938  Phone (252) 357-2411 Fax (252) 357-1255  RESOLUTION  Gates County Board of Commissioners For the purposes oftransitioning Gates County 911 Communications Center Operations to Ac consolidated system with Perquimans County  Whereas, local governments throughout the United States are struggling to recruit and retain qualified public safety employees for law enforcement, fire & rescue, emergency Whereas, Gates County has experienced repeated occurrences ofs staffing shortages in emergency 911 Communications for elecommunications professionals; and Whereas, the Gates County Board of Commissioners remains committed to supporting all sectors of public safety and law enforcement as evidenced by significant investments in human resources and recent compensation adjustments for county employees; and Whereas, Gates County has experienced multiple sudden staffing shortages for certified full-time telecommunication employees at all levels including supervisors and director, Now, Therefore, Be. It Resolved that the Gates County Board of Commissioners will take the following immediate: steps with adoption oft this Resolution to; 1) Rescind the March 8, 2023 decision to transfer the Gates County 911 Communications Center to the Office oft the Sheriff and re-estabishment of oversight under the County Manager or his designee; and 2) Take immediate steps to work toward the consolidation and merger ofthe Gates County 911 Communications Center as a regional partner with Perquimans County or other entities, with the further approval by the. Board of  medical services and elecommunications; and  Commissioners; and  3) Direct the County Manager, Finance Director, Human Resources Director, and other related County offices to support this transition with the appropriate  planning and budget preparation,  Gates County, North Carolina Establlshed, 1779- Home ofMerclmls Millpond    "TX.C. Gates County Corespondenee2of3  Page 2  Be It Further Resolved that the Gates County Board of Commissioners recognizes and appreciates the efforts of Sheriff Ray Campbell; and the Board of Commissioners commends the leadership and support oft the NC 911 Board and its Executive Director Ms. L.V. Pokey Harris; and the Board of Commissioners extends our grateful appreciation to our neighbors in Perquimans County for their continuous efforts to work collaboratively for the benelit ofall citizens of northeastern North Carolina and the counties of Gates and Perquimans especially. Adopted this day February 18", 2024 by the undersigned members oft the Gates County Board of Commissioners in the 1836 Historic Gates County Courthouse.  M. AModdhe Dr. Althea Riddick, Board Chair  CAAK -    Jonathan Craddock, Vice-Chair  Brian Rountree, Commissioner Winda MepRi Linda Hofler, Commissioner  Emily Truman, Commissioner Gngan  Attest: ShTSin Acting Clerk & County Manger  2-189 20:34  Gates County, North Carolina Estoblished 1779- . Hone g/Merchanls Millpond    1X.D.1. - Page 1  From: Active Living Office Asihel.wn,omiereaumancamousgwe Sent: Thursday, February 22, 2024 7:34:18. AM To: Mary Hunnicutt Miunncur@pergumanscounyncgu?  Subject: RE: RAC  Good morning. Yes Mam, Laura Alvarico, Director oft the. Agency on Aging stated that the county would need to have her appointed. Itist the. Albemarle Commission Area Agency on Aging RAC - Regional Advisory Council. It consists of (should include Senior Center Coordinators) and volunteers in the ten counties. Two RAC members may serve from each county. We meet quarterly and assist with the planning oft the Aging Agency, I will ask Laura for a copy oft the updated By-Laws and provide them to you upon receipt. Thank you.  Beverly Gregory, Coordinator Perquimans County Center for Active Living 1072 Harvey Point Road; PO Box 615 Hertford, NC 27944 Telephone: 252-426-5404 Fax: 252-426-1296  Email: activelvingotlice@perqumanscountync.goy  Perquimans County's Vision: Tol be a community of opportunity in which to live, learn, work, prosper and play.  From: Mary Hunnicutt MFummcut@perqumansounoynegor Sent: Wednesday, February 21,20245:13PM To: Active Living Office Activelivingotiçe@perquimanscountync.gov> mean? Ido not have anything like that O1 my list of Board appointments.  Subject: Re: RAÇ  Beverly, do I need tol have the Board appoint LuRee to RAC at the March meeting? By the way, what doe RAC  Thanks Mary  From: Active Living Office ActiveLivingolliçeaperqumanscountync.gov> Sent: Wednesday, February 21,20244:34PM To: Mary Hunniçutt Mlummeurt@peruimanseountynegov  Subject: RAC  Ms. Mary. Atthis time, Is serve as the Vice-Chair for RAC and have been asked to continue. There are two positions for each county, At this time, Iwill continue to serve untilInotify: you otherwise. LuRee will still: need  to serve as the Center representative for RAC. Thank you. Beverly Gregory, Coordinator Perquimans County Center: for Active Living 1072 Harvey Point Road; PO Box 615 Hertford, NC 27944 Telephone: 252-426-5404 Fax: 252-426-1296  Email: cinelv.ngoricedneraumansoumynegow  Perquimans County's Vision: To be a community ofo opportunity in which to live, learn, work, prosper and play,    XI. - Page 1  $1 143-318.11. Closed sessions.  (a) Permitted Purposes. It is the policy of this State that closed sessions shall be held only when required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed (1) To prevent the disclosure ofi information that is privileged or confidential pursuant lo the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of (2) Toj prevent the premature disclosure of an honorary degree, scholarship, prize, or similar award. (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. General policy matters may not be discussed in a closed session and nothing herein shall be construed to permit a public body to close a meeting that otherwise would be open merely because an attorney employed or retained by the public body is a participant. The public body may consider and give instructions to an altorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure. Ift the public body has approved or considered a settlement, other than a malpractice settlement by or on behalf of a hospitai, in closed session, the terms of that seitlement shall be reported to the public body and entered into its minutes (4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The action approving the signing of an economic development contract or commitment, or the action authorizing the payment of (5) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on bchalf of the public body in negotiating (i) the price and other material terms ofa conuact or proposed contract for the acquisition of real property by purchase, option, exchange, or leasc; or (ii) the amount of compensation and other material terms of an employment contract or (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee, General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofa member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open mecting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting. (7) To plan, conduct, or hear reports concerning investigations ofa alleged criminal misconduct. (8) To formulate plans by a local board of education relating to emergency response to incidents of school violence or to formulate and adopt the school safety components of school improvement plans (9) To discuss and take action regarding plans to protect public safety as it relates to existing or potential terrorist activity and to receive briefings by staff members, legal counsel, or law enforcement or emergency service officials concerning actions taken or to be taken to respond to such activity. (c) Calling a Closed Session. - A public body may hold a closed session only upon a motion duly made and adopted at an open meeting. Every motion to close a mecting shall cite one or more of the permissible purposes listed in subsection (a) oft this section. A motion based on subdivision (a)(1)o of this section shall also state the name or citation of the law that renders the information to be discussed privileged or confidential, A motion based on subdivision (a)(3) of this section shall identify the parties in each existing lawsuit concerming which the public body (d) Repealed by Session Laws 1993 (Reg, Sess., 1994). c. 570, s. 2. (1979, C. 655, S. 1; 1981, C, 831; 1985 (Reg. Sess., 1986), c, 932, S. 5; 1991, C. 694, SS. 3,4; 1993 (Reg. Sess., 1994), C. 570, S. 2; 1995, c. 509, s. 84;  session and exclude the public only when a closed session is required:  the Gencral Statutes.  as soon as possible within a reasonable time after the settlement is concluded.  economic development expenditures, shall be laken ina an open session.  proposed employment contract.  bya local board of eduçation or a: school improvement team.  (b) Repealed by Session Laws 1991, C. 694,s.4.  expects to receive advice during the closed session.  1997-222, S. 2; 1997-290, S. 2; 2001-500, S. 2; 2003-180, s. 2;2013-360, S. 8.41(b).)    FOR INFORMATION ONLY-F FIO  FOR  INFORMATION  ONLY  ITEMS    FIO-1 - Page 1  March hfor  Meals 2024  MeoAgencye on AGa9  Albemarle Commission's Area Agency on Aging Senior Nutrition Program  cordially invites all community champions, civic groups, elected officials, business leaders, government officials, Church leaders, and Law Entorcement agencies to participate in this years March for Meals.  For more information, contact Laura Rollinson at Irolinson@accogorg or (252)404-7091. iil MEALSBWHEEIS AMERICA!  A FRIGERA NG & AIR    DEPARTMENT HEAD REPORTS- - DHR  DEPARTMENT HEAD  REPORTS    DHR-1 - Page 1  x  x    DHR-1 - Page 2    DHR-1  Page 3    DHR-2 - Page 1  668  1071 N. Front Street Post Officel Box7 Hertford, NC27944  Phone: (252)426-7010 (252)426-5564 Fax: (252)426-3624  PERQUIMANS COUNTY TAX DEPARIMENT  Enforced Colections-February 2024  GARNISHMENTS: $825.88  PAYMENT AGREEMENTS: $12,061.15  DEBT SETOFFS: $0    DHR-3  Page 1    DHR-4 " Page 1  ofi P DE $  Find I Next   ANS FORBED  668 H CARDY  Case Activity Report  /1/2024-2/26/2024  Ackivity : Case #: Date 2/20/2024  Parcer : Violations $ Description $ Acthity : Descriptson :  Addiress 158/249 DOGWOOD DR  Type  Solid Waste Solid Waste Inspection went and  looked took pictures and will send letter of violation to have cleaned up within 10 days property, still in violation. Local SECU is now the new owner after foreclosure. Spoke with Josh, Mgr. of SECU ON 1-14- 24 and he stated that by 2-23-24 they would file for eviction and once they are removed from property the bank would have the property cleaned up asap, ins swimming pool in back yard. Spoke  2/14/2024  140/679 DEEP solid waste trash piled in Inspection No change to  CREEK RD  yard  2/12/2024  154/706 MUDDY Solid Waste Trash  Inspection Trash piled up  CREEK RD    DHR-4 - Page 2 with tenant and they are having it cleaned up. around yard. Will Monitor complaining about trash blowing around adjacent properties, No onea at property, left card at door. Owner and tenant of property again today about junk vehicles and gave both aN Notice of Violation Letter with 30 days notice to clean up property.  2/12/2024 2/1/2024  155/113 LEE DR Solid Waste Trash 153141 WEBBST Solid Waste Trash  Inspection Trash scattered Inspection Neighbors  2/1/2024  8/762 WOODVILLE Vehicle RD  Nuisance  Nuisance Vehicle  Re-Inspection Spoke with  Total Records: 6 Page: 1 of1  2/26/2024    COMMIITEE REPORTS-CR  COMMITTEE  REPORTS