LEE COUNTY BOARD OF COMMISSIONERS DENNIS WICKER CIVIC CENTER 1801 NASH STREET SANFORD, NC 27330 November 20, 2023 MINUTES  Roll Call  Present: Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  Mark Lovick, Taylor Vorbeck CALL TO ORDER INVOCATION the Pledge of Allegiance.  Chairman Kirk Smith called the meeting to order at 6:00 p.m.  Chairman Smith led the Board and meeting attendees in a moment of silence and in  Commissioner Robert Reives arrived at 6:01 p.m.  PLEDGE OF ALLEGIANCE I. ADDITIONAL AGENDA  Chairman Smith asked to add item VI.B Central Pines Regional Council's Thriving Communities Grant Application to the. Agenda under new Business. Commissioner Mark Lovick asked to add V.A Paylt, LLC Agreement to the Consent Agenda. Commissioner Reives asked to add item VI.B Central Pines Regional Council's Thriving  Communities Grant Application to the Consent Agenda. Motion: Motion to approve the Agenda as amended.  Mover: Robert Reives Mark Lovick, Taylor Vorbeck Motion Result: Passed  For: 7-1 Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver,  II. APPROVAL OF CONSENT AGENDA    Motion: Motion to approve the Consent Agenda as amended.  Mover: Mark Lovick Lovick, Taylor Vorbeck Motion Result: Passed  For: 7-D Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver, Mark  I.A Applications for Funding from the Lee County Health and Well-being Initiative Contract Mental Health and Well Being Initiative 11.20.23.pdf II.B Change Order Resolution for the Lee County Athletic Park Project Final_Resolution_Alutnonzing.CMI.tO.t0_APprove_Change._Orders.docx  Final Reimbursable Expense 11.20.23.pdf  II.C Declare Breezewood Road as Surplus and Authorize Staff to Advertise the Initial  Upset Bid  0E Breezewood Road Initial Resolution.pdf 0E Breezewood Packet.pdf  I.D Grayshift LLC License Renewal for Graykey-Advanced  GRAY KEY QUOTE.pdf  IL.E Minutes from the November 6, 2023 Regular Meeting BOCReguar_Meeting.Minutes.ll-6-23.fmnal.docx I.F Refund and Release Report for October 2023 RELEASE CODES SPREADSHEETXE October 2023 Personal Property Abatement Report.pdf October 2023 Real Property Abatement Report.pdf II.G Renewal of MAPD Retiree Health Insurance Plan 2024_Renewal PPOO0_ Lee_County.docx SHIP FY 24 Grant Dept of Insurance. .pdf  Gen Statute 105.docx  2024 Lee County MA Employer Agreement Exhibit B Renewal Amendment. docx  I.H Senior Health Insurance Information Program (SHIIP) Grant  I.I Rules of Procedure Update  BOC - rules of procedure - updated 11.2.23 revisions.doc  I.JC Consider Changing the Time of the December 4, 2023 Regular Board of  Commissioners meeting II. .KP Paylt, LLC Agreement  II. LC Central Pines Regional Council's Thriving Communities Grant Application    III. PRESENTATION OF A PROCLAMATION  II.A Proclamation Honoring Senior Services/COLTS/Veterans Services Director Debbie Chairman Smith read aloud and presented a proclamation honoring Senior Services/COLTS/Veterans Services Director Debbie Davidson and hery years of  Davidson and Her Years of Service to Lee County  service to Lee County Govemnment. There were no Public Comments received.  IV. PUBLIC COMMENTS V. OLD BUSINESS  V.A Consider Changing the Time of the December 4, 2023 Regular Board of  Commissioners meeting Moved to the Consent Agenda.  VI. NEW BUSINESS  VI.A Paylt, LLC Agreement Moved to the Consent Agenda. Paylt Digital Payment Platform.pdf  Paylt - Lee County NC SOW.pdf Paylt - Information about  VI.B. ADD ON - Central Pines Regional Council's Thriving Communities Grant  Application  Moved to the Consent Agenda. Letter of Commitment Central Pines.docx  VII. MANAGERS' REPORTS VII.A Strategic Plan Report into these minutes. VII.B August 2023 Sales Tax Report continue to monitor this. August 2023 Sales Tax.pdf  Clerk to the Boar/Communcatons Specialist Hailey Hall presented the Strategic Plan Report for quarter four of 2023, a copy of which is attached and incorporated  Finance Director Candace Iceman provided the August 2023 Sales Tax Report and noted that we are slightly behind. in sales tax compared to last year, but staff will  VII.C County Manager's Monthly Report for November 2023  County Manager Lisa Minter provided her monthly report for November, a copy of which is attached and incorporated into these minutes. Ms. Minter also introduced Services/COLTS/Veterans Services effective December 1, 2023, when current Director, Debbie Davidson retires. The ground breaking ceremony for the Lee County  Melanie Rodgers, who will be taking over as Director of Senior    Athletic Park is scheduled for December 8, 2023. at 10 a.m. County_ Managers Monthly_ Report_ November.20.2023d0Ox Library_1 11.8.23 LCL Board Meeting Agenda.docx Library_2023_ Oalec.Drecto.Repartal Library_ 9.13.23 LCL Board By-Laws updated & approved.pdf Library_10.23 LCL Board Meeting Minutes approved & signed.pdf Parks and Rec Oct Agenda and Aug Minutes.pdf PERMIT ISSUANCE REPORT- 10-2023. pdf Tax_ Monthly Managers Report September 2023.docx Tax_Monthly Managers Report October 2023.docx  TRC Agenda_Novemberpar  VIIl. COMMISSIONERS COMMENTS  ADJOURN Mover: Robert Reives Lovick, Taylor Vorbeck Motion Result: Passed  Motion: Motion to adjourn. The Board adjourned at 6:28 p.m.  For: 7- Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver, Mark  Wh 5mh Kirk'Smith, Chaiffman Lee County Board of Commissioners  ATTEST:  ill Hailey Hall, Clevk to the Board  COUN? a    RESOLUTION AUTHORIZINGTHE COUNTY MANAGER APPROVAL OF CHANGE WHEREAS, on October 2, 2023, Lee County authorized the Board Chair to: sign a contract with Sanford Contractors Inc. in the amount of$30,562.,393.00: for the construction of the Lee County Athletic Park Project to be located at thel Broadway Road and US 421 bypass intersection; and,  ORDERS FOR THE LEE COUNTY ATHLETIC PARK PROJECT  WHEREAS, on October 31, 2023, the contract with Sanford Contractors Inc. was fully executed; WHEREAS, according to the terms of the contract, Sanford Contractors Inc. has 609 days to WHEREAS, as is standard for construction contracts, change orders may arise during the construction of the project andi it is the intent of thel Board of Commissioners to allow the County Manager to approve certain change orders during the construction to ensure progress oft the project  and,  complete the project, subject to agreed-upon contract extensions; and,  continues without delay; and,  WHEREAS, any change orders the County Manager approves will be reported to the Board of WHEREAS, this resolution will remain in full force and effect during the construction ofthis NOW, THEREFORE, BEI IT RESOLVED by the Lee County Board of Commissioners as 1. The Lee County Board of Commissioners authorizes the County Manager to approve and sign change orders for the construction oft the Lee County Athletic Park Project, up to $50,000, without first seeking the Board ofCommissioners approval. 2. Any change orders approved by the County Manger will be reported to the Board of Commissioners at the next regular meeting oft the Board. 3. Ifthere are unforeseen circumstances requiring an immediate approval ofa change order over $50,000, the County Manager has limited authority to approve the change order after first speaking with the Chair of the Board ofCommissioners. 4. This authority will remain with the County Manager during the construction period oft this  Commissioners at the next regular meeting of the Board; and  project; and follows:  project.  Dated this the 2"aayd of] November,2023.  KirkD. Smith, Chair Dabritu Lee County Board of Commissioners  ATTEST: Hailey  &5 COLNA AE  to(hel Lee County Board of Commissioners  BwA  &    RESOLUTION AUTHORIZING THE SALE OF PROPERTY  LOCATED AT 0 BREEZEWOOD ROAD  WHEREAS, the County ofLee owns certain vacant property located at 01 Breezewood Road, PIN number 9677-05-6583-00, Lee County, North Carolina, as shown on a deed recorded inl Deed Book 601, Page 233, in the office oft the Register of Deeds for Lee County, to which the  record thereof reference is hereby made for more complete description; and, WHEREAS, the taxable value oft the property is $7,500.00; and,  WHEREAS, the above-reterenced property was conveyed to the County as the result ofa WHEREAS, the amount of fees and taxes owed on the property as the result ofs such sale WHEREAS, North Carolina General Statutes $S 153A-176 and 160A-269 permit the County to sell property by upset bid, after receipt of an offer to purchase the property; and, WHEREAS, the County ofLee proposes to dispose oft the above described property as it WHEREAS, the County received an offer submitted by Earnest L. Shannon ("Offeror") top purchase the property described above in the amount of $700.00, plus any advertising costs, a  Sheriff's sale; and, is$ $434.67; and,  iss surplus to the County'si needs; and,  copy of which is attached hereto; and, its offer and $200.00 ofadvertising costs; and,  WHEREAS, Offeror has paid to the County Clerk the required 5 percent (5%) deposit on WHEREAS, the Lee County Board of Commissioners accepts the initial offer of Earnest WHEREAS, the Lee County Board of Commissioners authorizes staff to advertise the NOW,THEREFORE, BEI ITI RESOLVED by the Lee County Board of Commissioners 1. The Lee County Board of Commissioners authorizes the sale of the property described above through the upset bid procedure ofNorth Carolina General Statute $160A-269.  L.S Shannon; and,  initial offer in any higher, upsetting offer, subject to the upset bid procedure.  as follows:    2. The County Clerk shall cause ai notice of the proposed sale to be published. The notice shall contain a general description oft the property, the amount and terms oft the offer, and a notice that within 10 days any person may raise the bid by not less than ten percent (10%) of the first one thousand dollars ($1,000) and five percent (5%) oft the 3. Persons wishing 10 upset the offer that has been received shall submit a sealed bid with their offer to the County Attorney's Office within 10 days after the notice ofs sale is published. The upset bid should be delivered to the County Attorney's Office located at 408 Summit Drive, Sanford NC 27330, on or before 5:00 p.m. on or before the 10th day following publication of said notice. Use of the mail or any means of delivery is at the bidder's risk and any bids received after the deadline will not be considered. Any bid 4. A15:00 p.m. on said date, the County Attorney/Deputy County Attorney shall open the bids, if any, and the highest such bid will become the new offer. Ifthere is more than one bidi in the highest amount, the first such bid received will become the new offer. 5. A qualifying higher bid is one that raises the existing offer by not less than 10 percent (10%) of the first $1,000 ofthat offer and 5 percent (5%) of the remainder ofthat offer. 6. A qualifying higher bid must also be accompanied by a deposit in the amount of5 percent (5%) of the bid and accompanying $200.00 for advertising costs. This amount 7. The County will return the deposit and advertising costs on any bid not accepted, and will return the deposit on an offer subject to upset ifa qualifying higher bid is received; however, once the actual advertising costs are. incurred, those become non-refundable. 8.Ifaq qualifying higher bid is received, the County Clerk shall cause a new notice of upset bid tol be published, and shall continue to do so until a 10-day period has passed  remainder.  with conditions or terms will not be accepted or considered.  may be made in cash, cashier's check, or certified check.  without any qualifying upset bid having been received. 9. The terms of the final sale are as follows:  a. The buyer must pay with cash, cashier's check or certified check at the Thej property is sold "as is" with no conditions placed on the bid. C. Title to the subject property shall be transferred to the buyer by a Non-  time ofc closing. warranty deed.  b. d. e. f.  Advertising fees are: non-relundable once spent.  The County Attorney does not perform title searches on the property and the Offeror can retain their own attorney toj perform such title search. All property is sold subject to any deed restrictions, encroachments or  easements.  10. Thel Board of Commissioners may, at any time, reject any and all offers.    11. Ifno qualifying upset bidi is received after the initial public notice and 10-day upset bid period has expired, the original offer will be taken back to the Board for final approval and whereby the Board may authorize the appropriate County officials to  execute the instruments necessary to convey the property.  Dated this the 2o"a day of November, 2023.  AmD DOnktir Kirk B. Smith, Chair Lee County Board of Commissioners  ATTEST: Hailey #auA  X sll  COUNTT BE  Clerk!  Lee County Board of Commissioners  H CAB    GRAYSHIFT GrayshifLLC 300 Colonial Center Parkway, Suite 120 Roswell, GA3 30076 USA Phone: +1(833)472-9539  Quote) Number: Created Date: Expiration Date: Contract Start) Date: CAGE Code: DUNS Number: NAICS: Bill To Bill Marcum Lee County Sherifl's Office (NC) 1401 Elm Street Sanford, North Carolina 27330 United Statcs hmarumelecounynegew  Q-22439-+ 9/12/2023 10/12/2023 12/13/2023 7ROW9 081045174 513210  Ship To Billl Marcum  This license willl be digitally delivered.  SALESPERSON James Fisher  EMAIL afampsivmson  DELIVERY METHOD Digital  PAYMENTTERMS Net30  All prices below arei in U.S. Dollar PRICE EXTENDED 30,795,00  PRODUCTI NAME GrayKey License. Advanced Unlimited Consent and BFUT Extractions. 125 AFU, Instant Unlock or Brute Force. Advanced actions Action Credits Included: 125 Renewal for Serial! Numbers: 16ffacd5d4410120 GrayKcy Unit Shipping & Handling  START END PART 12/13/2023 12/12/2024 GKL-ONF-AD 1.00  QTY  30,795.00  GK101 SH  1.00 1.00  550.00 75.00  0.00 0.00  TOTAL: USD30,795.00  Pagelof2    Quote. Terms  Purchascr's: signature bclow or payment crcates ab bindingo contract to purchasc thej products and: services set forthi int this Quotes subjcct to thef following:  The ArtifactiQ by Grayshift service andy purchaser's uset thereofi is govemed byt the ArtifactiQ by Grayshift Software! Services Agreement available at htps www. grayshifl.s com PoAaeAcuRoNwN (the "Saas Agreement"), ast updated from time tot time. Delivery andi usec of GrayKey and GrayKey FasTrak is governed by the GrayShift End User License Agreement available at htps!! ww grays shifi.com graykey-eula! ("End User License Agreement" ), as updated from time tot time. NO ADDITIONAL" TERMS AND CONDITIONS OUTSIDE OF THE ARTIFACTIQ BV GRAYSHIFTS SOFTWARE: SERVICES AGREEMENT. AND THE GRAYKEY END USERI LICENSE. AGREEMENT, AS APPLICABLE, ANDTHIS QUOTE APPLY WHATSOEVER INCLUDING: BUTI NOTI LIMITED TO ANY TERMS SETI FORTHI IN Al PURCHASE ORDER OR OTHER Your contract wills start on 12/13/2023: and will end after thet termi identified above expires, ori ifno expiration date isi identified, 1 year aftert thes start Ifthis Quotei isf for: an: amount ine excess of (i) $15,000 for the ArtifactIQ by Grayshift service, (ii) $50,000 for any new GrayKeyl license(s) or (iii) $100,000 for renewal GrayKey license(s), respectively, then it may bes subject to further approval and acceptance by Grayshift  Password for Saas Agreement: mqm86SZZr"53  DOCUMENTATION PROVIDED. BY PURCHASER. notwithstanding purchaser's: acceptance.  date.  Payment Terms  Non-payment thirty days afteri issuance ofy youri invoice may result inas suspended license. Credit Cards: Major credit cards accepted including Visa,! Maslercard, and American Express.  Additional Information: Fees under this Agreement are exclusive ofa alli taxes, including national, state or provinçial. and local income, use. sales, value-added, property and similar taxes, ifa any. Customer agreest top pay sucht taxes (excluding US taxes based on Grayshift's neti income). Thet final  invoice may include such taxes, as applicable. Plcase reference quotc number onp payment mcthod.  ATTENTION PLEASEI READ CAREFULLY  BY: SIGNING THIS QUOTE, YOUCERTIFYTHAT:  1. THE INFORMATIONI IN THIS QUOTEIS ACCURATE, THAT YoUT HAVEREAD' THE TERMS OF THIS QUOTE,THE ARTIFACTIQ BY GRAYSHIFT: SOFTWARE SERVICES. AGREEMENT, AND' THE GRAYKEY END USER LICENSE. AGREEMENT, AS APPLICABLETO THE PRODUCTSI IDENTIFIED! IN THIS QUOTE, AND AGREE TO THE APPLICABLE TERMSI IN THEIR 2. THATYOU. ARE AN AUTHORIZED! REPRESENTATIVEOF THEI INTENDEDI PURCHASING ENTITY IDENTIFIEDIN7 THIS QUOTE WITH THE ALTIOATYTOLEGALLY BIND YOUR AGENCY AND' TOENTER: INTO THIS AGREEMENTANDTHAT  ENTIRETY WITHOUT EXCEPTION OR RESERVATION:  YOU CANI PROVIDE' WRITTEN VERIFICATION OF SUCH AUTHORITY UPON REQUEST;. AND 3. THATYOU UNDERSTAND THAT: SIGNINGTHIS QUOTE CREATES. Al BINDING CONTRACT.  Signature: Name (Print): Upons signature, please email to James Fisher: atj msfhmémprativuisan  Effective. Date: Title:  16,04.0033 CHAIPMAN LELGuN  6iRIC D. SMITE  Grayshift LLC THANKY YOUFOR. YOURBUSINESS  Page 2of2    AMENDMENTTO MEDICARE ADVANTAGE EMPLOYER AGREEMENT This AMENDMENT to the MEDICARE ADVANTAGE EMPLOYER AGREEMENT ("Amendment")i is made and entered into, by and between Lee County ("Employer") and Blue Cross and Blue Shield of North Carolina ("Blue Cross NC")(each a "Party" and collectively, the  "Parties").  WITNESSETH:  WHEREAS, thel Parties previously entered into the Medicare Advantage Employer Agreement (the "Agreement") pursuant to which Blue Cross NC provides certain services with  respect to administration of Employer's) Medicare Advantage. Plan;  WHEREAS, the Parties desire to amend the Agreement: regarding certain matters as NOW THEREFORE, in consideration of the mutual promises and covenants made herein, and for other good and valuable consideration, the receipt and sufficiency of which is herehyacknowledged, the Parties do hereby agree to amend and renew the Agreement effective for the Contract Period beginning January 1, 2024, and ending December 31, 2024, as follows: 1. The existing Exhibit B to the Medicare Advantage Employer Agreement is hereby  provided for herein;  replaced with the following:  EXHIBIT B  Premium Attachment for the Contract Period January 1,2 2024, to December 31, 2024  Amount of Premiums. The monthly premium for each member of Employer'sGroup who  ise enrolled in Blue Cross NCI Medicare Advantage Plan shall be:  193.00 Med/Rx  10.00 Commission (if applicable) 203.00 Total premium for each eligible member These rates are subject to change each contract year.  An individual's premium may be higher due to the application oft the Medicare Part D1 late enrollment penalty (LEP), as required by CMS. Blue Cross NC will indicate any premium adjustments due to the LEP on its monthly invoice to Employer, which will include a supplemental schedule showing any LEP premium  adjustments, ifapplicable.  EGAL.234750/974010    Payment of Premiums. Blue Cross NC: must receive premiums no later than the 1St day of  the month for which coverage is being purchased.  Premiums will be paid as follows:  Premiums to be paid in full to Blue Cross NC for the Medicare Advantage Plan Premiums to be paid directly to Blue Cross NC by eligible dependent spouse.  by employer on behalf of enrollees.  INI WITNESS WHEREOF, The Parties have caused their duly authorized representatives to  execute this Amendment as oft the date set forth above.  Blue Cross and Blue Shield of of North Carolina  Lee County  By: Name: Title: Date:  By:  mntv  Name: Kirk SMI  Title: Chaicman L County Bowd of CoMrsiones  Date: #--13  This instrument has been preaudited in the manner required by the Local Contract Govemment Act. Budget and Fiscal Capdar Finance Officer,  Lee RRS  1EGAL:1234750/9/4010    A APPLICABILITY  Rule 1  Applicability of Rules These rules shall apply to all meetings of the  Board of Commissioners of Lee County at which the Board is empowered to exercise any of the executive, quasi-judicial, administrative, or legislative powers  conferred on it by law.  I.OPEN MEETINGS  Rule 2  Meetings to be Open  a) The public policy of North Carolina and of Lee County is that the hearings, deliberations, and actions of this Board and its committees shall be conducted b) Except as otherwise provided in these rules and in accordance with applicable law, each official meeting of the Lee County Board of Commissioners c) For the purposes of the provisions of these rules concerning open meetings, an official meeting of the board is defined as a meeting, assembly, or gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of the members of the Board of Commissioners for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting the public business within the jurisdiction, real or apparent, of the Board of Commissioners. However, a social meeting or other informal assembly or gathering together of the members of the Board of Commissioners does not constitute an official meeting unless called or  openly.  shall be open to the public, and any person may attend.  held to evade the spirit and purposes of the Open Meetings Law.  Rule 3 a)  Closed Sessions  Notwithstanding the provisions of Rule 2, the Board may hold a closed session and exclude the public, but only upon the following circumstances: 1. To prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes - per N.C. Gen Stat 143-318.11(a)(1). 2. To prevent the premature disclosure of an honorary degree, scholarship, prize, or similar award - per N.C. Gen Stat 143-318.11(a)  (2).  Revised 11.20.23  1    3. To consult with an attorney employed or retained by the Board of Commissioners in order to preserve the attorney-client privilege between the attorney and the Board of Commissioners, which privilege is hereby acknowledged. General policy matters may not be discussed in a closed session and nothing herein shall be construed to permit the Board of Commissioners to close a meeting that otherwise would be open merely because an attorney employed or retained by the Board of Commissioners is a participant. The Board of Commissioners may consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, or administrative procedure. If the Board of Commissions has approved ord considered a settlement, other than a malpractice settlement by or on behalf of a hospital, in a closed session, the terms of that settlement shall be reported to the Board of Commissioners and entered into its minutes as soon as possible within a reasonable time after the settlement is concluded = per N.C. Gen Stat 143-318.11(a) 4. To discuss matters relating to the location or expansion of industries or other businesses in the area served by the Board of Commissioners - 5. To establish, or to instruct the Board of Commissioners' staff or negotiating agents concerning the position to be taken by or on behalf of the Board of Commissioners in negotiating (1) the price of other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (II) the amount of compensation or other material terms of an employment contract or proposed employment contract - per N.C. Gen Stat 143- 6. To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the Board of Commissioners or another body and may not consider or fill a vacancy among its own membership except in open meeting. The final action making an appointment or discharge or removal by the Board of Commissioners having final authority for the appointment or discharge or removal shall be taken in an open  (3).  per N.C. Gen Stat 143-318.11(a) (4).  318.11(a) (5).  meeting - per N.C. Gen Stat 143-318.11(a) (6).  Revised 11.20.23  2    7. To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct - per N.C. Gen Stat 143-318.11(a)(7). 8. To hear or investigate a change or complaint by or against an individual, public officer or employee = per N.C. Gen Stat 143-  318.11(a) (6).  b) The Board may hold a closed session only upon a motion duly made and adopted at an open meeting. Every motion to close a meeting shall cite one or more of the permissible purposes listed in Subsection A of this rule. A motion based on preventing the disclosure of information that is privileged or confidential shall also state the name or citation of the law that renders the information to be discussed privileged or confidential. A motion based on consulting with an attorney in order to preserve the attorney-client privilege between the attorney and the public body shall identify the parties in each existing lawsuit concerning which the Board of Commissioners expects to receive advice during the closed session. Any motion to go into a closed session must be approved by a majority of those board members  present and voting.  c)  Unless the motion to go into closed session provides otherwise, the county manager, county attorney, and clerk to the board may attend the closed session. No other person may attend the closed session unless specifically invited by d) When the board holds a closed session, it is simply a permission to exclude the public; it is not an authorization to prohibit those present from disclosing what occurred during the closed session, unless disclosure is otherwise prohibited by law.  majority vote of the board.  III. ORGANIZATION OF THE BOARD  Rule 4  Organizational Meeting (a) Even-numbered Years. On the first  Monday in December following a general election in which county officers are elected, the Board shall meet in the, regular meeting room of the Commissioners, ComisiOReR-Reo-lee-COwny Geverent-Centet 496-HWI-CHet-DAve, Smfend-Noh-Censlina, at a designated time. The county attorney shall call the meeting to order and shall preside until a Chair is elected. If they have not already been sworn and inducted into office, the newly elected members of the Board shall take and subscribe the oath of office as the first order of business. As the second order, the Board shall elect a Chair and a Vice-Chair from its members. As the third order, the Board shall, by resolution, fix the time and place of its regular meetings. As the fourth order, the Board shall approve the bonds of the Register of Deeds, the Sheriff, and other required individuals. By the first meeting in January, the Chair shall make appointments to boards and advisory committees, except for appointments to the Mental Health Board and-the-Secial-Servce-Beard, which is specified by General Statute, and must be voted on by the entire Board.  Revised 11.20.23  3    (b) Odd-numbered Years. At the first regular meeting in December of each odd- numbered year, the first order of business shall be the election of a Chair and Vice- Chair for the ensuring year. As the second order of business, the Board, by resolution, shall fix the time and place of its regular meetings. The third order of business shall be to approve the bonds of the Register of Deeds, the Sheriff, and other designated staff. By the first meeting in January, the Chair shall make appointments to boards and advisory committees, except for appointments to the Mental Health Board and-the-Secial-Services-Bears, which must be voted on by the  entire Board. Rule 5  Election of the Chair The Chair of the Board shall be elected  annually for a term of one year and shall not be removed from the office of Chair unless he or she becomes disqualified to serve as a Board member. The Board may elect the Chair, by ballot, voice vote, hand. vote. or by rising. The Board will first vote on which method to use to elect the Chair. If a ballot is chosen, one, will be provided to the. Board members and will list each sitting Commissioner. Ifo one of the other methods is chosen, the floor will be. opened for nominations, and after all nominations have, been submitted, a vote will take place. The Commissioner. with the highest number of votes will be the Chair, even if he/she. does not receive. a majority of the votes. In the, case of a 3-3-1 vote, a new. vote. must take. place until a  Commissioner. receives the highest number of votes.  Rule 6  Election of the Vice Chair  The Vice Chair of the Board. shall be  elected annually for. a term of one year and. shall not be removed from the office of Vice Chair unless he or: she becomes disqualified to serve. as a Board member. The Board may elect the Vice Chair by ballot, voice vote, hand vote or by rising. The Board will first vote on which. method to use. to elect the Vice Chair. Ifa ballot is chosen, one. will. be provided. to the. Board members and will list each sitting Commissioner. Ifone. of the other methods is chosen, the floor will be opened for nominations, and after. all nominations have been submitted, a vote will take place. The. Commissioner. with the highest number of votes, will be the Vice, Chair, even. if he/she. does not receive a majority of the votes. In the case of a 3-3-1 vote, a new vote must take place until a Commissioner receives the highest number of votes.  IV. REGULAR AND SPECIAL MEETINGS  Rule 7  Regular and Special Meetings  a) Regular Meetings The Board shall hold a regular meeting on the first and third Monday of each month. Ifa regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular meeting. Regular meetings shall. be designated in the Organizational Resolution adopted at the first meeting in December. The resolution  Revised 11.20.23  4    will state the regular meeting location and time. AeM-P-Pe-COPmASISBIORePE-ReeP, FIFSt-FloefLee-Couny-Goverment-Center,106-HHicrest-Dfive, Sanford, North Carelna-and-shal-begmata.tme-ne-fMed-by-resehien. The Board may change the place or time of a particular meeting or for all regular meetings within a specified period by resolution adopted, posted, and noticed at least seven days before the change takes effect. Such a resolution shall be filed with the Clerk to the Board and posted at or near the regular meeting place, and copies shall be sent to all persons b) Special Meetings The Chair or a majority of Board members may at any time call a special meeting of the Board by signing a notice stating the time and place of the meeting and the subjects to be considered. Person or persons calling the meeting shall cause the notice to be posted on the prinçipal bulletin board next tot the Clerk to the Board's office Commsiser-Room-n-he-le-Couny GoverRmenE-Cente: and delivered to the Chair and all other Board members or left at the usual dwelling place of each member at least 48 hours before the meeting. In addition, the notice shall be mailed or delivered to individual persons and news organizations having requested such notice as provided in subsection (e) below. Only items of business specified in the notice may be transacted at a special meeting, unless all members are present or those not present have signed waivers. c) Emergency Meetings If a special meeting is called to deal with an unexpected circumstance requiring immediate consideration, the notice requirements of this rule do not apply. However, the person or persons calling an emergency meeting shall take reasonable action to inform the other members and the public of the meeting. Local news organizations having requested notice of special meetings as provided in subsection (e) below shall be notified of such emergency meeting by the same method used to notify Board members. Only business connected with the emergency may be discussed at the meeting. d) Work Sessions and Committee Meetings The Board shall hold a special work session to be called at the discretion of the Chairman or a majority of the full Board. Ifa special work session day is a holiday on which county businesses are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular  who have requested notice of special meetings of the Board.  work session.  Since regular work sessions have been initiated for the purpose of discussion only with the intent of reducing the amount of time for consideration of items at regularly scheduled meetings, no action will be taken on any item during the work session, other than that of giving directions to the administration and staff for the preparation and presentation of the item at a scheduled regular meeting unless a unanimous vote is taken by all members present. However, since notices of the session are given as required by the Open Meetings Law, they constitute an official meeting of the Board and action can be taken. It is recommended however, that  Revised 11.20.23  5    action not be taken unless necessary to alleviate an emergency which cannot wait  until a regularly scheduled meeting of the Board.  The Rules of Procedure adopted by this Board and as amended from time to time will govern all discussions of items and materials and votes at a work session. A majority of the membership of the Board shall constitute a quorum. However, since it is intended that no action will be taken during the work session, a  quorum is not required to discuss materials and agenda items.  Minutes of the work session will be prepared by the Clerk and approved by the Board at the next regular meeting. If no action is taken, a general overview of items discussed will be outlined in the minutes. The Clerk shall prepare a description of the directives to the staff resulting from the meeting and distribute this to Board  members on a periodic basis.  The Board may schedule additional work sessions, committee meetings, or other information meetings of the Board by a majority of its members at such times and concerning such subjects as may be established by resolution or order of the Board. A schedule of any such meetings held regularly shall be filed in the same place and manner as the schedule of regular meetings and work sessions. Work sessions and other informal meetings not held regularly are subject to the same  notice requirements as special Board meetings.  e)  Sunshine List Any individual, any newspaper, wire service, radio station, and television station may file a written request with the Clerk to the Board of Commissioners for notice of all special meetings of the Board. Request by individuals and news organizations must be renewed annually by the second  meeting in December of each year and are not subject to any fee. boundaries of Lee County except as otherwise provided herein.  Rule 8  All meetings Within the County All meetings shall be held within the  1. A joint meeting with the governing board of any other political subdivision of this or any other state may be held within the boundaries of either subdivision as may be specified in the call of the meeting. At any such joint meeting, this Board reserves the right to vote separately on all matters coming before the joint 2. A special meeting called for considering and acting on an order or resolution requesting members of the General Assembly representing all or any portion of this county to support or oppose any bill pending in the General Assembly or proposed for introduction therein may be held in Raleigh or any other such place  meeting.  as stated in the call of the meeting.  Revised 11.20.23  6    Rule 9 a)  Broadcasting and Recording of Meetings  Broadcasting and Recording of Meetings Except as provided in this rule, any radio or television station may broadcast all or any part of an official Board meeting required to be open to the public. Any person may photograph, file, tape record, or otherwise reproduce any part of a meeting required to be open. b) Any radio or television station wishing to broadcast any portion of an official Board meeting shall sO notify the County Manager no later than twenty-four (24) hours before the meeting. If the number of requests or quantity and size of the necessary equipment is such that the meeting cannot be accommodated in the designated meeting room and no alternative site in the County Government Center is available, the County Manager may require the news media to either pool equipment and personnel or to secure and pay the costs of an alternative meeting  site mutually agreeable to the board and the media representative.  Revised 11.20.23  7    V. AGENDA  Rule 10  Agenda  a) The Clerk to the Board shall prepare the agenda for each regular, special, and emergency meeting, and regularly scheduled work sessions with approval of the County Manager and Chairman. A request to have an item placed on the agenda for a regular meeting or work session must be received by 12:00 p.m. on Fridays, six (6) working days prior to the meeting or work session. Any Board member may, by a timely request, have an item placed on the agenda if submitted to the Clerk of the b) The agenda package shall include the agenda documents, any proposed ordinances or amendments to ordinances, and supporting documentation and background information relative to the items on the agenda. A copy of the agenda package will be delivered to each Board member at least ninety-six (96) hours before the meeting. Documents in the agenda package, if not previously available for public inspection, shall become sO when the packets have been delivered to c) The Board may, by majority vote, add an item not on the agenda. Additional agenda items will be placed in consecutive order under "New Business."  Board by 12:00 p.m. on the Tuesday prior to the Monday meeting.  each Board member or left at his or her usual dwelling.  Rule 11  Public Comment  a) Informal Public Comment Any citizen at any time may appear before the Board of Commissioners to have an item placed on the agenda for consideration by submitting the required forms to the Clerk's Office. A time limit of ten (10) minutes will be allowed for citizens to speak. Requests to appear before the Board must be received in the Clerk's Office by 12:00 p.m. on Fridays, six (6) working days prior to the meeting. (Attachment A - Request Form) b) General Public Comment The Board of Commissioners shall provide for public comments at each regular meeting by allowing members of the public an opportunity to offer comments and suggestions as outlined in Attachment B. Individuals wishing to speak must sign the sign-in sheet prior to the meeting and will be allowed three (3) minutes to speak. The Board may allow up to a total of  thirty (30) minutes per meeting for public comments.  Rule 12 the following order: Call to Order Invocation Pledge of Allegiance Revised 11.20.23  Order of Business A regular meeting will be held on the first (1s1)  and third (3d) Monday of each month, and the Board will proceed with business in  8    I.  Additional Agenda  II. Approval of Consent Agenda (All items listed below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners).  III. Public Comments IV. Old Business V. New Business VI. Appointments (if any required) VII. Manager's Comments VII. Commissioner's Comments IV. Closed Session; and Adjournment  At the special scheduled work sessions, the Board will proceed with business  int the following order: Call to Order Invocation I. Adjournment  Additional Agenda  II. Discussion of Agenda items as called by the Chairman; and  Without objection, the Chair may call items in any order most convenient for the dispatch of business at any regularly scheduled meeting or work session.  VI. CONDUCT OF DEBATE  Rule 13  Powers of the Chair The Chair shall preside at all Board meetings.  To address the Board, a member must be recognized by the Chair. The Chair shall  have the following powers:  1. To rule on points of parliamentary procedure, including the right to rule out of order any motion offered for clearly obstructive or 2. To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground;  negligent purposes;  3. To call a brief recess at any time; 4. To adjourn in an emergency.  Revised 11.20.23  9    Rule 14  Presiding Officer When the Chair is Active in Debate Ift the Chair  wishes to debate a proposal actively, he or she shall designate another Board member to preside. The Chair shall resume the duty to preside as soon as action  on the matter is concluded.  Rule 15 Rule 16 time. Rule 17 Rule 18 Carolina laws. Rule 19  Action by the Board The Board shall proceed by motion. Any One Motion at a Time A member may make only one motion at a Substantive Motion A substantive motion is out of order while Adoption by Majority Vote A motion shall be adopted if approved  member, including the Chair, may make a motion. Asecond is not required.  another substantive motion is pending.  by a majority of the votes cast, unless otherwise required by these rules of North  Debate The Chair shall state the motion and then open the floor to  debate, presiding according to these general principles:  1. The member making the motion or introducing the ordinance, 2. A member who has not spoken on the issue shall be recognized 3. Ifp possible, the debate shall alternate between opponents and  resolution, or order may speak first. before someone who has already spoken.  proponents of the measure. Procedural Motions  Rule 20  a) In addition to substantive proposals, the procedural motions listed in subsection (b) of this rule, and no others, shall be in order. Unless otherwise noted, each motion is debatable, may be amended, and requires a majority vote for  adoption.  b) Inc order of priority (if applicable), the procedural motions are:  1. To Adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a  pending matter. 2. To Recess.  Revised 11.20.23  10    3. To Call to Follow the Agenda. The motion must be made at the 4. To Suspend the Rules. The motion requires a vote equal to a 5. ToDivide a Complex Motion and consider it by Paragraph. 6. To Defer Consideration (also refers to "tabled" items.) A substantive motion whose consideration has been deferred expires one hundred days thereafter, unless a motion to revive 7. To Call the Previous Question. The motion is not in order until there has been at least twenty minutes of debate and every  first reasonable opportunity or it is waived.  quorum.  consideration is adopted.  member has had one opportunity to speak. 8. ToP Postpone to a Certain Time or Day.  9. To Refer to Committee. Sixty days after a motion has been referred to a committee, the introducer may compel consideration of the measure by the entire board, regardless of whether the committee has reported the matter back to the board. 10.To Amend. An amendment to a motion must be relevant to the subject of the motion, but it may not achieve the opposite effect to the motion. There may be an amendment to the motion and an amendment to an amendment, but no further amendments. Any amendment to a proposed ordinance shall be reduced to writing. 11.To Revive Consideration. The motion is in order at any time within one hundred days of a vote deferring consideration. A substantive motion on which consideration has been deferred expires one hundred days after the deferral, unless a motion to revive 12.To Reconsider. The motion must be made at the same meeting where the original vote was taken, and by a member who voted with the prevailing side. It cannot interrupt deliberation on a pending matter, but is in order any time before adjournment. 13.To Prevent Reconsideration for Six Months. The motion shall be in order only immediately following the defeat of a substantive motion. Itr requires a vote equal to a quorum and is valid for six months or until the next regular election of county commissioners, whichever  consideration is adopted.  occurs first.  Revised 11.20.23  11    Rule 21 same meeting. Rule 22 Rule 23  Renewal of Motion A defeated motion may not be renewed at the Withdrawal of Motion A motion may be withdrawn by the introducer Duty to Vote Iti is the duty of each member to vote unless excused  at any time before the Chair puts the motion to a vote.  by a majority vote according to law. The Board may excuse members from voting on matters involving their own financial interest or official conduct. A member wishing to be excused from voting shall sO inform the Chair who shall take a vote of the remaining members. A member who fails to vote, not having been excused,  shall be recorded as voting in the affirmative.  Rule 24  Prohibition of Secret Voting No vote may be taken by secret ballot.  Ifthe Board decides to vote by written ballot, each member shall sign his or her ballot and the minutes shall record the vote of each member. These ballots shall be retained and made available for public inspection until the minutes of that meeting  have been approved, at which time they may be destroyed.  Rule 25  Action by Reference The Board shall not deliberate, vote or  otherwise act on any matter by reference to an agenda or document number unless copies of the agenda or document number being referenced are available for public inspection at the meeting and are sO worded that the people at the meeting can  understand what is being discussed or acted on.  Rule 26  Introduction of Ordinances, Resolutions, and Orders A proposed  ordinance shall be deemed introduced at the first meeting where it is on the agenda, regardless of whether it is actually considered by the Board and its introduction shall  be recorded in the minutes.  Rule 27  Adoption, Amendment, or Repeal of Ordinances To be adopted at  the meeting where it is first introduced an ordinance or an action with the effect of an ordinance, or any ordinance amending or repealing an existing ordinance (except the budget ordinance, a bond order, or another ordinance requiring a public hearing before adoption) must be approved by all the members of the Board of Commissioners. If the proposed measure is approved by a majority but not by all the members of the Board, or if the measure is not voted on at that meeting, it shall be considered at the next regular meeting of the Board. Ifit then or at any time thereafter within one hundred days of its introduction receives a majority of the votes  cast, the measure is adopted.  Rule 28  Quorum A majority of the Board membership shall constitute a  quorum. The number required for a quorum is not affected by vacancies. If a member has withdrawn from a meeting without being excused by a majority vote of the remaining members, he or she shall be counted as present for the purposes of  Revised 11,20,23  12    determining whether a quorum is present. The Board may compel the attendance of an absent member by ordering the Sheriff to take the member into custody. advisable by the Board shall be organized by a special order, adopted by a majority vote, setting forth the subject, date, place, and time of the hearing as well as any rules regarding the length of time allotted to each speaker and designating representatives to speak for large groups. At the appointed time, the Chair shall call the hearing to order and preside over it. When the allotted time expires, the Chair shall declare the hearing ended and the Board shall resume the regular order of  Rule 29  Public Hearings Public hearings required by law or deemed  business. Rule 30 Rule 31 Rule 32  Quorum at Public Hearings A quorum of the Board must be present  at all public hearings required by law.  Minutes Minutes shall be kept of all Board meetings.  Appointments The Board shall use the following procedure to make  appointments to fill vacancies in the Board itself ori in other boards and public offices  over which the Board has power of appointment.  The Chair shall open the floor to nominations, whereupon the members shall put forward and debate names of possible appointees. When debate ends, the Chair shall call the roll of the members and each member shall vote. The votes  shall not be tallied until each member has voted.  Each vote shall be decided by a majority of the valid ballots cast (a majority is determined by dividing the number of valid ballots cast by two and taking the next highest whole number). It is the duty of each member to vote for as many appointees as there are appointments to be made, but failure to do sO does not  invalidate that member's ballot.  Rule 33  Reference to Robert's Rules of Order (RRO) To the extent not  provided for in, and not conflicting with the spirit of these rules, the Chair shall refer  to RRO to resolve procedural questions. Revised this 20"a day of November, 2023.  Kirk D. Smith, Chairman Lee County Board of Commissioners  Bopbnta  ATTEST:  fanilun all Hailey Hall, Clerk ot the Board  T 194 EB Cu AE  Revised 11.20.23  13  AR    m  Paylt  Smarter for government. Easier for everyone.  Paylt, LLC  1100 Main St., Suite 700 Kansas City, MO 64105  Cloud-Based  Digital Government and Payment Platform  Mobile & Web Solutions  All terms and conditions outline in DIT-300250 apply to this contract  Proposal to:  Lee County, North Carolina  Date: October 27, A 2023    Paylt Platform Statement of Work  Client:  Lee County, NC  Start Date: Upon Signature End Date: June 7,2026  Contact: Michael Brown Address 106! Hillcrest Dr# #3, City, State, Zip: Sanford, NC: 27330  Title: E-Mail:  Tax Administrator mbrown@leecounynegor  Services  Property Tax Web/Mobile Customers willl be able to...  Login to Application or uset the guest access option via desktop web, mobile web, native app (Apple, Android) View/manage account management dashboard: arounde each property linkedt toF Paylt Profile such as:  Iflogging in, customers willl be prompted tou use a username andp password, authentication via Google or Facebook  or,i ifconfigured, another third-partyi identityy provider. Search for and! link one or many properties tot their Paylt Profile Tax bill details (total amt. due /millage rates) Billing history Transaction! history  Enrolli ine eBilling (ifa allowed by Client's business rules) (note: additional fee with eBiling) Sign-up forp payment plans (ifa allowed by Client's business rules) Make/schedule payments for allr required fees utilizing Visa, MasterCard, Discover, American Express, orA ACH/eCheck. Store tokenized payments methods int the! Digital Wallet Receive confirmation paymentr receipt via emaila and/ Application Profile Review payment andt transaction! history Receive Client configured notifications and reminders regarding bills and their accounti int the Application: and viae email Paylt Point of Sale Payments Customers willl bea ablet to... Make credit/debit card payments by swiping card, inserting card, ord contactless payment (Apple Pay: and Google Pay)a att the point-of-sale terminal utilizing ani integrated, PCI Compliant, EMV chip-enabled cardi reader device Receive confirmation ofp payment viae email and printed receiptf from a network printer  Paylt! IVR Customers will be able to...  Follow ane easy andi informative conversation flow based ont thet type ofa agencyt bill or account (e.g. property tax, utility, etc.). Make payments via Card for all required fees (cards accepted include Visa, MasterCard, Discover, American Express). Constituents are authenticated bye entering their account number whichi is verified againstt thei integrated agency system of uset the! keypad toe enter a uniquer numeric-only identifier sot thatt the system can respond witht thel latest data arounda a specific  Calla Client-approved local area code phoner number set up by Paylt.  record (SOR). Follow the configured voice responses to: case ort transaction verify/confirm: the! bill they would! like top pay bep presented with a payment summary before payment enter in cardp payment method details (e.g. card number, expiration, CW). receive payment confirmation overt the phone Will receive an8 8-digit confirmation number via the conversation fiow. See agencyl listedi int the charge description on credit card/bank statement. Redirect toA Agency fors support anda account questions.  Make a partial payment should agency allow. Note: IVR does not support epaymenroverpeymen  OPaylt-payigov.com  2    Lee County staff will:  Have 24/7 access toc on-demand to anA Administrative Portal where they can: access to on-demand: reporting capabilities with real-time transaction data enterr necessary data into the Paylt admin screen tot take payment  viewt transaction: ands settlement reports process full and partialr refunds Access al Paylt Point-of-Sale terminal display to: search fora accounts/bills process payment print reçeipt from ar network printer view daily transaction reports process refunds the marketing support provided by Client willi include;  Provide marketings support, inc coordination with Paylt, adequate to drive user adoption oft the Applications. Fort this purpose, provide access toe existing customerlend user datai for purposes ofc communicating the Applications place onliner notifications andr mobile intercept screens prominently ont the Orange County websites and department landing pages, as wella as any e-newsietters or emails plaçe notification(s) on allb biling communications (including citations, etc.) include notification(s) information ina any printeds signage. newsletters, and! blogs Receive monies depositedi into one orr multiple Clienti identified accounts and all web addresses fort these services tot the web Application refunds, and chargebacks process arounds settlement offi funds andi reporting Install point-of-sale terminals ate eachi location  Launch the Applications, inc coordination with Paylt, when configuration ofs services is complete; includingt ther redirect ofa any Work with a Paylt implementation teami to configure the settlement process to meet Client's business rules around NSF,  Forl IVR, staff will receive:  IVR systemt thati integrates into the agency system ofr record (SOR)t to pull upa accurate balance duei information (for Utilities  and Property Tax only).  The ability tor redirect to Agency for support and account questions. AF PCI compliant and! low! barrier payment option. access to an Administrative Portalv where they can: viewt transaction and settement reports integrated peri integration specs)  purchase premium analytics tou understand trends and forecasts around revenue, transactions, and constituent behavior, See transactions made throught the IVRP payment channel reflectedi int theb back-office system (thel IVR payment offering willl be  Integration API. Clienti is responsible for:  The Paylt application is toi integrate with MUNIS Tax Software. Preferred method ofi integration is through a Client provided Providingt timely access toc data requiredf fort thes services ini this Statement ofl Work. For ex: bi-directional access to customer account detail, payable detail, payable balance, subtotals with descriptions, and total with any fee/f fee Data can be provided via webs services API (preferred) or delivered ona al recurring basis via secure FTP.  type vial MUNIS Software  OPaylt-paytgov.com  3    Services  Customer Transaction! Fees $2.00 per Payment"* $2.00 per Payment" N/A"  Paylt Platform- Property Tax Bills with Credit Card Paylt Platform- Property Tax Bills with/ ACH Paylt Point-of-Sale paying.  a Transaction is defined as the payment ofa all ora portion ofa ani individual bilregsiration/permt. etc. paid by the Customer. For clarity, Customers are noto charged fork looking upi information, receiving reminders, scheduling payments, ora anything other than  Fee has been approved by OSBM.  Customer Payment. Processing Fees  Fees for Payment Processing are dependent upon thef form of payment, anda are charged tot the customer asf follows: Credil/Debit: (Visa, MasterCard, Discover, and/ American! Express) 1.85% oft transaction Point-of-Sale: (Visa, MasterCard, Discover, and/ American! Express) 1,85% oft transaction Electronic Billl Presentment & Management: 50 per payment"  ACH: $1.25 per Payment"* Point-of-Sale Hardware: $500.00 Paylty will not charge Client fees for chargebacks.  "al Payment is defined as the single Payment by the Customer. For clarity, a Payment cani include one or multiple Transactions (ex. **al Billi is defineda as ani individual Bill presented to a customer onk behalf oft the Client. Ifthe same Billis presented multiple times. or  ifa Customeri is paying: 21 bills att the same time, that would be Payment, 27 Transactions).  reminders are sent, only one client feev will be charged.  OPaylt-paylgov.com  4    Upon execution of this Statement of Work, Paylt, LLC agreest tot the Terms and Conditions as specifiedi in contract DIT-300250. Alongy with the aforementioned contract Paylt, LLC and the Clienta agree! tot the requirements outlinedi int this Proposal, thes sum ofwhich will constitutea Executed on the dates set forth below by the undersigned authorized representative of Subscriber: and Service Provider to! be effective as of  binding agreement ("Agreement)! between thep parties.  the Start Date.  Lee County, yc Tax Adpistratiopichentsypscriper, By: Aipontl Title: Chairman, Board of County Commissioners Paylt, LLC (Service Provider) Name: Michael S. Plunkett Title: Co-Founder. and COOICFO  Name: Kirk'D, Smith Date: By:  Date:  This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal ContractAct. Cardace Kewan Finance Officer, Lee County  OPaylt-paytgov.com  5    LEE COUNTY GOVERNMENT  NORTH CAROLINA  The Honorable Pete Buttigieg US Department of Transportation 1200 New Jersey Avenue SE Washington DC, 20590 Dear Secretary Buttigieg,  l'am writing on behalf of Lee County Government to express our enthusiastic commitment for Central Pines Regional Council's grant application to the United States Department of Transportation's Thriving Communities Regional Pilot Program. Funding will empower our implementation team, consisting of Central Pines Regional Council, Piedmont Triad Regional Council, and UNC-Chapel Hill's School of Government, to provide comprenensive assistance for our small, rapidly growing communities that will help them address current challenges and future development needs. The project's four-county area has recently garnered attention for substantial economic investments from notable companies such as Toyota, Vinfast, and Wolfspeed. These investments are poised to bring about significant growth, generating thousands of new jobs and facilities in the coming years. It is imperative that these developments shape the future of the communities, all historically rural or small micropolitan areas, equitably and The pressing need to respond to this growth, advance large-scale transportation, and community development projects, and ensure responsible land preservation through modernized ordinances and regulations is hampered by local budgets. The Thriving Communities Regional Pilot Program is instrumental, offering the means for our team to provide additional staffing and expertise in crucial areas including government finance, grant management, community planning, and facilitation between impacted communities. We eagerly await the outcome of the grant application and the prospect of collaborating  sustainably.  to create a more prosperous and thriving region and state.  Kiks Smith, Chairman Koon Board of Commissioners Lee County Government  P.O. Box 1968 - Sanford, North Carolina 27331 I (919)718-4605 I LeeCountyNC.gov - @LeeCountyNC    PROCLAMATION HONORING DEBBIE DAVIDSON AND HER YEARS OF SERVICE TO LEE COUNTY GOVERNMENT  WHEREAS, Debbie Davidson has worked with Lee County Government for more than 36 years, which began with her role as an Accounting Clerk IVi in the now Senior Services Department (formerly the Department of Aging) in February of 1986, and was promoted to. Accounting Clerk/Director Assistant in April of1987, then Administrative Assistant in May of 19961 before taking on the role ofExecutive Director of Senior Services in. June of 1997 and adding the divisions of County WHEREAS, Ms. Davidson and former Department of Aging Director Pam Adams had a vision for The Enrichment Center as aj place to house meal sites from across Lee County sO attendees could meet as a group for lunch and participate with WHEREAS, in 1989, Ms. Davidson and Ms. Adams created ai non-profit called the Lee County Senior Center, Inc. to raise money and develop plans for a new facility, which the Lee County Board of Commissioners approved a $1 million bond referendum to be placed on the May 8, 1990, ballot and the referendum passed, resulting in the completed 15,800 square WHEREAS, Ms. Davidson - along with County Commissioner Robert Reives, former County Manager Bill Cowan, and the late Robert 'Bob' Brown - consolidated the Lee County Human Service Agencies transportation services when she applied for and received the first grant of $55,000 from the Community Transportation Association of America, which WHEREAS, COLTS was further expanded after Ms. Davidson and Ms. Adams submitted a request to the Board of Commissioners, which was approved, to apply for Section 18 Funding and enteri into an agreement with thel NC Department WHEREAS, Ms. Davidson has led' Thel Enrichment Center through five consecutive North Carolina Division of Aging and Adult Services Senior Center Certifications of Excellence since the inception of the certification program in 2005, as well as led COLTS through successful NCDOT Proficiency and Safety reviews, and these designations and successes have established The Enrichment Center, Senior Services, COLTS, and Veteran Services as a model and standard for peers within WHEREAS, iti is the desire oft the Lee County Board of Commissioners to congratulate the achievements of Ms. Davidson and to express appreciation to her for her dedicated service and many contributions to Lee County; and NOW, THEREFORE, BEITE PROCLAIMED, by the Lee County Board ofCommissioners that it recognizes andi honors the more than 36 years Debbie Davidson hasi invested in furthering the mission and purpose ofthe Lee County Government  ofLee Transit System (COLTS) and Veterans Services along the way; and  other Lee County citizens ages 60 and better in Senior Services programming; and  foot Enrichment Center in April 1992; and  eventually led to the establishment ofCOLTS in 1992; and  ofTransportation (NCDOT) to provide public transportation for the residents ofLee County; and  the State and nationally; and  and it wishes for Ms. Davidson continued success in alll her future endeavors.  Presented this 20th day of November, 2023.  COUN BE FE DE S CARO  Chair  Lee County Board of Commissioners  ATTEST:  MDbtie  Clerk togheB Board  rilusitall  Hailey Hall,    1