*  Edgecombecounty  NORTH AROLINA  BOARD OF  COMMISSISSIONERS  REGULAR SCHEDULED  MEETING  JANUARY 2, 2024  AT 6:00 P.M.  JONATHAN FELTON COMMISSIONERS ROOM  201 SAINT ANDREW STREET TARBORO, NORTH CAROLINA    Edgecombe County Vision Statement playfor generations to come.  Edgecombe County is a historic place that values its citizens and natural resources and creates opportunities where people are proud to live, work and  AGENDA  REGULAR SCHEDULED MEETING OF THE BOARD OF COMMISSIONERS  OF EDGECOMBE COUNTY JANUARY2, 2024. AT 6:00 P.M. INTHEJONATHAN. FELTON COMMISSIONERS ROOM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA  1. 2. 3. 4. 5.  MEETING CALLED TO ORDER. SAFETY INSTRUCTIONS.  PRAYER.  MINUTES OF PREVIOUS MEETING PRESENTED FOR APPROVAL.  December 4, 2023 PUBLICHEARINGS:  1. A public hearing is called to order relative to proposed amendments to the Code of  Ordinances. (Attachment #1) a. Public Hearing called to order. b. Reading of public notice by Mr. Peters. C Comments by Mr. Evans. record.) e. Adjourn public hearing.  d. Call for public comments. (Public should state name and address for public  (Recommended action: Approve amendments as presented.)  6.  SCHEDULED APPOINTMENTS): (Attachment #2)  A. Alan Thompson with Thompson, Price, Scott & Adams to present the FY-23 Audit. B. Dr. Mark Cockrell, Executive Director of] North East Preparatory School, to present update on school performance and planned projects. (Attachment #3)  7. PUBLIC PETITIONS.  Public present should state name and address for public record. (limit 3 minutes)  1    Mr. Evans to read public petitions submitted via email or postal mail.  8. OTHER BUSINESS:  A. Consideration of approval of budget amendments. (Attachment #4)  (Recommended action: Approve as presented.)  B. Consideration of approving increasing Mileage Reimbursement rate. (Attachment #5)  (Recommended action: Approve as presented.) Workers in Child Welfare. (Attachment #6) (Recommended action: Approve as presented.)  C. Consideration of approval of approving sign-on and retention bonuses for Social  D. Consideration of approval of acceptance of Grant Award for Eastpointe.  (Attachment#7)  (Recommended action: Approve as presented.)  E. Consideration of approval of Health Department fees. (Attachment #8)  (Recommended action: Approve as presented.)  F. Consideration of approval of Bad Debt Write-off for Health Department. (Attachment  #9)  (Recommended action: Approve as presented.) Infrastructure Project. (Attachment; #10) (Recommended action: Approve as presented.)  G.C Consideration of approval of acceptance of Golden Leaf grant for Kingsboro  H. Consideration of approval of amendments to the Compensation Plan. (Attachment #11)  Recommended action: Approve as presented.)  9. APPOINTMENTS:  A. Parks and Recreation Advisory Board.  10. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL.  2    11. CONTRACTS FOR REVIEW AND/OR APPROVAL. 12. DEPARTMENTAL REPORTS FOR REVIEW.  A. Water and Sewer update. B. Monthly Financial Summary.  C. Department of Social Services Celebration of Efforts in Foster Care.  13. MANAGER'S REPORT.  A. Update on Getting Off the Lists initiative. B. Major events and updates. C. Workforce Development Indicators. D. TDA financial report.  E. Update on Vehicle Purchase for the Sheriff's Office G. NCACC District Meeting-January, 22nd at 12 p.m. in Wilson. H. Farm City Breakfast-January 7th at' 7:30 a.m. at the. Ag. Center.  F. Save the date: Commissioners Retreat, March 11,2024, 8 a.m. to 5 p.m. Location TBD  14. COMMISSIONERS REPORT. 15. ATTORNEY'S REPORT. 16. CLOSED SESSION. 17. ADJOURNMENT.  A. Economic Development. [N.C.G.S.1 143-318.11 (a)(4)]  3    MINUTES  REGULAR SCHEDULED MEETING OF THE BOARD OF COMMISSIONERS  OF EDGECOMBE COUNTY DECEMBER 4, 2023 AT 7:00 P.M. JONATHAN FELTON COMMISSIONERS ROOM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA  1.  ORGANIZATIONAL MEETING CALLEDTO ORDER BY MR. MICHAEL MEMBERS PRESENT: Mr. Leonard Wiggins, Rev. E. Wayne Hines, Mr. Ralph Webb, Mrs. Viola Harris, Mr. Donald Boswell, Mrs. Evelyn Powell and Mr. George  PETERS, COUNTY ATTORNEY AT 7:00 P.M.  Thorne.  MEMBERS ABSENT: None.  OTHERS PRESENT: Mr. Eric Evans, County Manager, Mrs. Natalie Bess, Deputy County Manager, Mr. Michael Peters, County Attorney, Mrs. Linda Barfield, CFO MINUTES OF PREVIOUS MEETINGS PRESENTED FOR APPROVAL. Rev. Hines moved to approve the minutes of the November 6, 2023 and November 15,2023 meetings as presented. Mrs. Powell seconded the motion, which carried by  and Ms. Frangie Mungo, Clerk to the Board.  2.  unanimous vote.  3. ELECTION OF OFFICERS-2024  Mr. Peters called for nominations for Board of Commissioners Chairman for 2024. Rev. Hines nominated Mr. Wiggins. There were no other nominations. Mr. Boswell moved to elect Mr. Wiggins as Chairman. Mrs. Powell seconded the Mr. Peters called for nominations for Board of Commissioners Vice-Chairman.  motion, which carried by unanimous vote.  Mr. Wiggins nominated Rev. Hines. Mr. Thorne nominated Mrs. Harris.  Mr. Boswell moved to elect Mrs. Harris as Vice-Chairman. Mr. Webb seconded the motion, which carried by a vote of 4 for (Thorne, Boswell, Webb and Harris) and3 3  opposing (Wiggins, Hines and Powell).  1    4. 5. 6. 7.  REGULAR MEETING CALLED TO ORDER BY CHAIRMANLEONARD  WIGGINS.  SAFETYI INSTRUCTIONS. Mrs. Bess provided safety instructions. Rev. Hines provided prayer. SCHEDULED APPOINTMENIS. Community Paramedic Program. Mission statement. Local CP Programs. Substance -Use Focus. Opioid Settlement FY23-24. Naloxone distribution. Where is the need.  PRAYER.  A. Dalton Barrett, Community Paramedic Supervisor, presented an update on the  Overdose death rates/100K (2021) Traditional response to the Opioid cases. Edgecombe's CP response to the crisis. Community Paramedic stats (12/1/2023) Success stories. Partnership opportunities.  B. Joya Bullock, Regional Director for Congressman Don Davis. provided an  update.  Working for the East: Casework, Outreach, Educational Opportunities for Youth, Commendations & Greetings, Flag Requests, Federal Grant  Assistance; Representation in Congress. Full Circle (Special moments).  Legislative updates.  Appropriations and Community Project Funding update. Social Media. (Twitter, Facebook and Instagram.)  8.  PUBLIC. PETITIONS.  Dr. Stacy Phillips stated the following: Title: Addressing Poverty in Edgecombe County: A Call to Action. In examining the state ofEdgecombe County, the prevalent poverty rates stand out as a significant social determinant affecting the well-being ofits residents. According to the 2020 US Census, the county'spoverty  2    rate is alarmingly high at. 22.4%. This issue is compounded. by the fact that 21.2% of the population is over 65. years old, and a distressing 33% of children live in poverty. The recent revelation from the County, Social Services Director that 51% ofresidents, approximately 5,400 people, are eligible for Medicaid expansion adds another layer to this complex problem. Disturbingly, Edgecombe County ranks 99 out of100NC Counties for health outcomes, reflecting both the length and quality oflife. These troubling statistics underscore the impact of historical and current policies. Adding to the distress, despite these challenges, Edgecombe County residents bear the second-highest property tax burden in the state. This disproportionately affects the economically disadvantaged, exacerbating the struggles ofthose araly/acing/lmanda. hardships. Over the past two decades, the county has witnessed a decline in population, health, and overall welfare. The apparent lack of responsiveness, willingness, or concern from county leadership has contributed to this decline. Even recent initiatives like the Get off the. Lists campaign seem more. symbolic than substantive, lacking meaningful action or communication with the community. Community engagement is a potent force for positive change. It involves partnerships and coalitions that can mobilize resources, influence systems, and bring about environmental and behavioral changes. Unfortunately, the county's recent efforts have fallen short in this regard, raising questions about transparency, resource allocation, and whose concerns are genuinely considered. Amidst the holiday season, it's crucial to remember those in need. This Christmas, as we revel in festivities, let's not forget the impoverished. in Edgecombe County. Beyond the consumerism, there are families without food or medicine, individuals starting anew, and hardworking citizens struggling to make ends meet.. Addressing. persistent poverty requires a catalyst for change. It demands a shift inj priorities and a commitment to transparency and effective communication. With this vision, Iam excited to announce my candidacy. for Edgecombe County Commissioner, District 1.I believe in the power of citizens to bring about significant change, and I invite you, Edgecombe County, toj join me in this transformative, journey. As we reflect on this season ofs giving, let's not only remember the less fortunate but also pledge to be the Crystal Anderson, Rocky Mount, stated that we are undergoing a demerger. She stated that typically when she comes and advocate at the school level and talk directly to those that are involved. However, her children are: no longer in the public school system due toi incidents that have occurred within the school system so now they pay out of pocket for them to bei in private school. She stated that as we: are going through this demerger that it is kept in mind of the things that have been occurring within thel Nash County Rocky Mount system to the children on the Edgecombe County side of town. There are a lot ofs schools that are dealing with issues when it comes to violence and drugs in the school systems. When it comes to just everyday things that should not happen in our school systems. She asked that the Board be mindful as we are demerging that there are going to be some  agents of change our county needs.  3    additional services that are going to be required for out students on the Edgecombe Rocky Mount side of town when it comes down to mental health services. Mrs. Anderson stated that she would like for us to be proactive because wel have lost al lot ofadvocates in the system. The schools will need additional officers in there that can actually communicate with them. She stated that she came before the Board as Curmilus Dancy congratulated the election of the Chair and Vice-Chair. Mr. Dancy thanked the opioid team, because hel hears a lot about the opioid situation in Edgecombe County and he appreciates that team forming and doing good things and maybe he can get into some of the training. He stated that he could relate the spokesperson from Congressman Don Davis' Office regarding IRS. He thanked the Board for all thel hard work they have done, along with the School Board, on the  an advocate for the children.  merger.  Roger Savain commended the Opioid presenter. A. Approval of budget amendments.  9. OTHER BUSINESS:  Mr. Boswell moved to approve the budget amendment 2a as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. Budget amendment 1 to be approved under agenda item E. Budget amendment 2 to be approved under agenda item B.  B. Approval of accepting ownership of the Edgecombe County Industrial Incubator Mr. Evans stated that Rocky Mount-Edgecombe Community Development Corporation (RMECDC) owns a facility atl Fountain Business Park called the Edgecombe County Industrial Incubator. Itis a 40,000 SF facility that used to have both large, anchor tenants, including a call center for the NC Department of] Revenue, as well as small businesses. The facility is now vacant, and RMECDC wants to sell the building and reinvest the proceeds in Crossings at 64, their mixed-use development in Rocky Mount. The availability of this façility comes at an opportune time for us. Itis well-positioned for the County and our partners, including Edgecombe County Public Schools, Edgecombe Community College, Turning Point Workforce Development, and Carolinas Gateway Partnership, toj jointly repurpose the facility into a workforce readiness center focused on manufacturing, engineering, and technology. In addition, to the work all our partners are currently doing, this additional effort is needed to meet existing and future workforce demands, especially with our prospects at Kingsboro Industrial Park. Mr. Evans stated that we are fortunate that there  facility.  4    are state funds that will allow us to acquire the building without any County appropriation. Edgecombe Community College received a state grant appropriation that was to be used to equip the training facility we were going to build at Kingsboro Industrial Park. That facility was put on hold indefinitely once Triangle backed out of their plans for a manufacturing facility. Therefore, ECC stands to lose those funds. However, with the help of Representative Shelly Willingham, those funds have been repurposed and now can be used for the purchase of this facility. Considering what a tremendous asset the facility would be for us and our partners, and that no County funds are needed toj purchase it, he recommended that we take ownership of the building and if the Board agrees, he asked that they approve the accompanying budget amendment to appropriate $25,000 to cover utilities and maintenance for the remainder of the fiscal year. Mrs. Powell moved to approve taking ownership of the building and to approve budget amendment 2 as presented. Mr. Wiggins seconded the motion. Mrs. Harris asked about the covering of the utility and maintenance for the remainder of the fiscal year and ifi it went through June 30th. Mr. Evans replied that it will go through June 30th.  Mr. Thorne asked ift this is going to maintained by Edgecombe County or  Edgecombe County Public Schools.  Mr. Evans stated that for the time being he is asking that we take ownership and maintain the building. Once wel have the opportunity to work out the details of partnership in the building, we. may decide it be owned by either of the two, or  we maintain ownership of the building. Mr. Thorne asked if there is an unfit cost in this.  Mr. Evans stated that there likely would be. Currently of the state: funds that is available, there is $2.5 million. $2.3 million is offered for the building so the Mr. Wiggins stated that more than likely iti is going to require some upfit  remainder $200,000 will be available to do some upfit. depending upon what the use is going to be.  Mr. Boswell stated that he talked to Mr. Evans about this and he is not against this at all, but every time we take on another building we take on a lot more expense and it is more that what is here. When you figure additional insurance and other things we need to be realistic about what wel have to spend.  5    The motion carried by a vote of 6 for and 1 opposing. (Mr. Thorne opposed)  C.A Approval of Edgecombe County Board of Commissioners 2024 Regular Meeting Mrs. Powell moved to approve the schedule as presented. Mrs. Harris seconded Mr. Boswell moved to call for a public hearing on January 2, 2024 regarding the proposed amendment to Chapter 2, Article II "Board of Commissioners" of the County Ordinance: Section 2-56 "Meetings". The amendment would change the time of the regularly scheduled meetings and change the scheduling of regular meetings on months when the first Monday falls on a holiday. Mr. Webb seconded the motion, which carried by unanimous vote. D. Approval of the reappointment of Tarasa Lewis as the Tax Administrator. Mr. Evans stated that North Carolina General Statutes require that the Board of Commissioners appoints both a' Tax Collector and' Tax Assessor for a term of at least two years and no more than four years. Mrs. Tarasa Lewis, who serves both roles, meets the statutory requirements for serving in that role. Mr. Webb moved to reappoint Mrs. Lewis, in her capacity as the' Tax Administrator as the Tax Administrator, to serve as Tax Collector and Tax Assessor for a four-year term. Mrs. Powell seconded the motion, which carried  Schedule.  the motion, which carried by unanimous vote.  by unanimous vote.  Mrs. Lewis was sworn in by Mr. Peters.  E. Approval of modification of Urgent Repair Program Funding Agreement. Mr. Evans stated that Edgecombe County was awarded $67,000 by the North Carolina Housing Finance Agency (NCHFA) under the 2023 cycle of the Urgent Repair Program (URP). The goal of the project is to assist at least five very-low and low-income families with special needs in addressing housing conditions that pose imminent threats to their life and/or safety or to provide accessibility modifications and other repairs necessary to prevent displacement. Since the acceptance of the award, we have been offered the opportunity to receive and Mrs. Harris moved to accept the additional award by approving the funding agreement and amended project ordinance. Rev. Hines seconded the motion,  additional $65,000 in URP'23 funds.  which carried by unanimous vote.  6    F. Approval of Edgecombe County Public School request for School Building Mr. Evans stated that Edgecombe County Schools plans to use state. lottery funds toj perform roof repairs at] Bulluck Elementary, Carver Elementary, North Edgecombe High School, and Phillips Middle School. To use these funds for these projects, the Board of Commissioners must jointly request the release of Mrs. Powell moved to the applications as presented. Rev. Hines seconded the G. Approval of] Memorandum of Agreement with Cooperative Extension. Mr. Evans presented for Board consideration an updated Memorandum of Agreement with NC State University for Cooperative Extension. The MOA describes the nature of the relationship and our respective responsibilities for hosting and supporting Cooperative Extension here in the County. A summary of the previous agreement is provided. These changes arei improvements in clarifying the provisions of the agreement, but there arei no substantive changes Mr. Webb moved to approve the MOA as presented. Mr. Boswell seconded the H. Approval of the use of State grant funds for staff retention in the Health Mr. Evans stated that our Health Department is receiving $264,835 in funding from the NC. Department of Health and Human Services through the Public Health Infrastructure: Local Workforce program. The intent of this program is tol hire, support, and retain staff in local Health Departments. Michelle Etheridge, Health Director, is recommending we use these funds to help retain staff by providing a one-time bonus, which is an eligible use of the funds. Considering the increased turnover we have experienced in the Health Department in the last three years, Mr. Evans agrees with Mrs. Etheridge's recommendation and believe this will help with retaining staff. Mrs. Harris moved to approve the using of these funds to provide a one-time bonus of $1,000 for full-time staff and $500 for part-time staff for staff members employed on or before June 20, 2023. Mr. Thorne seconded the motion, which  Lottery Funds.  these funds along with ECPS.  motion, which carried by unanimous vote.  to our relationship, roles and responsibilities. motion, which carried by unanimous vote.  Department.  carried by unanimous vote.  10. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL.  Mr. Thorne moved to approve the afterlists and releases as presented. Rev. Hines  seconded the motion, which carried by unanimous vote.  7    11. REVIEW AND/OR APPROVAL OF CONTRACTS.  Mr. Boswell moved to approve contract with RL Architecture, PLLC and contract with Production Painting and Decorating as presented. Mrs. Powell seconded the  motion, which carried by unanimous vote.  Mr. Webb moved to approve contract with ES&S Express Votes as a sole source procurement vendor. Mrs. Harris seconded the motion, which carried by  unanimous vote.  Mr. Boswell moved to approve budget amendment 2b as presented for the Cott Systems contract. Mrs. Powell seconded the motion, which carried by unanimous Mr. Boswell moved to approve contract with Siemens Industry as a sole source procurement vendor. Mrs. Powell seconded the motion, which carried by  vote.  unanimous vote.  12. DEPARTMENTAL REPORTS FOR REVIFW,-Reeihed":  A. Water and Sewer update. on the audit.  B. Monthly Financial Summary provided by Mrs. Barfield and provided an update  13. MANAGER'S! REPORI-PReched" A. Update on Getting Off the Lists initiative. B. Major events and updates. :. Workforce Development indicators. D. TDA Financial Report. Education and Agriculture Center. F. Notice of Grant Award from Eastpointe. G. Update on Countyline Merger. 14. COMMISSIONERS REPORT.  Mr. Evans introduced Mrs. Tracy Puddy, Career Navigator.  E. Farm City Breakfast: January 4, 2024 at' 7:30 a.m. at the East Carolina  Mrs. Harris invited the Board and audience to the Martin Luther King, Jr. Oratorial Contest that the Ebonette Club ofTarboro will be hosting on' Thursday at  6] p.m. in the Carmon Auditorium. 15. ATTORNEY'S REPORT.  None.  8    16. CLOSED SESSION.  Rev. Hines moved to go into closed session to discuss: A. Economic Development. [N.C.G.S. 143-318.11 (a)(4)] B. Attorney- Client Privilege [N.C.G.S. 143-318.11 (a)(3)] Mrs. Harris seconded the motion, which carried by unanimous vote. Harris seconded the motion, which carried by unanimous vote.  Mrs. Powell moved to go out of closed session and resume the regular meeting. Mrs.  17. Approval of Agreement with NC Department of Information Technology and  Brightspeed.  Mr. Thorne moved to rescind the agreement with Cloudewyze. Mrs. Harris seconded Mr. Boswell moved to approve the agreement with NC Department of Information and Technology and Brightspeed as presented. Mr. Thorne seconded the motion,  the motion, which carried by unanimous vote.  which carried by unanimous vote.  18. MR. BOSWELL MOVED' TO ADJOURN: THE MEETING UNTIL TUESDAY, JANUARY: 2. 2024 AT 6:00 P.M. MR. WEBB SECONDEDTHE MOTION, WHICH  CARRIED BY UNANIMOUS VOTE.  9    ATTACHMENT #1  NOTICE OF PUBLIC HEARING CODE OF ORDINANCES  PROPOSED AMENDMENTS TO THE EDGECOMBE COUNTY  Notice is hereby given that a Public Hearing will be held on Tuesday, January 2, 2024 at 6:00 PM in the Jonathan Felton Commissioners Room on the 2nd floor of the County Administration Building located at 201 St. Andrew Street, Tarboro, North Carolina. The purpose of this public hearing is to consider and act on a proposed amendment in Chapter 2, Article II "Board of Commissioners" of the The proposed amendment would change the time of the Board']s regularly scheduled meetings; as well as change the scheduling of regular meetings on months when the first Monday falls on a holiday. A copy of the proposed www.edgecombecountync.govy as well as in the office of the County Manager, 4th Floor of the County Administration Building located at 201 St. Andrew St., Tarboro, NC 27886. Interested parties may also request a copy of the proposed Those who would like to share their comments on this matter are encouraged to attend the meeting in person. You may also submit public comments via email to wDiccomments@edgecompeco.com by 5:00 p.m. on Tuesday, January 2, 2024. Public comments may also be submitted by mail addressed to Eric Evans, County Manager, P.O. Box 10, Tarboro, NC 27886. All public comments received by 5:00 p.m. on January 2nd will be read at the Board of Commissioners Meeting.  County Ordinances: Section 2-56 Meetings".  amendment  is  on  display  on  the  County's  website  at  changes by calling (252)641-7834.  Frangie Mungo  Clerk to the Board of Commissioners    Current Ordinance Sec. 2-56. Meetings.  (a) Regular meetings. Thel board shall hold ai regular meeting on the first Monday of each month, (1) The September board ofo commissioners meeting will be on the Monday following Labor Day (2)] If any other regular meeting day is al holiday on which county offices are closed, the meeting shall bel held on the next business day or such succeeding day as may be specified in the motion (3) Regular meetings shall bel held at the county commissioner's) room and shall begin at 7:00  with the following exceptions:  at 7:00 p.m. due tol Labor Day being the first Monday of September.  adjourning the immediately preceding regular meeting.  p.m.  The board may change the place or time ofaj particular regular meeting or all regular meetings within a specified time period by resolution adopted, posted, andi noticed no less than seven days before the change takes effect. Such ai resolution shall be filled with the clerk to the board and posted at or near the regular meeting place, and copies shall be sent to all persons who have  requested notice of special meetings ofthe board.  Proposed, Amended Ordinance Sec. 2-56. Meetings.  Regular meetings. The board shall hold a regular meeting at 6:00 p.m. in the Jonathan Felton Commissioners' Room on1 the first Monday ofeach month. Ifany regular meeting day is al holiday on which county offices are closed, the meeting shall be held on the next business day, or such succeeding day as may be specified in the motion adjourning the immediately preceding regular The board may change the place or time of a particular regular meeting or all regular meetings within a specified time period by resolution adopted, posted, and noticed no less than seven days before the change takes effect. Such a resolution shall be filed with the clerk to the board and posted at or near the regular meeting place, and copies shall be sent to all persons who have  meeting.  requested notice of special meetings of the board.    ATTACHMENT #2  COMBE Cou  G  EDGECOMBE COUNTY  E 1735    Edgecombe County Presentation Agenda  PAGE(s)  I.G GENERAL COMMENTS  I. REQUIRED COMMUNICATIONS  SAS114  1-4 5-14  III. AUDIT RESULTS  IV. QUESTIONS AND COMMENTS  V. CLOSE    Thompson, Price, Scott, Adams & Co, P.A.  P.O. Box 398 1626 S Madison Street Whiteville, NC 28472 Telephone (910)642-2109 Fax (910)642-5958 Alan W. Thompson, CPA R. Bryon Scott, CPA Gregory S. Adams, CPA  GAHULRPANBABAEGPASVASNE  December 28, 2023 Toi the Board of Commissioners Edgecombe County Tarboro, North Carolina  We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Edgecombe County for the year ended June 30, 2023. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Govemnment. Auditing Standards, and the Uniform Guidance, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated August 1, 2023. Professional standards also required that we communicate to you the following  information related to our audit. Significant Audit Findings  Qualitative Aspects of Accounting Practices  Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Edgecombe County are described in Note 1 to the financial statements. The County adopted GASB 96" "Subscription Based Information Technology Arrangements," effective for fiscal year ended June 30, 2023. We noted no transactions entered into by Edgecombe County during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is al lack of authoritative guidance or consensus. All significant Accounting estimates are an integral part of the financial statements prepared by management and are based on managements knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance tot the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the County's financial Management's estimate of depreciation of capital assets is based on management's estimate of the remaining useful lives of the assets. We evaluated the key factors and assumptions used to develop the remaining useful lives of the assets in determining that iti is reasonable in relation to the Management's estimate of the allowance for doubtful accounts is based on historical revenues, historical loss levels, and an analysis of the collectability of individual accounts. We evaluated key factors and assumptions used to develop the allowance in determining that it is reasonable in  transactions have been recognized in thet financial statements in the proper period.  statements were:  financial statements taken as a whole.  relation to the financial statements taken as a whole.  Members  American Institute of CPAS-N.C. Association ofCPAs- AICPA Division ofl Firms  1    The disclosures in the financial statements are neutral, consistent, and clear.  Difficulties Encountered in Performing the Audit  We encountered no significant difficulties in dealing with management in performing and completing our  audit.  Corrected and Uncorrected Misstatements  Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none oft the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the  aggregate, to each opinion unit's financial statements taken as a whole.  Disagreements with Management  For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such  disagreements arose during the course of our audit.  Management Representation  We have requested certain representations from management that are included in the management  representation letter dated December 28, 2023.  Management Consultations with Other Independent. Accountants  Ins some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. Ifa consultation involves application of an accounting principle to the governmental unit's financial statements or a determination oft the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our  knowledge, there were no such consultations with other accountants.  Other Auditing Findings or Issues  We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as Edgecombe County's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were Int the course of our testing for billings recalculation for randomly selected Water & Sewer utilities customers, we identified a customer who was being charged at the incorrect factor rate and was therefore underpaying based upon their usage. This was communicated to management, who once aware investigated the issue and identified that this customer, as well as 29 other customers, had been entered into the County's system at the improper factor rate and therefore their billings were being calculated at 1/10 the correct amount. The County has opted to forgo any collection procedures on the missed billings (the amounts were deemed immaterial), and the factor rates have since been corrected. The County has recorded several prior period adjustments which are detailed in the footnotes and in the Schedule of Findings and Questioned Costs in the audit report (Finding 2023-001). The County has historically maintained several projects in the same project fund. When grant revenues and expenditures overlap, it is hard to segregate the information to agree with reports filed for reimbursement, etc. Ifthe County has a major project, it would be easier to track ift they would account for  not a condition to our retention.  2    the project in a separate fund. Certain grants require separate reporting, sO this would make it easier to track the various ongoing projects if they activity were tracked in separate funds. Iti is imperative that the reports for the grant agencies are reconciled to the general ledger to ensure accurate presentation. The County attempted to segregate most of these out for the year ending June 30, 2021 and 2022, but as the projects were closed, it was determined that some of the expenses were still in the General Fund and expenses that were thought to be governmental projects turned out to be for water and sewer infrastructure, which resulted in more prior period adjustments), sO the projects should now be properly reflected in the statements, and this issue should be remedied going forward. Refer to Finding 2023-002 for a description of budget violations. G.S. 143c requires budget revisions to be made prior to expenditures being incurred that would exceed the amount budgeted. As disclosed in the Stewardship note, the County was delinquent in making a debt service payment due on October 1, 2022. The payment was made on October 14, 2022 in the amount of $26,350. This late payment should have been disclosed on the EMMA portal within 10 days, but the County was not aware oft this requirement, sO it wasn't filed until January 31, 2023 with the annual disclosure submission. In addition, the County was not in compliance with bond covenants for the Water District 4 Revenue There were findings reported associated with the testing of Medicaid (see Findings 2023-004 through The Local Government Commission (LGC) will no longer initiate communications about concerns or findings (formerly considered unit letters). They have created a spreadsheet that has to be completed and submitted with the audit report. If that worksheet identifies what they consider a' Financial Performance Indicators of Concern" (FPICs), we are required to communicate those items to the Board. The County is required to submit a response within 60 days of the Board meeting in which the financial statements are presented. The detailed audit response should be presented to the entire Board, and signed by the entire Board, Finance Officer, and Manager. The indicators that the County has to address to the LGC are corrective action plans for (1) prior period adjustments that were required (refer to finding 2023-001), budget violations (refer to finding 2023-002), delinquent debt service payments not properly disclosed on  Bonds. This is discussed in the report as Finding 2023-003.  2023-008). Please refer to the findings listed in the audit report for further discussion.  thel EMMA portal, and noncompliance with bond covenants (see finding 2023-003).  Other Matters  We applied certain limited procedures to the Schedule of County's Proportionate Share of Net Pension Assets (LGERS), Schedule of County Contributions (LGERS), Schedule of County's Proportionate Share of Net Pension Asset (ROD), Schedule of County Contributions (ROD), Schedule of Changes in Total Pension Liability Law Enforcement Officers' Special Separation Allowance, Schedule of Changes in Total Pension Liability as a Percentage of Covered Payroll = Law Enforcement Officers' Special Separation Allowance, and Schedule of Changes in the Total OPEB Liability and Related Ratios, which is required supplementary, information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the combining and individual non-major fund statement schedules, budgetary schedules, and other schedules, and the schedule of expenditures of federal and State awards, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit oft thei financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to  prepare thet financial statements or to the financial statements themselves.  3    Please ensure that management and the Board is aware of the new GASB pronouncements for the  upcoming fiscal year. Restriction on Use specified parties. Very truly yours,  This information is intended solely for the use of the Board of Commissioners and management of Edgecombe County and is not intended to be and should not be used by anyone other than these  rampbon, Bler,.04am *G.,P.A. Thompson, Price, Scott, Adams & Co, P.A.  4    Edgecombe County FINANCIAL INFORMATION FOR5YEARS 2023 34,010,478 32,196,992 12,423,730  2022 8,378,059  2021 8,125,853  2020  2019  Total Fund Balance GeneralF Fund Unavailable Fund Balance GF (Restrictedi for State Statute, Inventories, Prepaids, Leases, Debt Service) Nonspendable, Restricted, Committed, and Assigned Fund Balance General Fund Expenditures (including netl Transfers outl less loan proceeds) Fund Balance Available: as %0 of General Fund Expenditures Unassigned Fund Balance Unassigned Fund Balance as9 % of General Fund Expenditures (including Transfers out less loan proceeds' Revenues over (under)e expenditures! before othert financing sources  27,658,757 22,906,896 21,304,148  5,925,241 10,374,170 15,129,832 28.39% 7,777,064 13.00% 1,488,286 (456,844) (184,568) 21,569,787 14,565,660 521,803 460,705 1,125,958 (726,508) 37,766,929 36,810,657 359,570 0.950 94.50% 93.76%  21,497,036 15,157,484 13,951,062 12,513,442 17,039,508 13,707,695  5,454,146 17.86% 5,475,832 8.95% 393,452 (348,805) (476,776) 401,371 268,082 1,138,079 (69,480) 544,137 0.950 95.83% 95.27%  71,360,255 64,990,079 61,710,886 59,809,363 61,203,486  30.25% 17.54% (4,271,026) (107,207) (563,825) 4,654,041 5,101,588 2,853,670  36.65% 26.22% 213,071 (199,177) (402,837) 2,477,754 1,911,092 2,076,219  31.65% 22.21% 4,391,585 (211,797) (87,375) 457,623 1,375,402 1,510,936  General Fund Water and Sewer Fund Solid Waste Fund Cash- - General Cash- Other Governmental Cash- Water & Sewer Fund Cash- Solid' Waste Fund Balance General Fund Balance Other Governmental Funds NetF Position- Water & Sewer Fund NetF Position- Solid Waste  Cash Vs. Fund Balance (Net Position)  25,069,324 27,055,142 21,881,401  34,010,478 32,196,992 27,658,757 22,906,896 21,304,148  (305,310) (1,247,437) (1,914,909) 43,056,437 40,188,154 39,230,193  837,935 0.950 95.95% 95.34%  781,328 0.950 96.01% 95.44%  763,555 0.950 96.29% 95.76%  Property Tax Rates Collection Percentages Collection Percentages (excluding! Motor' Vehicle, Total Property' Valuation Total Levy Amount  3,504,121,158 3,511,802,947 3,420,248,316 3,225,512,636 3,194,120,974 33,504,723 33,417,762 32,570,224 30,741,404 30,390,494 18,639,822 20,665,285 24,709,562 25,182,652 27,583,200  Breakdown of Debt (Excl Compensated. Absences & OPEB) Governmental- General Obligation Governmental- Installment Purchases andl Notes Governmental- Limited Obligation Debt Governmental Premium on! Debt Governmental- Leases and Subscriptions Business-type- General Obligation Business-type Notes payable Business-type Limitedo obligation Business-type- Revenue Bonds Business-type Premium on Debt Breakdown of General Fund Revenues  2,635,000 2,070,000 425,719 526,689 3,168,000 897,223 7,695,000 4,704,000 476,698 10,566,519 197,845 1,321,144 6,003,311 1,264,467 456,006  3,302,000 2,630,000 449,370 297,452 3,230,000 970,329 8,100,000 1,617,000 503,181 8,922,727 170,923 1,172,286 5,411,463 49,104 759,408  3,977,000 3,185,000 473,021 273,406 3,290,000 1,075,995 8,500,000 1,651,000 529,664 9,271,734 136,304 1,109,003 3,772,098 3,880 612,431  4,660,000 3,525,200 496,672 3,348,000 1,226,861 8,890,000 1,684,000 556,147 49,569,532 53,749,467 30,890,115 30,895,217 9,319,390 150,592 1,025,138 2,159,596 490,782 912,069  5,351,000 4,878,000 170,644 3,404,000 1,377,727 8,672,000 1,717,000 595,896 7,074,807 123,536 1,376,389 1,684,414 107,763 592,402 60,648,783  41,238,151 41,764,617 47,664,648 33,842,212 34,041,737 34,225,039  Ad Valorem Taxes Local options sales taxes Othert taxes and! license Intergovernmental Revenue Permits andf fees Sales and Services Investment Earnings Miscellaneous Total  12,966,201 14,645,223 17,275,259 16,057,983 18,794,255  66,617,705 65,172,871 66,405,748 61,005,665  5    Edgecombe County FINANCIAL INFORMATIONI FOR5 5YEARS 2023 10,030,856 61,982 5,058,564 15,376,975 925,868 1,604 14,978,461 4,717,179 70,888,731  2022 6,113,671 61,982 1,907,970 665,233 2,139 6,242,403  2021 7,350,436 62,066 1,275,696 642,107 52,851 4,347,420  2020 7,444,750 208,709 2,129,324 606,839 80,264 4,543,211  2019 6,021,305 124,203 4,606,827 17,613,189 599,723 1,665,524 4,377,230  Breakdown of General Fund Expenditures  General Government Public Safety Transportation Economic and Physical Development Human Services Cultural & Recreational Environmental Protection Education Debt Service Total  19,737,242 18,760,258 17,200,048 13,076,224 13,695,324  17,452,743 17,383,550 17,155,864  13,753,401 13,699,989 14,272,284 11,552,006 64,959,800 62,014,163 59,517,469 60,255,331    Edgecombe County Analysis of Fund Balance  35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  "TotalFundE Balance Restricted, Committed and AsignedFundBalance  Lilll  2019  2020  2021  2022  2023  Edgecombe County Analysis of Fund Balance Available  (Note - 2022 and 2023 Group Weighted. Average Not Available at Date of Presentation)  50.00% 45.00% 40.00% 35.62% 35.00% 30.00% 25.00% 20.00% 15.00% 17.86% 10.00% 5.00% 0.00%  43.02%. 31.65%  39.05% 28.39%  36.65%  30.25%  Edgecombe- %ofGeneralFund Expenditures  Group' WeightedA Average- %of General FundE Expenditures  2019  2020  2021  2022  2023  7    Edgecombe County  Analysis of Unassigned Fund Balance as a % of General Fund Expenditures  30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00%  26.22%  22.21%  17.54%  13.00%  8.95%  2019  2020  2021  2022  2023  Edgecombe County  Analysis of Revenues Over (Under) Expenditures before Transfers  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 (1,000,000) (2,000,000) (3,000,000) (4,000,000) (5,000,000)  GeneralFund Water and Sewer Funds Solidy WasteF Fund  2019  2020  2021  2022  2023  8    Edgecombe County Analysis of Cash and Fund Balances at June 30, 2023  CASH BALANCES  FUND BALANCES - Solid Waste! Other Fund Government alf Funds  Other Government alFunds  General Fund  SolidWaste Fund Waterand SewerFund  seneral Fund  Water and Sewer Fund 2023  Cash Balances $ 25,069,324 5,101,588 2,853,670 4,654,041 37,678,623  Fund Balances $ 34,010,478 43,056,437 837,935 (305,310) 77,599,540  General Fund Water and Sewer Fund Solid Waste Fund Other Governmental Funds Total  9    Edgecombe County Property' Tax Rates  (Note - 2022 and 2023 Group Weighted. Average Not Available at Date of Presentation)  $1.000 $0.950 $0.900 $0.950 $0.850 $0.800 $0.750 $0.700 $0.650 $0.600 $0.550 $0.500 $0.450 $0.400 $0.350 $0.300 $0.250 $0.200 $0.150 $0.100 $0.050  $0.950 $0.640  $0.950 50.658  $0.950  $0:950  $0.651  Edgecombe County -Group) WeightedAverage  2019  2020  2021  2022  2023  Edgecombe County Collection Percentages 98.14%  (Note - 2022 and 2023 Group Weighted Average Not Available at Date of Presentation)  98.00% 97.00% 96.00% 95.00% 94.00% 93.00%  97.78%  97.61%  Edgecombe County GroupV Weighted Average  96.29%  95.83%  96.01%  95.95%  94.50% 2020  2019  2021  2022  2023  10    Edgecombe County FYE. June 30, 2023 2,635,000,79  Debt Analysis (excluding Compensated Absences & OPEB)  Governmental- G General Obligation Governmental- Installment Purchase Agreements and Notes Governmental- Limited Obligation Debt Governmental- Lease and Subscriptions Business-type- General Obligation Business-type- Notes payable Business-type- Limited obligation Business-type- Revenue Bonds  - 4,704,000,12%  7,695,000,199  897,223,2% 3,168,000,8% 526,689,19J  18,639,822,469  2,070,000,5%  11    Edgecombe County Break Down of General Fund Revenue FYE. June 30, 2023  Investment Earnings 1.90%  Sales and Services. 9.01%  Miscellaneous 0.68%  Permits andi fees 1.98% a Intergovernmental. Revenue 19.46% Other taxes and license 0.30%  Ad' Valorem Taxes 50.80%  Local option sales taxes 15.86%  Ad Valorem" Taxes Intergovernmental Revenue "investment Earnings  L Local option sales taxes Permits andi fees ar Miscellaneous Edgecombe County Break Down of General Fund Expenditures FYE. June 30, 2023  a Other taxes and license : Sales and Services  Debt Service. 6.65%   General Government 14.15%  Education. 21.13% Environmental, Protection 0.00% Cultural & Recreational 1.31%  Public Safety 27.84% Transportation 0.09% Economic and Physical Development 7.14%  Human Services 21.69%  General Government Transportation Human Services E Environmental Protection Debt Service  Public Safety Economic: and Physical Development Cultural & Recreational E Education  12    ADDITIONAL REQUIRED COMMUNICATIONS  Changes to the Audit Process  The Local Government Commission (LGC) will no longer initiate communications about concerns or findings (formerly considered unit letters). They have created a spreadsheet that has to be completed and submitted with the audit report. If that worksheet identifies what they consider a "Financial Performance Indicators of You are required to submit a response within 60 days of the Board meeting in which the financial statements are presented. The detailed audit response should be presented to the entire Board, and signed byt the entire Board, There were three financial statement findings noted in our audit report plus one additional FPIC's, which are the  Concern" (FPICs), we are required to communicate those items to the Board.  Finance Officer, and Manager.  items that have to be addressed in a response to the LGC.  Findings  2023-001 Prior Period Adjustments  The County made prior period adjustments to correct beginning balances. An adjustment was made to set up fines and forfeitures for 2021 and 2022 that were not properly accrued, which decreased fund balance in the General Fund by $81,243. Additionally, the County discovered thata HCCBG grant had not been properly recorded, which resulted in an adjustment that decreased fund balance in the General Fund by $119,497. In reviewing project records, it was determined that $353,525 of project costs associated with the Princeville Water & Sewer project were expensed in the General Fund in prior years. This resulted in an increase in fund balance of $353,525 in the General Fund thati is offset by an increase in expenses and Construction in Processi in the Water and Sewer Capital Project Fund. Additionally, it was determined that project expenses that were thought to be associated with Governmental Activities was for Water and Sewer Infrastructure, and some of the expenses had been capitalized in prior years but not removed from CIP, sO a prior period adjustment was recorded that decreased construction in process in the government-wide statements of $8,290,482, and increased CIP in the Water District fund in the amount of $2,948,023. Also associated with the transfer of the Economic Development Fund from Governmental Funds to the Enterprise Funds was the prior year cash balance $90,850, which increased governmental fund balance by $90,850 and decreased the water fund balance by this amount. Net effect of all; prior period adjustments resulted in a decrease in Governmental Activities fund balance on the government-side statements of $7,570,430; an increase in Business-type activities and Enterprise fund balance in the amount of $2,027,232; an increase in General Fund fund balance of $629,202, and an increase in Nonmajor Governmental Funds fund balance of  $90,850.  13    ADDITIONAL REQUIRED COMMUNICATIONS  2023-002 Budget Violation  For the fiscal year ended June 30, 2023, the following departments expenditures exceeded amount approved in the budget ordinance and subsequent amendments: Data Processing $67,742, Sheriff $148,977, Rescue Squad $131,841, Debt Service $92,107. The budget violations in Data Processing and Debt Service were a result of the implementation of GASB 96 where budgeted amounts were not amended to account for the first year implementation and reclassification of debt service payments from departmental expenses to debt service for both lease and subscription principal payments. Over expenditures in the Sheriff's department and Rescue Squads related to  salaries and benefits exceeding the budget.  2023-003 Noncompliance with Revenue Bond  The County has pledged future water and sewer customer revenues of Water District No. 4, net of specified operating expenses, to repay $93,000 and $410,000 in water and sewer system revenue bonds issued in October 2022. Proceeds from the bonds provided financing for the water and' sewer lines for Water and Sewer District No. 4. The bonds are payable solely from water and sewer customer net revenues of the District and are payable through 2062. Annual principal and interest payments on the bonds are expected to require less than 25% of net revenues. The total principal and interest remaining to be paid on the bonds is $503,000. Principal and interest paid for the current year and total customer net revenues were $6,346 and $84,769, respectively.  Additional FPIC's that require a response toi the LGC are:  The County was delinquent in making a debt service payment due on October 1, 2022. The payment was made on October 14, 2022 in the amount of $26,350. This late payment should have been disclosed on the EMMA portal within 10 days, but the County was not aware of this requirement, so it wasn't filed until. January 31, 2023 with the annual disclosure submission.  14    12/29/2023  ATTACHMENT #3  North East Carolina Prep  1  Whati isa Charter School? Charters schools arepublics schools ofchoiceth thata area authorizedb bythes StateE Boardof States andl localtaxd dollarsaret thep primaryt fundingsourcesft forcharters schoois, whichhave Charters schools operatey withf freedomf from manyo ofther regulationsthatg goverd district schools, butcharters schools arehelda accountablet throught the State assessmentand  Educational ando operatedbyin independentn open enrollmenta andcannatd religiousg group,o orc charge-tuition. accountabiitys  ofdirectors. admissions, associatew witha anyreligionor  2  School Report Card  3  1    12/29/2023  Highlights 12 Prek- 12 Edgecombe County Nash, Pitt, Wilson, andMartino programsinthes state  Edgecombe County'so only Charter School 2022-2 023-2 2024 1of2Prek- Three StarFFAChapter  Memberc fN NCHSAA- TarRiverc Weh haveal allsportsexceptF Football)  4  2022-2023 Test Scores  5  2022-2023 Test Scores  6  2    12/29/2023  2022-2023 Test Scores  7  Our Vision, Our Future  NECP  aml Edgecombe County  8  Agricultural Building  9  3    12/29/2023  Growth Plan- Three Phases Phase1- Track, Soccer Field, Cafeteria, Dressing Rooms, Additional Entrancei to Campus, Student Parkingl Lot Phase 2- Gym,A Additionai Classrooms (bleachers) Phase 3- Baseball, Softball, Tennis Courts, Football, Field  House  10  11  12  4    12/29/2023  House Bill2 219 pishare oflocala current funds provided bye county commissionen. taxest provide dirocta appropriations forcapt buidingo constructiona andre renovation, and lumishings ande equipment. usedthel lundste acquire property. whichthe purchased capital fundsv  Charter Counties Counties contributingo courty  schools  county coud subordinatete otherk lens, andrelease lthec charter paide beckthec fundsp prorided."  13  YOURHEALTH ourspecialty.  Paul R. Brown Leadership Academy Receives $70,000 for Gymnasium Renovation from Bladen County Commissioners  14  adins fors one first countien in ate  15  5    12/29/2023  Fiscal Responsibility  16  Investing Inl NECP, Investing inl Edgecombe County!  17  6    ATTACHMENT #4  Budget Amendments to Be Approved  by the Board of Commissioners    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number Journal Number Date  Biyesice beCounty  FROM: PURPOSE: G/L ACCOUNT# Decrease 10-9901-9999-01 Increase: 10-4111-5121-00 10-4111-5181-00 10-4111-5182-00 10-4111-5188-00 10-4120-5121-00 10-4120-5181-00 10-4120-5182-00 10-4120-5188-00 10-4130-5121-00 10-4130-5181-00 10-4130-5182-00 10-4130-5188-00 10-4140-5121-00 10-4140-5181-00 10-4140-5182-00 10-4140-5188-00 10-4146-5121-00 10-4146-5181-00 10-4146-5182-00 10-4146-5188-00 10-4145-5121-00 10-4145-5181-00 10-4145-5182-00 10-4145-5188-00 10-4170-5121-00 10-4170-5181-00 10-4170-5182-00 10-4170-5188-00 10-4180-5121-00 10-4180-5181-00 10-4180-5182-00 10-4180-5188-00 10-4210-5121-00 10-4210-5181-00 10-4210-5182-00 10-4210-5188-00 10-4260-5121-00 104260-5181-00:4*5 FICA 10-4260-5182-00 10-4260-5188-00 10-4310-5121-00 10-4310-5181-00  Eric Evans  RE:  County Manager  DEPARTMENT  TOI DISTRIBUTE THE SALARY RESERVE TO THE DEPARTMENT SALARY! LINES TO  COVER INCREASES. ANDI MOVES TO THE MINIMUM.  CURRENT BUDGET 1,700,000  INCREASE (DECREASE) $ (1,700,000.00)  ACCOUNT! NAME Salaries and Benefits Reserve  AMENDEDI BUDGET  0  SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 4018 SALARY FICA RETIREMENT 401K SALARY FICA. RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY RETIREMENT 401K SALARY FICA  176,460 13,600 21,522 39,000 590,800 46,400 74,000 12,200 417,004 39,469 58,016 9,800 334,000 26,500 42,100 7,000 117,500 9,100 14,400 2,400 117,500 9,100 14,400 2,400 157,000 18,000 19,139 3,400 180,624 13,818 22,050 3,620 280,000 22,000 35,000 6,000 362,848 28,106 41,532 7,348 63 3.185,930 316,603  14,220.00 1,088.00 1,849.00 711.00 41,285.00 3,158.00 5,367.00 2,064.00 31,861.00 2,437.00 4,142.00 1,593.00 26,843.00 2,054.00 2,490.00 1,342.00 11,207.00 857.00 1,457.00 560.00 11,094.00 849.00 1,442.00 555.00 19,578.00 1,498.00 2,545.00 979.00 20,594.00 1,575.00 2,677.00 1,060.00 34,595.00 2,647.00 4,497.00 1,730.00 32,607.00 2,494.00 4,239.00 1,630.00 158,960:00 12,161.00  190,680 14,688 23,371 39,711 632,085 49,558 79,367 14,264 448,865 41,906 62,158 11,393 360,843 28,554 44,590 8,342 128,707 9,957 15,857 2,960 128,594 9,949 15,842 2,955 176,578 19,498 21,684 4,379 201,218 15,393 24,727 4,680 314,595 24,647 39,497 7,730 395,455 30,600 45,771 8,978 3:344,890 328,764  $ $ $ $ $ $ $ $ $ $  $    10-4310-5182-00 10-4310-5188-00 10-4312-5121-00 10-4312-5181-00 10-4312-5182-00 10-4312-5188-00 10-4313-5121-00 10-4313-5181-00 10-4313-5182-00 10-4313-5188-00 10-4320-5121-00 10-4320-5181-00 10-4320-5182-00 10-4320-5188-00 10-4330-5121-00 10-4330-5181-00 10-4330-5182-00 10-4330-5188-00 10-4350-5121-00 10-4350-5181-00 10-4350-5182-00 10-4350-5188-00 10-4371-5121-00 10-4371-5181-00 10-4371-5182-00 10-4371-5188-00 10-4381-5121-00 10-4381-5181-00 10-4381-5182-00 10-4381-5188-00 10-4910-5121-00 10-4910-5181-00 10-4910-5182-00 10-4910-5188-00 10-4960-5121-00 10-4960-5181-00 10-4960-5182-00 10-4960-5188-00 10-5330-5121-00 10-5330-5181-00 10-5330-5182-00 10-5330-5188-00 10-5820-5121-00 10-5820-5181-00 10-5820-5182-00 10-5820-5188-00 19-5310-5121-00 19-5310-5181-00 19-5310-5182-00 19-5310-5188-00 56-5233-5121-00 56-5233-5181-00 56-5233-5182-00 56-5233-5188-00 60-4720-5121-00 60-4720-5181-00 60-4720-5182-00 60-4720-5188-00 66-7110-5121-00 66-7110-5181-00 667110-5182-00 66-7110-5188-00 12-5100-5121-00 12-5100-5181-00  RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA  474,091 174,000 495,715 41,388 65,950 10,821 51,339 3,927 6,987 2,567 2,380,698 206,738 329,429 54,049 247,967 22,500 32,000 5,000 151,000 10,121 15,537 26,447 2,000,730 281,950 328,300 58,000 107,257 10,137 16,152 3,100 168,000 12,181 19,410 3,185 82,798 6,571 10,470 1,718 44,592 3,581 5,704 939 46,823 3,703 5,966 1,000 5,767,701 445,566 696,722 114,319 120,100 9,189 15,506 2,402 725,000 55,000 38,000 6,200 480,000 34,000 55,000 9,000 75,715 6,034  20,665.00 7,948.00 44,856.00 3,431.00 5,831.00 2,243.00 1,841.00 141.00 239.00 92.00 81,239.00 6,215.00 10,561.00 4,062.00 5,838.00 447.00 759.00 292.00 6,605.00 505.00 859.00 330.00 85,700.00 6,556.00 11,141.00 4,285.00 9,074.00 694.00 1,180.00 454.00 12,962.00 992.00 1,685.00 648.00 11,981.00 917.00 1,558.00 599.00 9,806.00 750.00 1,275.00 490.00 7,973.00 610.00 1,036.00 399.00 400,807.00 30,662.00 52,105.00 20,040.00 2,549.00 195.00 331.00 127.00 27,876.00 2,133.00 3,624.00 1,394.00 36,320.00 2,778.00 4,722.00 1,816.00 11,860.00 907.00  494,756 181,948 540,571 44,819 71,781 13,064 53,180 4,068 7,226 2,659 2,461,937 212,953 339,990 58,111 253,805 22,947 32,759 5,292 157,605 10,626 16,396 26,777 2,086,430 288,506 339,441 62,285 116,331 10,831 17,332 3,554 180,962 13,173 21,095 3,833 94,779 7,488 12,028 2,317 54,398 4,331 6,979 1,429 54,796 4,313 7,002 1,399 6,168,508 476,228 748,827 134,359 122,649 9,384 15,837 2,529 752,876 57,133 41,624 7,594 516,320 36,778 59,722 10,816 87,575 6,941 LA  $ $  $ $ $ $ $  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $    12-5100-5182-00 12-5100-5188-00 12-5111-5121-00 12-5111-5181-00 12-5111-5182-00 12-5111-5188-00 12-5120-5121-00 12-5120-5181-00 12-5120-5182-00 12-5120-5188-00 12-5121-5121-00 12-5121-5181-00 12-5121-5182-00 12-5121-5188-00 12-5122-5121-00 12-5122-5181-00 12-5122-5182-00 12-5122-5188-00 12-5148-5121-00 12-5148-5181-00 12-5148-5182-00 12-5148-5188-00 12-5151-5121-00 12-5151-5181-00 12-5151-5182-00 12-5151-5188-00 12-5154-5121-00 12-5154-5181-00 12-5154-5182-00 12-5154-5188-00 12-5155-5121-00 12-5155-5181-00 12-5155-5182-00 12-5155-5188-00 12-5156-5121-00 12-5156-5181-00 12-5156-5182-00 12-5156-5188-00 12-5160-5121-00 12-5160-5181-00 12-5160-5182-00 12-5160-5188-00 12-5163-5121-00 12-5163-5181-00 12-5163-5182-00 12-5163-5188-00 12-5164-5121-00 12-5164-5181-00 12-5164-5182-00 12-5164-5188-00 12-5165-5121-00 12-5165-5181-00 12-5165-5182-00 12-5165-5188-00 12-5166-5121-00 12-5166-5181-00 12-5166-5182-00 12-5166-5188-00 12-5167-5121-00 12-5167-5181-00 12-5167-5182-00 12-5167-5188-00 12-5168-5121-00 12-5168-5181-00  RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA  9,616 1,580 219,826 17,287 27,545 4,520 37,158 2,929 4,668 766 324,083 25,511 40,652 6,670 7,186 556 886 146 8,015 631 1,006 165 134,131 10,572 16,847 2,764 29,167 2,305 3,672 602 65,457 5,097 8,122 1,332 42,577 3,353 5,342 877 134,867 10,721 17,084 2,803 13,141 1,054 1,680 276 414,710 32,713 52,127 8,552 180,674 14,218 22,655 3,717 82,344 6,551 10,440 1,713 195,267 15,265 24,323 3,990 147,278 11,357  1,542.00 593.00 13,586.00 1,039.00 1,766.00 679.00 4,417.00 338.00 574.00 221.00 17,186.00 1,315.00 2,234.00 859.00 290.00 22.00 38.00 14.00 835.00 64.00 109.00 42.00 10,372.00 793.00 1,348.00 519.00 1,526.00 117.00 198.00 76.00 7,728.00 591.00 1,005.00 386.00 3,049.00 233.00 396.00 152.00 15,138.00 1,158.00 1,968.00 757.00 2,999.00 229.00 390.00 150.00 26,126.00 1,999.00 3,396.00 1,306.00 11,936.00 913.00 1,552.00 597.00 5,851.00 448.00 761.00 293.00 4,726.00 362.00 614.00 236.00 5,533.00 423.00  11,158 2,173 233,412 18,326 29,311 5,199 41,575 3,267 5,242 987 341,269 26,826 42,886 7,529 7,476 578 924 160 8,850 695 1,115 207 144,503 11,365 18,195 3,283 30,693 2,422 3,870 678 73,185 5,688 9,127 1,718 45,626 3,586 5,738 1,029 150,005 11,879 19,052 3,560 16,140 1,283 2,070 426 440,836 34,712 55,523 9,858 192,610 15,131 24,207 4,314 88,195 6,999 11,201 2,006 199,993 15,627 24,937 4,226 152,811 11,780:  $ $ $ $ $ $ $ $ $ S $ $ $ $ $  $ $ $ $ $ $ $ $ $ $ $ $  $ $    12-5168-5182-00 12-5168-5188-00 12-5174-5121-00 12-5174-5181-00 12-5174-5182-00 12-5174-5188-00 12-5180-5121-00 12-5180-5181-00 12-5180-5182-00 12-5180-5188-00 12-5183-5121-00 12-5183-5181-00 12-5183-5182-00 12-5183-5188-00 12-5189-5121-00 12-5189-5181-00 12-5189-5182-00 12-5189-5188-00 12-5198-5121-00 12-5198-5181-00 12-5198-5182-00 12-5198-5188-00 12-5212-5121-00 12-5212-5181-00 12-5212-5182-00 12-5212-5188-00 12-5231-5121-00 12-5231-5181-00 12-5231-5182-00 12-5231-5188-00 12-5225-5121-00 12-5225-5181-00 12-5225-5182-00 12-5225-5188-00  RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K SALARY FICA RETIREMENT 401K  18,096 2,970 506,975 39,686 63,237 10,375 309,697 24,014 38,266 6,278 6,625 513 818 135 42,594 3,388 5,400 886 18,792 1,464 2,333 383 17,560 1,372 1,919 315 30,091 2,302 3,886 603 50,000 3,825 5,125 1,000  719.00 277.00 33,666.00 2,575.00 4,377.00 1,683.00 17,100.00 1,308.00 2,223.00 855.00 116.00 9.00 15.00 6.00 3,540.00 271.00 460.00 177.00 2,596.00 199.00 338.00 130.00 2,987.00 229.00 388.00 149.00 1,405.00 107.00 182.00 70.00 127.00 10.00 17.00 6.00  18,815 3,247 540,641 42,261 67,614 12,058 326,797 25,322 40,489 7,133 6,741 522 833 141 46,134 3,659 5,860 1,063 21,388 1,663 2,671 513 20,547 1,601 2,307 464 31,496 2,409 4,068 673 50,127 3,835 5,142 1,006  e $  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  TOTAL  1,700,000.00 CORRECT  MUST BE "CORRECT" DATE 12123  DEPARTMENT HEAD  ayal2  Thisi instrument has been preaudited int the manner required by thel Local Government Budget and Fiscal Control Act.  FINANCE OFFICER  12/1/2023  VA APPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED 12121l23 DATE  & COUNTY MANAGER  ACTION" TAKEN BYI BOARD OF COMMISSIONERS:  APPROVED AND ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  2  Budget Revision Number Joumal Number Date 12/20/2023 DEPARTMENT  FROM:  Michelle Etheridge  RE: Health Department  PURPOSE: Budget Revision tos set ups statei funds for AA7 719E Bridge Access Program for Covid" 191 Vaccines  CURRENT BUDGET  INCREASE 56,194.00  GIL ACCOUNT# REVENUES 123519-440477  ACCOUNT NAME AA7 719E Bridge Access Program for Coivd1 19 Vaccines  (DECREASE) AMENDEDI BUDGET  56,194.00  Total Revenues EXPENDITURES 125236-512100 125236-518100 125236-518200 125236-518300 125236-518800 125236-523900 125236-523301  56194 6,000.00 459.00 731.00 1,500.00 120.00 39,884.00 7,500.00  Salaries FICA Retirement Insurance 401K Supplies Other Education Medical  0 0 0 0 0 0 0  6,000.00 459.00 731.00 1,500.00 120.00 39,884.00 7,500.00  Total Expenditures TOTAL  56194  DEPARTMENTI lLBHnt DATE la20/23 FINANCE OFFICER Cciglafle 13-2193  Thisi instrument hasb been preaudited int ther manner required byt the! Local Govemment BudgetandFi FiscalControiAct  VAPPROVED NOT APPROVED  REÇOMMENDED NOT RECOMMENDED 17129123 DATE  Sad COUNTYMANAGER  ACTIONTAKEN! BYE BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ON MINUTES DATED: NOT APPROVED-DATE  CLERK TO THE BOARD  Revisedd duly 2021    For Information  Budget Amendments Reviewed  by the Finance Director    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number Joumal Number  Date 12/19/23  RD  FROM:  TANYA HEATH  RE: COOPERATIVE EXTENSION  DEPARTMENT  PURPOSE: TO TRANSFER GRANT MONEY FROM THE REVENUE ACCOUNT TO MISCELLANEOUS ACCOUNT  CURRENT BUDGET  INCREASE (DECREASE) 4,967.00  G/L ACCOUNT# REVENUES I 10-4950-5499-48  ACCOUNT NAME MISCELLANEOUS  AMENDED BUDGET 4,947 5,467  500  Total Revenues EXPENDITURES, I 10-0025-4368-06  4967 4967  REVENUE ACCOUNT  4,967  Total Expenditures TOTAL  4967 0 CORRECT 1  MUST BE "CORRECT" DATE  DEPARTMENT HEAD FAah  12/19/23  Thisinstrument hask been preauditedintnemanne: required by thelocal Government Budget and Fiscal Control Act.  FINANCE OFFICER Cdagbayld  - APPROVED NOTAPPROVED  RECOMMENDED NOT RECOMMENDED 12/24123 DATE  99 COUNTY MANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ON MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised. July 2021    ATTACHMENT #5  Memorandum  To: From: Date: Re:  Board of Commissioners Evans, County Manager Mileage Reimbursement Rate  Eric 12/21/23  B  Edgecombecounty  Iti is the County's practice to follow the standard mileage reimbursement rate set by the Internal Revenue Service. Recently, the IRS issued a notice that it is increasing the rate from 65.5 cents  to 67 cents per mile.  recommend that the Board approves the new mileage  reimbursement rate of 67 cents.  OFFICE OF THE COUNTY  1  MANAGER    IRS  IRS issues standard mileage rates for  2024; mileage rate increases to 67 cents a  mile, up 1.5 cents from 2023  IR-2023-239, Dec. 14, 2023  WASHINGTON = The Internal Revenue Service today issued the 2024 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes. Beginning on Jan. 1, 2024, the standard mileage rates fort the use of a car (also vans, pickups or paneltrucks) will  be:  67 cents perr mile driven for business use, up 1.5 cents from 2023.  21 cents perr mile driven for medical or moving purposes for qualified active-duty members oft the Armed 14 cents per mile driven in service of charitable organizations; the rate is set by statute and remains  Forces, a decrease oflcent from 2023.  unchanged from 2023.  These rates apply to electric and yendetectricautomobles as well as gasoline and diesel-powered vehicles. The standard mileage rate for business use is based on an annual study oft thei fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs. Itisi important to note that under the Tax Cuts and. Jobs Act, taxpayers cannot claim a miscellaneous itemized deduction for unreimbursed employee travel expenses. Taxpayers also cannot claim a deduction for moving expenses, unless they are members oft the Armed Forces on active duty moving under orders to a permanent Taxpayers always have the optionofcalculating: the actual costs of using their vehicle rather than using the Taxpayers can use the standard mileage rate but generally must opt to use iti ini the first year the car is available forb business use. Then, in later years, they can choose either the standard mileage rate or actual expenses. Leased vehicles must use the standard mileage rate method fort the entire lease period (including renewals) ift the  change of station. For more details see Moving expenses for members oft the armed forces.  standard mileage rates.    standard mileage ratei is chosen.  Notice 2024-08 PDF contains the optional 2024 standard mileage rates, as well ast the maximum automobile cost used to calculate the allowance under ai fixed and variable rate (FAVR) plan. In addition, the notice provides the maximum fair market value of employer-provided automobiles first made available to employees for personal usei in calendar year 20241 forwhiche employers may use the fleet-average valuation rule in ort the vehicle cents-  per-mile valuation rule.  Page Last Reviewed or Updated: 14-Dec-2023    ATTACHMENT #6  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager W  EdgecombeCounty  12/29/23  Sign-on and Retention Bonus Policy for Child Welfare Position  In the last few years, we have experienced higher than average vacancies in Child Welfare positions in Social Services, especially with Social Worker investgative/Assesment & Treatment positions. Though Ms. Betty Battle, DSS Director, and her team have done an excellent job in making sure those critical services are provided, the longer we experience such high turnover, the more difficult it becomes to effectively provide those services.  Most agencies across the state and nation are experiencing the same challenge. That has prompted counties to employ new strategies to mitigate the problem. As you know, we recently overhauled our Compensation Plan, which included raising salaries across the County. We have already seen the new Compensation Plan positively impact turnover in most of our departments. However, with the Social Worker IAT position, turnover continues to be high. We believe that is due to the ongoing competition for qualified social workers in the field, as well as the difficulty of the work of that particular position. This position provides the most intensive service of our child welfare positions and often puts the employee  in difficult or even threatening circumstances.  One strategy we see many counties now using is sign-on and retention bonuses. From the information Ms. Battle gathered, counties are offering between $2,000 and $20,000 for sign-on and/or retention bonuses. Though the use of such bonuses is relatively new, and therefore data from large  1    December: 29, 2023  samples is not available to definitively prove its effectiveness, feedback  we're receiving shows that itisas strategy worth using.  Considering the dire importance of us addressing the high turnover in Child Welfare, and that 50% of the cost of the bonus is reimbursable from the state which minimizes the cost to the County, I recommend that the Board approves the attached Sign-on and Retention Bonus policy and authorize staff to develop Sign-on and Retention Bonus agreements consistent with the policy. It should also be noted that at their last meeting, there was consensus support from the Human Services Board for the use of sign-on  and retention bonuses.  2    Edgecombe County  Sign-On and Retention Bonus Policy for in the Department of Social Services  Social Worker Investigative/Assessment & Treatment Positions  Purpose and Use:  The purpose of this Sign-On and' Retention Bonus Policy is to attract and retain qualified individuals for hard-to-fill Social Worker nvestgatweAssesment & Treatment positions within Edgecombe County's Department of Social Services necessary to carry out critical The Sign-On and Retention Bonuses are discretionary bonuses that serve as a recruitment and retention incentive to aid ini the employment of staffi in critical Social' Worker nvesngatveAssesiment & Treatment positions which have labor market shortages, and which these shortages effect the provision of critical services in our Child' Welfare unit. Sign-on and Retention Bonuses are not tied to meeting specific goals, special levels of  services ofi the agency.  productivity, quality and accuracy or work, efficiency, or attendance.  Eligibility:  New employees ini full-time, Social Worker nvestgatveAssesment & Treatment positions ini the Child' Welfare Unit of the Edgecombe County Department of Social Services are eligible for a Sign-on Bonus. This includes employees inwork-against: status. The employee must be willing to execute a Sign-on Bonus Agreement at the time of hire. Existing, full-time employees in Social Worker investgatveAssessment & Treatment positions int the Child Welfare Unit of the Edgecombe County Department of Social Services that have successfully completed their probationary period, and have not received a sign-on bonus, are eligible for a Retention Bonus. The employee must be willing  to execute a Retention Bonus Agreement.  Payment and Recoupment of Sign-on or Retention Bonus:  A Sign-On Bonus of $6,000 will be paid in three installments to new, full-time employees in Social Worker nvesngalveAssessment & Treatment positions in the Child Welfare Unit of the Edgecombe County Department of Social Services who have executed a Sign-on Bonus Agreement. The firsti installment of $2,000 will be paid withing 30 days of the employee'st first paycheck. The second installment of $2,000 will be paid within 30 days of the 12th month of employment. The third installment of $2,000 will be paid within 30 days oft the 24th month of employment. The second and third installments will only be paid if the employee is in an active pay status and remains employed in a full-time Social Worker    nvestgatveAssesment & Treatment position ini the Child Welfare Unit of the Edgecombe A Retention Bonus of $6,000 will be paid in three installments to existing, full-time employees in Social Worker nvestgatveAssesiment & Treatment positions in the Child Welfare Unit of the Edgecombe County Department of Social Services who have successfully completed their probationary period, have not received a Sign-on Bonus, and have executed a Retention Bonus Agreement. The first installment of $2,000 will be paid within 30 days after signing the Retention Bonus Agreement. The second installment of $2,000 will be paid within 30 days of the 12th month following the signing of the Retention Bonus Agreement. The third installment of $2,000 will be paid within 30 days of the 24th month following the signing of the Retention Bonus Agreement. The second and third installments will only be paid if the employee is in an active pay status and remains employed in ai full-time Social Worker nvesigatveAisesiment & Treatment position in the Child' Welfare Unit of the Edgecombe County Department of Social Services. Employees are notr required to accept a Sign-on or Retention Bonus. Ifa Sign-on or Retention Bonus is offered to an applicant or employee, the applicant of employee is free to decline the bonus. Sign-on or Retention Bonuses are not mandatory, and it is not a condition of  County Department of Social Services.  employment to accept a Sign-on or Retention Bonus.  Repayment:  Before an employee may receive a Sign-on or Retention Bonus, that employee must execute an agreement under which the employee must repay the bonus, in whole or in part, if they terminate employment with Edgecombe County Department of Social Services or transfer to another position not covered by this policy, either voluntarily or involuntarily, before the completion of the defined period of consecutive service. The period of consecutive service begins at the payment of the first installment and will equal to 12 months for each installment of $2,000 for a total of 36 months of consecutive service for 3 installments One month of credit towards the period of consecutive service is granted for each month that the employee is in pay status for one-half or more of the scheduled workdays and holidays ini the pay period. Time on militaryleave or workers' compensation leave applies to the period of consecutive service, with the final installment being paid when the employee Ifan employee is on leave without pay, all periods of time for. the consecutive service calculation, and all agreements under which the employee must repay the bonus, will be paused fort thet time while the employee is onl leave without pay. (Fore example,ifan employee receives a Retention Bonus first installment at signing, then the second instalment at the 12th month, buti then goes on leave without payfor 21 months, the third installment would be  totaling $6,000.  returns to work.  paid 14 months after the second installment.)    Employees are free to not sign this agreement: and not receive a Sign-on or Retention Bonus, but the employee must sign ther repayment agreement to receive the bonus.  The repayment shall be based ont the following formula:  Amount of Sign-on or Retention! Bonus Received/ Period of Consecutive Service, inl Months=F Prorated Monthly Prorated Monthly Amount Prorated Monthly Amount x (Period of Consecutive Service - Months Worked) = For example, if a new employee executed a Sign-on Bonus agreement, then received a $2,000Sign-on Bonus first installment, and a second installment of$2,000 at twelve months of employment, but the employee leaves one month later, the repayment would be $4,000 Sign-on bonus recelved/24-month period of consecutive service =$ $167 Prorated Monthly Amount The amount due shall be deducted, ini full, fromthei final paycheck to the employee: from the County. If1 the amount deducted exceeds thei final paycheck, the remaining balance shall be Employees may not be disciplined for failing to stay in the position for the full period of consecutive service. Similarly, although an employee may have an amount to repay if the employee received a Sign-on or Retention Bonus but did not stayi in the position for the full period of consecutive service, the only remedy is to recover those funds from the employee, Notwithstanding any other provision of this Policy, an employee does not need to repay any amount of a bonus ifi the employee's transfer or termination of employment was due to: Death or severe illness requiring hospitalization of the employee or the employee's Separation because employee was unable to perform all the position's essential duties The employee is promoted to a supervisory position within the Department of Social  Amount Amount Due  calculated as follows:  167X/24months-13: months) =$ $1,837 Amount Due  paidi int full to the Countywithin 60 days from the last date of employment.  not1 tos seek disciplinary action against the employee.  immediate family member; Areductioninf force; or Services.  because of a medical condition as verified by a licensed physician;or  Chief Finance Officer's Approval  Sign-on and/or Retention Bonus payouts of 10 or more employees within ai fiscal year shall require advance approval byt the Chief Finance Officer to confirm funds availability. Written confirmation must be sent tot the County Manager before al bonus payout is authorized.    The approval of all personnel actions, including Sign-on and Retention bonuses, is subject tot the availability ofi funds. No action can be implemented that would exceed the funds available. Any Sign-on Bonus Agreement or Retention Bonus Agreement shall include a statement of notification that the bonus is subject tot the availability ofi funds.  Reviewed and approved by the Edgecombe County Board of Commissioners on. January2,  2024.  Chairman  Clerk to the Board    ATTACHMENT #7  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager 4  12/28/23  Edgecombelounty H CAROL  Acceptance of Grant Award from Eastpointe  We have been awarded a $60,000 grant from Eastpointe through the County Initiative for the Impact of Opioid Use. These funds will be used to purchase critical equipment for our Community Paramedic program. A list of approved equipment is included in recommend that you approve the acceptance of this grant  the grant agreement.  award with its accompanying project ordinance.  OFFICE OFTHE COUNTY  1  MANAGER    DocuSign Envelope ID: 375CB68E-26BE-4D12-A389-SFA1DCA43AE3  Corporate Office: 514 East Main Street Post Office Box 369 Beulaville, N.C.28518 Sarah N. Stroud, CEO  EASTPOINTE  Provider Service Line: 888-977-2160  Member and Recipient Service Line: 800-913-6109 24/7 Behavioral Health Crisis Line: 866-218-1328  November 9, 2023 County of Edgecombe Mr. Eric Evans County Manager Tarboro, NC 27886 Dear Mr. Evans,  201 St. Andrew Street, Rm 402; PO Box 10  Congratulations. Edgecombe County's Community Paramedic Program proposal has been chosen to participate in Eastpointe's County Initiative for the Impact of Opioid Use and/or Whole Person The amount of $60,000 will be awarded for this FY24 initiative. We are excited for our expanded partnership in serving Edgecombe's residents. Eastpointe's Contracts Department will reach out to you  Integrated care.  with the next steps for this process. merom@casipoimte.ne. Sinçerelyaur  Ifyoul have any questions about this award, please contact me at 252-520-8866 or  Moviau (yrom 11/9/2023 Monique mquecroom) MS, NCI  Network Project & Provider System Maintenance Manager cc: Victoria Jackson, Chief, External Operations Tarmeldria Lane, Contracts Administrator Catherine Dalton, ChiefofBusiness: Operations Sarah Stroud, Chief Executive Officer Mark Lloyd, Assistant Director ofNetwork Operations Dalton Barrett, Community Paramedic  Terrell Alston, Senior Director of Provider Contracting & Community Affairs  DocuSignedby: biber 064918E8AB8644B..  11/13/2023  NCOA  Ifyou are deaf or hard of hearing, dia/711 for NC Relay or 7-888-819-5112  An Equal Opportunly/Afimative Action Employer  www.eastpointe.net    DocuSign Envelope ID: 54824939-1E4E-4E-4887-A900-ECOAC09AEBEO  Corporate Office: 514E East Main Street Post Office Box 369 Beulaville, N.C.2 28518 Administration: 800-513-4002 24/7 Access to Care: 800-913-6109 Sarah N. Stroud, CEO  EASTPOINTE  TO: FROM: RE:  PROVIDER  CONTRACTS DEPARTMENT  FY23-24STATE FUNDED SERVICES CONTRACT  Enclosed please find your contract for State funded (IPRS) services for Fiscal Year 2023-2024, effective July 1,2023, through June 30, 2024. This is separate and apart from your Medicaid (MCO) contract, it The following forms may need to be submitted to Network Operations as part of your contractual  does not relate to the Medicaid (MCO) contract.  requirements:  a. Eastpointe Practitioner Provider Change Form: If updates are necessary. b.1 Eastpointe Agency Provider Change Form: If updates are: necessary. c.P Provider Participants for Disaster Shelters Form (Must be submitted annually) d. Disaster Plan Template (Must be submitted annually, can use template or another format) e. Request for MCO Approval Letter to Subcontract (Must be submitted if update or new f.IRS Form W-9 (Must be submitted if changes have occurred in your organization during g. Electronic Funds Transfer Form (EFT) (Must be submitted if changes have occurred in your organization during the year and have not] previously been submitted) h. Trading Partner Agreement (TPA)(Must be submitted if changes have occurred in your organization during the year and have not been previously submitted) Ifyou need to complete these forms, they can bei found on the Eastpointe website at www.eastpointe.net Once completed, please submit forms to. Network Operations at: networkoperationseastpointe.net  submission needed)  the year and have not previously been submitted)  then under the "For Provider Community" section and "Contracting Forms."  Provider Relations Account Representative  Every provider who has a contract with Eastpointe is assigned a Provider Relations Account Representative (PRAR) as your first point of contact. You and your organization can reach out to your assigned PRAR with any questions and ifthe question is outside oftheir scope, they will connect you with the internal staffr members who may assist you. To determine whichl PRAR is assigned to your agency you can check our website www.eastpointe.net and then click on Provider, then Information, Manuals and  Ifyoua are deaf or hard of hearing, dial 711 for NC Relay or 1-888-819-5112  An Equal Opportuniy/Afimative. Action Employer  www.eastpointe.net    DocuSign Envelope ID: 54824939-1E4E-4E-4687-A900-ECOAC09AEBED  Forms then Manuals and Information then click on Provider Relations Account Representative Provider Assignment List. This will provide you with the name, direct phone number and email address for the You may also contact our Network Operations Call Center at (888)977-2160 and they will connect you  PRAR assigned to your agency. with the PRAR assigned to your agency. Provider Operations Manual:  The contract incorporates the Provider Operations Manual by reference in Article L1.0. The Operations Manual is available to providers on the Eastpointe's website at www.eastpointe.ne: under the "For Provider Community" section and Manuals/nformation." Please review this manual prior to entering into the agreement with Eastpointe. Thei manual contains al listingofpertinent rules, regulations, standards, and other information distributed by the Department of Health and Human Services (DHHS) that are necessary: for the provider's performance under thet terms ofthe contract. Under thet terms oft the contract, itis the provider's responsibility to access this information. It is Eastpointe's responsibility to notify providersofanys substantive changeinruleorr regulation as soon as] possible after receipt ofthei information from DHHS; therefore, we encourage providers to check our website frequently for these updates. The Provider Operations Manual sets forth the terms for liability insurance. We encourage providers to review this section with their insurance carrier prior to entering into the agreement. Providers are responsible for submitting updated Certificates of Insurance (COI) to Eastpointe Human Services as Please submit all COIS to Network Operations at: nctworkoperations.casipointe.nel, with subject line:  Liability Insurance:  policies arei renewed. Your. Agency Name - COI.  Responders to Survivors of Disasters and Other Hazards:  Article II, Section 16 of the contract sets forth the terms for Responders to Survivors of Disasters and Other Hazards. The PROVIDER PARTICIPANTS FOR DISASTER SHELTERS FORM must be submitted annually tol Network Operations. This form is only for providers that provide MH/SA services only. This information is used in case of a disaster. Eastpointe will identify staff to contact the licensed staffidentified ont the PROVIDER: PARTICIPANTS FORDISASTER: SHELTERS FORM. Thel link is available on the website to access the form and complete it electronically. Disaster Plans are due annually and must be submitted to Network Operations. A Disaster Plan Template is available, but you are not required to utilize our format, however; all disaster plans should include the following required  elements:  Policies and Procedures to address staffe expectations during natural and man-made disasters. Location ofemergency/first. aid kits to deal with loss ofpower, water supply, heat, or minorir injury. Training requirements ofs staffincluding bloodi borne pathogens, first aid, CPR, crisisi intervention, Communication plans among the agency and responsible parties for communicating during a Safety and communication plans to facilitate open communication with consumers, their families,  Critical Incident Stress Debriefing, etc.  disaster, plans for communicating with the LME during a disaster.  and others in preparation in case ofa a disaster.  Ifyou are deafo or hard of hearing, dial 711 for NC Relay or 1-888-819-5112  An Equal Opportunly/Afimatiye Action Employer  www.eastpointe.ne:    DocuSign Envelope ID: 54824939-1E4E-4667-A900-ECOAC09AEBED  Please submit all Disaster Plans to Network Operations at: etworkoperationsaeastpointenet  Subcontracting:  Article I, Section 15, states that iti is the provider'si responsibility to notify the LME ofa any subcontracting arrangements. A REQUESTI FORN MCO APPROVAL LETTER TO: SUBCONTRACT must be included  ift the subcontract has not been approved by Eastpointe previously.  Attachments A-1 through A-4:  Attachments A-1 through A-4 contain the list ofs services covered by this agreement. Please review the Attachments for accuracy before signing. If there are any errors or needed corrections, please contact Eastpointe Network Operations at networkoperations@eastpointe.net or 888-977-2160.  NCTracks  All contracted providers MUST be enrolled with NCTracks. All sites must be enrolled in NCTRACKS prior to being added to your contract and all Practitioners must be linked to your agency prior to being credentialed and/or linked to your agency in our electronic system. Ify you arei not enrolled with] NCTracks  call 800-688-6696 or email NCMedicaid@s.com. Implementation of COVID-19 Billing Codes  Since the beginning of the COVID-19 Public Health Emergency, an unprecedented array of temporary regulatory waivers and new rules have been issued to equip the healthcare system with maximum flexibility to respond to the 2019 Novel Coronavirus (COVID-19) pandemic. These temporary changes have resulted in an on-going surgeofCOVID-191 Billing Codes. Eastpointe remains vigilant at distributing all updates to the COVID-19 Billing Codes and loading the appropriate codes in Eastpointe's Provider As opposed to completing Contract Amendments for each batch of COVID-19 Billing Codes and potentially causing interruptions in service, Eastpointe has decided to expedite the implementation of COVID-19 Billing Codes by utilizing Eastpointe's Listserv. Eastpointe will distribute all COVID-19 Billing Codes via Memorandum/Buletin on Eastpointe's Listserv. Therefore, it is imperative that Provider's sign-up for Eastpointe's Provider Listserv, maintain accurate contact information in the Listserv, and designate staff from their organization to monitor the Listserv and receive many important  Portal, AlphaMCS.  updates and announcements as required by Eastpointe' 's Provider Operations Manual.  Listserv  As required by Eastpointe's Provider Operations Manual, Providers MUST sign-up for Eastpointe's Provider Listserv, maintain accurate contact information in the Listserv, and designate staff from their organization to monitor the Listserv and receive all ofl Eastpointe's updates and announcements. To sign-  up for Eastpointe's) Provider Listserv: 2) Click on Provider 3) Then click on Manuals and Forms 4) Then click on Listserv Announcements 5) Go to: Sign up toj join the Eastpointe Listserv! 7) Click on the Sign-Up button  1) Go to Eastpointe's website at tpwww.caspomenet  6) Enter your email address (make sureyouty typeitcorrectly), enter your first and last name and agency  Ifyou are deafor hard of hearing, dial 711 for NCI Relay or 1-888-819-5112  An Equal Opportunly/Afimative Action Employer  www.eastpointe.net    DocuSign Envelope ID: 54824939-1E4E-4E-4687-A900-ECOAC09AEBEO  8) After you sign up, a' Thank you page will open. You have been added to the mailing list and can *Every provider must have atl least one member of their staff signed up for Listserv as this is our Once you have electronically signed this contract it will automatically be sent to Eastpointe to add the additional required signatures. Once all signatures are complete and the contract is fully executed you will receive a completed copy to the email address oft the person who signed as your agency representative. Ifyoul have any questions, please contact your Provider Relations Account Representative (PRAR). Ifyou do not know who your PRAR is, please contact Network Operations at (888) 977-2160 or  exit  9) You will receive an email that your request has been submitted main means for communication to our Eastpointe Provider Network.  networkoperationsleastpointenet.  Enclosures  State Funded Contract  Ifyou are deaf or hard of hearing, dial 711 for NCI Relay or 1-888-819-5112  An Equal Opportuniy/Afimalive Action Employer  www.eastpointe.net:    DocuSign Envelope ID: B924D5BB-9B36-426B-BFC5-985-98EF55D97605  Corporate Office: 514 East Main Street Post Office Box 369 Beulaville, N.C.: 28518 Administration: 800-513-4002 24/7 Access to Care: 800-913-6109 Sarah N. Stroud, CEO  EASTPOINTE  December 20, 2023  TO:  COUNTY OF EDGECOMBE  FROM: EASTPOINTE CONTRACTS DEPARTMENT  RE:  FY23-24STATE FUNDED CONTRACT AMENDMENTI  Enclosed please find attached the FY 23-24 State Funded Contract Amendment. Please DocuSign the amendment and return; you will get your copy once it has been fully executed (after all signatures). Thank you for your attention to this matter. If you have any questions regarding this amendment, please  contact etworkoperations@easipointe.net or 888-977-2160.  If you are deaf or hard of hearing, dial 711 for NC Relay or1-888-819-5112  An Equal Opportuniy/Afirmative Action Employer  www.eastpointe.nel    DocuSign Envelope ID: B924D5BB-9B36-4265-BFC5-98EF55D97605  EASTPOINTE  EASTPOINTE HUMAN SERVICES POBOX369 BEULAVILLE, NC28518-0369 AND COUNTY OF EDGECOMBE 56-6000298 PURCHASE OF SERVICE CONTRACT AMENDMENTI  THIS CONTRACT is hereby AMENDED between EASTPOINTE HUMAN SERVICES Area Authority/County Program (herein known as the Local Management Entity orl LME/MCO), and COUNTY OF EDGECOMBE, (herein known as the Provider"), operating under the laws of This Contract Amendment is effective as ofJ July 1, 2023 through September 30, 2024. Other than as amended hereby, terms of the original contract which will remain in full force and effect.  North Carolina.  Description ofi item(s) being amended:  Ifawarded County Initiative funds are not depleted within Fiscal Year 23/24, funds will rollover  tol FY: 24/25 for utilization until September 30, 2024.  Page 1 of4    DocuSign Envelope ID: B924D5BB-9B36-426B-BFC5-98EF55D97605  IN WITNESS WHEREOF, each Party has caused this Contract Amendment to be executed in multiple copies, each ofwhich shall be deemed an original, as the actofsaid Party. Each: individual signing below warrants he/she is duly authorized by the Party to sign this Contract Amendment  and to bind the Party to the terms and conditions oft this Contract.  COUNTY OF EDGECOMBE  56-6000298  DocuSignedby: bibr  12/21/2023 DATE  DULY AUTHORIZED OFFICIAL EASTPOINTE HUMAN SERVICES  Docusignedby: Saral Stroud  12/21/2023 DATE  CHIEF EXECUTIVE OFFICER  Per G.S. 159-28, this instrument. has been pre-audited in the manner required by the Local Government. Budget  and Fiscal Control. Act.  Docusignedby Catlurin Daltow  12/21/2023 DATE  CHIEF OF BUSINESS OPERATIONS  Page 2 of4    DocuSign Envelope ID: B924D5BB-9B36-426B-BFC5-98EF55D97605  EASTPOINTE  FY23-24  THIS ISANON-I UNIT COST REIMBURSEMENT CONTRACT (ATTACHMENT A-3) This contract applies to Eastpointe members only except for CASP funded programs.  COUNTY OF EDGECOMBE RATE/UNIT  SERVICE CODE/DESCRIPTION OF OPIOID USE. AND/OR WHOLE PERSON INTEGRATED CARE  ALLOCATION Any unused funds from previous allocated amount of $60,000  COUNTY INITIATIVES FOR IMPACT NON-UCR  COUNTY OF EDGECOMBE BUDGET For the period: 71/2024-9/30/2024  Total Award Net Cost Tax GrandT Total Portable Ultrasounds Intravenous Pumps  $60,000.00 $56,203.91 $3,793.76 $59,997.67  H8031VA 227100 58655 1185252 2530-16253 1712-12503 KSC-52BK 664811 581694 581697 810463  $4,584.90 2 $9,169.80 $2.41 12 $28.92 $29.99 2 $59.98 $2,064.44 2 $4,128.88 $83.99 2 $167.98 $11.09 77 $853.93 $1,681.10 2 $3,362.20 $87.40 2 $174.80 $66.00 2 $28.92 $14,626.71 2 $59.98 $6.25 48 $4,128.88 $15.52 75 $167.98 $89.10 2 $853.93  Handheld VIPER Radios for CP Staffmembers VP5430F2 Viking Portable  Mobile VIPER Radios for CP Vehicles Handheld Blood Analyzer  VM6930 Viking Mobile Remote Mount, KES-5A $3,614.90 2 $9,169.80  MAX7 76035, NMO58U-NC, RFN-1005-3C  Subtotal  $56,203.91  Annual Summary Report of activities, members served, successes, challenges, etc. is due no later than October 20, 2023, to be submitted to Eastpointe Network Operations In order to be reimbursed you must submit a statement, on your letterhead, outlining what you are requesting reimbursement for and include copies of documentation to be All invoices and supporting documentation should be emailed to:  Department networkoperationsaeastpointenet: reimbursed. (i.e. receipts, vouchers paid etc.) accountspayable@eastpointe.net  Invoices submitted by other means will not be accepted or processed.  Page 4 of4    ATTACHMENT #8  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Managerlv Health Department PCV20 Fee  12/28/23  Eigecombecounty ORTH  Attached is the proposed Health Department fee for PCV2 20, a pneumonia vaccine, which is replacing PCV1 13. The proposed fee is $288, which includes  the cost of the vaccine itself and the cost to administerit.  At their last meeting, the Human Services Board unanimously approved  recommending the new fee.  OREIGET OETHE COUNTY MAMAGER  1    EDGECOMBE COUNTY HEALTH DEPARTMENT  age  ounty  a division of the PO Box 100 252-641-7511  Edgecombe County Human Services Agency 122E.St.. James Street . Tarbore NC27886  TO: FROM: DATE: RE:  Eric Evans, Edgecombe County Manager Michelle Etheridge, Health Director December 14, 2023 Proposed Fee from the ECHD  Attached please find a spreadsheet with the proposed fee for PCV 20 at $288.00, which is replacing the PCV13. PCV 20 orl Prevnar 201 helps protect against more strains oft the bacteria that causes pneumococcal pneumonia than any other pneumococcal conjugate vaccine that has been offered previously. The spreadsheet shows how the fee was determined. Included last is the  form with instructions on how we set ai fee from our state consultant.  PUBLIC EDGECOMBE HEALTH COUNTY 252-641-1331  Rocky Mount Office" Edgecombe! Dental Officee Environmental: Health  252-985-4100  252-641-7573    e  6 6 e $  e    N %  99 09 Ba a eenjenjen ene  a    f A  0999909999 A6AeP/ePEP6eP)6P)6P)6P)  99190905    loelen,..4  9o 9  eppp2pp9P99PPPRRRRI  888888889  51 gjo gg    March21,2019  Novth Carolr Pubbet Hoih  FEE SETTING IN THE LHD NC Division of Public Health- Locall Technical Assistance & Training Branch Wy dov we chargefes? The purpose of charging feesi ist toi increase Wnatmakes up pur feas? resources and usei them tor meet residents' needs Hows shouldwe set fees? tot help cover the full cost of providing  In this issue:  Why do we charge fees? inal fair andl balanced way. Fees are necessary recommended and needed health: services. As much as possible, wes set fee amounts based on the real cost ofp providing that service (calculated as direct costs plus indirect costs).  DosandDonts Resources  Fees ares ar means tol help distributes services too citizens oft the county and! helpf finance! and extend public! health resources asg govemment fundingo cannot support thet full cost of providing allr requested services Ina addition1 tor required services. Fees are considered: appropriate, int the sense thati whilet thee entire population benefits fromt the availability ofs subsidized public heatths services for thoseii inr need, itist the actual users ofsuch services who gain benefits fort themselves. Do's and Don'ts Dos setf fees based ont the cost to provide each service, Your may uset tools such ast thel Medicaid Cost Report, vendor rates (increasedo ord decreased cost of supplies and services), person- nel costs. Itis acceptable toir in- quiret from surrounding county health departments ast tot their Another tooly you may usei is the "Workbook for Setting Fees" lo- cated under the Policy & Proce- dure heading ont thel DPH/LTATI LHD website. and adda a percentage, such as 5%. Thisi isr not ana acceptable method forf fees setting. Do document yourr methodology fors setting) yourf feesi inap policy or procedure. Ina addition, be sure to retain any notes orn minutes fromy your fees settingt team meet- ings. These arer required as doc- umentationf for Re-Accreditation. Do charge! Medicaid youra acqui- sition costf fora all3 340b drugs and devices  Direct Costs mayinclude: Salary and fringe ypicaly75-80of budget (or more) Supplies- band aids, tablep paper, forms, syringes, alcoholy wipes, etc. Pharmaceuticals Travel Computer hardware & sofiware 0S1 mayi include: Facility costs (utilities, rent. insurance, cleaning contracts, etc) Fees for Health! Department services area authorized under North Carolina 130A-39 (g). providedt that 1) they arei in accordance witha ap plan recommended! by the Health Director anda approved byt thel Board of Healtha andt the County Commissioners, and 2)t they arer noto otherwise prohibited byl law. Fees are! based ont the costo of providingt the service. His recommended that your agency devel- ops pricing policy addressing establish- ment of usual and customary charges, applyingi income baseti discounts, third party billangheconcilation, Medicaid. (physician administered dnigs. fet fors sar vice drugs (340b). munaged care, Medicaid fees schedule to seei ifyouz arei in as secondary payer). This information nay the" "ballpark". bel Included Int the agency's Fee and Eligi-  Resources:  Local Fee and Eligibilly Polcy Consolidated. Agreement Medicaid Parlicipation. Agreement Program Rules and Regulalions NC General Statues NC Administrative Code Public Heallh Administrative Consultanis Brook. Johnson 919-710-0133 brook. johnsondhhane.gov. Kalhy Brooks 336-212-1678 aNyMCOIMIMANGgP  (and others ast they apply tok billng/collections) Dor nott take your currenti fees    ATTACHMENT #9  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager  12/28/23  Edgecombelounty  Health Department- Bad Debt Write Off  The Edgecombe County Health Department's Bad Debt Write Off Policy states that a patient's account will be handled as Bad Debt when there has been no activity on the account for more than six months. This does not mean that there will be no further efforts to collect the debt. In fact, if there is any new activity on the account, for example the patient presents at the Health Department for services, then the account is reactivated. This action is an accounting method whereas the written off debt no longer shows on  our books as a receivable.  The attached report is for your consideration. The Human Services Board  voted unanimously to recommend this debt be written off.  1    EDGECOMBE COUNTY HEALTE DEPARTMENT  Blgeen County  a division of the PO Box 100 252-641-7511  Edgecombe County Human Services Agency 122 E. St. James StreetTarboro, NC27886  TO: FROM: DATE: RE:  Eric Evans, Edgecombe County Manager Michelle Etheridge, Health Director  October 4, 2023  Bad Debt Write off04-01-23 to 09-30-23  Attached please find a copy oft the Bad Debt Write Off for the period 04-01-23 to 09-3023 for approval by the Edgecombe County Human Services Board at their next meeting. Also included isa copy oft the Bad Debt Write Off along with copies oft the last two Bad Debt Write Offs  that were approved.  PUBLICI EDGECOMBE HEALTH COUNTY 252-641-1331  Rocky Mount Office Edgecombe Dental Office" . Environmentall Health  252-985-4100  252-641-7573    Edgecombe County Health Department  Bad Debt Write Off 04-01-23 to09-30-23  Program Adult Health Family Planning Child Health Maternal Health Immunizations Dental CAP Total  Amount $187.22 $446.77 $279.00 $26.85 $48.91 $0.00 $0.00 $988.75    Policy and Procedure  EDGECOMBE COUNTY HEALTH DEPARTMENT  Policy Tite  Bad DebtV Write Off  Revision#:5  Page1of1  Category or Fiscal Management  EffectiveDate: Original  05/17/2011  This Effective: Revision  04/28/2022 53122- Dale  Program: Approved Date: By: Review! Date &Initials POLICY STATEMENT thans six (6) months. PROCEDURE  Chass4! Adlley a5bskz MMLARt  Lany Woodiey! Chalr,Human Services Boird  Date  MichelleB. Etheridge, Health Director  Ap patient's account willl be considered uncollectible andy willl bel handled as Bad Debt Write Offv when there! has been no activity ont the accountf for more  1.Att the time services are rendered, management support staff willi inform the patient of the cost of the service(s) for that visit, and any account 3. When aj patienti is unable to pay ini full at the fime services are rendered, a payment agreement willl be issued for ther remaining amount of the bi. The patient willl be askedt to sign ap payment agreement, which will be scanned intot the patient's EHR (Electronic Medical Record), and a 5.lfa patient will accept mail, al bill willl bes sent within 30 days from the date of service. Eachi month al bill will be sent. After three months with no 7.0 Delinquent patient accounts, approved by the Health Director, the Edgecombe County Human Services Board, and the Edgecombe County 9.A Apatientt thatr relums tot the clinic after ab bado debth has been determined uncollectible, shalll have the bad debt write offr reactivated, and the billing  balance owed.  2 Payment or payment arrangements are due ande expected at the time services are rendered.  copy given to thel Billing Clerk.  4. When a patient requests no mail, discussion of payment of outstanding debts shall occura at the times servicei is rendered. payment received, the patient willl be notified thatt they arel being sent tol Debt Set-Offifthet billi is over $50. 6. Thep patients account willl bec considered uncollectible when therel has been noi account activity for more than 6n months.  Commissioners, willl be written off. process resumes per policy. REFERENCER PLANS/ ANDPOLIÇIES  8. The patient should NEVERI bei informed that ac debt has been written of. 10. Bills will not be sent top patients requesting confidential services.  Fees and! Eligibility Determination Policy    Edgecombe County Health Department  Bad Debt Write Off 10-01-2022 to 03-31-2023  Program Adult Health Family Planning Maternal Health Immunizations Dental CAP Total  Amount $181.00 $2674.75 $1,432.54 $4.00 $0.00 $0.00 $4292.29    Edgecombe County Health Department  Bad Debt Write Off 04-01-22t009-30-22  Program Adult Health Family Planning Child Health Maternal Health Immunizations Dental CAP Total  Amount $105.45 $3,407.90 $1.42 $1,037.40 $242.69 $0.00 $0.00 $4,794.86    ATTACHMENT #10  Memoranaum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Managerfo  12/22/2023  Golden LEAF Grant Kingsboro Mega-Site Infrastructure  As you may recall, Golden LEAF awarded Carolinas Gateway Partnership a grant in the amount of $7,537,500.00 to construct water & wastewater lines, road access improvements and conduct a groundwater study at the Kingsboro Mega-site. A portion of these funds were to extend wastewater to the Training Center. However, with the Training Center funds being rescinded, Golden LEAF funds remained in the project. After discussions with Golden LEAF, they have agreed to repurpose the remaining $3,502,645.77 to construct a waterline extension along Leonard Wiggins Parkway and that Edgecombe County would be Before you is a Revised Grantee ACknowledgement and Agreement from Golden LEAF to Edgecombe County in the recommend that you approve the acceptance of this revised  the grantee moving forward.  amount of $3,502,645.77.  grant agreement as presented.  OFFICE OF THE COUNTY  1  MANAGER    The Golden LEAF Foundation ("GoldenLEAF") REVISED GRANTEE. ACKNOWLEDGMENT AND. AGREEMENT  . Grantee: 2. Number &' Title: 3. Purpose of Grant:  County of] Edgecombe  G-5192/Kingsboro: Mega-Site Infrastructure (A CSX Select Site)  This grant, originally awarded to the Carolinas Gateway Partnership and transferred tol Edgecombe  County, provides funding to construct water, wastewater, and road access improvements that will serve the 1,449-acre Kingsboro Mega-Site in Edgecombe County, and to conduct a groundwater study at the site. The site is located on US64 between Rocky Mount and Tarboro and within 10 minutes of I-95 and the recently announced CSX Carolina Connector transmodal shipping site.' Thel Kingsboro sitel hasl been seriously considered by severall large projects, including automobile and tirei manufacturing companies, among others, which eachy would! havec created between: 500a and 1,000jobs. Itisacerifiedmega  sitea and, with 10,000 of rail frontage, is also a CSX Select Site.  4. Amount of Grant: 5. Award] Date: Revision Date:  7.973900063.30298577 unpaid as ofDec. 7,2023)  December 1,2016 December 7,2023  Prior Revision Dates: August 2, 2018; June 6, 2019 Special Terms and Conditions Applicable to Grant:  a) The term of the grant will end on December 6, 2025. Golden LEAF may extend the term of the grant. All project-related expenses must be incurred during the term of the grant. The provisions of this Grantee Acknowledgment: and. Agreement (this" "Agreement")t that byt their nature extend beyond thet term ofthe grant Infrastructure constructed with Golden LEAF grant funds must be located on publicly owned or publicly controlled: property andi may not be for the exclusive use of any private entity ori individual. c) Funds willl be used for construction of water and sewer infrastructure to serve the Kingsboro site. The use of d) Grantee acknowledges that this grant was originally awarded to the Carolinas Gateway Partnership and transferred tot the Grantee on December 7,2 2023. Grantee further acknowledges that, as ofl December7, 2023, Golden. LEAFI hasi released $4,034,854.23 ofgrant funds forj project-related expenses andi those funds havebeen previously expended, and that the maximum remaining amount of this award as of the Revision Date is $3,502,645.77. Funds may be used for eligible expenses that were incurred prior to the Revision Date. a) Release of grant funds is contingent on Grantee attending a Golden LEAF grants management workshop or participating in satisfactory discussions with Golden LEAF staff to gain training in the management of b) Release of fundsi is contingent on Grantee returning a fully executed copy of this Agreement no later than forty-five (45) days after the Revision Date unless Golden LEAF agrees to extend the deadline for its Release of funds is contingent on Golden LEAF's approval of activities and outcomes that will be used to monitor and assess Grantee'si implementation of the project. Unless otherwise directed by Golden LEAF, Grantee must submit proposed outcomes and activities for approval within forty-five (45) days of the Release of funds is contingent on the Grantee submitting aj project budget for approval by Golden LEAF. The project budget must be submitted for approval within forty-five (45) days oft thel Revision Date unless Golden LEAF agrees to extend the deadline. Unless otherwise approved, the project budget must be Ift the approved project budget includes funds from other sources that are required for project implementation, Golden LEAF grant funds will not be released until Grantee demonstrates that it has  will survive the end of the term ofthe grant.  funds must be approved in advance by Golden LEAF.  7. Standard conditions on the release of grant funds:  Golden LEAF grants andi reporting requirements.  submission. Revision! Date.  submitted on Golden] LEAF: form(s).    secured those funds. administration.  Golden LEAF grant funds may not be used for acquisition ofi interests in real property or for costs of grant Ift the Grantee fails to comply with its obligations under this Agreement, no further grant funds will be released unless such noncompliance: isi resolved to thes satisfaction ofGolden) LEAF.  8. Confirmation of Eigiblity/Permisiblc use of Funds: The Grantee confirms: (1) that the Internal Revenue Service has determined that the Grantee is an organization described in Section 501(c) (3) of the Internal Revenue Code of 1986, as amended, andt that such determination hasi not been revoked, or (2)1 thatt the Granteei isaf federal, state, or local governmental unit. Grantee agrees to notify Golden LEAF promptly if the Grantee's tax-exempt status is revoked or modified in any way. The Grantee agrees thati ity will use thei funds from this grant only for charitable, educational, or scientific purposes within the meaning of Section 501(c)(3) of the Code, and that it will not use the funds from this grant in any way that would resulti in or give riset toj private inurement ori impermissible private benefit. The Grantee agrees that no funds from this grant willl be used to carry onj propaganda or otherwise toa attempt toi influence legislation, to influence the outcome of any public election, ort to carry on directly ori indirectly any voter registration drive. Ifgrant funds are used toj pay fors sales tax for which the Grantee receives a refund, Grantee will use the refund for expenses that are consistent with the purpose oft the grant and permissible under this Agreement. Unless otherwise: agreed by Golden LEAF in writing, noj portion oft the Grantee'si rights or obligations under this Agreement may bet transferred or assigned to any other entity. 9. Compliance with laws/liens: The Grantee is in material compliance with all federal, state, county, and local laws, regulations, and orders that are applicable to the Grantee, and the Grantee hast timely filed with thej proper governmental authorities all statements andi reports required by the laws, regulations, and orders to which the Grantee is subject. There isi no litigation, claim, action, suit, proceeding or governmental investigation pending against the Grantee, and therei is no pending or (to the Grantee's! knowledge) threatened! litigation, claim, action, suit, proceeding or governmental investigation against the Granteei that could reasonably be expected tol have ar material adverse effect upon the Grantee's ability to carry out this grant in accordance withi its terms. The Grantee has timely paid allj judgments, claims, andi federal, state, and] local taxes payable by the Grantee the non- payment of which might result in al lien on any of the Grantee's assets or might otherwise adversely affect the Grantee'sabilityt to carry out this grant in accordance withi its terms. 10. Conflict ofi interest: In connection with thep project funded by Golden LEAF, no employee, officer, director, volunteer, or agent of the Grantee shall engage in any activity that involves a conflict ofi interest or that would appear to ai reasonable person toi involve a conflict ofinterest. Without limiting thei foregoing principle, except as described below, in connection with implementation of the project funded by Golden LEAF, Grantee shall not procure goods or services from any Interested Person or from any individual or entity with which any Interested Person has a financial interest or from any family member of an Interested Person, nor shall Grantee use Golden LEAF grant funds to provide goods, services, or compensation (other than customary andi reasonable wages and benefits) to any Interested] Person or to any family member ofa an Interested Person. "Interested: Person" includes officers and directors of the Grantee, and employees ofthe Grantee with authority to procure goods or services for the Grantee related to the project funded by Golden LEAF. For purposes of this section, family members shall include: (1) spouse, (2) ancestor, (3) brother, (4) half-brother, (5) sister, (6)] half- sister, (7) child (whether by birth or by adoption), (8) grandchild, (9) great grandchild, or (10) spouse of brother, half- brother, sister, half-sister, child, grandchild, or great grandchild. An Interested Person has a financial interest if the Interested. Person) has, directly ori indirectly, through business, investment, ori family: a) an ownership ori investment: interest ina any entity with which the Grantee has at transaction or arrangement; b)a compensation arrangement witht the Grantee or with any entity or individual with which the Grantee has a transaction or arrangement; or c) a potential ownership or investment interesti in, or compensation arrangement with, any entity ori individual with which the Granteei isi negotiatinga transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. Anl Interested. Person must inform the Grantee of thel Interested Person's financial interest upon becoming aware that the Grantee is considering procuring goods or services from anyi individual or entity with which any Interested Person has ai financial interest. The foregoing notwithstanding, if after exercising due diligence, the governing board or committee oft the Grantee determines that the Granteei isi not reasonably ablet to securea ai more: advantageous transaction or arrangement from an individual or entity with which an Interested Person does not have ai financial interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether thet transaction or arrangement isi ini the Grantee's besti interest, for its own benefit, and whether iti is fair andi reasonable. In conformity with the above determination the Grantee shall makei its decision ast to whether to enteri intot thet transaction or arrangement and shalll keep written records oft the meeting at whichi that decision was made. The Grantee shall inform alll Interested! Persons  2    of the requirements set forth in this section. If the requirements set forth in this section conflict with any statute or regulation applicablet tot the Grantee, thes statute or regulation shall control. Ifthe Grantee has a conflicts ofi interest policy ors similar policy that provides mores stringent restrictions andp protections thant thosei int thiss section, the Grantee: may comply with its policy rather than the policy contained herein. The Grantee may request that the President of the Foundation approve a conflict of interest policy that varies from the requirements of this section. This section does not alter the requirement that Grantee may not use the funds from this grant in any way that would result in or give rise toj private 11. Pocurememt/Dispostion: All goods or services acquired using Golden LEAF grant funds must bei reasonably necessary toi implement the project funded. All procurement transactions involving the use of Golden LEAF grant funds will be conducted to provide, to the extent possible and reasonable, free and open competition among suppliers. The Grantee should use reasonable efforts toj procure goods and services from local businesses, small businesses, minority-owned firms, and women'sbusiness: enterprises. The Grantee wills seek competitive offers where possible andi reasonablet to obtain thel best possible quality at thel best possible price. Some form of cost or price analysis shall be made and documented in connection with every individual procurement in excess of $1,000.00. Price analysis may be accomplished in various ways, including the comparison of price quotations or market prices, including discounts. For any single procurement of$100,000.00 or more, Grantee will use a competitive bid process that is designed to attract a reasonable number of responsive bidders. The requirements oft the bid process may vary depending on the value oft thej procurement. When evaluating bids received, the Granteei ist not required tot taket thel lowest pricei ifother factors arei reasonablyi important to the Grantee; however, thel bases for evaluation and selection should be listed in the procurement documents andi there should be an objective method for the decision made by the Grantee. The decision should be documented: in writing. If the Grantee is subject to statutory or regulatory procurementi requirements, those requirements supersede thiss section. The Grantee may request that thel President of Golden LEAF approve the Grantee's use of aj procurement policy that varies from the requirements of this section. If equipment purchased by the Grantee using Golden LEAF funds is no longer needed or used for thej project funded, the Grantee may donatet the equipment to al North Carolina governmental entity or a North Carolina organization recognized as an organization described under Section 501(c)(3) of the Internal Revenue Code. In making such a donation, the Grantee must comply with statutory or regulatory requirements that apply to the Grantee, must use reasonable efforts to ensurei that the equipment is used for purposes consistent with this grant, and must document andi retain records evidencing the donation in accordance with the terms and condition oft this Agreement. 12. Project and budget modification: The Grantee willi immediately notify Golden. LEAF ofa anything thati may materially affect the Grantee's ability toj perform the project funded. If the Grantee proposes to modify the budget, the objectives, or any other feature of thej project funded, the Grantee shall not encumber or expend any funds from this grant for such purposes unless and until Golden LEAF has approved suchj proposed modifications in writing. Moreover, no further payments shall be made to the Grantee in connection with the project funded unless and until Golden LEAF has approved such proposed modifications in writing, which may be a communication sent through Golden LEAF's grants 13. Use of grant funds/rescission and termination of grants: The Grantee accepts and will retain full control of the disposition of funds awarded to the Grantee by Golden LEAF under this grant and accepts and will retain full responsibility for compliance witht the terms and conditions oft the grant. Grant funds shall be utilized exclusively for the purposes set forth above. If the Grantee breaches any of the covenants or agreements contained in this Agreement, uses grant funds for purposes other than those set out: above, or any oft ther representations and warranties: madel by the Grantee are untrue as to amaterial fact, the Grantee agrees to repay to Golden LEAF the full amount of this grant. Any condition, purpose, term or provision in Golden LEAF's resolution approving funding, in this Agreement, or in the budget or other forms approved by Goldenl LEAF shallt take precedence over any conflicting provision int the Grantee's application. Grantee: shall not use grant funds for any purpose not included in the Grantee's application for funding unless specifically approved by Golden LEAF. Iftherei isa a conflict between the purpose of the grant and use of grant funds describedi in this Agreement 14. The Grantee acknowledges receipt ofGolden! LEAF's policy regarding termination andi rescission of grants, which] policy isi incorporatedi int this Agreement byr reference andi isi intended to supplement but not replace orl limit the rights andi remedies ofGolden) LEAFS set forth elsewhere: int this Agreement. The Grantee acknowledges that Golden LEAF may, from time to time, amend its policy regarding termination and rescission of grants, and the Grantee acknowledges that the Grantee will  inurement ori impermissible private benefit.  management system to the Grantee.  andt the Grantee's application for funding, this Agreement will control.  bes subject to the policy as amended.  3    15. Release of Funds: Unless otherwise agreed by Golden LEAF, up to twenty percent (20%) of funds may be released in advance after all conditions on the release of funds are satisfied. Funds may be released in additional advances of up to twenty percent (20%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds previously released have been properly expended and accounted for. Funds may also bei released on ai reimbursement basis, in which case payments may be made in an amount equal to or up to eighty percent (80%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds have been properly expended and accounted for. Unless otherwise approved by thel President ofGolden LEAF, as sum equal to twenty percent (20%) oft thet total amount oft the grant will be retained by Golden LEAF until the Grantee completes its obligations under this grant, including submission of a satisfactory final report on1 thej project funded. This final twenty percent (20%) retained by Golden LEAF shall bej paid to the Grantee on a1 reimbursement basis. Ift the grant is conditional or contingent, all conditions and contingencies must be met! before any payment willl bei made. Each request for payment shall be submitted through Golden LEAF"s online grants managements system in accordance withi instruction provided! by GoldenI LEAF, unless otherwise directedb by Golden) LEAF. Payment should not be requested until the Grantee has need for actual expenditures of the funds. The Grantee should 16. Reporting: The Grantee agrees to submit aj progress report to Golden LEAF twice each year, to be received by Golden LEAF six months from thel Revision Date and every six months thereafter unless some other schedule is approved by Golden: LEAF.1 The Grantee agrees to submit ai final Progress Report for receipt by Golden LEAF within sixty (60) days after the completion of all obligations for thep project funded or the end date, whichever comes first. The Grantee may be required to report results and accomplishments to Golden LEAF for aj period beyond the grant term that is reasonably necessary. to evaluate the outcomes of the grant. Report forms may be found on Golden LEAF's website, www.goldenleat.org The Grantee will submit reports through Golden) LEAF'sonline grants management system following ina accordance withi instructions provided by Golden LEAF, unless otherwise directed by Golden] LEAF. The Grantee will furnish additional or further reports ifr requested by Golden LEAF on forms and following in accordance with processes 17. Records: The Grantee agrees to maintain full, accurate and verifiable financial records, supporting documents, and all other pertinent data for the project funded in such a manner so as to identify and document clearly the activities and outcomes of the project funded and the expenditure of Golden LEAF grant funds. Financial records regarding Golden LEAF's grant shalll be maintained ins such a way that they can bei reported separately from monetary contributions, or other revenue sources of the Grantee. The Grantee agrees to retain all financial and programmatic records, supporting documents, and all other pertinent records related to the project funded for a period of five (5): years from the end ofthe grant term. In the event such records are audited, all project records shall be retained beyond such five-year period until all audit findings havel been resolved. The Grantee shall provide to Golden) LEAF copies of all financial and other records requested by Golden LEAF and shall make available to Golden LEAF, or Golden LEAF's designated representative, all oft the Grantee's records that relate to the grant, and: shall allow Golden: LEAF or Golden) LEAF's representative to audit, examine and copy any data, documents, proceedings, records and notes of activity relating to the grant. Access to these records shall be allowed upon request at any time during normal business hours and as often as Golden LEAF or its  request payment atl least thirty (30) days prior to its desired payment date.  prescribed by Golden LEAF.  representative: may deem necessary. The Grantee may be subject to audit by the State Auditor.  18. This Section 18i is applicablei ift the following blank is marked:  Staff Initials & date:  Intellectual property/new developments: In consideration ofi its receipt of funds granted by Golden LEAF, the Grantee agreest that during the course ofthe project funded by the grant, the Grantee, anda any recipient ofg grant funds, will promptly disclose to Golden LEAF any improvements, inventions, developments, discoveries, innovations, systems, techniques, ideas, processes, programs, and other things, whether patentable or unpatentable, that result from any work performed by ori for the Grantee in connection with thej project funded, or byi individuals whose worki is funded by the grant (the "New Developments"). Ift the Grantee provides to Golden LEAF a copy of any Invention Disclosurel Reports it receives from Grantee employees that report makingi inventions undert this Agreement, then the Grantee will be deemed tol haves satisfied The Grantee agrees thati it, and any recipient of grant funds, shall take all reasonably appropriate actions to assuret thatt the New Developments shall be and remain the sole and exclusive property oft the Grantee. In the event that the interests of the public would bes servedl by commercialization oft thel New Developments, the Grantee agrees to use itsl best reasonable efforts toj pursue the commercialization of any such New Developments in a manner that will serve the interests of the  the disclosure: requirement ini the preceding sentence.  4    public, including but not limited to thet transfer, assignment or licensing ofs such New Developments; provided, however, that the Grantee, and any recipient of grant funds, shall not transfer, assign or license such New Developments inj parto or Any revenue generated as a result of transferring, assigning, or licensing New Developments will be managed by the Grantee in accordance with its published patent, copyright and technology transfer procedures, ifa any, andi in the absence of such procedures such revenue will be managed by the Grantee in accordance with procedures approved by Golden LEAF. Such procedures typically will prioritize the distribution of revenues to insure that the Grantee first honors its obligation toi its inventors and thent to cover its own out-of-pocket expenses as necessary toj protecti itsi intellectual property. The Grantee and Golden LEAF further agree that should there be any revenue generated greater than that necessary to meet the obligations of the preceding paragraph ("Net Revenue"), thel Net Revenue shall be managed by the Grantee as a) 15% of the Net Revenue will be retained by the Grantee as a fee for the management and distribution of c) 70% of the remaining Net Revenue will be retained by the Grantee and used in accordance with the  in whole without first having obtained the written consent of Golden LEAF.  follows:  funds as required under this Agreement.  b) 30% oft thei remaining Net] Revenue willl be paid to Golden LEAF. procedures referenced: in thej preceding paragraph above.  The Grantee's obligations pursuant tot this Section will continue beyond the expiration oft the funding period. 19. Independent entity: The Grantee acknowledges and agrees that the Grantee is an entityi independent from GoldenLEAF, is not an agent of Golden LEAF, andi is not authorized to bind Golden LEAF to any agreement of payment for goods or services. The Grantee is responsible for payment of all its expenses, including rent, office expenses and all forms of compensation to employees. It shali provide workers compensation: insurancet tot thee extent required fori its operations and shall accept full responsibility for payments of unemployment compensation, social security, income taxes and any other charges, taxes or payroll deductions required by law in connection with its operations, for itself and its employees. All expenses incurred by the Grantee are the sole responsibility of the Grantee, and Golden LEAF shall not bel liable for the 20. Non-discrimination: The Grantee shall not discriminate by reason of age, race, ethnicity, religion, color, sex, parental status, national origin, genetic information, political affiliation, protected veteran status, or disability, or any other legally 21. Publicity: All publicity and printed materials regarding projects or activities supported in whole or inj part by this grant should contain the following language: "This project received support from the Golden LEAF Foundation." The Golden LEAF logo is to be displayed in all of the Grantee's publicity and printed materials relating to this grant. The Golden LEAF Brand and Publicity Guide can be accessed at  For assistance with! publicity, including review ofall pressi releases, please contact GoldenLEAF satocws@godeesct, 22. Authority to execute/Necessary, Approvals Obtained: Thei individual signing below certifies their authority to execute this Agreement on behalf oft the Grantee: andt thatt the Granteel has received any third-party approval that may bei required prior to entering this Agreement. By executing this Agreement, the Grantee, toi induce GoldenLEAF to maket this grant, makes each of the representations set forth hereinabove and certifies that each of such representations is true, accurate and  payment of any obligationsi incurred ini the performance oft the project funded.  protected status, in connection witht the activities ofaj project funded by Golden) LEAF.  complete as oft the datel hereof.  5    IN WITNESS WHEREOF, the Granteel has executed this Agreement as oft the datel below:  Name of Grantee Organization (print):  Signature:  Name ofPerson Signing (print):. Title of] Person Signing (print):  Date:  6    ATTACHMENT #11  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, Çounty Manager 12/28/23 %  EdgecombeCounty  Revisions to the Compensation Plan  As we've continued to review our new Compensation Plan, we've identified additional corrections and additions to be made. Below is a summary of those changes, which corresponds with the number on the draft updates 2. To add the correct title for the Technical Support Analyst position. 3. Removing this position in the Finance Department to repurpose itt to 4. Removing a duplicated position title at the wrong salary grade.  attached.  1. Tore remove the incorrect title for the position.  position at note #7.  5. To remove a title that's no longer used. 6. To correct the FLSA designation to non-exempt. 7. This is a new position repurposed from the Grants  AdmnardlorAccountont position. The new. job description is attached. Per our CFO, this better meets the needs of the Department.  recommend that you approve the attached job description for the Financial Reporting Administrator and the updated Compensation Plan  Ordinance as presented.  OFFICE OFTHE COUNTY MANAGER  1    Edgecombe County Classification and Compensation Plan  Revised 1/2/2024 GENERAL CLASS  Edgecombecounty  POSITION TITLE ANIMAL SHELTERATTENDANT CONVENIENCE CENTERATTENDANT ADMINISTRATIVE ASSISTANTI ADMINISTRATIVE SUPPORT SPECIALIST ANIMAL CONTROL OFFICER COMMU JNITYH HEALTHTECHNICIAN COMMUNITYS SOCIAL SERVICES VECHNICIAN COOK CUSTODIAL TECHNICIAN DEPUTY REGISTEROF DEEDSI ELECTIONS ECHNICIAN ENVIRONMENTAL HEALTHT TECHNICIAN FOREIGNLANGUAGE INTERPRETER INCOME MAINTENANCE TECHNICIAN LPACLERK REVENUE CLERKI UTILITIES TECHNICIANI WEIGHMASTER ACCOUNTING TECHNICIANI ADMNSTRAINVEASSSTANTT COOK SUPERVISOR CUSTODIAL TEAMLEAD DEPUTY REGISTER OF DEEDSII ELECTIONS SPECIALISTI GENERAL UTILITY WORKER INCOME MAINTENANCE CASEWORKERI MAINTENANCE TECHNICIANT PUBLIC NFORMATION: SPECIALIST REVENUE CLERKI REVENUE CLERKII TAXASSISTANT UTILITIES TECHNICIANIE ACCOUNTING TECHNICIANI ADMINISTRATIVE ASSISTANTE ANIMAL CONTROLI LEADOFFICER BREASTFEEDINGI PEERCOUNSELOR CHILDS SUPPORT AGENTI DELINQUENTTAX: SPECIALIST DEPUTY REGISTER OF DEEDSI I ELECTIONS SPECIALISTI GIS TECHNICIAN HEAVY EQUIPMENT OPERATOR HUMAN RESOURCES TECHNICIANI INCOME MAINTENANCE CASEWORKERI INCOME MAINTENANCE INVESTIGATORI MAINTENANCE TECHNICIANII PERMIT TECHNICIAN PLANNING TECHNICIAN PLRUCHEAITHEDUCATORI REVENUECLERKII  FLSA GRADE MIN MID MAX  N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N  GOO $20,800 $26,000 $31,200 GOO $20,800 $26,000 $31,200 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 GO1 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G01 $26,400 $33,000 $39,600 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 GO2 $29,000 $36,300 $43,500 GO2 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G02 $29,000 $36,300 $43,500 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 GO3 $31,900 $39,900 $47,900 GO3 $31,900 $39,900 $47,900 GO3 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 GO3 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 GO3 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 GO3 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900    SOCIAL WORKERI TAX ASSISTANTII TRUCK DRIVER UTILITIES CREW'LEADER ACCOUNTINGS SPECIALISTI ADMINISTRATIVE OFFICER CHILD SUPPORT AGENTI COMMUNIYDEVELOPMENT SPECIALISTI EMS BILLING SPECIALIST HUMAN RESOURCES PLACEMENT SPECIALIST HUMAN RESOURCES TECHNICIANI INCOME MAINTENANCE CASEWORKERII INCOME MAINTENANCE INVESTIGATORI INCOME MAINTENANCE SUPERVISORI PUBLICI HEALTHE EDUCATION: SPECIALIST SENIORI MAINTENANCE TECHNICIAN SOCIAL WORKERII SOIL CONSERVATIONIST TECHNICAL SUPPORT TELECOMMUNICATOR ACCOUNTING SPECIALISTI BILLING SUPERVISOR COMMUNITY DEVELOPMENT: SPECIALIST ENVIRONMENTAL HEALTHSPECIALIST EXECUTIVE, ASSISTANTI HUMAN RESOURCE! SPECIALISTI INCOME MAINTENANCE SUPERVISORII LEAD CHILDS SUPPORT: AGENT MAINTENANCE TEAMLEAD PAYROLLADMNISTRAIOR PLANNER PUBLICHEALTHE EDUCATORII PURCHASING MANAGER SOCIAL WORKERI II SOLIDI WASTE: SUPERVISOR ELECOMMUNCATIONS: SUPERVISOR ASSISTANT REGISTEROFE DEEDS ASSISTANT TELECOMMUNCATIONS DIRECTOR BUILDING INSPECTORI BUSINESS PERSONAL PROPERIYAPPRASER CHILD SUPPORT: SUPERVISORI EXECUTIVE: ASSISTANTI GIS COORDINATOR HEALTHDEPTI FINANCE OFFICER HUMAN RESOURCES! SPECIALISTIL INCOME MAINTENANCE SUPERVISORI II PARALEGAL PERSONAL PROPERTY APPRAISER REAL PROPERIYAPRASER SOCIALSERVICESFINANCEOFFICER SOCIAL WORK SUPERVISORI SW-NVESTIGATIVEATIVEASSESSMENTA TREATMENT N UTLITESOPERATION: SUPERVISOR  N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N  G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G03 $31,900 $39,900 $47,900 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900 $52,700 G04 $35,100 $43,900- $52,700- 1 G04 $35,100 $43,900 $52,700 2 G04 $35,100 $43,900 $52,700 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G05 $38,600 $48,300 $57,900 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100- $63,800- 3 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100 $63,800 G06 $42,500 $53,100- $63,800- 4 G06 $42,500 $53,100 $63,800  ACCOUNTANT    HEALTH CLASS  POSITION TITLE DENTAL ASSISTANT NUTRITIONISTI NUTRITIONISTIN MEDICAL LABORATORY TECHNICIAN NUTRITIONISTII PRACTICALI NURSEI DENTALHYGIENISTI MEDICAL LABORATORY SUPERVISOR NUTRITION PROGRAM DIRECTOR PRACTICAL NURSE H PUBLICI HEALTHN NURSEI PUBLICHEALTHI NURSEIL DENTAL HYGIENISTI PUBLICH HEALTHN NURSEIIL PUBLICI HEALTHI NURSING SUPERVISOR PUBLICI HEALTHI NURSING DIRECTOR PHYSICIAN EXTENDERII DENTIST  FLSA GRADE MIN MID MAX  N N N N N N N N N N N N N N E E E E  HO1 $28,800 $36,000 $43,200 H01 $28,800 $36,000 $43,200 H02 $33,100 $41,400 $49,700 H03 $38,100 $47,600 $57,200 H03 $38,100 $47,600 $57,200 HO3 $38,100 $47,600 $57,200 H04 $43,800 $54,700 $65,700 H04 $43,800 $54,700 $65,700 H04 $43,800 $54,700 $65,700 H04 $43,800 $54,700 $65,700 H04 $43,800 $54,700 $65,700 H05 $50,300 $62,900 $75,500 H06 $57,800 $72,300 $86,700 H06 $57,800 $72,300 $86,700 H07 $66,500 $83,100 $99,800 H08 $76,500 $95,600 $114,800 H09 $87,900 $109,900 $131,900 H11 $126,600 $158,300 $189,900  EMS CLASS I HOURLY RATES  POSITIONT TITLE EMTE BASIC EMTI BASIC EMTA ADVANCED EMTA ADVANCED PARAMEDIC PARAMEDIC FIELD TRAINING OFFICER PARAMEDICI COMMUNITY PARAMEDIC ASSISTANTE EMS SUPERVISOR EMS SUPERVISOR COMMUNITY PARAMEDIC SUPERVISOR EMERGENCYI MEDICAL SERVICESMANAGER  FLSA GRADE SHIFT MIN: MID MAX E01A 2236 $16.50 $20.63 $24.75 E01B 2080 $16.50 $20.63 $24.75 E02A 2236 $17.75 $22.19 $26.63 E02B 2080 $17.75 $22.19 $26.63 E03A 2236 $20.41 $25.51 $30.62 E03B 2080 $20.41 $25.51 $30.62 E04A 2236 $22.45 $28.06 $33.68 E04A 2236 $22.45 $28.06 $33.68 E04B 2080 $22.45 $28.06 $33.68 E05 2236 $24.70 $30.88 $37.05 E06A 2236 $27.17 $33.96 $40.76 E06B 2080 $27.17 $33.96 $40.76 E07 2080 $67,000 $83,750 $100,500  N N N N N N N N N N N N E  SHERIFF-LAW ENFORCEMENT CLASS  POSITIONTITLE DEPUTYI DEPUTYI DEPUTYII DEPUTY/CORPORALI DEPUIY/CORPORALIN DETECTIVEI DETECTMVEIL DEPUTY SERGEANTI DEPUTY SERGEANTII DEPUIYLEUTENANTI DEPUIYLIEUTENANTIN DEPUINYSHERFFCAPTAM  FLSA GRADE MIN MID MAX  N N N N N N N N N N N E  S01 $43,500 $54,000 $64,600 S02 $44,900 $55,800 $66,700 S03 $46,400 $57,600 $68,900 $04 $47,900 $59,500 $71,100 S05 $49,500 $61,500 $73,500 S06 $51,100 $63,500 $75,900 S07 $52,800 $65,600 $78,400 S08 $54,500 $67,700 $80,900 S09 $56,300 $69,900 $83,600 S10 $58,200 $72,300 $86,400 S11 $60,100 $74,700 $89,200 S12 $63,700 $79,100 $94,600    CHIEF FDEPUIYSHERFNAIOR  $13 $67,500 $83,900 $100,200  SHERIFF DETENTION CLASS  POSITIONTITLE DETENTION OFFICERI DETENTONOFFICERI DETENTIONOFFICERI III DETENTION CORPORALI DETENTION CORPORALI! DETENTION CORPORALII DETENTION SERGEANTI DETENTION SERGEANTI DETENTION SERGEANTI DETENTIONLEUTENANTI DEIENTIONLEUIEMANTT DEIENTONLEUTENANTIN DETENTION, ADMIN/CAPTAIN  FLSA GRADE MIN MID MAX  N N N N N N N N N N N N  D01 $39,000 $48,400 $57,900 D02 $40,300 $50,100 $59,800 D03 $41,600 $51,700 $61,800 D04 $43,000 $53,400 $63,800 D05 $44,400 $55,200 $65,900 D06 $45,900 $57,000 $68,100 D07 $47,400 $58,900 $70,400 D08 $49,000 $60,900 $72,700 D09 $50,600 $62,900 $75,100 D10 $52,300 $65,000 $77,600 D11 $54,000 $67,100 $80,200 D12 $55,800 $69,300 $82,800 D13 $58,600 $72,800 $87,000    Bdyecombecounty  Financial Reporting Administrator  The Financial Reporting Administrator will work in our County Administration Building located in beautiful, Historic Tarboro, NC. This position performs various functions within the finance department in accordance with local, state and federal laws and Generally Accepted Accounting Principles (GAAP). He or she will work under the close supervision of the Chief Financial Officer.  Essential duties include:  Summary: The Financial Reporting Administrator plays a crucial role in the Finance Department of Edgecombe County by overseeing and managing financial reporting processes, ensuring compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards. This position is responsible for coordinating and facilitating annual audits, preparing financial statements, and providing accurate and timely financial information to internal and  external stakeholders. Key Responsiblities:  1. Financial Reporting Compliance:  Stay abreast of changes in GAAP and GASB standards and ensure the organization's Develop and recommend accounting policies and procedures to adhere to regulatory  financial reporting practices remain in compliance.  requirements.  2. Financial Statement Preparation:  Prepare accurate ànd timely financial statements in accordance with GAAP and GASB Coordinate with various departments to gather necessary financial data for inclusion in  standards. reports.  3. Annual Audits:  Serve as the primary point of contact for external auditors during annual audits. Coordinate the audit process, including preparing schedules, responding to auditor  inquiries, ànd ensuring a smooth and efficient audit.  4. Grants  Oversees the complete lifecycle of grants to include assistance and preparation of grant applications and ensuring the grant application processes comply with all grantor,  state/federal, and county procedures and legal requirements.    Prepare and submit appropriate management and governing body agenda items. Assist with related contract approval processes; ensuring all grant budgets and expenditures are correctly accounted for and comply with applicable laws and county Collobrates with county departments to ensure the accurate and timnely submisiion of  procedures, and preparing accurate financial reports.  subrecipients monthlylquaterly reporting.  5. Financial Analysis:  Conduct financial analysis to identify trends, variances, and areas for improvement. Provide insights and recommendations to management based on financial analysis.  6. Collaboration and Training:  Collaborate with other departments to enhance financial reporting processes and address Provide training and guidance to staff members on financial reporting policies and  cross-functional financial issues.  procedures.  7. Budget Support:  Assist in the budgeting process by providing historical financial data and insights to  support accurate forecasting.  8. Documentation and Recordkeeping:  Maintain comprehensive and organized documentation of financial transactions and Ensure the retention of financial records in accordance with regulatory requirements.  reporting processes.  Qualifications:  Bachelor's degree in Accounting, Finance, or a related field; CPA or advanced degree Minimum of 5 years of experience in financial reporting, accounting, or auditing, with specific  preferred.  experience in governmental accounting.  Thorough knowledge of GAAP and GASB standards. Strong analytical, organizational, and problem-solving skills. Excellent communication and interpersonal skills. Proficiency in financial software and Microsoft Office Suite.  The salary range for the position is $62,200 - $99,500 and includes excellent benefits that total over $11,000 annually. The starting salary is dependent on the qualifications and experience of the  candidate.  Edgecombe County is an Equal Opportunity Employer.    APPOINTMENTS:  A. Parks and Recreation Advisory Board replace him as Board-at-Large. Recommendation:  Mr. Calvin Adkins resigned and Ms. Tyronda Whitaker is recommended to  Appoint Ms. Whitaker as recommended.    EDGECOMBE COUNTY  APPLICATION FOR CITIZEN. BOARDS AND COMMISSIONS  FULL NAME: Tyronda Shawnee Whitaker ADDRESS: 1194 Jenkins Farm Rd  Pinetops, NC 27864  PHONE:252-267-0944  Iami interested in serving on the following Board/Commission:  Parks & Recreation Advisory Board Do you live in Edgecombe County? X Yes  No  Male  Female X Race AA  EMPLOYMENT AND EDUCATION  Employer Upper Coastal Plain COG Address 121 W.N Nash St./P.O. Box 9 Wilson, NC27893/4  Graduate: Yes X No Major Social Sciences High School Southeast Halifax College University ofMDUniv. College Graduate School  Phone: 252-234-5963  Occupation Regional LTC Ombudsman Other  Are you currently serving or have you ever served on a public Board or  Commission? yes Ifso, please list below.  Board Humans Relations Committee  Dates 2013-14  Comments:!'m interested in the continued advocacy for & improving the quality oflife of  everyone who calls Edgecombe County home. Signature:dama Mhdakor Date:12/21/2023  Please attach a briefresume with information pertinent to appointment and return  to: Edgecombe County, Attn: Clerk to the Board Post Office Box 10, Tarboro, NC27886. (Questions please call 252-641-7832)    SUMMARY OF RELEASES &AFTERLIST FORTHE MONTH OF NOVEMBER2023  Total Annual Releases - 2023 Levy Total Annual Billing - 2023 Levy  $ $  862.31 17,375.28  Respectfully submitted, TavasaM Lewis Tax Administrator     00 2  6  s  je4    6  $9 3 s 9 8    Public Utilities & GAP Monthly Summary  2028 LEV/PUBLICUTLITES  Sep-23  Fiscal 444,452,441.00 2,500,758.52 164,735.20 3,549.20 8,779.00 3,503.55 610.81 165.65 3,423.76 4,076.47 10,305.64 2,699,907.80  Real Personal Co.Wide Fire Districts Conetoe Princeville Sharpsburg Speed Leggett Pinetops Macclesfield Whitakers Total 20ESLEVYGAPS Real Personal Co.Wide Fire Districts Conetoe $ Princeville $ Sharpsburg Speed Leggett Pinetops Macclesfield Whitakers Total  444,452441.005 2,500,758.52 164,735.20 3,549.20 8,779.00 3,503.55 610.81 165.65 3,423.76 4,076.47$ 10,305.64 2,699,907.80  Jul-23  Fiscal  135,739.05 6,364.18 416.07 2,578.79 359.51 36.59$ 4.23 1,511.05 387.45 416.12 147,813.04  135,739.05 6,364.18 416.07 2,578.79 359.51 36.59 4.23 1,511.05 387.45 416.12 147,813.04        Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager  Edgecombelounty  12/21/2023  Edgecombe WSD No.6-V Water and Wastewater System improvements - Change Order No. 2  Aftached you will find Change Order No. 2 to the Edgecombe County Water & Sewer District No. 6 Water & Wastewater System This change order will cover additional raised manholes, sidewalk replacement and repair, point repairs and additional tree removal for an amount of $25,907.78, which will increase the total contract amount for T.A. Loving Company to $7,903,254.03.  mprovements Project.  It is recommended that you approve the enclosed Change Order  as presented.  OFFICE OF THE COUNTY MANAGER  1    EJCDCE ENGINEERS DOCUMENTS JOINTC COMMITTEE CONTRACT  Change Order No.  02  Date of Issuance: 12/18/2023 Contractor: T.A. Loving Company Engineer: The Wooten Company  Effective Date: Owner's Contract No.: 1 Contractor's Project No.: Engineer's Project No.: 2488-GU Contract Name:  12/15/2023  Owner: Project:  Edgecombe Water & Sewer District No. 6 Water and Wastewater System Improvements  The Contract is modified as follows upon execution oft this Change Order:  Description:  Unit Price Estimated  Change to (+)$1,105.44 (+)$960.00 (+)$14,492.34  Quantity Contract Price  CO2.1-1 Raise existing MH: 2731 to grade. This manhole was discovered to be Line Item 60. - Remove and Replace Sidewalk - Increase siw quantity for CO22-Remove trees on Newton Ave. - Pointr repairs required at two (2) locations between MH's 45 and 45A require trees tol be removedi to safely excavate to perform the work. The contract establishes a unit price fort tree removal from 6t to 12", however the trees in conflict are greater than 12"i in Line Item 12- - Point Repair (0-6)8"-E Based on CCTV, the existing 8-inch gravity sewer between MH's 45 and 45Ar requires two (2) point repairs priort to $4,675.00 CIPP lining. These point repairs were not anticipated int the contract quantities.  1LS 12SY 3EA  buried beneath the sidewalk onl Mutual Boulevard. repairs after MH: 273 is adjusted to grade.  $80.00 $4,830.78  diameter.  2EA  (+)$9,350.00 (+)$25,907.78  See Plan Sheet C.3.8. Total  Descriptons/Atachments: [List documents supporting change] TAL change order proposal dated 12/13/23 for MH adjustment. CP&P Invoice 751064 for grade rings. TAL change order proposal dated 12/13/23 fort tree removal. Proctor Groundworx Proposal dated 12/13/23.  CHANGE IN CONTRACT PRICE  CHANGE IN CONTRACTTIMES [note changes in Milestones if applicable] Original Contract Date: 06/30/2023, NTP: 10/09/2023 Substantial Completion:, 330 days; 09/03/2024 Ready for Final Payment: 360 days: 10/03/2024  Original Contract Price: $5.918.826.25  days or dates  EJCDC" C-941, Change Order. Page1of2  Prepared and published 2013 byt the Engineers Joint Contract Documents Committee.    EJCDCE ENGINEERS DOCUMENTS JOINT COMMITTEE CONTRAC  Increase from previously approved Change Orders No. [Increase) [Deerease] from previously approved Change  through No.1: +)$1.958,520.00 $7.877,346.25 Increase oft this Change Order: 4)$25,907.78  Orders No.. through No.. 1: Substantial Completion:, Ocalendar days Ready for Final Payment: Ocalendar days Contract Times priori tot this Change Order: Substantial Completion: 330 days; 09/03/2024 Ready for Final Payment: 360 days: 10/03/2024 Increase of this Change Order: Substantial Completion: Ocalendar days Ready for Final Payment: 00 calendar days Contract Times with all approved Change Orders: Substantial Completion:. 330 days; 09/03/2024 Ready for Final Payment: 360 days:10/03/2024  days or dates  Contract Price prior to this Change Order:  days or dates  days or dates  Contract Price incorporating this Change Order:  $7,903,254.03 By: Title: Construction Administrator Title Date: Approved by Funding Agency (if applicable) By: Title:  days or dates Gt Contractor (Authorized Signature)  RECOMMENDED: 5Ma Engineer (ifr required) 12/18/2023  ACCEPTED: Owner (Authorized Signature)  By: Date  By:  Title Sr. Vicel President Date 12/18/2023  Date:  EJCDC' C-941, Change Order. Page2of2  Prepared and published 2013 by thel Engineers Joint Contract Documents Committee.    T.A. Loving Company 400 Patetown! Road P.O. Drawer 919 Goldsboro NC 27533-0919 919-734-8400 (phone) 919-736-2148 (fax)  Change Proposal Request No.:  TA/LOVING  CHANGE ORDER PROPOSAL  Project Name: Water and Wastewater System Improvements Location: Princeville Owner: Engineer: The Wooten Company Reference: RFPNo.:  Project. No. Date Drawing! No. Spec. Section Other_  23409 12/13/2023  Edgecombe County  Work Directive No.:  Field Order No.:.  Description: TALovingw wasii instructedt tot bringe existingN MH2731 lograde.  LABOR (See attachedi itemized breakdown). 2, MATERIALS (See attachedi itemized breakdown). 3.1 EQUIPMENT/OTHER (Seea attachedi itemized breakdown). TIMEI EXTENSIONI FIELDCOSTS**. 5. SUB-TOTALI DIRECT WORK. OVERHEAD &1 PROFIT ONI DIRECT WORK.. 7.TOTALDIRECT WORK. Subcontractor Items NAME  $461.25 $203.30 $296.70 $0.00 $961.25 $144.19 $1,105.44  DAYS @ $0.00 PERI DAY.  15%  DESCRIPTION  MVOICEPROPOSALDATE  SUB-TOTALBIDI ITEMY WORK:. 9. OVERHEAD &1 PROFIT ONS SUBCONTRACTORI ITEM' WORK.. 10. TOTALBIDI ITEM WORK.. 11.SUB-TOTALI DIRECT ANDI BIDI ITEMY WORK.. 12. BOND8 & INSURANCE:. 0.00% ofsubtotal #11. 13,T TOTAL CHANGEI PROPOSALI REQUEST. Reviewed) By: the cummulative effect ofc changes. Accepted By: T.A.I Loving Company  $0.00 $0.00 $0.00 $1,105.44 $0.00 $1,105.44  5%  Date:  **Schedule impacti indeterminate att thist time. The contractor reservesi itsr rights toat time extension néestendeelcosts duet to  Date: Date: Date:    T.A. Loving Company Goldsboro NC 27533-0919  Change Proposal No.:  400 Patetown Road P.O. Drawer 919 Request 919-734-8400 (phone) 919-736-2148 (fax) WORKSHEET SUMMARY  TALOVING  2  Quantity Rate  Unit ofA ofD ofLabor ofLabor ofLabor ofLabor HR ofLabor ofLabor ofLabor  MATERIAL COST C.F Freight D.SUBTOTAL E. Sales Tax F.TOTAL MATERIAL A. Labor (From takeoff worksheet) B. Small Tools C.C Clean-up D. Safety E.S Safety Training F.F Reproduction Costs G. As-Built Drawings H. Testing .Warranty Work J. Punch List J.TOTALLABOR EQUIPMENTIOTHER A. Equipment (From take off worksheet) B.E Equipment Fuel Surcharge C.E Equipment Repairs D. Equipment Yard' Work E. Assigned Equipment F. Other (From take off worksheet) E.TOTALE EQUIPMENT/OTHER  A. Material (From take offv worksheet) B. Miscelaneouswaste material  $190.00 $0.00 $0.00 $190.00 $13.30 $203.30 $450.00 $11.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $461.25 $276.00 $5.52 $5.52 $4.14 $5.52 $0.00 $296.70  0.00% 7.00% 2.50% 0.00% 0.00% 0.00% $73.00 0.00% 0.00% 0.00%  LABOR COSTTA Loving was instructed tol bring existing MH 273 to grade.  0  2% of Equipment 2% of Equipment 1.50% of Equipment 2% ofE Equipment    T.A.L Loving Company 400 Patetown Road P.O. Drawer 919 Goldsboro NC 27533-0919 919-734-8400 (phone) 919-736-2148/fax)  Change Proposal Request No.:  TALOVING  2  TAKE OFF WORKSHEET  MATERIAL  LABOR $89.00 $178.00 $56.00 $112.00 $40.00 $80.00 $40.00 $80.00 $450.00  EQUIPMENT  OTHER  ITEM  DESCRIPTION 4"GradeF Ring 3"GradeR Ring Foreman Backhoe Operalor Labor- Skilled Labor- Skilled RubberT TiredB Backhoe  QTY. UNIT UNITO COST TOTAL COST LABORRATE TOTALCOST UNITO COST TOTAL COST UNIT COST TOTALCOST  2EA $65.00 $130.00 1EA $60.00 2HR 2HR 2HR 2HR 1HR  $60.00  $276.00 $276.00 $276.00  $190.00  0.00    MailF Remittance' To: 210 Stone Spring! Road Harrisonburg," VA2 22801 Phone: (540)4 434-6979 CP&P  OCP&P  Invoice No 751064 Customer No 01644 Sales Order No 155548  Soldto: LOVINGCOMPAWY,TA POBOX919 GOLDSBORO, NC2 27530 Job! Name: Edgecombe Water & Sewer Dist.6 Job Type: Precast  Ship to: Edgecombe Water & Sewer Dist. 6 1800 Shiloh Farm Tarboro, NC2 27886  RECEIVED  By Alice Harrell at 3:20 pm, Nov 03, 2023  FedProject#: DOTE Project#: Municipality#: PO: SALES REP aseabolt PO: PO: PO:  INVOICE DATE 11/3/2023 Structure/Part/ Number GRADERING3 GRADERING4 ZMH104 INV48CHSMJ GSKTPSXDD12M GSKTPSXDD8QRS BUTRUB1X1450RF JTWRAP6X1567R ZMH105  ORDER FACILITY Dunn Description  TERMS 2915NET30 $60.00 $60.00 Tax $4.20 $64.20 $65.00 $130.00 Tax $9.11 $139.11 $1,351.00 $1,351.00  UIM Qty Ordered Qtyl Invoiced Shipper Ship Date Shipping Facility UnitF Price Price EA 1.0000 1.0000 750551 11/2/2023 Dunn EA 2.0000 2.0000 750551 11/2/2023 Dunn  3"Grade Ring 4"GradeF Ring  Complete Complete  ADURNG24DX3HXBWDC Adjusting Ring2 24IDX3HX8WE Dry Cast ADURNG2ADX4HXaWDC Adjusting Ring2 24IDX4HX8W Dry Cast 0AV2ABDREDOWOENSVF 480x24 Reg! Base6 65 SU-TGJ Job 0A8X24X20C-2NSAFOO 480x x240x200 Cone SU-TG Step1 16  Str GRADERING31 Total Str GRADERING41 Total  4'Diameter sanitaryl Manhole, 6"ExtJt Wrap, Reg-Ba Complete 480 Dial Invert Channel (12" ands smaller). Job PSXD Direct Drive 12MG Gasket PSXD Direct Drive 8QRS Gasket Butyl Rubber 1"x1 14.50'F Roll( (8/ctn) Joint Wrap6 6'x1 15.67 Roll (12/ctn) 4'Diameter: sanitaryN Manhole, 6"E ExtJ JtV Wrap, Reg-Ba  EA EA EA EA RL RL  1.0000 1.0000 750551 11/2/2023 Dunn 1.0000 1.0000 750551 11/2/2023 Dunn 1.0000 1.0000 750551 11/2/2023 Dunn EA 2.0000 2.0000 750551 11/2/2023 Dunn 1.0000 1.0000 750551 11/2/2023 Dunn 1.0000 1.0000 750551 11/2/2023 Dunn 1.0000 1.0000 750551 11/2/2023 Dunn  Tax Str ZMH104T Total $1,445.56 $1,351.00 $1,351.00  $94.56  PO:  AD32BOBECOWOSENSVF 480x32F RegE Base6 65 SU-TGJob  EA 1.0000 1.0000 750551 11/2/2023 Dunn  Page1of4  Customer Copy    T.A. Loving Company 4001 Patetown! Road P.O. Drawer 919 919-734-8400 (phone) 919-736-2148 (fax)  Change Proposal Request No.:  TAILOVING Goldsboro NC 27533-0919  CHANGE ORDER PROPOSAL  Project Name: Water and Wastewater System Improvements Location: Princeville Owner: Engineer: The Wooten Company Reference: RFPI No.:  Project. No. Date Drawing! No. Spec. Section Other_.  23409 12/13/2023  Edgecombe County  Work Directive No.:  Field Order No.:  Description: Removalof3 3trees OnN NewionA Avef forP Point Repairs 21 and22  1.LABOR (See attachedi itemized breakdown). 2.MATERIALS (See attachedi itemized! breakdown). 5. EQUIPMENTAOTHER: (See attachedi itemized breakdown) 4.TIME EXTENSIONI FIELD COSTS**. 5. SUB-TOTAL: DIRECT WORK. 6.OVERHEAD &1 PROFIT ONI DIREÇT WORK. 7.TOTALI DIRECT WORK. Subcontractor Items NAME Proctor's Groundworx  $1,189.00 $0.00 $0.00 $0.00 $1,189.00 $178.35 $1,367.35 $12,500.00  DAYS @L $0.00 PERI DAY..  15%  DESCRIPTION  INVOICEPROPOSAL DATE  Remove trees on NewtonA Ave- 3EA@S4,166.66; pertree  8. SUB-TOTALBIDI ITEMY WORK: 9. OVERHEAD&P PROFIT ONS SUBCONTRACTORI ITEMY WORK.. 10.1 TOTALE BIDI ITEMY WORK.. LSUB-TOTALDIRECT: ANDE BIDI ITEM WORK.. 12.BOND&I INSURANCE: 0.00% ofsubtotal#11. 13.TOTALO CHANGEPROPOSAL: REQUEST.. ReviewedBy: the cummulative effect ofc changes. Accepted By: T.A.I Loving Company  $12,500.00 $625.00 $13,125.00 $14,492.35 $0.00 $14,492.35  5%  Date:_  **Schedulei impacti indeterminate att this time. Thec contractor reservesi itst rightst toat time extension: and extendedi field costs duet to  Date: Date: Date:    T.A. Loving Company Goldsboro NC 27533-0919  Change Proposal No.:  400 Patetown Road P.O. Drawer 919 Request 919-734-8400 (phone) 919-736-2148 (fax) WORKSHEET SUMMARY  TALOVING  2  Quantity Rate  Unit ofA ofD ofLabor ofLabor ofLabor ofLabor HR ofLabor ofLabor ofLabor  MATERIAL COST C.F Freight D. SUBTOTAL E. Sales Tax F.TOTAL MATERIAL LABOR COST A. Labor (From takeoff worksheet) B. Small Tools C.C Clean-up D.S Safety E.S Safety Training F.F Reproduction Costs G. As-Built Drawings H. Testing .Warranty Work J.F Punch List J.TOTALLABOR EQUIPMENT/OTHER A. Equipment (From take off worksheet) B. Equipment Fuel Surcharge C.E Equipment Repairs D. Equipment Yard' Work E. Assigned Equipment F. Other (From take off worksheet) E.TOTAL EQUIPMENT/OTHER  A. Material (From take off worksheet) B. Miscelaneous/Waste material  $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,160.00 $29.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,189.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  0.00% 6.75% 2.50% 0.00% 0.00% 0.00% $73.00 0.00% 0.00% 0.00%  0  2% of Equipment 2% of Equipment 1.50% of Equipment 2% of Equipment    T.A. Loving Company 400 Patetown Road P.O. Drawer 919 Goldsboro NC 919-734-8400 (phone) 919-736-2148/fax)  Change Proposal Request No.:  27533-0919  TALOVING  2  TAKE OFF WORKSHEET  MATERIAL  LABOR $116.00 $1,160.00  EQUIPMENT  OTHER  ITEM  DESCRIPTION Suporintendent  QTY. UNIT UNIT COST TOTAL COST 10HR  TOTALCOST UNITCOST TOTALÇOST UNITCOST TOTALO COST  $0.00  $1,160.00  $0.00  0.001    Proctor Groundworx, LLC 4206 NC Highway 42 W Wilson, NC 27893 US 252-230-2188 owilamson@mygmccom  ROCTO &  NN  ADDRESS TAI Loving 400 Patetown Rd Goldsboro, NC 27530  Estimate 502 DATE 12/13/2023  DATE  ACTIVITY  DESCRIPTION Change Order Edgecombe County Water & Wastewater System Improvements 620 King Avenue Tarboro, NC: 27886' Project Number: 23409- Tree removal for three trees  QTY  RATE AMOUNT  0.00  Service  12,500.00 12,500.00  Proctor Groundworx 4206 NC Highway 42 W Wilson, NC 27893  TOTAL  $12,500.00  Accepted By  Accepted Date    EDGECOMBE  WATER AND SEWER DEPARTMENT CONSTRUCTION AND MAINTENANCE  REPORT  District 1  Everything has been running according to standards. Staff1 has been performing routine  maintenance on the system, flushing and installing new taps.  District 2  Everything has been running according to standards. Staffhave been performing routine  maintenance on the system, flushing and installing new taps.  District3  Everything has been running according to standards. Staffhas been performing routine  maintenance on the system, flushing and installing new taps.  District 4  Staffhas been performing routine maintenance on the system, flushing and installing new  taps. Speed Tank overflowed due to SCADA communication issues.  District 5  Everything has been running according to standards. Staff1 has been performing routine  maintenance on the system, flushing and installing new taps.  District 6-1 Princeville  Everything is running according to standards. Staffi is performing routine maintenance on  the system. The Sewer Rehab Project is running smoothly.    EDGECOMBE WATER. AND SEWER MONTHLY UPDATE  MONTH NOV  YEAR 2024  November 2023 Information  Total estimated population: 23,323 Total current customer base: 7,639  WATER 1638 1479 804 365 1011 599 5,896  SEWER 6 85 0 91 242 567 991  D-1 D-2 D-3 D-4 D-5 D-6 TOTAL  Estimated population served: 15,742 Total estimated potential customer base: 7,581  Total water purchased: Total sewer purchased: Total cost of water purchased: Total cost of sewer purchased: Total cost of water and sewer: Total water gallons billed: Total sewer gallons billed:  29,181,640 gallons 5,007,128 gallons $123,052.62 $ : 34,271.64 $157,324.26 20,594,350 gallons 2,878,160 gallons  Total dollar amount billed-V Water: $ 332,385.98 Total dollar amount billed- - Sewer: $ 58,832.37  Total dollar amount billed  $ 391,218.35    %5507181EM    Edgecombe County Financial Summary Report Fiscal Year 2024 (As of December 31, 2023)  GENERAL REVISED BUDGET 33,755,000 $ 14,846,822 9,900,000 164,000 2,884,692 7,228,975 6,123,179 11,824,630 1,030,034 $ 72,910,510 $ 26,839,165 REVISED BUDGET 10,725,168 $ 4,802,023 21,003,359 60,357 2,004,301 19,278,503 749,297 15,095,235 4,446,511 7,813,160 81,175,891  YTD ACTUAL 2,796,889 69,653 513,959 4,080,343 1,597,438 2,335,231 598,831 YTD ACTUAL 10,912,428 36,429 627,444 8,180,032 344,214 6,780,859 1,099,090 217,747 33,000,266  Y-T-D% COLLECTED 43.98% 28.25% 42.47% 17.82% 56.44% 26.09% 19.75% 58.14% 36.81% Y-T-D%  REVENUES Ad Valorem Taxes Sales Taxes Other Taxes Intergovemmental Sales, Services and Fees Health Revenues DSS Revenues Other Revenues Total Revenues EXPENDITURES General Government Public Safety Transportation Economic Development Human Services Cultural & Recreational Education Debt Service Transfers Total Expenditures  YTD  EXPENDED ENCUMBERED 44.77% $ 1,393,483 51.96% 60.36% 31.30% 42.43% 45.94% 44.92% 24.72% 2.79% 40.65% $ 13,092,269  1,713,614 23,929 738,205 1,642,769 315,893 7,264,377  Fund Balance AppioPnatonvtization $ (8.265.381) $ (6.161.101)  Preliminary report subject tot final accounting close adjustments.    Edgecombe County Financial Summary Report Fiscal Year 2024 (As of December 31, 2023)  WATERISEWER Funds 61-68 REVENUES Water & Sewer Revenue Fund Balance Appropriated EXPENDITURES Water Operations Water Purchases Debt Service SOLID' WASTE Fund 60 REVENUES  REVISED BUDGET  YTD  Y-T-D% 38.91% 0.00% 38.91% Y-T-D% EXPENDED ENCUMBERED 30.44% $ 49.45% 18.67% 31.43% $ Y-T-D% EXPENDED 39.42% 0.00% 32.35% Y-T-D% EXPENDED ENCUMBERED 40.93% $ 30.96% 34.41% $  ACTUAL COLLECTED  6,923,404 $ 2,694,101 6,923,404 $ 2,694,101 REVISED BUDGET $ 3,842,076 $ 1,169,649 1,400,000 1,681,328 6,923,404 $ 2,175,890  1,066,006.00  YTD ACTUAL 692,265 313,975  YTD 648,044 307,735 955,779  REVISED BUDGET 2,984,718 $ 1,176,517 652,500 $ 3,637,218 $ 1,176,517 REVISED BUDGET P 1,260,000 $ 515,734 2,377,218 $ 3,637,218 $ 1,251,638  YTD ACTUAL  Fees & Intergovernmental Revenues $ Transfer From General Fund EXPENDITURES Tipping Fees Paid All Other Expenditures  YTD ACTUAL 735,904  YTD 384,266 394,816 779,082  Preliminary report subject tof final accounting close adjustments.    12/18/23, 10:48AM  Mail-Betty! Battle Outlook  Dear County Director Letter - Achievement of Foster Care Visit Benchmarks  Betty Battle betybatleedgecompeco.com> Mon 12/18/2023 10:25AM To:DSS All dsal@adg.ombecocom Cc:Eric Evans <ericevans@edgecombeco.com> 1attachments (541 KB) DCDL-Foster Care Visits Benchmarks.pdf Good morning all,  Let's give a big shoutout to child welfare staff for meeting their benchmarks with all of the challenges they faced to include being short staffed on all of their teams to having absolutely no staff on their Foster Care team!! Social workers from other child welfare teams as well as supervisors from other teams, all stepped up to make sure that the required monthly visits were completed for the foster children of Edgecombe County. Please take a few minutes to read the attached DCDL.  Great team work!!  Best,  Betty Battle, MPA Director P.O. Box 370 Tarboro, NC 27886 Rocky Mount Office 301 S. Fairview Road Rocky Mount, NC 27801 Tele: (252)641-7882 Fax: (252)641-5816 bfyeamtie@acyacomoc.on  Edgecombe County Social Services  -----wwV.wwAL 1/2    NC DEPARTMENT OF HEALTH AND HUMANS SERVICES  ROY COOPER Governor KODY H. KINSLEY Secretary  SUSAN G. OSBORNE . Deputy Secretary for Opportunity and Well-Being  December 14, 2023  DEAR COUNTY DIRECTORS OF SOCIAL SERVICES  ATTENTION: DIRECTORS, CHILD WELFARE PROGRAMI MANAGERS, CHILD WELFARE SUPERVISORS  AND SOCIAL WORKERS  SUBJECT: ACHIEVEMENT OF FOSTER CARE VISIT BENCHMARKS REQUIRED ACTION: XI Information Only D Time Sensitive D Immediate  PURPOSE/BACKGROUND: TO CELEBRATE MEETING FOSTER CARE VISIT REQUIREMENTS NC Division of Social Services (NCDSS) is proud and grateful to share with you that North Carolina has met The Administration for Children and Families' (ACF) required benchmarks for visits during permanency ACF requires that 95% of children have a monthly visit with their social worker; and that in 75% of those cases, the visit takes place in the home where the child is staying. Our final data for FFY 2023 (October 2022- September. 2023), shows that a monthly visit was completed with each child 96% of the time, and that visit took NCDSS would like to take this opportunity to thank the social workers, supervisors and agency leaders who made this happen. Visiting with children in care in a timely manner, not only helps us to meet this ACF required standard, but also gives children the stability and support that they need while they are int foster care. NCDSS isa aware of the many challenges that can make this goal difficult to reach and yet the effort that your staff puts Thank you for your dediçation and service to the children and families of North Carolina. Ifyou have questions  planning cases.  place in the home where the child resided 93% oft the time.  forth to make it happen despite the challenges, is to be commended. about this accomplishment, contact Peter West, pelerwesi@annsncgow  Sincerely, Katie Swanson Division of Social Services CRsntDg Division of Social Services  Katie Swanson, Deputy Director for Child Welfare Operations  Adrian W. Daye. Deputy Director for Child Welfare Practice  NC DEPARTMENT OF HEALTH/ ANDI HUMAN: SERVICES - DIVISION OF SOCIAL SERVICES LOCATION: 820 S. Boylan Avenue, McBryde Building, Raleigh, NÇ 27603 MAILING/ ADDRESS: 2401 Mail Service Center, Raleigh, NC2 27699-2401 www.ncdhhs.gov - TEL:919-527-6401 . FAX:919-334-1018 AN EQUAL OPPORIUNTYIAEFPRMATMEACTONEMPLOVER    Cc: Lisa T. Cauley, Senior Director of Human Services Tammy Shook, Child Welfare Chief of Staff Carla McNeill, Section Chief for Permanency Kathy Stone, Section Chief for Safety and Prevention Services Kimaree Sanders, Section Chief for Regulatory and Licensing Peter West, Section Chief of County Operations  CWS-89-2023  NCI DEPARTMENT OF HEALTH AND HUMAN SERVICES - DMISION OF SOCIAL SERVICES LOCATION: 820 S. Boylan Avenue, McBryde Building, Raleigh, NC 27603 MAILING ADDRESS: 2401 Mail Service Center, Raleigh, NC27699-2401 www.ncdhhs.gov . TEL:919-527-6401 . FAX:919-334-1018 ANE EQUAL OPPORILNTYIAEFRNMATVE ACTION EMPLOYER    Getting Off The Lists!  EdgecombeCounty  Monthly Update - Dec. 2023  Merry Christmas! from Edgecombe County! Pictured from L-R Mike Matthews, Assistant County Manager Commissioner Rev. E. Wayne Hines Frangie Mungo, Exec. Ast./Clerk to the Board Commissioner Evelyn Powell Natalie Bess, Deputy County Manager Commissioner Viola Harris, Vice-Chairwoman Commlssionerleonard Wiggins, Chairman Commissioner Ralph Webb Eric Evans, County Manager Michael Peters, County Attorney  Our plan is to have a taskforce for each of our 4focus areasto help steer the work of Getting OffThe Lists. For our Health Equity focus area, we didn'thave to reinvent the wheel because ofthe Edgecombe County Rural Health Network. ECRHN is a multiagency collaboration aimed at reducing barriers to care and improving residents' health by exchanging data, increasing efficiencies, and sharing resources. We're grateful that they have agreed to adopt this  Kya Tyson and ECRHN Director  focus area. Those of you who expressed interst in Manager, Community Grants & Special Health Equity will soon hear more about next steps. Projects atE ECU Health Edgecombe Hospital  Kimpbones Basines) Pak  Bob Pike, President/CEO of Carolinas Gateway Partnership (pictured above) presented on CGP's economic recruitment activity at the Rocky Mount Chamber's recent Annual Economic Summit. With this slide, he's discussing the tremendous amount of interest we're seeing from companies considering locating new manufacturing facilities at Kingsboro Business Park. Located in Edgecombe Co., Kingsboro is the best and most ready site in all of North Carolina. Each prospect plans for financial investments in the billions and job creation in the thousands. Landing just one of these could really help us  with Getting Off The Lists!  .More to come.    Are you with an agency or organization that's doirig' good work in one of our 41 focus areas? If so, we'd! like to learn more about what you do. Please take a few minutes to  For some families, a safe and affordable place to live is just way of life. It's nothing that's stressed over or worried about. But for many, it's a luxury that's difficult to maintain if ever achieved at all. That's why we' re fortunate to have, organizations working in our County, like: Rocky Mount Edgecombe CDC,, United Community Ministries, Volunteers of America, Tarbdro. Community Outreach, Tarboro Redevelopment Commission, Thé Light House, Christian Fellowship Homé,Khe Association of Community" Development Corporations, the Down: East HOME Consortium, Rocky Mbunt. Housing Authority, and its sister. noh- profit South Eastern NC-CDC.. One of our 4 Focus Areas is Safe and Affordable Housing. You can help us Get Off The Lists by helping these organizations do more of the great work they' re already doing.  complete this brief survey. Vance Street Homes  anew affordable housing development by South Eastern NC-CDC  EO BEF EPROUD  FERE  BBEROBEPROUDIIE  N  With Education/Wonkiorce Development being one of our 4 Focus Areas, we were excited to see the Be Pro Be Proud skills simulation truck make a stop at Edgecombe Community College. Withi its high-tech tools and resources, it provides a unique mobile workshop to help students explore, plan, and launch careers in thej jobs of today and tomorrow. What a great way to give students the opportunity to virtually explore careers in high-demand fields. Click heret tolearn moreabout Be Pro Be Proud and it's upcoming stops. A big thanks to Pam Gould, Executive Director of the Strategic Twin-Countics Education Partnership (STEP), for coordinating the visit to Edgecombe County, and to Dr. Greg McLeod (ECC President) and the Edgecombe Community College team for hosting it.    Ebgecombe Countp County Administration Building 201 St. Andrew St., PO Box 10Tarboro, NC2 27886 252-641-7834: Fax 252-641-0456 yagromescamoncenN  Eric Evans County Manager riceam@rdgromhscacm  EigecombeCanty  To: FROM: DATE: SUBJECT:  BOARD OF COMMISSIONERS ERICI EVANS, COUNTY MANAGER DECEMBER: 22, 2023  MAJOR EVENTS AND IMPORTANT MEETINGS  To give the Board insight into some of the things I have the privilege of doing or participating in, I'm sharing my major events and important meetings over the last month. Thisi is not a complete list of  my meetings during the month.  Dec.1st Dec.6 6th Dec.zth Dec.7th Dec. gth Dec.gth Dec.1 11th Dec.1ith Dec.1 18th Dec. 19th Dec. 19th Dec.19th Dec. 22nd  Toured the Be Pro Be Proud mobile unit with virtual career exploration technology on board at Edgecombe Community College. Meeting with our Benefits Broker and Cigna reps. for annual insurance Meeting with prospect for Kingsboro Business Park. Meeting with prospect for Kingsboro Business Park.  utilization review.  Met with' housing developer who hasi interests in development ini the County. Presented at the Tarboro Community Development Corporationsmeeting on  the Get Off The Lists initiative.  Bi-annual meeting of the Turning Point Consortium Board Special Meeting of the Board of Commissioners  Attended a meeting hosted by Princeville Mayor Bobby. Jones to discuss Get Off The Lists planning meeting withr reps. from Rural Forward NC. Meeting with prospect for Kingsboro Business Park. Human Services Board meeting. Department Head Christmas Luncheon  recreation opportunities.  Cpeosmée Cagewdadpkws fekwh.ipew. aeaafAGeteANs andcreetes. eppestnities MppAMpwA dine MAMpHYegenalam.raan    a    Memoranaum  To: From: Date: Re:  TDA Board 12/12/2023  Lisa Warren, Accounting Specialist Finance Report for November 2023  Eigecombelounty  In fiscal year-to-date 2024, Edgecombe County has collected a total amount of $74,437.99 in Occupancy Taxi for the TDA. The November collections totaling $13,678.87 will be deposited to the TDA bank account at PNC Bank during the  week of December 18th.  Total Expenditures for fiscal year-to-date 2024 through November 31, 2023 equal  $28,667.36.  As'of November 31, 2023, the bank statement for the TDA- PNC Bank Account  balance was $321,630.46.  recommend the TDA vote to approve the Finance report as presented. Please feel free to contact me with any questions or concerns by email at SMarTeneRsRoNNsO.ON or phone at 252)641-4742 (office).    Tourism Office Budget FY 24-1 Revised  Line Item  Budget  YTD Funds Remaning  REVENUES 6% Edgecombe County Occupancy Tax Grant Awards Miscellaneous Revenue Fund Balance Appropriatied Other TOTAL REVENUES EXPENSES HUMAN RESOURCES Payroll FICA-. .765% Retirement 6% Group Insurance 401K Contribution 1% Contract with Chamber Performance Bonus- Executive Director Performance Bonus- Social Media TOTAL HUMAN RESOURCES OPERATIONS Office Supplies Equipment Travel (Mileage) and Lodging Board Meeting Expenses Telephone Postage Utilities Dues and Subscriptions Data Processing- Web Hosting Rental Equipment Misc. Expense Banking Fees Other Contract Services Legal Expenses Audit Total Operations Marketing Printing Marketing Materials Advertising/Grant. Awards Contract Services Web Design Contract Services Brochure Design Contract Services - Logo Design Hotels Social Media Ads Sponsorship Events RMEC Total Marketing Asset Development Land Purchase Other Total Assest Development Town of Tarboro Reserve for Grant Match TOTAL HUMAN RESOURCES TOTAL OPERATIONS TOTAL MARKETING TOTAL ASSEST DEVELOPMENT TARBORO ALLOCATION TOTAL EXPENDITURES Net Gain or Loss Fund Balance Remaining  $ 115,000.00 $ 59,347.40 $  115,600.00  55,652.60 115,600.00 Avaliable Funds  $  $ 230,600.00 $ 59,347.40 $ 171,252.60  YTD  Contract Services Social Media Marketing $ 14,400.00 $ 5,532.00 $  8,868.00 14,800.00 3,000.00 3,000.00 1,173.37 4,500.00 611.49 963.20 1,955.57 2,200.00 3,235.08 126.21 2,500.00 38,000.00 15,211.10 7,500.00 1,000.00 2,000.00 4,635.36 5,000.00  $ 22,200.00 $ 7,400.00 $ $ 3,000.00 $ 3,000.00 $ 1,000.00 $ $ 4,500.00 $ 1,000.00 $ $ $ 1,000.00 $ $ $ 2,750.00 $ 2,200.00 $ 3,350.00 $ * 200.00 $ $ 2,500.00  $ 173.37 $ 388.51 $ 36.80 $ 794.43 $ $ 114.92 $ 73.79 $ $ $ $  $ 42,600.00 $ 12,932.00 $ 29,668.00  $ 18,500.00 $ 1,581.82 $ 14,764.92 $ 42,000.00 $ 4,000.00 $ $ 20,000.00 $ 4,788.90 $  $ $ $ $ 7,500.00 $ 1,000.00 $ 2,000.00 $ 10,000.00 $ 5,364.64 $ 5,000.00 $ 87,500.00 $ 14,153.54 $ 73,346.46  $ $  $ Avaliable Funds 29,668.00 16,918.18 73,346.46 82,000.00  Town of Tarboro 2023 Allocation Rolled forward $ 32,000.00  $ 50,000.00  YTD  $ 42,600.00 $ 12,932.00 $ $ 18,500.00 $ 1,581.82 $ $ 87,500.00 $ 14,153.54 $ 82,000.00  $  $ 230,600.00 $ 28,667.36 $ 201,932.64  $ 88,014.76    MTD: OCCUPANCYT TAXR RECEIVED: JULY1,2 2023- JUNE3 30,2 2024 (FY2 2024)  DESCRIPTION OOM  YEAR PER EFF DATE AMOUNT VDRI NAME/ /ITEM DESC  COMMENTS OCCUPANCI TAX TAX OCCUPANCYT TAX  0725/2023 1,117.99MAIL OMN NIVuC 07/25/2023 543.84MAIL- VERTEXINC 07/19/2023 SHREE) KRISHNAINC 07/47/2023 5.91MAIL- 07/17/2023 2,624.0S/MAIL-  2024  07/17/2023 6.124.38_MAIL-) KOVASH HOTELSUICB BESTWESTERN OCCUPANCYT TAX 07/17/2023 6241MAIL- AVALARACHENTT TRUST,HOMEAWAY COM OCCUPANCY AX  RUST HOPPERUSAI OCCUPANCYT INC OPEK A usT ORT DBA COMBORTI NN TUSTA AENB NC UST NC SA -552.79MAIL-A AVALARACUENTT TRUST: EXPEDIAGROU 4,360.68/MAIL- OMN INN OCCUPANCY SHREEK KRISHNAI INC;C COMFORTINN TRUSTE EXPEDIAIN INC EXPEDIAIN  10/24/2023 10/20/2023 10/20/2023 -1,951.84MAIL-A CLIENTYRUSTA AIRBNBINC AIRBNB! INC 10/20/2023 -24.06MAIV-A CLENTI TRUST; HOMEAWAY.C COM 10/17/2023 3,965.94MAIL-K KOVASH HOTEISUCB BESTWESTERN OCCUPANCYT TAXF 11/27/2025 410.51MAIL- AVALARAC CUENTT TRUST:E EXPEDIAINC 11/27/2023 -2,053.43_MAIL-A AVALARAC CENTT TRUSTAIRBNBINC OCCUPANCYT TAX 11/27/2023 11/27/2023 -2.77/MAIL-A 11/27/2023 -1,071.25/MAIL- OMNIVLIG,B BUDGETINN 11/16/2023 5,514.91MAL-  TAX OCCUPANCYT TAX  OWASIOTISUGHISTMESTEN OCCUPANCYT TAX TRUST,HOPPER USAINC OCCUPANCYT TAX INCDBAC INN OCCUPANCYTAK  74,437.99TOTAL COLECTEDFY2023  -$15,090.59 Reimbursed: ando creditedt toFY2023 $9.213.42 Tobec depositeds 9/15/2023 $21,782.84 Tobe deposited1 10/13/2023 -$14,672.27 Tobed deposited 11/10/2023 -$13,678.87 Tobec deposited 12/19/2023  $74,437.99 Shoulde equaly YTDC Occupancyl TaxR Received! (CELL:E72)    PLEASE JOIN US AS  WILSON COUNTY GOVERNMENT  HOSTS THE  NCACC  DISTRICT 7 MEETING  Wilson County  North Carolina  WHEN: JANUARY 22, 2024 / 12:00-1:30PM  WHERE: WAAT Academy - 4809 WARD BLVD, WILSON  LUNCH WILL BE PROVIDED PLEASE RSVP BV1/12/24: mwilliams@ntync.gov