EdgecombeCounty  NORTH CAROLINA  BOARD OF  COMMISSIONERS  REGULAR SCHEDULED  MEETING  FEBRUARY 5, 2024  AT 6:00 P.M  JONATHAN FELTON COMMISSIONERS ROOM  201 SAINT ANDREW STREET TARBORO, NORTH CAROLINA    Edgecombe County Vision Statement playfor S generations to come.  Edgecombe County is a historic place that values its citizens and natural resources and creates opportunities where people are proud to live, work and  AGENDA  REGULAR SCHEDULED MEETING OFTHE BOARD OF COMMISSIONERS  OF EDGECOMBE COUNTY FEBRUARY 5, 2024 AT 6:00 P.M. IN THE. JONATHAN FELTON COMMISSIONERS ROOM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA  1. 2. 3. 4. 5.  MEETING CALLED TO ORDER. SAFETY INSTRUCTIONS.  PRAYER.  MINUTES OF PREVIOUS MEETING PRESENTED FOR. APPROVAL.  January 2, 2024  SCHEDULED APPOINTMENTS):  A. Graham Palmer, Rural Opportunity, update on initiatives.  B. Dave Peterson, Regional Director-1 Trillium to give an update on consolidation.  (Attachment #1)  6. PUBLIC PETITIONS.  Public present should state name and address for public record. (limit 3 minutes) Mr. Evans to read public petitions submitted via email or postal mail.  7. OTHER BUSINESS:  A. Consideration of approval of budget amendments. (Attachment #2)  (Recommended action: Approve as presented.)  B. Consideration of approval of audit response. (Attachment #3) (Recommended action: Approve as presented.)  C. Consideration of approval of hunting leases. (Attachment #4)  1    (Recommended action: Approve as presented.)  D. Consideration of approval of updates tol Personnel Policy. (Attachment #5)  (Recommended action: Approve as presented.)  8.  APPOINTMENTS: A. Parks and Recreation Advisory Board. B. Board of Adjustment. PLANNING BOARD REPORT.  9.  1. UDO text amendment request by C.B. Dauthtridge. 2. Draft minutes of. January 22, 2024 meeting.  (Recommended action: Call for a public hearing at the March 4, 2024 meeting.)  10. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL. 11. CONTRACTS FORI REVIEW AND/OR. APPROVAL. 12. DEPARTMENTAL REPORTS FOR REVIEW.  A. Water and Sewer update. B. Monthly Financial Summary.  C.Home and Community Care Block Grant Program. A. Update on Getting Off the Lists initiative. B. Major events and updates. C. Workforce Development Indicators. D. TDA financial report. E. Broadband update.  13. MANAGER'S REPORT.  F.CSX temporary closure of railroad crossings.  14. COMMISSIONERS REPORT. 15. ATTORNEY'S REPORT. 16. CLOSED SESSION. 17. ADJOURNMENT.  A. Economic Development. [N.C.G.S. 143-318.11 (a)(4)]  2    MINUTES  REGULAR SCHEDULED MEETING OF THE: BOARD OF COMMISSIONERS  OF EDGECOMBE COUNTY JANUARY: 2, 2024. AT 6:00 P.M. INTHE. JONATHAN FELTON COMMISSIONERS ROOM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA  1.  MIEETING CALLED TO ORDER BY CHAIRMANLEONARD WIGGINS AT 6:00 P.M. MEMBERS PRESENT: Mr. Leonard Wiggins, Chair, Mrs. Viola Harris, Vice-Chair, Mr. Donald Boswell, Rev. E. Wayne Hines, Mrs. Evelyn Powell, Mr. George Thorne and Mr.  Ralph Webb.  MEMBERS ABSENT: None.  OTHERS PRESENT: Mr. Eric Evans, County Manager, Mrs. Natalie Bess, Deputy County Manager, Mr. Michael Peters, County Attorney, Mr. Michael Matthews, Assistant County Manager, Mrs. Linda Barfield, CFO and Ms. Frangie Mungo, Clerk to the Board.  2. 3. 4.  SAFETY INSTRUCTIONS. Safety instructions provided by Mrs. Bess. Prayer provided by Rev. Hines.  PRAYER.  MINUTES OF PREVIOUS MEETING PRESENTED FOR APPROVAL. Rev. Hines moved to approve the minutes of the December 4, 2023 meeting as presented. Mrs. Powell seconded the motion, which carried by unanimous vote.  5.  PUBLICHEARING:  1.  Mr. Wiggins called a public hearing to order relative to proposed amendments to the  Code of Ordinances.  Mr. Peters read the public notice.  Mr. Evans stated that it has become the Board's practice that when the first Monday falls on a holiday to move the meeting to the' Tuesday of the same week. However, our ordinances say at Labor Day, that meeting is to be on thei following Monday. The. Board recently voted to change the meeting time 6j p.m. The proposed ordinance amendment addresses both. The language states that the meetings will be at 6 p.m. and that any meeting that falls on a holiday will be held  on the Tuesday of the same week.  1    Mr. Wiggins called for public comments. There being none the public hearing was Mr. Boswell moved to approve the amendments as presented. Mrs. Powell seconded  adjourned.  the motion, which carried by unanimous vote.  6.  SCHEDULED APPOINTMENTIS):  A. Alan Thompson with Thompson, Price, Scott & Adams, presented the FY-23 Audit.  Inr regards to management estimates of depreciation, management estimates of allowance for doubtful accounts and managements financial disclosures, we were Difficulties encountered in performing the audit encountered no significant  in agreement with all of those. No uncorrected misstatements. No disagreements with Management. Representation letter provided by management. Other findings or issues. Other matters. Financial information for 5 years. Analysis of fund balance. Analysis of revenues. Debt analysis.  difficulties.  Property tax rates and collection percentages.  B. Dr. Mark Cockrell, Executive Director of North East Carolina Preparatory School, presented an update on school performance and planned projects.  What is a Charter School? School report card. Highlights. 2022-2023 test scores. Our Vision, Our Future. Agricultural building Growth Plan. House Bill 219. Fiscal responsibility.  Dr Cockrell stated that they will welcome any consideration from the Board to help  fulfill their goals. He also answered questions from the Board.  7. PUBLIC: PETITIONS.  Dr. Tracy Phillips, 1109 US Highway 301, Whitakers, stated that she noticed that on the Local Government Commission's website iti is noticeably absent that the County's audit report is not there, but she is delighted to hear that the audit report was presented this  2    evening. She stated that these reports are. instrumental in maintaining transparency and accountability of our taxpayer funds. Transparency upholds the adherence to rules and regulations while insuring that information is easily accessible to those impacted by your budgetary decisions. Edgecombe County leadership, over the last two decades, the county has been grappling with a myriad of challenges. According to the North Carolina Department of Commerce Edgecombe County is classified as economically distressed. Ranked amongst the highest in the State. Since 2018 the. LGC has flagged the County as a high-risk unit due to particular concerns about the County's internal controls and issues with the general fund and the water/sewer fund. These concerns were: recently underscored by the state auditor's report, which shed light on significant financial negligence, resulting in fines and fees incurred by the county taxpayers exceeding over $250,000. Dr. Phillips stated thati it is even more disconcerting to add that deadlines, like the one that she heard we: missed this evening on the debt service. It was tardy. The audit report has been consistently late and the deadline has been missed since 2015 when Mr. Evans assumed the role of County Manager. This cavalier approach and this situation compel her to ask when will the Board intervene to address these recurring management performance issues. Decision making appears to lack proactive vision. Utilizing short term solutions to on-going issues and iti is evident that it seems to have no insight into the policy impacts, leading to our shrinking tax base and evidence and voter apathy and disillusionment. It has taken a hefty toll on our county residents. These recurring infringements aggravate public distrust ofl leadership and have amplified skepticism about the commission's ability to fulfill its duties. Regardless of the upcoming election and several unopposed commissioners' complacency must not bej permitted to set in. Dr. Phillips stated that she implored the Board to the tendency towards non-disclosure and prioritize their responsibilities. These repeated discretions soW seeds of distrust and a perceived indifference towards the well-being of our citizens. Has led to a collapse in confidence. Please remember that your actions and decisions remain under scrutiny. Rest  assured we, the taxpayers of Edgecombe County, are watching.  8. OTHER BUSINESS:  A. Approval of budget amendments.  Mr. Boswell moved to approve budget amendments as presented. Mr. Thorne seconded  the motion, which carried by unanimous vote. B. Approval of increasing Mileage Reimbursement rate.  Mr. Evans stated that it is the County's practice to follow the standard mileage reimbursement rate set by the Internal Revenue Service. Recently, the IRS issued a notice thati it is increasing thei rate: from 65.5 cents to 67 cents per mile. Rev. Hines moved to approve the new mileage reimbursement rate of 67 cents as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. C. Approval of approving sign-on and retention bonuses for Social Workers in Child  3    Welfare.  Mr. Evans stated that in thel last few years, we have experienced higher than average vacancies in Child Welfare positions in Social Services, especially with Social Worker lnvestigativeAisesment & Treatment positions. Though Ms. Betty Battle, DSS Director, and her team have done an excellent job in making sure those critical services are provided, the longer we experience such high turnover, the more difficult it becomes to effectively provide those services. Most agencies across the state and nation are experiencing the same challenge. That has prompted counties to employ new strategies to mitigate the problem. Mr. Evans stated that we recently overhauled our Compensation Plan, which included raising salaries across the County. We have already seen the new Compensation Plan positively impact turnover in most of our departments. However, with the Social Worker IAT position, turnover continues to be high. We believe that this is due to the ongoing competition for qualified social workers in the field, as well as the difficulty of the work of that particular position. This position provides the most intensive service of our child welfare positions and often puts the employee in difficult or even threatening circumstances. Mr. Evans stated that one strategy we see many counties now using is sign-on and retention bonuses. From the information Ms. Battle gathered, counties are offering between $2,000 and $20,000 for sign-on and retention bonuses. Though the use of such bonuses is relatively new, and therefore, data from large samples is not available to definitively prove: its effectiveness, feedback we are receiving shows that it is a strategy work using. Considering the dire importance of us addressing the high turnover in Child Welfare, and that 50% of the cost of thel bonus is reimbursement from the state which minimizes the cost to the County, he recommended that the Board approve the Sign-on and Retention Bonus policy and authorize staff to develop Sign-on and Retention agreements consistent with the policy. Mr. Evans noted that at their last meeting, there was consensus support from the Human Services Board for the use of sign-on and retention bonuses. Mrs. Harris moved to approve the Sign-on and Retention Bonuses policy as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. D. Approval of acceptance of Grant Award for Eastpointe.  Mr. Evans stated that the County has been awarded a $60,000 grant from Eastpointe through the County Initiative for the Impact of Opioid Use. These funds will be used to purchase critical equipment for our Community Paramedic program listed in the grant  agreement.  Mrs. Powell moved to approve the acceptance of this grant award with its accompanying project ordinance. Mr. Boswell seconded the motion, which carried by  unanimous vote.  E. Approval of Health Department fees.  4    Mr. Evans presented the proposed Health Department fee for PCV20, aj pneumonia vaccine, which is replacing PCV13. The proposed fee is $288, which includes the cost of the vaccinei itself and the cost to administer it. Att their last meeting, the Human Services Board unanimously approved recommending the new: fee. Mr. Boswell moved to approve the fee as presented. Rev. Hines seconded the motion,  which carried by unanimous vote.  F. Approval of Bad Debt Write-off for Health Department.  Mr. Evans stated that the Health Department's Bad Debt Write Off Policy states that a patient's account will be handled as Bad Debt when there has been no activity on the account for more than six months. This does not mean that there will be no further efforts to collect the debt. In fact, if there is any new activity on the account, for example the patient presents at the Health Department for services, then the account is reactivated. This action is an accounting method whereas the written off debt no longer Mrs. Harris moved to approve as presented. Mr. Webb seconded the motion, which G.A Approval of acceptance of Golden Leaf grant for Kingsboro Infrastructure Project. Mr. Evans stated that Golden LEAF awarded Carolinas Gateway Partnership a grant in the amount of $7,537,500.00 to construct water and wastewater lines, road access improvements and conduct a groundwater study at the Kingsboro Mega-site. A portion of these funds were to extend wastewater to the' Training Center. However, with the Training Center funds being rescinded, Golden LEAF funds remained in the project. After discussions with Golden LEAF, they have. agreed to repurpose the remaining $3,502,645.77 to construct a waterline extension along Leonard Wiggins Parkway and Mrs. Powell moved to approve the acceptance of a revised Grantee Acknowledgement and Agreement: from Golden LEAF to Edgecombe County in the amount of $3,502,645.77. Mr. Thorne seconded the motion, which carried by unanimous vote. Mr. Evans stated that as we. have continued to review our new Compensation Plan, we have identified additional corrections and additions to be made. He presented a summary of those changes, which corresponds with the number on the draft updates. Mr. Boswell moved to approve the job description for the Financial Reporting Administrator and the updated Compensation Plan Ordinance as presented. Mrs. Powell seconded the motion, which carried by unanimous vote.  shows on our books as a receivable. carried by unanimous vote.  that Edgecombe County would bei the grantee moving forward.  H. Approval of amendments to the Compensation Plan.  5    9.  APPOINTMENTS:  A. Parks and Recreation Advisory Board.  Mrs. Harris moved to appoint Ms. Tyronda Whitaker to replace Mr. Calvin Adkins, who resigned, as Board-at-Large. Rev. Hines seconded the motion, which carried by  unanimous vote.  10. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL.  Mr. Boswell moved to approve the afterlists and releases as presented. Rev. Hines  seconded the motion, which carried by unanimous vote. 11. CONTRACTS FOR REVIEW AND/OR APPROVAL.  Mr. Boswell moved to approve as presented. Mrs. Powell seconded the motion, which  carried by unanimous vote. A. Water and Sewer update.  12. DEPARTMENTAL REPORTS FOR REVIEV,-"Recived":  B. Monthly Financial Summary presented by Mrs. Linda Barfield. C.I Department of Social Services Celebration of] Efforts in Foster Care.  13. MANAGER'S) REPORL-"-Rechned" A. Update on Getting Off the Lists initiative. B. Major events and updates. C. Workforce Development Indicators. D. TDA financial report.  E. Update on Vehicle Purchase for the Sheriff's Office G. NCACC District Meting-January 22nd at 12 p.m. in Wilson. H. Farm City Breakfast-January 7th at 7:30 a.m. at the Ag. Center.  F. Save the date: Commissioners Retreat, March 11, 2024, 8 a.m. to 5j p.m. Location TBD  14. COMMISSIONERS REPORT.  Mr. Boswell thanked thel Board and Mr. Evans for attending his mother-in-law's funeral  (Betty Lewis) None.  15. ATTORNEY'S REPORT. 16. CLOSED SESSION.  Rev. Hines moved to go into closed session to discuss: A. Economic Development. [N.C.G.S. 143-318.11 (a)(4)] B. Personnel. [N.C.G.S. 143-318.11 (a)(4)]  Mr. Boswell seconded the motion, which carried by unanimous vote.  Mrs. Powell moved to go out of closed session and resume the regular meeting. Mr. Thorne  6    seconded the motion, which carried by unanimous vote.  17. REV. HINES MOVED TO ADJOURN THE MEETING. MRS. POWELL: SECONDED  THE MOTION, WHICH CARRIED BYUNANIMOUS VOTE.  7    ATTACHMENT #1  Update on the  Consolidation of  Trillium, Eastpointe and  Sandhills MCO's    Alleghany Stokes Surry Wilkes Yadkin Forsyth Guilford Orange Davie, Iredall (Davidsan  Caswel Granvile Warrer Narthampton,  Rockingham Person Vance Halifaz Frankin/ Bertie Alamance Durham Edgacombel Wake Chatham Wils Pitt Johnston Hamett Cumberland  Mitchell aldwel Madison Yan Burke Buncombe! McDrwell Catawba Rowan Bandolph Swain Haywoad' Rutherford Lincoln Cabarrus/ Mantgomery Graham on Hendersen Cleveland Gaston Pok Cherokeey con Transyivania Clay  Washington Dare lyrrel, Hyd: Pamiico Carteret  /Slanhy ddenburg Richmand Unian  Duplin Onslow Pender Columbus Brunswic  Legend  Region Mid-state Southern South Central North Central Northern    Regional Advisory Board Information Terrell Alston taston@easpolnteneb To:Eric Evans canerysomoocom. Cc:Dave Peterson aerteonetrlummcoy, Good Morning Mr. Evans,  Tue 1/30/2024 8:30 AM  Ity was great seeing you as always yesterday. Just wanted to send overi the information that requested. It is our hope that this can be added to your February 2024 Board Agenda. Ify you have  questions, please do not hesitate to reach out to me. Thank you sO much!  you  any  Item: Background:  Appoint County Representatives to Trillium Health Resources Regional Advisory Tor maintain local connections throughout the 46 county consolidated catchment Trillium Health Resources maintains Regional Advisory Boards throughout the area. area, The Regional Advisory Boards include two members from each county, appointed thel Board ofCommissioners, including, one (1) County Commissioner or designee by and one ()appointee meeting the criteria in North Carolina General Statute 122C-118.1. Appoint Commissioner Name and Appointee Name toi represent County Name on the  Board  Requested Action: Budget] Impact:  local Regional Advisory Board for Trillium Health Resources  No Additional County Funds Required  1ZC-tlnatinssaon  Respectfully,  EASTPOINTE J.Terrell Alston, MBA External Operations (252)270-8601 www.eastpointe.net  Senior Director of Provider Contracting & Community Affairs  We are consolidating with Trillium Health Resources as of Feb. 1, 2024. Learnmore here. We are consolidating with Trillium Health Resources as of Feb. 1, 2024. Learn more here. iss subject to the NC Public Records Law and may be disclosed to third parties.  Public Records Law Statement: Please be advised that any e-mail sent to and from this e-mail account Statement: This e-mail transmission and any documents, files or previous e-mail Confidentiality messages attached itmay contain protected health information, such documents are legally privileged. The authorized to recipient oft this information is prohibited from disclosing this information to any other required to do sO by law or regulation. Recipients are required to destroy such information party after stated need has been fulfilled. Ifyou are not the intended recipient, you are hereby notified that its disclosure, copying, distribution, or action taken in reliance on the contents of these documents is any strictly prohibited. Ify you have received this information in error, please notify the sender immediately  unless    ATTACHMENT #2  Budget Amendments to be Approved  By the Board of Commissioners    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number 09 Joural Number 1777 Date 10/19/2023 DEPARTMENT  FROM:  Michelle Etheridge  RE: Health Department  PURPOSE: Budget revisions done realloocation off funds within Healthy Communities Budgetf fors salary and fringel lines and  And Longevity tol Help cover stafft timei int thep program  CURRENT BUDGET  INCREASE  G/L ACCOUNT# REVENUES  ACCOUNTI NAME  (DECREASE) AMENDEDI BUDGET  Total Revenues" 125212-531101 125212-518101 125212-512100 125212-518500 125212-531100 125212-518100 125212-518200 125212-523301 125212-518300  Training Employees Longevity Salaries Unemployment Travel FICA Retirement Educational supplies Insurance  500 179 20,547.00 50 1,500 1,601 2,307 3,116 D -1173 4,860  (320.00) 63.00 434.00 (50.00) (601.00) 24 450 1173  180 242 20,981.00 0 899 1,625 2,757 1,943 6,033  TotalEpenaitures Decfecse  TOTAL  MCE  DEPARTMENT allahlkblwldge  DATE a/04  Thisi instrument! hast been preauditedi int ther manner required! byt thel LocalGover/hent Budgeta and Fiscal ControlAct.  FINANCE OFFICER APPROVED NOT APPROVED  19-2Yy  RECOMMENDED NOT RECOMMENDED slalzu DATE  aBaale  COUNTYMANAGER 92  ACTIONTAKEN BYE BOARD OF COMMISSIONERS:  APPROVED. ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE:  CLERK TO: THEI BOARD  Revised July2 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  2  Budget Revision Number Journal Number Date  Edgecombecounty NORTH OARO  FROM:  Linda. J. Barfield  RE:  Finance  DEPARTMENT  PURPOSE: TO REALLOCATE WITHIN DEPARTMENT  CURRENT BUDGET 40,000  INCREASE (DECREASE) 25,000.00  G/L ACCOUNT# INCREASE 10-4130-5126-00  ACCOUNT NAME  AMENDED BUDGET 65,000  SALARIES TEMPORARY & PARTTIME  DECREASE 10-4130-5121-00 10-4130-5181-01 10-4130-5199-00  SALARIES LONGEVITY OTHER PROFESSIONAL  448,865 18,000 70,000  $ (12,500) (5,500) $ (7,000)  436,365 12,500 63,000  TOTAL  DEPARTMENT HEAD h-da QBayuo  DATE /30-2V  Thisi instrument has been preaudited int the manner required by thel Local Government Budget andF Fiscal Control Act.  FINANCE OFFICER  1-30-04  Chaaa  QDafid  VAPPROVED  NOT APPROVED & Tuu  RECOMMENDED NOT RECOMMENDED 1l3il24 DATE  COUNTY MANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. AND ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised. July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  3  Budget Revision Number Journal Number  ROY  Date 1/30/2024  FROM: Pat Drewery  RE: DSSB BA#12  DEPARTMENT  PURPOSE: To reallocate within budget to cover Medicaid Expansion building upgrade  CURRENT BUDGET  INCREASE  G/L ACCOUNT# REVENUES  ACCOUNT NAME  (DECREASE) AMENDED BUDGET  Total Revenues EXPENDITURES 19-5310-5185-00 19-5310-5186-00 19-5310-5311-00 19-5310-5500-00 Total Expenditures TOTAL  Unemployment Employer Workmans Comp Travel Capital Outlay  20,000 58,682 85,000 0  -20,000 -18,784 -14,216 53000 U 0 CORRECT  0 39,898 70,784 53,000  MUST BE "CORRECT" DATE 1-30-2024  DEPARTMENT HEAD Orttry batlg  Thisi instrument has been preaudited int the manner required by the Local Government Budget and Fiscal ControlA Act.  FINANCE OFFICER Chgbafid  RECOMMENDED NOT RECOMMENDED 13l2y DATE  LAPPROVED  995 NOTAPPROVED  COUNTY  MANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED, AND ENTERED ONI MINUTES DATED:  NOTA APPROVED-DATE:  CLERK TOT THE BOARD  Revised. July 2021    MBE  EDGECOMBE COUNTY BUDGET CONTROL REQUEST  4  Budget Revision Number Journal Number Date  R  FROM: Latisha Mills  RE: DSSBA#8  DEPARTMENT  PURPOSE: Tor re-allocate funds within budget to cover temp workers salary payout  CURRENT BUDGET  INCREASE  GILACCOUNT# REVENUES  ACCOUNT NAME  (DECREASE) AMENDED BUDGET  0.00  Total Revenues EXPENDITURES 19-5310-5121-00 19-5310-5122-00  SALARIES-REGULAR CONTRACT LABOR  $5,633,477.00 $184,224.00  -$25,000.00 $25,000.00  $5,608,477.00 $209,224.00 0.00 0.00 0.00 0.00  Total Expenditures TOTAL  0 CORRECT  MUST BE' "CORRECT" DATE 1o/2624  DEPARTMENT HEAD rity Ballll  Thisi instrument has been preaudited int the manner required byt thel LocalGovernment Budget and Fiscal ControlAct.  FINANCE OFFICER 2gapelinet  APPROVED NOT APPROVED  RECOMMENDED NOTI RECOMMENDED 1131124 DATE  COUNTY  BA2  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. ANDI ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE  CLERK TO THE BOARD  Revised July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  5  Budget Revision Number Joumal Number Date 1/4/2024 DEPARTMENT  AF  FROM:  Michelle Etheridge  RE: Health Department  PURPOSE: Budget Revisioni for Renewal ofWIC Contracty with Nutrition Plus for. January 1,2024t toJ June 28, 2024  CURRENT BUDGET  INCREASE  G/LA ACCOUNT# REVENUES  ACCOUNT NAME  (DECREASE) AMENDED BUDGET  Total Revenues EXPENDITURES 125167-512100 125167-518100 125167-518200 125167-518300 125167-518800 125167-518101 125167-519904  Salaries FICA Retirement Insurance 401K Longevity Contract Other  173,493 13,599 4,269 21,707 3,696 4,269 46,000  (9,000.00) (688.00) (922.00) (1,800.00) (180.00) (2,006.00) 14,596.00  164,493.00 12,911.00 3,347.00 19,907.00 3,516.00 2,263.00 31,404.00  Total Expenditures TOTAL  DEPARTMENT MMglhhl DATE 422/24  Thisi instrument hast been preauditedi in ther  required byt thel Local Governméit Budget and Fiscal ControlA  FINANCE OFFICER bapelp  APPROVED NOTAPPROVED  RECOMMENDED NOT RECOMMENDED a3/tu DATE  COUNTY 995 MANAGER  ACTION TAKENE BYB BOARD OF COMMISSIONERS:  APPROVED/ ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE  CLERK TO1 THE BOARD  Revised. July: 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number 9a Journal Number  EdgecombéCounty DARC  Poo! Date A-1-24  FROM:  Linda J. Barfield  RE:  Soil & Water  DEPARTMENT  PURPOSE: TO REDUCE ROLL-FWD TO ACTUAL  CURRENT BUDGET (8,265,381)  INCREASE (DECREASE)  G/L ACCOUNT# INCREASE 10-0090-4991-00  ACCOUNT NAME  AMENDED BUDGET (8,266,166)  FUND BALANCE APPROPRIATED  (785.00)  DECREASE 10-4960-5300-00 10-0025-4346-00  COST SHARE PROGRAM COST SHARE-SOIL CONSERVATION  4,930 (19,330)  $ (545). 1,330.00  4,385 (18,000)  TOTAL  DEPARTMENT HEAD  DATE  This instrument has been preaudited in ther manner required byt thel Local Government Budget.andF Fiscal Control Act.  FINANCE OFFICER Gmch Bayud 136by  LAPPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED s3lz4 DATE  COUNTY MANAGER  99  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED AND ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised. July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  1  Budget Revision Number Journal Number Date  Edgecombecaunty  FROM:  Antwan Brown  RE: Emergency Medical Serv-RS  DEPARTMENT  PURPOSE: To Appropriate Funding for Eastpointe Grant  CURRENT BUDGET  INCREASE (DECREASE) $( (60,000.00)  GIL ACCOUNT# INCREASE 10-0025-New  ACCOUNT NAME  AMENDED BUDGET (60,000)  Eastpointe Countyl Imitative Opioid  0.00  INCREASE 10-4371-5250-00 10-4371-5260-12 10-4371-5500-00  Vehicle Supplies & Materials EMS-Medical: Supplies Capital Outlay  28,000 295,000 140,000  $ 30,000 $ 14,000 $ 16,000  58,000 309,000 156,000  TOTAL  DEPARTMENT HEAD  DATE 1-29-24  Thn hau  This instrument has been preauditedi in the manner required byt the Local Government Budget and Fiscal Control Act.  FINANCE OFFICER  Sumh9Bbuo 1-29-94  APPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED I3ol2y DATE  COUNTY MANAGER  99  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. AND ENTERED ON MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  9  Budget Revision Number Journal Number Date  ElgecombéCounty  FROM:  Finance  RE:  TRANSFERS  DEPARTMENT  PURPOSE: TOI RECORD TRANSFER BETWEEN FUNDS-REF: BUD184  CURRENT BUDGET 1,070,258 3,366,002 652,500 0 3,306,656 1,070,258 3,366,002 652,500 0 119,906 9,384 5,191 2,529  INCREASE (DECREASE) 257,196 $ 503,614 $ 35,027 $ 45,636 $ 3,202 $ (257,196) $ (503,614) $ (35,027) $ (45,636) $ (2,549) $ (195) $ (331) $ (127) CORRECT  G/L ACCOUNT# Increase 10-9811-591200 10-9811-591900 10-9811-596000 10-9811-592201 10-4310-512100 12-0070-498100 19-0070-498110 60-0070-498100 66-0070-498100 Decrease 56-5233-512100 56-5233-518100 56-5233-518200 56-5233-518800 TOTAL  ACCOUNT NAME TRANSFER TOI HEALTH TRANSFER TODSS TRANSFER TOSOLID WASTE TRANSFER TO WATER SALARIES TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND  AMENDED BUDGET 1,327,454 3,869,616 687,527 45,636 3,309,858 813,062 2,862,388 617,473 (45,636) 117,357 9,189 4,860 2,402  SALARIES FICA RETIREMENT EMPOYER 401K  MUST BE' "CORRECT"  DEPARTMENT kgBapae DATE 1-17-24  Thisi instrument has been preauditedi int the manner required by thel Loca/Government Budget and Fiscal Control Act.  FINANCE OFFICER  117-34  da  gyfaia  VAPPROVED NOTAPPROVED  RECOMMENDED NOT RECOMMENDED 1l1l24 DATE  &%  COUNTY MANAGER  ACTION TAKEN BYI BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ON MINUTES DATED:  NOT APPROVED-DATE  CLERK TO THEI BOARD  Revised. July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  9  Budget Revision Number Journal Number Date  Edgecombecounty  FROM:  Linda J. Barfield  RE:  School Capital Reserve  DEPARTMENT  PURPOSE: TO APPROPRIATE 60% OF ARTICLE 42 TOTHE SCHOOL CAPITAL RESERVE-EDGE 98.41%-Nash 1.59%  PERI NCDI ADM  CURRENT BUDGET  INCREASE (DECREASE) (1,024,400)  G/L ACCOUNT# INCREASE 44-0070-4981-00  ACCOUNT NAME  AMENDED BUDGET (1,024,400)  TRANSFER FROM GENERAL FUND  0.00  INCREASE 44-5911-5560-11 44-5911-5560-21  EDGECOMBE CO BD OFEDUCATION-CR NASHI RKY MT BDC OFE EDUCATION-CR  1,008,112 16,288  1,008,112 16,288  TOTAL  DEPARTMENT HEAD/ dgbapiti  DATE 144  This instrument has been preauditedi int ther manner required byt the Local Government Budget and Fiscal Control Act.  FINANCE OFFICER Sdpaie 119-24  VAPPROVED NOTAPPROVED  RECOMMENDED NOT RECOMMENDED sh2-ky DATE  Bug Sra  COUNTY MANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  [D  Budget Revision Number Journal Number Date  Edgecombecounty  FROM:  Stan Liverman  RE:  Maintenance  DEPARTMENT  PURPOSE: To Roll-FWD 2023 Purchase Orders manually due to system errors with year-end close.  CURRENT BUDGET 8,265,381.00 205,000.00 12,000 60,000 856,490.86  INCREASE (DECREASE) 395,578.14 12,342.00 12,330.00 18,591.00 352,315.14  G/LACCOUNT# INCREASE 10-0090-4991-00 10-4260-5211-17 10-4260-5250-00 10-4260-5240-09 10-4260-5500-00 DECREASE  ACCOUNT NAME FUNDI BALANCE APPROPRIATED ALWANTAPANAMIORAL VEHICLE SUPPLIES & MATERIALS MAINT REPAIR COURTHOUSE CAPITAL OUTLAY  AMENDED BUDGET 8,660,959 217,342 24,330 78,591 1,208,806  TOTAL  DEPARTMENT HEAD  DATE 1-24-24  Thisi instrument has been preaudited int ther manner required byt thel Local Government Budget and Fiscal Control Act.  FINANCE OFFICER ZsgBaid  la4ay  APRROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED DATE Ady  -  B COUNTYMANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ON MINUTES DATED:  NOT APPROVED-DATE  CLERK TO THE BOARD  Revised. July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  -  Budget Revision Number Journal Number Date  ARO  FROM: Latisha Mills  RE:DSSBA#9  DEPARTMENT  PURPOSE: To re-allocate funds within budget to cover temp workers salary payout  CURRENT BUDGET  INCREASE (DECREASE)  GILACCOUNT# REVENUES  ACCOUNT NAME  AMENDED BUDGET  0.00  Total Revenues EXPENDITURES 19-5310-5121-00 19-5310-5122-00  SALARIES-REGULAR CONTRACTLABOR  $5,608,477.00 $290,244.00  $100,000.00 $100,000.00  $5,508,477.00 $390,244.00 0.00 0.00 0.00 0.00  Total Expenditures TOTAL  CORRECT  MUST BE "CORRECT" DATE 0/2024  DEPARTMENT HEAD Rity Dath   This instrument has been preaudited int the manner required byt thel Localgeernment Budget andF Fiscal Control Act.  FINANCE OFFICER  Ciala  aelins  APPROVED NOT APPROVED  RECOMMENDED NOTI RECOMMENDED slaihy DATE  COUNTY MANAGER 96  ACTIONTAKEN BY BOARD OF COMMISSIONERS:  APPROVED. AND ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE  CLERKTO THE BOARD  Revised. July: 2021    MB  EDGECOMBE COUNTY BUDGET CONTROL REQUEST  12  Budget Revision Number Journal Number  Date 1/30/2024  ARO)  FROM: Pat Drewery  RE: DSS BUA# #14  DEPARTMENT  PURPOSE: To roll forward funds from prior year  CURRENT BUDGET  INCREASE (DECREASE) 195,213  G/L ACCOUNT# REVENUES 19-0090-4991-19  ACCOUNT NAME Fund Balance Appropriated  AMENDED BUDGET 195,213  0  Total Revenues EXPENDITURES 19-5320-5719-00 19-5320-5746-02 19-5320-5746-03  195213 84,310 89,835 21,068 195213  Elderly Handicapped Transp Rural General Public Transp Work First ETAP  5,336 234 23  89,646 90,069 21,091  Total Expenditures TOTAL  CORRECT 1-MUST BE' CORRECT"  DEPARTMENT HEAD foutr Eteg  DATE 1-80-2024  Thisi instrument has beenp preaudited int the manner required by the Local Government Budget and Fiscal Control Act.  FINANCE OFFICER CgDapfie /-30-d4  CAPPROVED NOTAPPROVED  RECOMMENDED NOTE RECOMMENDED 131124 DATE  COUNTY  9 MANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. AND ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised. July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number Joumal Number Date 1/4/2024 DEPARTMENT  FROM:  Michelle Etheridge  RE: Health Department  PURPOSE: Budget Revision1 for Renewal ofV WIC Contract with! Nutrition Plus for. January 1,2024t toJ June: 28, 2024  CURRENT BUDGET  INCREASE  G/LA ACCOUNT# REVENUES  ACCOUNT NAME  (DECREASE) AMENDEDI BUDGET  Total Revenues EXPENDITURES 125167-512100 125167-518100 125167-518200 125167-518300 125167-518800 125167-518101 125167-519904  Salaries FICA Retirement Insurance 401K Longevity Contract Other  173,493 13,599 4,269 21,707 3,696 4,269 46,000  (9,000.00) (688.00) (922.00) (1,800.00) (180.00) (2,006.00) 14,596.00  164,493.00 12,911.00 3,347.00 19,907.00 3,516.00 2,263.00 31,404.00  Total Expenditures TOTAL  DEPARTMENT Ualalthhel DATE 12/24  This instrument has! been preauditedi int then manner required byt thel Local GovermpaitBudgetandF FiscalControlAçt.  FINANCE OFFICER 7apelp  VAPPROVED  RECOMMENDED NOT RECOMMENDED 1a3/u DATE  COUNTYI MANAGER  995  ACTION TAKENI BY BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ONI MINUTES! DATED: NOTAPPROVED,DATE  CLERKT TOT THE BOARD  RevisedJuly2 2021    For Information  Budget Amendments Approved  By the County Manager    EDGECOMBE COUNTY BUDGET CONTROL REQUEST    Budget Revision Number Journal Number  Date 1/26/2024  EdgecombeCounty ORTH CAROLI Stan Liverman  FROM: PURPOSE:  RE: Maintenance  DEPARTMENT  Tor reallocate within Department  CURRENT BUDGET 2,000.00 10,500.00 4,500.00 32,000.00  INCREASE (DECREASE) 2,150.00 2,100.00 650.00 12,100.00 17,000.00 2,150.00 2,100.00 650.00 12,100.00 17,000.00 0  G/L ACCOUNT# INCREASE 10-4260-5333-14 10-4260-5331-05 10-4260-5321-01 10-4260-5197-00 TOTAL INCREASE DECREASE 10-4260-5333-17 10-4260-5331-17 10-4260-5311-01 10-4260-5211-20 TOTAL DECREASE TOTAL  ACCOUNT NAME Natural Gas EOC Electricity- EOC Beepers/Cellular Phones Special SVC- Waste Industries  AMENDED BUDGET 4,150.00 12,600.00 5,150.00 44,100.00 0.00 0.00 350.00 32,900.00 350.00 90,400.00 0.00 0.00  Nat Gas DSS & Health Campus Elec DSS & Health Campus Training Employees Embarq BloMaintenance/Repalr  2,500.00 35,000.00 1,000.00 102,500.00  CORRECT 1 MUST BE' "CORRECT"  DEPARTMENT HEAD  T  1/26/2024  Thisi instrument has been preaudited int the manner required by the Local Government Budget and Fiscal ControlAct.  FINANCE OFFICER  ghmpulsua  APPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED shaley DATE  lww COUNTYMANAGER  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. AND ENTERED ON MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised. July 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  15  Budget Revision Number Journal Number Date DEPARTMENT  FROM:  Paul S. Moseley  RE:  Water & Sewer  PURPOSE: To cover the rental feei fore emergency transfer pumps at twol lift stations  CURRENT BUDGET  INCREASE (DECREASE)  GIL ACCOUNT# REVENUES  ACCOUNT NAME  AMENDED BUDGET  Total Revenues EXPENDITURES 66-7110-518300 66-7110-526001  Employer Insurance Operating Supplies  140,000 410,000  -10,000 10,000  130,000 420,000  Total Expenditures TOTAL  0 CORRECT  MUST BE "CORRECT" DATE 1-30-24  DEPARTMENT HEAD   This instrument has been preaudited int the manner required by thel Local Government Budget andF Fiscal Control Act.  FINANCE OFFICER Cada gBayicel 1-3094  APPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED I3ilzu DATE  COUNTYMANAGER B  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. ANDI ENTERED ONI MINUTES DATED:  NOTA APPROVED-DATE:  CLERK TO1 THE BOARD  Revised. July2 2021    MBE  EDGECOMBE COUNTY BUDGET CONTROL REQUEST  I  Budget Revision Number 90 Journal Number 7829 Date 1-30-24 DEPARTMENT  3  FROM: Gloria Moseley  Solid Waste  PURPOSE: REALLOCATE WITHIN THE DEPARTMENT FORI LANDFILL MAINTENANCE AND REPAIRS  CURRENT BUDGET  INCREASE (DECREASE)  GIL ACCOUNT# REVENUES  ACCOUNT NAME  AMENDED BUDGET  Total Revenues EXPENDITURES  6-+720-93520 Epyanflapai 100,000.00 Zio,0ma) #10,000  60-720-53549 Landsu Moiknask 125,140 10,000  *76,1D  Total Expenditures TOTAL  0  MUST BE "CORRECT" 1-26-24  DEPARTMENT HEAD Mlewouly  Thisi instrument has been preaudited in1 the manner required by the! Local Government Budget andI Fiscal Control Act.  FINANCE OFFICER Kmakbope 1624  VAPPROVED NOT APPROVED  RECOMMENDED NOT REÇOMMENDED 1924 DATE  COUNTYI MANAGER  49  ACTION TAKEN BYI BOARD OF COMMISSIONERS:  APPROVED. AND ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO1 THE BOARD  Revised. July 2021    For Information  Budget Amendments Reviewed  By the Finance Director    OMBE  EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number 93 Journal Number 8003 Date 1/30/2024  FROM: Pat Drewery  RE: DSSBA#11  DEPARTMENT  PURPOSE: Tol Reallocate funds within budget to pay energy portal applications  CURRENT BUDGET  INCREASE (DECREASE)  G/LACCOUNT# REVENUES  ACCOUNT NAME  AMENDED BUDGET  Total Revenues EXPENDITURES 19-5411-5810-00 19-5411-5812-02  Crisis Intervention Share The Warmth  333,139 0  -2,000 2,000  331,139 2,000  Total Expenditures TOTAL  0  CORRECT -MUST BE CORRECT"  DEPARTMENT HEAD Dttis bte  DATE 1-30-2024  This instrument has been preauditedi int ther manner required by thel Local Government Budget andF Fiscal Control Act.  FINANCE OFFICER dgBae 1-8004  APPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED 1/3l24 DATE  COUNTY MANAGER Ahe  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED ANDI ENTERED ON MINUTES DATED:  NOT APPROVED-DATE  CLERK TO THE BOARD  Revised. July 2021    COMBE  EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number Journal Number  ARO  Date 1/30/2024  FROM: Pat Drewery PURPOSE: To create Budget -ROAP  RE:DSSBA#13  DEPARTMENT  CURRENT BUDGET  INCREASE (DECREASE)  GILACCOUNT# REVENUES 19-0025-4534-01 19-0025-4546-03 19-0025-4546-07 Total Revenues EXPENDITURES 19-5320-5719-00 19-5320-5746-02 19-5320-5746-03  ACCOUNT NAME Elderly Handicapped Transp Work First ETAP Rural General Public Transp  AMENDED BUDGET 5,336 23 234  0 0 0  5,336 23 234 5593 5,336 234 23 5593 0  Elderly Handicapped Transp Rural General Public Transp Work First ETAP  0 0 0  5,336 234 23  Total Expenditures TOTAL  CORRECT 1 MUST BE "CORRECT"  DEPARTMENT HEAD battysitsg  DATE 1-8D-2024  Thisi instrument has been preaudited int the manner required byt the Local Government Budget and Fiscal Control Act.  FINANCE OFFICER Clnda 9Baulisol  LAPPROVED  RECOMMENDED NOT RECOMMENDED Jail2v DATE  TAPPROVED  COUNTYMANAGER  99  ACTION TAKEN BY BOARD OF COMMISSIONERS:  APPROVED. ANDI ENTERED ONI MINUTES DATED:  NOT APPROVED-DATE:  CLERK TO THE BOARD  Revised. July2 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  Budget Revision Number_ 87 Joumal Number_ 7175 Date_ 1/172024 1-2724 DEPARTMENT  FROM::  Michelle Etheridge andtog getGLL Linec outofn negativel balance ACCOUNTN NAME Medicare CD Covid) Vac MedicaidA Adm Wavieds Supplies Wastel Industries Malpractice Travel Longevity Wastel Industries Dues Xray Wastel Industries Training Employees Wastel Industries Advertising Wastel Industries Malpractice MeintE Bulldingg grounds Office supplies Wastel Industries MedicalA Assistance Office Supplies Wastel Industries Banking Fee Wastel Industries Advertising Longevity Equipn repairs andN Maint Longevity Waste Industries Longevity Wastel Industries Contract Other Wastel Industries Educational Supplies Wastel Industries postage Longevity Wastel Industries Postage Wastel Industries supplies ather Longevilty Contracts services Longevily Dues Wastel Industries  RE: Health Department CURRENT 430 17,462 1,087 510 3,000 3,164 1,098 14,040 1,500 653 200 66 445 1,000 298 50 1,500 443 4,832 15,047 2,200 400 795 500 3,300 1,000 4,269 3,696 1,176 439 7,500 1,254 1,656 410 250 3,659 2,586 2,500 2,630 44,527 4,066 11,150 1,249 501 2,199  PURPOSE: Budgetn revisiond donef fori increaseV Wastel Industries GFL, Curtis Bayf for RMa andT Tarboro  INCREASE -115 115 -197 627 (400.00) 17,062 400.00 1,487 (47.00) 463 (817.00) 2,183 864.00 4,028 400.00 14,098 (400.00) 13,640 (250.00) 1,250 250.00 903.00 (32.00) 168 32.00 98 -250 195 250 1,250 25 273 50 -25 1,475 100 543 -1500 3,332 577 15,624 923 3,123 -238 162 162 957 500 4,262 614 3,814. 455 4,151 -100 1,076 100 539 416 7,084 416 1,670 -251 1,405 40 450 20 270 191 3,850 312 2,898 200 2,300 200 2,830 -1045 43,482.00 1045 5,111 -198 10,952 198" 1,447 -125 376 125 2,324  GILA ACCOUNT# REVENUES 123512-440603 123512-440525 EXPENDITURES 125111-523802 125111-519700 125100-5 545400 125100-531100 125100-518101 125100-519700 125100-549100 125120-519702 125156-519700 125160-545400 125160-535100 125160-5: 125160-519700 125164-526000 125164-519700 125166- 125166 125167-5 125167-519704 125168- 125168-519 125189-518101 125121-519700 125151-532500 125151-519700 125151-523900 125151-518101 125156-519908 125156-518101 125165-549100 125165-519700 TotalE Expenditures TOTAL  BUDGET (DECREASE) AMENDEDE BUDGET  Vwl Wb  DEPARTMENE  Sthelbr 125+  Thisi instrumenth has beenp preauditedl Int then mannerr requiredh bythel Local emment Budgeta  FINANCE OFFICER Zbapidlwau  APPROVED NOTA APPROVED  RECOMMENDED NOTH REÇOMMENDED DATE  COUNTY MANAGER ACTION TAKEN BY BOARD OFC COMMISSIONERS:  APPROVED ANDE ENTERED ONM MINUTES DATED: NOTA APPROVED-DATE:  CLERKT TOT THEE BOARD  Re/med.uy2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  191  Budget Revision Number 88 Joumal Number 7176 Date 1/19/2024 DEPARTMENT  FROM:  Michelle Etheridge  RE: Health Department  PURPOSE: Reallocation offi fundsv within the FPE Budgett to get linec outo ofn negative  CURRENT BUDGET  INCREASE  G/L ACCOUNT# REVENUES  ACCOUNTI NAME  (DECREASE) AMENDED BUDGET  Total Revenues 125164-549100 125164-526000  Dues Office Supplies  726 15,047  (100.00) 100.00  626 15,147  Total Expenditures TOTAL  DEPARTMENT MMLEAp 4124  Thisi instrument! has been preauditedi int ther manner requiredb byt thel Localfgvernments Budget andFiscalg ptro Act.  FINANCE OFFICER APPROVED NOT APPROVED  RECOMMENDED NOT RECOMMENDED DATE  2aEapudaw  COUNTYMANAGER  ACTION TAKEN BYE BOARD OF COMMISSIONERS:  APPROVED. ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE  CLERKI TO1 THE BOARD  Revised July; 2021    EDGECOMBE COUNTY BUDGET CONTROL REQUEST  20  Budget Revision Number 91 Journal Number 7825 Date -30-24  EdgecombeCounty  FROM:  Linda. J. Barfield  RE:  Building Inspections  DEPARTMENT  PURPOSE: TOREALLOCATE WITHIN DEPARMTNET TO COVER L&P DEDUCTIBLE  CURRENT BUDGET  INCREASE (DECREASE) 5,000.00  GILACCOUNT# INCREASE 10-4350-5451-00  ACCOUNT NAME INSURANCE & BONDING  AMENDED BUDGET 5,000  0.00  DECREASE 10-4200-5451-00  INSURANCE & BONDING  193,670  $ (5,000)  188,670  TOTAL  DEPARTMENT HEAD  DATE  This instrument has been preauditedi int ther manner required byt thel Local Government Budget and! Fiscal ControlA Act.  FINANCE OFFICER aglan, F25-2V  VAPPROVED  RECOMMENDED NOTE RECOMMENDED aley DATE  COUNTY MANAGÈR  99  ACTION TAKEN BYI BOARD OF COMMISSIONERS:  APPROVED. ANDI ENTERED ONI MINUTES DATED:  NOTA APPROVED-DATE:  CLERK TO THE BOARD  Revised. July 2021    ATTACHMENT #3  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager & Responses to FY-23 Audit Findings  Edgecombelounty  2/1/24  The Local Government Commission requires that the auditor identifies Financial Performance Indicators of Concern (FPIC). We are required to then respond to those within sixty days of the audit Enclosed you'll find our response. Ir recommend that you approve  being presented to you.  the response and sign accordingly.  OFFICE OF THE COUNTY  1  MANAGER    Edgecombe Conty Response to Fy-23 Audit Findings  February 5, 2024  Financial Performance Indicator of Concern: The County made prior period adjustments to correct  beginning balances. Audit Finding  An adjustment was made to set upi fines and forfeitures for 2021 and 2022 that were not properly accrued, which decreased fund balancei in the General Fund by $81,243. Additionally, the County discovered that a HCCBG grant had not been properly recorded, which resulted in an adjustment: that decreased fund balance in the General Fund by $119,497. In reviewing project records, it was determined that $353,525 of project costs associated with the Princeville Water & Sewer projectwere expensed in the General Fund in priory years. This resulted in an increase in fund balance of $353,525 in the General Fund thati is offset by an increase in expenses and Construction in Process in the Water and Sewer Capital Project Fund. Additionally, it was determined that project expenses that were thought to bea associated with Governmental. Activities was for Water and Sewer Infrastructure, and some of the expenses had been capitalized in priory yèars but not removed from CIP, so a prior period adjustment was recorded that decreased construction inj process in the government-wide statements of $8,290,482, andi increased CIP int the Water District fundi in the amount of $2,948,023. Also associated withi thei transfer of the! Economic Development Fund from Governmental Funds to the Enterprise Funds was the prior year cash balance! $90,850, which increased governmentalt fund balance by $90,850 and decreased the water fund balance by this amount. Net effect of all prior period adjustments resulted in a decrease in Governmental, Activities fund balance on the government-side: statements of $7,570,430; an increasei in Business-type activities and Enterprise fund balancei in the amount of $2,027,232; an increasei in General Fund fund balance of $629,202, and an increase in Nonmajor Governmental Funds fund balance of  $90,850.13. Response  Historically, the county funded certain capital project start-up costs from the General Fund. While performing final reconciliations with the respective funders, it was determined that the reimbursement toi the General Fund had not occurred. The County has discontinued the practice of recordingi initial capital project expenditures in the General Fund and is properly establishing projects from the beginning in a capital projects fund. Thel largest prior period adjustment relates to a project that is being closed in Fiscal Year 23 and future adjustments arer not expected. Additionally, regular grant reconciliations with the general ledger will be conducted to ensuret that all funds are properly accounted  fori in ther respective capital project tfund.  Financial Performance Indicator of Concern: The unit had expenditures that exceeded the legal budget  ordinance. Audit Finding  Fort thet fiscal year ended June 30, 2023, thet following departments' expenditures exceeded amount approved in the budget ordinance and subsequent amendments: Datal Processing $67,742, Sheriff $148,977, Rescue Squad $131,841, Debt Service $92,107. Thel budget violationsi in Data Processing and Debt Service were a result of thei implementation of GASB 96 where budgeted    Edgecombe Conty Response to Fy-23 Audit Findings  February 5, 2024  amounts were not amended to account for the first-year implementation: and reclassification of debt service payments from departmental expenses to debt service for both lease and subscription principal payments. Over expenditures in the! Sheriff's department and Rescue Squads related to  salaries and benefits exceeding the budget.  Response  The County implemented the use ofa a vacancy allowance in 2023. This practice willl be evaluated, and if retained, additional training will be provided to department heads. Budget to actual expenditures will be closely monitored to ensuret that actual expenditures do not exceed budget. The County willi implement af formal process ati the end oft thet fiscaly year tot forecast year-end expenditures and make the appropriate budget transfers and amendments priort to June 30 and to address potential budget Financial Performance Indicator of Concern: The unit did not comply with al bond covenant.  shortfalls.  Audit Finding  The County has pledged future water and sewer customer revenues of Water District No. 4, net of specified operating expenses, to repay $93,000 and $410,000 in water ands sewer system revenue bonds issuedi in October 2022. Proceeds from the bonds provided financingi fort the water and sewer lines for Waterand Sewer District No. 4. Thel bonds are payable solely from water and sewer customer net revenues oft the district and are payable through 2062. Annual principal and interest payments on thel bonds are expected to require less than 25% of net revenues. Thei total principal andi interest remaining to be paid on the bonds is $503,000. Principal and interest paid fort the current year and total customer net revenues were $6,346 and $84,769, respectively.  Response  The County increased Water & Sewer rates in Fiscal Year 2024. The increased revenue should improve the coverage ratio with respect to General Obligation and Installment Financing. Pert the Bond Covenant, should the County not meet ther rate covenant, the County must engage an independent engineeror engineering firm consultants experienced in matters relating to water and wastewater revenuel bonds Consultants to make their recommendationsi regarding revision oft the: service charges and improvements int the operation of ours services rendered by the System, and copies of such request and the recommendations oft the Consultants shall bes shared with the Bondholder.  Financial Performance Indicator of Concern: The County was delinquent in making a debt service  payment due on October1,2 2022.  AuditFinding  The payment was made on October 14, 2022 ini thea amount of $26,350. This late payment should have been disclosed on the EMMA portal within 10 days, but the County was nota aware oft this requirement, soi it wasn'ti filed until. January 31, 2023 with the annual disclosure submission.    Edgecombe Conty Response to Fy-23 Audit Findings  February 5, 2024  Response  The County is now aware of the requirement and timeline for disclosing delinquent debtp payments on the EMMA portal. The County has implemented procedures including the CFO monitoring the debt payment schedule, creating calendar alerts, and setting upa as many payments as possible for automated draft to ensure that all debt payments are made timely, thereby eliminating the need forsuch  disclosure.  Resperctiulysubmites, Leonard Wiggins, Chairman  Evelyn Powell, Commissioner  Viola Harris, Vice-Chair  George Thorne, Commissioner Donald Boswell, Commissioner  Rev. E. WayneHines, Commissioner  Ralph' Webb, Commissioner  Eric Evans, County Manager  Linda. J. Barfield, CFO    AITACHMENT T#4  Memoranaum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager K  2/1/24  EdgecombeCounty  Approval of Hunting Lease Agreements  As you will recall, you approved the lease oft two separate, county- owned tracts last year for hunting rights. Those were one-year lease agreements. Therefore, we published a request for bids for leasing We received two bids for the 161.22 acres adjacent to the landfill, and one bid for the 302.62 acres at Kingsboro, just north of Corning. recommend your approval of a lease agreement with New Hope Hunting Club for the landfill tract at $21 per acre, and a lease agreement with Mr. Billy Wooten for the Kingsboro tract at $31 per  these tracts again, this time for a three-year lease.  acre.  OFFICE OF THE COUNTY  1  MANAGER    Edgecombe County - Hunting Leases  Bid Opening Sheet  Kingsboro Industrial Park: 302.62  Bid Opening Date  1/26/2024  Bidder Wrka  Bid 4311AOL "9381.22  Verified  Billy  ilael24 Date  8%  County Representative Aoltlwo G. BeI  21/2024  Witness Witness  Date Date    00  DUNBARRD    Edgecombe County - Hunting Leases  Bid Opening Sheet  Landfill 161.22 Acres  Bid Opening Date  1/26/2024  Bidder  Bid $15.0S/AC A2420.36 $21/Aou 3345.62  Verified  Kt John,on NHDPE Hah5 dob  89  lasku Date  County Representative fAlu Q.BeM  Witness Witness  (/2u! 2094  Date Date    N    -  NORTH CAROLINA EDGECOMBE COUNTY  HUNTINGLEASE  THIS HUNTING LEASE ("Lease"), made and entered into this February 5, 2024, by and between Edgecombe County, aj political subdivision oft the State ofNorth Carolina ("Lessor"), and  William B. Wooten ("Lessee");  WITNESSETH:  WHEREAS, Lessee desires to lease from Lessor certain real property in Edgecombe WHEREAS, Lessor has agreed, through its Board of County Commissioners at its regular meeting on February 5, 2024, pursuant to G.S. 153A-176 and 160A-272 to lease to Lessee, for such use and enjoyment, certain real property in Edgecombe County, North Carolina upon the  County, North Carolina for the purposes to having aj place to hunt; and  terms herein set out;  NOW THEREFORE, for and in consideration of the rents hereinafter set out and subject to the terms and conditions and the mutual promises hereinafter set out, Lessor does lease and let tol Lessee and Lessee does hereby lease and let from Lessor certain real property described herein  upon the following terms and conditions:  1.  Leased Property: The real property subject to this Lease consists of the following, Being the property identified as Edgecombe County Tax PIN Nos. 3799-88-3404- 00 and 4800-20-0590-00 and being further identified as Tracts 3 and 4 oni mapi recorded in Plat Cabinet 12, Slides 196 and 197, which property is a portion oft the property obtained by Lessor by deed dated August 22, 2018 and recorded in Book 1683, Page 460,  but subject to all leases for agricultural use and silvicultural activities and sales:  Edgecombe County Registry (the "Leased Property").  2. 3.  Term: The term of this Lease shall be for the period beginning October 1, 2024 Rent: The rent to be paid for the above stated term ofthe Lease shall bei the sum of  and terminating January 31, 2028, unless sooner terminated as herein provided.  $9,381.22 ($31/acre) per year, which shall be paid annually by Lessee to Lessor on October 1,  2024, October 1, 2025, and October 1,2 2026.  4.  Use of Leased Property by Lessee: Subject to the specific limitations herein set  out, Lessee shall have the exclusive right tol hunt on the areas oft the Lease Property. To facilitate the enjoyment oft the Leased Property for said purposes herein set out, Lessee shall have the right ofingress and egress over and across all clearly existing roads and paths. Lessee shall have the non-exclusive right to use Lessor's 15' access easement along the eastern property line of the property owned by Corning Incorporated and identified as Edgecombe County Tax PINNo. 4709-  1    28-1446-00 as designated and shown as 15' ACCESS EASEMENT" on Sheet 1 of2 oft the map on record in Plat Cabinet 12, Slides 196 and 197, Edgecombe County Registry. Lessee may not use the Leased Property for any other purpose and other rights to the use, enjoyment, or occupancy  ofsaid premises are reserved for Lessor.  a. Less may exercise these rights through his guests and invitees, provided any violation oft these terms and conditions by any guest ori invitee shall be deemed a violation b. Except for Lessee'sg guests and invitees, Lessee shall not sublet the premises or any rights therein and Lessee shall be in direct supervision ofa all hunting activities.  by Lessee.  C. No trapping is permitted on the Leased Property. there shall bei no shooting across any property boundary line.  d. Deer stands shall be placed at least 50 feet from any property boundary line and e. Lessee shall have access to the Leased Property for the purpose of preparing for hunting and placing deer stands upon and after the execution oft this Lease.  5. Duties and Obligations ofLessee: In exercise oft thel hunting rights herein granted, Lessee  shall have the following duties and obligations:  a. Lessee shall at all times during the term ofthis Lease and while Lessee shall be on the Leased Property prior to the term of the Lease maintain liability insurance with coverage not less than $1,000,000.00 for Lessor and his agents, and in amount and under terms and conditions acceptable to Lessor. Evidence of said insurance policy shall be delivered tol lessor att the time thei renti is] paid. Int the event that any such policy ofinsurance tendered to Lessor is rejected by Lessor in its sole discretion, all rent tendered shall be returned to Lessee. There shall be no lease agreement of any nature between the parties unless and until a policy of insurance, satisfactory to Lessor in its sole discretion, is delivered to Lessor and maintained in full force and effect continuously during the term of b. Lessee shall cause to be posted signs or painted markings representing that the: real property is "Posted No Trespassing" and such signs or markings shall be placed at conspicuous places on the Leased Property in accord with applicable laws and regulations. C. Lessee shall at all times during the term ofthis Lease attempt tol keep unauthorized persons from hunting on the Leased Property. Lessee shall have the right to prosecute d. Lessee shall, continuously and at all times during the term oft this Lease, maintain fori inspection by Lessor al list of names and addresses ofa any and all guests and invitees of  this Lease.  games violators and trespassers.  Lessee.  2    e. Lessee shall at its sole expense provide routine maintenance of the existing farm roads and paths, and shall maintain the same in as good ofa a condition as they are at the inception of this Lease, and shall keep them passable at all times during the term of this f. Ifany of the roads or bridges on the Leased Property are damaged in any manner by Lessee, any ofi its guests or invitees, such damage will be repaired as soon as possible by Lessee and in such ai manner sO as not tol block or obstruct thei roads or bridges ori in any g. All farm roads that are kept closed when not in use by authorized person by gates, cables, or chains will be kept closed and locked by Lessee, his guests, and invitees when not in actual use. Lessee will be permitted to put gates or flagged cables or chains across paths or farm roads only with the express written consent of Lessor and only ifkeys are provided to Lessor and the tenant who is farming the cleared portions of the Leased Property. Lessor reserves the right to haveLessee remove any such gates or flagged cables h. Lessee shall observe all boundary lines with adjoining property owners and shall hold Lessor harmless from any claims for encroachments or trespass arising out of its i. Lessee shall during the term ofthis Lease maintain the wooded areas oft the Leased Property in a clean condition and, as: near as: is] possible, in its natural state. - Lessee shall be responsible to Lessor for any damage to the real property, crops, timber, structures, livestock, or equipment situated on the Leased Property caused by k. Lessee shall indemnify and hold harmless Lessor, its successors, and assigns, from any loss, costs, claims, damages, and expenses of any nature, including costs of defense, resulting from any accident or claim arising out of the use of the real property subject to 1.1 Lessee, his guests and invitees shall not interfere with any agricultural or silvicultural operations being conducted on the Leased Property and shall not damage or destroy any growing or harvested crops or trees on the Leased Property. Further, Lessee, his guests, and invitees shall cooperate with any tenant farming the cleared portions oft the Leased Property at all times. If any dispute arises between Lessee or any ofhis guests or invitees and any tenant farming the cleared portion of the Leased Property, Lessor will be notified of the dispute and the parties to this Lease will discuss the difficulty and attempt m. Upon termination of this Lease, Lessee shall remove all of his personal property and that ofhis guests and invitees from the Leased Property, except Lessee's deer stands  Lease.  way prevent their use by vehicles or trailers.  or chains at any time after] permission to install them has been granted.  hunting activities.  Lessee, its guests, or invitees.  this Lease by Lessee, his guests, or invitees.  tor resolve the same to the satisfaction of all parties.  may remain ifLessor and Lessee agree to ai renewal ofthis Lease.  3    6.  All hunting under this Lease shall be subject to the following conditions: a. All hunting shall be in complete compliance with all applicable local, state, and b. Only aluminum nails are tol be used ini nailing "Posted" signs to any tree. Noi nails C. No high-powered rifle shall be fired on the level while hunting. All hunting with rifles shall be from tree stands and any shots fired willl be fired towards the ground.  federal wildlife and game laws and regulations. shall be used to secure stands to any trees.  d. There will be no dog hunting.  e. No vehicle shall be permitted within the wooded areas or within wetlands except on existing roads or paths, provided the roads or paths are not damaged by said vehicles. Vehicles may ber usedi inj posting the property lines and: retrieving large game using existing E.  No hunter shall hunt while drinking intoxicating beverages or while intoxicated or g. No cans, bottles, or other trash shall be thrown or left on or in the fields, streams,  roads and paths.  within eight hours of consuming any intoxicating beverage.  ponds, woodlands on the Leased Property.  h. Any cables used as barriers shall be flagged or easy visibility. Property. No deer willl be field dressed on thel Leased Property.  i. All game killed shall be picked up and completely removed from the Leased Lessee shall not sublease or assign its rights hereunder to any other person or entity  7.  saving his guests or invitees. Lessee shall not permit fee hunting to any person or entity who or  which are: not guests or invitees of] Lessee.  8.  Neither Lessee, his guests, or invitees shall have any right or privilege not herein  specifiçally granted and itiss specifically understood and agreed that thei rights and privileges herein granted are for hunting and related activities and shall not be construed as to imply or grant any  other rights or privileges for any other use oft the Leased Property.  9.  Any violation or breach of any of the terms and conditions of this Lease imposed  upon Lessee, his guests, or invitees in paragraphs 3, 4, and 5 hereunder shall constitute just cause for the immediate termination or cancellation ofthis Lease and of all rights and privileges herein granted, unless satisfactorily corrected with 20 days oft the notification to the County Manager of  such violation or breach.  4    10. Any violation or breach of any of the terms and conditions ofthis Lease imposed upon Lessee, his guests, and invitees in paragraphs 6 and 7 hereunder shall constitute just cause for immediate termination or cancellation of this Lease and of all rights and privileges herein  granted.  11. Int the event this Lease is canceled or terminated by Lessor for any reason other than violation or breach of the obligations hereunder by Lessee, his guests, or invitees, Lessor shall refund the rent on a pro-rata basis based on the number of days remaining in the deer hunting season compared to the total days in the deer hunting season. The Parties understand that Lessor may sell all or part ofthel Lease Property and upon such sale, elect to cancel or terminate this Lease  under this provision. hereunder.  12. No forbearance or delay by Lessor shall be construed to be a waiver of any right IN WITNESS WHEREOF, the parties hereto have caused this Lease tol be executed as of  the day and year first above written.  LESSOR  EDGECOMBE COUNTY  By:  (SEAL)  Eric Evans, County Manager  LESSEE  (SEAL)  Billy Wooten  5    NORTH CAROLINA EDGECOMBE COUNTY  HUNTING LEASE  THIS HUNTING LEASE ("Lease"), made and entered into February 5, 2024, by and between Edgecombe County, apolitical subdivision ofthe State ofNorth Carolina ("Lessor"), and  New Hope Hunting Club ("Lessee");  WITNESSETH:  WHEREAS, Lessee desires to lease from Lessor certain real property in Edgecombe WHEREAS, Lessor has agreed, through its Board of County Commissioners at its regular meeting on February 5, 2024, pursuant to G.S. 153A-176 and 160A-272 to lease to Lessee, for such use and enjoyment, certain real property in Edgecombe County, North Carolina upon the  County, North Carolina for the purposes to having aj place tol hunt; and  terms herein set out;  NOW THEREFORE, for and in consideration of the rents hereinafter set out and subject to the terms and conditions and the mutual promises hereinafter set out, Lessor does lease and let toLessee and Lessee does hereby lease and let from Lessor certain real property described herein  upon the following terms and conditions:  1.  Leased Property: The real property subject to this Lease consists of the following  tracts, but subject to any leases for agricultural use and silvicultural activities and sales that may  bei in effect (the "Leased Property"):  a. Being approximately 161.22 acres identified as Edgecombe County Tax PIN4725- 25-2358-00, which was obtained by Lessor in Deed Book 1544, Page 1004,  Edgecombe Public Registry.  2. Term: The term of this Lease shall be for the period beginning October 1, 2024  and terminating January 31, 2028, unless sooner terminated as herein provided.  3.  Rent: The: rent to be paid for the above stated term ofthe. Lease shall be the sum of  $3,385.62 ($20 per acre) per year, which amount shall be paid annually by Lessee to Lessor on  October 1, 2024, October 1 2025, and October 1, 2026.  4.  Use of Leased Property by Lessee: Subject to the specific limitations herein set  out, Lessee shall have the exclusive right to hunt on the areas of the Lease Property. To facilitate the enjoyment of the Leased Property for said purposes herein set out, Lessee shall have the right ofingress and egress over and across all clearly existing roads and paths. Lessee may not use the Leased Property for any other purpose and other rights tot the use, enjoyment, or occupancy ofs said  premises are reserved for Lessor.  1    a. Lessee may exercise these rights through his guests and invitees, provided any violation oft these terms and conditions by any guest ori invitee shall be deemed a violation b. Except forl Lessee's s guests and invitees, Lessee shall not sublet the premises or any rights therein and Lessee shall be in direct supervision ofa all hunting activities.  by Lessee.  C. Noi trapping is permitted on the Leased Property. there shall be no shooting across any property boundary line.  d. Deer stands shall be placed at least 50 feet from any property boundary line and e. Lessee shall have access to the Leased Property for the purpose of preparing for hunting and placing deer stands upon and after the execution ofthis Lease.  5. Duties and Obligations ofI Lessee: In exercise oft the hunting rights herein granted, Lessee  shall have the following duties and obligations:  a. Lessee shall at all times during the term ofthis Lease and while Lessee shall be on the Leased Property prior to the term of the Lease maintain liability insurance with coverage not less than $1,000,000.00 for Lessor and his agents, and in amount and under terms and conditions acceptable to Lessor. Evidence of said insurance policy shall be delivered tol lessor at the timet the renti is paid. Int the event that any such policy ofinsurance tendered to Lessor is rejected by Lessor in its sole discretion, all rent tendered shall be returned to Lessee. There shall be no lease agreement of any nature between the parties unless and until a policy of insurance, satisfactory to Lessor in its sole discretion, is delivered to Lessor and: maintained in full force and effect continuously during the term of b. Lessee shall cause to be posted signs or painted markings representing that the real property is "Posted No Trespassing" and such signs or markings shall be placed at conspicuous places on the Leased Property in accord with applicable laws and: regulations. C. Lessee shall at all times during the term ofthisLease attempt to keep unauthorized persons from hunting on the Leased Property. Lessee shall have the right to prosecute d. Lessee shall, continuously and at all times during the term of this Lease, maintain forinspection by Lessor al list ofnames and addresses of any and all guests and invitees of e. Lessee shall at its sole expense provide routine maintenance of the existing farm roads and paths, and shall maintain the same in as good of a condition as they are at the inception of this Lease, and shall keep them passable at all times during the term oft this  this Lease.  games violators and trespassers.  Lessee.  Lease.  2    I. Ifany oft the roads or bridges on the Leased Property are damaged in any manner by Lessee, any ofits guests or invitees, such damage will be repaired as soon as possible by Lessee and in such ai manner sO as not to block or obstruct the roads orl bridges or in any g. All farm roads that are kept closed when noti in use by authorized person by gates, cables, or chains will be kept closed and locked by Lessee, his guests, and invitees when not in actual use. Lessee willl be permitted to put gates or flagged cables or chains across paths or farm roads only with the express written consent ofLessor and only if keys are provided to Lessor and the tenant who is farming the cleared portions of the Leased Property. Lessorr reserves thei right tol have Lessee remove any such gates or flagged cables h. Lessee shall observe all boundary lines with adjoining property owners and shall hold Lessor harmless from any claims for encroachments or trespass arising out of its i. Lessee shall during the term ofthis Lease maintain the wooded areas oft the Leased Property in a clean condition and, as near as is] possible, in its natural state. j. Lessee shall be responsible to Lessor for any damage to the real property, crops, timber, structures, livestock, or equipment situated on the Leased Property caused by k. Lessee shall indemnify and hold harmless Lessor, its successors, and assigns, from any loss, costs, claims, damages, and expenses of any nature, including costs of defense, resulting from any accident or claim arising out of the use of the real property subject to 1. Lessee, his guests and invitees shall not interfere with any agricultural or silvicultural operations being conducted on the Leased Property and shall not damage or destroy any growing or harvested crops or trees on the Leased Property. Further, Lessee, his guests, and invitees shall cooperate with any tenant farming the cleared portions ofthe Leased Property at all times. Ifa any dispute arises between Lessee or any of! his guests or invitees and any tenant farming the cleared portion oft the Leased Property, Lessor will be notified of the dispute and the parties to this Lease will discuss the difficulty and attempt m. Upon termination of this Lease, Lessee shall remove all of his personal property and that ofhis guests and invitees from the Leased Property, except Lessee's deer stands  way prevent their use by vehicles or trailers.  or chains at any time after permission to install them has been granted.  hunting activities.  Lessee, its guests, ori invitees.  this Lease by Lessee, his guests, or invitees.  tor resolve the same to the satisfaction ofa all parties.  may remain ifLessor and Lessee agree to a renewal oft thisI Lease.  6.  All hunting under this Lease shall be subject to the following conditions: a. All hunting shall be in complete compliance with all applicable local, state, and  federal wildlife and game laws and regulations.  3    b. Only aluminum nails are to be used ini nailing "Posted" signs to any tree. No nails C. No high-powered rifle shall be fired on the level while hunting. All hunting with rifles shall be from tree stands and any shots fired will be fired towards the ground.  shall be used to secure stands to any trees.  d. There will be no dog hunting.  e. No vehicle shall be permitted within the wooded areas or within wetlands except on existing roads or paths, provided the roads or paths are not damaged by said vehicles. Vehicles may be used inj posting the property lines and retrieving large game using existing f. No hunter shall hunt while drinking intoxicating beverages or while intoxicated or g. No cans, bottles, or other trash shall be thrown or left on or in the fields, streams,  roads and paths.  within eight hours of consuming any intoxicating beverage.  ponds, woodlands on1 the Leased Property.  h. Any cables used as barriers shall be flagged or easy visibility. Property. No deer willl be field dressed on1 the Leased Property.  i. All game killed shall be picked up and completely removed from the Leased Lessee shall not sublease or assign its rights hereunder to any other person or entity  7.  saving his guests or invitees. Lessee shall not permit fee hunting to any person or entity who or  which are not guests or invitees ofLessee.  8.  Neither Lessee, his guests, or invitees shall have any right or privilege not herein  specifically granted and iti is specifically understood and agreed that the rights andj privileges herein granted are for hunting and related activities and shall not be construed as to imply or grant any  other rights or privileges for any other use of the Leased Property.  9.  Any violation or breach ofa any of the terms and conditions oft this Lease imposed  upon Lessee, his guests, or invitees in paragraphs 3, 4, and 51 hereunder shall constitute just cause for the immediate termination or cancellation oft this Lease and of all rights and privileges herein granted, unless satisfactorily corrected with 20 days ofthe notification to the County Manager of  such violation or breach,  10. Any violation or breach of any of the terms and conditions of this Lease imposed upon Lessee, his guests, and invitees in paragraphs 6 and 7 hereunder shall constitute just cause for immediate termination or cancellation of this Lease and of all rights and privileges herein  granted.  4    11. Int the event this Lease is canceled ort terminated by Lessor for any reason other than violation or breach of the obligations hereunder by Lessee, his guests, or invitees, Lessor shall refund the rent on a pro-rata basis based on the number of days remaining in the deer hunting season compared to the total days in the deer hunting season. The Parties understand that Lessor may sell all or part oftheLease Property and upon such sale, elect to cancel or terminate this Lease  under this) provision. hereunder.  12. No forbearance or delay by Lessor shall be construed to be a waiver of any right IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed as of  the day and year first above written.  LESSOR  EDGECOMBE COUNTY  By:  (SEAL)  Eric Evans, County Manager  LESSEE  NEW HOPE HUNTING CLUB  By:  (SEAL)  Bruce Edwards, President  5    ATTACHMENT #5  Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Managerhh Personnel Policy Amendments  2/1/24  EdgecombeCounty ORTH CAROLI  There are three relatively minor changes to our Personnel Policy that Ip present for your consideration. They are as follows:  (p. 36) You previously approved a resolution that added Juneteenth as a paid holiday. However, we didn't update (p.37) The number of hours for vacation leave accrual for 1- 5 years of service should be 9.0 to be consistent with the (p. 64) We previously revised our policy such that an employee out on Workers' Compensation may not use sick or vacation leave to cover the pay difference (WC only pays 2/3's of the salary). The purpose of the change is that allowing use of leave to make up the difference often increases the take-home pay since Worker's Comp is not subject to all the same payroll taxes. This creates a disincentive for returning to work, and not allowing this is a common practice. Here on page 64 is a section that should have been removed at that time but was missed.  that in our personnel policy.  total hours and days per year.  recommend your approval of the changes to our Personnel  Policy as presented.  OFFICE OF THE COUNTY  1  MANAGER    Ane employee may retire upon eligibility and applicationi for retirement benefits from thel North Carolinal Local Govemment Employees Retirement System or Law Enforcement Officers Retirement System. An employee considering retirement should contact the Human Resources Officet to discuss the steps andi required forms.  Section 4. to:  Reduction of Work Force  The County Manager shall have the authority to lay-off any employee whens such action becomes necessary as determine at the sole discretion of the County. Reasonsi fora a reduction ofv work force mayi include, buta are notl limited  a. Reorganization, elimination ofp position, or other changes in duties;  b. Shortage of funds or work.  Ini instances where there is more than one employee ina aj position, reduction of force shall be decided by job relevant qualifications, job performance, and length of service. No regular employee willl be separated while there are temporary, probationary, or trainee employees serving ini the same position classification in the County, unless the regular employee is not willing tot transfer to the positionl held by thet temporary or probationary employee, or the regular employee does not have thel knowledge, skills, abilities or required licenses, certificates, and registrations required to perform the work oft the position classification, or cannot obtain within ar reasonable period oft time as Employees who are separatedi from the County because of a reduction of work force shall be given a minimum oft two  determined byt thel Department Head.  (2) weeks' notice. Section 5.  Termination  Ani involuntary separationi for causei in accordance with Article XI Disciplinary Action. Probationary employees may  bet terminated without cause. Section 6.  Continuation of Insurance Benefits Upon Separation  Federal COBRA law provides thate employees whol have separatedi from County service may continue ont the County's group! health and lifei insurance fora aj period of time. Pursuant to applicable state or federal law requirements, changesi in family status, eligibility for Medicare or death ofas spouse may warrant continuing coverage. Premiums for continuing coverage must! bej paidi ini full by the separated employee, their spouse or dependents or coverage will lapse.  ARTICLE VII. LEAVE BENEFITS  Section 1. New Year's Day Martin Luther King Day Good Friday  Holidays  Thet following holidays are observed by the County:  January 1 Third Mondayi in January Friday before Easter  35    Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Day after Thanksgiving Christmas Day  Last Mondayi in May June 19th (Friday wheni iti falls on a weekend) July4 First Monday in September November 11 Fourth Thursdayi in November Friday after Thanksgiving following schedule County Observes Friday, Monday and Tuesday Monday, Tuesday and' Wednesday Monday, Tuesday and' Wednesday Tuesday, Wednesday and Thursday Wednesday, Thursday and Friday Thursday, Friday and Monday Friday, Monday and Tuesday  December 25 (Leave isi in accordance with the  When Christmas Falls On Sunday Monday Tuesday Wednesday Thursday Friday Saturday  a. Regular full-time employees shall receive these holidays with pay, providing the employee is on active pay status the day before and1 the day after the holiday. Permanent part-time employees will receivel holiday pay ift the employee would normally bes scheduled to work on the holiday and will receive credit fort the hours that b. Ifah holiday falls on a Saturday or Sunday, either the preceding Friday or thet following Monday will be observed as the holiday, as determined byt the County Board of Commissioners andi the County Manager. When al holiday falls during an employee's vacation or sick leave, the employee will not be charged with d. Employees required to work on a recognized holiday may! be granted compensatory time off or be paid at their regular hourly rate on an hour forl hour basis for all hours worked (computed to the nearest one-quarter (1/4)! hour) ont the holiday in addition tot the holiday pay for which they are entitled (7.5 hours for general government employees and 81 hours for swom lawe enforcement employees). Compensatory times shall be granted whenever feasible and must bet taken withini three (3) months fromi thet time iti is earned. The  the employee would bes scheduled to work.  vacation or sick leave, thel hours will be charged against holiday leave.  County may choose to pay for hours workedi in lieu of compensatory time.  Section 2.  Vacation Leave  a. Paid vacation leave is provided to regular full-time employees and eligible part-time employees. Eligible part-time employees will eam vacation leave on aj pro-rata basis, based on hours worked. Temporary and seasonal employees are note eligible for vacation benefits. Probationary employees shall accumulate vacation leave during the probationary period and may usel leave asi itis is eamed. b. Fort the purpose of earning and accruing vacation leave, the 12-month calendar period between January1 Vacation leave shall be accrued base on years of continuous full-time service:  and December 31 is established asi the leave year.  General Government Employees  Hours Earned  Hours Earned  Days Eared  36    Years of Service Less than 1 year 1y years to! 5 years 5 yearst to 10 years 10 years to 15 years 15 years to 20 years 20 years or more  Per Month 5.0 9.109.0 11.0 13.0 15.0 16.67  Per Year 60 108 132 156 180 200  Per Year 7.5 13.5 16.5 19.5 22.5 25.0  Swom Law Enforcement Employees  Hours Earned Per Month 5.33 9.67 12.0 14.0 16.0 18.0  Hours Earned PerYear 64.0 116.0 144.0 168.0 192.0 216.0  Days Earned PerYear 8.0 14.5 18.0 21.0 24.0 27.0  Years of Service Less than 1 year 1y years to 5y years 5) years to 10y years 10 years to 15 years 15 years to 20 years 20 years or more  Each employee is responsible for keeping up with their accumulated leave and are not to request the use of leave theyl have not accrued. Also, before a supervisor approve the use of leave, he/she must verify that the leave is available tot take. Ifleave is taken that does not qualify for sick leave per Section 3, andi therei is no other d. Vacation leave may bei taken as earned by regular employees subject to the approval oft the supervisor. Each department is responsible for scheduling employee vacation leave without undue disruption of department operations. Leave requests shall be submitted as early as possible, or at the direction oft the e. General govemment employees may accumulate unlimited vacation leave throughout the calendar year. Employees may carry over up to a maximum of 30 days. Vacation leave in excess of 30 days shall be transferred toi the employee's sick leave bank on December 31 ofe each calendar year. Sworn law enforcement employees may accumulate unlimited vacation leave throughout the calendar year. Employees may carry over up to a maximum of 45 days. Vacation leavei in excess of 45 days shall be transferred tot thee employee's sick leave bank on December 31 of each calendar year. h. Employees have completed the probationary period and arei in good standing who resign from the County after submiting ther required notice shall be compensated fore eamned, unused vacation leave up toa a maximum of 30 days. Proper notice means thee employee has given written notice of separation atl least two (2) weeks in advance oft the separation date for all personnel with the exception of Department Heads. Department Heads are required to give atl least three-weeks' notice in advance of the anticipated resignation date. Ane employee who isi involuntarily separated without fault shall be paid for all accrued vacation leave not to exceed ar maximum of 30 days for general goverment employees and 45 days for sworn law  leave available to use, then the time taken will be considered leave without pay.  Department Head.  g. Vacation leave may be taken in increments ofi fifteen (15) minutes.  37    Ininjurylaccidenti immediately upon receipt ofe employee notification; and; Ane employee's retum to work or changei in work status.  Completion of Required Reports  Thel Department Head shall review thei incident report to ensure that iti is complete. The Department Head shall assist the employee when necessary to complete all required information. In addition, the department director shall complete the report ift the seriousness oft thei injuryl illness precludes the employee from doing so, and shall later, when able,geta a Thei incident report shall be forwarded to the County Manager's Office within two (2) hours PPw"wwrCwNoywwsamsNssNA BaVePOR4eFP-RaRARAPASReFegWBFPgeRe-CompensaePB80PBAMeAREEReRaRPM3-8AVe-a) Be-S8HFRe-emPeyeess8A-gavebasR6EASEMAaNBIB4- OPIPARAES wages-ecehedbegraleasieempeemppeeNsePAPONbe.heheweReReH Ifal Workers' Compensation claim is initially denied byt thel NCWCC and the claim is subsequently determined tol be compensable under the Act, al leave adjustment shall ber made to credit the employee's leave balance(s) fort the portion ofV Workers' Compensation awarded.  written statement from the incapacitated employee.  ofa ani incident.  ARBURGFCemPeRsaIWR-RSAPaN,  incapacitated-  Use ofLeave Pending Claim for Workers' Compensation  Modified' Work. Assignment  The County actively supports a selective return-to-work program. For claims deemed compensable by the Workers' Compensation insurance carrier, every effort shall ber made within the employee's department to find a suitable modified work assignment fora an employee unable to perform! his/her regular duties. Any retum to work actioni taken! byt the County shall bei in accordance with North Carolina compensation laws. The modified work assignment shall bel based upont thet treating physician's medical evaluation (includingi information on required medical treatments, recovery prognosis, work restrictions, and time frames). The department director and County Manager shall carefully consider the medical report(s) and the availability of suitable modified duty prior toi initiating  amodified work assignment.  Ani injured employee, who refuses any suitable employment, shall not be entitled to any compensation at any time during the continuance of such refusal, unless int the opinion of the NCWCC the refusal was justified.  ARTICLEXIV. EMPLOYEE RECORDS  Section 1.  Requirements  a. Personnel records are necessary for the proper administration of the personnel system and will be maintained by the County Manager or his/her designee. The County shall maintain within personnel records only information thati is necessary and relevant to accomplishing legitimate personnel administration needs. b. Ane employee's personnel file consists of anyi information of any form gathered by the County with respect to thate employee. This wouldi include, but would not bel limited to, information relating to an employee's application, selection or non-selection for a vacant position, performance, promotions, demotions, transfers,  64    APPOINTMENTS:  A.  Parks and Recreation Advisory Board.  Dr. Evelyn Johnson and Mr. Kendrick Ransome are: recommended for  appointment. Recommendation: Board of Adjustment. See attachment.  Appoint Dr. Johnson and Mr. Ransome.  B.    Memorandum  To: From: Date: Re:  Board of Commissioners Eric Evans, County Manager %  2/2/24  Parks and RecreationA Advisory Board  EdgecombeCounty VORTH. CAROL  Appointments  The following are recommendations to fill vacancies on our Parks and  RecreationAdvisory Board.  Dr. Evelyn Johnson - Edgecombe County Schools representative  Kendrick Ransome = Nonprontrepresentative  OFFICEUFTHE COUNTY MANAGER  1    EDGECOMBE COUNTY  APPLICATION. FOR CITIZENI BOARDSAND COMMISSIONS  FULL NAME: Dr Evehyn J.Jahnsah ADDRESS: 309 NC I- 12ZSouth  Tavboro/NC 27886  PION:252903-7777  Iami interested in serving on the following Board/Commission: Edgecombe Gualy Bris/Recration  5d.  Do Male_  Advisary  you livei in Edgecombe County? Yes  No  Female  Race  EMPLOYMENT AND EDUCATION  Employer Refired Address Phone: Occupation Commission? Ifso, please list below.  Graduate: Yes Major Education High School GCarver College ECUNA Souheast Graduate School Other  No  Are you currently serving or have you ever served on a  Board public or  Board Edgecamke Gurfy R.dA Dates S-ferms  Edcarion Comments: bhreFen E  Elgank Cunlyschals afler  pfservice  Signature: Please attach  al brief resume with information pertinent to appointment and to: Edgecombe County, Attn: Clerk to the Board Post Office Box 10, Tarboro, NC: 27886. (Questions please call 252-641-7832)  return    EDGECOMBE COUNTY  APPLICATION FOR CITIZEN. BOARDS. AND COMMISSIONS  FULL NAME: Kenditck ansone ADDRESS: Po Box 3,00  Pnetops NC 27864  PHONE: 252-373-3694  I am interested in serving on the: following Board/Commission: Edgecomhe Count! Parks and Lec Advisory  Do you live in Edgecombe County? Male V Female  Yes  No  Race BIK  EMPLOYMENT AND EDUCATION  Employer Golen Ogonic Fums Graduate: Yes VNo Address 2834 byhum Famm Major. NA  Ld Pinetps NC 278641 High School Soumwest EJge  College NIA Graduate School MIA Other  Phone: 752375-3LA4 Occupation PALMEL  Are you currently serving or have you ever served on a public Board or  Commission? %5 Ifso, please listbelow. Board Pinetops  Dates 1/6/24  Comments: Looking fonard to change  Signature: Date:    Please attach al brief resume with information pertinent to appointment and return  to: Edgecombe County, Attn: Clerk to thel Board Post Office. Box 10, Tarboro, NC2 27886. (Questions please call. 252-641-7832)    Eigecombecaunty NORTH  MEMO Date: TO:  January 31, 2024 Eric Evans, County Manager  FROM: Katina Braswell, Planning Director  SUBJECT: Board of Adjustment Members Districts Representation  The chart below depicts County Commissioners' election districts in which Board of Adjustment Members represent basedupontheiresdeng. The Board consists dfhememenindhosteme: Districts 4,5  and 71 have vacancies with one seat needing tol bet filled.  County Commissioner Evelyn Powell Viola Harris Leonard' Wiggins George Thorne Ralph Webb Donald Boswell Rev. Wayne Hines  Election Board of Adjustment  Term 07/2018 12/2015 01/2023 07/2018 06/2022 06/2022  Term 07/2024 12/2024 01/2026 07/2024 06/2025 06/2025  Districts District1 District2 District3 District4 District5 District6 District7  Member Eleanor Battle-Sharpe Billy Trevathan William Gaines Maria EI Faysal Cecil Calhoun Bonnie Salmon  Appointment Expiration  Terms defined Members and alternates shall be appointed for three-year staggered terms.  Members may serve up to three successive terms.    EDGECOMBE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING FEBRUARY 5, 2024  EdgecombeCounty NOATM  6:00 P.M.  AGENDA CATEGORY: New Business SUBJECT:  Planning, Inspections & E-911 Addressing Department 1)UDO Text Amendment Requests for Approval  BRIEF SUMMARY:  The Planning Board voted unanimously to forward the following text amendment requests to  the Board of County Commissioners with favorable recommendations:  UDOAT3-24 Applicant-CB Daughtridge  The applicant requests the Unified Development Ordinance be amended by reducing minimum lot widths to 801 feet on interior subdivision streets within R-20 and R-30 zoning districts and reducing minimum lot widths to 50 feet on interior  subdivision streets in R-10 zoning district (see attached).  REQUESTED ACTION: SUBMITTED BY: Katina Braswell  Call for a public hearing for UDO text amendments.  Planning, Inspections & E-911 Addressing Director BUDGET AMENDMENT REQUIRED:  No None  COUNTY MANAGER'S RECOMMENDATIONSICOMMENTS:  ATTACHMENTS  Proposed text amendments  Draft minutes of the Planning Board Meeting on January 22, 2024    APPLICATION FOR A TEXT AMENDMENT TOTHE UNIFIED DEVELOPMENT ORDINANCE  County of Edgecombe  Staff Use Only Date: 12-5-a3, Casel No. UDOT3-a a4  Bigecontecounty  I(We), the undersigned, dol hereby make applicationt to and petition the Edgecombe County Board of Commissioners to amend the text of the Edgecombe County Unified Development Ordinance ina accordance with the provisions of Article 2, Section 2.3.24 of the Unified Development Itis requested that Section 3a.54 3.296/3,2.60 the Unified Development Ordinance be amended by. Res Achgaialaa 7Kk NIdH to RR fast OM intearok Chhurdees W dartens 7756 Aad 3,2,96  Ordinance.  Alaadkeiay htra   va let 1dt4 he Sb fast aA  AKvIseas  Serdin 3,2.66  Applicant(s): AR Lhelake  Malling Address: Y4ED hetossesh REk Abestxc 12801  Phone No. 1529039889 Signature: BRHy  Email: bigtimegaanl @ gmal.con  Owner(s): AealorbAok hphes ILE  Mailing Address: 4460 Meabousserk AL. Kock MontnG 27801  Phone No. 1529039659  Email: yhyaalegal Conm  Signature: B65 KAÇA  Note: Ifthe request is made by a corporation, the names and addresses of all officers int the corporation must be provided. The applicant or applicant's representativei is expected toa attend allr meetings to answer questions conceming thep pelition. Thes absence  oft the applicant is sufficient grounds to warranta deferral ofa action! byt the Board of Commissioners.  Action Taken By Planning Board: Kvorohle Espmeithhoppats. 1-22-24  Action Taken By County Commissioners:  Date:  Comments:  Revised 5-24-22    ARTICLE 3. DISTRICTS 3.2. Conventional Zoning Districts  Section 3.2.5C  R-20 DIMENSIONAL REQUIREMENTS NOTES (continued); lots and each lotfronts an interiors subdivision: street.  [11] Lot widths may be reduced to a minimum of 80 feet when located within a subdivision offourprfewer [12) Street setbacks are measured inwards from the edge of the right-of-way or the edge of pavement from [13) In cases where the State Building Code requires a larger setback, the State Building Code requirements  private streets. shall control.  [14) May ber reduced in accordance withSection 3.14.CA, Prevailing StreetSetback (15] May be reduced to 25 feet from an interior subdivision street.  [16] Street setbacks from streets internal to a development may be reduced to five feet when no off-street parking is located on an individual lot. Street setbacks may be reduced to zero when the dweling abutsa  sidewalk.  (17 May be reduced in accordance with Section 3.14.C6, Zero Lot Line Option. [18] May be reduced to 8 feet when abutting an interior subdivision street.  (19] Buildings along the perimeter of a development. shall maintain compliance with the perimeter setback  requirements.    Section 3.2.9C  R-30 DIMENSIONAL REQUIREMENTS (CONTINUED)  NON-RESIDENTIAL DEVELOPMENT  STANDARD Assisted & Group Living Conservation! Subdivision Pocket Neighborhood Non-Residential Use Maximum Building Height (feet) Residential Development Non-Residential Use  RESIDENTIAL DEVELOPMENT  Minimum Perimeter Setback (for multi-building developmenty! (10)  40 40 40 35  40 35  NOTES:  (1 Development located within the Watershed Protection Overlay (WPO) district shall comply with the 3 May be increased by one additional dwelling unit per acre for voluntary compliance with Section 6.2.3, (5] In cases where public water or sewer is not available, the Edgecombe County Health Department may (6Mayb be decreased to 17,800sfp per unitf forvoluntary compliance with Section 6.2.3, Single-Family Residential (71 Lots bordering principal arterials, minor arterials, and major collectors shall maintain a minimum lot width [8] Lot widths may! be reduced to a minimum of 80f feet when located within a subdivision of Fou  applicable overlay district standards for density, lot area, and lot coverage.  121 Includes manufactured homes on individual lots. Single-Family Residential Design Guidelines, require al larger minimum lot area. Design Guidelines of 200 linear feet.  [41 See Table 4,3.80.C, Pocket Neighborhood Lot Configuration.  and each lot fronts an interior subdivision street. [9]1 This standard is applied to the development, noti individual lots.  [10) In cases where the State Building Code requires a larger setback the State Building Code requirements [11) Street setbacks are measured inwards from the edge of the right-of-way or the edge of pavement from  shall control. private streets.  (12] May ber reduced in accordance with Section 3.14.C41, Prevailing Street Setback. [13) May be reduced to 251 feet from an interior: subdivision street.  [14) Street setbacks from streets internal to a development may be reduced to five feet when no off-street parking is located on an individual lot Street setbacks may be reduced to zero when the dwelling abutsa  sidewalk  [15) May be reduced in accordance with Section 3.1.4.C6. Zero Lot Line Option. 16Mayben reduced. to 81 feets when abutting an interior subdivision street    Section 3.2.6C  R-10 DIMENSIONAL REQUIREMENTS NOTES (continued):  [10 Lots bordening principal arterials, minor arterials, and major collectors shall maintain a minimum lot [11] Lot widths may be reduced to a minimum of 20 50 feet when located within a subdivision oflourar (12)1 In cases where the State Building Code requiresal larger setback the State Building Code requirements [13Street setbacks are measured inwards from the edge of ther right-of-way or the edge of pavement from  width of 2001 linear feet.  fewerlots and each lot fronts an interior subdivision street.  shall control. prvate streets.  [14/May ber reduced in accordance with Section 3.14.C41, Prevailing Street Setback  [15Street setbacks from streets internal to a development may be reduced to five feet when no off-street parking is located on an individual lot. Street setbacks may be reduced to zero when the dwelling abutsa  sidewalk.  [16 May be reduced to 25 feet from ani interior subdivision street. (171 May be reduced in accordance withSection3.1AC6: Zerol Lot Line Option. [18] May be reduced to 81 feet when abutting ani interior subdivision street.  [19 Buildings along the perimeter of a development shall maintain compliance with the perimeter setback  requirements:    PLANNING & NSPECTIONS  Biygerombenty MORTH  Planning Board  Draft Minutes of the Meeting  Edgecombe County Administrative Building  Room 260 January 22, 2024 6:00 p.m.  Members Present: Jonathan Melvin, Michael Brinkley, Edna Parker, Rev. Roy Gray,  Ada Barnes-Morgan, John Smith  Members Absent: Rueben Thompson IV  Staff Present:  Katina Braswell, Planning Director; Dervin Spell, Senior  Planner  Public Present:  C.B. Daughtridge  1. Call to Order/Safety Statement/Prayer  Chair Melvin called the meeting to order. Mrs. Braswell read the for all in attendance. Prayer by Vice Chair Bames-Morgan.  safety statement  2. Election of Chair and Vice Chair  Mr. Smith made a motion that Chair Melvin continue to serve as Chair. Brinkley seconded the motion which carried unanimously (6-0).  Mr.  MEMBERS  YES NO X X X X X X  JONATHAN MELVIN ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY  Mr. Smith made a motion that Vice Chair Barnes-Morgan continue as Vice Chair. Mr. Brinkley seconded the motion 1 which carried (6-0). Chair Melvin, on behalf of Vice Chair Barnes-Morgan, thanked unanimously  to serve the Board  fori the vote of confidence.  Draft Planning Board Minutes 01/22/2024 Page 1    PLANNING & INSPECTIONS  Eigecombecaunty  MEMBERS  YES NO X X X X X X  JONATHAN MELVIN ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY  3. Roll Call/ Approval of the minutes  Chair Melvin asked fori roll call which confirmed a quorum. Chair Melvin asked for a motion to accept the minutes from the September 18, 2023 meeting. Mrs. Parker made a motion to approve the minutes from the September 18, 2023 meeting. Mr. Smith seconded the motion which carried unanimously (6-0).  MEMBERS  YES NO X X X X X X  JONATHAN MELVIN ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY  Chair Melvin then stated that in reviewing the minutes, he was reminded thati int the presentation ini the previous meeting that the primary role of the planning board is comprehensive planning for the county, the second most important duty is to review preliminary plats and the third most important thing is to provide recommendations for rezonings. Chair Melvin stated he spoke with planning staff and asked if they could provide copies of the comprehensive plan and that at a later meeting that a presentation explaining the comprehensive plan more can be  done.  4. UDOTA3-24 Text Amendment  Chair Melvin stated hel had to recuse himself from the case due to business dealing with the applicant, Mr. Daughtridge. Vice-Chair Barnes-Morgan introduced the case. Mr. Spell presented the text amendments to the Board. The proposed text amendments include removal of the four lot cap for reduced lot width size on lots  Page2  Draft Planning Board Minutes 01/22/2024    PLANNING & INSPECTIONS  EigecombeCounty  fronting interior subdivision streets in sections 3.2.5 (C), 3.2.6 (C), and 3.2.9 (C). Also, another amendment for 3.2.6 (C) is the reduction of the lot width for lots fronting an interior subdivision street from 80 feet to 50 feet. Mr. Spell then discussed the decision process for the Planning Board, including the planning board having a consistency statement as a part of their motion to recommend approval or denial of the request. Mr. Spell also discussed the land use plan policies that the board may use for each consistency statement. Mr. Spell stated that the Growth Management policy of Growth and Development Goal ast thep policy the board may use if they vote that the application is consistent with Edgecombe Rev. Gray asked if the change meant that more lots can be developed. Mr. Spell stated that the change would allow for denser development. Mr. Brinkley asked where the 80 feet minimum lot width requirement for interior subdivision roads came from. Mrs. Braswell stated that the requirement was in the previous Unified Development Ordinance. Mrs. Braswell stated the cap ofi four lots was added into the current ordinance. Mr. Spell stated that the Growth Management policy of Rural could be the policy the board may use if it decided the application is not Rev. Gray asked if there was a picture of the property. Mr. Spell stated that the text amendments are not for specific property, and asked Mr. Daughtridge if he wanted to speak regarding his application. Mr. Daughtridge stated that after he obtained a rezoning last year to develop a subdivision, he realized that the interior road frontage requirement for subdivisions for more than four lots would make developing major subdivisions in the county not financially feasible. Mr. Daughtridge then stated that he was instrumental in the development of 400 Mr. Daughtridge also stated that homes that would sell for over $400,000 in Raleigh could be developed and sold in Edgecombe County for $230,000. Mr. Daughtridge stated that the 300-400 homes that were developed in the county over two years have helped to replace the tax revenue that was lost when QVC shut down due to the fire. Mr. Daughtridge stated that if the minimum lot width stays at 125 feet for interior subdivision streets, then that would add to the price of the homes to be sold in the County. Mr. Daughtridge also stated the reduction of lot width along interior subdivision streets int the R-10 district to 501 feet would be ideal since lots in this district would be served by water and sewer. Mr. Daughtridge stated fort the R-20 and R-30 districts, the 80 feet lot width minimum would be the lowest that the minimum could accommodate which lots in those zoning districts could still accommodate septic tank area and septic repair area, which are determined by the Edgecombe County Environmental Health Division.  County adopted policy guidance.  consistent with Edgecombe County adopted policy guidance.  homes in Edgecombe County over the last two years.  Page 3  Draft Planning Board Minutes 01/22/2024    PLANNING & INSPECTIONS  RigecombeCounty  Rev. Gray asked about the width of access easements and willt that stay the same. Mrs. Braswell confirmed it will stay the same. Rev. Gray asked that the request is to change the 125 minimum lot width to 80 feet. Mrs. Braswell confirmed this, as well stated that for the R-10 district, the request is to go to a 50 feet minimum lot width. Mr. Smith asked he thought this was already in the ordinance. Mr. Spell responded that the request is to lift the four-lot cap. Mrs. Braswell then added that int the previous ordinance, there was not a cap on the number of lots within a subdivision fronting an interior street that could have a minimum lot width of 80 feet, and that with this amendment, the County will be returning to not having the four-lot cap as it was ini the previous ordinance. Vice-Chair Barnes-Morgan: asked ifthis would apply to the whole county, which Mrs. Braswell stated it would. Rev. Gray asked if the property owner will be paying the same price for a lot that is 80 feet wide as a lot that is 125 feet wide. Mr. Daughtridge explained that the reduction of the lot width minimum would allow him to sell the lot at a lower cost that could attract home developers to build homes at a lower price thant theywould build in Raleigh or Greenville. Mr. Brinkley stated that he would like to have seen examples of what other counties are allowing for minimum lot widths along interior subdivision roads. Mr. Brinkley then asked that basically with the change, a subdivision that may develop fourlots underthe current 1251 feet minimum lot width requirement, with the amendment, six lots can be development with the 80 feet lot minimum lot width requirement. Mr. Brinkley then asked will people want to live on top of each other? Mr. Smith stated it would be up to the people that want to live on the that street. Mrs. Braswell stated that any decision can't be based on a planning board member's individual preference, but what would be beneficial for Vice-Chair Barnes-Morgan asked if there was any more discussion. Mr. Smith made a motion that the application was consistent with the adopted policy guidance from the County and to recommend approval of the amendments. Mrs. Parker seconded the motion. The motion passed unanimously (5-0).  the County.  MEMBERS  YES NO X X X X X  ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY  Page 4  Draft Planning Board Minutes 01/22/2024    PLANNING & NSPECTIONS  Edgecombecounty NORTH CAROLI  Chair Melvin took over the meeting again and asked if there was any new or old business. Mrs. Braswell stated that staff made copies of chapters 10 and 11 oft the comprehensive plan to pass out to the board. Mrs. Braswell also stated that pera request by Chair Melvin, that staff made copies of the previous text amendments Chair Melvin asked that a staff report be included with future text amendment applications that summarizes the request. Mr. Brinkley asked if staff could present a report at the next meeting on what other counties are allowing for minimum lot widths along interior subdivision streets. Chair Melvin also asked to have a meeting to obtain more training regarding the decisions that the board is making, and if staff could present a report on the Board of Commissioners actions on  to pass out to the board.  Planning Board recommendations.  5. Adjournment  Rev. Gray made a motion to adjourn the meeting. Mr. Brinkley seconded the  motion and the meeting was adjourned.  Jonathan Melvin, Chair  Katina Braswell, Planning Director  Page 5  Draft Planning Board Minutes 01/22/2024    SUMMARY OF RELEASES & AFTERLIST FOR THE MONTHO OF DECEMBER 2023  Total Annual Releases - 2023 Levy Total Annual Billing - 2023 Levy  $ $  2,793.21 22,171.79  Respectiulysubmited, TayasaM Lewis Tax Administrator yu  A    e    **   6 6 6 13 s $ 6   6 8  $ 3 6 8 s $      Public Utilities & GAP Monthly Summary  2028 LEVYPUBLIC UTTTEES  Sep-23  Fiscal 444,452,A41.00 2,500,758.52 164,735.20 3,549.20 8,779.00 3,503.55 610.81 165.65 3,A423.76 4,076.47 10,305.64 2,699,907.80  Real Personal Co.Wide Fire Districts Conetoe Princeville Sharpsburg $ Speed Leggett Pinetops d$ Macclesfield Whitakers Total 202SLEVYGAPS Real Personal Co. Wide Fire Districts Conetoe Princeville Sharpsburg Speed Leggett Pinetops Macclesfield Whitakers Total  444,452,441.00 S 2,500,758.525 164,735.20 3,549.20 8,779.00 3,503.55 610.81 $ 165.65 3,423.76 4,076.475 10,305.64 2,699,907.805  Jul-23  Fiscal  135,739.05 $ 6,364.18 416.07 S 2,578.79 359.51S 36.59 4.23 1,511.05 387.45 416.12 147,813.04  135,739.05 6,364.18 416.07 2,578.79 359.51 36.59 4.23 1,511.05 387.45 416.12 147,813.04        STATE OFI NORTH CAROLINA COUNTY OF EDGECOMBE  Amendment to Consulting Agreement  AMENDMENT  This AMENDMENT: made and enteredi into the th day of. January: 2024, by and between the Edgecombe County("County", and Johnna Sharpe ("Consultant"), collectively, the "Parties."  WITNESSETH  That WHEREAS, the County and Consultant have an existing Consulting Agreement specifyings gservices, terms andconditions under which the Consultant provides specified services WHEREAS, said contract, commending on July 1, 2023, was officially signed by both WHEREAS, Exhibit A - FY24 Scope of Services ("Exhibit A") details the anticipated WHEREAS, Section III.B ofExhibit A specified an estimated total contract amount ofnot toe exceed$65,000 based on1 the Consultant working an average of401 hours per monthi to support  outlined in Exhibit. A of the. Agreement; and,  parties in July 2023, and,  projects and the compensation of said Agreement; and,  County staff on projects; and,  WHEREAS, the level of effort required to implement the New Pay and Classification system andj properly configure the changes inl MUNIS ERP fare exceeded the original estimate due toi issues with the existing configuration, data integrity, andstaffing capacity requiring Consultant  tov work more than 40 hours per month on average; and,  WHEREAS, thel Decemberblimgamoumt causedthecumulative billings undert thec contract WHEREAS, the County desires the Consultant to complete the new MUNIS HRM configuration, to improve the efficiency and accuracy of processing personnel actions and to continue to technical expertiset to the Chief Financial Officer, including worknecessaryi to support successful completion ofthe fiscal year 2024 audit and other projects to enhance the effectiveness  toe exceed $$65,000; and,  of finance operations. agree as follows:  NOW,1 THEREFORE, in consideration oft the mutual covenant contained herein, the Parties 1. Amend Section III ofl Exhibit A to increasei thei not to exceed amount ofthe contract to$ $100,000 anticipating the following hours beginning in January until. June 30, 2024: a. Up to 601 hours to complete thel MUNIS HRM configuration ($7,500); b. Upt to40hoursto completethemuliyear: fund bugticmalstoss., :. Uptoanaverage of81 hours perweek(February lirog)lum)omohaposs identified by the County Manager or Chief] Financial Officer ($20,000).  IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by both parties this amendment in three (3) copies, each ofwhichs shall be deemedi to be an original, on the    IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by both parties this amendment int three (3) copies, each ofwhichs shall be deemed to be an original, on1 the  day and year first above written. THE COUNTY OF EDGECOMBE  CONSULTANT  Signature  Date  Signature  Date  Leonard Wiggins, Chairman  Johnna Sharpe, Consultant  Pre-Audit Certificate and Fiscal Control Act.  This instrument has been preaudited in the manner required by thel Local Government Budget  Linda Barfield  Edgecombe County Finance Officer  General Ledger Account: Maximum Amount to bel Paid: $    EDGECOMBE  WATER AND SEWER DEPARTMENT CONSTRUCTION AND MAINTENANCE  REPORT  District1 1  Everything has been running according to standards. Staff1 fhas been performing routine  maintenance on the system, flushing and installing new taps.  District 2  Everything has been running according to standards. Staffhas been performing routine  maintenance on the system, flushing and installing new taps.  District3  Everything has been running according to standards. Staff has been performing routine  maintenance on the system, flushing and installing new taps.  District 4 taps. District 5  Staffhas been performing routine maintenance on the system, flushing and installing new  Everything has been running according to standards. Staff has been performing routine  maintenance on the system, flushing and installing new taps.  District 6 - Princeville hours after breaks.  Everything is running according to standards. Staffi is performing routine maintenance on the system. Contractors caused a couple ofmain line breaks that were: repaired in 3-4    a  a 8  %55071818M-    EDGECOMBE WATER AND SEWER MONTHLY UPDATE  MONTH DEC  YEAR: 2024  December 2023 Information  Total estimated population: 23,323 Total current customer base: 7,639  WATER 1635 1477 809 362 1012 599 5,894  SEWER 6 86 0 92 242 567 993  D-1 D-2 D-3 D-4 D-5 D-6 TOTAL  Estimated population served: 15,737 Total estimated potential customer base: 7,586  Total water purchased: Total sewer purchased: Total cost of water purchased: Total cost of sewer purchased: Total cost of water and sewer: Total water gallons billed: Total sewer gallons billed:  27,689,464 gallons 5,131,588 gallons $106,033.41 $3 35,145.19 $141,178.60 21,309,750 gallons 3,206,910 gallons  Total dollar amount billed-Water: $ 338,384.58 Total dollar amount billed-S Sewer: $ 61,803.03  Total dollar amount billed  $ 400,187.61    Edgecombe County Financial Summary Report Fiscal Year 2024 (As of January 31,2 2024) GENERAL REVISED BUDGET 33,755,000 $ 23,822,754 9,900,000 164,000 2,889,659 7,228,975 6,436,569 12,328,244 1,030,034 73,732,481 $ 38,475,728 REVISED BUDGET 11,031,608 $ 5,783,433 21,498,563 60,357 2,040,610 20,117,846 749,297 15,095,235 4,446,511 6,957,835 81,997,862  YTD ACTUAL 3,556,072 93,746 648,349 4,728,819 2,039,385 2,987,478 599,126 YTD ACTUAL 12,199,109 48,393 698,833 9,382,926 502,161 7,844,231 1,147,653 408,203 38,014,941  Y-T-D9 % COLLECTED 70.58% 35.92% 57.16% 22.44% 65.41% 31.68% 24.23% 58.17% 52.18% Y-T-D%  REVENUES Ad' Valorem Taxes Sales Taxes Other Taxes Intergovemnmental Sales, Services and Fees Health Revenues DSS Revenues Other Revenues Total Revenues EXPENDITURES General Government Public Safety Transportation Economic Development Human Services Cultural & Recreational Education Debt Service Transfers Total Expenditures  YTD  EXPENDED ENCUMBERED 52.43% $ 1,174,758 56.74% 80.18% 34.25% 46.64% 67.02% 51.96% 25.81% 5.87% 46.36% $ 11,459,373  1,789,526 11,964 732,373 1,391,802 157,947 6,201,004  Fund Balance Appropnationvtization, $ (8.265.381) $ 460.787  Preliminary report subject tot final accounting close adjustments.    Edgecombe County Financial Summary Report Fiscal Year 2024 (As of January 31, 2024)  WATERISEWER Funds 61-68 REVENUES Water & Sewer Revenue Fund Balance Appropriated EXPENDITURES Water Operations Water Purchases Debt Service SOLIDV WASTE Fund 60 REVENUES  REVISED BUDGET ee  YTD  Y-T-D% 45.82% 0.00% 45.82% Y-T-D% EXPENDED ENCUMBERED 36.58% $ 56.58% 18.59% 36.24% $ Y-T-D% EXPENDED 54.11% 0.00% 44.49% Y-T-D% EXPENDED ENCUMBERED 47.98% $ 33.79% 38.66% $  ACTUAL COLLECTED  6,976,237 $ 3,196,839 6,976,237 $ 3,196,839 REVISED BUDGET 3,887,712 $ 1,422,142 1,400,000 1,688,525 6,976,237 $ 2,528,265  YTD ACTUAL 792,148 313,975  YTD 483,534 207,852 691,386  $  REVISED BUDGET 3,019,745 $ 1,633,909 652,500 3,672,245 $ 1,633,909 REVISED BUDGET 1,260,000 $ 604,564 2,412,245 $ 3,672,245 $ 1,419,686  YTD ACTUAL  Fees & Intergovemmental Revenues $ Transfer From General Fund EXPENDITURES Tipping Fees Paid AIl Other Expenditures  $  YTD ACTUAL 815,121  YTD 295,436 375,138 670,574  Preliminary report subject tof final accounting close adjustments.    s S  A  5 5 S  *  Ry  S S S 3 S S S S s S  A A  S S    S    S S  S  S $3 -    Reorganization of DAAS F11/26/2024255PM  Massey-smith, Joyce joyce,massey-smitndhhs.ncgov> To:Area Agencies on Aging Directors drconelseumcar Susan.0sbome@dhnsncgov,smth, Allison' W Alsonsmeneansncgor  CcWest, Carla <carlawest@dhns.ngov>,Cauley, LisaT <Lsa.Cauley@dhsnegov,0sbore, Susan G  Dear Partners,  North Carolina Department of Health and Human Services is committed to ensuring the health, safety, and well-being of older adults, and over the past several years, the Division of Aging and Adult Services has made significant progress in improving our array of services for adults who are in need or at risk of harm. There are a number of challenges we are facing as a state - workforce recruitment and retention, a growing aging population, and higher levels of need across the board = that have led us to explore more effective and efficient ways to deliver services in this area. Based on our commitment to continuous quality improvement, the decision has been made to relocate the Adult Services Program which includes Adult Protective Services, Guardianship, and Special Assistance to the North The North Carolina Division of Social Services has the existing infrastructure to advance our statewide model for providing adult services including established training sites, cross functional training and transformation framework. The purpose of moving adult services under the administration of the state's Division of Social Services is to position the state to provide better support to county Department of Social Services (DSS) offices through enhanced training, additional resources, and more robust Continuous Quality Improvement (CQI) coaching. This move will align the structure of our state support to the structure already in place at the local level State support for counties plays a critical role in effective service delivery and driving better outcomes for older adults and adults with disabilities. This change will be effective March 1, 2024 when the Adult Services Section Chief, Karey Perez, will begin reporting to Lisa Tucker Cauley, Division Director for Human Services, Child, Family, Adult, and Régional Support. Sarah Richardson and the Adult Protective Services CQI Team will continue to report to Karey Perez. Tom Grecco, Program Manager for the Special Assistance Program, will report to Allison Smith, Deputy  Carolina Division of Social Services.  adult services are already a function of county DSS offices.  Director for Economic Services.  As you know, North Carolina's aging population is steadily increasing. By 2031, there will be more individuals aged 65 and over than children under 18 in the state. The growth in this population will continue to increase the need for strategies and tools that address a number of areas, including strengthening home- and communty-Dased services for older adults and their families and supporting the healthcare workforce. This realignment will allow the Division of Aging to focus on the core priority of developing and implementing a roadmap for our aging    population through North Carolina's innovative Multi-Sector Plan on Aging, All Ages, After the realignment, the Division of Aging will continue to provide input on strategies to strengthen adult services across the state. The state Division of Social Services and the Division of Aging leadership and staff collaborate on issues affecting older adults and adults with disabilities an ongoing basis and that will not change. Joyce Massey-Smith, Division Director for the Division of Aging and the Aging Team will continue to be involved in the Adult Protective Services improvement work, and the Adult Services staff will remain engaged in the Multi- Your organization is an important part of the work to improve services for the citizens in North Carolina, and it is our hope that you will continue to be involved in both the Multi-Sector Plan on Aging and the Adult Protective Services improvement  All Stages NC.  Sector Plan on Aging.  work.  Thank you for all you do,  Joyce Director 919.855.3400  Joyce Massey-Smith, MPA NCI Division of Aging and Adult Services loyce.Masseysmthedhns.nc.gow  NCDHHS provides essential services to improve the health, safety and well-being of all  North Carolinians. Learn more about Strategic Priorities NCDHHS.  STATE  NC MEDICAID 600,000+ more people can get health coverage starting Dec. 1. Medicald.ncdhns.gow  Learn more at Medicat.ncanns.sov.  Email correspondence to andi fromi this addressi is subject tot the North Carolinal Public Records Law and may! be disclosed tot third parties by an authorized State official. Unauthorized disclosure ofj juvenile, health, legally privileged, ord otherwise confidential information, including confidential    information relating toa and ongoing State procurement effort, isp prohibited byl law. Ifyoul have received this emaili ine error, please notifyt thes sender  immediately and delete all records oft this email.  You are currently subscribed to aaadirectors as: mmatin@ucpcogory.  Tou unsubscribe click here: tps/ISsunCedUAZ  d=98058947ac8dlaeb2chcd508#9b2b20d1842238n-TBl-aaadirectors80=44159669 (It may be necessary to cut and paste the above URL ift the line is broken) 98058947ac8d1ae62cbcd508f9b25204184223301istservuncedu  ors send a blank email to leave-44159669-    STATE PROFILE  NORTH CAROLINA AGING PROFILE 2022 Projected Population Change, 2022-2042  STATE RANKINGS TOTALPOPULATION OVER65+YEARSOID MEDIANAGE #9 (10,705,403) #9 (1,876,555)  2022 10,705,403 2,265,759 21% 3,839,982 36% 2,055,771 19% 2,543,891 24% 1,876,555 18% 202,169  2042 13,242,528 2,651,547 4,556,697 34% 2,500,794 19% 3,533,490 27% 2,772,505 21% 432,551  %C Change 2022-2042 24% 17% 19% 22% 39% 48% 114%  40  Age Total 0-17 18-44 45-59 60+ 65+ 85+  County! County% County! County9 %  20%  Projected Growth, 2022-2042  1,500,000r W1,200,000 900,000 600,000 300,000  2022 2042  2%  3%  Race and Ethnicity, Age 65 and Older, 2022  Race/Ethnicity White BlackorAfrican/ American American Indian Asian Some other race Two or more races Hispanic/latino White, no-hispanic orl latino  NC% 78% 17% 1% 2% 1% 2% 3% 77%  US% 75% 9% 1% 5% 3% 7% 9% 74%  65-74  75-84 AGE Kinship  85+  In-migration &  Care, 2022  47,600 Total people 60+ who moved from other states and abroad  :  44,958 Age 60+ Grandparents responsible for Grandchildren  Social and Economic Characteristics of Population,  Age 65 and Older, 2022  Characteristics 100%Poverty 100%-199%1 Poverty Speak English Less Than "Veryl Well" Veterans Living Alone Less Than High School Witha al Disability 65 years and Over Inl LaborForce  NC% 10% 20% 3% 16% 27% 13% 30% 34% $49,781 17%  US% 11% 17% 9% 14% 26% 12% 30% 33% $54,699 19%  High School Graduate (Includes Equivalency) Median Household Income ofl Householder    EDGECOMBE COUNTY NORTH CAROLINAAGING PROFILE 2022 Projected Population Change, 2022-2042  COUNTY RANKINGS TOTALPOPULATION OVER6S+YEARSOID MEDIANAGE #53 (48,246) #51 (11,240)  2022 48,246 11,127 23% 13,272 28% 8,921 18% 14,926 31% 11,240 23% 1,206  2042 41,999 11,037 26% 12,976 31% 5,703 14% 12,283 29% 9,845 23% 1,809 4%  %0 Change 2022-2042 -13% -1% -2% -36% -18% -12% 50%  45  Age Total 0-17 18-44 45-59 60+ 65+ 85+  Countyt County% County! County%  Projected Growth, 2022-2042  8,000r 7,000 6,000 5,000 4,000 3,000 2,000 1,000  2022 2042  2%  Race and Ethnicity, Age 65 and Older, 2022  Race/Ethnicity White BlackorAfrican American American Indian Asian Some other race Two or more races Hispanic/latino White, no-hispanic or latino  County % 46% 52% <1% <1% <1% 1% 1% 46%  NC% 78% 17% 1% 2% 1% 2% 3% 77%  65-74:  75-84 AGE  85+  In-migration & Kinship Care, 2022  60  Total people 60+ who moved from other states and abroad  364 Age 60+ Grandparents responsiblef for Grandchildren  Social and Economic Characteristics of Population,  Age 65 and Older, 2022  Characteristics 100%Poverty 100%-199% Poverty Speakl Englishl Lessl Than "Veryl Well" Veterans Living Alone Less1 Than High Schoo! Witha al Disability 65 years and Over Inl Labor Force  County% 13% 26% 0% 15% 32% 22% 37% 35% $39,104 17%  NC% 10% 20% 3% 16% 27% 13% 30% 34% $49,781 17%  High School Graduate (Includes Equivalency) Median Household Income ofl Householder    0  9 a  3 D E E 8 5  -  I  de E 8 C 9 de Bo € e de e  E    Ebgecombe Countp County Administration Building 201 St. Andrew St., PO: Box 10Tarboro, NC2 27886 252-641-7834: Fax 252-641-0456 ogromscamcet  Eric Evans County Manager rikcm@-dgcomhscocom  Edgecombecounty  To: FROM: DATE: SUBJECT:  BOARD OF COMMISSIONERS ERIC EVANS, COUNTY MANAGER FEBRUARY1,2024  MAJOR EVENTS ANDIMPORTANT MEETINGS  To give the Board insight into some of the things I have the privilege of doing or participating in, I'm sharing my major events andi important meetings over the last month. This is not a complete list of  my meetings during the month.  Jan.4th Jan.4th Jan.gth Jan.12th Jan. 18th Jan.1gth Jan.22nd Jan.22nd Jan.23rd Jan.23rd Jan.24th Jan. 25th  Attended and provided closing remarks fori the annual Farm City Breakfast Attended a called meeting of the Princeville Town Board to hear an update from the US Army Corp of Engineers on their plans for improved flood Conducted ani interview fori the Parks and Recreation Director position. Special Meeting of the Board of Commissioners. Mid-year budget review with Linda Barfield, CFO. Meeting with representatives from Heartsease Fire Department: to discuss future plans for fire protection at Kingsboro Industrial Park. Attendedi the NC Association of County Commissioners' Regional Meeting. Met with Dr. Greg McLeod, ECC President to discuss ongoing andi future Attended meeting with Tarboro and Princeville officials re. possible Meeting with company officials on a potential project at Kingsboro. Quarterly lunch meeting with new department heads; training on leadership participated on a committee that conducted annual monitoring of programs  protection for the Town.  projects.  transportation projects. development.  that received. Juvenile Crime Preventionfunds.  Cpecemée Cagaa-ahphws adicreetes. ApatdaeharpAMpmpLMPMA  edaweces,    2  2    2  o 0  3  8  @ - -  à  e    Memorandum  To: From: Date: Re:  TDA Board 1/11/2024  Lisa Warren, Accounting Specialist Finance Report for December 2023  ElgecombeCounty  In fiscal year-to-date 2024, Edgecombe County has collected a total amount of $87,350.85 in Occupancy Tax for the TDA. The December collections totaling $12,912.86 will be deposited to the TDA bank account at PNC Bank during the  week of. January 15th.  Total Expenditures for fiscal year-to-date 2024 through December 31, 2023 equal  $66,297.18.  Asof December 31, 2023, the bank statement for the TDA- PNCI Bank Account  balance was $295,179.51.  recommend the TDA vote to approve the Finance report as presented. Please feel free to contact me with any questions or concerns by email at isawarren@edgecombeco.com or phone at 252)641-4742 (office).    Tourism Office Budget FY24- December 2023  Linel Item  Budget $ 115,000.00 $ 72,260.26 $ $ $ 115,600.00  YTD Funds Remaning  REVENUES 6% Edgecombe County Occupancy Tax Grant Awards Miscellaneous Revenue Fund Balance Appropriatied Other TOTAL REVENUES EXPENSES HUMAN RESOURCES Payroll FICA .765% Retirement 6% Group Insurance 401K Contribution 1% Contract with Chamber Performance Bonus- Executive Director Performance Bonus- Social Media TOTALI HUMAN RESOURCES OPERATIONS Office Supplies Equipment Travel (Mileage) and Lodging Board Meeting Expenses Telephone Postage Utilities Dues and Subscriptions Data Processing Web Hosting Rental Equipment Misc. Expense Banking Fees Other Contract Services Legal Expenses Audit Total Operations Marketing Printing Marketing Materials Advertising/Grant. Awards Contract Services - Web Design Contract Services Brochure Design Contract Services - Logo Design Hotels Social Media Ads Sponsorship Events RMEC Total Marketing Asset Development Land Purchase Other Total Assest Development Town of Tarborol Reservei for Grant Match TOTAL HUMAN RESOURCES TOTAL OPERATIONS TOTAL MARKETING TOTAL ASSEST DEVELOPMENT TARBORO ALLOCATION TOTAL EXPENDITURES Net Gain or Loss Fund Balance Remaining  42,739.74 115,600.00 Avaliable Funds  $  230,600.00 $ 72,260.26 $ 158,339.74  YTD  Contract Services Social Media Marketing $ 14,400.00 $ 6,732.00 $  7,668.00 11,100.00 3,000.00 3,000.00 1,173.37 4,500.00 534.16 963.20 1,955.57 2,200.00 3,182.59 126.21 2,500.00 37,400.00 15,211.10 7,500.00 1,000.00 2,000.00 4,635.36 5,000.00  $ 22,200.00 $ 11,100.00 $ $ 3,000.00 $ 3,000.00 $ 1,000.00 $ $ 4,500.00 $ 1,000.00 $ $ 1,000.00 $ $ 2,750.00 $ $ 2,200.00 $ 3,350.00 $ $ 200.00 $ $ 2,500.00  $ 42,600.00 $ 17,832.00 $ 24,768.00  173.37 $ 465.84 $ 36.80 $ 794.43 $ $ 167.41 $ 73.79 $ $ $ $  $ 18,500.00 $ 1,711.64 $ 14,635.10 $ 42,000.00 $ 4,600.00 $ $ 20,000.00 $ 4,788.90 $  $ $ $  $ $ $ $ $ $ $ $ 50,000.00 Avaliable Funds 16,788.36 72,746.46 50,000.00  7,500.00 1,000.00 2,000.00 10,000.00 $ 5,364.64 $ 5,000.00 87,500.00 $ 14,753.54 $ 72,746.46  $ $ 50,000.00  Town of Tarboro 2023 Allocation Rolled forward $ 32,000.00 $ 32,000.00 $  YTD  $ 42,600.00 $ 17,832.00 $ 24,768.00 $ 18,500.00 $ 1,711.64 $ $ 87,500.00 $ 14,753.54 $ $ 82,000.00 $ 32,000.00 $ 230,600.00 $ 66,297.18 $ 164,302.82  $ $  > 138,557.44    YTD: OCCUPANCY TAXI RECEIVED: JULY1, 2023- JUNE 30, 2024 (FV2 2024) ROOM OCCUPANCY 2024 107/25/2023 -1,117.99 MAIL- OM NIVLLC ROOM OCCUPANCY 2024 107/25/2023 -543.84 MAIL- VERTEX INC ROOM OCCUPANCY 2024 107/19/2023 4,611.98 MAIL- SHREE KRISHNA INC ROOM OCCUPANCY 2024 107/17/2023 -6,124.38 MAIL- KOVAS HOTELS LLC; BESTWESTERN ROOM OCCUPANCY 2024 107/17/2023 -5.91 MAIL- AVALARA CLIENT TRUSTPHOPPERUSA) ROOM OCCUPANCY 2024 107A72023.2.62408 MAIL- AVALARA CLIENT TRUST;AIRBNB INC ROOM OCCUPANCY 2024 2/08/23/2023 1,460.23 MAIL- OM NIVLLC; BUDGETI INN ROOM OCCUPANCY 2024 208/23/2023 -2.69MAIL- AVALARA CLIENT TRUST; HOPPER USA ROOM OCCUPANCY 2024 2/08/23/2023 1,765.16/MAIL- AVALARA CLIENT TRUST; AIRBNB INC ROOM OCCUPANCY 2024 0/2A03-1ASMAL OMNIVI LLC; BUDGET INN ROOM OCCUPANCY 2024 309/19/2023 -5,640.00 MAIL- KOVAS HOTELS LLC ROOM OCCUPANCY 2024 309/19/2023 -1,816.00 MAIL- AVALARA CUENTTRUSTEAIRENE INC ROOM OCCUPANCY 2024 3/09/19/2023 -635.91 MAIL- AVALARA CLIENT TRUST;EXPEDIA INC ROOM OCCUPANCY 2024 3/09/01/2023 6,450.00 MAIL- KOVAS HOTELS LLC ROOM OCCUPANCY 2024 410/24/2023 -1,360.68 MAIL- OMI NIVI LLC;BUDGET INN ROOM OCCUPANCY 2024 4_10/24/2023 -6,182.63 MAIL-SHREE KRISHNA INC; COMFORT INN ROOM OCCUPANCY 2024 4/10/20/2023 -634.33 MAIL- AVALARA CLIENT TRUST; EXPEDIAI INC ROOM OCCUPANCY 2024 4/10/20/2023. -1,951.84 MAIL- AVALARA CLIENT TRUST; AIRBNB INC ROOM OCCUPANCY 2024 410/17/2023 -3,965.94 MAIL- KOVAS HOTELS LLC; BESTWESTERN ROOM OCCUPANCY 2024 5/11/27/2023 -410.51_MAIL- AVALARA CLIENTT TRUST; EXPEDIA INC ROOM OCCUPANCY 2024 5/11/27/2023 -2,053.43 MAIL- AVALARA CLIENT TRUST;AIRBNB INC ROOM OCCUPANCY 2024 5/11/27/2023 -4,526.00 MAIL- KOVAS HOTELS LLC,BESTWESTERN ROOM OCCUPANCY 2024 511/27/2023 -1,071.25 MAIL- OM NIVL LLC; BUDGET INN ROOM OCCUPANCY 2024 612/28/2023 -1,479.57 OMI NIVL LLC; BUDGETI INN ROOM OCCUPANCY 2024 6/12/20/2023 -5,965.67 SHREE KRISHNA INC; COMFORT INN ROOM OCCUPANCY 2024 6/12/20/2023 -437.68 AVALARA CLIENT TRUST; EXPEDIA INC ROOM OCCUPANCY 2024 6/12/20/2023 -1,650.94 AVALARA CLIENT TRUST; AIRBNB INC ROOM OCCUPANCY 2024 1/8A0333900R0VA3 HOTELS LLC; BESTWESTERN  DESCRIPTION  YEARPER EFF DATE AMOUNTVDRI NAME/ITEM DESC  COMMENTS OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX EXPEDIA INC AIRBNB INC OCCUPANCYTAXI FORSEPT OCCUPANCYTAX OCCUPANCY TAX OCCUPANCY1 TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX  ROOM OCCUPANCY 2024 107/17/2023 -62.41 MAIL- AVALARA CLIENTTRUST,HOMEAWAY.COM OCCUPANCY TAX  ROOMO OCCUPANCY 2024 08/18/2023 5,985.34MAIL- SHREE KRISHNA INCI DBA COMFORT INN OCCUPANCY TAX ROOM OCCUPANCY 2024 09/2202.3,90A5MAE SHREE KRISHNA INC; DBA COMFORT INN OCCUPANCY TAX  ROOM OCCUPANCY 2024 309/19/2023 -3.73_MAIL- AVALARA CLIENT TRUST:HOPPER USAI IN OCCUPANCYTAX ROOM OCCUPANCY 2024 4_10/27/2023 -552.79MAIL-, AVALARA CLIENT TRUST; EXPEDIA GROU EXPEDIA,OCCUPANCY  ROOM OCCUPANCY 2024 4_10/20/2023 -24.06 MAIL- AVALARA CLIENT TRUST; HOMEAWAY.COM HOMEAWAY.COM INC  ROOM OCCUPANCY 2024 5/11/27/2023 -2.77 MAIL-AVALARA CUENTTRUSEHOPPER USAI INC OCCUPANCY1 TAX ROOM OCCUPANCY 2024 511/16/2023 -5,614.91 MAIL- SHREE KRISHNA INC DBA COMFORT INN OCCUPANCYTAX  57,350.85TOTAL COLLECTEDFY: 2023  $15,090.59 59, 521,782.84 -$14,672.27 $13,678.87 $12,912.86  Reimbursed: ando creditedt toFY2023 Tob be deposited9/15/2023 Tobec deposited 10/13/2023 Tobec deposited 11/10/2023 Tobed deposited 12/19/2023 Tobec deposited 1/19/2024  $87,350.85  Shoulde equal YTDC Occupancy TaxF Received (CELL: E72)    Good evening,  CSX Transportation has recentlyannounced ai track maintenance project set tol begin on Monday, This project will include replacing the wooden railroad ties within the tracks' surface along part Itwill be a 3-week project that begins on 2/12/24 and ends on/around 3/1/24. Itimpacts the I've attached a list ofa all ofthe crossings (Excel attachment) that will be closing as a result of this work with their estimated closure dates. Please keep in mind the estimated closure dates are merely the best approximation we can provide at this time. These dates are highly subjectt to change with or without notice simply due to many of the unforeseen circumstances that can occur in the field once the work begins. Crossings will be closed anywhere from 2-5 days, depending on the type of maintenance they are set to receive. However, with the one way in/out crossings, we will work as hard as possible to have those accessible within a 24-hour period (or less). All closures listed on the project are full and total closures of the roadway. Finally,Ih have created a Google map that will allow you to view each crossing impacted. When you pull up the map, you will see a whitel box to thel left oft the screen. Simply look for your  February12e.2024  ofthe CSX North End subdivision.  following county: Edgecombe and Nash County, NC.  respective county and click on the crossings labeled under your county. The map will highlight exactly where the crossings are located.  htps/hmsgadkecommundpitmii-lehyhchoksomaly em4ZWACRWYDMWAIS This information is being provided to you: sO that preparations can begin as soon as possible. Ifyou have any questions, please do not hesitate to reach out to me. If permits or MOT's are necessary, please notify me ofyour request. Ifthere is another point of contact tol better review the attached information, please forward on or reply with their contacti information. *Please note-ift thej proper municipality has notl been notified in this email, please respond to me with the correct municipality that will be impacted by these closures and should receive notification.  p=sharing  Sincerely, Erika E. Nickell Assistant Manager, CSX Transportation Division Southern Commercial Development, LLC Office: (229)262-4394 Email: mdcalessebpmenlcon  OUTHERN AOMMERCIAL DEVELOPMENT    e  8  e  9  &  e  A    0  9