EdgecombeCounty NORTH CAROLINA BOARD OF COMMISSIONERS REGULAR SCHEDULED MEETING FEBRUARY 5, 2024 AT 6:00 P.M JONATHAN FELTON COMMISSIONERS ROOM 201 SAINT ANDREW STREET TARBORO, NORTH CAROLINA Edgecombe County Vision Statement playfor S generations to come. Edgecombe County is a historic place that values its citizens and natural resources and creates opportunities where people are proud to live, work and AGENDA REGULAR SCHEDULED MEETING OFTHE BOARD OF COMMISSIONERS OF EDGECOMBE COUNTY FEBRUARY 5, 2024 AT 6:00 P.M. IN THE. JONATHAN FELTON COMMISSIONERS ROOM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA 1. 2. 3. 4. 5. MEETING CALLED TO ORDER. SAFETY INSTRUCTIONS. PRAYER. MINUTES OF PREVIOUS MEETING PRESENTED FOR. APPROVAL. January 2, 2024 SCHEDULED APPOINTMENTS): A. Graham Palmer, Rural Opportunity, update on initiatives. B. Dave Peterson, Regional Director-1 Trillium to give an update on consolidation. (Attachment #1) 6. PUBLIC PETITIONS. Public present should state name and address for public record. (limit 3 minutes) Mr. Evans to read public petitions submitted via email or postal mail. 7. OTHER BUSINESS: A. Consideration of approval of budget amendments. (Attachment #2) (Recommended action: Approve as presented.) B. Consideration of approval of audit response. (Attachment #3) (Recommended action: Approve as presented.) C. Consideration of approval of hunting leases. (Attachment #4) 1 (Recommended action: Approve as presented.) D. Consideration of approval of updates tol Personnel Policy. (Attachment #5) (Recommended action: Approve as presented.) 8. APPOINTMENTS: A. Parks and Recreation Advisory Board. B. Board of Adjustment. PLANNING BOARD REPORT. 9. 1. UDO text amendment request by C.B. Dauthtridge. 2. Draft minutes of. January 22, 2024 meeting. (Recommended action: Call for a public hearing at the March 4, 2024 meeting.) 10. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL. 11. CONTRACTS FORI REVIEW AND/OR. APPROVAL. 12. DEPARTMENTAL REPORTS FOR REVIEW. A. Water and Sewer update. B. Monthly Financial Summary. C.Home and Community Care Block Grant Program. A. Update on Getting Off the Lists initiative. B. Major events and updates. C. Workforce Development Indicators. D. TDA financial report. E. Broadband update. 13. MANAGER'S REPORT. F.CSX temporary closure of railroad crossings. 14. COMMISSIONERS REPORT. 15. ATTORNEY'S REPORT. 16. CLOSED SESSION. 17. ADJOURNMENT. A. Economic Development. [N.C.G.S. 143-318.11 (a)(4)] 2 MINUTES REGULAR SCHEDULED MEETING OF THE: BOARD OF COMMISSIONERS OF EDGECOMBE COUNTY JANUARY: 2, 2024. AT 6:00 P.M. INTHE. JONATHAN FELTON COMMISSIONERS ROOM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA 1. MIEETING CALLED TO ORDER BY CHAIRMANLEONARD WIGGINS AT 6:00 P.M. MEMBERS PRESENT: Mr. Leonard Wiggins, Chair, Mrs. Viola Harris, Vice-Chair, Mr. Donald Boswell, Rev. E. Wayne Hines, Mrs. Evelyn Powell, Mr. George Thorne and Mr. Ralph Webb. MEMBERS ABSENT: None. OTHERS PRESENT: Mr. Eric Evans, County Manager, Mrs. Natalie Bess, Deputy County Manager, Mr. Michael Peters, County Attorney, Mr. Michael Matthews, Assistant County Manager, Mrs. Linda Barfield, CFO and Ms. Frangie Mungo, Clerk to the Board. 2. 3. 4. SAFETY INSTRUCTIONS. Safety instructions provided by Mrs. Bess. Prayer provided by Rev. Hines. PRAYER. MINUTES OF PREVIOUS MEETING PRESENTED FOR APPROVAL. Rev. Hines moved to approve the minutes of the December 4, 2023 meeting as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. 5. PUBLICHEARING: 1. Mr. Wiggins called a public hearing to order relative to proposed amendments to the Code of Ordinances. Mr. Peters read the public notice. Mr. Evans stated that it has become the Board's practice that when the first Monday falls on a holiday to move the meeting to the' Tuesday of the same week. However, our ordinances say at Labor Day, that meeting is to be on thei following Monday. The. Board recently voted to change the meeting time 6j p.m. The proposed ordinance amendment addresses both. The language states that the meetings will be at 6 p.m. and that any meeting that falls on a holiday will be held on the Tuesday of the same week. 1 Mr. Wiggins called for public comments. There being none the public hearing was Mr. Boswell moved to approve the amendments as presented. Mrs. Powell seconded adjourned. the motion, which carried by unanimous vote. 6. SCHEDULED APPOINTMENTIS): A. Alan Thompson with Thompson, Price, Scott & Adams, presented the FY-23 Audit. Inr regards to management estimates of depreciation, management estimates of allowance for doubtful accounts and managements financial disclosures, we were Difficulties encountered in performing the audit encountered no significant in agreement with all of those. No uncorrected misstatements. No disagreements with Management. Representation letter provided by management. Other findings or issues. Other matters. Financial information for 5 years. Analysis of fund balance. Analysis of revenues. Debt analysis. difficulties. Property tax rates and collection percentages. B. Dr. Mark Cockrell, Executive Director of North East Carolina Preparatory School, presented an update on school performance and planned projects. What is a Charter School? School report card. Highlights. 2022-2023 test scores. Our Vision, Our Future. Agricultural building Growth Plan. House Bill 219. Fiscal responsibility. Dr Cockrell stated that they will welcome any consideration from the Board to help fulfill their goals. He also answered questions from the Board. 7. PUBLIC: PETITIONS. Dr. Tracy Phillips, 1109 US Highway 301, Whitakers, stated that she noticed that on the Local Government Commission's website iti is noticeably absent that the County's audit report is not there, but she is delighted to hear that the audit report was presented this 2 evening. She stated that these reports are. instrumental in maintaining transparency and accountability of our taxpayer funds. Transparency upholds the adherence to rules and regulations while insuring that information is easily accessible to those impacted by your budgetary decisions. Edgecombe County leadership, over the last two decades, the county has been grappling with a myriad of challenges. According to the North Carolina Department of Commerce Edgecombe County is classified as economically distressed. Ranked amongst the highest in the State. Since 2018 the. LGC has flagged the County as a high-risk unit due to particular concerns about the County's internal controls and issues with the general fund and the water/sewer fund. These concerns were: recently underscored by the state auditor's report, which shed light on significant financial negligence, resulting in fines and fees incurred by the county taxpayers exceeding over $250,000. Dr. Phillips stated thati it is even more disconcerting to add that deadlines, like the one that she heard we: missed this evening on the debt service. It was tardy. The audit report has been consistently late and the deadline has been missed since 2015 when Mr. Evans assumed the role of County Manager. This cavalier approach and this situation compel her to ask when will the Board intervene to address these recurring management performance issues. Decision making appears to lack proactive vision. Utilizing short term solutions to on-going issues and iti is evident that it seems to have no insight into the policy impacts, leading to our shrinking tax base and evidence and voter apathy and disillusionment. It has taken a hefty toll on our county residents. These recurring infringements aggravate public distrust ofl leadership and have amplified skepticism about the commission's ability to fulfill its duties. Regardless of the upcoming election and several unopposed commissioners' complacency must not bej permitted to set in. Dr. Phillips stated that she implored the Board to the tendency towards non-disclosure and prioritize their responsibilities. These repeated discretions soW seeds of distrust and a perceived indifference towards the well-being of our citizens. Has led to a collapse in confidence. Please remember that your actions and decisions remain under scrutiny. Rest assured we, the taxpayers of Edgecombe County, are watching. 8. OTHER BUSINESS: A. Approval of budget amendments. Mr. Boswell moved to approve budget amendments as presented. Mr. Thorne seconded the motion, which carried by unanimous vote. B. Approval of increasing Mileage Reimbursement rate. Mr. Evans stated that it is the County's practice to follow the standard mileage reimbursement rate set by the Internal Revenue Service. Recently, the IRS issued a notice thati it is increasing thei rate: from 65.5 cents to 67 cents per mile. Rev. Hines moved to approve the new mileage reimbursement rate of 67 cents as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. C. Approval of approving sign-on and retention bonuses for Social Workers in Child 3 Welfare. Mr. Evans stated that in thel last few years, we have experienced higher than average vacancies in Child Welfare positions in Social Services, especially with Social Worker lnvestigativeAisesment & Treatment positions. Though Ms. Betty Battle, DSS Director, and her team have done an excellent job in making sure those critical services are provided, the longer we experience such high turnover, the more difficult it becomes to effectively provide those services. Most agencies across the state and nation are experiencing the same challenge. That has prompted counties to employ new strategies to mitigate the problem. Mr. Evans stated that we recently overhauled our Compensation Plan, which included raising salaries across the County. We have already seen the new Compensation Plan positively impact turnover in most of our departments. However, with the Social Worker IAT position, turnover continues to be high. We believe that this is due to the ongoing competition for qualified social workers in the field, as well as the difficulty of the work of that particular position. This position provides the most intensive service of our child welfare positions and often puts the employee in difficult or even threatening circumstances. Mr. Evans stated that one strategy we see many counties now using is sign-on and retention bonuses. From the information Ms. Battle gathered, counties are offering between $2,000 and $20,000 for sign-on and retention bonuses. Though the use of such bonuses is relatively new, and therefore, data from large samples is not available to definitively prove: its effectiveness, feedback we are receiving shows that it is a strategy work using. Considering the dire importance of us addressing the high turnover in Child Welfare, and that 50% of the cost of thel bonus is reimbursement from the state which minimizes the cost to the County, he recommended that the Board approve the Sign-on and Retention Bonus policy and authorize staff to develop Sign-on and Retention agreements consistent with the policy. Mr. Evans noted that at their last meeting, there was consensus support from the Human Services Board for the use of sign-on and retention bonuses. Mrs. Harris moved to approve the Sign-on and Retention Bonuses policy as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. D. Approval of acceptance of Grant Award for Eastpointe. Mr. Evans stated that the County has been awarded a $60,000 grant from Eastpointe through the County Initiative for the Impact of Opioid Use. These funds will be used to purchase critical equipment for our Community Paramedic program listed in the grant agreement. Mrs. Powell moved to approve the acceptance of this grant award with its accompanying project ordinance. Mr. Boswell seconded the motion, which carried by unanimous vote. E. Approval of Health Department fees. 4 Mr. Evans presented the proposed Health Department fee for PCV20, aj pneumonia vaccine, which is replacing PCV13. The proposed fee is $288, which includes the cost of the vaccinei itself and the cost to administer it. Att their last meeting, the Human Services Board unanimously approved recommending the new: fee. Mr. Boswell moved to approve the fee as presented. Rev. Hines seconded the motion, which carried by unanimous vote. F. Approval of Bad Debt Write-off for Health Department. Mr. Evans stated that the Health Department's Bad Debt Write Off Policy states that a patient's account will be handled as Bad Debt when there has been no activity on the account for more than six months. This does not mean that there will be no further efforts to collect the debt. In fact, if there is any new activity on the account, for example the patient presents at the Health Department for services, then the account is reactivated. This action is an accounting method whereas the written off debt no longer Mrs. Harris moved to approve as presented. Mr. Webb seconded the motion, which G.A Approval of acceptance of Golden Leaf grant for Kingsboro Infrastructure Project. Mr. Evans stated that Golden LEAF awarded Carolinas Gateway Partnership a grant in the amount of $7,537,500.00 to construct water and wastewater lines, road access improvements and conduct a groundwater study at the Kingsboro Mega-site. A portion of these funds were to extend wastewater to the' Training Center. However, with the Training Center funds being rescinded, Golden LEAF funds remained in the project. After discussions with Golden LEAF, they have. agreed to repurpose the remaining $3,502,645.77 to construct a waterline extension along Leonard Wiggins Parkway and Mrs. Powell moved to approve the acceptance of a revised Grantee Acknowledgement and Agreement: from Golden LEAF to Edgecombe County in the amount of $3,502,645.77. Mr. Thorne seconded the motion, which carried by unanimous vote. Mr. Evans stated that as we. have continued to review our new Compensation Plan, we have identified additional corrections and additions to be made. He presented a summary of those changes, which corresponds with the number on the draft updates. Mr. Boswell moved to approve the job description for the Financial Reporting Administrator and the updated Compensation Plan Ordinance as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. shows on our books as a receivable. carried by unanimous vote. that Edgecombe County would bei the grantee moving forward. H. Approval of amendments to the Compensation Plan. 5 9. APPOINTMENTS: A. Parks and Recreation Advisory Board. Mrs. Harris moved to appoint Ms. Tyronda Whitaker to replace Mr. Calvin Adkins, who resigned, as Board-at-Large. Rev. Hines seconded the motion, which carried by unanimous vote. 10. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL. Mr. Boswell moved to approve the afterlists and releases as presented. Rev. Hines seconded the motion, which carried by unanimous vote. 11. CONTRACTS FOR REVIEW AND/OR APPROVAL. Mr. Boswell moved to approve as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. A. Water and Sewer update. 12. DEPARTMENTAL REPORTS FOR REVIEV,-"Recived": B. Monthly Financial Summary presented by Mrs. Linda Barfield. C.I Department of Social Services Celebration of] Efforts in Foster Care. 13. MANAGER'S) REPORL-"-Rechned" A. Update on Getting Off the Lists initiative. B. Major events and updates. C. Workforce Development Indicators. D. TDA financial report. E. Update on Vehicle Purchase for the Sheriff's Office G. NCACC District Meting-January 22nd at 12 p.m. in Wilson. H. Farm City Breakfast-January 7th at 7:30 a.m. at the Ag. Center. F. Save the date: Commissioners Retreat, March 11, 2024, 8 a.m. to 5j p.m. Location TBD 14. COMMISSIONERS REPORT. Mr. Boswell thanked thel Board and Mr. Evans for attending his mother-in-law's funeral (Betty Lewis) None. 15. ATTORNEY'S REPORT. 16. CLOSED SESSION. Rev. Hines moved to go into closed session to discuss: A. Economic Development. [N.C.G.S. 143-318.11 (a)(4)] B. Personnel. [N.C.G.S. 143-318.11 (a)(4)] Mr. Boswell seconded the motion, which carried by unanimous vote. Mrs. Powell moved to go out of closed session and resume the regular meeting. Mr. Thorne 6 seconded the motion, which carried by unanimous vote. 17. REV. HINES MOVED TO ADJOURN THE MEETING. MRS. POWELL: SECONDED THE MOTION, WHICH CARRIED BYUNANIMOUS VOTE. 7 ATTACHMENT #1 Update on the Consolidation of Trillium, Eastpointe and Sandhills MCO's Alleghany Stokes Surry Wilkes Yadkin Forsyth Guilford Orange Davie, Iredall (Davidsan Caswel Granvile Warrer Narthampton, Rockingham Person Vance Halifaz Frankin/ Bertie Alamance Durham Edgacombel Wake Chatham Wils Pitt Johnston Hamett Cumberland Mitchell aldwel Madison Yan Burke Buncombe! McDrwell Catawba Rowan Bandolph Swain Haywoad' Rutherford Lincoln Cabarrus/ Mantgomery Graham on Hendersen Cleveland Gaston Pok Cherokeey con Transyivania Clay Washington Dare lyrrel, Hyd: Pamiico Carteret /Slanhy ddenburg Richmand Unian Duplin Onslow Pender Columbus Brunswic Legend Region Mid-state Southern South Central North Central Northern Regional Advisory Board Information Terrell Alston taston@easpolnteneb To:Eric Evans canerysomoocom. Cc:Dave Peterson aerteonetrlummcoy, Good Morning Mr. Evans, Tue 1/30/2024 8:30 AM Ity was great seeing you as always yesterday. Just wanted to send overi the information that requested. It is our hope that this can be added to your February 2024 Board Agenda. Ify you have questions, please do not hesitate to reach out to me. Thank you sO much! you any Item: Background: Appoint County Representatives to Trillium Health Resources Regional Advisory Tor maintain local connections throughout the 46 county consolidated catchment Trillium Health Resources maintains Regional Advisory Boards throughout the area. area, The Regional Advisory Boards include two members from each county, appointed thel Board ofCommissioners, including, one (1) County Commissioner or designee by and one ()appointee meeting the criteria in North Carolina General Statute 122C-118.1. Appoint Commissioner Name and Appointee Name toi represent County Name on the Board Requested Action: Budget] Impact: local Regional Advisory Board for Trillium Health Resources No Additional County Funds Required 1ZC-tlnatinssaon Respectfully, EASTPOINTE J.Terrell Alston, MBA External Operations (252)270-8601 www.eastpointe.net Senior Director of Provider Contracting & Community Affairs We are consolidating with Trillium Health Resources as of Feb. 1, 2024. Learnmore here. We are consolidating with Trillium Health Resources as of Feb. 1, 2024. Learn more here. iss subject to the NC Public Records Law and may be disclosed to third parties. Public Records Law Statement: Please be advised that any e-mail sent to and from this e-mail account Statement: This e-mail transmission and any documents, files or previous e-mail Confidentiality messages attached itmay contain protected health information, such documents are legally privileged. The authorized to recipient oft this information is prohibited from disclosing this information to any other required to do sO by law or regulation. Recipients are required to destroy such information party after stated need has been fulfilled. Ifyou are not the intended recipient, you are hereby notified that its disclosure, copying, distribution, or action taken in reliance on the contents of these documents is any strictly prohibited. Ify you have received this information in error, please notify the sender immediately unless ATTACHMENT #2 Budget Amendments to be Approved By the Board of Commissioners EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number 09 Joural Number 1777 Date 10/19/2023 DEPARTMENT FROM: Michelle Etheridge RE: Health Department PURPOSE: Budget revisions done realloocation off funds within Healthy Communities Budgetf fors salary and fringel lines and And Longevity tol Help cover stafft timei int thep program CURRENT BUDGET INCREASE G/L ACCOUNT# REVENUES ACCOUNTI NAME (DECREASE) AMENDEDI BUDGET Total Revenues" 125212-531101 125212-518101 125212-512100 125212-518500 125212-531100 125212-518100 125212-518200 125212-523301 125212-518300 Training Employees Longevity Salaries Unemployment Travel FICA Retirement Educational supplies Insurance 500 179 20,547.00 50 1,500 1,601 2,307 3,116 D -1173 4,860 (320.00) 63.00 434.00 (50.00) (601.00) 24 450 1173 180 242 20,981.00 0 899 1,625 2,757 1,943 6,033 TotalEpenaitures Decfecse TOTAL MCE DEPARTMENT allahlkblwldge DATE a/04 Thisi instrument! hast been preauditedi int ther manner required! byt thel LocalGover/hent Budgeta and Fiscal ControlAct. FINANCE OFFICER APPROVED NOT APPROVED 19-2Yy RECOMMENDED NOT RECOMMENDED slalzu DATE aBaale COUNTYMANAGER 92 ACTIONTAKEN BYE BOARD OF COMMISSIONERS: APPROVED. ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO: THEI BOARD Revised July2 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 2 Budget Revision Number Journal Number Date Edgecombecounty NORTH OARO FROM: Linda. J. Barfield RE: Finance DEPARTMENT PURPOSE: TO REALLOCATE WITHIN DEPARTMENT CURRENT BUDGET 40,000 INCREASE (DECREASE) 25,000.00 G/L ACCOUNT# INCREASE 10-4130-5126-00 ACCOUNT NAME AMENDED BUDGET 65,000 SALARIES TEMPORARY & PARTTIME DECREASE 10-4130-5121-00 10-4130-5181-01 10-4130-5199-00 SALARIES LONGEVITY OTHER PROFESSIONAL 448,865 18,000 70,000 $ (12,500) (5,500) $ (7,000) 436,365 12,500 63,000 TOTAL DEPARTMENT HEAD h-da QBayuo DATE /30-2V Thisi instrument has been preaudited int the manner required by thel Local Government Budget andF Fiscal Control Act. FINANCE OFFICER 1-30-04 Chaaa QDafid VAPPROVED NOT APPROVED & Tuu RECOMMENDED NOT RECOMMENDED 1l3il24 DATE COUNTY MANAGER ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. AND ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD Revised. July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 3 Budget Revision Number Journal Number ROY Date 1/30/2024 FROM: Pat Drewery RE: DSSB BA#12 DEPARTMENT PURPOSE: To reallocate within budget to cover Medicaid Expansion building upgrade CURRENT BUDGET INCREASE G/L ACCOUNT# REVENUES ACCOUNT NAME (DECREASE) AMENDED BUDGET Total Revenues EXPENDITURES 19-5310-5185-00 19-5310-5186-00 19-5310-5311-00 19-5310-5500-00 Total Expenditures TOTAL Unemployment Employer Workmans Comp Travel Capital Outlay 20,000 58,682 85,000 0 -20,000 -18,784 -14,216 53000 U 0 CORRECT 0 39,898 70,784 53,000 MUST BE "CORRECT" DATE 1-30-2024 DEPARTMENT HEAD Orttry batlg Thisi instrument has been preaudited int the manner required by the Local Government Budget and Fiscal ControlA Act. FINANCE OFFICER Chgbafid RECOMMENDED NOT RECOMMENDED 13l2y DATE LAPPROVED 995 NOTAPPROVED COUNTY MANAGER ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED, AND ENTERED ONI MINUTES DATED: NOTA APPROVED-DATE: CLERK TOT THE BOARD Revised. July 2021 MBE EDGECOMBE COUNTY BUDGET CONTROL REQUEST 4 Budget Revision Number Journal Number Date R FROM: Latisha Mills RE: DSSBA#8 DEPARTMENT PURPOSE: Tor re-allocate funds within budget to cover temp workers salary payout CURRENT BUDGET INCREASE GILACCOUNT# REVENUES ACCOUNT NAME (DECREASE) AMENDED BUDGET 0.00 Total Revenues EXPENDITURES 19-5310-5121-00 19-5310-5122-00 SALARIES-REGULAR CONTRACT LABOR $5,633,477.00 $184,224.00 -$25,000.00 $25,000.00 $5,608,477.00 $209,224.00 0.00 0.00 0.00 0.00 Total Expenditures TOTAL 0 CORRECT MUST BE' "CORRECT" DATE 1o/2624 DEPARTMENT HEAD rity Ballll Thisi instrument has been preaudited int the manner required byt thel LocalGovernment Budget and Fiscal ControlAct. FINANCE OFFICER 2gapelinet APPROVED NOT APPROVED RECOMMENDED NOTI RECOMMENDED 1131124 DATE COUNTY BA2 ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE CLERK TO THE BOARD Revised July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 5 Budget Revision Number Joumal Number Date 1/4/2024 DEPARTMENT AF FROM: Michelle Etheridge RE: Health Department PURPOSE: Budget Revisioni for Renewal ofWIC Contracty with Nutrition Plus for. January 1,2024t toJ June 28, 2024 CURRENT BUDGET INCREASE G/LA ACCOUNT# REVENUES ACCOUNT NAME (DECREASE) AMENDED BUDGET Total Revenues EXPENDITURES 125167-512100 125167-518100 125167-518200 125167-518300 125167-518800 125167-518101 125167-519904 Salaries FICA Retirement Insurance 401K Longevity Contract Other 173,493 13,599 4,269 21,707 3,696 4,269 46,000 (9,000.00) (688.00) (922.00) (1,800.00) (180.00) (2,006.00) 14,596.00 164,493.00 12,911.00 3,347.00 19,907.00 3,516.00 2,263.00 31,404.00 Total Expenditures TOTAL DEPARTMENT MMglhhl DATE 422/24 Thisi instrument hast been preauditedi in ther required byt thel Local Governméit Budget and Fiscal ControlA FINANCE OFFICER bapelp APPROVED NOTAPPROVED RECOMMENDED NOT RECOMMENDED a3/tu DATE COUNTY 995 MANAGER ACTION TAKENE BYB BOARD OF COMMISSIONERS: APPROVED/ ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE CLERK TO1 THE BOARD Revised. July: 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number 9a Journal Number EdgecombéCounty DARC Poo! Date A-1-24 FROM: Linda J. Barfield RE: Soil & Water DEPARTMENT PURPOSE: TO REDUCE ROLL-FWD TO ACTUAL CURRENT BUDGET (8,265,381) INCREASE (DECREASE) G/L ACCOUNT# INCREASE 10-0090-4991-00 ACCOUNT NAME AMENDED BUDGET (8,266,166) FUND BALANCE APPROPRIATED (785.00) DECREASE 10-4960-5300-00 10-0025-4346-00 COST SHARE PROGRAM COST SHARE-SOIL CONSERVATION 4,930 (19,330) $ (545). 1,330.00 4,385 (18,000) TOTAL DEPARTMENT HEAD DATE This instrument has been preaudited in ther manner required byt thel Local Government Budget.andF Fiscal Control Act. FINANCE OFFICER Gmch Bayud 136by LAPPROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED s3lz4 DATE COUNTY MANAGER 99 ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED AND ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD Revised. July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 1 Budget Revision Number Journal Number Date Edgecombecaunty FROM: Antwan Brown RE: Emergency Medical Serv-RS DEPARTMENT PURPOSE: To Appropriate Funding for Eastpointe Grant CURRENT BUDGET INCREASE (DECREASE) $( (60,000.00) GIL ACCOUNT# INCREASE 10-0025-New ACCOUNT NAME AMENDED BUDGET (60,000) Eastpointe Countyl Imitative Opioid 0.00 INCREASE 10-4371-5250-00 10-4371-5260-12 10-4371-5500-00 Vehicle Supplies & Materials EMS-Medical: Supplies Capital Outlay 28,000 295,000 140,000 $ 30,000 $ 14,000 $ 16,000 58,000 309,000 156,000 TOTAL DEPARTMENT HEAD DATE 1-29-24 Thn hau This instrument has been preauditedi in the manner required byt the Local Government Budget and Fiscal Control Act. FINANCE OFFICER Sumh9Bbuo 1-29-94 APPROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED I3ol2y DATE COUNTY MANAGER 99 ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. AND ENTERED ON MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD EDGECOMBE COUNTY BUDGET CONTROL REQUEST 9 Budget Revision Number Journal Number Date ElgecombéCounty FROM: Finance RE: TRANSFERS DEPARTMENT PURPOSE: TOI RECORD TRANSFER BETWEEN FUNDS-REF: BUD184 CURRENT BUDGET 1,070,258 3,366,002 652,500 0 3,306,656 1,070,258 3,366,002 652,500 0 119,906 9,384 5,191 2,529 INCREASE (DECREASE) 257,196 $ 503,614 $ 35,027 $ 45,636 $ 3,202 $ (257,196) $ (503,614) $ (35,027) $ (45,636) $ (2,549) $ (195) $ (331) $ (127) CORRECT G/L ACCOUNT# Increase 10-9811-591200 10-9811-591900 10-9811-596000 10-9811-592201 10-4310-512100 12-0070-498100 19-0070-498110 60-0070-498100 66-0070-498100 Decrease 56-5233-512100 56-5233-518100 56-5233-518200 56-5233-518800 TOTAL ACCOUNT NAME TRANSFER TOI HEALTH TRANSFER TODSS TRANSFER TOSOLID WASTE TRANSFER TO WATER SALARIES TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND AMENDED BUDGET 1,327,454 3,869,616 687,527 45,636 3,309,858 813,062 2,862,388 617,473 (45,636) 117,357 9,189 4,860 2,402 SALARIES FICA RETIREMENT EMPOYER 401K MUST BE' "CORRECT" DEPARTMENT kgBapae DATE 1-17-24 Thisi instrument has been preauditedi int the manner required by thel Loca/Government Budget and Fiscal Control Act. FINANCE OFFICER 117-34 da gyfaia VAPPROVED NOTAPPROVED RECOMMENDED NOT RECOMMENDED 1l1l24 DATE &% COUNTY MANAGER ACTION TAKEN BYI BOARD OF COMMISSIONERS: APPROVED ANDI ENTERED ON MINUTES DATED: NOT APPROVED-DATE CLERK TO THEI BOARD Revised. July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 9 Budget Revision Number Journal Number Date Edgecombecounty FROM: Linda J. Barfield RE: School Capital Reserve DEPARTMENT PURPOSE: TO APPROPRIATE 60% OF ARTICLE 42 TOTHE SCHOOL CAPITAL RESERVE-EDGE 98.41%-Nash 1.59% PERI NCDI ADM CURRENT BUDGET INCREASE (DECREASE) (1,024,400) G/L ACCOUNT# INCREASE 44-0070-4981-00 ACCOUNT NAME AMENDED BUDGET (1,024,400) TRANSFER FROM GENERAL FUND 0.00 INCREASE 44-5911-5560-11 44-5911-5560-21 EDGECOMBE CO BD OFEDUCATION-CR NASHI RKY MT BDC OFE EDUCATION-CR 1,008,112 16,288 1,008,112 16,288 TOTAL DEPARTMENT HEAD/ dgbapiti DATE 144 This instrument has been preauditedi int ther manner required byt the Local Government Budget and Fiscal Control Act. FINANCE OFFICER Sdpaie 119-24 VAPPROVED NOTAPPROVED RECOMMENDED NOT RECOMMENDED sh2-ky DATE Bug Sra COUNTY MANAGER ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD Revised July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST [D Budget Revision Number Journal Number Date Edgecombecounty FROM: Stan Liverman RE: Maintenance DEPARTMENT PURPOSE: To Roll-FWD 2023 Purchase Orders manually due to system errors with year-end close. CURRENT BUDGET 8,265,381.00 205,000.00 12,000 60,000 856,490.86 INCREASE (DECREASE) 395,578.14 12,342.00 12,330.00 18,591.00 352,315.14 G/LACCOUNT# INCREASE 10-0090-4991-00 10-4260-5211-17 10-4260-5250-00 10-4260-5240-09 10-4260-5500-00 DECREASE ACCOUNT NAME FUNDI BALANCE APPROPRIATED ALWANTAPANAMIORAL VEHICLE SUPPLIES & MATERIALS MAINT REPAIR COURTHOUSE CAPITAL OUTLAY AMENDED BUDGET 8,660,959 217,342 24,330 78,591 1,208,806 TOTAL DEPARTMENT HEAD DATE 1-24-24 Thisi instrument has been preaudited int ther manner required byt thel Local Government Budget and Fiscal Control Act. FINANCE OFFICER ZsgBaid la4ay APRROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED DATE Ady - B COUNTYMANAGER ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED ANDI ENTERED ON MINUTES DATED: NOT APPROVED-DATE CLERK TO THE BOARD Revised. July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST - Budget Revision Number Journal Number Date ARO FROM: Latisha Mills RE:DSSBA#9 DEPARTMENT PURPOSE: To re-allocate funds within budget to cover temp workers salary payout CURRENT BUDGET INCREASE (DECREASE) GILACCOUNT# REVENUES ACCOUNT NAME AMENDED BUDGET 0.00 Total Revenues EXPENDITURES 19-5310-5121-00 19-5310-5122-00 SALARIES-REGULAR CONTRACTLABOR $5,608,477.00 $290,244.00 $100,000.00 $100,000.00 $5,508,477.00 $390,244.00 0.00 0.00 0.00 0.00 Total Expenditures TOTAL CORRECT MUST BE "CORRECT" DATE 0/2024 DEPARTMENT HEAD Rity Dath This instrument has been preaudited int the manner required byt thel Localgeernment Budget andF Fiscal Control Act. FINANCE OFFICER Ciala aelins APPROVED NOT APPROVED RECOMMENDED NOTI RECOMMENDED slaihy DATE COUNTY MANAGER 96 ACTIONTAKEN BY BOARD OF COMMISSIONERS: APPROVED. AND ENTERED ONI MINUTES DATED: NOT APPROVED-DATE CLERKTO THE BOARD Revised. July: 2021 MB EDGECOMBE COUNTY BUDGET CONTROL REQUEST 12 Budget Revision Number Journal Number Date 1/30/2024 ARO) FROM: Pat Drewery RE: DSS BUA# #14 DEPARTMENT PURPOSE: To roll forward funds from prior year CURRENT BUDGET INCREASE (DECREASE) 195,213 G/L ACCOUNT# REVENUES 19-0090-4991-19 ACCOUNT NAME Fund Balance Appropriated AMENDED BUDGET 195,213 0 Total Revenues EXPENDITURES 19-5320-5719-00 19-5320-5746-02 19-5320-5746-03 195213 84,310 89,835 21,068 195213 Elderly Handicapped Transp Rural General Public Transp Work First ETAP 5,336 234 23 89,646 90,069 21,091 Total Expenditures TOTAL CORRECT 1-MUST BE' CORRECT" DEPARTMENT HEAD foutr Eteg DATE 1-80-2024 Thisi instrument has beenp preaudited int the manner required by the Local Government Budget and Fiscal Control Act. FINANCE OFFICER CgDapfie /-30-d4 CAPPROVED NOTAPPROVED RECOMMENDED NOTE RECOMMENDED 131124 DATE COUNTY 9 MANAGER ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. AND ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD Revised. July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number Joumal Number Date 1/4/2024 DEPARTMENT FROM: Michelle Etheridge RE: Health Department PURPOSE: Budget Revision1 for Renewal ofV WIC Contract with! Nutrition Plus for. January 1,2024t toJ June: 28, 2024 CURRENT BUDGET INCREASE G/LA ACCOUNT# REVENUES ACCOUNT NAME (DECREASE) AMENDEDI BUDGET Total Revenues EXPENDITURES 125167-512100 125167-518100 125167-518200 125167-518300 125167-518800 125167-518101 125167-519904 Salaries FICA Retirement Insurance 401K Longevity Contract Other 173,493 13,599 4,269 21,707 3,696 4,269 46,000 (9,000.00) (688.00) (922.00) (1,800.00) (180.00) (2,006.00) 14,596.00 164,493.00 12,911.00 3,347.00 19,907.00 3,516.00 2,263.00 31,404.00 Total Expenditures TOTAL DEPARTMENT Ualalthhel DATE 12/24 This instrument has! been preauditedi int then manner required byt thel Local GovermpaitBudgetandF FiscalControlAçt. FINANCE OFFICER 7apelp VAPPROVED RECOMMENDED NOT RECOMMENDED 1a3/u DATE COUNTYI MANAGER 995 ACTION TAKENI BY BOARD OF COMMISSIONERS: APPROVED ANDI ENTERED ONI MINUTES! DATED: NOTAPPROVED,DATE CLERKT TOT THE BOARD RevisedJuly2 2021 For Information Budget Amendments Approved By the County Manager EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number Journal Number Date 1/26/2024 EdgecombeCounty ORTH CAROLI Stan Liverman FROM: PURPOSE: RE: Maintenance DEPARTMENT Tor reallocate within Department CURRENT BUDGET 2,000.00 10,500.00 4,500.00 32,000.00 INCREASE (DECREASE) 2,150.00 2,100.00 650.00 12,100.00 17,000.00 2,150.00 2,100.00 650.00 12,100.00 17,000.00 0 G/L ACCOUNT# INCREASE 10-4260-5333-14 10-4260-5331-05 10-4260-5321-01 10-4260-5197-00 TOTAL INCREASE DECREASE 10-4260-5333-17 10-4260-5331-17 10-4260-5311-01 10-4260-5211-20 TOTAL DECREASE TOTAL ACCOUNT NAME Natural Gas EOC Electricity- EOC Beepers/Cellular Phones Special SVC- Waste Industries AMENDED BUDGET 4,150.00 12,600.00 5,150.00 44,100.00 0.00 0.00 350.00 32,900.00 350.00 90,400.00 0.00 0.00 Nat Gas DSS & Health Campus Elec DSS & Health Campus Training Employees Embarq BloMaintenance/Repalr 2,500.00 35,000.00 1,000.00 102,500.00 CORRECT 1 MUST BE' "CORRECT" DEPARTMENT HEAD T 1/26/2024 Thisi instrument has been preaudited int the manner required by the Local Government Budget and Fiscal ControlAct. FINANCE OFFICER ghmpulsua APPROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED shaley DATE lww COUNTYMANAGER ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. AND ENTERED ON MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD Revised. July 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 15 Budget Revision Number Journal Number Date DEPARTMENT FROM: Paul S. Moseley RE: Water & Sewer PURPOSE: To cover the rental feei fore emergency transfer pumps at twol lift stations CURRENT BUDGET INCREASE (DECREASE) GIL ACCOUNT# REVENUES ACCOUNT NAME AMENDED BUDGET Total Revenues EXPENDITURES 66-7110-518300 66-7110-526001 Employer Insurance Operating Supplies 140,000 410,000 -10,000 10,000 130,000 420,000 Total Expenditures TOTAL 0 CORRECT MUST BE "CORRECT" DATE 1-30-24 DEPARTMENT HEAD This instrument has been preaudited int the manner required by thel Local Government Budget andF Fiscal Control Act. FINANCE OFFICER Cada gBayicel 1-3094 APPROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED I3ilzu DATE COUNTYMANAGER B ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. ANDI ENTERED ONI MINUTES DATED: NOTA APPROVED-DATE: CLERK TO1 THE BOARD Revised. July2 2021 MBE EDGECOMBE COUNTY BUDGET CONTROL REQUEST I Budget Revision Number 90 Journal Number 7829 Date 1-30-24 DEPARTMENT 3 FROM: Gloria Moseley Solid Waste PURPOSE: REALLOCATE WITHIN THE DEPARTMENT FORI LANDFILL MAINTENANCE AND REPAIRS CURRENT BUDGET INCREASE (DECREASE) GIL ACCOUNT# REVENUES ACCOUNT NAME AMENDED BUDGET Total Revenues EXPENDITURES 6-+720-93520 Epyanflapai 100,000.00 Zio,0ma) #10,000 60-720-53549 Landsu Moiknask 125,140 10,000 *76,1D Total Expenditures TOTAL 0 MUST BE "CORRECT" 1-26-24 DEPARTMENT HEAD Mlewouly Thisi instrument has been preaudited in1 the manner required by the! Local Government Budget andI Fiscal Control Act. FINANCE OFFICER Kmakbope 1624 VAPPROVED NOT APPROVED RECOMMENDED NOT REÇOMMENDED 1924 DATE COUNTYI MANAGER 49 ACTION TAKEN BYI BOARD OF COMMISSIONERS: APPROVED. AND ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO1 THE BOARD Revised. July 2021 For Information Budget Amendments Reviewed By the Finance Director OMBE EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number 93 Journal Number 8003 Date 1/30/2024 FROM: Pat Drewery RE: DSSBA#11 DEPARTMENT PURPOSE: Tol Reallocate funds within budget to pay energy portal applications CURRENT BUDGET INCREASE (DECREASE) G/LACCOUNT# REVENUES ACCOUNT NAME AMENDED BUDGET Total Revenues EXPENDITURES 19-5411-5810-00 19-5411-5812-02 Crisis Intervention Share The Warmth 333,139 0 -2,000 2,000 331,139 2,000 Total Expenditures TOTAL 0 CORRECT -MUST BE CORRECT" DEPARTMENT HEAD Dttis bte DATE 1-30-2024 This instrument has been preauditedi int ther manner required by thel Local Government Budget andF Fiscal Control Act. FINANCE OFFICER dgBae 1-8004 APPROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED 1/3l24 DATE COUNTY MANAGER Ahe ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED ANDI ENTERED ON MINUTES DATED: NOT APPROVED-DATE CLERK TO THE BOARD Revised. July 2021 COMBE EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number Journal Number ARO Date 1/30/2024 FROM: Pat Drewery PURPOSE: To create Budget -ROAP RE:DSSBA#13 DEPARTMENT CURRENT BUDGET INCREASE (DECREASE) GILACCOUNT# REVENUES 19-0025-4534-01 19-0025-4546-03 19-0025-4546-07 Total Revenues EXPENDITURES 19-5320-5719-00 19-5320-5746-02 19-5320-5746-03 ACCOUNT NAME Elderly Handicapped Transp Work First ETAP Rural General Public Transp AMENDED BUDGET 5,336 23 234 0 0 0 5,336 23 234 5593 5,336 234 23 5593 0 Elderly Handicapped Transp Rural General Public Transp Work First ETAP 0 0 0 5,336 234 23 Total Expenditures TOTAL CORRECT 1 MUST BE "CORRECT" DEPARTMENT HEAD battysitsg DATE 1-8D-2024 Thisi instrument has been preaudited int the manner required byt the Local Government Budget and Fiscal Control Act. FINANCE OFFICER Clnda 9Baulisol LAPPROVED RECOMMENDED NOT RECOMMENDED Jail2v DATE TAPPROVED COUNTYMANAGER 99 ACTION TAKEN BY BOARD OF COMMISSIONERS: APPROVED. ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE: CLERK TO THE BOARD Revised. July2 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST Budget Revision Number_ 87 Joumal Number_ 7175 Date_ 1/172024 1-2724 DEPARTMENT FROM:: Michelle Etheridge andtog getGLL Linec outofn negativel balance ACCOUNTN NAME Medicare CD Covid) Vac MedicaidA Adm Wavieds Supplies Wastel Industries Malpractice Travel Longevity Wastel Industries Dues Xray Wastel Industries Training Employees Wastel Industries Advertising Wastel Industries Malpractice MeintE Bulldingg grounds Office supplies Wastel Industries MedicalA Assistance Office Supplies Wastel Industries Banking Fee Wastel Industries Advertising Longevity Equipn repairs andN Maint Longevity Waste Industries Longevity Wastel Industries Contract Other Wastel Industries Educational Supplies Wastel Industries postage Longevity Wastel Industries Postage Wastel Industries supplies ather Longevilty Contracts services Longevily Dues Wastel Industries RE: Health Department CURRENT 430 17,462 1,087 510 3,000 3,164 1,098 14,040 1,500 653 200 66 445 1,000 298 50 1,500 443 4,832 15,047 2,200 400 795 500 3,300 1,000 4,269 3,696 1,176 439 7,500 1,254 1,656 410 250 3,659 2,586 2,500 2,630 44,527 4,066 11,150 1,249 501 2,199 PURPOSE: Budgetn revisiond donef fori increaseV Wastel Industries GFL, Curtis Bayf for RMa andT Tarboro INCREASE -115 115 -197 627 (400.00) 17,062 400.00 1,487 (47.00) 463 (817.00) 2,183 864.00 4,028 400.00 14,098 (400.00) 13,640 (250.00) 1,250 250.00 903.00 (32.00) 168 32.00 98 -250 195 250 1,250 25 273 50 -25 1,475 100 543 -1500 3,332 577 15,624 923 3,123 -238 162 162 957 500 4,262 614 3,814. 455 4,151 -100 1,076 100 539 416 7,084 416 1,670 -251 1,405 40 450 20 270 191 3,850 312 2,898 200 2,300 200 2,830 -1045 43,482.00 1045 5,111 -198 10,952 198" 1,447 -125 376 125 2,324 GILA ACCOUNT# REVENUES 123512-440603 123512-440525 EXPENDITURES 125111-523802 125111-519700 125100-5 545400 125100-531100 125100-518101 125100-519700 125100-549100 125120-519702 125156-519700 125160-545400 125160-535100 125160-5: 125160-519700 125164-526000 125164-519700 125166- 125166 125167-5 125167-519704 125168- 125168-519 125189-518101 125121-519700 125151-532500 125151-519700 125151-523900 125151-518101 125156-519908 125156-518101 125165-549100 125165-519700 TotalE Expenditures TOTAL BUDGET (DECREASE) AMENDEDE BUDGET Vwl Wb DEPARTMENE Sthelbr 125+ Thisi instrumenth has beenp preauditedl Int then mannerr requiredh bythel Local emment Budgeta FINANCE OFFICER Zbapidlwau APPROVED NOTA APPROVED RECOMMENDED NOTH REÇOMMENDED DATE COUNTY MANAGER ACTION TAKEN BY BOARD OFC COMMISSIONERS: APPROVED ANDE ENTERED ONM MINUTES DATED: NOTA APPROVED-DATE: CLERKT TOT THEE BOARD Re/med.uy2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 191 Budget Revision Number 88 Joumal Number 7176 Date 1/19/2024 DEPARTMENT FROM: Michelle Etheridge RE: Health Department PURPOSE: Reallocation offi fundsv within the FPE Budgett to get linec outo ofn negative CURRENT BUDGET INCREASE G/L ACCOUNT# REVENUES ACCOUNTI NAME (DECREASE) AMENDED BUDGET Total Revenues 125164-549100 125164-526000 Dues Office Supplies 726 15,047 (100.00) 100.00 626 15,147 Total Expenditures TOTAL DEPARTMENT MMLEAp 4124 Thisi instrument! has been preauditedi int ther manner requiredb byt thel Localfgvernments Budget andFiscalg ptro Act. FINANCE OFFICER APPROVED NOT APPROVED RECOMMENDED NOT RECOMMENDED DATE 2aEapudaw COUNTYMANAGER ACTION TAKEN BYE BOARD OF COMMISSIONERS: APPROVED. ANDI ENTERED ONI MINUTES DATED: NOT APPROVED-DATE CLERKI TO1 THE BOARD Revised July; 2021 EDGECOMBE COUNTY BUDGET CONTROL REQUEST 20 Budget Revision Number 91 Journal Number 7825 Date -30-24 EdgecombeCounty FROM: Linda. J. Barfield RE: Building Inspections DEPARTMENT PURPOSE: TOREALLOCATE WITHIN DEPARMTNET TO COVER L&P DEDUCTIBLE CURRENT BUDGET INCREASE (DECREASE) 5,000.00 GILACCOUNT# INCREASE 10-4350-5451-00 ACCOUNT NAME INSURANCE & BONDING AMENDED BUDGET 5,000 0.00 DECREASE 10-4200-5451-00 INSURANCE & BONDING 193,670 $ (5,000) 188,670 TOTAL DEPARTMENT HEAD DATE This instrument has been preauditedi int ther manner required byt thel Local Government Budget and! Fiscal ControlA Act. FINANCE OFFICER aglan, F25-2V VAPPROVED RECOMMENDED NOTE RECOMMENDED aley DATE COUNTY MANAGÈR 99 ACTION TAKEN BYI BOARD OF COMMISSIONERS: APPROVED. ANDI ENTERED ONI MINUTES DATED: NOTA APPROVED-DATE: CLERK TO THE BOARD Revised. July 2021 ATTACHMENT #3 Memorandum To: From: Date: Re: Board of Commissioners Eric Evans, County Manager & Responses to FY-23 Audit Findings Edgecombelounty 2/1/24 The Local Government Commission requires that the auditor identifies Financial Performance Indicators of Concern (FPIC). We are required to then respond to those within sixty days of the audit Enclosed you'll find our response. Ir recommend that you approve being presented to you. the response and sign accordingly. OFFICE OF THE COUNTY 1 MANAGER Edgecombe Conty Response to Fy-23 Audit Findings February 5, 2024 Financial Performance Indicator of Concern: The County made prior period adjustments to correct beginning balances. Audit Finding An adjustment was made to set upi fines and forfeitures for 2021 and 2022 that were not properly accrued, which decreased fund balancei in the General Fund by $81,243. Additionally, the County discovered that a HCCBG grant had not been properly recorded, which resulted in an adjustment: that decreased fund balance in the General Fund by $119,497. In reviewing project records, it was determined that $353,525 of project costs associated with the Princeville Water & Sewer projectwere expensed in the General Fund in priory years. This resulted in an increase in fund balance of $353,525 in the General Fund thati is offset by an increase in expenses and Construction in Process in the Water and Sewer Capital Project Fund. Additionally, it was determined that project expenses that were thought to bea associated with Governmental. Activities was for Water and Sewer Infrastructure, and some of the expenses had been capitalized in priory yèars but not removed from CIP, so a prior period adjustment was recorded that decreased construction inj process in the government-wide statements of $8,290,482, andi increased CIP int the Water District fundi in the amount of $2,948,023. Also associated withi thei transfer of the! Economic Development Fund from Governmental Funds to the Enterprise Funds was the prior year cash balance! $90,850, which increased governmentalt fund balance by $90,850 and decreased the water fund balance by this amount. Net effect of all prior period adjustments resulted in a decrease in Governmental, Activities fund balance on the government-side: statements of $7,570,430; an increasei in Business-type activities and Enterprise fund balancei in the amount of $2,027,232; an increasei in General Fund fund balance of $629,202, and an increase in Nonmajor Governmental Funds fund balance of $90,850.13. Response Historically, the county funded certain capital project start-up costs from the General Fund. While performing final reconciliations with the respective funders, it was determined that the reimbursement toi the General Fund had not occurred. The County has discontinued the practice of recordingi initial capital project expenditures in the General Fund and is properly establishing projects from the beginning in a capital projects fund. Thel largest prior period adjustment relates to a project that is being closed in Fiscal Year 23 and future adjustments arer not expected. Additionally, regular grant reconciliations with the general ledger will be conducted to ensuret that all funds are properly accounted fori in ther respective capital project tfund. Financial Performance Indicator of Concern: The unit had expenditures that exceeded the legal budget ordinance. Audit Finding Fort thet fiscal year ended June 30, 2023, thet following departments' expenditures exceeded amount approved in the budget ordinance and subsequent amendments: Datal Processing $67,742, Sheriff $148,977, Rescue Squad $131,841, Debt Service $92,107. Thel budget violationsi in Data Processing and Debt Service were a result of thei implementation of GASB 96 where budgeted Edgecombe Conty Response to Fy-23 Audit Findings February 5, 2024 amounts were not amended to account for the first-year implementation: and reclassification of debt service payments from departmental expenses to debt service for both lease and subscription principal payments. Over expenditures in the! Sheriff's department and Rescue Squads related to salaries and benefits exceeding the budget. Response The County implemented the use ofa a vacancy allowance in 2023. This practice willl be evaluated, and if retained, additional training will be provided to department heads. Budget to actual expenditures will be closely monitored to ensuret that actual expenditures do not exceed budget. The County willi implement af formal process ati the end oft thet fiscaly year tot forecast year-end expenditures and make the appropriate budget transfers and amendments priort to June 30 and to address potential budget Financial Performance Indicator of Concern: The unit did not comply with al bond covenant. shortfalls. Audit Finding The County has pledged future water and sewer customer revenues of Water District No. 4, net of specified operating expenses, to repay $93,000 and $410,000 in water ands sewer system revenue bonds issuedi in October 2022. Proceeds from the bonds provided financingi fort the water and sewer lines for Waterand Sewer District No. 4. Thel bonds are payable solely from water and sewer customer net revenues oft the district and are payable through 2062. Annual principal and interest payments on thel bonds are expected to require less than 25% of net revenues. Thei total principal andi interest remaining to be paid on the bonds is $503,000. Principal and interest paid fort the current year and total customer net revenues were $6,346 and $84,769, respectively. Response The County increased Water & Sewer rates in Fiscal Year 2024. The increased revenue should improve the coverage ratio with respect to General Obligation and Installment Financing. Pert the Bond Covenant, should the County not meet ther rate covenant, the County must engage an independent engineeror engineering firm consultants experienced in matters relating to water and wastewater revenuel bonds Consultants to make their recommendationsi regarding revision oft the: service charges and improvements int the operation of ours services rendered by the System, and copies of such request and the recommendations oft the Consultants shall bes shared with the Bondholder. Financial Performance Indicator of Concern: The County was delinquent in making a debt service payment due on October1,2 2022. AuditFinding The payment was made on October 14, 2022 ini thea amount of $26,350. This late payment should have been disclosed on the EMMA portal within 10 days, but the County was nota aware oft this requirement, soi it wasn'ti filed until. January 31, 2023 with the annual disclosure submission. Edgecombe Conty Response to Fy-23 Audit Findings February 5, 2024 Response The County is now aware of the requirement and timeline for disclosing delinquent debtp payments on the EMMA portal. The County has implemented procedures including the CFO monitoring the debt payment schedule, creating calendar alerts, and setting upa as many payments as possible for automated draft to ensure that all debt payments are made timely, thereby eliminating the need forsuch disclosure. Resperctiulysubmites, Leonard Wiggins, Chairman Evelyn Powell, Commissioner Viola Harris, Vice-Chair George Thorne, Commissioner Donald Boswell, Commissioner Rev. E. WayneHines, Commissioner Ralph' Webb, Commissioner Eric Evans, County Manager Linda. J. Barfield, CFO AITACHMENT T#4 Memoranaum To: From: Date: Re: Board of Commissioners Eric Evans, County Manager K 2/1/24 EdgecombeCounty Approval of Hunting Lease Agreements As you will recall, you approved the lease oft two separate, county- owned tracts last year for hunting rights. Those were one-year lease agreements. Therefore, we published a request for bids for leasing We received two bids for the 161.22 acres adjacent to the landfill, and one bid for the 302.62 acres at Kingsboro, just north of Corning. recommend your approval of a lease agreement with New Hope Hunting Club for the landfill tract at $21 per acre, and a lease agreement with Mr. Billy Wooten for the Kingsboro tract at $31 per these tracts again, this time for a three-year lease. acre. OFFICE OF THE COUNTY 1 MANAGER Edgecombe County - Hunting Leases Bid Opening Sheet Kingsboro Industrial Park: 302.62 Bid Opening Date 1/26/2024 Bidder Wrka Bid 4311AOL "9381.22 Verified Billy ilael24 Date 8% County Representative Aoltlwo G. BeI 21/2024 Witness Witness Date Date 00 DUNBARRD Edgecombe County - Hunting Leases Bid Opening Sheet Landfill 161.22 Acres Bid Opening Date 1/26/2024 Bidder Bid $15.0S/AC A2420.36 $21/Aou 3345.62 Verified Kt John,on NHDPE Hah5 dob 89 lasku Date County Representative fAlu Q.BeM Witness Witness (/2u! 2094 Date Date N - NORTH CAROLINA EDGECOMBE COUNTY HUNTINGLEASE THIS HUNTING LEASE ("Lease"), made and entered into this February 5, 2024, by and between Edgecombe County, aj political subdivision oft the State ofNorth Carolina ("Lessor"), and William B. Wooten ("Lessee"); WITNESSETH: WHEREAS, Lessee desires to lease from Lessor certain real property in Edgecombe WHEREAS, Lessor has agreed, through its Board of County Commissioners at its regular meeting on February 5, 2024, pursuant to G.S. 153A-176 and 160A-272 to lease to Lessee, for such use and enjoyment, certain real property in Edgecombe County, North Carolina upon the County, North Carolina for the purposes to having aj place to hunt; and terms herein set out; NOW THEREFORE, for and in consideration of the rents hereinafter set out and subject to the terms and conditions and the mutual promises hereinafter set out, Lessor does lease and let tol Lessee and Lessee does hereby lease and let from Lessor certain real property described herein upon the following terms and conditions: 1. Leased Property: The real property subject to this Lease consists of the following, Being the property identified as Edgecombe County Tax PIN Nos. 3799-88-3404- 00 and 4800-20-0590-00 and being further identified as Tracts 3 and 4 oni mapi recorded in Plat Cabinet 12, Slides 196 and 197, which property is a portion oft the property obtained by Lessor by deed dated August 22, 2018 and recorded in Book 1683, Page 460, but subject to all leases for agricultural use and silvicultural activities and sales: Edgecombe County Registry (the "Leased Property"). 2. 3. Term: The term of this Lease shall be for the period beginning October 1, 2024 Rent: The rent to be paid for the above stated term ofthe Lease shall bei the sum of and terminating January 31, 2028, unless sooner terminated as herein provided. $9,381.22 ($31/acre) per year, which shall be paid annually by Lessee to Lessor on October 1, 2024, October 1, 2025, and October 1,2 2026. 4. Use of Leased Property by Lessee: Subject to the specific limitations herein set out, Lessee shall have the exclusive right tol hunt on the areas oft the Lease Property. To facilitate the enjoyment oft the Leased Property for said purposes herein set out, Lessee shall have the right ofingress and egress over and across all clearly existing roads and paths. Lessee shall have the non-exclusive right to use Lessor's 15' access easement along the eastern property line of the property owned by Corning Incorporated and identified as Edgecombe County Tax PINNo. 4709- 1 28-1446-00 as designated and shown as 15' ACCESS EASEMENT" on Sheet 1 of2 oft the map on record in Plat Cabinet 12, Slides 196 and 197, Edgecombe County Registry. Lessee may not use the Leased Property for any other purpose and other rights to the use, enjoyment, or occupancy ofsaid premises are reserved for Lessor. a. Less may exercise these rights through his guests and invitees, provided any violation oft these terms and conditions by any guest ori invitee shall be deemed a violation b. Except for Lessee'sg guests and invitees, Lessee shall not sublet the premises or any rights therein and Lessee shall be in direct supervision ofa all hunting activities. by Lessee. C. No trapping is permitted on the Leased Property. there shall bei no shooting across any property boundary line. d. Deer stands shall be placed at least 50 feet from any property boundary line and e. Lessee shall have access to the Leased Property for the purpose of preparing for hunting and placing deer stands upon and after the execution oft this Lease. 5. Duties and Obligations ofLessee: In exercise oft thel hunting rights herein granted, Lessee shall have the following duties and obligations: a. Lessee shall at all times during the term ofthis Lease and while Lessee shall be on the Leased Property prior to the term of the Lease maintain liability insurance with coverage not less than $1,000,000.00 for Lessor and his agents, and in amount and under terms and conditions acceptable to Lessor. Evidence of said insurance policy shall be delivered tol lessor att the time thei renti is] paid. Int the event that any such policy ofinsurance tendered to Lessor is rejected by Lessor in its sole discretion, all rent tendered shall be returned to Lessee. There shall be no lease agreement of any nature between the parties unless and until a policy of insurance, satisfactory to Lessor in its sole discretion, is delivered to Lessor and maintained in full force and effect continuously during the term of b. Lessee shall cause to be posted signs or painted markings representing that the: real property is "Posted No Trespassing" and such signs or markings shall be placed at conspicuous places on the Leased Property in accord with applicable laws and regulations. C. Lessee shall at all times during the term ofthis Lease attempt tol keep unauthorized persons from hunting on the Leased Property. Lessee shall have the right to prosecute d. Lessee shall, continuously and at all times during the term oft this Lease, maintain fori inspection by Lessor al list of names and addresses ofa any and all guests and invitees of this Lease. games violators and trespassers. Lessee. 2 e. Lessee shall at its sole expense provide routine maintenance of the existing farm roads and paths, and shall maintain the same in as good ofa a condition as they are at the inception of this Lease, and shall keep them passable at all times during the term of this f. Ifany of the roads or bridges on the Leased Property are damaged in any manner by Lessee, any ofi its guests or invitees, such damage will be repaired as soon as possible by Lessee and in such ai manner sO as not tol block or obstruct thei roads or bridges ori in any g. All farm roads that are kept closed when not in use by authorized person by gates, cables, or chains will be kept closed and locked by Lessee, his guests, and invitees when not in actual use. Lessee will be permitted to put gates or flagged cables or chains across paths or farm roads only with the express written consent of Lessor and only ifkeys are provided to Lessor and the tenant who is farming the cleared portions of the Leased Property. Lessor reserves the right to haveLessee remove any such gates or flagged cables h. Lessee shall observe all boundary lines with adjoining property owners and shall hold Lessor harmless from any claims for encroachments or trespass arising out of its i. Lessee shall during the term ofthis Lease maintain the wooded areas oft the Leased Property in a clean condition and, as: near as: is] possible, in its natural state. - Lessee shall be responsible to Lessor for any damage to the real property, crops, timber, structures, livestock, or equipment situated on the Leased Property caused by k. Lessee shall indemnify and hold harmless Lessor, its successors, and assigns, from any loss, costs, claims, damages, and expenses of any nature, including costs of defense, resulting from any accident or claim arising out of the use of the real property subject to 1.1 Lessee, his guests and invitees shall not interfere with any agricultural or silvicultural operations being conducted on the Leased Property and shall not damage or destroy any growing or harvested crops or trees on the Leased Property. Further, Lessee, his guests, and invitees shall cooperate with any tenant farming the cleared portions oft the Leased Property at all times. If any dispute arises between Lessee or any ofhis guests or invitees and any tenant farming the cleared portion of the Leased Property, Lessor will be notified of the dispute and the parties to this Lease will discuss the difficulty and attempt m. Upon termination of this Lease, Lessee shall remove all of his personal property and that ofhis guests and invitees from the Leased Property, except Lessee's deer stands Lease. way prevent their use by vehicles or trailers. or chains at any time after] permission to install them has been granted. hunting activities. Lessee, its guests, or invitees. this Lease by Lessee, his guests, or invitees. tor resolve the same to the satisfaction of all parties. may remain ifLessor and Lessee agree to ai renewal ofthis Lease. 3 6. All hunting under this Lease shall be subject to the following conditions: a. All hunting shall be in complete compliance with all applicable local, state, and b. Only aluminum nails are tol be used ini nailing "Posted" signs to any tree. Noi nails C. No high-powered rifle shall be fired on the level while hunting. All hunting with rifles shall be from tree stands and any shots fired willl be fired towards the ground. federal wildlife and game laws and regulations. shall be used to secure stands to any trees. d. There will be no dog hunting. e. No vehicle shall be permitted within the wooded areas or within wetlands except on existing roads or paths, provided the roads or paths are not damaged by said vehicles. Vehicles may ber usedi inj posting the property lines and: retrieving large game using existing E. No hunter shall hunt while drinking intoxicating beverages or while intoxicated or g. No cans, bottles, or other trash shall be thrown or left on or in the fields, streams, roads and paths. within eight hours of consuming any intoxicating beverage. ponds, woodlands on the Leased Property. h. Any cables used as barriers shall be flagged or easy visibility. Property. No deer willl be field dressed on thel Leased Property. i. All game killed shall be picked up and completely removed from the Leased Lessee shall not sublease or assign its rights hereunder to any other person or entity 7. saving his guests or invitees. Lessee shall not permit fee hunting to any person or entity who or which are: not guests or invitees of] Lessee. 8. Neither Lessee, his guests, or invitees shall have any right or privilege not herein specifiçally granted and itiss specifically understood and agreed that thei rights and privileges herein granted are for hunting and related activities and shall not be construed as to imply or grant any other rights or privileges for any other use oft the Leased Property. 9. Any violation or breach of any of the terms and conditions of this Lease imposed upon Lessee, his guests, or invitees in paragraphs 3, 4, and 5 hereunder shall constitute just cause for the immediate termination or cancellation ofthis Lease and of all rights and privileges herein granted, unless satisfactorily corrected with 20 days oft the notification to the County Manager of such violation or breach. 4 10. Any violation or breach of any of the terms and conditions ofthis Lease imposed upon Lessee, his guests, and invitees in paragraphs 6 and 7 hereunder shall constitute just cause for immediate termination or cancellation of this Lease and of all rights and privileges herein granted. 11. Int the event this Lease is canceled or terminated by Lessor for any reason other than violation or breach of the obligations hereunder by Lessee, his guests, or invitees, Lessor shall refund the rent on a pro-rata basis based on the number of days remaining in the deer hunting season compared to the total days in the deer hunting season. The Parties understand that Lessor may sell all or part ofthel Lease Property and upon such sale, elect to cancel or terminate this Lease under this provision. hereunder. 12. No forbearance or delay by Lessor shall be construed to be a waiver of any right IN WITNESS WHEREOF, the parties hereto have caused this Lease tol be executed as of the day and year first above written. LESSOR EDGECOMBE COUNTY By: (SEAL) Eric Evans, County Manager LESSEE (SEAL) Billy Wooten 5 NORTH CAROLINA EDGECOMBE COUNTY HUNTING LEASE THIS HUNTING LEASE ("Lease"), made and entered into February 5, 2024, by and between Edgecombe County, apolitical subdivision ofthe State ofNorth Carolina ("Lessor"), and New Hope Hunting Club ("Lessee"); WITNESSETH: WHEREAS, Lessee desires to lease from Lessor certain real property in Edgecombe WHEREAS, Lessor has agreed, through its Board of County Commissioners at its regular meeting on February 5, 2024, pursuant to G.S. 153A-176 and 160A-272 to lease to Lessee, for such use and enjoyment, certain real property in Edgecombe County, North Carolina upon the County, North Carolina for the purposes to having aj place tol hunt; and terms herein set out; NOW THEREFORE, for and in consideration of the rents hereinafter set out and subject to the terms and conditions and the mutual promises hereinafter set out, Lessor does lease and let toLessee and Lessee does hereby lease and let from Lessor certain real property described herein upon the following terms and conditions: 1. Leased Property: The real property subject to this Lease consists of the following tracts, but subject to any leases for agricultural use and silvicultural activities and sales that may bei in effect (the "Leased Property"): a. Being approximately 161.22 acres identified as Edgecombe County Tax PIN4725- 25-2358-00, which was obtained by Lessor in Deed Book 1544, Page 1004, Edgecombe Public Registry. 2. Term: The term of this Lease shall be for the period beginning October 1, 2024 and terminating January 31, 2028, unless sooner terminated as herein provided. 3. Rent: The: rent to be paid for the above stated term ofthe. Lease shall be the sum of $3,385.62 ($20 per acre) per year, which amount shall be paid annually by Lessee to Lessor on October 1, 2024, October 1 2025, and October 1, 2026. 4. Use of Leased Property by Lessee: Subject to the specific limitations herein set out, Lessee shall have the exclusive right to hunt on the areas of the Lease Property. To facilitate the enjoyment of the Leased Property for said purposes herein set out, Lessee shall have the right ofingress and egress over and across all clearly existing roads and paths. Lessee may not use the Leased Property for any other purpose and other rights tot the use, enjoyment, or occupancy ofs said premises are reserved for Lessor. 1 a. Lessee may exercise these rights through his guests and invitees, provided any violation oft these terms and conditions by any guest ori invitee shall be deemed a violation b. Except forl Lessee's s guests and invitees, Lessee shall not sublet the premises or any rights therein and Lessee shall be in direct supervision ofa all hunting activities. by Lessee. C. Noi trapping is permitted on the Leased Property. there shall be no shooting across any property boundary line. d. Deer stands shall be placed at least 50 feet from any property boundary line and e. Lessee shall have access to the Leased Property for the purpose of preparing for hunting and placing deer stands upon and after the execution ofthis Lease. 5. Duties and Obligations ofI Lessee: In exercise oft the hunting rights herein granted, Lessee shall have the following duties and obligations: a. Lessee shall at all times during the term ofthis Lease and while Lessee shall be on the Leased Property prior to the term of the Lease maintain liability insurance with coverage not less than $1,000,000.00 for Lessor and his agents, and in amount and under terms and conditions acceptable to Lessor. Evidence of said insurance policy shall be delivered tol lessor at the timet the renti is paid. Int the event that any such policy ofinsurance tendered to Lessor is rejected by Lessor in its sole discretion, all rent tendered shall be returned to Lessee. There shall be no lease agreement of any nature between the parties unless and until a policy of insurance, satisfactory to Lessor in its sole discretion, is delivered to Lessor and: maintained in full force and effect continuously during the term of b. Lessee shall cause to be posted signs or painted markings representing that the real property is "Posted No Trespassing" and such signs or markings shall be placed at conspicuous places on the Leased Property in accord with applicable laws and: regulations. C. Lessee shall at all times during the term ofthisLease attempt to keep unauthorized persons from hunting on the Leased Property. Lessee shall have the right to prosecute d. Lessee shall, continuously and at all times during the term of this Lease, maintain forinspection by Lessor al list ofnames and addresses of any and all guests and invitees of e. Lessee shall at its sole expense provide routine maintenance of the existing farm roads and paths, and shall maintain the same in as good of a condition as they are at the inception of this Lease, and shall keep them passable at all times during the term oft this this Lease. games violators and trespassers. Lessee. Lease. 2 I. Ifany oft the roads or bridges on the Leased Property are damaged in any manner by Lessee, any ofits guests or invitees, such damage will be repaired as soon as possible by Lessee and in such ai manner sO as not to block or obstruct the roads orl bridges or in any g. All farm roads that are kept closed when noti in use by authorized person by gates, cables, or chains will be kept closed and locked by Lessee, his guests, and invitees when not in actual use. Lessee willl be permitted to put gates or flagged cables or chains across paths or farm roads only with the express written consent ofLessor and only if keys are provided to Lessor and the tenant who is farming the cleared portions of the Leased Property. Lessorr reserves thei right tol have Lessee remove any such gates or flagged cables h. Lessee shall observe all boundary lines with adjoining property owners and shall hold Lessor harmless from any claims for encroachments or trespass arising out of its i. Lessee shall during the term ofthis Lease maintain the wooded areas oft the Leased Property in a clean condition and, as near as is] possible, in its natural state. j. Lessee shall be responsible to Lessor for any damage to the real property, crops, timber, structures, livestock, or equipment situated on the Leased Property caused by k. Lessee shall indemnify and hold harmless Lessor, its successors, and assigns, from any loss, costs, claims, damages, and expenses of any nature, including costs of defense, resulting from any accident or claim arising out of the use of the real property subject to 1. Lessee, his guests and invitees shall not interfere with any agricultural or silvicultural operations being conducted on the Leased Property and shall not damage or destroy any growing or harvested crops or trees on the Leased Property. Further, Lessee, his guests, and invitees shall cooperate with any tenant farming the cleared portions ofthe Leased Property at all times. Ifa any dispute arises between Lessee or any of! his guests or invitees and any tenant farming the cleared portion oft the Leased Property, Lessor will be notified of the dispute and the parties to this Lease will discuss the difficulty and attempt m. Upon termination of this Lease, Lessee shall remove all of his personal property and that ofhis guests and invitees from the Leased Property, except Lessee's deer stands way prevent their use by vehicles or trailers. or chains at any time after permission to install them has been granted. hunting activities. Lessee, its guests, ori invitees. this Lease by Lessee, his guests, or invitees. tor resolve the same to the satisfaction ofa all parties. may remain ifLessor and Lessee agree to a renewal oft thisI Lease. 6. All hunting under this Lease shall be subject to the following conditions: a. All hunting shall be in complete compliance with all applicable local, state, and federal wildlife and game laws and regulations. 3 b. Only aluminum nails are to be used ini nailing "Posted" signs to any tree. No nails C. No high-powered rifle shall be fired on the level while hunting. All hunting with rifles shall be from tree stands and any shots fired will be fired towards the ground. shall be used to secure stands to any trees. d. There will be no dog hunting. e. No vehicle shall be permitted within the wooded areas or within wetlands except on existing roads or paths, provided the roads or paths are not damaged by said vehicles. Vehicles may be used inj posting the property lines and retrieving large game using existing f. No hunter shall hunt while drinking intoxicating beverages or while intoxicated or g. No cans, bottles, or other trash shall be thrown or left on or in the fields, streams, roads and paths. within eight hours of consuming any intoxicating beverage. ponds, woodlands on1 the Leased Property. h. Any cables used as barriers shall be flagged or easy visibility. Property. No deer willl be field dressed on1 the Leased Property. i. All game killed shall be picked up and completely removed from the Leased Lessee shall not sublease or assign its rights hereunder to any other person or entity 7. saving his guests or invitees. Lessee shall not permit fee hunting to any person or entity who or which are not guests or invitees ofLessee. 8. Neither Lessee, his guests, or invitees shall have any right or privilege not herein specifically granted and iti is specifically understood and agreed that the rights andj privileges herein granted are for hunting and related activities and shall not be construed as to imply or grant any other rights or privileges for any other use of the Leased Property. 9. Any violation or breach ofa any of the terms and conditions oft this Lease imposed upon Lessee, his guests, or invitees in paragraphs 3, 4, and 51 hereunder shall constitute just cause for the immediate termination or cancellation oft this Lease and of all rights and privileges herein granted, unless satisfactorily corrected with 20 days ofthe notification to the County Manager of such violation or breach, 10. Any violation or breach of any of the terms and conditions of this Lease imposed upon Lessee, his guests, and invitees in paragraphs 6 and 7 hereunder shall constitute just cause for immediate termination or cancellation of this Lease and of all rights and privileges herein granted. 4 11. Int the event this Lease is canceled ort terminated by Lessor for any reason other than violation or breach of the obligations hereunder by Lessee, his guests, or invitees, Lessor shall refund the rent on a pro-rata basis based on the number of days remaining in the deer hunting season compared to the total days in the deer hunting season. The Parties understand that Lessor may sell all or part oftheLease Property and upon such sale, elect to cancel or terminate this Lease under this) provision. hereunder. 12. No forbearance or delay by Lessor shall be construed to be a waiver of any right IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed as of the day and year first above written. LESSOR EDGECOMBE COUNTY By: (SEAL) Eric Evans, County Manager LESSEE NEW HOPE HUNTING CLUB By: (SEAL) Bruce Edwards, President 5 ATTACHMENT #5 Memorandum To: From: Date: Re: Board of Commissioners Eric Evans, County Managerhh Personnel Policy Amendments 2/1/24 EdgecombeCounty ORTH CAROLI There are three relatively minor changes to our Personnel Policy that Ip present for your consideration. They are as follows: (p. 36) You previously approved a resolution that added Juneteenth as a paid holiday. However, we didn't update (p.37) The number of hours for vacation leave accrual for 1- 5 years of service should be 9.0 to be consistent with the (p. 64) We previously revised our policy such that an employee out on Workers' Compensation may not use sick or vacation leave to cover the pay difference (WC only pays 2/3's of the salary). The purpose of the change is that allowing use of leave to make up the difference often increases the take-home pay since Worker's Comp is not subject to all the same payroll taxes. This creates a disincentive for returning to work, and not allowing this is a common practice. Here on page 64 is a section that should have been removed at that time but was missed. that in our personnel policy. total hours and days per year. recommend your approval of the changes to our Personnel Policy as presented. OFFICE OF THE COUNTY 1 MANAGER Ane employee may retire upon eligibility and applicationi for retirement benefits from thel North Carolinal Local Govemment Employees Retirement System or Law Enforcement Officers Retirement System. An employee considering retirement should contact the Human Resources Officet to discuss the steps andi required forms. Section 4. to: Reduction of Work Force The County Manager shall have the authority to lay-off any employee whens such action becomes necessary as determine at the sole discretion of the County. Reasonsi fora a reduction ofv work force mayi include, buta are notl limited a. Reorganization, elimination ofp position, or other changes in duties; b. Shortage of funds or work. Ini instances where there is more than one employee ina aj position, reduction of force shall be decided by job relevant qualifications, job performance, and length of service. No regular employee willl be separated while there are temporary, probationary, or trainee employees serving ini the same position classification in the County, unless the regular employee is not willing tot transfer to the positionl held by thet temporary or probationary employee, or the regular employee does not have thel knowledge, skills, abilities or required licenses, certificates, and registrations required to perform the work oft the position classification, or cannot obtain within ar reasonable period oft time as Employees who are separatedi from the County because of a reduction of work force shall be given a minimum oft two determined byt thel Department Head. (2) weeks' notice. Section 5. Termination Ani involuntary separationi for causei in accordance with Article XI Disciplinary Action. Probationary employees may bet terminated without cause. Section 6. Continuation of Insurance Benefits Upon Separation Federal COBRA law provides thate employees whol have separatedi from County service may continue ont the County's group! health and lifei insurance fora aj period of time. Pursuant to applicable state or federal law requirements, changesi in family status, eligibility for Medicare or death ofas spouse may warrant continuing coverage. Premiums for continuing coverage must! bej paidi ini full by the separated employee, their spouse or dependents or coverage will lapse. ARTICLE VII. LEAVE BENEFITS Section 1. New Year's Day Martin Luther King Day Good Friday Holidays Thet following holidays are observed by the County: January 1 Third Mondayi in January Friday before Easter 35 Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Day after Thanksgiving Christmas Day Last Mondayi in May June 19th (Friday wheni iti falls on a weekend) July4 First Monday in September November 11 Fourth Thursdayi in November Friday after Thanksgiving following schedule County Observes Friday, Monday and Tuesday Monday, Tuesday and' Wednesday Monday, Tuesday and' Wednesday Tuesday, Wednesday and Thursday Wednesday, Thursday and Friday Thursday, Friday and Monday Friday, Monday and Tuesday December 25 (Leave isi in accordance with the When Christmas Falls On Sunday Monday Tuesday Wednesday Thursday Friday Saturday a. Regular full-time employees shall receive these holidays with pay, providing the employee is on active pay status the day before and1 the day after the holiday. Permanent part-time employees will receivel holiday pay ift the employee would normally bes scheduled to work on the holiday and will receive credit fort the hours that b. Ifah holiday falls on a Saturday or Sunday, either the preceding Friday or thet following Monday will be observed as the holiday, as determined byt the County Board of Commissioners andi the County Manager. When al holiday falls during an employee's vacation or sick leave, the employee will not be charged with d. Employees required to work on a recognized holiday may! be granted compensatory time off or be paid at their regular hourly rate on an hour forl hour basis for all hours worked (computed to the nearest one-quarter (1/4)! hour) ont the holiday in addition tot the holiday pay for which they are entitled (7.5 hours for general government employees and 81 hours for swom lawe enforcement employees). Compensatory times shall be granted whenever feasible and must bet taken withini three (3) months fromi thet time iti is earned. The the employee would bes scheduled to work. vacation or sick leave, thel hours will be charged against holiday leave. County may choose to pay for hours workedi in lieu of compensatory time. Section 2. Vacation Leave a. Paid vacation leave is provided to regular full-time employees and eligible part-time employees. Eligible part-time employees will eam vacation leave on aj pro-rata basis, based on hours worked. Temporary and seasonal employees are note eligible for vacation benefits. Probationary employees shall accumulate vacation leave during the probationary period and may usel leave asi itis is eamed. b. Fort the purpose of earning and accruing vacation leave, the 12-month calendar period between January1 Vacation leave shall be accrued base on years of continuous full-time service: and December 31 is established asi the leave year. General Government Employees Hours Earned Hours Earned Days Eared 36 Years of Service Less than 1 year 1y years to! 5 years 5 yearst to 10 years 10 years to 15 years 15 years to 20 years 20 years or more Per Month 5.0 9.109.0 11.0 13.0 15.0 16.67 Per Year 60 108 132 156 180 200 Per Year 7.5 13.5 16.5 19.5 22.5 25.0 Swom Law Enforcement Employees Hours Earned Per Month 5.33 9.67 12.0 14.0 16.0 18.0 Hours Earned PerYear 64.0 116.0 144.0 168.0 192.0 216.0 Days Earned PerYear 8.0 14.5 18.0 21.0 24.0 27.0 Years of Service Less than 1 year 1y years to 5y years 5) years to 10y years 10 years to 15 years 15 years to 20 years 20 years or more Each employee is responsible for keeping up with their accumulated leave and are not to request the use of leave theyl have not accrued. Also, before a supervisor approve the use of leave, he/she must verify that the leave is available tot take. Ifleave is taken that does not qualify for sick leave per Section 3, andi therei is no other d. Vacation leave may bei taken as earned by regular employees subject to the approval oft the supervisor. Each department is responsible for scheduling employee vacation leave without undue disruption of department operations. Leave requests shall be submitted as early as possible, or at the direction oft the e. General govemment employees may accumulate unlimited vacation leave throughout the calendar year. Employees may carry over up to a maximum of 30 days. Vacation leave in excess of 30 days shall be transferred toi the employee's sick leave bank on December 31 ofe each calendar year. Sworn law enforcement employees may accumulate unlimited vacation leave throughout the calendar year. Employees may carry over up to a maximum of 45 days. Vacation leavei in excess of 45 days shall be transferred tot thee employee's sick leave bank on December 31 of each calendar year. h. Employees have completed the probationary period and arei in good standing who resign from the County after submiting ther required notice shall be compensated fore eamned, unused vacation leave up toa a maximum of 30 days. Proper notice means thee employee has given written notice of separation atl least two (2) weeks in advance oft the separation date for all personnel with the exception of Department Heads. Department Heads are required to give atl least three-weeks' notice in advance of the anticipated resignation date. Ane employee who isi involuntarily separated without fault shall be paid for all accrued vacation leave not to exceed ar maximum of 30 days for general goverment employees and 45 days for sworn law leave available to use, then the time taken will be considered leave without pay. Department Head. g. Vacation leave may be taken in increments ofi fifteen (15) minutes. 37 Ininjurylaccidenti immediately upon receipt ofe employee notification; and; Ane employee's retum to work or changei in work status. Completion of Required Reports Thel Department Head shall review thei incident report to ensure that iti is complete. The Department Head shall assist the employee when necessary to complete all required information. In addition, the department director shall complete the report ift the seriousness oft thei injuryl illness precludes the employee from doing so, and shall later, when able,geta a Thei incident report shall be forwarded to the County Manager's Office within two (2) hours PPw"wwrCwNoywwsamsNssNA BaVePOR4eFP-RaRARAPASReFegWBFPgeRe-CompensaePB80PBAMeAREEReRaRPM3-8AVe-a) Be-S8HFRe-emPeyeess8A-gavebasR6EASEMAaNBIB4- OPIPARAES wages-ecehedbegraleasieempeemppeeNsePAPONbe.heheweReReH Ifal Workers' Compensation claim is initially denied byt thel NCWCC and the claim is subsequently determined tol be compensable under the Act, al leave adjustment shall ber made to credit the employee's leave balance(s) fort the portion ofV Workers' Compensation awarded. written statement from the incapacitated employee. ofa ani incident. ARBURGFCemPeRsaIWR-RSAPaN, incapacitated- Use ofLeave Pending Claim for Workers' Compensation Modified' Work. Assignment The County actively supports a selective return-to-work program. For claims deemed compensable by the Workers' Compensation insurance carrier, every effort shall ber made within the employee's department to find a suitable modified work assignment fora an employee unable to perform! his/her regular duties. Any retum to work actioni taken! byt the County shall bei in accordance with North Carolina compensation laws. The modified work assignment shall bel based upont thet treating physician's medical evaluation (includingi information on required medical treatments, recovery prognosis, work restrictions, and time frames). The department director and County Manager shall carefully consider the medical report(s) and the availability of suitable modified duty prior toi initiating amodified work assignment. Ani injured employee, who refuses any suitable employment, shall not be entitled to any compensation at any time during the continuance of such refusal, unless int the opinion of the NCWCC the refusal was justified. ARTICLEXIV. EMPLOYEE RECORDS Section 1. Requirements a. Personnel records are necessary for the proper administration of the personnel system and will be maintained by the County Manager or his/her designee. The County shall maintain within personnel records only information thati is necessary and relevant to accomplishing legitimate personnel administration needs. b. Ane employee's personnel file consists of anyi information of any form gathered by the County with respect to thate employee. This wouldi include, but would not bel limited to, information relating to an employee's application, selection or non-selection for a vacant position, performance, promotions, demotions, transfers, 64 APPOINTMENTS: A. Parks and Recreation Advisory Board. Dr. Evelyn Johnson and Mr. Kendrick Ransome are: recommended for appointment. Recommendation: Board of Adjustment. See attachment. Appoint Dr. Johnson and Mr. Ransome. B. Memorandum To: From: Date: Re: Board of Commissioners Eric Evans, County Manager % 2/2/24 Parks and RecreationA Advisory Board EdgecombeCounty VORTH. CAROL Appointments The following are recommendations to fill vacancies on our Parks and RecreationAdvisory Board. Dr. Evelyn Johnson - Edgecombe County Schools representative Kendrick Ransome = Nonprontrepresentative OFFICEUFTHE COUNTY MANAGER 1 EDGECOMBE COUNTY APPLICATION. FOR CITIZENI BOARDSAND COMMISSIONS FULL NAME: Dr Evehyn J.Jahnsah ADDRESS: 309 NC I- 12ZSouth Tavboro/NC 27886 PION:252903-7777 Iami interested in serving on the following Board/Commission: Edgecombe Gualy Bris/Recration 5d. Do Male_ Advisary you livei in Edgecombe County? Yes No Female Race EMPLOYMENT AND EDUCATION Employer Refired Address Phone: Occupation Commission? Ifso, please list below. Graduate: Yes Major Education High School GCarver College ECUNA Souheast Graduate School Other No Are you currently serving or have you ever served on a Board public or Board Edgecamke Gurfy R.dA Dates S-ferms Edcarion Comments: bhreFen E Elgank Cunlyschals afler pfservice Signature: Please attach al brief resume with information pertinent to appointment and to: Edgecombe County, Attn: Clerk to the Board Post Office Box 10, Tarboro, NC: 27886. (Questions please call 252-641-7832) return EDGECOMBE COUNTY APPLICATION FOR CITIZEN. BOARDS. AND COMMISSIONS FULL NAME: Kenditck ansone ADDRESS: Po Box 3,00 Pnetops NC 27864 PHONE: 252-373-3694 I am interested in serving on the: following Board/Commission: Edgecomhe Count! Parks and Lec Advisory Do you live in Edgecombe County? Male V Female Yes No Race BIK EMPLOYMENT AND EDUCATION Employer Golen Ogonic Fums Graduate: Yes VNo Address 2834 byhum Famm Major. NA Ld Pinetps NC 278641 High School Soumwest EJge College NIA Graduate School MIA Other Phone: 752375-3LA4 Occupation PALMEL Are you currently serving or have you ever served on a public Board or Commission? %5 Ifso, please listbelow. Board Pinetops Dates 1/6/24 Comments: Looking fonard to change Signature: Date: Please attach al brief resume with information pertinent to appointment and return to: Edgecombe County, Attn: Clerk to thel Board Post Office. Box 10, Tarboro, NC2 27886. (Questions please call. 252-641-7832) Eigecombecaunty NORTH MEMO Date: TO: January 31, 2024 Eric Evans, County Manager FROM: Katina Braswell, Planning Director SUBJECT: Board of Adjustment Members Districts Representation The chart below depicts County Commissioners' election districts in which Board of Adjustment Members represent basedupontheiresdeng. The Board consists dfhememenindhosteme: Districts 4,5 and 71 have vacancies with one seat needing tol bet filled. County Commissioner Evelyn Powell Viola Harris Leonard' Wiggins George Thorne Ralph Webb Donald Boswell Rev. Wayne Hines Election Board of Adjustment Term 07/2018 12/2015 01/2023 07/2018 06/2022 06/2022 Term 07/2024 12/2024 01/2026 07/2024 06/2025 06/2025 Districts District1 District2 District3 District4 District5 District6 District7 Member Eleanor Battle-Sharpe Billy Trevathan William Gaines Maria EI Faysal Cecil Calhoun Bonnie Salmon Appointment Expiration Terms defined Members and alternates shall be appointed for three-year staggered terms. Members may serve up to three successive terms. EDGECOMBE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING FEBRUARY 5, 2024 EdgecombeCounty NOATM 6:00 P.M. AGENDA CATEGORY: New Business SUBJECT: Planning, Inspections & E-911 Addressing Department 1)UDO Text Amendment Requests for Approval BRIEF SUMMARY: The Planning Board voted unanimously to forward the following text amendment requests to the Board of County Commissioners with favorable recommendations: UDOAT3-24 Applicant-CB Daughtridge The applicant requests the Unified Development Ordinance be amended by reducing minimum lot widths to 801 feet on interior subdivision streets within R-20 and R-30 zoning districts and reducing minimum lot widths to 50 feet on interior subdivision streets in R-10 zoning district (see attached). REQUESTED ACTION: SUBMITTED BY: Katina Braswell Call for a public hearing for UDO text amendments. Planning, Inspections & E-911 Addressing Director BUDGET AMENDMENT REQUIRED: No None COUNTY MANAGER'S RECOMMENDATIONSICOMMENTS: ATTACHMENTS Proposed text amendments Draft minutes of the Planning Board Meeting on January 22, 2024 APPLICATION FOR A TEXT AMENDMENT TOTHE UNIFIED DEVELOPMENT ORDINANCE County of Edgecombe Staff Use Only Date: 12-5-a3, Casel No. UDOT3-a a4 Bigecontecounty I(We), the undersigned, dol hereby make applicationt to and petition the Edgecombe County Board of Commissioners to amend the text of the Edgecombe County Unified Development Ordinance ina accordance with the provisions of Article 2, Section 2.3.24 of the Unified Development Itis requested that Section 3a.54 3.296/3,2.60 the Unified Development Ordinance be amended by. Res Achgaialaa 7Kk NIdH to RR fast OM intearok Chhurdees W dartens 7756 Aad 3,2,96 Ordinance. Alaadkeiay htra va let 1dt4 he Sb fast aA AKvIseas Serdin 3,2.66 Applicant(s): AR Lhelake Malling Address: Y4ED hetossesh REk Abestxc 12801 Phone No. 1529039889 Signature: BRHy Email: bigtimegaanl @ gmal.con Owner(s): AealorbAok hphes ILE Mailing Address: 4460 Meabousserk AL. Kock MontnG 27801 Phone No. 1529039659 Email: yhyaalegal Conm Signature: B65 KAÇA Note: Ifthe request is made by a corporation, the names and addresses of all officers int the corporation must be provided. The applicant or applicant's representativei is expected toa attend allr meetings to answer questions conceming thep pelition. Thes absence oft the applicant is sufficient grounds to warranta deferral ofa action! byt the Board of Commissioners. Action Taken By Planning Board: Kvorohle Espmeithhoppats. 1-22-24 Action Taken By County Commissioners: Date: Comments: Revised 5-24-22 ARTICLE 3. DISTRICTS 3.2. Conventional Zoning Districts Section 3.2.5C R-20 DIMENSIONAL REQUIREMENTS NOTES (continued); lots and each lotfronts an interiors subdivision: street. [11] Lot widths may be reduced to a minimum of 80 feet when located within a subdivision offourprfewer [12) Street setbacks are measured inwards from the edge of the right-of-way or the edge of pavement from [13) In cases where the State Building Code requires a larger setback, the State Building Code requirements private streets. shall control. [14) May ber reduced in accordance withSection 3.14.CA, Prevailing StreetSetback (15] May be reduced to 25 feet from an interior subdivision street. [16] Street setbacks from streets internal to a development may be reduced to five feet when no off-street parking is located on an individual lot. Street setbacks may be reduced to zero when the dweling abutsa sidewalk. (17 May be reduced in accordance with Section 3.14.C6, Zero Lot Line Option. [18] May be reduced to 8 feet when abutting an interior subdivision street. (19] Buildings along the perimeter of a development. shall maintain compliance with the perimeter setback requirements. Section 3.2.9C R-30 DIMENSIONAL REQUIREMENTS (CONTINUED) NON-RESIDENTIAL DEVELOPMENT STANDARD Assisted & Group Living Conservation! Subdivision Pocket Neighborhood Non-Residential Use Maximum Building Height (feet) Residential Development Non-Residential Use RESIDENTIAL DEVELOPMENT Minimum Perimeter Setback (for multi-building developmenty! (10) 40 40 40 35 40 35 NOTES: (1 Development located within the Watershed Protection Overlay (WPO) district shall comply with the 3 May be increased by one additional dwelling unit per acre for voluntary compliance with Section 6.2.3, (5] In cases where public water or sewer is not available, the Edgecombe County Health Department may (6Mayb be decreased to 17,800sfp per unitf forvoluntary compliance with Section 6.2.3, Single-Family Residential (71 Lots bordering principal arterials, minor arterials, and major collectors shall maintain a minimum lot width [8] Lot widths may! be reduced to a minimum of 80f feet when located within a subdivision of Fou applicable overlay district standards for density, lot area, and lot coverage. 121 Includes manufactured homes on individual lots. Single-Family Residential Design Guidelines, require al larger minimum lot area. Design Guidelines of 200 linear feet. [41 See Table 4,3.80.C, Pocket Neighborhood Lot Configuration. and each lot fronts an interior subdivision street. [9]1 This standard is applied to the development, noti individual lots. [10) In cases where the State Building Code requires a larger setback the State Building Code requirements [11) Street setbacks are measured inwards from the edge of the right-of-way or the edge of pavement from shall control. private streets. (12] May ber reduced in accordance with Section 3.14.C41, Prevailing Street Setback. [13) May be reduced to 251 feet from an interior: subdivision street. [14) Street setbacks from streets internal to a development may be reduced to five feet when no off-street parking is located on an individual lot Street setbacks may be reduced to zero when the dwelling abutsa sidewalk [15) May be reduced in accordance with Section 3.1.4.C6. Zero Lot Line Option. 16Mayben reduced. to 81 feets when abutting an interior subdivision street Section 3.2.6C R-10 DIMENSIONAL REQUIREMENTS NOTES (continued): [10 Lots bordening principal arterials, minor arterials, and major collectors shall maintain a minimum lot [11] Lot widths may be reduced to a minimum of 20 50 feet when located within a subdivision oflourar (12)1 In cases where the State Building Code requiresal larger setback the State Building Code requirements [13Street setbacks are measured inwards from the edge of ther right-of-way or the edge of pavement from width of 2001 linear feet. fewerlots and each lot fronts an interior subdivision street. shall control. prvate streets. [14/May ber reduced in accordance with Section 3.14.C41, Prevailing Street Setback [15Street setbacks from streets internal to a development may be reduced to five feet when no off-street parking is located on an individual lot. Street setbacks may be reduced to zero when the dwelling abutsa sidewalk. [16 May be reduced to 25 feet from ani interior subdivision street. (171 May be reduced in accordance withSection3.1AC6: Zerol Lot Line Option. [18] May be reduced to 81 feet when abutting ani interior subdivision street. [19 Buildings along the perimeter of a development shall maintain compliance with the perimeter setback requirements: PLANNING & NSPECTIONS Biygerombenty MORTH Planning Board Draft Minutes of the Meeting Edgecombe County Administrative Building Room 260 January 22, 2024 6:00 p.m. Members Present: Jonathan Melvin, Michael Brinkley, Edna Parker, Rev. Roy Gray, Ada Barnes-Morgan, John Smith Members Absent: Rueben Thompson IV Staff Present: Katina Braswell, Planning Director; Dervin Spell, Senior Planner Public Present: C.B. Daughtridge 1. Call to Order/Safety Statement/Prayer Chair Melvin called the meeting to order. Mrs. Braswell read the for all in attendance. Prayer by Vice Chair Bames-Morgan. safety statement 2. Election of Chair and Vice Chair Mr. Smith made a motion that Chair Melvin continue to serve as Chair. Brinkley seconded the motion which carried unanimously (6-0). Mr. MEMBERS YES NO X X X X X X JONATHAN MELVIN ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY Mr. Smith made a motion that Vice Chair Barnes-Morgan continue as Vice Chair. Mr. Brinkley seconded the motion 1 which carried (6-0). Chair Melvin, on behalf of Vice Chair Barnes-Morgan, thanked unanimously to serve the Board fori the vote of confidence. Draft Planning Board Minutes 01/22/2024 Page 1 PLANNING & INSPECTIONS Eigecombecaunty MEMBERS YES NO X X X X X X JONATHAN MELVIN ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY 3. Roll Call/ Approval of the minutes Chair Melvin asked fori roll call which confirmed a quorum. Chair Melvin asked for a motion to accept the minutes from the September 18, 2023 meeting. Mrs. Parker made a motion to approve the minutes from the September 18, 2023 meeting. Mr. Smith seconded the motion which carried unanimously (6-0). MEMBERS YES NO X X X X X X JONATHAN MELVIN ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY Chair Melvin then stated that in reviewing the minutes, he was reminded thati int the presentation ini the previous meeting that the primary role of the planning board is comprehensive planning for the county, the second most important duty is to review preliminary plats and the third most important thing is to provide recommendations for rezonings. Chair Melvin stated he spoke with planning staff and asked if they could provide copies of the comprehensive plan and that at a later meeting that a presentation explaining the comprehensive plan more can be done. 4. UDOTA3-24 Text Amendment Chair Melvin stated hel had to recuse himself from the case due to business dealing with the applicant, Mr. Daughtridge. Vice-Chair Barnes-Morgan introduced the case. Mr. Spell presented the text amendments to the Board. The proposed text amendments include removal of the four lot cap for reduced lot width size on lots Page2 Draft Planning Board Minutes 01/22/2024 PLANNING & INSPECTIONS EigecombeCounty fronting interior subdivision streets in sections 3.2.5 (C), 3.2.6 (C), and 3.2.9 (C). Also, another amendment for 3.2.6 (C) is the reduction of the lot width for lots fronting an interior subdivision street from 80 feet to 50 feet. Mr. Spell then discussed the decision process for the Planning Board, including the planning board having a consistency statement as a part of their motion to recommend approval or denial of the request. Mr. Spell also discussed the land use plan policies that the board may use for each consistency statement. Mr. Spell stated that the Growth Management policy of Growth and Development Goal ast thep policy the board may use if they vote that the application is consistent with Edgecombe Rev. Gray asked if the change meant that more lots can be developed. Mr. Spell stated that the change would allow for denser development. Mr. Brinkley asked where the 80 feet minimum lot width requirement for interior subdivision roads came from. Mrs. Braswell stated that the requirement was in the previous Unified Development Ordinance. Mrs. Braswell stated the cap ofi four lots was added into the current ordinance. Mr. Spell stated that the Growth Management policy of Rural could be the policy the board may use if it decided the application is not Rev. Gray asked if there was a picture of the property. Mr. Spell stated that the text amendments are not for specific property, and asked Mr. Daughtridge if he wanted to speak regarding his application. Mr. Daughtridge stated that after he obtained a rezoning last year to develop a subdivision, he realized that the interior road frontage requirement for subdivisions for more than four lots would make developing major subdivisions in the county not financially feasible. Mr. Daughtridge then stated that he was instrumental in the development of 400 Mr. Daughtridge also stated that homes that would sell for over $400,000 in Raleigh could be developed and sold in Edgecombe County for $230,000. Mr. Daughtridge stated that the 300-400 homes that were developed in the county over two years have helped to replace the tax revenue that was lost when QVC shut down due to the fire. Mr. Daughtridge stated that if the minimum lot width stays at 125 feet for interior subdivision streets, then that would add to the price of the homes to be sold in the County. Mr. Daughtridge also stated the reduction of lot width along interior subdivision streets int the R-10 district to 501 feet would be ideal since lots in this district would be served by water and sewer. Mr. Daughtridge stated fort the R-20 and R-30 districts, the 80 feet lot width minimum would be the lowest that the minimum could accommodate which lots in those zoning districts could still accommodate septic tank area and septic repair area, which are determined by the Edgecombe County Environmental Health Division. County adopted policy guidance. consistent with Edgecombe County adopted policy guidance. homes in Edgecombe County over the last two years. Page 3 Draft Planning Board Minutes 01/22/2024 PLANNING & INSPECTIONS RigecombeCounty Rev. Gray asked about the width of access easements and willt that stay the same. Mrs. Braswell confirmed it will stay the same. Rev. Gray asked that the request is to change the 125 minimum lot width to 80 feet. Mrs. Braswell confirmed this, as well stated that for the R-10 district, the request is to go to a 50 feet minimum lot width. Mr. Smith asked he thought this was already in the ordinance. Mr. Spell responded that the request is to lift the four-lot cap. Mrs. Braswell then added that int the previous ordinance, there was not a cap on the number of lots within a subdivision fronting an interior street that could have a minimum lot width of 80 feet, and that with this amendment, the County will be returning to not having the four-lot cap as it was ini the previous ordinance. Vice-Chair Barnes-Morgan: asked ifthis would apply to the whole county, which Mrs. Braswell stated it would. Rev. Gray asked if the property owner will be paying the same price for a lot that is 80 feet wide as a lot that is 125 feet wide. Mr. Daughtridge explained that the reduction of the lot width minimum would allow him to sell the lot at a lower cost that could attract home developers to build homes at a lower price thant theywould build in Raleigh or Greenville. Mr. Brinkley stated that he would like to have seen examples of what other counties are allowing for minimum lot widths along interior subdivision roads. Mr. Brinkley then asked that basically with the change, a subdivision that may develop fourlots underthe current 1251 feet minimum lot width requirement, with the amendment, six lots can be development with the 80 feet lot minimum lot width requirement. Mr. Brinkley then asked will people want to live on top of each other? Mr. Smith stated it would be up to the people that want to live on the that street. Mrs. Braswell stated that any decision can't be based on a planning board member's individual preference, but what would be beneficial for Vice-Chair Barnes-Morgan asked if there was any more discussion. Mr. Smith made a motion that the application was consistent with the adopted policy guidance from the County and to recommend approval of the amendments. Mrs. Parker seconded the motion. The motion passed unanimously (5-0). the County. MEMBERS YES NO X X X X X ADA BARNES-MORGAN MICHAEL BRINKLEY EDNA PARKER JOHN SMITH ROY GRAY Page 4 Draft Planning Board Minutes 01/22/2024 PLANNING & NSPECTIONS Edgecombecounty NORTH CAROLI Chair Melvin took over the meeting again and asked if there was any new or old business. Mrs. Braswell stated that staff made copies of chapters 10 and 11 oft the comprehensive plan to pass out to the board. Mrs. Braswell also stated that pera request by Chair Melvin, that staff made copies of the previous text amendments Chair Melvin asked that a staff report be included with future text amendment applications that summarizes the request. Mr. Brinkley asked if staff could present a report at the next meeting on what other counties are allowing for minimum lot widths along interior subdivision streets. Chair Melvin also asked to have a meeting to obtain more training regarding the decisions that the board is making, and if staff could present a report on the Board of Commissioners actions on to pass out to the board. Planning Board recommendations. 5. Adjournment Rev. Gray made a motion to adjourn the meeting. Mr. Brinkley seconded the motion and the meeting was adjourned. Jonathan Melvin, Chair Katina Braswell, Planning Director Page 5 Draft Planning Board Minutes 01/22/2024 SUMMARY OF RELEASES & AFTERLIST FOR THE MONTHO OF DECEMBER 2023 Total Annual Releases - 2023 Levy Total Annual Billing - 2023 Levy $ $ 2,793.21 22,171.79 Respectiulysubmited, TayasaM Lewis Tax Administrator yu A e ** 6 6 6 13 s $ 6 6 8 $ 3 6 8 s $ Public Utilities & GAP Monthly Summary 2028 LEVYPUBLIC UTTTEES Sep-23 Fiscal 444,452,A41.00 2,500,758.52 164,735.20 3,549.20 8,779.00 3,503.55 610.81 165.65 3,A423.76 4,076.47 10,305.64 2,699,907.80 Real Personal Co.Wide Fire Districts Conetoe Princeville Sharpsburg $ Speed Leggett Pinetops d$ Macclesfield Whitakers Total 202SLEVYGAPS Real Personal Co. Wide Fire Districts Conetoe Princeville Sharpsburg Speed Leggett Pinetops Macclesfield Whitakers Total 444,452,441.00 S 2,500,758.525 164,735.20 3,549.20 8,779.00 3,503.55 610.81 $ 165.65 3,423.76 4,076.475 10,305.64 2,699,907.805 Jul-23 Fiscal 135,739.05 $ 6,364.18 416.07 S 2,578.79 359.51S 36.59 4.23 1,511.05 387.45 416.12 147,813.04 135,739.05 6,364.18 416.07 2,578.79 359.51 36.59 4.23 1,511.05 387.45 416.12 147,813.04 STATE OFI NORTH CAROLINA COUNTY OF EDGECOMBE Amendment to Consulting Agreement AMENDMENT This AMENDMENT: made and enteredi into the th day of. January: 2024, by and between the Edgecombe County("County", and Johnna Sharpe ("Consultant"), collectively, the "Parties." WITNESSETH That WHEREAS, the County and Consultant have an existing Consulting Agreement specifyings gservices, terms andconditions under which the Consultant provides specified services WHEREAS, said contract, commending on July 1, 2023, was officially signed by both WHEREAS, Exhibit A - FY24 Scope of Services ("Exhibit A") details the anticipated WHEREAS, Section III.B ofExhibit A specified an estimated total contract amount ofnot toe exceed$65,000 based on1 the Consultant working an average of401 hours per monthi to support outlined in Exhibit. A of the. Agreement; and, parties in July 2023, and, projects and the compensation of said Agreement; and, County staff on projects; and, WHEREAS, the level of effort required to implement the New Pay and Classification system andj properly configure the changes inl MUNIS ERP fare exceeded the original estimate due toi issues with the existing configuration, data integrity, andstaffing capacity requiring Consultant tov work more than 40 hours per month on average; and, WHEREAS, thel Decemberblimgamoumt causedthecumulative billings undert thec contract WHEREAS, the County desires the Consultant to complete the new MUNIS HRM configuration, to improve the efficiency and accuracy of processing personnel actions and to continue to technical expertiset to the Chief Financial Officer, including worknecessaryi to support successful completion ofthe fiscal year 2024 audit and other projects to enhance the effectiveness toe exceed $$65,000; and, of finance operations. agree as follows: NOW,1 THEREFORE, in consideration oft the mutual covenant contained herein, the Parties 1. Amend Section III ofl Exhibit A to increasei thei not to exceed amount ofthe contract to$ $100,000 anticipating the following hours beginning in January until. June 30, 2024: a. Up to 601 hours to complete thel MUNIS HRM configuration ($7,500); b. Upt to40hoursto completethemuliyear: fund bugticmalstoss., :. Uptoanaverage of81 hours perweek(February lirog)lum)omohaposs identified by the County Manager or Chief] Financial Officer ($20,000). IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by both parties this amendment in three (3) copies, each ofwhichs shall be deemedi to be an original, on the IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by both parties this amendment int three (3) copies, each ofwhichs shall be deemed to be an original, on1 the day and year first above written. THE COUNTY OF EDGECOMBE CONSULTANT Signature Date Signature Date Leonard Wiggins, Chairman Johnna Sharpe, Consultant Pre-Audit Certificate and Fiscal Control Act. This instrument has been preaudited in the manner required by thel Local Government Budget Linda Barfield Edgecombe County Finance Officer General Ledger Account: Maximum Amount to bel Paid: $ EDGECOMBE WATER AND SEWER DEPARTMENT CONSTRUCTION AND MAINTENANCE REPORT District1 1 Everything has been running according to standards. Staff1 fhas been performing routine maintenance on the system, flushing and installing new taps. District 2 Everything has been running according to standards. Staffhas been performing routine maintenance on the system, flushing and installing new taps. District3 Everything has been running according to standards. Staff has been performing routine maintenance on the system, flushing and installing new taps. District 4 taps. District 5 Staffhas been performing routine maintenance on the system, flushing and installing new Everything has been running according to standards. Staff has been performing routine maintenance on the system, flushing and installing new taps. District 6 - Princeville hours after breaks. Everything is running according to standards. Staffi is performing routine maintenance on the system. Contractors caused a couple ofmain line breaks that were: repaired in 3-4 a a 8 %55071818M- EDGECOMBE WATER AND SEWER MONTHLY UPDATE MONTH DEC YEAR: 2024 December 2023 Information Total estimated population: 23,323 Total current customer base: 7,639 WATER 1635 1477 809 362 1012 599 5,894 SEWER 6 86 0 92 242 567 993 D-1 D-2 D-3 D-4 D-5 D-6 TOTAL Estimated population served: 15,737 Total estimated potential customer base: 7,586 Total water purchased: Total sewer purchased: Total cost of water purchased: Total cost of sewer purchased: Total cost of water and sewer: Total water gallons billed: Total sewer gallons billed: 27,689,464 gallons 5,131,588 gallons $106,033.41 $3 35,145.19 $141,178.60 21,309,750 gallons 3,206,910 gallons Total dollar amount billed-Water: $ 338,384.58 Total dollar amount billed-S Sewer: $ 61,803.03 Total dollar amount billed $ 400,187.61 Edgecombe County Financial Summary Report Fiscal Year 2024 (As of January 31,2 2024) GENERAL REVISED BUDGET 33,755,000 $ 23,822,754 9,900,000 164,000 2,889,659 7,228,975 6,436,569 12,328,244 1,030,034 73,732,481 $ 38,475,728 REVISED BUDGET 11,031,608 $ 5,783,433 21,498,563 60,357 2,040,610 20,117,846 749,297 15,095,235 4,446,511 6,957,835 81,997,862 YTD ACTUAL 3,556,072 93,746 648,349 4,728,819 2,039,385 2,987,478 599,126 YTD ACTUAL 12,199,109 48,393 698,833 9,382,926 502,161 7,844,231 1,147,653 408,203 38,014,941 Y-T-D9 % COLLECTED 70.58% 35.92% 57.16% 22.44% 65.41% 31.68% 24.23% 58.17% 52.18% Y-T-D% REVENUES Ad' Valorem Taxes Sales Taxes Other Taxes Intergovemnmental Sales, Services and Fees Health Revenues DSS Revenues Other Revenues Total Revenues EXPENDITURES General Government Public Safety Transportation Economic Development Human Services Cultural & Recreational Education Debt Service Transfers Total Expenditures YTD EXPENDED ENCUMBERED 52.43% $ 1,174,758 56.74% 80.18% 34.25% 46.64% 67.02% 51.96% 25.81% 5.87% 46.36% $ 11,459,373 1,789,526 11,964 732,373 1,391,802 157,947 6,201,004 Fund Balance Appropnationvtization, $ (8.265.381) $ 460.787 Preliminary report subject tot final accounting close adjustments. Edgecombe County Financial Summary Report Fiscal Year 2024 (As of January 31, 2024) WATERISEWER Funds 61-68 REVENUES Water & Sewer Revenue Fund Balance Appropriated EXPENDITURES Water Operations Water Purchases Debt Service SOLIDV WASTE Fund 60 REVENUES REVISED BUDGET ee YTD Y-T-D% 45.82% 0.00% 45.82% Y-T-D% EXPENDED ENCUMBERED 36.58% $ 56.58% 18.59% 36.24% $ Y-T-D% EXPENDED 54.11% 0.00% 44.49% Y-T-D% EXPENDED ENCUMBERED 47.98% $ 33.79% 38.66% $ ACTUAL COLLECTED 6,976,237 $ 3,196,839 6,976,237 $ 3,196,839 REVISED BUDGET 3,887,712 $ 1,422,142 1,400,000 1,688,525 6,976,237 $ 2,528,265 YTD ACTUAL 792,148 313,975 YTD 483,534 207,852 691,386 $ REVISED BUDGET 3,019,745 $ 1,633,909 652,500 3,672,245 $ 1,633,909 REVISED BUDGET 1,260,000 $ 604,564 2,412,245 $ 3,672,245 $ 1,419,686 YTD ACTUAL Fees & Intergovemmental Revenues $ Transfer From General Fund EXPENDITURES Tipping Fees Paid AIl Other Expenditures $ YTD ACTUAL 815,121 YTD 295,436 375,138 670,574 Preliminary report subject tof final accounting close adjustments. s S A 5 5 S * Ry S S S 3 S S S S s S A A S S S S S S S $3 - Reorganization of DAAS F11/26/2024255PM Massey-smith, Joyce joyce,massey-smitndhhs.ncgov> To:Area Agencies on Aging Directors drconelseumcar Susan.0sbome@dhnsncgov,smth, Allison' W Alsonsmeneansncgor CcWest, Carla ,Cauley, LisaT 138,557.44 YTD: OCCUPANCY TAXI RECEIVED: JULY1, 2023- JUNE 30, 2024 (FV2 2024) ROOM OCCUPANCY 2024 107/25/2023 -1,117.99 MAIL- OM NIVLLC ROOM OCCUPANCY 2024 107/25/2023 -543.84 MAIL- VERTEX INC ROOM OCCUPANCY 2024 107/19/2023 4,611.98 MAIL- SHREE KRISHNA INC ROOM OCCUPANCY 2024 107/17/2023 -6,124.38 MAIL- KOVAS HOTELS LLC; BESTWESTERN ROOM OCCUPANCY 2024 107/17/2023 -5.91 MAIL- AVALARA CLIENT TRUSTPHOPPERUSA) ROOM OCCUPANCY 2024 107A72023.2.62408 MAIL- AVALARA CLIENT TRUST;AIRBNB INC ROOM OCCUPANCY 2024 2/08/23/2023 1,460.23 MAIL- OM NIVLLC; BUDGETI INN ROOM OCCUPANCY 2024 208/23/2023 -2.69MAIL- AVALARA CLIENT TRUST; HOPPER USA ROOM OCCUPANCY 2024 2/08/23/2023 1,765.16/MAIL- AVALARA CLIENT TRUST; AIRBNB INC ROOM OCCUPANCY 2024 0/2A03-1ASMAL OMNIVI LLC; BUDGET INN ROOM OCCUPANCY 2024 309/19/2023 -5,640.00 MAIL- KOVAS HOTELS LLC ROOM OCCUPANCY 2024 309/19/2023 -1,816.00 MAIL- AVALARA CUENTTRUSTEAIRENE INC ROOM OCCUPANCY 2024 3/09/19/2023 -635.91 MAIL- AVALARA CLIENT TRUST;EXPEDIA INC ROOM OCCUPANCY 2024 3/09/01/2023 6,450.00 MAIL- KOVAS HOTELS LLC ROOM OCCUPANCY 2024 410/24/2023 -1,360.68 MAIL- OMI NIVI LLC;BUDGET INN ROOM OCCUPANCY 2024 4_10/24/2023 -6,182.63 MAIL-SHREE KRISHNA INC; COMFORT INN ROOM OCCUPANCY 2024 4/10/20/2023 -634.33 MAIL- AVALARA CLIENT TRUST; EXPEDIAI INC ROOM OCCUPANCY 2024 4/10/20/2023. -1,951.84 MAIL- AVALARA CLIENT TRUST; AIRBNB INC ROOM OCCUPANCY 2024 410/17/2023 -3,965.94 MAIL- KOVAS HOTELS LLC; BESTWESTERN ROOM OCCUPANCY 2024 5/11/27/2023 -410.51_MAIL- AVALARA CLIENTT TRUST; EXPEDIA INC ROOM OCCUPANCY 2024 5/11/27/2023 -2,053.43 MAIL- AVALARA CLIENT TRUST;AIRBNB INC ROOM OCCUPANCY 2024 5/11/27/2023 -4,526.00 MAIL- KOVAS HOTELS LLC,BESTWESTERN ROOM OCCUPANCY 2024 511/27/2023 -1,071.25 MAIL- OM NIVL LLC; BUDGET INN ROOM OCCUPANCY 2024 612/28/2023 -1,479.57 OMI NIVL LLC; BUDGETI INN ROOM OCCUPANCY 2024 6/12/20/2023 -5,965.67 SHREE KRISHNA INC; COMFORT INN ROOM OCCUPANCY 2024 6/12/20/2023 -437.68 AVALARA CLIENT TRUST; EXPEDIA INC ROOM OCCUPANCY 2024 6/12/20/2023 -1,650.94 AVALARA CLIENT TRUST; AIRBNB INC ROOM OCCUPANCY 2024 1/8A0333900R0VA3 HOTELS LLC; BESTWESTERN DESCRIPTION YEARPER EFF DATE AMOUNTVDRI NAME/ITEM DESC COMMENTS OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX EXPEDIA INC AIRBNB INC OCCUPANCYTAXI FORSEPT OCCUPANCYTAX OCCUPANCY TAX OCCUPANCY1 TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCY TAX OCCUPANCYTAX OCCUPANCYTAX OCCUPANCYTAX ROOM OCCUPANCY 2024 107/17/2023 -62.41 MAIL- AVALARA CLIENTTRUST,HOMEAWAY.COM OCCUPANCY TAX ROOMO OCCUPANCY 2024 08/18/2023 5,985.34MAIL- SHREE KRISHNA INCI DBA COMFORT INN OCCUPANCY TAX ROOM OCCUPANCY 2024 09/2202.3,90A5MAE SHREE KRISHNA INC; DBA COMFORT INN OCCUPANCY TAX ROOM OCCUPANCY 2024 309/19/2023 -3.73_MAIL- AVALARA CLIENT TRUST:HOPPER USAI IN OCCUPANCYTAX ROOM OCCUPANCY 2024 4_10/27/2023 -552.79MAIL-, AVALARA CLIENT TRUST; EXPEDIA GROU EXPEDIA,OCCUPANCY ROOM OCCUPANCY 2024 4_10/20/2023 -24.06 MAIL- AVALARA CLIENT TRUST; HOMEAWAY.COM HOMEAWAY.COM INC ROOM OCCUPANCY 2024 5/11/27/2023 -2.77 MAIL-AVALARA CUENTTRUSEHOPPER USAI INC OCCUPANCY1 TAX ROOM OCCUPANCY 2024 511/16/2023 -5,614.91 MAIL- SHREE KRISHNA INC DBA COMFORT INN OCCUPANCYTAX 57,350.85TOTAL COLLECTEDFY: 2023 $15,090.59 59, 521,782.84 -$14,672.27 $13,678.87 $12,912.86 Reimbursed: ando creditedt toFY2023 Tob be deposited9/15/2023 Tobec deposited 10/13/2023 Tobec deposited 11/10/2023 Tobed deposited 12/19/2023 Tobec deposited 1/19/2024 $87,350.85 Shoulde equal YTDC Occupancy TaxF Received (CELL: E72) Good evening, CSX Transportation has recentlyannounced ai track maintenance project set tol begin on Monday, This project will include replacing the wooden railroad ties within the tracks' surface along part Itwill be a 3-week project that begins on 2/12/24 and ends on/around 3/1/24. Itimpacts the I've attached a list ofa all ofthe crossings (Excel attachment) that will be closing as a result of this work with their estimated closure dates. Please keep in mind the estimated closure dates are merely the best approximation we can provide at this time. These dates are highly subjectt to change with or without notice simply due to many of the unforeseen circumstances that can occur in the field once the work begins. Crossings will be closed anywhere from 2-5 days, depending on the type of maintenance they are set to receive. However, with the one way in/out crossings, we will work as hard as possible to have those accessible within a 24-hour period (or less). All closures listed on the project are full and total closures of the roadway. Finally,Ih have created a Google map that will allow you to view each crossing impacted. When you pull up the map, you will see a whitel box to thel left oft the screen. Simply look for your February12e.2024 ofthe CSX North End subdivision. following county: Edgecombe and Nash County, NC. respective county and click on the crossings labeled under your county. The map will highlight exactly where the crossings are located. htps/hmsgadkecommundpitmii-lehyhchoksomaly em4ZWACRWYDMWAIS This information is being provided to you: sO that preparations can begin as soon as possible. Ifyou have any questions, please do not hesitate to reach out to me. If permits or MOT's are necessary, please notify me ofyour request. Ifthere is another point of contact tol better review the attached information, please forward on or reply with their contacti information. *Please note-ift thej proper municipality has notl been notified in this email, please respond to me with the correct municipality that will be impacted by these closures and should receive notification. p=sharing Sincerely, Erika E. Nickell Assistant Manager, CSX Transportation Division Southern Commercial Development, LLC Office: (229)262-4394 Email: mdcalessebpmenlcon OUTHERN AOMMERCIAL DEVELOPMENT e 8 e 9 & e A 0 9