MINUTES  REGULAR SCHEDULED MEETING OFTHE BOARD OF COMMISSIONERS IN THE COMMISSIONERS ROOM, COUNTY ADMINISTRATIVE BUILDING MEETINGCALLEDTOORDER BY CHAIRMAN. LEONARD WIGGINS AT7:00 P.M. MEMBERS PRESENT: Mr. Leonard Wiggins, Chairman, Mr. Jonathan Felton, Vice- Chairman, Rev. E. Wayne Hines, Mrs. Viola Harris, Mr. Donald Boswell, Mrs. Evelyn Powell  OF EDGECOMBE COUNTY NOVEMBER 6, 2017. AT'7:00. P.M. TARBORO, NORTH CAROLINA  1.  and Mr. William Wooten. MEMBERS ABSENT: None.  OTHERS PRESENT: Mr. Eric Evans, County Manager, Mr. Michael Peters, County  Attorney and Ms. Frangie Mungo, Clerk to thel Board.  2. 3.  PRAYER.  Rev. Hines provided thej prayer.  MINUTES OF PREVIOUS MEETING PRESENTED FOR APPROVAL.  Mr. Wooten referred to the action taken at the September 14, 2017 meeting regarding the summary of bids for financing land purchase and building renovations. The minutes state that thel bid was awarded tol Raymond Jacobs, which was incorrect and should state Raymond Mr. Felton moved to approve the September 14, 2017 and October 2, 2017 minutes as corrected. Mr. Boswell seconded the motion, which carried by unanimous vote. Kathy Williams, 2208 Robin Drive, Tarboro, came forth to speak about the Animal Shelter. She stated that Edgecombe County and the Town of Tarboro is in desperate need of a new shelter. She stated that the Sheriff, Town Manager and County Manager are all in agreement that the shelters should be combined but nothing else has happened. She shared statistics from another County about the size of Edgecombe and they double the number of Animal Control Officers in Edgecombe County. She stated that new ordinances are need but cannot be enforced until there is a new shelter and more officers. Ms. Williams asked the Board to consider joining with the Town of Tarboro for a new shelter. She stated that animal  James.  4.  PUBLICPETITIONS  advocates can assisti ini fund raisers tol help.  After Board discussion Ms. Williams was thanked for all she has been doing.  5.  OTHER BUSINESS:  A. Approval ofl budget amendments.  Mrs. Harris moved to approve the budget amendments as presented. Mr. Wooten Mr. Evans presented to the Board for consideration amendment #2 to the contract with Ralph Hodge Construction Company for the construction of thes sewer collection system in and around the Town of Speed. This change order willi result in ani increase of $18,922.46, increasing thet total contract price to $4,063,630.14. He stated that this change does not Mr. Wooten moved to approve the change order as presented. Mr. Boswell seconded the C. Approval ofal Resolution to Authorize Officers to' Conduct Business with PNC) Bank. Mr. Evans stated that as part of the day-to-day operations, certain officers of the County havel been authorized to conduct transactions with financial institutions with whom the County does business. This has historically been the County Manager, the. Assistant County Manager and the Finance Director. He stated that being that the County hasa new Finance Director, iti is necessary that we revisit this authorization to update it. He recommended that the Board adopt a resolution to authorize Eric Evans, William Johnson and Katherine Lancaster to conduct financial transactions. This action relates only to the normal, day-to-day fimancial transactions of the County, and does not include actions that  seconded the motion, which carried by unanimous vote. B. Approval of Change Order #2 for the Speed Sewer project.  change thes substantial completion date, which is. July 4,2018.  motion, which carried by unanimous vote.    otherwise: require Board approval or approval from any other outside agencies. Mr. Boswell moved to approve the resolution as presented. Mrs. Powell seconded the D. Approval of the award letter for Community Development Block Grant-Disaster Recovery Mr. Evans stated that the Statel has received $198 million in CDBG-Disaster Recovery funding for Hurricane Matthew recovery, of which the County will receive $28.5 million. Use of thei funds must be according to the plan that State submitted to the US Department of HUD. The majority of thei funding is to be used forl housing related activities. Mr. Evans stated that the County received an award letter thats shows the State plans to disburse approximately 2/3s of the funds initially for a two year grant award. The letter also outlines a number ofi items that were requested. All oft those items have been submitted and addressed. This is not a grant agreement, and until the County receives one and adopt aj project ordinance, we cannot begin implementing this program. Mr. Felton moved to acknowledge thel Board's receipt of the award letter and to authorize the Chairman to sign the same. Mrs. Harris seconded the motion, which carried by E. Approval ofas sub-contract for the Sheriff's Office with] My Sister's House. Mr. Evans stated that My Sister's House was successful in receiving a grant from the NC Department of] Public Safety, Division of Governor's Crime Commission to address domestic violence in the' Twin Counties region. Part of the grant includes contracting with the Sheriff's Office to share in the costs of hiring a domestic violence officer. This officer will serve as al liaison between the Sheriff's Office and) My Sister's House regarding domestic violence cases and assist with other law enforcement duties as needed. Mr. Evans stated that the subcontract would provide $75,040 to go towards the officer's salary,a vehicle, equipment, and other related costs. There is an additional $25,000 needed to cover the first-year, start-up expenses for this position. Sheriff. Atkinson plans to cover that difference with available funds inl lapsed salary. Being this would be primarily a grant- funded positon, Mr. Evans and the Sheriff will determine if additional funds willl be available to maintain the position beyond this grant, whether it be from future awards or Mrs. Powell moved to approve the sub-contract as presented. Mrs. Harris seconded the F.Approval of contract renewal with Crowder Gulf for debris management services. Mr. Evans stated thel Edgecombe County currently has a contract with Crowder Gulfto provide debris management services following a natural or manmade disaster. Having a contract in place is necessary so that we are prepared to respond following a disaster, and itis needed to get state and federal reimbursement ifa disaster is declared. The current contract, which expires onl December 1,2017 has the option to renew for an additional Mr. Felton moved to approve the renewal of the contract as presented. Rev. Hines G. Approval of offers to purchase County owned property from Darius smith located at:  motion, which carried by unanimous vote.  program.  unanimous vote.  tol be absorbed into the Sheriff's budget. motion, which carried by unanimous vote.  year.  seconded the motion, which carried by unanimous vote.  9111 E. Raleigh Street, Rocky Mount for $500 1540 Cherry Street, Rocky Mount for $500 856 Ellison Drive, Rocky Mount, Rocky Mount for $500 2191 Durham Street, Rocky Mount for $800 1555 Springbrook Drive, Rocky Mount for $500 Lot5 5: at Arlington and Vance Street, Rocky Mount for $500 Lost 6 at Arlington and Vance Street, Rocky Mount for $500  Mr. Evans stated that thej properties were acquired through tax foreclosure and that in order to removei this liability from the County's ownership, to recoup the costs the county has int the] property, and to return itt to taxable status, itis recommended that thel Board accept the offers toj purchase and direct staff toj publish al 10-day public notice for upset Mr. Wooten moved to accept the offers toj purchase and to direct staff to publish a 10 day public notice for upset bid. Mr. Felton seconded the motion, which carried by unanimous  bid.  2    vote.  H. Approval of request for thes sale of service weapons to retiring officers. Mr. Evans stated that] North Carolina General Statue 20-187.2 allows thel Board of Commissioners to award to a retiring officer his/her service side arm. Itspecifically states that you) may do so at a price determined by you as the governing body. Sheriff. Atkinson has requested that consideration be given for Captain Richard Allen and Deputy Joey Petway. Mr. Evans stated that to show the County's appreciation for their exemplary service and toj provide mementoes to that servicel he recommended that the Board Rev. Hines moved to approve thes sale of thes service weapons to the retiring officers as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. Approval of thet transfer of the County's right to demolish property for code violation in Mr. Evans stated that the' Town of Conetoe requested that the County pursue code enforcement on: a dilapidated building within it corporate limits. They are not able to do so themselves because they do not have al licensed building inspector. The County has completed the necessary steps in the process. Thej property has not been brought into compliance by the owner, and therefore can be demolished and al lien placed on the property. Mr. Evans stated that the Towni is] prepared toj pay for the costs of demolishing Mr. Harris moved to: assign thel Board of Commissioners' right to demolish the property and place a lien for the cost of code enforcement on the property to the' Town of Conetoe. Mr. Evans stated that additional staff will be needed to administer the disaster recovery grant programs the County expects to receive. He stated that the County will have both a Hazard Mitigation Grant Program and a Community Development Block Grant Program that will total approximately $50 million. One key role will be a director that will oversee all of the recovery programs. He recommended that the Board approve the addition ofa Disaster Recovery Director position at grade 23 to the County's Pay Plan. This will be a Mr. Boswell moved to approve the addition of the Disaster Recovery Director position as presented. Mr. Felton seconded the motion, which carried by unanimous vote. Mr. Boswell moved to approve the 20181 Holiday Schedule as presented. Rev. Hines Mr. Evans stated that thel Edgecombe County Emergency Services office wants to apply for al Firel House Subs Grant that willl be 100% funded through the grant and will bei no cost to the County. We willl be applying for ten AED's to be distributed to eight of county fire departments that need to be updated and twoi for emergency service vehicles. Mr. Felton moved to approve the submission of the grant as presented. Rev. Hines  approves the transfer to these side arms at: a price of$1 each.  Conetoe.  thej property.  Mr. Boswell seconded the motion, which carried by unanimous vote.  J., Approval of] Disaster] Recovery Director position.  full-time, time-limited position.  K. Approval of the 2018] Holiday Schedule.  seconded the motion, which carried by unanimous vote. L. Approval of grant submission forl Emergency Services.  seconded the motion, which carried by unanimous vote. PLANNING BOARD REPORT. ***Received*** Ms. Debbie Vick, Planner, presented the Planning Board report. 1.1 RoadI Name change request from Frederick Mclawhorn.  A. Action items:  Thel Planning Board voted unanimously toi forward this request to the Board of Mr. Boswell moved to call for aj public hearing to be held at thel December 4,2017 meeting. Mr. Wooten seconded the motion, which carried by unanimous vote. Thel Planning Board voted unanimously toi forward this request to the Board of Mr. Boswell moved to call for aj public hearing tol be held at the December 4, 2017 meeting. Rev. Hines seconded the motion, which carried by unanimous vote.  Commissioners.  2. Proposed UDO' Text Amendment.  Commissioners. B. Other Business.  -3-    C. Draft minutes.  D. Next meeting scheduled forl November 20, 2017. the motion, which carried by unanimous vote.  7. AFTERLISTS. AND] RELEASES FOR] REVIEW AND APPROVAL. 8. DEPARTMENTAL: REPORTS FOR] REVIFW,-"Reeved":  Mr. Felton moved to approve the afterlists and releases as presented. Mr. Wooten seconded  A. Water Services. B. Financial Summary Report. C. Tourism Development Authority report. D. Health Department Communicable Disease report. E. Progress report for Speed Sewer Project. 9. MANAGER'S) REPORD--Recehed": A. Economie/Workforee Indicators. B. Hurricane Matthew update. C.Proposal for timber management. D. Arts Council update.  Mr. Evans presented correspondence he sent to the Arts Council Boardi members regarding concerns about the use oft the County's $35,431 appropriation and how it would be executed and the County's expectations. Mr. Evans also pointed out other concerns and asked for aj plan tol bes submitted tol himi in thirty days and stated that he would recommend to thel Board of Commissioners that thei remaining allocation be withdrawn and repurposed ifal Director is not hired and activities are not underway by December 31, After comments from the Board of Commissioners Mr. Buddy Hooks, ECACC Chairman, came: forth explaining the reason for changing their by-laws and making their own appointments to their) Board tol help in rebuilding their Board with selected candidates, Mr. Wiggins stated that] he was noti in agreement with the Board of Commissioners not having the ability to appoint members to the. Arts Council and could not support their After Board discussion Mr. Wiggins stated that there should be another conversation with the' Town of Tarboro and the County Manager and the Arts Council to discuss whatever thei issues are: and brought back to the Board of Commissioners: for consideration. F. Update on the sale of the Alford Building. G. Update on projects submitted to Golden Leaf for the CGBI program. H. Farm City Breakfast, November 28, 2017: at' 7:30 a.m.  2017.  and their plan on hiring a Coordinator.  decision.  E.I Letter from Suddenlink.  10. COMMISSIONERS REPORT. 11. ATTORNEY'S REPORT. 12. CLOSEDSESSION.  Mr. Felton moved to goi into closed session to discuss economic development, personnel issue, and al legal matter. Rev.) Hines seconded the motion, which carried by unanimous vote. Mr. Wooten moved to go out of closed session and resume the regular meeting. Rev. Hines Mr. Felton moved toj pay Mr. Evans a one-time bonus of $2,200. Rev. Hines seconded the motion, Mr. Wooten moved to authorize Mr. Evans to publish thej job opening for the Assistant Finance Director position with the wording change of "preferred" as opposed to required. Mrs. Powell 13. REV.HINESI MOVEDTOADIOURNI THE] MEETING UNTILMONDAY DECEMBER4 2017AT7:001 P.M. MR. WOOTENSECONDEDIIE MOTION, WHICH CARRIEDBY  seconded thei motion, which carried by unanimous vote.  which carried by unanimous vote.  seconded the motion, which carried by unanimous vote.  UNANIMOUS VOTE. Adopted December 4, 2017.  Frangie -4- De  ns