MINUTES  REGULAR SCHEDULED MEETING OFTHE BOARD OF COMMISSIONERS IN' THE COMMISSIONERS ROOM, COUNTY ADMINISTRATIVE BUILDING MEETING CALLEDTO ORDER BY CHAIRMAN! LEONARD WIGGINSAT MEMBERS PRESENT: Mr. Leonard Wiggins, Chairman, Mr. Ralph Webb, Mrs. Evelyn Powell, Mr. William Wooten and Mrs. Viola Harris. MEMBERS ABSENT: Rev.] E. Wayne Hines and Mr. Donald Boswell. OTHERS PRESENT: Mr. Eric Evans, County Manager, Mr. Michael Peters, County Attorney and Ms. Frangie Mungo, Clerk to the Board.  OF EDGECOMBE COUNTY SEPTEMBER 3, 2019 AT7:001 P.M. TARBORO, NORTH CAROLINA  1.  7:00] P.M.  SAFETY INSTRUCTIONS.  Mr. William Johnson, Assistant County Manager, provided safety instructions for  all present. PRAYER.  3. 4. 5.  Mrs.] Harris provided the prayer.  MINUTES OF PREVIOUS MEETING PRESENTED FOR APPROVAL. Mr. Wooten moved to approve the minutes of the August 19, 2019 meeting as presented. Mrs. Powell seconded the motion, which carried by unanimous vote.  PUBLIC) PETITIONS. Nop petitioners came forth. OTHER BUSINESS:  A. Approval of budget amendments. answered questions from the Board.  Mr. Evans provided explanations on several of thel budget amendments and Mr. Wooten moved to approve thel budget amendments as presented. Mr. Webb seconded the motion, which carried by unanimous vote. B. Approval of a resolution to name the Bridge at] NC 42 at Old Sparta after Karo Mr. Evans stated that Ms. Kayel Bunting, the daughter of] Katie and Karo Edmondson,' is petitioning North Carolina Department of Transportation to havel Bridge #28, which is on Highway 42 at old Sparta, named after her parents. This action does require a resolution of support from the Board of Commissioners. Mr. Evans pointed out the correspondence from a number of citizens that provided their support. He stated that family members werei in attendance of tonight's meeting showing their support of this action. Mr. Wiggins asked the family members to stand and if they wanted to speak to Mrs. Harris moved to approve thel Resolution to Support thel Naming of Bridge #28 Inl Honor of Katie and Karol Edmondson as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. Mr. Wiggins recognized Mr. Gus Tulloss, NCDOT! Representative from the  and] Katie Edmondson.  dos so.  State Board.    Mr. Evans read the resolution. after three fallen deputies.  . Approval of ai resolution to name the Bridge at McNair Road and 641 Bypass Mr. Evans stated that Edgecombe County Sheriff's Officei is petitioning the North Carolina Department of Transportation to name Bridge #316 on McNair Road after three fallen officers, Deputy H. Webb, Deputy T. Cone and Deputy D. Manning. He stated that Sheriff Atkinson is prepared to comment. Sheriff. Atkinson stated that in between his office and his deputies' office therei is av wall ofl heroes with Deputy Webb, Deputy Cone and Deputy Manning, so each and every day they have toj pass these fine gentlemen when they walk down the hall. That let's us know that they paid the ultimate sacrifice forl Edgecombe County. He stated that as a Sheriff how do wel honor these heroes, sol his team brought thei idea tol him tol honor them by naming al bridge after them. Sargent Robbie Tender asked each family members of the fallen deputies to stand as well as the members oft the Sheriff's Department. Mr. Webb read the resolution and moved to approve as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. Mr. Tellus stated that thisi is a great day. He stated that hei is the representative for thel North Carolina Board of Transportation. He stated that there are nineteen representatives on the Board and eachl Board member has different counties. He stated that he has division four which handles Edgecombe County, Nash County, Halifax County, Wilson County and. Johnston County. He stated that he was thrilled tol bel here tonight to support this. Thel highest honor that the Department of Transportation can give somebody is to name a bridge or road after them. He stated that what willl happen now that the resolution has been passed, it willl bes sent, along with other paperwork, to thel NCDOT and a committee called thel Road] Naming/Bridge Naming/Ferry Naming Committee will read over and approve it and theni it willl be presented to thei full board for Mr. Evans stated that ALL Carolina Crane & Equipment LLCwas assessed: a 10% penalty for late property listing. Thej period during which property is to be listed begins the first business day of. January and ends January 31st. Their listing was not received by the County untill February 4th. The company is appealing to thel board that this penalty be waived. Mr. Evans stated that he supports the' Tax Administrator's) recommendation to not approve: an No representative from ALL Carolina Crane and Equipment was present. Mrs. Harris moved to approve the recommendation to not approve an adjustment of the penalty. Mr. Wooten seconded the motion, which carried by E. Approval of annual contract with) North Carolina Forestry Service. Mr.1 Evans presented for the Board's consideration the: agreement with thel NC Forest Service. This renews the annual cooperative relationship with thel Forest service toj provide forest protection, development, retorestation, management, andi improvement. This agreement requires a 40% cost share, or $99,191 appropriation from the County, which isi included in this year's budget.  approval.  D. Tax appeal from ALL Carolina Crane and Equipment.  adjustment oft this penalty.  unanimous vote.  2    Mr. Wooten moved to approve the contract as presented and to authorize the Chairman and Finance Director to execute. Mrs. Powell seconded the motion, Mr. Evans stated that the County contracted with Premier Forestry & Environmental Consulting to develop: ai forestry management plan for the County. Seth Ward with Premier Forestry presented recommendations that included the sale of timber on tracts at thel landfill (stand 1) and Kingsboro Industrial Park (stands 8,12and 13). Atthel Board's. July meeting thel Board authorized Mr. Ward toj proceed withs soliciting bids for thet timber ont theset tracts. Mr. Evans presented al letter with Mr. Ward's recommendation toj proceed with thes sale of the timber to Tidewater Land & Timber at thej prices listed. He stated that the contract with Premier Forestry includes a 6% commission on clear-cut harvests. He recommended that the Board approve the sale of timber at Kingsboro and the landfill to' Tidewaterl Land and' Timber and authorize the Manager to sign the Mr. Seth Ward was invited up to explain the next steps and to answer any Mr. Wooten stated, regarding Kingsboro Industrial Park, that he was concerned that if they are out there with heavy equipment and disturb the creek beds or the wet sensitive areas, that it could put our property into a category that it is not in right now that would inhibit development. He asked what assurance do wel have Mr. Ward stated that inl North Carolina they have to worki inside the best management practices that Water Quality and Air Quality and North Carolina Forest Services put together that are statutes so they can operate under them. They cannot drive through creek beds, if they do itisa a crossing that is dictated and already in theire exemption and portion of thel law. He stated that thel North Carolina Forest Services comes and reviews while they are actually on sitet to make sure they are not impactingi in any of those areas and fines are associated withi it. He stated that it was his job to be out there to makes sure they are not tracking in Mr. Wooten moved to approve the sale oft thet timber as presented and to authorize thel Manager to execute the agreement. Mrs. Powell seconded the motion, which G. Approval of amendments to Water and Sewer Rules and Regulations. Mr. Evans presented for the Board's consideration two proposed changes to the Water and Sewer Rules and Regulations. The proposed changes are: Adding the word "land" under proof of ownership requirements. This will help to clarify situations wheres service iss sought for a mobile home on a rented Adding a requirement that all outstanding balances owed to the County must To update the deposit fee for residential service to be consistent with our Mr. Wiggins asked what prompted us to want to change the Water and Sewer Mr. Evans stated that the change regarding proof of ownership currently refers "owner", but often times you will have a property that is owned by one person  which carried by unanimous vote.  F. Approval of timber sale for Kingsboro and landfill tracts.  forthcoming timber agreement for the County.  questions.  that it will notl be aj problem.  the wet areas.  was carried by unanimous vote.  lot.  be paid before a new: service will be approved.  current fee schedule. Rules and Regulations.  3    then rented and the account! holder ends up being the one renting, asi in renting a lot for ar mobile home. We need to clarify who needs tos show proof of ownership. In thej past wel havel had situations where the landowner will sayi it was thej person renting the lot responsibility to comei in and the person renting the lot wills say they thought the landowner was supposed to. This pushes the responsibility back on Mr. Wiggins stated that it could be ani issuei if nol leases or written receipts were Mr. Mike Matthews, Water/Sewer Director, stated that his department has a standardized. lease agreement that they give out toj people that do not haves a formal lease agreement. They give it to them to go havei iti filled out and signed. Mr. Wooten moved to approve the amendments as presented. Mr. Webb  the  landowner. issued.  seconded the motion, which carried by unanimous vote. H. Approval ofac change order for Midlakes clean-up contract.  Mr. Evans presented: for the Board's consideration an amendment tot the contract with Anderson & Company, Inc. for the clean-up ofl Midlakes Mobile Home] Park. The amendment includes the demolition of three additional mobile homes. Two arel homes we thought were salvageable, but have found their condition to be worse than realized. Thet thirdi is a dilapidated mobile home located at the Kingsboro water tank donated many years ago to the County from the school system which] had been used for storage. This change order will result in an increase of $9,750, increasing the total contract price to $64,300. Mrs. Harris moved to approve the contract amendment as presented and to authorize the Chairman to execute the same. Mrs. Powell seconded the motion, Approval of ordinance amendment to allow for Solid Waste permits. Mr. Evans stated that at thel Board's direction, we: are moving forward with our plan toi implement permitting for use ats solid waste convenience sites. This will require an amendment to our code of ordinances. Mr. Evans presented, in the agenda packages, language proposed for the Board's consideration. He stated that William. Johnson, Assistant County Manager, will review these changes for them as well as proposed guidelines for this effort. He stated that after the presentation hei recommended that thel Board call for aj public hearing tol bel held at the October meeting for public review of this proposed ordinance amendment. Mr.Johnson stated that first section is aj proposed change is to change the classification of Solid Wastel Receptacles to Solid Waste Convenient Sites and goes on the mention that only Edgecombe County citizens can dumpi in our convenient sites. He stated thati its further states, what isl beingi proposed tonight, that they must produce a valid permit and the County will develop a written operating policy for the convenient sites that will be approved by thel Board. Mr.Johnson Mr. Wiggins stated that thes smaller communities should be made aware of this so they can have the option other than just the use of private contractors for garbage After discussion Mrs. Harris moved to call for aj public hearing at the October meeting. Mrs. Powell seconded the motion, which carried by unanimous vote.  which carried by unanimous vote.  reviewed thej proposed amendments.  pick-up.  J. Approval of] Health Department fee change.  4    Mr. Evans stated thats staff at thel Health Department regularly reviews fees to ensurei they cover the costs associated with providing services, and to make sure they are consistent with current reimbursement: rates. A change is proposed for the HPV vaccine from $136 to $229 due to a change in the Medicaid reimbursement rate. Hes stated that the proposed fee increase comes with a favorable recommendation from the Human Services Board. Mrs. Harris moved to approve the fee change as recommended by the Human Services Board. Mr. Wooten seconded the motion, which carried by unanimous  vote. APPOINTMENTS.  7.  A. Turning Point Workforce Development Board.  Mrs. Harris moved to appoint Mr. Sherrod Sumner and to reappoint Mr.Jerry Harper as aj private sector representative. Mr. Webb seconded the motion, which Mr. Wooten moved to reappoint Larry Woodley, George Eason, Viola Harris, Marsha Cooper, Billl Leland and. Jennifer Taylor. Mrs. Powell seconded the  carried by unanimous vote. B. Human Services Board.  motion, which carried by unanimous vote.  8. AFTERLISTS ANDI RELEASES FOR REVIEW AND APPROVAL. seconded the motion, which carried by unanimous vote. 9. DEPARTMENTAL REPORTS FOR REVIEW. ***Received***  Mrs. Harris moved to approve the afterlists and releases as presented. Mrs. Powell  A. Water Services. B.Financial: Summary report. Hurricane recovery update. 10. MANAGER'S REPORT. ***Received*** A. Workforce Development: Indicators.  B. Draft ordinance revision for remote participations in meetings. Mr. Evans stated that Board had discussions about the possibility of] Board members being ablet to calli in and participate telephonically. He stated that the Board does not have that provision currently. He stated that Mr. Peters has done some research and drafted recommended language for an ordinance change for thel Board's review and discussion. Mr. Evans stated that the Board After discussion on additional language needed and possible legal issues Mr. Wiggins suggested further discussion on this matter should take place when all Board members are present and then, ifiti is the will of thel Board, call fora C.Update on transition tol Medicaid Managed Care. D. Update on request to' Tarboro, re: Thel National Guard Armory. Mr.] Evans stated that thel Board asked him to request from the Town of Tarboro to turn over their ownershipi interest of the National Guard Armory. He stated that he attended their last council meeting and they approved the Mr.Johnson stated that ai few months ago a citizen came before the Board requesting assistance with Special Olympics in the County. On August 15tha group ofi interested citizens, County and' Town of Tarboro staff met with) Bryan Harrell, Rocky Mount's Senior Center Coordinator as well as Nash County's Special Olympics Coordinator. Last year as small group of citizens Edgecombe County ands some school staff held a Special Olympics event. This event was not  will need to call for aj public hearing.  public hearing oni it.  request.  E. Special Olympics Committee update.  5    officially under the umbrella oft the Special Olympics organization, but this group would like tos see that comei into fruition. One of the hurdles needed to accomplish this is the need for a designated coordinator. He stated that they will  be meeting again on September 12th.  F. Mr. Evans provided an update on Hurricane Dorian.  11. COMMISSIONERS REPORT.  Mrs. Harris reported on thel NCACC Conference stating that it was very successful  and thei following is al list ofi items she received information on:  Census 2020 Cyber security  How to agree and disagree (Board members) How tol borrow money from] LGC  12. ATTORNEY'S REPORT. 13. CLOSED SESSION.  None.  Mr. Wooten moved to go into closed session to discuss economic development and a personnel matter. Mrs. Harris seconded the motion, which carried by unanimous Mrs. Harris moved to go out of closed session and resume: regular meeting. Mrs. The Board had: a discussion on the audit findings and letter received from] LCG 14. MRS. HARRIS MOVEDTO ADJOURN' ITHE MEETING UNTILOCTOBER7 2019A AT7:00P.M. MR. WEBB SECONDED THE MOTION, WHICH CARRIED  vote.  Powell seconded the motion, which carried by unanimous vote.  regarding the audit findings. BY UNANIMOUS VOTE.  Approved October' 7,2019. Sasin  Alud  Frangie Mungo, Clerk to thel Board  6