MINUTES  REGULAR SCHEDULED MEETING OF THE BOARD OF COMMISSIONERS INTHE COMMISSIONERS ROOM, COUNTY ADMINISTRATIVEBUILDING MEETINGCALLED TO ORDER BY CHAIRMANIEONARD WIGGINSAT MEMBERS PRESENT: Mr. Leonard Wiggins, Chairman, Rev. E. Wayne Hines, Vice-Chairman, Mr. Donald Boswell, Mrs. Viola Harris, Mr. William Wooten and OTHERS PRESENT: Mr. Eric Evans, County Manager, Mr. Michael Peters, County Attorney and Ms. Frangie Mungo, Clerk to the Board. Mr. Evans provided safety instruction for all present.  OFI EDGECOMBE COUNTY MAY 6, 2019. AT'7:00 P.M. TARBORO, NORTH CAROLINA  1.  7:00P.M.  Mrs. Evelyn Powell.  MEMBERS ABSENT: Mr. Ralph Webb.  2. 3. 4.  SAFETYI INSTRUCTIONS. Rev. Hines provided the prayer.  PRAYER.  MINUTES OFI PREVIOUS MEETING PRESENTED FOR APPROVAL. Rev. Hines moved to approve the minutes of the April 1, 2019 meeting with the correction noted by Mr. Wooten, where. his name was left off of the list of members present. Mrs. Harris seconded the motion, which carried by unanimous vote. A, Sarah Stroud, Eastpointe, provided an update on changes to Medicaid and Mr. Evans stated that Ms. Sarah Stroud, CEO of] Eastpointe was present to share an update with thel Board on changes in Medicaid for behavioral health services. Her presentation willi include seeking the Board's support as Eastpointe pursues its designation tos serve the County and the rest ofi its region under the new Tailored Plan approach. Mr. Evans recommended that thel Board approve the resolution in support ofi its continued affiliation with Eastpointe. Ms. Stroud presented aj power point presentation highlighting thei following:  5.  SCHEDULED. APPOINTMENTS: Behavioral Health Services.  Eastpointe Operational Update. Recognized leaders in member service. Provider Network update. Investingi inj Edgecombe County. Medicaid transformation. Standard plan. Tailored plan.  Rev. Hines moved to approve the Resolution in Support of Continued Affiliation with Eastpointe Human Services as] presented. Mrs. Harris seconded the motion, B. Seth Ward, Premier Forestry, gave aj presentation of Forestry Management Mr. Evans stated that the County contracted with Premier Forestry & Environmental Consulting to develop a forestry management plan for the County. Hes stated that Seth Ward withl Premier Forestry will present onl his finding and recommendations. He pointed out that the report includes four  which carried by unanimous vote.  Plan.  1    stands of timber on property owned by Edgecombe Community College. We included these tracts in our assessment for the benefit oft the Community College inl knowing what potential timber value they may have. This report has been shared with thel ECC president, and their board will decide if and how they want toj proceed with the recommendations for these fours stands of timber. Mr. Evans stated that there are: 3 stands of timber at] Kingsboro Industrial Park totaling 171.4: acres and 1s stand at thel landfill totaling 90.3 acres that the consultant proposes we clear cut this year. He recommended that the Board authorize our consultant toj proceed with marketing the timber on these tracts per the contract inj place. Mr. Evans stated for FY-20 his plan is toi include in the recommended budget to earmark 1/3 of thei revenue from the sale of timber for replanting and Mr. Ward came forth toj provide an update and recommendations for forest  other timber management: activities.  management for Edgecombe County timber lands:  Provided his background information. Provided background on his consulting firm. Management activities. Initial planning. Forest Management Plan. Prescribed burning. Mid-rotation herbicide. Timber harvesting. Timber stand regeneration. 2019-2020 forest activities.  After discussion, Mr. Boswell moved to authorize Premier Forestry to proceed with marketing the timber. Rev. Hines seconded the motion, which  carried by unanimous vote.  6.  BOARD OFI EQUALIZATION, ANDI REVIEW.  REV. HINES MOVEDTO: RECESS REGULAR BOARD OF COMMISSIONERS MEETING AND CONVENE AS BOARD OF EQUALIZATION, ANDI REVIEW. MRS. POWELL SECONDED THEI MOTION, WHICH CARRIED BY  UNANIMOUS VOTE.  A. Chairman Wiggins called the meeting to order. B. Scheduled appointments (None.) C. Consideration of finalizing final values.  Mr. Boswell moved to adopt the resolution finalizing values as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. MR. WOOTEN MOVEDTO ADJOURN AS BOARD OFI EQUALIZATION AND REVIEW ANDI RECONVENE REGLUAR BOARD OF COMMISSIONERS MEETING. MRS. HARRIS SECONDED THEI MOTION, WHICH CARRIED BY  UNANIMOUS VOTE. 7. PUBLICI PETITIONS.  Kathy Williams, 22081 Robin Drive, Tarboro, stated that she came before the Board before begging for ai new animal shelter and she was here to doi it again. She stated that Mr. Boswell and Mrs. Powell were in the Citizens Academy that the Sheriff's Office did and saw a presentation on Animal Services. She stated that therei isa bathroom at the training center that is bigger than the storage room at the animal shelter for food and supplies. She stated that the County is moving, the new, jobs  2    are coming andi iti is embarrassing to walk people through that shelter that are not from: around here. Ms. Williams stated that iti is old and therei is no fixingi it. She stated thats she did not know what happened to the' Town trying to combine with the County, but something has got to give. Itis not fair to the animals. Itis not fair to Animal Services workers that actually care about the animals. Iti is not fair to the Sheriff's Office. She stated that wel have] people who are willing to donate. Wel have fund raising ideas, but wel havet tol have a commitment because therel have been too many other counties where money was raised and it disappeared. She stated that she could not, in good faith, ask people to donate to something ifv we don't know it's going tol happen. She asked thel Board to reconsider somehow finding money for a shelter. She stated therei is grant money out there wej just have tol look for it and be Mr. Wiggins stated, on behalf of the Board, stated thati iti is not something that we do not want to do and will ask thel Manager during thel budget process tol look at the things we: are able to do andi if therei is any way that the recommendation can come, but thel Board cannot commit to the unknown and the unknown is what we: are able to do and pay for. He stated tol Ms. Williams that wel hear you and wel have to make Rev. Hines stated that the easiest way to doi iti is to find thel land to build it on, get a plan for what thel building should look like and ask somebody tol help. You gety your help by showing something and the complaint will go away and the work will start. Mrs. Harris stated thats she, just found three grants by googling. She stated that Janice Thompson, 1101 Rollingwood. Drive, Tarboro, stated that the new animal shelter is not going to stop animals from being killed. Ms. Thompson read thej following Honorable Commissioners, due toi the numerous animal welfare complaints, you established an Animal Welfare Advisory Council. Iam deeply saddened to inform you that based on the way the Council members are selected, there will be no hope ofr real change fora animals in Edgecombe County. The term is up for many council members and Isincerely hope that you willi intervene and make sure the selection process is changed to best serve and! protect the interest of animals in Edgecombe County. Iam formally complaining about the selection ofmembers, attendance of members, and attitude of one member. Itappears the Council is stacked with members for neighbors, friends or acquaintances of Eugene Taylor, who is the lead Animal Control Officer. Several members are also government) funded employees. With so many biased council members all votes will only bej favor with what Animal Control proposes. When I inquired as to why one of our local Vets was not chosen to represent the veterinarian council member. Eugene informed me that our local vet refused the position due to it having a negative impact on their business. After Iinvestigated, I was informed thata local vet was never asked. Instead of choosing a local vet, they chose another government employee who knows Eugene very well and who always votes to promote his agenda. We were informed that many items, such as the authority to sell cats and the animal release form are part oft the policies and procedures and not part ofthe County ordinance. Kathy stated that! policy and procedures are easily changed without having tog goi to the Commissioners. Imade a motion that such ani important issue such ast the authority tos sell/kill cats should be part of the ordinance. Whenever money is made by killing cats more cats will be killed. Everyone voted against my motion. Kathy Williams is also the neighbor of the lead Animal Control Officer and the main volunteer at Animal Control. Ihave attached an attendance record ofall the members. Only three members have attended every meeting. The meetings are only 1 % hours once a month. Deborah. Jordan only attended one out of nine meetings. Mandy Tolson and Clara Abrams. Edwards only attendedj four out of nine meetings. Ithink it  willing to doi it.  decisions on what we: are able to do.  when she goes tol NACo she will ask about grants.  statement toi the Board:  3    isag great disservice tot this County to reappoint anyone who has missed 44 to 88% of the meetings. Curmilus. Dancy, who openly refers to himselfas a public agitator intentionally tries to agitate me and prevent any constructive dialogue at the meetings. Shei further talked about threats she received from a council member; she voted no on thej proposed changes to the ordinance that Mr. Evans is presenting tonight, which will not alleviate the numerous animals that are being killed in this County Mr. Wiggins asked ifs she was opposed to any of the changes being recommended to Mrs. Thompson stated that the changes do nothing tol help solve the problems of Mr. Wiggins asked Mrs. Thompson if her issue was with the animals dying. He asked her if she supported anythingi in the ordinance that is being recommended. Mrs." Thompson stated there might be a few things, like an: animal must haves shade,  every year. thel Board. animals dying.  but they are promoting chaining. A. Approval of budget amendments. on why we are paying this.  8. OTHER BUSINESS:  Mr. Wooten stated that one of thel budget amendments is $75,000 in fees and penalties from the County Manager's office, associated with filing quarterly reports and monthly retirement contributions. He asked Mr. Evans to elaborate Mr. Evans stated that wel had some tax filings this current fiscal year that were latei in their filing and these are penalties to cover those late filings. Mr. Wooten stated that so we, just failed to do our work on time  Mrs. Harris asked what steps did we go through for those who failed to do their  job accurately and on time.  Mr. Evans stated thati iti is being: addressed.  Mr. Boswell moved to approve thel budget amendments as presented. Mr. Wooten seconded the motion, which carried by unanimous vote. B. Approval of contract with Barnhill Contracting Company for the Kingsboro Mr. Evans stated that the Golden LEAF Foundation awarded the County with a $10 million grant to construct: a' Training Center atl Kingsboro Industrial park. The county has already contracted with Oakley-Collier Architects to design and oversee construction of thei facility. Hej presented for the Board's consideration an agreement with) Barnhill Contracting Company to serve as Construction Manager for the project. The services provided by Barnhill as the Construction Manager willi include providing preliminary cost estimates, soliciting and vetting subcontractors and suppliers, and negotiating a Guaranteed Maximum Price (GMP) for the construction oft the building. For their services, this agreement provides for compensation toi include ai feei for preconstruction phase services in the amount of $76,763, and a construction manager's fee of 5% of the GMP. Mr. Wooten moved to approve the agreement with Barnhill as presented. Mrs. Powell seconded the motion, which carried by unanimous vote.  Training Center.    C. Approval of Change Order No. 4 for infrastructure work at Kingsboro. Mr. Evans presented tot thel Board for consideration Change Order #4 with' TA Loving Company for the work to extend infrastructure onto the Kingsboro Megasite. The items as described in the change order willi increase the contract by $52,542, bringing thet total contract to 44,983,815.75, with no changes to the substantial completion date. These additional costs willl be covered by our grant from the Golden LEAF Foundation and the NC Commerce Industrial Mr. Wooten moved to approve Change Order #4 as presented. Rev. Hines D. Approval of Memorandum of Understanding with North Carolina Department Mr. Evans stated that thel NC General. Assembly passed Session Law 2017-41, alsol known as House Bill 630. This statute requires that all counties enter into an annual agreement with thel NCI Department of Health and Human Services for allj programs except Medicaid. Thel MOU sets forth performance measures, reporting requirements, and actions tol be taken ift thej performance requirements are not met. This willl be the second year of the execution of the Mrs. Powell moved to approve the MO and authorize the Manager to execute thes same. Mr. Wiggins seconded the motion, which carried by unanimous vote. E. Approval of Resolution to Support the Current ABC Control System. Mr. Boswell moved to approve the resolution as presented. Mr. Wooten seconded the motion, which carried by unanimous vote. F. Approval of contract with S&ME, Inc. for 53 Acre Site Assessment. Mr. Evans stated that Edgecombe County is administering a DRA-16 grant for Princeville for the development of the 53-acre tract the Town recently The grant includes funding to complete site assessment for thej project. A team, selected by Mr. Evans, that included representation from the' Town of Princeville, reviewed the 12 proposals received and interviewed two firms. From that Mr. Evans recommended to contract with S&ME to complete the site Mr. Boswell moved to approve the contract with S&ME as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. G. Approval of the. Juvenile Crime Prevention Council funding approval for FY Mr.] Evans stated thati iti is expected that thel North Carolina Department of Juvenile Justice and Delinquency Prevention will make available $216,301 for FY 2019-2020 to support local programs. The Edgecombe County Juvenile Crime Prevention Council (JCPC) has met and approved funding for seven local programs as well as administrative funds for the Council. This funding program Mr. Wiggins moved to approve the allocation of these funds, commit to the required match, and to authorize the Chairman and staff to execute the required documents. Mr. Wooten seconded the motion, which carried by unanimous vote. H. Approval of calling for apublic hearing to consider the addition ofa County Hazards Material Spill Cleanup ordinance.  Development Fund.  seconded thei motion, which carried by unanimous vote. ofHealth and Human Services (NC-DHHS).  MOU.  purchased.  assessment for $191,700.  2019-2020.  requires al local match of $21,630.  5    Mr. Evans stated that part oft the responsibilities of thel Emergency Services officei is to respond and coordinate resources during incidents involving hazardous material spills. However, the County does not currently have: an ordinance that addresses such a response. NC statutes allow counties to adopt an ordinance to address hazardous material spill cleanup. Mr. Evans presented an ordinance that was prepared by thel Emergency Services staff along with a committee of emergency: responders from other agencies. This ordinance addresses, among other important things, provisions that willl hold a responsible party accountable for hazardous spills, and a mechanism by which to recapture the costs associated with cleanup. Mr. Evans stated that changes to the County's Mr. Boswell moved to call for aj public hearing at the. June 3rd meeting. Rev. Hines seconded the motion, which carried by unanimous vote. Approval of calling for aj public hearing to consider changes to the Animal Mr. Evans stated that the Animal Welfare Advisory Council has reviewed the County's ordinance pertaining to animal services. They have voted toj present the recommended changes. Changes to the County's ordinance require aj public hearing and he recommended that thel Board call for aj public hearing at the June Mr. Boswell moved to calli for aj public hearing to consider changes to the. Animal Control Ordinance at the. June 3rd meeting. Rev. Hines seconded the motion, J. Approval of calling for aj public hearing to consider the approval oft the  ordinance require aj public hearing.  Services Ordinance.  3rd, meeting.  which carried by unanimous vote.  2019-2020 budget.  Mr. Evans stated that thel budget committee will meet on May 9th tol hear his first draft of thel FY 19-20 budget and he will then present his proposed budget to the full board at thel budget works session scheduled for May 21st. He stated that before the Board can adopt thel budget for next fiscal year, we must hold aj public hearing andl he recommended that thel Board call for aj public hearing on thel FY Mr. Boswell moved to call for aj public hearing for thel FY 19-201 budget at the June 3rd meeting. Mrs. Harris seconded the motion, which carried by unanimous K. Approval of grant acceptance for the] Local Capacity Grant award. Mr. Evans stated that Edgecombe County has been selected by the North Carolina of Commerce to receive al Local Capacity grant award. The $18,000 grant will: allow the County to work with the UNC School of Government to conduct as study on thej perceived barriers to employment. Dr. Jonathan Morgan with the School of Government and his team will work with staff at the NC Works Career Center to conduct surveys and one-on-one interviews. The goal of thej project is to identify chronic barriers to employment so that we may target Mr. Boswell moved to accept the grant by approving the grant agreement, project ordinance and budget amendment as presented. Rev. Hines seconded L. Approval of soliciting Farm Lease bids for County owned property. Mr. Evans stated that Edgecombe County owns parcels of land that could generatei income from farm leases. Based onl his consultation with. Art Bradley, Cooperative Extension Director, these parcels arei identified as cropland and: a  19-201 budget at the. June 3rd meeting.  vote.  resources that help lower our unemployment rate. the motion, which carried by unanimous vote.    bids solicitation process would likely generate interest from farmers. Mr. Evans presented maps that displayed a total of1 128.57 acres that have the potential for farming andl he recommended that thel Board authorize him toj proceed with soliciting farm lease bids. Once thel bids are received a recommendation will be Mr. Wooten moved to authorize thel Manager toj proceed with soliciting farm lease bids. Mr. Boswell seconded the motion, which carried by unanimous vote. M. Change Order approvals for Corrective Measures at the Landfill. Mr. Evans stated that there were corrective measures needed at thel landfill. He stated that wel knew the work would be costly, so wel bid the work but with a phased approach in mind. The total contract price from thel lowest, responsive bidder was $1,003,606.92. Toj phase the work over three years, we treated it as a change order, and the first phase of worki in FY-2018 was $303,606.65. There were two change orders thati increase that phase one contract to $407,217.28. Mr. Evans stated that we originally planned, and budgeted, for phase 2 in the current fiscal year at $400,000. However, our engineers at S&ME recommend that part of the work] planned for phase three in] FY-2020: needs tol bei included in phase two instead. Therefore, the Board approved change order #4 that increased the contract by $100,008.85. Thel Engineer now recommends that that we can complete the work this fiscal year by way of change order #5. This $42,115.73 change order will increase thei final contract to $949,341.96. Completing thej project this year will allow us to realize a savings of over $50,000 from the original contract agreement. Mr. Evans stated that advancing this work will also require a change order to the contract with S&ME for their engineering services for this project in the amount of $70,184.50. He recommended that in separate action the Board approve Change Order No. 5 for Preston Contractors and Change Order No. 11 for S&ME. Mrs. Harris moved to approve Change Order No. 5 with Preston Contractors as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. Mrs. Powell moved to approve Change Order No. 1 with S&ME as presented. Mr. Boswell seconded the motion, which carried by unanimous vote. A. Approval of Authorizing! Resolution Edgecombe County Kingsboro2 Infrastructure Project) Industrial Development Fund for the submission ofan application to the North Carolina Department of Commerce. Mr. Wooten moved to approve the resolution as presented and to authorize the County Manager to execute related documents. Mrs. Harris seconded the  brought back to thel Board for consideration.  UPPLENENTALAGENDA  motion, which carried by unanimous yote. A. Upper Coastal Plains Council of Governments. B. Animal Welfare Advisory Council.  9.  APPOINTMENTS. None.  Mrs. Powell moved to reappoint Janice' Thompson, Kathy Williams, Curmilus Dancy, II, Clair Abrams Edwards and Kelsey Lichtenwalner. Mr. Wiggins  seconded the motion, which carried by unanimous vote.  10. AFTERLISTS AND] RELEASES FOR] REVIEW AND APPROVAL. seconded the motion, which carried by unanimous vote. 11. DEPARTMENTAL REPORTS FOR] REVIEW,--Resived"  Mr. Boswell moved to approve the afterlists and releases aj presented. Mrs. Powell  7    A. Water Services. B. Financial Summary report. C. Hurricane recovery update. D. Midlakes Relocation Project. E. Planning Board.  Michael Matthews, Water & Sewer Director, and Ola Pittman, Midlakes Relocation Project Coordinator, provided a detailed update on the project.  F. Notice ofLPA early closing onl May 9th. 12. MANAGER'S REPORI-Reched":  A. Announcement of Department of Social Services Director.  William Johnson, Assistant County Manager/Human Services Director, introduced Betty Battle, the newly appointed) Director of Social Services.  B. Workforce Indicators. C.Risk Management report. D. Certified Work Ready Community. E. NCI Forestry Service Report. F. Parks and Recreation survey. H. Naming of the auditorium: June 3, 2019: at 5:30 p.m.  G. Nash-Rocky Mount School Board joint meeting: Road. Lunch at 6:00 p.m. and meeting at 7j p.m. I.M Macclesfield Fire Department Groundbreaking.  May 13,2019; East Carolina Agriculture and' Training Center, Kingsboro  13. COMMISSIONERS REPORT. 14. ATTORNEY'S REPORT. 15. CLOSED SESSION.  None.  Mr. Wooten moved to go into closed session to discuss economic development. Rev. Rev. Hines moved to go out of closed session and resume the regular meeting. Mrs. 16. MR. WOOTENI MOVED TO] RECESS MEETING UNTI.ATINUPAIZAD P.M.] FOR AJOINT MEETING WITH THE NASH-ROCKY MOUNT SCHOOL BOARD TO BEI HELD ATTHE EAST CAROLINA AGRICULTUREAND TRAINING CENTER, 1175 KINGSBORO ROAD. ROCKY MOUNT.NC-MRS. FOWELLSECONDED THEI MOTION. WHICH CARRIED BY UNANIMOUS  Hines seconded the motion, which carried by unanimous vote. Powell seconded the motion, which carried by unanimous vote.  VOTE.  Approved. June 3,2 2019.  Frangie Mungo, Clerk to thel Boaré Ehasamup