MINUTES  REGULAR SCHEDULED: MEETING OF THE BOARD OF COMMISSIONERS  OF EDGECOMBE COUNTY NOVEMBER 2, 2020 AT 7:001 P.M. HEALTH ANDI HUMAN SERVICES BUILDING TARBORO, NORTH CAROLINA  122SAINTJAMES STREET, FIRSTI FLOOR CONFERENCE ROOM MEETING CALLEDTOORDER BY CHAIRMAN LEONARD WIGGINSAT MEMBERS PRESENT: Mr.L Leonard Wiggins, Chairman, Rev. E. Wayne Hines, Vice-Chairman, Mr. Donald Boswell, Mrs. Viola Harris, Mrs. Evelyn Powel and  1.  7:00 P.M.  Mr. Ralph Webb.  MEMBERS ABSENT: Mr. William Wooten.  OTHERS PRESENT: Mr. Eric Evans, County Manager, Mr. Michael Peters, County Attorney and Ms. Frangie Mungo, Clerk to the Board.  2. 3. 4. 5.  SAFETY INSTRUCTIONS. Mr. Evans provided safety instructions. Rev.1 Hines provided prayer.  PRAYER.  MINUTES OFI PREVIOUS MEETING PRESENTED FOR APPROVAL. Rev. Hines moved to approve the minutes of the October 5, 2020 meeting as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. A. Sheriff Clee Atkinson and Mrs. Kathy Williams, Animal Shelter Volunteer, came forth to discuss capital campaign for a new animal shelter. Inl light of the State ofl Emergency and in consideration of the recommendations of government andj public health officials tol limit public gatherings, Edgecombe County's Board of Commissioners meeting was closed to the public and the public pabliccommentseds@edgesombeco.com or by mail: addressed tol Eric Evans, County Manager. The public was notified that allj public comments submitted would be read at the meeting. Thej public was also encouraged to listen to the meeting by Thej public was previously notified by thel Board of Commissioners that they will allow ten people to make public comments inj person and to do so, they public must Noj public comments submitted and no petitioners signed up for inj person  SCHEDULED. APPOINTMENT. PUBLIC: PETITIONS.  was encouraged to submit any public petitions via email to  calling the published number.  sign up in advance by calling the Clerk tot the Board.  comments. 7. OTHER BUSINESS:  A., Approval of budget amendments.  Mr. Evans provided explanations on some of the budget amendments. Mrs. Powell moved to approve thel budget amendments as presented. Mrs. Harris seconded the motion, which carried by unanimous vote.  1    B. Approval of purchase agreement with Eastern Petroleum.  Mr. Evans stated that at the Board's September meeting they accepted an offer to] purchase from Eastern Petroleum for property at Kingsboro Industrial Park. The required notice for upset bid was published, and no other bids were received. Therefore, Mr. Evans presented for the Board's considerationa purchase agreement with Eastern Petroleum. This includes the purchase of7 acres at $8,000 per: acre: and an option on another 4.8 acres. Mr. Boswell moved to approve thej purchase agreement as presented. Mr. Webb seconded the motion, which carried by unanimous vote. Mr. Evans stated that the Health Department regularly reviews thei fee schedule to add fees as needed and to ensure existing fess cover the costs associated with providing thes services. He presented for thel Board's consideration changes in fees for both clinical and dental services due to the Medicaid reimbursement rate Mrs. Harris moved to approve the fee changes as recommended by thel Human Services Board. Mrs. Powell seconded the motion, which carried by unanimous Mr. Evans stated that thel Edgecombe County Health Department's Bad Debt Write Off] Policy states that aj patient's account will be handled as Bad Debt when therel has been no activity n the account for more than six months. This does not mean that there willl be no further efforts to collect the debt. In fact, if there is any new activity on the account, for example the patient presents at thel Health Department for services, then the account is reactivated. This action is an accounting method whereas the written off debt nol longer shows on our books as Mr. Boswell moved to approve thel Bad Debt Write-Offi for the Health Department E. Approval of Memorandum of Understanding with NC) Department of Health and Mr. Evans stated that thel NC General Assembly passed Session) Law 2017-41, also known as House Bill 630. This statute requires that all counties enter into an annual agreement with thel NCI Department of] Health and Human Services for all programs except Medicaid. Mr. Evans stated that thel MOU: sets forth performance measures, reporting requirements, and actions to be taken if the performance requirements are not met. This will be thet third year of the Mrs. Harris moved to approve the MOU with thel NCI Department of Health and Human Services for FY-21 and FY-22, and authorize. Mr. Evans to execute the same. Mrs. Powell seconded the motion, which carried by unanimous vote. F. Approval of] Interlocal Agreement with the Town of Whitakers for Coronavirus Mr. Evans stated that he County received $2,086,432 from the State under the Coronavirus Relief fund (CRF). Twenty five percent oft the funds is to be made available to our municipalities. Our distribution plani is based onj population. The Board previously approved agreements for Rocky Mount, Tarboro, Princeville, and Sharpsburg. Mr. Evans presented for the Board's consideration the agreement with the' Town ofWhitakers. The uses offunds proposed are consistent  Approval of] Health Department fees.  increasing. vote.  D. Approval of] Bad Debt Write-off for the Health Department.  areceivable.  as recommended by the Human Services Board.  Human Services.  execution of the MOU.  Relief] Funds.  with the program guidelines.  2    Mr. Webb moved to approve the agreement as presented. Mrs. Powell seconded  the motion.  Mrs. Harris asked about the timeline for acceptance of the funds. Mr. Eric stated that the money has tol bes spent by December 15, 2020.  Thei motion carried by unanimous vote.  Approval of calling for aj public hearing regarding changes in ordinance for Mr. Evans stated that Chapter 8. Article IV of the County Code of Ordinances created anl Emergency Medical Services Advisory Council. Inl light of the County taking over EMS, he recommends that this Council be reactivated. However, he suggests that revisions bei made tot the ordinance. He presented the suggested changes tot the Board. Ine order to make changes tot the ordinance,a a publichearing Rev.] Hines moved to call for: aj public hearing to bel held at thel December meeting. Mr. Boswell seconded the motion, which carried by unanimous vote. A. Approval of] Resolution of] Recognition for retired. Judge Walter H. Godwin, Jr. Mr. Boswell read the resolution and made a motion to approve the resolution as presented. Rev. Hines seconded the motion, which carried by unanimous vote. B. Approval of audit contract: for fiscal vear 2020 with Thompson, Price, Scott, Mr. Boswell moved to approve the contract as presented. Rev. Hines seconded Approval of contract with Carr, Riggs & Ingram for consulting and financial Mrs. Powell moved to approve the contract as presented. Mr. Boswell seconded Mr. Boswell moved to approve al budget amendment to appropriate EMPG monies. Rev. Hines seconded the motion, which carried by unanimous vote.  EMS Advisory Council.  must bel held.  SUPPLEMENTAL, AGENDA  Adams and Co.  the motion, which carried by unanimous vote.  services.  the motion, which carried by unanimous vote. D.A Approval of budget amendment.  8.  APPOINTMENTS. A. Rocky Mount Board of Adjustment. No recommendations. No recommendations.  B. Upper Coastal Plain Council of Governments Board of] Directors.  9.  PLANNING BOARD REPORT. ***Received***  Mrs. Katina Braswell newly promoted Planning Director gave the Planning Board A. Planning Board approved a request for a major subdivision, Eagles Farm  report.  Subdivision by Mr.. John Smith. B. CodeWright] Planners UDO revision update. C.Minutes of October 19,2020 meeting.  10. AFTERLISTS AND RELEASES FOR REVIEWAND APPROVAL.  3    Mrs.' Tarasa Lewis, Tax Administrator, provided an update on the Lowes Home Mrs. Harris moved to approve the afterlists and releases as presented. Mrs. Powell  Improvement, LLCappeal and settlement.  seconded the motion, which carried by unanimous vote. 11. DEPARTMENTAL REPORTS FOR REVIEW.--Reehed":  A. Water Services.  Mr. Michael Matthews came forth toj provide an explanation regarding the Notice to thel Public for Total Trihalomethands: above drinking water standards.  B. Financial Summary report. C. Tourism Development Authority. 12. MANAGER'S! REPORI-"Resehed" A. Update on transition of rescue services. B.COVID-191 update. .Workforce) Development Indicators. D. Sales' Tax Report. E. Social media update. 13. COMMISSIONERS REPORT. 14. ATTORNEY'S REPORT. 15. CLOSEDS SESSION.  Mr. Boswell mentioned the lack of returned phone calls from County departments.  None.  Rev.] Hines moved to enter into closed session to discuss economic development. [N.C.G.S. 143-318.11 (a)(4)!; Personnel matter. [Per N.C.G.S 143-318.110)0)and al legal matter. Mrs. Powell seconded the motion, which carried by unanimous vote. Rev. Hines moved to go out of closed session and resume the regular meeting. Mrs. Rev. Hines moved to approve: a salary of $125,000 forl Mrs. Evans retro. June 2020 Board meeting. Mrs. Harris seconded the motion, which carried by unanimous Rev. Hines moved to approve: a budget amendment of $20,000 for al back-up generator for Focus. Mr. Boswell seconded the motion, which carried by 16. REV. HINES MOVED' TO ADJOURN THE MEETING UNTIL DECEMBER7 2020 AT7:001 P.M. MRS. POWELLSECONDED THE MOTION, WHICH  Harris seconded the motion, which carried by unanimous vote.  vote.  unanimous vote.  CARRIED BY UNANIMOUS VOTE.  Approved December 7, 2020. am-  Frangiel