MIINUTES  REGULAR SCHEDULED MEETING OF THEI BOARD OF COMMISSIONERS  OFI EDGECOMBE COUNTY OCTOBER 5, 2020 AT7:00 P.M. INTHE CARMON AUDITORIUM TARBORO,1 NORTH CAROLINA  1.  MEETINGCALLEDTOORDER BY CHAIMANLFONARD WIGGINSAT MEMBERS PRESENT: Mr. Leonard Wiggins, Chairman, Rev. E. Wayne Hines, Vice-Chairman, Mr. Donald Boswell, Mrs. Viola Harris, Mr. William Wooten, Mr.  7:00 P.M.  Ralph Webb and Mrs. Evelyn Powell. MEMBERS ABSENT: None.  OTHERS PRESENT: Mr. Eric Evans, County Manager, Mr. Michael Peters, County Attorney and Ms. Frangie! Mungo, Clerk to the Board. Mr. William Johnson, Assistant County Manager, provided safety instructions.  2. 3. 4. 5.  SAFETY INSTRUCTIONS. Rev. Hines provided prayer.  PRAYER.  MINUTES OF PREVIOUS MEETING PRESENTED FOR APPROVAL. Rev. Hines moved to approve thei minutes as of the September 8, 2020 as presented. Mr. Wooten seconded the motion, which carried by unanimous vote. A. Jerry Spruell, Director, Board of] Elections, came forth toj provide an elections  SCHEDULED. APPOINTMENT.  update for 2020 and answered questions from the Board.  Important dates Curbside voting One Stop Voting election hours Edgecombe County statistics report  6.  PUBLIC PETITIONS.  Inl light of the State of] Emergency and in consideration of the recommendations of government and public health officials tol limit public gatherings, Edgecombe County's Board of Commissioners meeting was closed to the public and thej public publiccomments@eds@edgecombeco.com or by mail addressed tol Eric Evans, County Manager. Thej public was notified that allj public comments submitted would be read: at the meeting. Thej public was also encouraged to listen to the meeting by Thej public was previously notified by the Board of Commissioners that they will allow ten people to make public comments inj person and to do so, they public must No public comments submitted and noj petitioners signed up for inj person  was encouraged tos submit any public petitions via email to  calling the published number.  sign up in advance by calling the Clerk to the Board.  comments. OTHER) BUSINESS: Squad.  7.  A. Approval of Memorandum of Agreement with Edgecombe County Rescue  1    Mr. Evans stated that on September 28, 2020, the Board of Edgecombe County Rescue Squad approved al Memorandum of Agreement to request Edgecombe County to assume the responsibility of providing emergency services. The MOA further describes an agreement forl both parties related to thei necessary actions to make this transaction happen. Ini thel best interest of both parties and, more importantly, the citizens of Edgecombe County he recommended that we proceed with this transition ofs services and we pursue the described actions for that tot take place. He recommended that thel Board approve the Memorandum Mr. Wooten moved to approve the MOA as presented. Mrs. Harris seconded Mr. Evans asked for thel Board's consensus in offering the County's vacation accrual rate to those hired with certain amount ofyears worked in thel Rescue  of Agreement as presented.  the motion, which carried by unanimous vote.  Squad as well asl longevity. There was no objection from thel Board. B. Approval of] budget amendments.  Mr. Evans provided an explanation on some of the budget amendments. He explained budget amendment #2 to reclassify a portion of thel Rescue Squad's FY2021 Budget to a separate department. He also made a correction to the amended budget amount, which should be $800,000 not $750,000. Mr. Wooten moved to approve the budget amendments as presented. Mrs. Powell seconded the motion, which carried by unanimous vote.  C. Approval of Corning encroachment easement.  Mr. Evans stated that ROCLOGILLCis thel landholding entity for the property on which Corning's facility isl located. They need to construct and maintain two stormwater management pond outfalls ont the northern part of their property. These outfalls will encroach onto County property in order to construct, install, maintain, repair, replace and use thej pond outfalls. These outfalls will be located between their property and the' Tar River, and therefore will drain towards county-owned property. Our engineers have evaluated the plans and determined that it will not be detrimental to the county's property. Mr. Webb moved to approve the encroachment easement as presented. Mrs. Harris seconded the motion, which carried by unanimous vote. D. Approval of] Human Services Board recommendation fors stipends. Mr. Evans stated that thel Edgecombe County Human Services Board members currently receive as stipend for each meeting they attend. Considering the need to refrain from meeting inj person due to the COVID-19 Pandemic, their Board recently approved a change to their bylaws which allows them tol hold electronic meeting. With that, they have also voted to recommend that thel Board consider authorizing thes stipend payment even ift they attend remotely. Mr. Evans recommended that thel Board authorize thej payment ofas stipend for the Human Services Board, and any other board that currently receives a meeting stipend, toi include: a member's remote participation by approved electronic means where Mrs. Powell moved to: approve thej payment oft thes stipends as recommended. Mrs. E. Approval of Memorandum of Understanding related to the allocation of HOME  that board is otherwise. allowed to meeting remotely.  Harris seconded the motion, which carried by unanimous vote.  2    Program funds.  Mr. Evans stated that the City of Rocky Mount has determined there to be unallocated HOME program funds availablei to the Down) East HOME Consortium. These arei funds from the US Department of Housing and Urban Development that provide for housing activities primarily for low income families. Ofthe $1,729,962 available, $573,791 is allocated to serve households in Edgecombe County. The City of Rocky Mount as thel Lead Entity for the DEHC will administer these funds in close coordination with our staff. Mrs. Harris moved to approve thel Memorandum of Understanding as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. F. Approval of revised Interlocal agreements with Towns for the Coronavirus Relief Mrs.] Boswell moved to approve the revised agreements as presented. Mr. Wooten G. Approval of resolutions recognizing three of the oldest citizens of the County. Mr. Evans read the resolution recognizing Ms.J Julie Clinton, Ms. Irene. Jones and Ms. Cassie Mae Cloyd Smith, who are currently or willl be turning 106 years old. Mrs. Powell moved to approve the resolutions as presented. Mrs. Harris seconded H. Approval of a resolution changing the November. 2. 2020 Board of Commissioners Mr. Evans stated that thel November Board of Commissioners: meeting is scheduled for November 2, 2020. The auditorium will not be available that night being that it willl be set up for the election the next day. For social distancing, he recommended that we move the meeting to the first floor conference room in the Human Services Building. He recommended that thel Board approve the resolution to move the location of thel November 2, 2020 meeting to the Human Rev. Hines moved to move the meeting as recommended. Mr. Boswell seconded I. Approval of Nash, Edgecombe, Wilson Regional Hazard Mitigation Plan. Mr. Evans presented for the Board's consideration a resolution to approvea Regional Hazard Mitigation Plan. This is an updated plan for the existing and includes Nash and Wilson counties. The plan strives tol layout strategies tol lower the risks tol life and property from the array of natural hazards. He presented in the agenda packets excerpts from the full plan. The document is over 600 pages and a complete copy is available for anyone who would like to review it. Mr. Boswell moved to approve the resolution as presented. Mr. Webb seconded Mr. Evans stated that he discovered there are five positions that were previously approved, and in which we haves staff members classified, that were left off from  Fund.  seconded the motion, which carried by unanimous vote.  the motion, which carried by unanimous vote.  meeting place.  Services building.  the motion, which carried by unanimous vote.  the motion, which carried by unanimous vote. J. Approval of revisions toi fiscal vear 2021 pay plan.  the most recently approve pay plan. These positions are:  Administrative. Assistant Administrative. Assistant II Tax Assistant Executive. Assistant  Grade7 7 Grade 8 Grade 8 Grade 10  3    Administrative. Assistant II  Grade1 11  Also, depending on thel Board's action related to the Memorandum of Agreement for Emergency Services, there are new positions needed. Theyi include:  Emergency Medical' Technician - Basic Grade 11 Emergency Medical Technician-Adyanced Grade 14 Emergency Medical Techniclan-Paramedic Grade 16  Assistant Supervsor/Paramedic Supervisor/Paramedic  Grade 17 Grade 19  The duties of the Emergency Medical Services Coordinator, which is an existing position, needs tol be revised. This position would be the main operational manager forl EMS. Mr. Evans recommended that this position be moved from Mr. Wooten moved to approve the revised Pay Plan for FU-2021 as presented. Mr. Boswell: seconded the motion, which carried by unanimous vote. K. Approval of Purchase Agreement with Eastern Petroleum. Mr. Evans asked that this item be tabled at this time.  Grade 19 to Grade 21.  Mr. Wooten moved to table this item. Rev. Hines seconded the motion, which L. Approval ofal Proclamation tol Recognize October as Cyber Security Awareness Ms. Tabatha Summerlin, ITI Director, read the Proclamation to Declare October Mr. Boswell moved to approve the proclamation as presented. Mr. Wooten 1. Approval ofaresolution regarding financing to purchase radios for Sheriff's Mr. William Johnson, Assistant County Manager,provided information. Mr. Boswell moved to approve the resolution as presented. Mr. Webb seconded  carried by unanimous vote.  Month.  as Cyber Awareness Month.  seconded the motion, which carried by unanimous vote.  SUPPLEMENTAL AGENDA. Office. EMS and Maintenance.  the motion, which carried by unanimous vote. APPOINTMENTS. A. Rocky Mount Board of Adjustment. No recommendation. B. Airport Authority Board. No recommendation.  8.  Mr. Wooten moved to reappoint Mr. Harold Thompson. Mr. Boswell seconded Upper Coastal Plain Council of Governments Board of Directors.  the motion, which carried by unanimous vote.  9. AFTERLISTS AND RELEASES FOR REVIEW AND APPROVAL. seconded the motion, which carried by unanimous vote. 10. DEFARIMENTALREPORTS FOR REVIFW.-Reeived":  Mr. Wooten moved to approve the afterlists and releases as] presented. Mr. Boswell  A. Water Services. B. Financial Summary report. .Tourism Development Authority.    D. Hurricane Matthew update. 11. MANAGER'S. REPORE-"Reched": B.C COVID-19 update.  A. Update on recreation efforts and grant with NC State University.  c.Workforcel Development Indicators. D.Tarboro Rotary's] Field of] Honor Display. E. Home and Community Care Block Grant.  Mr. Evans presented the request from. Judge Walter Godwin, whoi is scheduled to retire at the end of October, tol hang his] portrait in the Courthouse. The Board had Mr. Webb mentioned that Governor's recognition regarding Respiratory Care Mrs. Harris talked about thel Professional Leadership Development Course that she  no opposition.  12.. COMMISSIONERS REPORT. Practitioners Month.  and] Mrs.] Powell are enrolled in. 13. ATTORNEY'S) REPORT. 14. CLOSED SESSION.  None.  Mr. Wooten moved to go into closed session to discuss: A. Economic Development. N.C.G.S. 143-318.11 (a)(4)] B. Personnel matter. [Per N.CGS1453IBII0XO1  C.L Legal matter.  Legall Matter [Per N.C.G.S 143-318.11(a)(3) to consult with the attorney to preserve attorney-client privileged information, including receiving: advice regarding Eastpointe Human Services V. North Carolina Department of Health and Human Services, et al.; Duplin County Superior Court, 17-CVS-466.) Rev. Hines moved to go out of closed session and resume the regular meeting. Mr. 15. MR. BOSWELLMOVED TO ADJOURN THE MEETING UNTIL NOVEMBER 2,2020 AT7:001 P.M.MR. WOOTEN: SECONDED THE MOTION, WHICH  Mr. Boswell seconded the motion, which carried by unanimous vote Boswell seconded the motion, which carried by unanimous vote.  CARRIED BY UNANIMOUS VOTE.  Approved November 2, 2020. Gu My Frangie Mungo, Clerk tot the Bbard  5