MINUTES  REGULAR SCHEDULED! MEETING OF THE BOARD OF COMMISSIONERS  OF EDGECOMBE COUNTY NOVEMBER 1,2021 AT'7:001 P.M. INTHE CARMON. AUDITORIUM COUNTY ADMINISTRATIVE BUILDING TARBORO, NORTH CAROLINA  1.  MEETINGCALLED TOC ORDER BY CHAIRMAN LEONARD WIGGINS. AT MEMBERS PRESENT: Mr. Leonard Wiggins, Chairman, Rev. E. Wayne Hines, Vice-Chairman, Mr. Donald Boswell, Mr. William Wooten, Mrs. Viola Harris and OTHERS PRESENT: Mr. Eric Evans, County Manager, Mrs. Natalie Bess, Deputy County Manager, Mr. Michael Peters, County Attorney and Ms. Frangie Mungo,  7:001 P.M.  Mrs. Evelyn Powell.  MEMBERS ABSENT: Mr. Ralph Webb.  Clerk to the Board. SAFETY: INSTRUCTIONS. Mrs. Bess provided safety instructions. Rev. Hines provided thej prayer.  2. 3. 4. 5.  PRAYER.  MINUTES OFI PREVIOUS MEETING: PRESENTED FOR APPROVAL. Rev. Hines moved to approve the minutes of the October 4, 2021meeting as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. 1. Mr. Wiggins called a public hearing is called to order to receive citizen comments relative to thel Proposed Amendments to the Edgecombe County Unified  PUBLICI HEARING:  Development Ordinance (UDO).  Mr. Peters read the public notice as] published.  Mr. Evans called onl Mr. Chad Meadows, with CodeWright: Planners, toj present. Mr. Meadows presented the following with the objective of conducting the public  hearing and consideration of adopting thel Draft UDO:  Project background. Overview of edits. Document structure. Administration. Applications. Districts. Land uses. Nonconformities. Standards. Violations. Word usage. Final steps.  Mr. Meadows answered questions from thel Board.  Mr. Wiggins called for public comments. Therel being none thej public hearing  was adjourned.    Mrs. Harris read thel Resolution to Adopt Amendments to the Unified Mr. Meadows stated that thei resolution willl become effective immediately. Mrs. Powell moved to adopt the resolution as presented. Mr. Wooten seconded 2. Mr. Wiggins called aj public hearing to order to receive citizen comments relative tot the proposed redistricting for Edgecombe County Commissioners districts. Mr. Evans stated that two redistricting alternatives have been presented for the Board's consideration. These two alternatives are proposed with the goad of reaching a permissible range (+1-5%) of the ideal district size based on the County's 2020 population. They were also developed based on the priority criteria that thel Board chose at thel last meeting. At thel last meeting, these alternatives were) presented and discussed and thel Board called for aj public hearing to allow citizens to make their views know regarding the proposed maps. These proposed districts havel been on display in the County Administration Building, as well as on our website. Mr. Evans stated that following the public hearing, thel Board can choose to approve one of the alternatives presented, or request another alternative be drawn. The deadline to adopt revised districts is Mr. Wiggins called for public comments. There being none thej public hearing Mr. Wooten moved to approve plan entitled Option A and thel Resolution Adoptingl New Election District Boundaries. Mrs. Harris seconded the motion, Mr. Wooten read thel Resolution Adopting New Election District Boundaries. A. Michelle Etheridge, Interim Health) Director, presented COVID-19 update. Mrs. Etheridge stated that as of October 27, 2021 NC DHHS reported 7,913 cases of COVID-19 in Edgecombe County. Group most affected is white females in the age group of25-49. There has been a decline in the daily case: averages. Shej providedi information on demographics on cases, deaths and vaccines. Death count due to COVID-19 is 125. Total vaccines given inl Edgecombe County equals 44,776. (41%). She provided information on COVID-191 testing, vaccines, Rev. Roosevelt Higgs, via telephone call-in, stated that his reason for calling in related to a death at the hands ori in the custody of law enforcement of Edgecombe County. He stated that he was speaking from a personal perspective. On. July 5, 19601 his mother received a call that her husband was deceased. Prior to July 5th, his father was a WWI II Veteran and from time to time he would have episodes related to this. He stated that he remembered the Sheriff officers picking up his father with the understanding tol his mother that they were carrying him to Goldsboro. He never madei it to Goldsboro. He stated that on July 10th his father was funeralized. Hes stated that his family never understood what clearly happened tol his father while he was in custody of thel Edgecombe County Sheriff's Department. He asked thel Board to search their records tos see what really happened to their father, which would be a great comfort tol his family. Hes stated that his father's name was Lewis  Development Ordinance.  the motion, which carried by unanimous vote.  Mr. Peters read the public notice as published.  November 17,2021. was adjourned.  which carried by unanimous vote. SCHEDULED APPOINTMENTS.  6.  community events and incentives. FUBLICPETITIONS.  7.  Frederick Higgs.  2    8.  OTHER. BUSINESS: A. Approval of budget amendments.  Mr. Boswell moved to approve thel budget amendments as presented. Rev. Hines B. Approval of] Resolution to Honor Mr. Gordan Campbell, World War II Veteran. Mrs. Harris moved to approve thel Resolution tol Honor Mr. Gordan Campbell as presented. Rev. Hines seconded the motion, which carried by unanimous Mr. Boswell read the resolution and the support information about Campbell He was born April 3, 1920- 101 years, six months, 28 days of age Resident of Tarboro and Edgecombe County since 1998 Served as a member of thel Merchant Marines in World War II and the Navigated over more than 25 trips across the Atlantic Ocean Possibly not only the oldest veteran in Edgecombe County, but possibly the Approval ofl Kingsboro Infrastructure Project Change Order #7. Mr. Evans presented for the Board's consideration Change order No. 71 for the contract with' TA: Loving Company. The contract is for the extension of water service into the Kingsboro Business Park. The details of the change order are described in the attached document. Thej proposed change order adds $790,915.00 for at total cost of $6,906,500.69. This project, including this change order, is funded by grants from the Golden LEAF Foundation and NC Department of Commerce-Industrial Development Fund. Mr. Boswell moved to approve Change Order #7 as presented. Rev. Hines seconded the motion, which carried by unanimous vote. D. Approval of Change Order #1 for EMS Station #2 Renovation Contract. Mr. Evans presented for thel Board's consideration Change Order No. 11 for the contract with Long's Homel Repair. The contract is for the post-mold remediation renovation at] EMS Station No.2. The details of the change order are described in the attached document. The proposed change order adds $11,700.00 for at total cost ofs $109,800. Sufficient funds to cover this change order are already budgeted in the Maintenance Department. Mrs. Harris moved to approve Change Order No. 1 as presented. Mrs. Powell seconded the motion, which carried by unanimous vote. E. Approval of Resolution Directing the Application to thel Local Government Commission for the Approval of Water and Sewer Revenue Bonds. Mr. Evans stated that now that the sewer project for Speed is complete, itis necessary that we convert thej project's temporary financing toj permanent financing. Thisi includes thei issuance of Water and Sewer Revenue Bonds in the amount of $503,000. First, thel Local Government Commission must approve this. Mr. Evans presented a resolution directing the application to thel Local Government Commission for approval. Mr. Evans recommended that the Board convene as the Governing Body for Water and Sewer District No. 4: and Mr. Boswell moved to recess as Board of Commissioners and convene as the Governing Board of Water and Sewer] District No. 4. Mrs. Powell seconded the  seconded the motion, which carried by unanimous vote.  vote.  which somei is listed below:  United States Army. State of North Carolina  approve the resolution as presented.  motion, which carried by unanimous vote.  3    Mr. Boswell moved to approve thel Resolution Directing the Application to the Local Government Commission for the approval of Water and Sewer Revenue Bonds. Rev. Hines seconded the motion, which carried by unanimous vote. Rev. Hines moved to adjourn the meeting of the Governing Body for Water and Sewer District No. 4 and resume the regular Board of Commissioners meeting. Mrs. Harris seconded thei motion, which carried by unanimous vote. F. Approval of request for thes sale of service weapon to retiring Sergeant Leonard Mr. Evans stated that NC: Statute 20-187.2 allows the Board of Commissioners to award a retiring officer his/her service weapon. Its specifically states that you may do so at aj price determined by you as the governing body. Sheriff Atkinson has requested that consideration be given for retiring Sergeant Leonard Powell and Captain Norman Dozier. Tos show the County's appreciation for their exemplary service, and toj provide a memento to that service, Mr. Evans recommended that the Board approve the transfer of their service weapons at a price of$1 upon the retirement of Sergeant Leonard Powell Rev.) Hines moved to approve the request as presented. Mr. Boswell seconded Mr. Evans presented for the Board's approval thel Holiday Schedule for 2022. The dates listed are consistent with our personnel policy. Mr. Boswell moved to approve the 2022 Holiday Schedule as presented. Rev. Hines seconded the motion, which carried by unanimous vote. H. Approval of contract amendment for Southern Health Partners. Mr. Evans stated that Sheriff. Atkinson has presented for the Board's consideration Amendment #1 for the contract with Southern Health Partners. The contract is toj provide health services at thel Detention Center. The propose amendment increase the twelve-month annualized cost by $10,950 to $501,351.24. It also raises the threshold for the average daily inmate population to 2201 from 170. As in the original contract, when the average daily population exceeds this threshold, aj per diem rate of $.77 is charged for Mrs. Harris moved to approve the contract amendment as presented. Rev. Hines seconded the motion, which carried by unanimous vote. Approval of Retention and Disposition Schedules. Mr. Evan stated that per North Carolina General Statute, thel Department of Natural and Cultural Resources, Division of Archives and Records is responsible for determining which) public records must be retained and for how long. They do sol by publishing, and periodically amending, al Records and Retention Schedule. Mr. Evans presented thel latest schedules, which we are required to adopt. Onei is for General Records and the other for Program Mrs. Powell moved to adopt the Records Retention and Disposition Schedule for General Records as presented. Mr. Boswell seconded the motion, which Mrs. Powell moved to: adopt the Records Retention and Disposition Schedule  Powell and Captain Norman Dozier.  and Captain Norman Dozier.  the motion, which carried by unanimous vote. Approval of 2022 Holiday Schedule.  eachi inmate over this limit.  Records.  carried by unanimous vote.  4    forl Program Records as presented. Mr. Boswell seconded the motion, which Mr. Evans stated that in thel last two years, wel havel been able to replace old and outdated computers in several departments. Staffi in thel IT Department have wiped the hard drives clean and prepared them for decommission. There isl likely resale value in these units. Mr. Evans recommended that the Board approve thel list of devices for surplus and authorize their sale on GovDeals. Mr. Boswell moved to approve thel list as recommended and to authorize their sale on GovDeals. Rev. Hines seconded the motion, which carried by  carried by unanimous vote.  J. Approval ofs surplus of decommissioned computers.  unanimous vote. APPOINTMENTS:  9.  A. Parks and Recreation Advisory Board.  Mr. Evans stated that at thel last meeting the Board created a Parks and Recreation Advisory Board. The structure of the Board is as follows: Two members representing municipal interests; One representative from Edgecombe County Schools;  One County Commissioner;  One member representing Cooperative Extension (local or state office); Two members representingmom-profit organizations withi interests inj parks Four members atl large who represent the interests of public regarding parks Mr. Evans stated that we previously had a Parks and Recreation Taskforce. He recommended that as many members oft the' Taskforce members that may serve in one oft theses seats be considered. The following Taskforce members are Oscar Mabry, Pinetops Councilman - Municipal Representative Lanetta Scott, Resource Center Coordinator- Edgecombe County Regina Mosely, Extension Agent - Cooperative Extension Sue Howard, Edgecombe Memorial Library - Non-profit. There will remain seven seats on this board and staff will continue to seek other Rev. Hines moved to appoint Mabry, Scott, Mosely and Howard as recommended. Mrs. Harris seconded the motion, which carried by unanimous Mr. Evans stated that the termi for Mr. Rusty Holderness has expired and he has reached his term limit for the Tourism Development Authority. Atits] last meeting, the' TDA voted to recommend the appointment ofl Mr. Deepen Parikh, owner of thel Best Western-Sure Stay Hotel in Tarboro to replace him. Mr. Boswell moved to appoint Mr. Parikh. Mrs. Powell seconded thei motion, Mr. Evans stated that the Board has one appointment remaining for the Tarboro-Edgecombe Public Arts Commission. Mr.James Barnes has submitted an application forl Boards and Commissions and wishes tol be considered for this  and recreation; and and recreation.  willing to serve in the following slots:  Schools  candidates. vote.  B. Tourism Development Board.  which carried by unanimous vote. Arts Commission. at-large seat.  5    Mr. Boswell moved to appoint Mr. Barnes as recommended. Rev. Hines seconded the motion, which carried by unanimous vote. 10. AFTERLISTS. AND] RELEASES FOR REVIEW AND APPROVAL. seconded the motion, which carried by unanimous vote. 11. CONTRACTS) FORI REVIEW AND APPROVAL. motion, which carried by unanimous vote. A. Water Services. B.F Financial Summary report.  Mrs. Harris moved to approve the afterlists and releases as presented. Mrs. Powell Mrs. Harris moved to approve the contracts as presented. Mr. Boswell seconded the  12. DEPARTMENTAL REPORTS FOR REVIEW-Reehed":  C.Health Department - Annual Child Fatality Prevention Team Report. Mr. Evans introduced. Mrs. Veronica Hill to thel Board as thei new Human Resources Director. Mrs. Hill has 14 years with the County in the Finance Department as Accounting Technician and was promoted to Payroll Administrator.  13. MANAGERSREPORI--Received":  A. Workforce Development indicators. B. Vance Street Project Groundbreaking. C. Sales' Tax report. D. Citizen feedback form. 14. COMMISSIONERS REPORT. 15. ATTORNEYSREPORI 16. CLOSEDSESSION.  None.  Mr. Boswell moved to go into closed session to discuss A. Economic Development. [N.C.G.S. 143-318.11 (a)(4)] B. Personnel Matter. [N.C.G.S. 143-318.11 (a)(3)] Mrs. Powell seconded the motion, which carried by unanimous vote. Rev.1 Hines moved to go out of closed session and resume the regular meeting. Mrs. Powell seconded the motion, which carried by unanimous vote. Mr. Wooten moved to approve the salary of $101,174.00 for the Sheriff. Mrs. Powell seconded the motion, which carried by unanimous vote. Mrs. Harris talked about LGC and the status of the. Assistant Finance Director After discussion Mr. Wooten moved to amend thej job description of the Assistant Finance Director's position by changing the Special Requirements: North Carolina Government Finance Officer Certification to *Recommended". Mrs. Harris 17. MRBOSWELL.MOVED: TO ADJOURN THE MEETING UNTIL MONDAY, DECEMBER 6. 2021 AT7:00 P.M. REV.] HINES SECONDED THE] MOTION,  position.  seconded the motion, which carried by unanimous vote. WHICH CARRIED BY UNANIMOUS VOTE.  December 6, 2021.)  Sa  Frangie Mungo, Clerk to thel  hyu  6