MINUTES - MARCH: 15,2021  The Caswell County Board of Commissioners met in regular session at 9:00 a.m. on Monday, March 15, 2021. The meeting was held electronically using Zoom Webinar software. Members present: David J. Owen, Chairman, Jeremiah Jefferies, Vice Chairman, William E. Carter, John D. Dickerson, Nathaniel Hall, Rick McVey, Steve Oestreicher. Also, present: Bryan Miller, County Manager, Brian Ferrell, County Attorney, and Debra Ferrell representing The Caswell  Messenger. Paula P. Seamster, Clerk to the Board, recorded the: minutes.  WELCOME  MOMENT OF SILENT PRAYER  Chairman Owen read a couple of cards that the Board had received. The first card stated "To the Caswell County Board of Commissioners and Staff. We were sO touched to receive the flower you sent and appreciate your kindness. We are grateful you are aj part ofour lives. Sincerely, The Family ofN Mary Eliza Jeffries McCain. Judy, Jeff, and Darrell (McCain). The second card was from the County Outreach Ministry. He stated that the card would be made available for everyone to see. Commissioner Owen stated that it was al lengthy card but he read the last line "Thank you for the support ofthis Ministry...3 Those who bless others are greatly helped by God and you have blessed us with your donation." He stated that the donation was through the  CARES Act funding.  Chairman Owen opened the meeting with ai moment of Silent Prayer.  PLEDGE OF ALLEGIANCE  The Board of Commissioners and all the guests ini the attendance recited the Pledge of  Allegiance.  PUBLIC COMMENTS  Commissioner Owen stated that he wanted to make one correction that was made on aj public comment last week and he stated "The comment was that this Board voted 51 to 2 on. July 6, 2020 tol leave all thei monuments in place, Ijust want to correct that because that wasi not the motion, Commissioner Hall made the motion and here is the motion Commissioner Hall said that Imove that wei receive the statue from the Square. So, the Board actually voted 51 to 21 not to remove the  statue, not the monuments on the Square." The clerk read the public comments received:  "R. David Wrenn. Good morning Board of County Commissioners, Today, we are presenting to the board the second installment ofour signed petitions which will now: make our total well over 1000 names of who want all the monuments to stay on the Square, as they are today. Many more petitions will be presented again at a later date. Again, we want to be clear that these are not just statues as some people say, rather they are. historic monuments. They are ai memorial monument to those who fought and or died ini the War between the States, a memorial to our Caswell soldiers who died during World War1 &2 and a memorial honoring al leader in Caswell County    education. Ibelieve this shows the board that there are: many, many people that support keeping our monuments on the Square and now Mr. McVey can'tsay that nobody has spoken out in favor of keeping the monuments inj place. Almost everyone wel have spoke to about this said that they will comet to the Commissioners meeting to voice their opposition to moving the monuments and they want to do this inj person and face to face. So, we are asking you to start meeting at night, in person, tol hear what your constituents want to say. Ifour schools can be open, the Commissioners meetings should be open. Wel hope you will look hard and study this issue becausei it represents our past and is part ofo our history. Our county motto is preserving the past & embracing the future'. We thank you and strongly urge you to do the right thing.  Thank you." (A copy oft the petition is attached).  Pleases support and sign our petition tol let the Commissioners of Caswell County know that we oppose the removal oft the historical memorial in our town square dedicated tot those individuals who fought duringt the Civil War. Wer would like all monuments tot bel left as theya are, including! butr not limited tot the aforesaid statue as wella as ther memorials honoring the soldiers in World War I, Worid War II, and  N.L. Dillard.  Thank) youf fory your support and signature.    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LastName Mobe Shndu First Name,tast Name  Address 3233 KerrsChapel R,Eln27244 Address 1243 RasccDmernR Address 3333Verko chpffhN Address 189 Address Doune f Flor 27244 491 Wokecy Worksla 27330 Address 13137hcA Dhmuron Bunkche MNC 37217 Address Address Address Address Acdress 3873 Ashbvd Rd Rdb27326 Address 398 Hahbvd RC Rbullenzzpe Address 42Sh ll,DBalh Addresi AS4 milesville 2DEls Address S7hd-Maale Address Address Amplaylect Address Ssykakf-HDr Flan/c. Address AoeBlZe Adaipi 1 yne Address Address Address Address 7mll Address 7630 char Gue PA Address 91 AwGcRL Address  Burlingten  PSgkIREL Address 32A6Ashiand RaDadovlle Nc273a0  22244 Nc37B30 d1644  Stepnontxkon 389BAShlar Rd Radovile Lovo Stonbach 179 SbCehManioin Poi, Ekn, NC  Chk HE 2611 gandy Ceok Sc4. Rz  Baps.  Je . SMith 543 Jannif-Dr 17330 Aeekdartbas A1 10 Rid27320 Baah barEms b47 y7 RKK2Bo  RLRE7    MiltonNc  TRcHyKLR 198old SARNRd,TReS  First Name, Last Name Bi Bagnelon First Name, Last Name Chavls 5Wns First Name, Last Name First! Name,LastN Name Duint Sy Ready First Name, Lasi  Address Address Address  H4MRGAA RWhMCa  1094Tve DA fot6 Address Address Address  NC 2363  6vahaw,  461 Fhehan Dave Buctiyin NLRiF  24Pklips Rd  WHhalay  "Good Morning Caswell County Board of Commissioners, my name is Earnestine Hamlett. I am one oft the Concerned Citizens of Caswell County. I am one ofmany citizens who havel been lobbying for the relocation ofthe confederate statue on the Town Square since. July of2020. Iam writing to ask the Board ofCommissioners to explain the delay on the progress report or lack of, on the facilitating and redesigning ofthe Town Square which was assigned to the County Manager Bryan Miller. There havel been very little updates on the issue for months. I am aware that the: redesigning oft the' Town Square does include all ofthe monuments. However, let'sr not forget on June 26th, 2020 at 5:00 p.m. aj proclamation declaring a state ofe emergency was declared by Caswell County and thei town ofYanceyville setting a curfew that extended to. July 9th, 2020. The curfew was because oft the social unrest surrounding the confederate monument which is erected in front oft the Historic Courthouse. Caswell County was on high alert with limited police resources toj protect all its citizens. It is with high hopes that this board will not forget how and why we are having this conversation today. On November 30th, 2020, a special board meeting was held. At that meeting it was voted on unanimously after much discussion to direct the staff and necessary boards and committees to pursue the redesigning ofthe Square, with the first step being developing a plan to relocate. ALL: monuments on the Square. At that time, it was obvious that particular issue was settled. It is again we. havel high hopes that this board will stand by its decision to move forward keeping its citizens and the public safe, also  adding to the economic growth of Caswell County."  RECOGNITIONS  Chairman Owen recognized Ms. Ashley Kirby, Administrative Assistant, on behalfof Alamance Community College on making the Honors List for part time students this past semester. Her    outstanding grades placed her amongst a select group ofs students that have achieved academic Commissioner Carter recognized the healthcare workers at the health department for getting the vaccinations out as well as the pharmacists and drug stores for giving the vaccinations. He also recognized Ms. Gwen Vaughn on her retirement for sO many years with Caswell County Government. Commissioner Carter stated that Ms. Vaughn did an outstanding job and wished  excellence. He congratulated Ashley on this.  heral happy retirement.  ACTION ITEMS APPROVAL OF AGENDA  Chairman Owen stated that there are several items that needed to be amended on the agenda and he asked the county manager to list those items and where they would be on the agenda. Mr. Miller stated that the COVID-19 moved from Item 101 to item 7, the SheriffTony Durden will appear before the Board to talk about vehicle funding as. Agenda Item 8, Agenda Item 7 will move to 9, Agenda Item 8 will move to 10, add DOT Tipping Fees as Agenda Item 11, and Chairman Owen asked ift there were other amendments to be made to the agenda. Commissioner Jefferies moved, seconded by Commissioner McVey to approve the agenda as amended. After a roll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher and Owen voted in favor.)  Agenda item 9 will move to 12.  BOARD MINUTES  Chairman Owen asked ift there were any corrections to the February 22, 2021 Special Meeting Minutes, February 25, 2021 Special Meeting Minutes, or March 1, 2021 Regular Meeting Minutes. Chairman Owen stated that with: no corrections the Minutes stand approved.  COVID-19UPDATE  Ms. Jennifer Eastwood, Health Director, thanked thel Board for moving her up on the agenda due to the health department holding a vaccination clinic starting at 10:00 a.m. today. She stated that the county's case number are. looking a lot better. Ms. Eastwood stated that the county had 2017 cases and 25 oft those are active cases. She stated that county had one additional death to: report bringing the county'st total to 25. Ms. Eastwood stated that a couple of goals have been met over the last week, the latest counties summary report Caswell is now a yellow county and the county's positivity rate was sitting at 5% and she hoped the county would continue to stay there. She stated with spring break and Easter coming up the county did not want to see an up tick in the cases sO she asked the county to continue doing what it had been doing and to continue practicing the three Ws. Ms. Eastwood went over some guidance that was released by the CDC last week which said ifs someone is fully vaccinated and around other individuals who are fully vaccinated they do not have to wear a mask and if you are around other people from one other    household besides your own even ifthey are unvaccinated you do not have to wear ai mask. She stated that this would not apply when in public or gatherings of! people from multiple households. Ms. Eastwood stated that the definition of fully vaccinated meant 14 days after the second shot. She stated that the county had administered 4,779 first doses and 2,643 second doses which represents 11.7% oft the county's population is fully vaccinated right now and 21% is at least partially vaccinated. Ms. Eastwood stated that the county continues to receive the Moderna vaccine and does not expect the county to: receive the. J &J vaccine for at least a couple of weeks. She recommended that individuals waiting on the one-shot vaccine to try to get it somewhere else ifit is available. Ms. Eastwood stated that Parks Recreation was still being used as the pod for vaccination clinics. She stated that Wednesday will be the next vaccination day for the week but it will be a short clinic because it has been one month since the storm and the short supply ofvaccinations but next week will be al huge week for thel health department. Ms. Eastwood stated that second doses for around 900 will be done on Wednesday, first doses of around 500 will be done on Thursday, and then second doses for the school staff on Friday. Commissioner Oestreicher asked Ms. Eastwood how many hours were in her day. Ms.  Eastwood responded that she goes on about 4 hours of sleep now.  Chairman Owen thanked Ms. Eastwood for the update and thanked her for what she was doing.  SHERIFF DURDEN  Chairman Owen moved on tol Item 8 Sheriff Durden from the Sheriff's Office. Mr. Norris responded that he did not see where SheriffDurden had joined the meeting. Chairman Owen stated that the Board would hold Item 8 until SheriffDurden can connect. PROCLAMATION DESIGNATINGTHE MONTH OF APRIL AS "NORTH CAROLINA811  SAFE DIGGING MONTH"  Chairman Owen asked the county manager to read the proclamation.  Mr. Miller read the proclamation:  Proclamation  Caswell County, designating the month of April 2021 as "North Carolina 811 Safe Digging WHEREAS, as utility owners, excavators, designers, and homeowners work to keep pace with North Carolina's economic development, it is important to minimize damages to underground utility lines, danger to workers and the general public, environmental impact, and loss of utility WHEREAS, North Carolina 811, a utility service notification center and leader in education celebrates its 43rd year ofo continuous service toi the State, isl key to preventing injuries and damages  Month."  services to the citizens ofNorth Carolina; and  when excavating; and    WHEREAS, this unique service provides easy, one-call notification about construction and excavation projects that may endanger workers and jeopardize utility lines while promoting workplace and public safety, reducing underground utility damage, minimizing utility service WHEREAS, this vital service, which began in 1978 serves the citizens ofNorth Carolina from the mountains to the coast, educates stakeholders about the need for excavation safety whether the project is as small as planting a tree to designing and beginning construction on a new: interstate; WHEREAS, in 2020, the North Carolina one call system received 2.1 million notification: requests and transmitted over 12.21 million requests, providing protection to utility companesinfrasiucture, NOW, THEREFORE, BE IT RESOLVED, That Caswell County has designated the month of April 2021 as "North Carolina 811 Safe Digging Month" to encourage all excavators and homeowners ofC Caswell County to contact 8-1-1 either by dialing 8-1-1 or contacting NC811 via the webpage ofNC811.org at least three working days prior to digging in order to "Know What's Below," avoid injury, protect the environment, prevent millions of dollars in damages and to remind excavators that three working days' notice is the law, for safe digging is no accident, and  interruptions and protecting the environment; and  and  their employees, excavators, and customers.  that more: information may be obtained by visiting www.nc8ll.org.  S/DavidJ. Owen DavidJ. Owen, Chairman Caswell County Board of Commissioners  March 15.2021 Date  Chairman Owen stated that this was extremely important especially for those who have purchased new homes that already exist, sO they know where thej power lines, telephone lines, etc. come into Commissioner Oestreicher moved, seconded by Commissioner McVey to approve the proclamation as written. Afterar roll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher and Owen voted in favor.)  the house.  RESOLUTION OF THE CASWELL COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE DISPOSITION OF COUNTY PROPERTY  Mr. Miller read the: resolution:  A RESOLUTION OF THE CASWELL COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE DISPOSITION OF COUNTY PROPERTY  WHEREAS, the Caswell County Board of Commissioners (the "Board") received an offer from Wells and West, Inc., on behalf of West Leasing, LLC, to purchase the following described real property owned by Caswell County for the sum of$8,000.00 per acre (the "Offer"):    Approximately 8.5 +/- acres of real property located in the Pelham Industrial Park, being a part of the property acquired by the County in Deed Book 392, Page 316 of the County Caswell Registry, a map ofwhich is available in the Caswell County Clerk's Office, the final boundaries of which are to be determined by a subdivision plat to be recorded at the closing WHEREAS, at a regular meeting oft the Board held on November 2, 2020, the Board proposed to accept the Offer to purchase the Property and directed the Clerk tot thel Board to advertise the Offer WHEREAS, the offeror deposited the amount five percent (5%) of their bid with the Clerk as WHEREAS, the Clerk published a notice oft the Offer for upset bids as required by law; and  of the purchase and sale (the "Property"); and  for upset bids in accordance with N.C. Gen. Stat. $ 160A-269; and  required by law; and  WHEREAS, no upset bid was: received.  THEREFORE BE IT RESOLVED by the Board that the terms oft the Offer as outlined herein and on that certain "Notice of Intent to Sell County Property" attached hereto and incorporated herein by reference, is accepted and thel Property shall be sold to West Leasing, LLC: subject to the terms thereofand upon recording of a survey ofthel Property prepared and recorded at buyer's expense. FURTHER RESOLVED, that the County Manager, County Attorney, Clerk to the Board and Board Chair are hereby authorized and directed to execute any and all conveyance documents  necessary to carry out the resolutions contained herein. Adopted this the 15th day ofl March, 2021.  S/David Owen David Owen, Chairman Board ofCommissioners  Attest: S/Paula Seamster Paula Seamster, Clerk to thel Board  Mr. Miller stated that the total sum ofthe purchase was $64,000 or $8,000 per acre. Commissioner Hall moved, seconded by Commissioner Oestreicher to approve the resolution. After ai roll call vote, the motion carried unanimously by those connected. (Commissioners Carter, Hall, Jefferies, McVey, Oestreicher, and Owen voted in favor.) (Commissioner  Dickerson lost audio connection).    DOTTIPPING FEES  Mr. Miller stated that he had had several communications with residents needing more time to haul storm debris and hel had had several conversations with DOT about the possibility of] DOT repairing and fixing a road that leads back to the debris field in exchange for consideration in the reduction oft the tipping fees associated with storm debris. He stated that DOTI had stated that 3,000 tons of debris will bei removed from the right of ways in Caswell County. Mr. Miller suggested reducing the $45.00 tipping fee to no: more than $10.00 because the county would still have to incur cost with the debris such as grinding the debris and hire an entity to keep the debris pushed back. He suggested reducing tipping fees for DOT contractors to $35.00. Commissioner McVey asked the county manager to explain more about the road that DOT was possibly going to repair, where it goes, use ofthei road, etc. Mr. A.J. Fuqua, Solid Waste Director, responded that the road goes back to the county's temporary debris field as well as the old land field. Commissioner McVey stated that it was. his understanding that the fire departments use this road. Mr. Fuqua responded that the fire departments have used this road for trainings. He added that this road when it rains gets very muddy and iti is hard to maintain with the current solid waste equipment. Commissioner McVey asked what DOTI had agreed to do as far as repairing the road. Mr. Miller responded the DOT had agreed to re-rock the road, cut side ditches toj prevent some of the issues the solid waste director mentioned, and to rework the surface with millings that are currently at the solid waste stock yard. Mr. Fuqua stated that DOT will use the millings to widen the area for the debris. Commissioner McVey stated that DOT would repair thei road to where fire trucks could get back to where they need to go. Mr. Fuqua responded yes. Commissioner McVey stated that DOT would being the road pretty much up to specs. Mr. Fuqua responded yes. Commissioner McVey asked how long the road was. Mr. Fuqua responded that it was between a quarter to al half a mile long. Commissioner McVey asked how much it would cost the county to repair this road. Mr. Miller responded that he did not have any estimates on that but the reduction in fees based on the DOT's estimates would result in a savings to DOT of about $30,000. He stated that the estimate on thei rock to repair thei road would cost around $5,000 to $6,000 and then therei is labor, and equipment associated with that. Commissioner McVey stated that the reduction int tipping fees would save. DOT about $30,000. Mr. Miller responded yes and added that the road Commissioner Jefferies moved to reduce the tipping fees to $35.00 for DOT and tol have DOTto Commissioner Oestreicher asked how long the reduction in tipping fees would last. Mr. Miller responded that he suggested that the time period last through the end oft the DOT's contract. Mr. Fuqua responded that it would just be for the debris from the February 13th storm. Commissioner McVey stated that DOT would come in and fix the road after that. Mr. Fuqua Commissioner Oestreicher asked Commissioner Jefferies to amend his motion to add at timei frame. Mr. Milleri responded that an appropriate time frame would be 75 days. Commissioner Oestreicher  would probably cost the county about $20,000 to repair the road.  repair the road at thel landfill.  responded that DOT would repair the road before and after hauling.  stated 75 days and limited to current storm damage.    Chairman Owen asked Commissioner Jefferies if he was willing to amend his motion. Commissioner Jefferies responded that he was willing to add 75 days to the: motion. Chairman Owen asked Commissioner Jefferies if he was willing to amend the motion to state this was for Commissioner Jefferies moved, seconded by Commissioner McVey to reduce the tipping fees to $35.00 for DOT for 75 days and limited to the Valentine storm debris and to have thel DOTto repair the road at thel landfill. After aroll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher and Owen voted in Mr. Miller asked the Board to reduce the solid waste brush fees to $0 for the residents for an Commissioner Oestreicher asked ift the landfill was getting a lot oft traffic with debris. Mr. Fuqua responded that the first couple of weeks after the storm residents could not get into their yards to remove the debris. Commissioner Oestreicher asked Mr. Fuqua if! he was seeing a lot of debris. Commissioner Oestreicher moved, seconded by Commissioner McVey to suspend the tipping fee for Caswell County residents for the next three weeks for storm debris associated with the Valentine Day storm. After a roll call vote, thei motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher and Owen voted in favor.)  the Valentine storm.  favor.)  additional two-week period or until the next Board meeting.  Mr. Fuqua responded yes.  SHERIFF DURDEN  Sheriff Durden reminded the Board that the Sheriff's department went with Enterprise for its fleet management. He stated that the Sheriff's department has 13 vehicles ini the fleet management program and there are 42 or 43 vehicles in the Sheriff's department fleet in which 7 ofthese vehicles are: inoperable. Sheriff] Durden added that about 13 or 14 more vehicles needed tol bei replaced. He stated that during the last budget the Sheriff's department settled for 4 vehicles due to the pandemic and added that public safety must have vehicles. Sheriff Durden stated that he came before the Board today to asked for vehicles, but he was also going to ask for two positions at the Sheriff's office. He stated that one would be for a U.S. Marshal Task Force and one for courthouse security. Sheriff Durden stated that one officer was taken from the courthouse security to put on the DEA Task Force to help with the opioid crisis. He stated that Caswell is the only Sheriff's office in the state that conducts door duties at the courthouse SO there is ai need for this position. Sheriffl Durden stated that the U.S. Marshal Task Force member would be use: for fugitive warrants as well as tracking sex offenders that cross state. lines. Commissioner McVey asked ifthe 7 vehicles that were down were county owned vehicles. Sheriff Durden responded yes and added that there are 13 vehicles that are leased through fleet management. Commissioner McVey asked Sheriff] Durden ifl he was satisfied with the Enterprise fleet management program. Sheriff Durden responded yes but he did not think the county was fully engaged in the fleet management part oft the program. He added that he was not    sure ifthe county was able to take the vehicles to vendors to get the discount. Mr. Miller stated that the county was currently doing this. Sheriff Durden stated that there were two vendors in the county that were approved which was Caswell Tire and Country Auto. Mr. Miller responded Commissioner Carter asked Sheriff Durden ift the program went by the mileage on the car or the year oft the car. Sheriff Durden responded that hei thought it was through the years. He stated that after four or five years the vehicle is paid for and then Enterprise would sell the vehicle and give the county a credit toward the next vehicle leased. Sheriff Durden stated that the county had not reach that plateau yet as far as turning vehicles in on the lease program. He stated that Enterprise is managing all the Sheriff's vehicles through fleet management. Sheriff Durden Mr. Milleri informed the Board that the initial projections showed about $40,000 of equity in about 5 ofthe vehicles in this month's report and added that this would be discussed during the Commissioner Dickerson asked how many vehicles were assigned to the Sheriff's department. SheriffDurden responded about 421 but 7 oft these vehicles are: inoperable. Commissioner Dickerson asked when the 4 or 5-year-old vehicles go back on the lease program how many miles are on those vehicles. Sheriff Durden responded that Enterprise would like vehicles with the least number ofmiles on them, but the Sheriff's department had vehicles with over 200,000 miles on them. Commissioner Dickerson asked ift those vehicles were on the lease program or county owned vehicles. SheriffI Durden responded that there were 13 vehicles in the lease program and the county started with the lease program three years ago and those vehicles have Commissioner Carter asked ift the county owned vehicles would go back to thel lease program or through county surplus. SheriffDurden responded that lease management recommended that those would be sold or go through county surplus. Mr. Miller responded that the vehicles with Commissioner Oestreicher asked how many vehicles would be in this category. Sheriff Durden responded that he did not have that number in front ofhim. Commissioner Oestreicher asked the Commissioner Dickerson asked how many oft the vehicles listed are used forj patrolling the county and how many of the vehicles are used for other purposes. Sheriff Durden responded that all his deputies patrol the county. He added that he had 17 deputies that are onj patrol. Sheriff Durden stated that the Sheriff's office: is responsible for patrol, serving the civil process, and courts. He stated that 17 vehicles are assigned to patrol. Commissioner Dickerson thanked Commissioner Carter asked what the cost would be to replace the 7 vehicles through the Enterprise program. SheriffDurden responded ift the county lease Dodge Chargers V6 AWD it would cost approximately $600 a month or $7200 a year. Commissioner Carter asked Sheriff  that this was correct.  stated that the Sheriff's department was still driving 2008 vehicles.  budget process.  around 90,000 miles on them.  little to no equity will be surplus by the county and sold at a county auction.  Sheriff to give a guess. SheriffDurden guessed around 8 vehicles.  SheriffDurden.    Durden ifhe was going with all Dodges or something else. He stated that he knew that Rockingham County was using Fords. SheriffDurden responded that he: spoke to Sheriff Sam Page this past Saturday morning to see. how many vehicles hel had and they have about 103 vehicles and that he was, going to get the Dodge Chargers V6. AWD. He added that everyone else was going to the SUVs and the only sedan that would be available would be the Dodge Charger. Commissioner Carter stated that he thought SheriffDurden stated that the cost was $7200 per vehicles. SheriffDurden responded yes but it did noti include the: striping, lights, etc. Commissioner McVey asked ift the old equipment can bet transferred from the old vehicles to the new vehicles. SheriffI Durden responded some oft the equipment can be used but technology Commissioner Dickerson asked if Enterprise was the only company that bid on the contract or were there other providers in the area. Sheriff Durden responded that he brought this before the Board three years ago and the Board voted forit. He stated that he could not remember the process and added that Enterprise was a state. approved vendor. SheriffDurden stated that he went through this process to help relieve the problems with getting vehicles for public safety. Chairman Owen thanked Sheriff. Durden for sharing the information and state that thel Board would keep all ofthis in mind during the budget process. SheriffI Durden thanked the Board.  changes every year.  APPOINTMENTS TOI BOARDS AND COMMITTEES  Board of Health  Commissioner Oestreicher moved, seconded by Commissioner Hall to appoint Jessica "Michelle" King-Stamps to the Board ofHealth. Aftera a roll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher and Owen  voted in favor.)  LETTER FROM BOARD OF ELECTIONS  Chairman Owen informed the Board that hel had: not been ini touch with the Board of Elections, hel had not sent the Board of] Elections a letter, he did speak to the Elections Director about a month ago about receiving complaints about restroom facilities at polling places. He stated that the Elections Director was not aware ofany complaints and he had asked ifhe would check with the precinct heads just to see and somehow the information was relayed to the Board of Elections. Chairman Owen stated that he had still not talked to the Board of Elections, sol he wanted to Board tol know that this was not something that he initiated and received ai response. Commissioner Hall stated that in his district, District 4, there are two precincts and at one of those precincts which is located at the Crossroads there have been some concerns about restrooms there and this was also mentioned int the letter from the Board of Elections. He stated that it was ai nice letter but all it informed the Board about was barriers. Commissioner Hall stated that he hoped that the Board was aware oft the importance of1 bathroom facilities for seniors and for those: individuals with health conditions. He also hoped that the Board would contact the Board of Elections and asked them to look at all precincts to reconstruct the setup ofthe    precincts or to consider moving the precincts because this would be a valuable service to the citizens of Caswell County. Commissioner Hall stated that a nice letter stating general statutes Chairman Owen stated that after this meeting he was going to ask the Board of Elections to examine every polling place that is used to see if these could be reconfigured and to give the information to the Board as well asi ifneeded the Board of Elections can request port-a-johns in Commissioner Dickerson stated that he thought the Board was all in agreement that there needed tol be a solution to this problem. He: stated that he thought that Chairman Owen had to right idea toi reach out to the Board ofElections to get some information, finalize what needed tol be done, and get to get it done. Commissioner Dickerson stated that voters at the polls needed tol have a Chairman Owen stated that he would proceed with the county manager to draft al letter asking the Board of Elections tol look at each oft the precincts to try to reconfigure to allow access to the restrooms and ifnot ask them to include int their budget what was: needed to remedy the situation. He asked ifthis was acceptable to Commissioner Hall. Commissioner Hall responded yes.  provided the service that the citizens of Caswell County need.  its budget for the sites that restrooms are: not available.  facility that could be used.  COUNTY MANAGER'S UPDATES Better Communication with Residents  Mr. Millerinformed the Board that the clerk had done al lot ofwork gathering how other jurisdictions handle communications with their residents and he thought the clerk had come up with some really good ideas some ofwhich are operational ini nature and some of which will require a little bit of funding ift the Board chooses to move forward with some oft these. He stated that he would keep the Board updated as other suggestions are made and as the Board goes through the budget process. The clerk stated that as she received other suggestions, she would  share those with the Board.  Joint Meeting with Town ofYanceyville and Town ofl Milton  Mr. Miller stated that he believed the Board was forwarded an email response about a joint meeting and the fact that the Yanceyville town council did not feel the need to meet virtual at this time howeveri if an issued needed to be addressed they would be open to scheduling a virtual Commissioner Oestreicher stated that there was quite al bit ofp press information out about the new airport land acquisition and he thought that would be a good topic for ai meeting with the Town. He stated that he would like to know more about what the strategy is and what it is all about. Commissioner Carter responded that he could answer that question. He stated that the Page farm, the existing airport, is a grass strip of about 1750 feet in West Yanceyville, was sold to an individual and that individual gave the airport to the Town. Commissioner Carter stated that the Town was in the process ofbuying some. land on the upper end oft the runway and they plan to extend the: runway about 4,000 feet. He: stated they also plan tol build al helicopter pad for  meeting.    life flight. Commissioner Carter stated that the airport could be used by private small air crafts and helicopters. He stated that when he heard about this the county manager reached out to the town manager and asked ift the town would be willing to have both boards to work on itt together and he reached out tot the mayor and the town said they would rather do it on their own. Commissioner Oestreicher asked how much increased traffic would increasing the length bring to the airfield. Commissioner Carter responded that he could not see any increased traffic. He stated that he did not know the plans for the future. Commissioner Oestreicher stated that he was Mr. Miller stated that he could reach out to Mayor Foster or the staff at the town to see ift they are willing to appear at the next Board meeting to give the Board an update. Commissioner Oestreicher responded that he would be interested because he thought it would be aj part oft the strategic plan for the county especially with the casino coming into Danville. He wanted to know how: it would support the strategic plan for economic development ini the county. Commissioner Carter stated that he could not see it doing anything for the casino because the people would need rental cars and hotels and they are: not available in the county. He stated that would most likely fly into Danville sO they would be close to restaurants, hotels, and rental cars. Commissioner Carter stated that the Danville airport would be turned over to. Averett College on Commissioner Hall wanted to knowi ift this property was inside the town limits or outside the town limits. Commissioner Carter responded that the property is outside the town limits but the town would be annexing that property at the airport so it would be ini the town limits. Commissioner Hall stated that as a good neighbor the town needed to talk to the Board ift they are going to annex property in the county. Commissioner Carter responded that he agreed with Commissioner Oestreicher asked ift this could be added to the action item list. Mr. Miller  hoping tol hear the long-range plans for the airfield.  July 1st.  Commissioner Hall. responded yes.  Chart of Pending Issues  Mr. Miller stated that a Chart of Pending Issues was included in the agenda. He stated that this was something new with the agenda and will be included with every agenda moving forward.  $50.000 Scholarship for Student Education for Teachers  Mr. Miller stated that he had informed Commissioner Jefferies that he would go back and research the minutes to see what he could find. He stated that he went back through the minutes where scholarship was discussed and he only found that Commissioner Sterling Carter made the comment that ifit only helped one student that he would be happy and that was the only time he could find any reference to it being only one individual and he did not think this meant only one individual would be helped. Mr. Miller stated that all the other references were 31 to 41 to setting up a foundation and setting up ai foundation seemed to be the most recent discussion had by the  Board.    Commissioner Jefferies stated that it was his understanding that the $50,000 was for one student and he thought this was what was voted on and he added that he could be wrong. Mr. Miller responded that he could not find iti in the minutes that way. He added that he was not saying it was not the way the Board intended it. Mr. Miller stated that there was conversation about what the Board of Education was doing now with having a foundation manage the money and allocate scholarships out of the management fund from the foundation. He stated that the county attorney had said during that discussion that he did not know ift the Board of Commissioners had the authority to set up a: foundation like that as well as manage the foundation and there were concerns surrounding the Board specifically setting up the foundation and running it ourselves from a legal standpoint. Commissioner Jefferies stated that ift the Board did knot know what it was doing the $50,000 should have come back to the county because he did not know anything about a foundation until the money was sent to the Board of] Education. He did not think this was discussed with the Board. Commissioner Jefferies stated that Commissioner Hall was on the committee with Sterling Carter and asked him to elaborate on his recollection. Commissioner Hall stated that hei remembered all oft the discussions and it was never his thinking ori intentions that any money would bei transferred to the school board without any type ofBoard approval and from what he thought the Board never approved the transfer. He stated that there had been all kinds of discussion with general counsel but the general idea was that thel Board would support a local person going to school, coming back, and teaching in Caswell County for SO1 many years and that was the general discussion that he had and what he had ini mind wheni it was being discussed. Commissioner Hall stated that he did noti remember just transferring the money to the school board because the school board had ample funds ifit wanted to set upa foundation, the school board could have requested money ifit wanted to set up a foundation, and the school board did: not do either. Commissioner Jefferies responded that this was his understanding as well. He stated that he was not happy with what happened. Chairman Owen stated that the Board approved the budget that the $50,000 was allocated in. Mr. Miller responded that this was correct and added that it was approved again on November 2, 2020: in ai regular meeting as part ofal budget amendment carryover to Public Education and the heading was Teachers' Signing Bonus of$50,000 under the expenditure line sO it was actually approved to the Board of Education twice, once through thei regular budget and once through a Commissioner Hall stated that ift this was done as a teachers' signing bonus then it was not the Commissioner Carter stated that his recollection was the same as Commissioner Jefferies and Commissioner Hall. He stated that the signing bonus was different from the $50,000 for the scholarship, these were two different items. Mr. Miller responded that the signing bonus was discussed in a different work session where the Board discussed that it appeared as the teachers signing bonus, but it was actually the scholarship fund. He stated that this was discussed at a  budget amendment.  intent to put it into a foundation.  different Board meeting at a different time.    Commissioner Oestreicher stated that this was put in there as an existing budget category, but it Chairman Owen asked the county manager to collect the information on the $50,000 scholarship and to send it out to the commissioners to seel howi it progressed. Mr. Miller responded Commissioner Hall stated that he had one final comment. He stated that over the years it had been aj practice that when the Board had a work session, it was a work session but over the last one or two work sessions the Board has had the Board voted on things during a work session and for him this mudded the waters. Commissioner Hall stated that the Board should have work sessions and ifthere are items that needed to be voted on it should bej put on ai regular Board agenda. Chairman Owen responded that when the Board discusses it Policies and Procedures it needed to be put in those Policies and Procedures ift that is what the Board wanted to do. He stated that the Board could vote oni items during a work session but ift the Board did not want that Chairman Owen asked the county attorney ifit was correct that the Board could vote on items during work sessions. Mr. Ferrell responded yes items could be voted on during work session. He stated that it could bej put into the Policies and Procedures because other local governments have this as ai matter ofpolicy that they do not act during work sessions. Chairman Owen stated that his question was that the Board could act at a work session. Mr. Ferrell responded that action could be taken at any properly noticed meeting, but the Board would bel limited to taking actions only on those items that were noticed. Chairman Owen stated that this could be addressed with the Policies and Procedures in December ori it could bet taken care ofsooner. Commissioner Dickerson stated that the action on the $50,000 scholarship happened before he became a member of the Board and hearing the conversations on this, he wanted to know the proper way to avoid this happening again. He asked ifmoney was given to the School Board for ani intended purpose did that money have to be earmarked to ensure thei money is spent the way the Board wanted it to be spent. Mr. Miller responded that in the budget there are certain line items that are earmarked and one ofthe ways it had been discussed was to keep these items in thel Board's budget instead of the Board of] Education'st budget and to work through a process with the Board of Education. He stated that this did: notl happen in this instancel because the funding was included in the Board of Education's budget. Mr. Miller stated that there were a number of ways to work through these kinds ofi issues and he would bel happy to talk with the Board about them as the Board moves through the budget process and those items are reconsidered again. Commissioner Dickerson stated that he thought that would be a good idea because ifthel Board is having problems with money being spent other than the way it was intended then maybe some type of strings will need tol be put on thei money sO the school system would spend the money for what it was intended for. Commissioner Hall responded that there were very few strings that the Board could put on the school board's budget and this was the problem. He stated that there was about four or five categories that the Board appropriates money for and once it is appropriated thei money is the money oft the school board and they can use it any way they see fit and the Board can't get it back. Commissioner Hall stated that the Board had to be very careful up front with what is done for the school board.  was not a signing bonus. Mr. Miller responded that this was correct.  absolutely.  tol happen it needed to be put in the Policies and Procedures.    Chairman Owen stated that the $50,000 would be going to the students in scholarships so it would be going towards what the Board discussed but the process was not followed.  Caswell County Historical Association  Mr. Millerinformed the Board that he had received a request from the Caswell County Historical Association (CCHA) for some technical assistance namely a donation ofa an old iPad. He stated that the iPad would help the CCHA achieve some social distancing and some non-touching of items with credit card transactions through their normal course oft business. Mr. Miller stated that hel had checked with several other departments to see ifthey could use these iPads and they will not be able to use the iPads. He recommended to the Board that the county donate an iPad to the Caswell County Historical Association which can be done through general statutes for the  disposition of county property.  Chairman Owen asked what the pleasure oft the Board was.  Commissioner Carter asked ift this was just for one iPad. Mr. Miller responded yes just one iPad. He added that two iPads have been turned in and they have been completed wiped and the county would donate one oft these two iPads. Commissioner Carter stated that he did not have a Commissioner Hall stated that as a point of procedure ift the Board was going to take action like this it should be on the agenda as an agenda item sO the public will know what was being voted on. He did not have a problem with donating the iPad, but he wanted to follow procedure. Chairman Owen responded that he agreed. He stated that what he was going to do was: ift the Board had a consensus on doing this would be to put this on the next agenda as an action item.  problem withi it.  State & Local Fiscal Recovery Program  Mr. Miller informed the Board that he was on a county manager's call' Thursday afternoon and was informed that Caswell County's direct federal contribution would be! $4,383,907 and he expected the treasury to: make some adjustment to this number but this money will come down straight to the county from the federal government. He stated that the: municipalities will also have money to come down from the federal government that will be filtered through the federal ors state government depending on population. Mr. Miller stated that halfo oft this amount is expected within 60 days and the remainder within one year. He stated that there are several allowable uses and as ini the past the allowable uses may change while going through the process but right now this money is to respond to public health emergency with respect to COVID-19 or its negative economic impacts, respond to workers performing essential works by providing premium pay to eligible workers oft the county and for thej provision of government services to the extent oft the reduction in revenue, and to make necessary investment in water, sewer, or broadband infrastructure. Mr. Miller stated that iti is al broad category right now but could be narrowed down. He stated that the money had to be expended by December 31, 2024 and the number one goal would bei to respond to the pandemic locally. Mr. Miller stated that he would  keep the Board updated as the process moves further along.    Commissioner Oestreicher asked the county manager ifl he could provide a list of eligible categories to the Board. Mr. Miller responded that he could, but the list was what seemed to change as the funding cycle progresses. He stated that he would be happy toj provide the list to the Board now, but the items listed nowi that are approved may not be approved later. Commissioner Oestreicher asked that the county manager keep the Board informed as changes happen. Mr. Miller responded absolutely. Commissioner Oestreicher stated that after hearing the county manager's comment and that when the county gets the $2.2 million and sees a category that was approved at that time and the money is expended and then find out it was not approved what would happen. Mr. Miller responded that he would not know how to move through that process other than to show the guidance that was relevant at that point in time and to pray for leniency. He stated that additional guidance would be provided as the county moves  through this process.  Conservators' Center  Mr. Miller stated that there seemed tol have been a lot of discussion and speculation about al lion being loose within the boundaries of Caswell County. He stated that he became aware of the speculation about a week or sO ago. Mr. Miller stated that he received a call from the Conservators' Center stating that there was ai rumor going around and the Center had nothing to do with it because all their animals were accounted for. He stated that since this time the conversation has really ramped up on social media and other places pointing fingers at the Conservators' Center. Mr. Miller informed the Board that as ofthis morning Dr. McBride with the USDA had been to the Conservators' Center seen and accounted for all the animals at the Conservator's Center. He stated that he was fairly confident after the USDA inspection which came at the request of the Conservators' Center that all the Center's animals are present and  accounted for.  COMMISSIONER COMMENTS Providence Convenient Center Site  Commissioner Carter stated that last week he had a telephone call about the Providence Convenience Center Site was closed at 5:00 p.m. sO he went to check on this and the gates were closed when he got there at 5:10 p.m. He stated that he told the person who called that the site may bel having problems with the compactor. Commissioner Carter stated that he noticed yesterday it was closed and had trash piled high and he asked ifthe county manager. knew anything about this. Mr. Miller responded that he had been made aware twice ofclosing convenience sites, one was an issue with a camera and was deemed unsafe by the operator. He stated the solid waste director went out and fixed the issue. Mr. Miller stated that the other issue and he thinks this may be the one that Commissioner Carter was referring to and it was simply the compactor was full and would: not take anymore trash and he believed it had been rectified as Chairman Owen stated that the compact in Providence is changed out on Saturday mornings, but  well.  hel had seen it complete full by Monday.    There were no announcements or upcoming events.  CLOSED SESSION  Commissioner Carter moved, seconded by Commissioner Jefferies to enter Closed Session to discuss economic development (NCGS 143-318.11(a)(4). Afterar roll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher,  and Owen voted in favor.)  REGULAR SESSION  Commissioner Oestreicher moved, seconded by Commissioner McVey to resume the regular meeting. After ai roll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall, Jefferies, McVey, Oestreicher, and Owen voted in favor.)  ADJOURNMENT  At11:00 a.m. Commissioner McVey moved, seconded by Commissioner Owen to adjourn. After a roll call vote, the motion carried unanimously. (Commissioners Carter, Dickerson, Hall,  Jefferies, McVey, Oestreicher, and Owen voted: in favor.)  Paula P. Seamster Clerk to the Board  David J. Owen Chairman    CASWELL COUNTY LOCAL GOVERNMENT CASWELL COUNTY HISTORICAL. ASSOCIATION  RESOLUTION SURPLUSING AND DONATING AN UNUSED AND OBSOLETE IPAD TOTHE  WHEREAS, the Caswell County Historical Association has requested an IPad be donated to their organization from surplus to facilitate credit card transactions to decrease the use of paper money therefore reducing WHEREAS, NCGS $ 160A-280. Donations ofp personal property to other governmental units allows Counties to donate to another governmental unit within the United States, as sister city, or ai nonprofit organization incorporated by () the United States, (ii) thel District ofColumbia, or (iii) one oft the United States, any personal property, including supplies, materials, and equipment, that the governing board deems tol be surplus, obsolete, or WHEREAS, the Caswell County Board of County Commissioners purchased IPads for use as WHEREAS, the Caswell County Board of County Commissioners: purchased Surface Pros in 20201 to WHEREAS, the equipment has reached the end ofi its useful purpose, most will remain unused, and are WHEREAS, any disposition must be proceeded by ai resolution authorizing thet transfer of personal property, including supplies, materials, and equipment, that the governing board deems tol be surplus, obsolete, or NOW,THEREFORE, bei it resolved, that the Caswell County Board of Commissioners does surplus and donate one (1) unused and obsolete IPad from the commissioners allotment tot the Caswell County Historical  thej probability oft transmitting viruses through these transactions: and  unused; and  commissioners in 2016,; and  replace the aging equipment and are discontinuing the use. IPads; and  becoming obsolete; and  unused; Association:  This the 5th day of April,2021.  David Owen, Chairman Caswell County Board of Commissioners  Attest: Paula P. Seamster Clerk to the Board