HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 a.m. Tuesday, July 14, 2020 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council oft the City of Whiteville was called to order on Tuesday, July 14, 2020, at 6:30 a.m., at 317 S. Madison Street, Whiteville, NC, 28472.  1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Robert  Leder, and Kevin Williamson Tim Blackmon  Staff in Attendance: Darren Currie, City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; Travis Faulk, Public Works Director; Robert Lewis, Planning Director; Sean Martin, In Virtual Attendance Doug Ipock, Police Chiefa and David Yergeau, Fire Chief Guests: (All in Virtual Attendance) Mr. Larry Sampson, Mr. Jody Taylor, and  Economic Development Planner Ms. Barbareen McAlister Call to Order by Mayor Mann at 6:31 pm. Council Member Jimmy Clarida provided the Invocation. PLEDGE OF ALLEGIANCE LEDI BY MAYOR MANN.  ADOPTION OF AGENDA council meeting. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Leder, Kevin Williamson) Nays: 0 Absent: 1( (Tim Blackmon)  Robert Leder MOVED to approve the agenda for the, July 14, 2020 regular city  Yeas: 6 (Terry Mann, Tim Collier, Justin Smith, Jimmy Clarida, Robert  APPROVAL OF MINUTES  6.1) Consideration for the following minutes: Regular Meeting held on June 23, 2020 Closed Session held on. June 23, 2020 session meetings held on. June 23, 2020.. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Robert Leder, Kevin' Williamson) Nays: 0 Absent: 1( (Tim Blackmon)  Jimmy Clarida MOVED to approve minutes for the regular and closed  Yeas: 6 (Terry Mann, Tim Collier, Justin Smith, Jimmy Clarida,  PUBLIC COMMENT  1. Mr. Jody Taylor Mr. Taylor expressed concerns related to neighborhood flooding in    the McKenzie Woods area, in particular around his home and that of some of his neighbors. Mayor Mann deferred to Mr. Currie for a response. Mr. Currie explained that the City is aware of the flooding issue in that neighborhood as well as some others. He explained to Mr. Taylor and Council that he and staff have been working a plan to resolve some oft the flooding issues. Mr. Currie described the plan and advised that it would be approximately a week before the project could begin. Mr. Faulk added additional information regarding the project schedule and some of the issues causing 2. Ms. Barbareen McAlister Ms. McAlister expressed concerns related to her neighborhood and home in the Columbus Street area. She described the flooding issues and asked that the City explore various remedies to resolve thet flooding in her area. Mr. Currie advised that he and Mr. Faulk would go out the next day and evaluate the areai in hopes of creating ap plan to assist with reduced flooding.  the flooding int the area.  8) BUSINESS  8.1) Consideration for Ordinance No. 2020-0-78, CAPITAL PROJECT ORDINANCE PHASE1 1-1 MOLLIES BRANCH SEWER Mr. Currie explained that Mr. Todd Steele, the City's Engineer is requesting Council to review a proposed Capital Project Ordinance (CPO) for the Mollies Branch Project. Mr. Steele has advised that the City needs to approve a CPO in order to get reimbursements' from NCDEQ. Mr. Steele included for Council's review a scanned copy of the Site Certification for the city attorney to use whenever hei is ready. He advised that this is to certify that the City has legal access to all streets, Justin Smith MOVED to approve approve Ordinance No. 2020-0-78..  IMPROVEMENTS PROJECT  R/Ws, easements, etc. for this project. Robert Leder SECONDED the motion. VOTE: 6-0 (Unanimous) Robert Leder, Kevin Williamson) Nays: 0 Absent: 1 (Tim Blackmon) Ordinance No. 2020-0-78 f  Yeas: 6 (Terry Mann, Tim Collier, Justin Smith, Jimmy Clarida,  8.2) Consideration for FYE21 Schedule of Fees, Revision 1  Mr. Brown explained that Staffi is requesting that Council consider an amendment to the FYE21 Schedule of Fees by adding an industrial bulk rate for sewer services. He and Mr. Martin explained that a County representative and Mr: Les High (Columbus Jobs Foundation) had approached: staffr regarding an economic development incentive involving the Industrial Park. The county is asking the City to create a new rate structure for sewer rates that would be applicable tot the Industrial Parkl bulk rate users that uses sewer in large amounts. Mr. Martini iterated thati itis believed by! both staff and the County that as a result of the proposed new sewer rate, area economic development can pursue large industrial clients to locate to the Industrial Park thus creating jobs and large scale economic growth in the region. Staff proposed that an Industrial Sewer Rate be af $20 monthly flatf fee and $6.50 per thousand gallons. Mr. Brown explained that to qualify for this rate, customers will need to be located at the industrial Park off Chadbourn Highway and produce at least an average Mayor Pro Tem Smith asked that Council vote to excuse him from the discussion and vote due to Mr. High being his employer at Thel News Robert Leder MOVED to approve to excuse Mayor Pro Tem Justin Smith from the discussion and vote on the matter related to a proposed  of2 20,000 gallons of flow per day.  Reporter.  rate schedule for Industrial Sewer Use.. Terry Mann SECONDED the motion. VOTE: 6-0 (Unanimous) Robert Leder, Kevin Williamson) Nays:0 Absent: 1 (Tim Blackmon)  Yeas: 6 (Terry Mann, Tim Collier, Justin Smith, Jimmy Clarida,    Discussion ensued regarding the proposed rate of $6.50 per one thousand gallons with the minimum being a flow of daily average of 20,000 gallons. Mr. Martin asked Council to reconsider the proposed rate and reduce itt to $6.00 per one thousand gallons with the minimum being at flow of daily average of 20,000 gallons so that the City would be considered more competitive. Brief discussion followed regarding the capacity of the Waste Water Treatment Plant (WWTP). Mr. Faulk confirmed that the' WWTP could easily handle thei increase of flow. Jimmy Clarida MOVED to approve Approve FYE21 Schedule of Fees, Revision 1 establishing an Industrial Sewer rate of $6.00 per one thousand gallons with the minimum being a flow of daily average of  20,000 gallons.. Kevin Williamson SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0 Absent: 1 (Tim Blackmon) Recused: 1( (Justin Smith)  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Robert Leder,  8.3) Acceptance of USDA Rural Business Development Grant for Downtown Mr. Lewis explained that Staff is requesting that City Council accept and approve the USDA Rural Business Development Grant for the amount of$44,200. He advised that thep proposed grant funds will be usedt to complete the Master Plani for the City of Whiteville. Thef first component will be to hold a planning kick-off meeting with city staff andp public officials. The second aspect of the plan is review of data, particularly documentation of previous plans andi inventory of assets in the project area. The third component oft this studyi is the development of alternative concepts thati incorporate priorities for improvements. The fourth piece to the plan's development involves public inputr meetings and presentations to the city council. Thei fifth andi final component of the plan will be completed with the presentation of the Final Master Plan that outlines resources toi finance its implementation. He and Mr. Larry Sampson provided an overview oft the scope of work for the project as well ast the letter ofi intent and what City Council is approving Robert Leder MOVED to approve and accept the grant amount of $44,200 from USDA Rural Business Development to develop a  Master Plan  toa accept.  downtown master plan.. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Robert Leder, Kevin' Williamson) Nays: 0 Absent: 1 (Tim Blackmon)  Yeas: 6 (Terry Mann, Tim Collier, Justin Smith, Jimmy Clarida,  COUNCIL COMMENTS  Council Member Collier asked if the City would pick up old furniture that is being set out on the sides of the streets in the Mollies Branch area. Mr. Currie asked that he provide him addresses or locations and he would ask Public Works to go out for pick Council Member Kevin Williamson inquired of on-going issues with Leaf and Limb pick ups with Waste Management. Mr. Brown and Mr. Currie responded that the issue is and has been that the pile sizes have been too big. They advised that per the City's contract with Waste Management, leaf and limb piles are not to exceed 5'x5'x5' in size. Many piles are exceeding that size. Mr. Brown advised that he and his staff have been and continue to be in discussions with Waste Management regarding these  ups.  issues. 10) REPORTS  10.1) Manager's Update  Mr. Currie provided updates relating tot the following:    Increase in departmental staffing as related to COVID 19. Mollies Branch Pre-Construction meeting scheduled for July 15, 2020. ABC Store Construction project (construction should begin around -Lift Station #1 Project (it did notg get funded and the City willr reapply forf funding in September 2020). Sewer Asset Plani is currently being reviewed. Mr. Currie deferredi to thei following staff for departmental updates: Police Chief Doug Ipock: He advised that the City Police Department has partnered with the Harvest Table and willl be conducting two food drives during July 2020. Fire Chief David Yergeau: He provided an update to Council relating to overall status off fire department staffing as related to COVID 19, the beginnings of ar review to reinstate EMS responses, andt thes status of out-fitting the new fire truck. Robert Leder MOVED to approve adjourning at 7:40 pm.. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Leder, Kevin Williamson) Nays: 0 Absent: 1 (Tim Blackmon)  August 1st)  11) ADJOURNMENT  Yeas: 6 (Terry Mann, Tim Collier, Justin Smith, Jimmy Clarida, Robert  MAYOR  FE Af  Bonnie CI7y    20  ORDINANCE NO. 2019-0-78  CITY OF WHITEVILLE, NORTH CAROLINA CAPITALI PROJECT ORDINANCE  PHASE1-N MOLLIES BRANCH: SEWER IMPROVEMENTS PROJECT BEI IT ORDAINED byt the Govering) Board oft the City of Whiteville, North Carolina that, pursuant to Section 13.2 of Chapter 159 oft the General Statutes ofNorth Carolina, thei following Thej project authorized is fort the Phasel 1-1 Mollies Branch Sewer Improvements, to be financed by a Statel Reserve! Program Loan/Grant and the City of Whiteville. Thec officers oft this unit arel hereby directed toy proceed witht the capital project within the terms oft the bond resolution, funding documents, and the budget contained herein. The following amounts are appropriated for thej project: Construction Engineering! Planning (ER & EA) & Design Construction AdminstatonOlservation Surveying Bidding Assistance Loan Closing Fee City of Whiteville Statel Reserve Program Loan  capital project ordinance is hereby adopted:  $975,359.54 $98,910.00 $81,740.00 $20,200.00 $12,000.00 $22.312.00 $.1.210.521.54 $ 94,946.54 1.115,575.00 1,210,521.54  The following revenues: are anticipated to be available to complete this) project:  Thel Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements ofthei funding agency, Funds may be advanced from the General Fund for the purpose ofi making payments as due. Reimbursement requests should be madet tot the funding agency in an orderly and timely  the funding agreements, and federal regulations.  manner.  Pagelof2 Ordinance/ No. 2020-0-78    Thel Finance Officer is directed to1 report, on: a quarterly basis, on the financial status of each project element in Section 3 and ont thet totalr revenues received or claimed. Thel Budget Officer is directed toi include a detailed analysis ofp past and future costs and revenues on this capital project inc every budget submission made to this Board. Copies oft this capital project ordinance shall bei fumished tot the Clerkt to the Governing Board, and tot the Budget Officer and the Finance Officer for direction in carrying out this  project.  Adopted this 14th day ofJuly,2020  Votes: For 6 Votes: Against_O  Jeesphon Terry Mann, Mayor  ATTEST: y  Bnrmre  Bonnie Williams, City.Clerk  APPAOVEDA ASTOFOAM: CorltonF. Willamson Willamson, Wallon&s SCOLELLP 136Waslingtonsiret NC28472 910-642-7151  Page2o/2 Ordinance No. 2020-0-78