HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. Tuesday, October 27, 2020 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, October 27, 2020, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC, Advisement of Virtual Meeting. This meeting was made available in a virtual environment. Viewers were invited to submit comments via the Q&A function  28472.  located within the Microsoft Teams application.  1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Robert  Leder, and Kevin Williamson Tim Blackmon  Mayor Pro Tem Smith arrived at 6:32 pm.  Others in Attendance: Darren Currie, City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Hal Lowder, Emergency Services Director; Colburn Brown, Finance Director; Doug Ipock, Police Chief; David 2) CALL TO ORDER - Mayor Mann called the meeting to Order at 6:30 pm. 3) INVOCATION - Invocation was provided by Council Member Collier. 4) PLEDGE OF ALLEGIANCE- Led by Mayor Mann.  Yergeau, Fire Chief; Robert Lewis, Planning Director  5) ADOPTION OF AGENDA Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays: 0  Robert Leder MOVED to approve the agenda as presented.  Yeas: 5 (Terry Mann, Tim Collier, Jimmy Clarida, Robert Leder, Kevin  Absent: 2 (Tim Blackmon, Justin Smith) Meetings held on October 13, 2020 Session Meetings held on October 13, 2020. Kevin' Williamson SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0  6) APPROVAL OF MINUTES  6.1) Consideration for the following minutes:- Regular and Closed Session Tim Collier MOVED to approve minutes for the Regular and Closed  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Robert Leder,  Absent: 2 (Justin Smith, Tim Blackmon)  7) PUBLIC COMMENT- -NONE 8) BUSINESS    8.1) Consideration for Resolution No. 2020-R-131 to Adopt Regional Hazard Mr. Lowder explained that the purpose of mitigation planning is to identify policies and actions that can be implemented over the long term to reduce risk andi future losses. Mitigation Plans form the foundation for a community's long-term strategy to reduce disaster losses and break the cycle of disaster damage, reconstruction, and repeated damage. The intent ofr mitigation planning, therefore, is to maintain a process that leads tol hazard mitigation actions. Mitigation plans identify the natural hazards thati impact communities, identify actions to reduce losses from those hazards, and establish a coordinated process to implement the plan. Local governments benefit from mitigation planning Identifying cost effective actions for risk reduction that are agreed Focusing resources on the greatest risks and vulnerabilties Building partnerships byi involving people, organizations, and Increasing education and awareness of hazards and risk Communicating priorities to state and federal officials Aligning risk reduction with other community objectives Local Mitigation Plans must be updated atl least once every five years in order to continue tol be eligible for FEMA hazard mitigation project grant He explained that specifically, the regulation at 44 CFR $201.6(d)(3) reads: Al local jurisdiction must review and revise its plan to reflect changes in development, progress in local mitigation efforts, and changes in priorities, and resubmit itf for approval within five (5) years in order to continue to be eligible for mitigation project grant funding. Brief Robert Leder MOVED to approve Resolution No. 2020-R-131.  Mitigation Plan  by:  upon by stakeholders and the public  businesses  funding.  discussion ensued. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Robert Leder, Kevin Williamson) Nays: 0 Absent: 1 (Tim Blackmon) Resolution No. 2020-R-131  Yeas: 6 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  8.2) Consideration for Resolution 2020-R-132 to. Join the. American Flood Mr. Lowder explain that the American Flood Coalition is a nonpartisan Section 501(c)(3) nonprofit organization that brings together elected officials, cities and counties, military groups, businesses, local leaders, and civic groups to advance national solutions that support flood- affected communities and protect our nation's residents, economy, and military installations. The American Flood Coalition advocates for policy changes and practical national solutions to address the issues posed by rising seas and flooding. They support policies thats strengthen our economy, invest in our communities, and safeguard our national security. He explained that with effective planning, our flood-affected communities can adapt and thrive. He stated that byi investing in planning and projects to proactively address flooding and sea level rise, we can protect our ports, highways, runways, businesses, schools, and homes while creating jobs and economic opportunities in ourl local communities. He explained that advantages to membership! is educational resources, effective communication with other members, networking and advocacy for flooding issues. There is no cost toi the city toj join, membership is informal, and the city may withdraw at any Robert Leder MOVED to approve Resolution No. 2020-R-132.  Coalition  time. Brief discussion ensued. Justin Smith SECONDED the motion. VOTE: 6-0 (Unanimous) Robert Leder, Kevin' Williamson) Nays: 0 Absent: 1 (Tim Blackmon) Resolution No. 2020-R-132  Yeas: 6 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,    9) COUNCIL COMMENTS  Council Member Williamson made inquiry regarding the status of reopening activities and programs in the Parks and Recreation department. Mr. Currie provided an update stating that some programs are now being offered, however some activities are still not eligible for Mayor Pro Tem Smith asked for an update regarding the collection of water revenues. Mr. Brown explained that the City is in better shape. He explained that the City continues to collect on delinquent accounts. Council Member Leder stated that he was happy to see a pot hole repaired and he thinks Pickleball is a great idea, iti is being offered by the Council Member Collier made inquiry regarding cleaning up the parking lot at Nolan Park. Mr. Currie advised that he would have staff look into the matter. Council Member Collier inquired on the status of the tennis courts at Nolan Park. Mr. Currie stated that the courts are and have been int terrible condition and that they should be taken to be replaced as Mayor Mann advised that while issues with Waste Mangemant (WM) have been ongoing, they seem to have gotten caught up regarding Leaf and Limb issues. Mr. Currie advised that he and staff have been in frequent meetings with WM and continue to push them to stay current in trash  reopening under the COVID 19 guidelines.  City's Parks and Recreation department.  additional parking area or green space.  pick up, including Leaf and Limb pick ups.  10) REPORTS  10.1) Manager's Update  Mr. Currie reported on thet following areas: Mollies Branch Project regarding a sewer spill caused by a general contractor at the church owned by Mr. Calvin Norton. ABC Construction project. West Whiteville Park regarding the engineering ofat the bridge over Mollies Branch, he advised that soil testing had been completed. Storm Water project in McKenzie Woods, he advised that clean up of the project is has begun. Vineland Station Depot regarding the air conditioners. He advised that they are at the end of life and need to be replaced, approximate costs is between $20,000 and $25,000. He stated that the City is considering to ask the Depot Board to partner regarding the cost of replacing the two Mr. Currie asked Chief Ipock to report on the status of a Bulletproof Vest Grant award. Chief Ipock advised that the City had been awarded ag grant to purchase bullet proof vests to replace those no longer Mr. Lowder and Chief Ipock provided and update regarding the success oft the National Drug Take Back Day campaign. Mr. Lowder and Mr. Currie reported on the occupancy limitations at the Vineland Station Depot in regards to COVID 19 guidelines issued by the Governor. Monthly Departmental Reports for August 2020. Reports for submitted to Council for their review by the Office of the City Clerk, and Fire, Human Resources, Parks and Recreation, Planning, and' WWTP departments.  units. serviceable.  10.2)  11) ADJOURNMENT  Robert Leder MOVED to approve the adjournment of the meeting at 7:19 pm.  Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Leder, Kevin' Williamson) Nays: 0 Absent: 1 (Tim Blackmon)  Yeas: 6 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Robert  erbhon    Terryl L. Mann, MAYOR Bonnie T.  CLERK  Bnag  Williams, CITY    Resolution No. 2020-R-131  RESOLUTION. ADOPTINGTHE  BLADEN/COLUMBUS/ROBESON REGIONAL: HAZARD. MITIGATION PLAN WHEREAS, the citizens andj property within Columbus County ares subject to the effects ofr natural hazards and man-madel hazard events that pose threats tol lives and cause damage toj property, and with the! knowledge and experience that certain areas oft the county are particularly vulnerablet to flooding, high winds, droughts/heat waves, ands severe winter weather; and WHEREAS, the County and participating municipal jurisdictions desire to seek ways to mitigate WHEREAS, the Legislature of the State of North Carolina has in Part 6, Article 21 of Chapter 143; Parts3 3,5 5, and 8 of Article 19 of Chapter 160A; and Article 8 of Chapter 160A ofthe North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed toj promote thej public health, safety, and general welfare of its citizenry; and WHEREAS, the Legislature of the State ofNorth Carolina has in Part 6 of Article 1A ofChapter 166A oft thel North Carolina General Statutes, statedi inl Item 19.41(b)(2): "Fora as state ofe emergency declared pursuant to G.S. 166A-19.20(a) aftert the deadline established by the Federal Emergency Management. Agency pursuant tot thel Disaster Mitigation. Act of 2002, P.L. 106-390, the eligible entity shall have al hazard mitigation plan approved pursuant tot the Stafford Act," and WHEREAS, Section 322 of the Federal Disaster Mitigation Act of 2000 states that local governments must develop an All-Hazards Mitigation Plani in ordert to bec eligible tor receive future Hazard Mitigation Grant Program Funds and other disaster-related: assistancei funding: and thats said WHEREAS, the County and its participating municipal jurisdictions have performed a comprehensive review and evaluation of each section of the previously approved Hazard Mitigation. Plan andl have updated the said plan as required under regulations at 44 CFRI Part 201 and according to guidance issued by the Federal Emergency Management Agency and the North WHEREAS, itist thei intent oft the County Board ofCommissioners toi fulfillt this obligationi in order that the county willl be eligible for federal and state assistance in the event that a state of disaster WHEREAS, the City of Whiteville actively participated in the planning process of the lade/olumbusRolson Regional Hazard Mitigation Plan andl has fulfilled all their part oft the  the impact ofi identified hazard risks; and  Plani must be updated and adopted withina ai five year cycle; and  Carolina Division of Emergency Management; and is declared for al hazard event affecting the County; and multi-jurisdictional. planning elements required by) FEMA; and  Pagelof2 Resolution No. 2020-R-131    NOW,THEREFORE, Bei itl Resolved that the City Council oft the City of Whiteville hereby:  1. Adopts the Blade/olumbusRabeson Regional Hazard Mitigation Plan; 2. Separately adopts the sections of the plan that are specific to the City of 3. Vests the Whiteville Emergency Services Director with the responsibility,  and Whiteville; and authority, and the means to:  (a) Inform all concerned parties oft this action.  (b) Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map, and identify floodplain or flood-related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain and/or flood-related erosion areas in ordert toj prevent aggravation of 4. Appoints the Whiteville Emergency Services Director to assure that, in cooperation" with Columbus County, thel Hazard Mitigation] Plani isr reviewed annually and every five years as specifiedi in the! Plani to assure that thel Plan isi in compliance with all State and Federal regulations and that any needed revisions ora amendments tot thel Plan are developed and presented tot the City 5. Agrees tot take such other official action ast may! bei reasonably necessaryt to carry out the objectives of the 2020 Blade/ColumbusRobson Regional  existing hazards.  ofWhiteville City Council for consideration.  Hazard Mitigation Plan.  Adopted this 27th day of October 2020.  Terry    ATTEST:  City Clerk  E  Page2of2 Resolution No.2 2020-R-131  1833    Resolution No. 2020-R-132  RESOLUTION: PROVIDING FOR THE CITY OF WHITEVILLE TOI BECOME AN MEMBER OF THE AMERICAN. FLOOD COALITION WHEREAS, proactively investing toj prevent flooding is a wiser use of resources than spending on flooding recovery, as exemplified by FEMA research showing that $1 of spent on disaster WHEREAS, national coordination and support are necessary for communities to fully address the challenge of flooding and sea level rise, and the American Flood Coalition provides a platform advocating for national solutions to flooding ands seal level rise that invest in and protect WHEREAS, the American Flood Coalition is a no-cost forum for best practices and source of support in developing local and state-level responses to flooding and sea level rise that will WHEREAS, flooding and sea level rise are important issues that our residents deserve to understand and the American Flood Coalition provides opportunities and tools to communicate WHEREAS, joining the American Flood Coalition will aid the City of Whiteville's efforts to protect against flooding without requiring any financial support or dues from the City of WHEREAS, the City of Whiteville finds that joining the American Flood Coalition will promote the weifare of The City of Whiteville's residents and ensure the prosperity of the City of Whiteville's economy by accelerating solutions tos seal level rise and flooding, and NOW,THEREFORE, BE: IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF The City of Whiteville recognizes the need to advance national solutions to sea level rise and flooding and will work as a member oft the American Flood Coalition tos safeguard the welfare of  prevention saves up to $7i in recovery costs, and  our coastal communities, and  enhance The City ofWhiteville's resilience effort, and with residents on flooding challenges ands solutions, and  Whiteville, and  WHITEVILLE:  the City of Wlitevlle'sresidents.  Adopted this 27th day of October 2020. Pagelof2 Resolution No.2 2020-R-132    Terry Mann, Mayor  b  ATTEST:  Bonnie ITI  bMle  Page2of2 Resolution No.2 2020-R-132