YANCEYVILLE TOWN COUNCIL MEETING MINUTES Wednesday September 29th, 2021 3:00pm  The meeting oft the Town Council was held in the Yanceyville! Museum of Art at the Yanceyville Municipal Services Building, on Wednesday September 29th,2 2021, at 3:00 pm. Council Members present: Mayor Pro' Tem- Odessa Gwynn, Keith Tatum, and Brian Massey Council Member absent: Margie Badgett-Lampkin and Mayor- Alvin Foster Staff present: Kamara Barnett, Town Manager/Clerk and Lee Farmer, Town Attorney  Item 1: Call to Order  Mayor Pro Tem Odessa Gwynn called the Town Council Meeting to order at 3:00pm. The meeting opened with aj prayer. He asked all to stand for the pledge of allegiance. Mayor Foster also stated that the Yanceyville Town Council rules and procedures reflect the revisions ofthe North Carolina open meeting law oft the North Carolina General Statues, a copy oft the Yanceyville Town Council rules and procedures are available upon request. Yanceyville Town Council also has rules and procedures for electronic meetings that reflect the revisions ofthe North Carolina open meeting law ofthel North Carolina General Statues, a copy ofthe Yanceyville Town Council rules and procedures are available upon request. Item 2: Review and Adoption of Agenda - Mayor & Council  Attorney Farmer indicated that Real Estate and Attorney Client Consultation needed to be added tot the agenda under Closed Session General Statues 143.318.1. Mayor Pro Tem Gwynn added a Closed Session item after the Public Hearing. Mayor Pro' Tem Gwynn asked Town Council fora motion to adopt the. Agenda with: said changes. After a short review, Councilman Tatum made a motion to adopt the. Agenda with said changes. The motion was seconded by Councilman Item 3: Consideration of PartialLunch for Rest Stop-Cycle North Carolina Mountain to Town Manager Barnett explained that Cycle North Carolina has been in contact with Caswell County over the last few: months coordinating ai rest stop here in Yanceyville on Tuesday, October Sth, 2021, from 9am-2:00pm. She mentioned that Cycle NC stopped here in Yanceyville backi in 2015. During the previous rest stop/ lunch stop different organizations provided food for donations. Town Manager Barnett indicated that the County asked would the Town consider purchasing doughnuts as we did back in 2015. We have been asked toj prepare for 500  Massey and passed with al unanimous vote. Coast Ride- Sparta to North Top Sail Beach  Yanceyville Town Council Meeting Minutes September 29th,2021    individuals. Town Manager Barnett mentioned that she had reached out to Krispy Kreme to get a Mayor Pro Tem Gwynn asked Town Council foramotion. Councilman Massey made ai motion toj purchase the doughnuts for the Cycle North Carolina Rest-Lunch/Stop on Tuesday, October 5th, ,2021 from 9am -2pm. The motion was seconded by Councilman Tatum and Item 4: Consideration of Resolution of Water and Sewer Capital Improvement Plan  price quote for 45 dozen for $379  a  unanimous vote.  passed with  RESOLUTION TOWN OF YANCEYVILLE WATER. AND SEWER CAPITAL IMPROVEMENT PLAN  WHEREAS, the' Town Council oft the Town of Yanceyville has determined that iti is in thel best interest oft the Town to adopt a Capital Improvement Plan to designate certain major capital improvements for water and sewer projects deemed to be aj priority for completion by the' Town WHEREAS, the North Carolina General Statutes authorize municipalities to adopt Capital Improvement Plans related to the design and construction ofmunicipal infrastructure. NOW, THEREFORE, BEI IT HEREBY RESOLVED by the Town ofCommissioners oft the Town of Yanceyville that the attached Exhibit A is hereby adopted as the Town's Water and Mayor Pro Tem Gwynn asked Town Council for ai motion. Councilman Massey ai made motion to adopt the Town of Yanceyville Resolution for the Water and Sewer Capital Improvement Ten Year Plan. The motion was seconded by Councilman Tatum andj passed with a unanimous vote. Item 5: Public Hearing Relative to Application by the Town, for CDBG-If funding Mayor Pro Tem Gwynn asked Town Council for ai motion to convene to Public Councilman Tatum made the motion to convene tol Public Hearing. The motion Hearing. was seconded Town Manager Barnett discussed the purpose oft the public hearing for the Town of Yanceyville's CDBG-I funding application. Town Manager Barnett stated that thej purpose ofthe public hearing was to obtain citizen's views and to respond to funding proposals and answer any questions posed by citizens. Town Manager Barnett also stated that the public hearing must cover the' Town's community development needs, development of the proposed activities, and a review ofp program compliance before the submission ofthe Town's CDBG-I funding application The Town proposes requesting funding from NCDEQ'S CDBG-I program for Town of Yanceyville Waterline Replacement. The proposed project will meet the following community  ini the next 10 years; and  Sewer Capital Improvement Plan for the FY21 through 30.  Councilman Massey and passed with a unanimous vote.  by  tot the state oft the North Carolina.  and housing needs ofTownof)anceyille.  Yanceyville Town Council Meeting] Minutes September 29th,2021  2    The purpose oft the CDBG-I grant program is toi improve the quality oflife for low to: moderate income peoplel by providing a safe, clean environment and clean drinking water through water  and sewer infrastructure improvements and extensions ofs service.  Tol benefit ai residential area where at least 51% oft thel beneficiaries arel low to moderate income as defined by the United States Department of Housing and Urban Development.  Top perform eligible activities. Ton minimize displacement, and Provide displacement assistance as: necessary.  For the fiscal year of2021 the CDBG-I funding available is expected tol be $1,325,000, and each the maximum available grant $2.0 million over a 3-year period. Applications for funding are The CDBG program is able to fund a wide variety of community development activities. The State of North Carolina has chosen to fund several activities: water and sewer infrastructure, neighborhood revitalization, COVID-19 related projects, and economic development projects that lead toj job creation or retention. The infrastructure program, or CDBG-Iprogram can find a range of water and sewer infrastructure and economic development activities, including, but not  received September 30, 2021.  limited to the, following: Water:  Projects that resolve water loss in distribution systems. Projects that extend public water to areas with contaminated wells. Projects that extend water lines to areas with dry wells. Projects that assist with low water pressure in public water systems. Projects that regionalize two or more water systems. Project that rehabilitate or replace a water treatment plant.  Wastewater:  Projects that resolve inflow and infiltration to collection systems and surcharges from  pumps stations and manholes.  Projects that extent public sewer to areas with failed septic tanks. Projects that rehabilitate a wastewater treatment plant to allow for greater  eficiency/compliance with regulations.  The' Town is seeking an amount in CDBG-I funds not to exceed $1,325,000 for Town of Yanceyville. The purpose of the Town ofYanceyville'si request is to rehabilitate and replace water connections and existing 1"-3" water mains with 6" water mains to improve fire flow and water quality. Water mains will bel looped where possible. The existing lines are all over 40 years old and constructed of cast-iron. Portions oft the lines are prone to water leaks due to their  condition and potentially include lead joints.  Yanceyville Town Council Meeting Minutes September 291,2021    Water lines improvements will occur at the following streets: N. Ninth Avenue from Main Street to 143 N. Ninth Avenue; Seventh Avenue from 217 Seventh Avenue to Main Street; Street from Main Street to 0 Cemetery Street (North to South portion of Cemetery Street, Cemetery not the East to West portion of Cemetery Street that actually has frontage on the Cemetery); All of Gwynn Street (between Cemetery and Oaktree Street); W. Church Street between Parkway Drive and' Third. Avenue; First Avenue between Main Street and West Church Street; Parkway Drive from 311 Parkway Drive to 01 Parkway Drive (excluding the east-west portion of] Parkway to  Main); Parkway Drive from Wall Street to 240 Parkway Drive.  Thej project proposed by the Town ofYanceyville was identified in' Town of Yanceyville Capital Improvement Plan 2021-2030. Informal community meetings were held in the project area to At total of 100% oft the CDBG-If funding will be used to benefit Low tol Moderate Income (LMI) people. Thej project area in the' Town ofYanceyville has been determined to have an area-wide LMI of67.36% the project area includes Town ofYanceyville municipal boundaries. Thei range of activities covered by the CDBG-I funds for the Town ofYanceyville Waterline  inform citizens oft the potential project, and get feedback from the residents.  Replacement includes: Construction. Environmental Review Engineering Design Legal activities. Surveying. Grant Administration.  Construction Administration and observation.  IFTownofYancewville is awarded a CDBG-I grant, the town is required to adhere to federal  procurement requirements and other federal regulations which include: American with Disabilities Act/Section 504 Survey Davis-Bacon & Related Labor. Acts Adoption/Submital ofa Citizen's Participation Plan Adoption/Submital of an Equal Opportunity Plan Adoption/Submital ofal Fair Housing Plan Adoption/Submital ofal Language Access Plan Adoption/Submital ofa al Relocation Assistance Plan Adoption/Submittal ofa a Section 3 Plan Excess Force Provision  The State ofNorth Carolina requires that the ift the' Town of Yanceyville: receives CDBG grant funding that the town will certify that they will comply with the requirements oft the general  Yanceyville Town Council Meeting Minutes September 29t,2021    displacement and relocation policy for CDBG grant funding. This policy assists low to: moderate income people with costs associated with relocation or displacement, should such relocation become necessary due to thej project activities. CDBG funds can be used for those costs, if necessary. Ifno displacement and relocation will occur as ai result oft thej proposed CDBG grant activity, then the Town of Yanceyville confirms that during this public hearing. Ini the past, the' Town has applied for and received for the: following completed CDBG project:  List Name of Projects:  2016CDBG-ITown ofYanceyville WWTP  Town Manager Barnett indicated that' The Town will submit its CDBG-I application for the Town of Yanceyville Waterline Replacement on September 30, 2021. The CDBG-I application will be available for review during normal business hours at 158 E. Church Street, Yanceyville, NC27379-0727. Additional information is available from Kamara Barnett, Town Manager at 336-694-5431 or by email at owimanager@yanceyvllenc.goy. Should youl have any complaints or grievances regarding the subject public hearing, they should be addressed tot the addressee mentioned above within 151 business days orl by 10/4/2021 and a written to the written complaints and/or grievances willl be sent by the Town within 101 business days, where  practicable.  Town Manager Barnett asked for any questions.  After no: further discussion, Mayor Pro Tem Gwynn asked Town Council for a motion to go out ofPublic Hearing. Councilman Tatum made. ai motion to go out ofPublic Hearing. The motion was seconded by Councilman Massey and passed with a1 unanimous vote. Mayor Pro Tem Gwynn asked Town Council for a motion to return to Regular Session. Councilman Tatum made ai motion to: return to Regular Session. The motion was seconded by  Councilman Massey and passed with a unanimous vote.  Item 6: Closed Session - G.S.1 143-318.11 Attorney Client and Real Estate  Mayor Pro Tem Gwynn asked Town Council for a motion. Councilman Tatum: made a motion to into Closed Session G.S. 143-318.11/ Attorney Client and. Real Estate. The motion was seconded After Town Council returned from Closed Session, Mayor Pro Tem Gwynn asked for a Town Council motion to come out of Closed Session. Councilman Tatum: made ai motion to come out of Closed Session. The motion was seconded by Councilman Massey and passed with a unanimous Mayor Pro Tem Gwynn asked Town Council for a motion to go back into Regular Session. Councilman Tantum motion to go back to into Regular Session. The motion was seconded by Mayor Pro Tem Gwynn noted that while in Closed Session Town Council doesn't have  by Councilman Massey and passed with a unanimous vote.  vote.  Councilman Massey and passed with a unanimous vote.  information to present at this time. Yanceyville Town Council Meeting Minutes September 294,2021  any 5    Item7: Informal Discussion/Public Comment- Discussion & Comments must directly relate to  agenda items None  Item 8: Adjournment  Mayor Pro Gwynn asked Town Council for ai motion to adjourn the September 29th, Town Council Meeting. After no further discussion, Councilman Tatum made a1 motion to adjourn. Councilman Massey seconded the motion that passed with a unanimous vote. Kamara Barnett, Town Clerk prepared the above minutes. They, reprsentabnl.laerfption of those matters that were addressed att this  meeting.  Respectively Submitted: RLAB Kamaa bamatt Kamara Barnett, Town Clerk  Yanceyville' Town Council Mceting Minutes September 29#,2021