HITE  1833  MINUTES  Special City Council Meeting 9:00 a.m. Monday, December 21, 2020 317 S. Madison Street, Whiteville, NC, 28472  The Special City Council Meeting of the City of Whiteville was called to order on Monday, December 21, 2020, at 9:00 a.m., at 317 S. Madison Street, Whiteville, Advisement of Virtual Meeting. This meeting was made available in a virtual environment. Viewers were invited to submit comments via the Q&A function  28472.  NC,  located within the Microsoft Teams application.  1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, and  Kevin' Williamson Tim Blackmon, and Robert! Leder  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Bonnie Williams, City Clerk; Hal Lowder, Emergency Services Director; Doug Ipock, Police Mayor Mann reported on the hospitalization of Council Member Leder.  Chief; David Yergeau, Fire Chief 2) CALL TO ORDER 3) PURPOSE OF MEETING  Mayor Mann called the meeting to Order at 9 am.  3.1)  Council to receive updates from Staff regarding COVID-19 and discuss the potential needi for a COVID-19 Vaccination Policy for the City. Mayor Mann explained thatt this matter was being brought to Council in as special meeting due to the fast moving nature of the matter. He deferred to Mr. Currie. Mr. Currie provided background on the matter regarding COVID-19 vaccinations and whether the City should make the vaccinations ofi its City employees mandatory or voluntary. He stated that he has learned through recent virtual meetings he has attended with the NCLM and UNC-SOG thatt this is a Council policy decision and not one for ther manager to make. He briefly described the major differences between mandatory and voluntary policies for the Council. He then deferred to Mr. Lowder. Mr. Lowder reported on! his various meetings with local health officials. He discussed with Council the different phases of groups that will have the opportunity tor receive the vaccine. Hes stated that from everyone he has talked with, the recommendation is to allow voluntary participation regardingt the COVID-19 vaccinations. He stated that this was recommendation as Jimmy Clarida MOVED to approve it being the position of the to allow voluntary vaccinations combined with an ongoing educating City effort,  well. Brief discussion ensued. as recommended by staff. Justin Smith SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson)  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,    Nays: 0  Absent: 2 (Tim Blackmon, Robert Leder)  3.2) Consideration for an Easement for the Duke Energy Substation Mr. Currie explained that Duke Energy is working on a news substation inc conjunction with the City of Whiteville. Duke Energyi is requesting to build at feeder line out of the existing substation and tie into existing lines on South Maultsby Street and an easement is from the Cityi in order for the project to proceed. Briefed discussion ensued. Jimmy Clarida MOVED to approve to an easement for Duke Energy  substation project. Justin Smith SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2( (Tim Blackmon, Robert Leder)  file no 614 Duke Energy Substation Easement- Flitter Hill Rd 12212020 W037845723 WHITEVILLESUB ROWRESFARCHMAP 1152020  (1).pdf  4) ADJOURNMENT Meeting at 9:28 am. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays:0  Jimmy Clarida MOVED to approve to adjourn the December 21, 2020 Special  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2 (Tim Blackmon, Robert Leder)  TerryL. Mann,MAYOR 6 Bonnie T. Williams, As CIYOF    Prepared by: Duke Energy Progress, LLC Return to: Duke Energy Progress, LLC Attn: Southeastern Laud Co. P.0.1 Box 1241 Conway,5C29528  Purcel # 060602  State of Nonth Curolinu County of Columbus  EASEMENT  THIS EASEMENT ("Eusement"y ist made this alyo ol Decenber 2020, from CITYOF WIHITEVILLE uNorh Curolina municipul corporution ("Grantor", whether one ort more), toi DUKEI ENERGY  PROGRESS, LLC, ul Nonh Curolina limited liability compuny ("Grantee"). Grantor, for undi in consideration oft thes SUII ofOnet und 00/1001 Dollur coisiderution, ther receipt und: sufficieney of's which urel hereby  ($1.00). ande utherg good and vuluuble purpuses oll Incumbent Locul oft venning propery describedi int thal instrument width fort the overhead porton ul's suid enelosurelrunsfomer, vuult und/or  andi non-exclusive casement, to coistrucl, reconstruet, operale, ucknowledged, docs hereby grunti unto Gruntees u perpetuul andi remove electric und communication lines including, butt not putrol, limiedi muintaitl, l0, all repair, repluce, relocute, addi 10, modify, ather appurtenant appuraus and equipment fort thet transmission unde distribution neceswury af'e supporings structures, and all purposest related t0 thec operation oft thec clectric fuciliticst und for the vommunicution clectricale cnergy, and fort lechnologieul uverhend and uderground undl locatedi in, upun, over, uluny, Regiater under, Deeds ("Properly"). Thel Faellitiest may! be both ane casement ureu deseribed us follows: A stripe oll lund thiny feet thruugh, inu unifomm undi ueross uportion oft the Propenys within equidistant on bothis sides ofu cemerline, whiche centerlines shull be estublished underground thee portion of's suid fucilities, lying ulong with uns area ten fect (10') wide unt all: sides oft the foundution ofa Oruntee by eenter of'u the Fucilities us instulled.  Exchange Corriers (collectively, "Facllities"). Grantor ist the owner ofd tut recorded inl Decd Book 1095, Page 633, Columbus County Facilities und 0t siripe ofl land iweny feet (20) inu uniforns width fori (30')i the manhole. (hereinaflerr referedi t0 ust the "Eusement Area").  uy  Ther rightsg grunted hereini include, but arei not limiedi l0, thet following:  ForG Grontee's Internal Use: Work Order #: 37845723    1. Gruntuc shall huve ther righ ofli ingress und egruss over thu Easement Arci, Pruperly, und uny udjoiningl landst now owned ur hercinafier aequired by Gmntor (usingl lanus, driveways. und udjolning publie rouds where pructicult ls Grantee: shall have ther right to trim. cul dowil. andr renove fron tel Bascment Aret, atu uny lime ori tiest und usings sufe: and generally ucuepted arboricultural pructices, trecs, limbs, undergrosvil uther vegulution, ud 3. Grantues shall have ther right tot trim. cut down. andi rumove froh the Property, ul unly tme urt times and usings sufe and gencrally uccepled rboriculturl prnetices, deud. discuscd. wuuk, yiny, url luniny trcds uF1 linibs, which, Int the opinion of Grantee, might fall upont thel Euscment Arda ori interlero with thes safe und reliable operatidn afthe 4. Grantecs shalll huve thei right loi install necessary guy wires undi inchuis aktending bayund theb botindurius dfu the Grantee shalll huve ther righu to rolocute the Fucilities und Euschent Area ant the Property ld cunforni tui ay Juture 1. Grantor: shall not placc. ory purmit thc placemcht al, uny structures, mprovencnts, fucilities, or obstructions, withine or: adjacent lot the Eusement Arcu, which nay interfere wwidi the ckercise ulther rights grantedi hercin lo Gruntcc. Gruntce shull have ther righ lur remove any suchs strueture, pruvencnt, fueility, ur obstructiun ul the 7. Excluding ther removal of vegetation, structures, improvemens. facilities, und ubstructions 1s1 providedl hercin. Grantee shall prompily repair or cuuse to ber repuired uny physicul dunuget tut thes surfice ureu ofthet Bsemelit Arca und Prupery resulling Iron the ukereise ofl ther rghis grunted) hereini I0 Grunled, Such repairs shull bet tos condition whichi is reasonably cluse lut the conditiun prior tot the damnage. uds shull onlyl bet to the uxlunt such The rightsg granted in this Euscinent include ther right la instull Fucilities wlerever noeded u thiel Propery lUs sevu juture development ont the! Propenty: undi udjoininyl lands. Ponions ofthel Fucilitics may bei installedi immediately and uther purtiuns may bei installedi int the future us ther iced develups. Facilities installad ini the future: shull be instulldd at locationsi mulully ugreuablet tot the purtiesl hereloi ifthey trut to bd locuted outsidee al the Busclitcht Area. Uponu uny future installations of! Facilities ui mutually greed locations. the Euscment Arcas shull be deemed All other rights: andj privilegus resonably nccussury, in Grantec's: sole discretion, fort thes safe, reliable, und The terms Grstor and Grantces shall include ther respective heifs, succdssors, uhdi ussigis ol Gruntor and Grunleu, Thel hilure ofGmntuet tou exercise or continue toc exercise dre enforce uy oft the rights! herein grasieds shull notl bec construed INIM Waiver ara abandonment ofl ther righti therculter u ny time, ori fromt time tot time, to ekercise uny: and alls such righis. TOHAVE ANDTOI HOLD: saidi rights. privilcye, and GusCIenL unto Grnice, itss suecessufs. Heensuus. und assigns, forever. Grontor wurrants ade covenults tht Grantor has thet full right und uuthority to convey 10 Gmnteet this perpctual Easement. undt that Giranteus shall have quict andp penceful pussession. lisdi und enjuyment oft thes sulilc,  determined by Grantee), obstructions. Fucilities. Euscinent Are,  highway ors strect relocation, wideniny, oru ullerutions.  expuse dfGrintar.  dumage wast caused by Grantee orl Itsu colitructors urd uployecs.  toi include: such fuurel lucations.  cilicient installation, uperution, and maintenance afthe Facilities.  ForG Gruntee's Internal Use: Work Order !: 37845723  2    2080, IN WITNESS WIEREOF, Grantor has signedi tlis Easement under seal cffcctivet  linapayo of Detenber  CITY OF WHITEVILLE Nortir Carolina nuticipale corpuration Muye GRL  AHaslHtion; Amamas  Bonnic T. WilliAms, CalCirk  STATE OFT NORTH CAROLINA COUNTY OF COLUMBUS Sheliac.lis herchy certily that  a  Notary Publici in: and for the County lind States aforesaid,  appeared beforer me, Boniet anul being by hie Willians, dulys sworl,says with whum that shej Tamg personally acquninted, personally Whiteville and that she kowst the curinon sual ufthe City or ist the Cily Clerknfu llic City of Mayar sign thet foregoing instrumient aid! saw tlie coilinun Whiteville, aid that shes saw les said los Snid instrument by said Mayor and that shie HS Clerks seal oft ties sald City df Whiteville Wflixe execution ofs sid fustrumerit by said Mayor. City sigued! her tane in atiestation ofihe  Mhand uds sesl, thist dipye Decembr Ga02 a  NOTARY PUBLIC/ 9 My usiuH. Bippes: 0aca022  NOTARYPUBLIC  For Grantee's Intetrialuse: Wark Order:3 37845723