HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m.-1 Tuesday, January 12, 2021 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, January 12, 2021, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC, Advisement of Virtual Meeting. This meeting was made available in a virtual environment. Viewers were invited to submit comments via the Q&A function  28472.  located within the Microsoft Teams application.  1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, and  Kevin' Williamson Tim Blackmon, and Robert Leder  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Doug Ipock, Police Chief; Rachel Rivenbark, HR Director; David Yergeau, Fire Chief; Colburn Brown, Finance Director; Robert Lewis, Planning Director; Hal Lowder, Emergency Services Director; Sean Martin, Economic Development Planner; Ivey Schofield (The 2) CALL TO ORDER. Mayor Mann called the meeting to Order at 6:30 pm. 3) INVOCATION Provided by Council Member Tim Collier. 4) PLEDGE OF ALLEGIANCE-I Led by Mayor Mann.  News Reporter)  5) ADOPTION OF AGENDA Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays: 0  Justin Smith MOVED to approve the agenda as presented.  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2 (Tim Blackmon, Robert Leder) 6.1) Consideration for Approval of Minutes Regular Meeting on December 8, 2020 -Closed Session on December 8, 2020 -Special Meeting on December: 21, 2020 meeting held on December 21, 2020. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin' Williamson) Nays: 0  6) APPROVAL OF MINUTES  Jimmy Clarida MOVED to approve the minutes for the regular and closed session meetings held on December 8, 2020 and the special  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2( (Tim Blackmon, Robert Leder)    7) PUBLIC COMMENT- None 10) BUSINESS  10.1) Consideration for Firehosue Sub Public Safety Foundation Grant Chief Yergeau advised Council that the Fire Department is requesting toa apply for a grant through the Firehouse Sub Public Safety Foundation for needed equipment. He stated that the requested equipment willi improve services that the Fire Department provides to the citizens and visitors of Whiteville. He explained that the Firehouse Sub Public Safety Foundation accepts application on a quarterly base and if awarded the grant, ity willl bet funded 100% by Foundation. He stated that the equipment being requested are Automated External Defibrillators (AED), for each apparatus andt the grant amount being Justin Smith MOVED to approve the City Manager and Fire Chief to submit the required grant application to Firehouse Sub Public Safety  Application  requeted is $ 13,522. Foundation. Jimmy Clarida SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin' Williamson) Nays: 0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2( (Tim Blackmon, Robert Leder)  10.2) Consideration for Amendment FYE21-3 for the City's FYE21 Position Mr. Currie addressed the Council and explained that in the capacity of City Manager, it's his my duty to propose amendments to the organization fromi time to time to 1)i improve operations, 2) efficiencies and 3) overall operations of the organization. He explained that the recommendation for the Police Department is to establish a Sergeant position within the Investigations Division. He advised that the position ofl Investigations Sergeant would function similarly as a patrol sergeant (adhering to the samej job description). He stated that this Sergeant would be handling the day-to-day operations oft the unit, coordinating resources and filling in as Acting Lieutenant as needed. Mr. Currie then addressed the Planning, Inspections, and Emergency Services Departments, explaining that the proposed change would 1) promote ar more efficient workflow, 2) streamline the permit and issuance process and, 3) ensure items are not overlooked going forward. He explained that these processes needed an' 'owner'. He advised thatt the' 'Owner' of this process should be a department head whoi is familiar with all of the processes and their nuances. He stated that by making these changes, the City will have the checks and balances in place that are necessary to ensure permits are issued ina He explained that there are two major areas with this proposed amendment. First, to remove the Permit Technician from under the direct supervision of the Building Inspector and place this position under direct supervision of the Planning Director. He advised that the Planning Director is in the office 80% of the time, which provides the Permit Technician direct access to a department headi in the event of permitting issues, planning issues, and other similar matters. He stated that the overall process often begins with the Planning Department and that the Permit Technician typically aids the Planning Director in managing the Planning Board, sending correspondence and advertisements, working with amendments to the: zoning code along many other tasks associated with planning functions. Secondly, to rename and reclassify the Planning Director to' 'Planning Director/Office Manager'. He explained that changing the title provides the Planning Director with 'owning' the workflow process for permits, supervising the Permit Technician, and ensuring thati files/records are maintained in proper order. He explained that part oft this planning process involves plan reviews and permits from others such as, Inspections, Public Works, Water/Sewer, Police, and Fire and Fire Marshal. The Planning Director will also be responsible for moving the plans along in at timely manner ensuring that all reviews are completed and an accountability  and Allocation Classification Plan  timely and streamlined manner.    review oft the process willl be assigned, ifa review is missed. He explained that the Planning Director will report any major issues with the inspections andj permitting processes to the City Manager and so that corrective action may be taken in order to ensure the process is working properly. Mr. Currie described the organizational impact relating to a system for reporting. He explained that while the Planning Director and Building Inspector still report directly tol him, administratively, the Building Inspector will report to the Planning Directori in order to ensure better quality control and tracking of inspections and permits being issued. He advised that the Emergency Services Director will continue to report directly to him due to the nature Fy21Pasition.CasifcetomAmemdments 01122021 f Jimmy Clarida MOVED to approve Amendment FYE21-3 to the City's Classification and Position Alloccation Plan. Justin Smith SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin' Williamson) Nays: 0  of thatj job.  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2 (Tim Blackmon, Robert Leder)  10.3) Consideration for FYE: 21-Budget Amendments 8A, 8B and 8C. Mr. Brown explained that he was asking Council to consider FYE21 Budget Amendments 8A, 8B and 8C. He advised that they are related tot the NC Department of Natural Resources (DENR) Sewer Study Project Fund. He stated that the City's matching fund must be approprated, as wella as, adjustments to expense line items prior tot final Terry Mann MOVED to approve FYE21 Budget Amendments 8A, 8B, Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  close out. and 8C. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0  Absent: 2 (Tim Blackmon, Robert Leder)  11) COUNCIL COMMENTS  Council Member Collier proposed that Council take upi the matter as asked by the Whiteville City Schools Superintendent, to be a participate in enhancing security in city schools, city property and perhaps throughout the City by the placement of cameras. Chief Ipock and Mr. Currie advised that perhaps Council would want to further discuss the program as many legal considerations needed to be discussed. Mayor Pro Tem Smith inquired about special budget workshops for the upcoming FY21-22 budget year. Mr. Currie and Mr. Brown advised that they had been discussing that calendar and would present it to Council at their next regular meeting on Januarary 26, 2021. Council Member Clarida thanked Mr. Currie and staff for removing some old discarded furniture on Hill Street. Council Member Williamson asked about the City removing old furniture from the sides of the city wide streets. Mr. Currie advised that typicallly the City does not, but when itis neccessary, the City does and moves the discarded items to the County landfill. He advised that the City is charged a tipping fee. Mayor Mann asked that Mr. Currie send al letter to Representative Brenden Jones, Representative Carson Smith, and Senator Danny Britt asking for a Local Appropriation for Funding for' 'wish list' items in the  City. 12) REPORTS  12.1) Manager's Update  Mr. Currie deferred to Mr. Lowder so that he could provide an update regarding COVID-19: statistics and the ongoing vaccination efforts. Mr. Lowder also provided and update on thel NCI Building Resilient Infrastructure in Communities (BRIC) program, formerly known as Pre-  Disaster Mitigation. Mr. Currie provided updates relating to: -Mollies Branch project    -ABC Store project -COVID vaccinations and vaccine observance of! MLKI Day update.  -A reminder that City offices willl be closed on January 18, 2021 in Council Member Williamson asked Mr. Currie for an update regarding Parks & Recreation schedules for games. Mr. Currie provided him an 12.2) Monthly Departmental Reports for November 2020. City Council received reports from thet following departments: Office of the City Clerk, Fire, Human Resources, Parks & Recreation, Planning/Economic Development, and WWTP.  13) ADJOURNMENT  Jimmy Clarida MOVED to approve the adournment of the regular meeting held  on Tuesday, January 12, 2021 at 7:29 pm. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays: 0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2( (Tim Blackmon, Robert Leder)  frfbn TerfyL.M Mana, MAYOR bRrs  Bonnie    City ofv Whiteville FYE21 Allocated Poition/Classification' Plan  PositionsA Allocated FT PT Allocated Allocated- FT Non PT Non 0 NA 0 NA 0 NA 0 NA 0 NA 0 NA 0 NA 0 NA NA 0 NA 0 NA 0 NA NA 0 NA 0 NA NA 0 NA 0 NA 0 NA 0 NA 0 NA NA NA 0 NA 0 NA 0 NA 0 NA 0 NA 0 NA 0 NA  Classification Grade 29 28 27 26 26 26 26 25 25 25 25 24 24 23 23 23 21 21 20 20 19 19 19 19 19 19 18 18 18  Position City/ Manager Police Chief Finance Director Firec Chief EMlimplaspaaPamine WasteWater Treatment (WWTP) Plant Director  Minimum Maximum FLSAStatus Funded Funded Funded Funded Auxillary  Exempt 1 0 0  $56,743 $83,836 Exempt 1 $54,042 $79,844 Exempt  0 0 0 0  $51,469 $76,042 Exempt 1 0 0  Director/Office Manager $49,077 $71,365 Exempt 1 0 0 Emergency Services Director $49,077 $71,365 Exempt 1 0 0 Public' Works (PW)D Director $49,077 $71,365 Exempt 1 0 0 Human Resources Director $46,684 $68,972 Exempt 1 0 0 0 Parks &F Recreation Director $46,684 $68,972 Exempt 1 0 0 Planning- Directer-Building Inspector $46,684 $68,972 Exempt 1 0 0 Assistant Finance Director $44,460 $65,687 Exempt 1 0 0 0 City Clerk/Office Manager $44,460 $65,687 Exempt 1 0 0 Economic Development Planner $42,343 $62,559 Non-Exempt 1 Technicals Services Division Manager $42,343 $62,559 Exempt 1 0 0  $49,077 $71,365 Exempt 1 0 0  Police Major  $46,684 $68,972 Exempt 1 0 0  0 0 1 0 0  Police Lieutenant. Police Sergeant Fire Captain  $42,343 $62,559 Exempt 2  $38,406 $56,743 Non-Exempt 5 0 0 $38,406 $56,743 Non-Exempt 3 0 0  Accounting TechnicianlI! $36,577 $54,865 Non-Exempt 0 o 0 Master Police Officer III $36,577 $54,866 Non-Exempt 2 0 0  FireL Lieutenant Master Police Officerll Police Corporal  $34,835 $51,469 Non-Exempt 3 0 0 0 $34,835 $51,470 Non-Exempt 2 0 0 0 $34,835 $51,469 Non-Exempt 0 4 0  Parks &F Recreation Coordinator $34,835 $51,469 Non-Exempt 1 0 0 PWA Assistant Supervisor $34,835 $51,469 Non-E Exempt 1 PWC Operations Manager $34,835 $51,469 Non-E Exempt 1 0 0 Accounting Technician!! $33,176 $49,764 Non-Exempt 1 0 0  0 0  Lead Mechanic Master Police Officerl  $33,176 $49,764 Non-Exempt 1 0 0 $33,176 $49,765 Non-Exempt 1  0 0    17 17 17 17 17 17 17 17 16 16 16 16 16 15 14 14 13 12 12 12 12 11 11 9 9 9 9 9 9 9  Fire Engineer Permit7 Technician Policel Investigator Police Officer Utilities Crewl Leader WWTP Operatori!  $31,596 $46,684 Non-Exempt 3 0 $31,596 $46,684 Non-E Exempt 1 $31,596 $46,684 Non-E Exempt 2 0 0 $31,596 $46,684 Non-Exempt 10 0 0 $31,596 $46,684 Non-Exempt 1 $31,596 $46,684 Non-E Exempt 1 0 0  0 NA 0 0 NA 1 0 0 NA 0 NA 0 NA 0 0 0 NA 0 NA 0 0 NA 0 NA 0 0 0 NA 0 NA 0 0 0 NA 0 NA NA 0 0 0 NA 0 0 0 NA 0 NA 0 NA 0 NA 0 NA 0 0 NA 0 0 NA 0 0 0 NA 0 NA 0 NA 1 0 NA 0 2 0 NA 15 0 NA 2 0 NA 3 0 NA 0 0 0 NA 0 0 10 79 23 0 10  Police Administrative! Specialist $31,596 $46,685 Non-Exempt 0  Stormwater Crew! Leader $31,596 $46,684 Non-Exempt 1 0 Accounting Technician! $30,091 $45,137 Non-Exempt 2 0 0 Evidence Property Room Custodian $30,091 $45,137 Non-Exempt  Mechanic Streets Crewl Leader Water Meter Techniclan Crew Leader Animal Control Officer WWTP Operator!  $30,091 545,137 Non-Exempt 1 0 0 $30,091 545,137 Non-Exempt $28,658 $42,343 Non-Exempt 0 $27,294 540,326 Non-Exempt 1 $27,294 540,326 Non-Exempt 2 0 0  WWTP Pretreatment Coordinator $30,091 545,137 Non-Exempt 1 0 0  Customer Service Representative $25,994 538.406 Non-E Exempt 0 0 0 Stormwater Maintenance Worker $24,756 $36,577 Non-Exempt 2 0 0 Streets Sweeper Operator $24,756 $36,577 Non-Exempt 1 0 0 Utilities Maintenance Worker $24,756 $36,577 Non-Exempt 2 Water MeterT Technician $24,756 $36,577 Non-Exempt Parks Maintenance Worker $23,577 $34,835 Non-Exempt 2 Street Maintenance' Worker $23,577 $34,835 Non-Exempt 4 0 0  Customer Service Representative (PT) Event Coordinator  $10/hr $15/ir Non-Exempt 0 0 0 $10/hr $15/hr Non-Exempt 0 0  General Maintenance Worker $10/hr $15/hr Non-Exempt 0 Paido on CallF Firefighter (PT) $10/hr $15/hr Non-E Exempt 0 Recreation Seasonal Worker $10/hr $15/hr Non-Exempt 0 0 Recreation Center Attendant 510/hr $15/hr Non-E Exempt 0 Street Maintenance Worker $10/hr $15/hr Non-Exempt 0  Auxillary Police Officers Amendment No. 3adoptedt this 12thd day of) January,2 2021. 12 yh an Teryik Mann, Maybr EhllhR Bonnie wiliams, City Clerk  Non-Exempt  oo 1833    City of Whiteville City Council Budget Amendment FY:2020-2021  Amendment #8A- Sewer Study Matching Funds  Revenue Account  Revised Budget Balance 102,447.00  Account Description  Amount of Adjustment  50-3990-0000 Fund Balance Appropriations  $  7,500.00 $  TOTAL Expenditure Account  $  7,500.00 $  102,447.00 Revised Budget Balance  Account Description  Amount of Adjustment  50-9000-0035 Transfer tos Sewer Study Fund  $  7,500.00 $  7,500.00  Total Justification:  $  7,500.00 $  7,500.00  Transfer ther required matchingf funds from the Sewer Enterpise Fundt tot the Sewer Study Fund.  REVIEWEDI BY: RECOMMENDEDI BY: DULYA ADOPTED1 AFFIRMED By:  D1LI2/2L Date: ielz1  6  this 15Hae TerryL Mann,  the Whiteville City Çouncila at) hiteylle, North Carolina. 74AZEC /City Clerk  V  Januarag.  feny ZMan ATTESTEDB By:  Mayor    City of Whiteville City Council Budget Amendment FY:2020-2021  Amendment #8B Sewer Study Closeout Correction  Revenue Account 35-3020-0000 Matching Funds  Revised Budget Balance  Account Description  Amount of Adjustment  $  7,500.00 $  7,500.00  TOTAL Expenditure Account  $  7,500.00 $  7,500.00  Revised Budget Balance 142,500.00  Account Description  Amount of Adjustment  35-6000-0400 Professional Fees  $  7,500.00 $  Total Justification:  $  7,500.00 $  142,500.00  Receive the requiredr matching funds from the Sewer Enterpise Fund tot the Sewer StudyF Fund.  REVIEWEDE BY: RECOMMENDED BY:  Date: L/IZ/1 Date: iliz/z  GER City! Manager Mayor  a1 ATESDARCr  DULYA ADOPTED this 154 dayof Anuarg 2020-byt the Whitèville City Coupcilatv whitevillé, North Carolina.  AFFIRMEDE By:. fery M A  Terryl L.I Mann,  haop City Clerk    City of Whiteville City Council Budget Amendment FY:2020-2021  Amendment #8C- Sewer Study Closeout Adjustment  Revenue Account  Revised Budget Balance  Account Description  Amount of Adjustment  TOTAL Expenditure Account  $  Revised Budget Balance 146,500.00 11,000.00  Account Description  Amount of Adjustment  35-6000-0400 Professional Fees 35-6000-3301 Computer Hardware 35-6000-3302 Computer Software  $ $ $  4,000.00 $ (5,000.00) $ 1,000.00 $  Total Justification: Professional Fees and Software. REVIEWED! BY: RECOMMENDED BY: AFFIRMED By: e  $  $  157,500.00 split between  Hardware expenses werei not covered by theg grant agreement; therefore, thel budget dollars fort that linel Itemi is  Date: lp/al Date: ihhz/21    City Manager Terryl L. Mann, Mayor  DULYA ADOPTEDt this K54 dyofSAngars 50a1 2020-byt the Whiteville City Councila aWhiteville, North Carolina.  - CLATTESTEDE By:. SApALZlag  City Clerk