HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. Tuesday, February 9, 2021 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, February 9, 2021, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC, Advisement of Virtual Meeting. This meeting was made available in a virtual environment. Viewers were invited to submit comments via the Q&A function  28472.  located within the Microsoft Teams application.  1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, and  Kevin Williamson Tim Blackmon, and VACANT  Others in Attendance: Darren Currie, City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; Robert Lewis, Planning Director; Hal Lowder, Emergency Services Director; David Yergeau, Fire Chief; Travis Faulk, Public Works Director; Sean Martin, Guests: Brian Starkey- Withers Ravenel; Ivey Schoffield- The News 2) CALL TO ORDER - Mayor Mann called the meeting to Order at 6:30 pm. 3) INVOCATION Provided by Council Member Collier 4) PLEDGE OF ALLEGIANCE-I Led byl Mayor Mann  Economic Development Planner Members of the Public  Reporter;  5) ADOPTION OF AGENDA  Request to Amend the Agenda: (2/9/2021 at 1:33 pm) The City Attorney has requested that a Closed Session be added to the 91 February 2021 agenda pursuant to NCGS-143.318.11 (a) (1) (3) (c), to confer with Counsel - Case No. 20 CVS 1296, Department of Transportation V.. John Legal Jasper Horton; Robert Daniel Edwards, Jr: Anne Brown; Alfonzo Covington, Jr; Connie E. Young and husband, John S. Young; Debbie Lynn Edwards; Darius Williams and wife, April Peele; City of Whiteville; Jimmy Clarida MOVED to approve the agenda and amend by adding a Closed Session pursuant to NCGS 143.318.11 (a) (1) (3) (c), to confer with Counsel - Case No. 20 CVS 1296, Department of Transportation V. Legal John Jasper Horton; Robert Daniel Edwards, Jr: Anne Brown; Alfonzo Covington, Jr; Connie E. Young and husband, John S. Young; Debbie Lynn Edwards; Darius Williams and wife, April Peele; City of Whiteville; and County of Columbus..  and County of Columbus.  Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays: 0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2( (Tim Blackmon, VACANT)  6) APPROVAL OF MINUTES    6.1) Consideration for Approval of Minutes Regular Meeting on January 26, 2021 held on. January: 26, 2021. Jimmy Clarida SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin' Williamson) Nays: 0  Justin Smith MOVED to approve the minutes for the regular meeting  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2 (Tim Blackmon, VACANT)  7) PUBLIC COMMENT-NONE 8) PRESENTATION  8.1): Downtown Master Plan Presentation  Mr. Martin explained that the purpose of the Whiteville Streetscape Master Plan is to provide a vision and framework fori improving the South Madison Street streetscape from Webster Street on ther north to thei intersection ofl Lee and Franklin Streets to the south. Goals and objectives include improving the pedestrian experience, supporting businesses, celebrating local history, and enhancing downtown aesthetics and identity. Supporting the physical plani is a phasing plan for implementation and estimates of probable cost. The master plan vision was achieved through a systematic method of research, site inventory and analysis, idea generation and community engagement. The objective of establishing a shared vision was to recognize the importance of local knowledge, so thet team sought valuable input from residents, stakeholders, representatives from NCDOT and the business community. Two community meetings were heldi in conjunction with the planning process and engagement opportunities were made available through a project page hosted on the City's website. The design team reached out to the community meetings and hosting a project page on the City's wbesite. Community members were ençouraged to participate in-person or online. He introduced Mr. Brian Starkey from Withers Ravenel. Mr. Starkey provided aj presentation to Council which provided a more in-depth view at proposals and options. Mayor Mann explained that the Public Hearing regarding this item would be in two weeks but those persons attending the meeting could provide comments to Council, staff, and Mr. Starkey. Comments offered byt the attending members of the public were: favorable and at few questions were posed. The questions were related to the railroad (Mr. Starkey responded by stating that the project does not do anything with the existing railroad tracks), funding sources, three phase approach to project, traffic, roundabouts, planting oft trees, reduction in parking, retention pond, and a proposed timeline for completing the project. 9.1) Consideration for Establishing a Process for the Selection of an Appointee to Fill an Unexpired Term on Council Mr. Currie explained that Staff is seeking guidance from Council relating tol how to assist them inj proceeding with the selection process for the appointment of someone to fill an unexpired seat on Council. After some discussion, Council established thet following directives: 1-A special meeting willl bel held at 5:30 pm on Tuesday, March2 2, 2021 to review the applications and accept at two-minute presentation 2-At Council's March 9, 2021 meeting, Council will select an applicant through a process of elimination by rounds of voting for the nominees. 3- Provide applicants an opportunity to cure incomplete applications, 4- Schedule with the newly appointed member, to be administered the Oath of Office, between March 10 and 12, 2021, or very soon 5- The City Manager to schedule a meeting with the newly appointed member so that he can brief the new member on City projects and 6- The City Clerk toy provide an update Elected Official's Member  9) BUSINESS  from the applicants. such as missing signatures. thereafter. other related matters. Handbook to the new member.    9.2) Consideration fort the Submittal of thel FY: 2020 SAFER (Staffing For Adequate Fire and Emergency Response) Grant Application Chief Yergeau explained that he is requesting City Council to authorize the submittal oft the FY2 2020 FEMA SAFER Grant Application. The FEMA SAFER Grant provides financial assistance related to assisting fire departments with staffing capabilities tor respond to emergencies, assuring communities have adequate fire protection. He advised thatif awarded this grant the' Whiteville Fire Department will be assisted in getting closer tor meeting NFPA 1710 Standards. He explained that this grant has a performance period oft three years and there is no cost sharing with the FY2020 SAFER Grant. The estimated total cost of the grant, is $829,774 for the three year performance period. The only cost the City would be responsible fori is the outfitting of thei firefighters with uniforms, firefighting gear, and training, (estimated cost $27,000 for the first year, $22001 for the 2nd and 3rd years). The application period is from February 8, 2021 to March 12, 2021. Awards are expected to be announced beginning in the spring of 2021 and no later thena Jimmy Clarida MOVED to approve the City Manger and Fire Chief to submi the required grant application fort the FY2020 SAFER Grant.  September 30, 2021. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2 (Tim Blackmon, VACANT)  9.3) Consideration for FY 20-21 Budget Amendments 9A-9C Mr. Brown explained that FYE2021 Budget Amendments 9A-9C are needed so that the General Fund will loan the Storm Water Fund $95K for storm water drainage construction. Brief discussion ensued. Jimmy Clarida MOVED to approve FY20-21 Budget Amendments 9A-  9C.  Justin Smith SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin' Williamson) Nays: 0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier,  Absent: 2( (Tim Blackmon, VACANT)  FYE21BA- 9A-9C (Stormwater Fund)_Approved - 02092021 - signed 9.4) Consideration for the Proposed FY-21-22 Budget Workshop Calendar Mr. Currie explained thats staffi is requesting Council to consider and approve a proposed special meeting calendar for the purposes of holding FY21-22 budget workshops in preparation of the upcoming FY21-22 budget. He explained that these additional meetings will allow staff to provide more in-depth information to Council on the inner workings of eachi fund within the budget. Staff has been working diligently over the last several years to develop planning documents and gather as muchi information as possible about the City's infrastructure. He explained that by sharing this information with Council, ity will provide staff guidance on how aggressive the City desires to begin renovating water, sewer and storm-water infrastructure. Council concurred ands set thet following dates for Special Meetings in order to conduct workshops regarding the upcoming FY21- Tuesday, February 23, 2021 at 5:00 pm Somwatersies-Powel - Tuesday, March 9, 2021 at 5:00 pm (Public alreylnspectionsehide Stategies) Tuesday, April 13, 2021 at 5:00 pm (Vineland DepowwDDCParks) -Tuesday, April 27, 2021 at 5:00 pm (Water/Sewer) - Tuesday, May 11, 2021 at 5:00 pm (Final Review)  22 budget: Bill)  10) COUNCIL COMMENTS  Mayor Pro Tem thanked Mayor Mann for allowing members of the public ina attendance to speak on the Streetscape project. He also advised that he had witness the City's Fire department in action when they responded    to a fire at the Lewis Smith Shopping Center, he thanked them for their service. He offered a reminder to Mr. Currie regarding the project on E. College Street pertaining to flooding. Council Member Clarida advised that two mattresses had been discarded on MLK Avenue. Mayor Mann commented about the Lewis Smith Shopping Center fire in regards to the responsiblity of the owner. Mr. Currie, Chief Yergeau, and Mr. Lowder provided comments. Mr. Lowder provided additional comments relating  to COVID-19. 11) REPORTS  11.1) Manager's Update  Mr. Currie provided an update in thet following areas: 1) Mollies Branch project, 2) construction status oft the new ABC Store, and 3)1 letters to our local legislative delegation relating to needed funding for City projects andi improvements. Mayor Mann advised members of Council that the performance evaluation for Mr. Currie is due to occur. He distributed packets to each member asking thatt they complete the evaluation form and return in two weeks ora at Council's next regular meeting. He also commented thati if providing al low or high score, to please document the reason(s) for providing that score.  12) CLOSED SESSION (Request by City Attorney to be Added 2/9/2021) Kevin Williamson MOVED to approve Moving into Closed Session at 8:06 pm, pursuant NCGS 143.318.11 (a) (1)(3) (c), to confer with Legal Counsel - Case No. 20 CVS 1296, Department of Transportation V. John Jasper Horton; Robert Daniel Edwards, Jr: Anne Brown; Alfonzo Covington, Jr; Connie E. Young and husband, John S. Young; Debbie Lynn Edwards; Darius Williams and wife,  April Peele; City of Whiteville; and County of Columbus. Jimmy Clarida SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays:0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2 (Tim Blackmon, VACANT) Council returned to Open Session at 8:22 pm.  Jimmy Clarida MOVED to approve to relieve the City Attorney of Conflict of Interest regarding Case No. 20 CVS 1296, Department of Transportation V. John Jasper Horton; Robert Daniel Edwards, Jr: Anne Brown; Alfonzo Covington, Jr; Connie E. Young and husband, John S. Young; Debbie Lynn Edwards; Darius Williams and wife, April Peele; City of Whiteville; and County  ofColumbus. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays:0  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2 (Tim Blackmon, VACANT)  13) ADJOURNMENT February, 9, 2021. Jimmy Clarida SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays: 0  Tim Collier MOVED to approve the adjournment of the regular meeting on  Yeas: 5 (Terry Mann, Justin Smith, Jimmy Clarida, Tim Collier, Kevin  Absent: 2 (Tim Blackmon, VACANT)  ITEL l 1833  Terryl Bonnie T.  MAYOR   Ghs    City of Whiteville City Council Budget Amendment FY: 2020-2021  Amendment #9A- General Fund Loan to Storm Water Fund 10-1300-0060 Duef From Storm Water Fund  Balance Sheet Account  Revised Budget Balance 95,000.00  Account Description  Amount of Adjustment $  95,000.00 $  TOTAL Balance Sheet Account  $  95,000.00 $  95,000.00  Revised Budget Balance 95,000.00  Account Description  Amount of Adjustment $  10-1010-0000 Cash in Central Deposit  95,000.00 $  Total Justification:  95,000.00 $  95,000.00  Thisi is the General Fundl loant tot thes Storm Water Fund fora a drainage construction work int McKenzie Woods.  REVIEWEDBY:, RECOMMENDED! BY:  Date:_ 2/6/202/ Date: 2/5/202/  FihanceD  Cityl Manager TerryL. Mann, Mayor  DULYADOPTEDthis. 94 dayof Februaryy 2021 byt thel Whiteville City Çouncil at Whiteville, North Carolina.  AFFIRMEDBy: TRuy TLa  ATTESTEDB By: BATe hll  City Clerk.    City of Whiteville City Council Budget Amendment FY:2 2020-2021  Amendment: #9B. Storm Water Fund's Acceptance ofG General Fund Loan  Balance Sheet Account  Revised Budget Balance 95,000.00  Account Description  Amount of Adjustment $  60-1010-0000 Cashi in Central Deposit  95,000.00 $  TOTAL Balance: Sheet Account 60-2110-1000 Due GeneralF Fund  $  95,000.00 $  95,000.00  Revised Budget Balance 95,000.00  Account Description  Amount of Adjustment $  95,000.00 $  Total Justification:  $  95,000.00 $  95,000.00  Thisi is the Storm Waters Fund's acceptance oft the General Fund loan.  REVIEWED BY: RECOMMENDEDI BYK 1  Date: z/5/2e2/ Date:_ 2/5/20z1  Finance-pirector City Manager Terryl. Mann, Mayor  DULYADOPTED1 this_ g4 dayof Febuany 2021 byt the Whiteville City Councyaty Whiteville, North Carolina.  AFFIRMED By: fa EMaus ATTESTED By:.  Bidzip    City of Whiteville City Council Budget Amendment FY: 2020-2021  Amendment #9C- Storm Water Drainage worki in McKenzie Woods 60-3990-0000 Fund Balance Appropration  Revenue Account  Revised Budget Balance 95,000.00  Account Description  Amount of Adjustment $  95,000.00 $  TOTAL Expenditure Account 60-6000-7400 Capital Outlay  95,000.00 $  95,000.00 Revised Budget Balance 95,000.00  Account Description  Amount of Adjustment $  95,000.00 $  Total Justification:  $  95,000.00 $  95,000.00  This is fort the drainage construction inN McKenzie Woods.  REVIEWED! BY:  2 CityN Manager Terryl L'Mann, Mayor y    Date:_ 2/5/2z1  RECOMMENDED BY: 122 DULY ADOPTED this_ gH AFFIRMED By:  Date: By:  2/s-/202  2021 byt thel Whiteyille City Council at,Whiteville, Carolina. ly  North    AXELI MCPHERSON CONSTRUCTION,INC. POBOX1 1330 WHITEVILLE, NC28472 License #49534 BTo CITY OF WHITEVILLE 3175 South! Madison St. Whiteville, NC:28472  Invoice Involceil  Date 12/16/2020 4778  Projeci Quantily  WEBSTER ST. Duscriplion  P.O. Number Rale Amoun! 38,450.00 38,450.00 1,296.81 1,296.81  LABOR TOI REMOVET RCP ANDI INSTALL 36" RCP-1 INCLUDINGACATCH BASINS. MOVE WATERLINE, AND CHANGEO CLAY SEWERI LINETO MISCELI-ANEOUS CONCRETE/BLOCK INVOICES  DUCTILE.  Total Fax# I-888-213-4218  $39,746.81  Phone# 910-642-1883  E-mall elnepheram@guuil.com    AXELI MCPHERSONG CONSTRUCTION.INC. POBOX1330 WHITEVILLE, NC28472 License #4 49534 BIITO CITY OF WHITEVILLE 3175 South Madison St. Whiteville, NC28472  Invoice  Date Invoicel 12/16/2020 4779  Project Quanlly  EDGEWOOD CIRCLE Description  P.O, Number Rate Amoun! 50,475.00 50,475.00 4,550.90 4,550.90  LABOR TOI REMOVE: 36"! RCP ANDI INSTALL SIDE BY SIDE UNDER EDGEWOOD CIRCLE AND CONCRETE DRIVEWAY. INCLUDING CONCRETEI REPLACEMENT MISCELILANEOUS CONCRETE, SEED, ANDI EROSION CONTROLMATTING  Total Fax# I-888-213-4218  $55,025.90  Phonet 910-642-1883  E-mall welmeplermoum@gmuil.com