YANCEYVILLE TOWN COUNCIL MEETING MINUTES Tuesday, September 12th, 2023, 6:00pm  The meeting of the Yanceyville Town Council was held in the Yanceyville Museum of Art at the Yanceyville Municipal Services Building located at 158 East Church Street, Yanceyville, NC and streamed through the WebEx platform on' Tuesday, September 12th, 2023, at 6:00pm. Council Members present: Mayor- Alvin Foster, Mayor Pro Tem- Odessa Gwynn Brian Staff present in person: Kamara Barnett-Town Manager/Clerk, Miranda Harrelson- Deputy  Massey, and Keith Tatum  Clerk, and Kathryn Hinton-Administrative Assistant  Item 1: Call to. Order  Mayor Alvin Foster çalled the Town Council Meeting to order at 6:02 pm. The meeting opened with aj prayer. He asked all to stand for the pledge of allegiance. Mayor Foster also stated that the Yanceyville Town Council rules and procedures reflect the revisions oft the North Carolina open meeting law of the North Carolina General Statues, a copy oft the Yanceyville Town Council rules and procedures are available upon request. Yanceyville Town Council also has rules and procedures for electronic meetings that reflect the revisions oft thel North Carolina open meeting law ofthe North Carolina General Statues, a copy oft the Yanceyville Town Council  rules and procedures are available upon request.  Item 2: Review and Adoption of Agenda - Mayor & Council  Mayor Foster asked Town Council to review the. Agenda. After al briefi review, Mayor Pro Tem Gwynn made ai motion to adopt the agenda as with said amendments. The motion was seconded  by Councilman Massey and passed with a unanimous vote.  Item 3: ConsentAgenda  a)  Minutes from the August 1st, 2023, Town Council Meeting b) Minutes from the August 7th, 2023, Town Council Meeting  Mayor Foster asked Town Council to review the Consent Agenda. After a short review, Councilman Tatum made a motion to adopt the Consent Agenda as presented. Thei motion was seconded by Mayor Pro Tem Gwynn and passed with ai unanimous vote.  Item 4: Public Comment  None  Yanceyville' Town Council Meeting Minutes September 12h,2023    Item 5: Water and Wastewater Treatment Facilities Update: Gary Stainback, Inframark Mayor Foster introduced Mr. Gary Stainback, Inframark. Mr. Stainback presented the monthly  Representative update as follows:  Yanceyville Water Treatment Plant  Disinfection by Product (DBP) samples, which consist ofTrihalomethanes (THM) and Haloacetic Acids (HAA) were collected on. August 15th. Caswell Pines sample results were compliant and the Providence sample was slightly elevated; however, thei running Total Organic Carbon (TOC) samples were collected, and August results indicated 54.6% Staffcollects distribution water quality samples throughout the week and collaborates with Public Works on specific hydrant flushing needs. Sample results have indicated compliance with parameters such as turbidity, iron, manganese, pH and bacteriological. Staff completed annual water hydrant flow testing. Results were sent tot the Town Staff completed thei initial water hydrant flushing event for the distribution system which  average remains compliant for the sample period and year.  TOCreduction.  Manager.  is part ofthe disinfection by product (DBP)reduction plan.  Yanceyville Wastewater Treatment Plant  Treatment process was compliant in July with permit monthly limitations, but experienced Staff cleaned solids from the treatment process effluent tank and the chlorine contact tank. Underwood, Inc. completed repair to treatment system mixer and returned and installed: in Treatment system is experiencing two leaking valves ont the SBR unit which will adversely effect treatment efficiency. Town has requested price quotes from Underwood, Inc. forthe Holland Industrial, Inc. Control Specialist worked with Inframark to adjust the SBR Inframark is preparing a proposal for the upgrade to the existing bar screen at the  one weekly effluent fecal coliform excursion.  process.  replacement of these valves.  Treatment Control toi improve the unit process treatment cycling.  wastewater treatment facility.  Mayor Foster thanked Mr. Stainback for presenting a detailed report. (Pursuant to Section 34-38 ofthe Yanceyville Town Code)  Item 6: Consideration of] No Curb/Shoulder Parking on Cemetery and Gwynn Street Town Manager Barnett explained that over the last several months the Town ofYanceyville: has received several calls and correspondents with complaints about vehicles being parked int the street on Cemetery Street and Gwynn Street. Shei noted that because the vehicles arej parked in the streets Schools Buses as well as Emergency Services personnel (Fire Trucks and Ambulance) are unable to drive along the streets. She noted that after reviewing the Yanceyville  2  Yanceyville Town Councill Meeting Minutes September 124,2023    Town Code Section 34-38 the only two streets in Town that prohibit parking on the curb and shoulder are County Park Road and Barco Street. Town Manager Barnett mentioned that the only Town-owned Road is Cole Street therefore the North Carolina Department of Transportation will need to bei informed ofthis amendment. After which Town Attorney Lee Farmer will draft an Ordinance with the amendment to Section 34-38 oft the Yanceyville Town Mayor Foster asked Town Council fora a motion. After a briefdiscussion, Councilman Massey made a motion to move forward with contacting NCDOT regarding No Curb/Shoulder. Parking on Cemetery and Gwynn Street and have Town Attorney Farmer draft an ordinance with amendment. The motion was seconded by Councilman Tatum and passed with a unanimous (Councilman Massey left the Town Council Meeting due to an emergency at 6:14 pm) Item 7: Adoption of Resolution Caswell Tourism Development Authority Resolution to Authorize the Town of Yanceyville to defer the Authorized 3% Room occupancy Tax to the Caswell County Tourism Development Authority for the Disbursement for the Town of Town Manager Barnett explained that in 2007 Senate Bill F 442, Session Law 2007-224, Session 2007: makes provisions for the Town ofYanceyville Town Council by resolution to levy aroom occupancy tax oft three percent (3%) on the gross receipts derived from any room, lodging or similar accommodation ini the town, and required the Town ofYanceyville, upon levying a room occupancy tax under this act, to also adopt ai resolution creating the Yanceyville Tourism Development Authority as described in Senate Bill F 442. She noted that in 20071 the Town Council opted not to move: forward. She explained that it was her understanding that the Town didn'tmove forward, because there was only one hotel in' Town. She pointed out that in this resolution the current singlel hotel owner in Yanceyvlle/Caswell supports this resolution to begin on January 1, 2024. She also explained that within this resolution the' Town doesn'tneed to create an independent TDA, however the' Town will have representation on the Caswell TDA by appointing a member. Town Manager Barnett recommended that Town Council appoint the Town Manager or/ /Town Designee to serve behalfofyanceyvile on the Caswell Tourism Development Authority Board. Town Manager Barnett further explained that the funding does not impact property owners as iti is funded by taxes at the hotel, Airbnb, Verbo and other short term rental properties (less than 90 days) paid by visitors. She also mentioned to be proactive regarding citizens that will try to avoid paying taxes, the TDA will have inserts that go in the county's property tax mailers explaining that all short-term rentals (less than 90 days) are Mayor Foster asked Town Council foramotion. After no further discussion, Mayor Foster made a motion to approve the Resolution Caswell Tourism Development Authority Resolution to Authorize the Town ofYanceyville to defer the Authorized 3% Room occupancy' Tax to the Caswell County Tourism Development Authority for the Disbursement for the Town of Yanceyville and Caswell County Tourism and appoint Town Manager Barnett, Kamara Barnett  Code).  vote.  Yanceyville and Caswell County Tourism  required toj pay taxes on thei income generated from these rentals.  3  Yanceyville' Town Council Meeting Minutes September 12th, ,2023    to serve on behalfofthe' Town ofYanceyville. Mayor Pro Tem Gwynn seconded the motion that *See attached Resolution Caswell Tourism Development Authority Resolution to Authorize the Town ofYanceyville to defer the. Authorized 3% Room occupancy Tax to the Caswell County Tourism Development Authority for the Disbursement for the' Town ofYanceyville and Caswell  passed with 2-1 vote, Councilman Tatum voted: no.  County Tourism.  Item 8: Town Manager Report- Kamara Barnett  Town Manager Barnett provided several updates and announcements to Town Council as  follows.  1. Annual Bright LeafHoedown will be held Saturday September 23, 2023. She noted that the streets ini the Downtown area will be closed from 6:00am until 10:00pm. 2. Friday, October 6th, 2023, will be the final First Friday ofthe season. The Doug Prescott Band will be providing entertainment. Please come out and enjoy the local talent. Food will be available for purchase and Cruise-in welcoming all cars trucks, motorcycles, etc. 3. Piedmont Triad Regional Council will be hosting their Board of Delegates' Annual Awards Ceremony will be held on October 18th, 2023 at 12pm at the Blue Heron Event Venue 4130 Mendenhall Oaks Parkway High Point, North Carolina 27265. The 2023 Grady Hunter Regional Excellence and Randall Billings Service Award Banquet will be held at noon at the Blue Heron Event Venue offofHwy 68 on Mendenhall Oaks Parkway inl High Point. Shei noted that ifanyonei isi interested in attending, please let Mayor Foster, 4. Town Manager Barnett a special thank you to all that were involved in the Ribbon Cutting/ Dedication program for the 9-11 Memorial yesterday. Wel have received many Town Manager Barnett noted that included in the packet was al letter from One Management, Inc written on behalfofOld: Farm Apartments to request the additional fees in the amount of543.94, paid with the. July 2023 payment to the Town ofYanceyville, refunded or credited on the account regarding water bill. Town Manager Barnett noted that in the letter it was explained that Old Farm never received the. July 2023. When the property received the. August water bill it included the prior balance for July. She noted that the past dew balance was paid that include the 15% late fee. Town Manager Barnett explained that it isl heri recommendation that the Town neither refund nor credit the late fee for Old Farm Apartments. She indicated that the' Town has no way to validaté that thel bill was: not received, in addition a customer can always call and get thel balance on their account from the Billing/Collections Clerk ift they haven'treceived al bill. All bills are mailed out at one time we can no account for the United States Postal Service. We arei not able to set a precedent that would not be: fair to residents and businesses. What you do for one we: must do for all. After al brief discussion Town Council concurred that the' Town will: not refund nor credit the 15% late fee to Old Farm. Apartments for the. July 2023 utility/ water bill.  Miranda, or Myselfknow to RSVP.  congratulatory messages about the event.  4  Yanceyville Town Councill Meeting Minutes September 124,2023    Town Manager Barnett indicated that she would like to recommend that we add "Town Hall" above the Yanceyville Municipal Services Building on the Entrance (porch) of the building and sign upon entering the parking lot. To minimize confusion for citizens and visitors. She added that all the wayfinding signage entering and around the' Town ofYanceyville call this building Town Mayor Foster asked Town Council for a motion. After no further discussion, Councilman Tatum made a motion to add "Town Hall" above the Yanceyville Municipal Services Building on the Entrance (porch) oft thel building and sign upon entering the parking lot. Mayor Pro Tem Gwynn Town Manager Barnett alsoindicated that The' Town ofYanceyvillel has a vacancy on1 the Caswell Economic Development Commission Board that will need to be filled. She noted that this individual will need tol be appointed to the board by Town Council. Mayor Foster indicated that we: need to advertise the vacancy on the' Town website and on the bulletin board in the lobby of Item 9: Informal Diseussion/Public Comment- Discussion & Comments must directly relate to Mr. Matthew Hogland 291 West Main Street Yanceyville NC, 27379 stated he thought adding  Hall rather than Yanceyville Municipal Services Building.  seconded the motion that passed with a unanimous vote.  the: front office. agenda items.  Town Hall to the front of the building is a great idea.  Item 10: Adjournment  Mayor Foster asked Town Council for a motion to adjourn. After no further discussion, Councilman Tatum made ai motion to adjourn the September 12th, 2023, Town Council Meeting. Mayor Pro Tem Gwynn seconded the motion that passed with ai unanimous vote. Thei meeting Kamara. Barnett, Town Clerk and Miranda Harrelson, Deputy Town Clerk prepared the above minutes. They represent ab  ended at 6:28 pm.  those matters that were addressed at this meeting. Respectively Submitted: Alvin Foster, Mayor  briefdescriptionc of  Kamara Barnett, Town Clerk  Miranda Harrelson, Deputy Town Clerk  5  Yanceyville Town Councill Meeting Minutes September 124,2023    TOWN OF YANCEYVILLE  RESOLUTION TO. AUTHORIZE THE TOWN OF YANCEYVILLE TO DEFER THE AUTHORIZED 3%1 ROOM OCCUPANCY TAX TO THE CASWELL COUNTY TOURISM DEVELOPMENT AUTHORITY FOR DISPERSEMENT FOR THE TOWN OF YANCEYVILLE WHEREAS, tourism ist the number one industry in the southeast and the number two industry in the state WHEREAS, according tol NCI Department of Commerce tourism dollars increased in Caswell by 25.8% WHEREAS, thel National Chamber of Commerce compared the relationship bètween 100 manufacturing jobs in a community and 100 tourists and found that tourism produces significant revenues and bécausè it requires little infrastructure, water and sewer andi is a clean industry non-polluting and non-consumptive WHEREAS, the Caswell County region has seen an increase oftravelers as the areas around it continue WHEREAS, the funding does noti impact property owners asi it is funded by taxes at1 the hotel, Airbnb, WHEREAS, the current single hotel owner in Caswell supports this résolution tol begin on January 1, WHEREAS, Senate. Bill F 442, Session Law 2007-224, Session 2007 makes provisions for the' Town of Yanceyville Town Council by resolution to. levy ai room occupancy tax of three percent (3%) on the gross WHEREAS, Senate Bill F442, Session Law 2007-224, Session 2007 required the' Town of Yanceyville, upon levying ai room occupancy tax under this act, to also adopt ai resolution creating the Yanceyville NOW, THEREFORE LETITI BEI RESOLVED, that the Town ofYanceyville Town Council approves the 3% occupancy tax set previously for the' Town of Yanceyville tol be appropriated to the existing Caswell County TDA, quarterly, for marketing and promotion of Caswell County and the' Town of FUTHERMORE, LET IT) BE RESOLVED, that the Town ofYanceyville Council defers its requirement to adopt ai resolution creating the Yanceyville Tourism Development Authority, but will appoint ai member (meeting the requirements of Section 2 of Senate Billl F 442, Session Law 2007-224)1 to  AND CASWELL COUNTYTOURISMI  ofNorth Carolina; and in 2022 from of2021  industry  to expand with tourism specific economic development  Verbo and other short term rental propertiès (less than 90 days) paid by visitors.  2024  receipts derived from any room, lodging or similar accommodation ini thet town.  Tourism Development Authority as described in Senate Bill F 442  Yanceyville.  the existing Caswell County Tourism Development Authority  This the 12th day of September202 (Corporate Seal)  CB Alvin W. Foster, Mayor  PORATEO  m Miranda Harrelson, Deputy Town Clerk