YANCEYVILLE TOWN COUNCIL MEETING MINUTES Tuesday July 11", 2023, 6:00pm  The meeting oft the Town Council was held int the Yanceyville Museum of Art at the Yanceyville Municipal Services Building located at 158 East Church Street, Yanceyville, NC and streamed Council Members present: Mayor- Alvin Foster, Mayor. Pro Tem- Odessa Gwynn Brian Staff present in person: Kamara Barnett-Town Manager/Clerk, Miranda Harrelson- Deputy Clerk, Lee Farmer- Town Attorney, Franz Holt-Town Engineer, Bradley Davis- Planning & Zoning Consultant, and Kathryn inton-Administrative Assistant Also present: David Hyder,  through the WebEx platform on Tuesday,July 11#,2023, at 6:00pm.  Massey, and Keith Tatum  Stantec  Item 1: Call to Order  Mayor Alvin Foster called the Town Council Meeting to order at 6:03 pm. The: meeting opened with aj prayer. He asked all tos stand for the pledge of allegiance. Mayor Foster also stated that the Yanceyville Town Council rules and procedures reflect the revisions ofthe North Carolina open meeting law oft the North Carolina General Statues, a copy oft the Yanceyville Town Council rules and procedures are available upon request. Yanceyville Town Council also has rules and procedures for electronic meetings that reflect the revisions ofthel North Carolina open meeting law ofthe North Carolina General Statues, a copy oft the Yanceyville Town Council  rules and procedures are available upon request.  Item 2: Review and Adoption of Agenda - Mavor & Council  Mayor Foster asked Town Council for a motion. Afterab briefreview, Mayor Pro Tem Gwynn made aj motion to adopt the agenda as presented. The motion was seconded by Councilman  Tatum and passed with a unanimous vote. Item 3: Consent Agenda  a.) Minutes from May 2nd, 2023, Town Council Meeting. b.) Minutes from June 20t, 2023, Town Council Meeting c.) Minutes from June 27th, 2023, Town Council Meeting  Mayor Foster asked Town Council to review the Consent Agenda. After a short review, Councilman Tatum made a motion to adopt the Consent Agenda as presented. The motion was  seconded by Councilman Massey and passed with a unanimous vote.  Yanceyville" Town Council Meeting Minutes July 11,2023    Item 4: Public Comment  Mayor Foster asked all persons signed up for Public Comment to please state their name and Good evening, my name is. John Claggett and] Ireside at 108. Jaye Lane, Providence, NC.Iwould like my comments recorded verbatim. Mr. Claggett stated, The Regional Economic Development Commission is comprised of representatives of Caswell County, Town of Yanceyville, and' Town ofMilton sO I'm assuming that a. Joint Resolution exists establishing this Commission, which would be a requirement. I'm asking you. Mr. Mayor as the Chairperson ofthis Commission where access to meeting minutes can be obtained by the public? The public has been informed that these minutes are to bej posted to the Regional Economic Development web page by the Secretary oft this Commission. This hasn't been the case, and there isn'tany contact information Item 5: Introduction of Deputy. Town Clerk/ Administration of Office for Ms. Miranda Town Manager Barnett introduced! Ms. Miranda Harrelson as the new. Deputy Town Clerk oft the Town ofYanceyville. Town Manager Barnett noted that Ms. Harrelson will have to take an oath Mayor Foster asked Deputy Town Clerk Harrelson toj place her right hand on the Bible. Mayor Foster administered the oath of office to Deputy Town Clerk Mirandal Harrelson Item 6:. Water and Wastewater. Treatment Facilities Update: Gary Stainback. Inframark Mayor Foster introduced Mr. Gary Stainback, Inframark. Mr. Stainback presented the monthly  address for the record. Mayor Foster called on Mr. John Claggett.  offered. Mayor Foster thanked Mr. Claggett for his comments.  Harrelson  ofoffice which will be administered by Mayor. Alvin Foster.  Representative update as follows:  Yanceyville Water Treatment Plant  Disinfection by Product (DBP) samples, which consist ofTrihalomethanes (THM) and Haloacetic. Acids (HAA) are compliant with the limitations for each sample site. -Total Organic Carbon (TOC) sample results have improved with the optimization of the Carbon feed system. TOCreduction is compliant with the state limitations. -Staffcollects distribution water quality samples throughout the week and collaborates with Public Works on specific hydrant flushing needs. Sample results have indicated compliance with parameters such as turbidity, iron, manganese, pH and bacteriological. -Removed solids and cleaned the sedimentation tank. -Presented water hydrant flushing plan to the Town on June 28th. Anticipate hydrant flushing to Meeting with staff to plan water hydrant flow testing on July 11th. Hydrant flow testing to be  begin in August, 2023. completed in. July-August. Yanceyville Town Council Meeting Minutes July 11',2023  2    Yanceyville Wastewater Treatment Plant  -Treatment process is compliant with permit limitations. -Repaired sludge wasting pump on SBR' Treatment System.  -Inframark maintenance team were on site to evaluate corrective control measures to use both -Shared initial equipment information with Town Staff on possible mechanical bar screen -Met with Public Works Director to discuss approach to cutting back line oft trees behind  lagoon pumps. replacement options.  Maintenance made corrections to Influent pump control float switches. Wastewater Manager passed Sludge Land Application Exam. wastewater treatment system to prevent limbs from falling into tank. Mayor Foster thanked Mr. Stainback for presenting a detailed: report. Williams Carmen & King, and Davis Hyder, Stantec Hyder presented content on water and sewer development fees. See attached copy of slide presentation.  Item 7: Presentation of Water and Sewer System Develojment Fees Study-Franz Holt, alley Mayor Foster introduced Mr. Franz Holt and David Hyder to. Town Council. Mr. Holt and Mr.  See attached copy of proposal from Stantec to conduct water and sewer development fee After no further discussion, Councilman Tatum made a motion to approve Stantec Consulting Services Incj proposal to conducta Water and Sewer System Development Fee Study in the amount of$26,885. Mayor Foster seconded the motion that passed with a unanimous vote. Item 8: Approval ofl NCDOT Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence within corporate limits of the Town. Mayor Foster asked the Town Council for a motion. After no further discussion, Councilman Massey made ai motion to approve the NCDOT Certifications ofl Municipal Declaration to Repeal Speed Limits and Request for Concurrence within corporate limits oft the Town with amendments to sections 63, 64, and 67. The motion was seconded by Councilman Tatum and  study.  passed with a unanimous vote. See attached Certifications. Item 9: Town Attorney Report-Leel Farmer scheduled for the first week of August.  Town Attorney Farmer noted that the closing on the remaining Woodlawn Drive property is Town Attorney Farmer also indicated that with the help of Town Manager Barnett and Admin Assistant Hinton we are collecting all documents concerning the IT company that the Town has  consulted with in the past. Yanceyville" Town Council Meeting Minutes July 11#,2023  3    Item 10: Town Manager Report- Kamara Barnett  Town Manager Barnett indicated that she had a several announcements.  On Friday, August 4t, 2023, Matthew Boswell will be providing entertainment at our First Friday Event. Food willl be available for purchase and Cruise-in welcoming all cars trucks, motorcycles, etc. Please invite someone and come out and enjoy the local talent. Town Manager Barnett reported that the Municipal Services Building (Town Hall) roof has reached the end ofits useful life. She noted that in recent years, the roofh has leaked on numerous occasions causing damage to the interior, including the Yanceyville Museum of Art Featuring Maud Gatewood. The cost ofcontinuous repairs and maintenance are going to continue to increase ifleft in its current condition. Town Manager Barnett explained that this would be a Capital Project, replacing and installing a new commercial roof. She indicated that this project was not included in the current budget therefore a budget amendment would need to be drafted if Town Council is inclined to replace the roof. Town Manager Barnett added that she would like authorization from Town Council to create a Request of Proposal- invitation to bid- Town Hall Mayor Foster asked the Town Council for a motion. Councilman Massey made a motion to authorize Town Manager Barnett to create a Request of Proposal- invitation to bid- Town Hall RoofReplacement. The motion was seconded' by Councilman Tatum and passed with a unanimous Town Manager Barnett introduced Mr. Bradley Davis, Planning and Zoning Consultant, to Town Council. Mr. Davis provided a Planning/Zoning, and Code Compliance update to Town Council on recent inquiries by Town citizens related to what enforcement actions are being taken against owners ofp properties that are clearly considered dilapidated, most ofwhich have been abandoned. Ina addition, a neighbor complained of snakes coming from two abandoned residences next to her property at the corner oft the School Dr. and Dillard School Dr. Mr. Davis mentioned that certified lettersh have been sent to the owners ofrecord withi these two parcels during the last 5: years. Either the letters were sent back "undeliverable" or no response, Mr. Davis noted that he contacted Caswell County Tax Office to verify GIS had the correct owner's record. He indicated that during this time he was: informed that both parcels in questionl hadi not paid property taxes for years (2009, 2016). Shortly thereafter, Sylvia Johnson ai former Planning Board: member and GIS Specialist for Caswell County Tax: records and Maps provided al list of39-461 Parcels from (2020-2022) that have After a lengthy discussion, Town Council agreed to have Town Manager Barnett contact the County Manager's office and the County Tax Office to schedule a meeting to discuss why delinquent taxes have: not been collected on behalf of the Town of Yanceyville. Item. 11: Informal Diseussion/Public Comment- Discussion & Comments must directly relate  Roof Replaçement.  vote.  not paid their property taxes.  toagenda items. None  Yanceyville" Town Council Meeting Minutes July 11,2023    Item 12: Adjournment  Mayor Foster asked Town Council: for ai motion to adjourn. After no further discussion, Councilman Tatum made ai motion to adjourn the. July 11",2023 Town Council Meeting Councilman Massey seçonded the motion that passed with a unanimous vote. The meeting ended Kamara Barnett, Town Clerk and/ Miranda Harrelson, Depuly Town Clerk prepared the above minutes. They, ryrsaabyavpond  at7 7:26pm.  those matters that were addressed att this meeting. Respectively Submitted: Alvin Foster, Mayor  Kamara Barnett, Town Clerk  Miranda Harrelson: Deputy Town Clerk  5  Yanceyville" Town Council Meeting Minutes July 11th,2023