HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. Tuesday, August 10, 2021 317 S. Madison Street, Whiteville, NC, 28472.  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, August 10, 2021, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC, Advisement of Virtual Meeting. This meeting was made available in a virtual environment. Viewers were invited to submit public comments via the Q&A function located within the Microsoft Teams application or by contacting the  28472.  City Clerk. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait, and  Kevin Williamson Tim Blackmon, and Open' Vacancy  Others in Attendance: Darren Currie, City Manager; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; Robert Lewis, Planning Director; Madison Ward, Economic Development Planner; Roger Lee, Building Inspector; Hal Lowder, Emergency Services Director; Doug Ipock, Police Chief; Blake Spivey, Parks & Recreation Director; Ivey Schofield (The News Reporter); Columbus Central Dixie Darlings Softball Team and family members; Whiteville AAA Dixie Youth Baseball Team and family members; Sheriff Jody Greene; Chief Deputy Aaron Herring; and Members of the Public 2) CALL TO ORDER at 6:30 pm by Mayor Mann. 3) INVOCATION Provided by Council Member Tim Collier. 4) PLEDGE OF ALLEGIANCE- Led by Mayor Mann. 5) ADOPTION OF AGENDA Kevin' Williamson SECONDED the motion. VOTE: 5-0 (Unanimous). Williamson) Nays: 0  Tim Collier MOVED to approve the adoption of the agenda as presented.  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait, Kevin  Absent: 2 (Tim Blackmon, Open Vacancy) 6.1) Consideration for Approval of Minutes Regular Meeting on July 27, 2021 on. July 27, 2021. Jimmy Clarida SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0  6) APPROVAL OF MINUTES  Vickie Pait MOVED to approve the minutes for the regular meeting held  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait,  Absent: 2 (Tim Blackmon, Open Vacancy)    7) PUBLIC COMMENT- None 8) PRESENTATION  8.1) Recognition oft the Whiteville AAAI Dixie Youth Baseball Team World Mayor Mann congratulated the Whiteville AAAI Dixie Youth Baseball team on their victory on winning the World Series Championship game. He presented Proclamation No. 2021-P-27 to the coaches and the 8.2) Recognition of the Central Columbus Dixie Darlings Softball Team Wins Mayor Mann congratulated the Central Columbus Dixie Darlings Softball Team on their victory winning the State Championship game. He presented Proclamation No. 2021-P-28 to the coaches and the  Series Championship team.  State Championship team.  9) BUSINESS  9.1) Discussion Pertaining to Filling a Vacant Seat for an Unexpired Term on Mayor reported that Council Member Justin Smith resigned from City Council on Friday, July 30, 2021. Mr. Smith served on Council representing District 1 in the City. Mr. Smith's termi is set to expire in 2021. The City's Charter refers back to NCGS 160A-63 and a couple of blog posts from the UNC School of Government is included which explains the process for filling unexpired terms. Council may appoint a qualified candidate to fill the term until the next election. Ther next election is November 2, 2021 (now rescheduled for March 8, 2022). Whoever is appointed by the Council, MUST file for this seat for the rest oft the unexpired term, ift that person desires to continue to serve out the rest of the term. Any other qualified person can run for the seat as well. The person elected toi this seat for the unexpired term willl hold the seat until 2025. Mayor Mann stated that he would prefer to fill the vacancy the same way Council did for Mr. Leder's seat backi in the spring. Other members of Council concurred. Mayor Mann suggested at timeline and itv was briefly discussed. Council concurred to accept applications from interested citizens beginning Wednesday, August 11th through Tuesday, August 31st at 5pm. Also discussed, was to hold as special meeting to accept brief presentations from citizens who submitted applications for the vacant seat. Kevin Williamson MOVED to approve the proposed timeline and call a Special meeting on September 7th, 2021 at 5pm. Vickie Pait SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin' Williamson) Nays: 0  City Council  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait,  Absent: 2( (Tim Blackmon, Open Vacancy)  9.2) Election of Mayor Pro Tempore  Mr. Justin Smith previously served as Mayor Pro Tempore up tot the time of his resignation on Friday, July 30, 2021. Mayor Mann explained thati in accordance with the City Charter, Section 2.4, the Council shall elect one ofi its members as Mayor Pro Tempore to perform the duties ofl Mayor during his or her absence or disability, in accordance with general law. The Mayor Pro Tempore shall serve in such capacity at the pleasure oft the other members of the Council. Terry Mann MOVED to approve the nomination of Jimmy Clarida to be Mayor Pro Tempore. Vickie Pait SECONDED the motion. VOTE: 5-0 (Unanimous). Kevin Williamson) Nays: 0  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait,  Absent: 2 (Tim Blackmon, Open Vacancy)  9.3) Consideration for a Police Officer Employment Contract Chief Ipock presented this matter to the Council. He explained thatt the City is entitled to be reimbursed fort the cost associated with the    employment, training, equipment and ancillary costs of employment as ac City of Whiteville Police Officer int the event the employee leaves the employment oft the City of Whiteville within two (2) years. He advised that! he was recommending a change to the current agreement in place by revising the agreement in order to establish an average cost of five thousand dollars ($5,000) and the amount ofr repaymenti is based on a prorated scale of $5,000.00 divided by twenty-four (24) months. This revision will allow police officer employees to quickly identify the amount ofr repayment to the City should they decide to leave City employment within the established two-year period. Brief discussion Kevin Williamson MOVED to approve revising the Police Officer Employment Agreement to reflect an average cost of $5000 and a pro- rated repayment plan reflective of 24 months divided into $5000 for a monthly payment, with the agreement being subject to the approval  ensued.  from the City Attorney. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0 Demolition  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait,  Absent: 2 (Tim Blackmon, Open Vacancy)  9.4) FYE2022 Budget Amendment #3 Lewis Smith Shopping Center Mr. Brown presented this matter to the Council. He explained that the FYE2022 Budget Amendment #3i is needed to appropriate funds for the demolition of the Lewis Smith Shopping Center. He reviewed with Council the bids received for the demolition and recommendedi that DLS Ground Maintenance Inc. be awarded the bid. He also explained Jimmy Clarida MOVED to approve awarding the bid award to DLS Ground Maintenance Inc., and approving FY21-222 Budget Amendment  FYE BA#3. Brief discussion ensued. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Kevin Williamson) Nays: 0  #3.  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait,  Absent: 2( (Tim Blackmon, Open Vacancy)  10) COUNCIL COMMENTS  Council Member Williamson inquired as to who sprayed the trees along the railroad tracks downtown. Mr. Currie explained that the trees were mistakely sprayed by City employees and explained howi it happened. Council Member Williamson also asked for an update regarding COVID- 19. Mr. Currie advised that Hal would update the Council later in the meeting. Council Member Collier inquired as to the status of thel bridge project at West Whiteville Park. Mr. Currie advised that all contracts have been signed and contractors are waiting materials for the project tol be shipped. He reported that there are still supply chain issues. Mayor Mann asked Ms. Ward to report on the Main Street Designation recently awarded to the City. Ms. Ward provided al brief report. Mr. Lowder provided an update on matters relating to COVID-19.  11) REPORTS  11.1) Manager's Update  Mr. Currie reported on thei following 1) the Commerce Street project, 2) Waste Management: follow up meetings, 3)Mollies Branch Phasel project, 4) outdoor lighting at Nolan Park and the Recreation Complex, and 5)! Mollies Branch Phase Il project. Mayor Mann asked Chief Ipock for al brief update regarding matters at Sandy Ridge Apartment, Chief Ipock provided an update. Council Member Collier asked Chief Ipock about what could done about basketball games (including the hoop stand) being played in the streets in his neighborhood. Chief Ipock said that was activity that would impede traffic and he would increase patrol  ini the neighborhood.  12) ADJOURNMENT    Vickie Pait MOVED to approve the adjournment of the regular meeting held on  August 10, 2021 at 7:27pm. Tim Collier SECONDED the motion. VOTE: 5-0 (Unanimous) Williamson) Nays: 0  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Vickie Pait, Kevin  Absent: 2 (Tim Blackmon, Open Vacancy)  TerryL.N Mann, MAYOR  Bonnie T. Williams, CITY BBP  17    CITY OF WHITEVILLE, NORTH CAROLINA PROCLAMATION: NO.2021-P-27  Whiteville AAAI Dixie Youth Baseball Team World Series Champions  WHEREAS, The City of Whiteville would like to recognize the teamwork and dedication of the Whiteville AAA Dixie Youth Baseball team for earning the 2021 Dixie Youth AAA Division 2 World WHEREAS, The Whiteville AAA Dixie Youth Baseball team defeated South Carolina RU, 7-3 on Wednesday, August 4, 2021 and won the Dixie Youth AAA Division 2 World Series Championship; WHEREAS, the City wants tol hereby acknowledge the combined efforts of Head Coach) Matt Mclean WHEREAS, The 2021Whiteville AAA Dixie Youth World Series Champion team members are #1 Luke Mclean, #3 Sidney Miller, #10 Ty'lae Rose, #21 Issac Price, #5 Ja'Quan McKinnis, #13 Noah Jones, #27 Conrad Martinez, #9 Gage Canady, #8 Alzavion Baldwin, #23 Bryce Moore, #99 Swift WHEREAS, Sidney Miller was named Batting Champion, batting a 588 average; and WHEREAS, All the players, their coaches, their families and supporters deserve a hardy kudos for NOW THEREFORE I, TERRY L. MANN, MAYOR OF THE CITY OF WHITEVILLE, DO HEREBY PROCLAIM the City of Whiteville to join the entire community in recognizing this wonderful achievement oft bringing home the. AAA Division 2I Dixie Youth World Series INI WITNESS WHEREOF, Ihave set my hand and caused the seal oft the City of Whiteville tol be  Series Championship inl Laurel, Mississippi; and  and  and Assistant Coaches: Dwight Martinez and Quamain. Rose; and  Pridgen and #2 Knox Price; and  setting their sights and realizing their dreams; and  baseball title to the City of Whiteville. affixed on this 10th day of August 2021.  championship  ATTEST:  Terry L. Mann, Mayor  (SEAL)  Bonnie T. Williams City Clerk  ROCLANMATOWAOIBHRT    CITY OF WHITEVILLE, NORTH CAROLINA PROCLAMATION NO. 2021-P-28  Central Columbus Dixie Darlings Softball Team State Champions  WHEREAS, The City of Whiteville would like to recognize the teamwork and dedication of the Central Columbus Dixie Darlings team for earning the 2021 Dixie Darlings State Championship in WHEREAS, The Central Columbus Dixie Softball team defeated Montgomery County, on Tuesday, WHEREAS, the City wants tol hereby acknowledge the combined efforts ofHead Coach) Bryan Batten, WHEREAS, The Central Columbus Dixiel Darlings State Champion team members arel Karli Sullivan, Paisleigh Floyd, Madison Mclean, Layken Lancaster, Paisley Batten, Grace Gore, Ashland Batchelor, Kyleigh Hewett, Kelbi Bowen, Brynleigh Coleman, Ryleigh Reagan, and] Emma Miller; and WHEREAS, They competed in the 2021 Dixie Softball World Series for Darlings in Prince George, VA and was presented one of] Dixie Softball's most prestigious awards, the. James E. "Obie" WHEREAS, All the players, their coaches, their families and supporters deserve a hardy kudos for NOW THEREFORE 1, TERRY L. MANN, MAYOR OF THE CITY OF WHITEVILLE, DO HEREBY PROCLAIM the City of Whiteville to join the entire community in recognizing this wonderful achievement ofbringing homet thel Dixie Darlings State championship softball titlet tot the City IN WITNESS WHEREOF, Ihave set myl hand and caused the seal of the City of Whiteville tol be  Cherryville, NC; and July 13+,2021;and  and Assistant Coaches: Joey Butler, Zack Floyd and Chase Lancaster; and  Evans/Brenna Anise Foster Sportsmanship. Award; and setting their sights and realizing their dreams; and  ofWhiteville.  affixed on this 10th day of August 2021.  Terry L. Mann, Mayor  ATTEST:  (SEAL)  Bonnie T. Williams City Clerk  AOCLAMATOANOIBIP3    POLICEOFFICER EXPENSE REIMBURSEMENT AGREEMENT THIS EXPENSES REIMBURSEMENT AGREEMENT ("Agreement"): is made and entered into by and between the City of Whiteville ("City" or "Whiteville" OR "City of  Whiteville") and  ("Employee"). WITNESSETH:  WHEREAS, the City of Whiteville will pay the cost oft training, equipment, uniforms and all pre-employment mediea/psychological screenings, and all ancillary costs associated with. a WHEREAS, the City is entitled to be reimbursed for the cost associated with the employment, training, equipment and ancillary costs of employment as a City of Whiteville Police Officer in the event the undersigned Employee leaves the employment of the City of Whiteville NOW, THEREFORE, IT IS AGREED that in consideration of the expenditures necessary tol hire, train and provide the equipment needed to perform my. job as a police officer with the City of Whiteville, I, the undersigned appointee of the City of Whiteville, agree to reimburse the City of Whiteville the costs associated for employment as a policc officer based upont the followingr repayment: schedule should my employment with the City ofWhitevillel Police Department be terminated orl I voluntarily leave for any reason within two (2): years: The cost is established: ati five thousand dollars ($5,000.00).  police officer with the City of Whiteville.; and  within two (2): years.  The amount ofr repayment is based on a prorateds scale of$5,000.00 divided by twenty- a, Example: $5,000.00 /24 = $208.00 per month, the amount is reduced by  four (24) months.  $208.00 per month up tot twenty-four (24) months.  This reimbursement shall be completed within six (6) months of the date of separation unless alternative repayment terms are established. The employee may opt to have any outstanding balance deducted from any monies owedt to the employee by the City of Whitcville. The amount of reimbursement shall be the cost associated with the employment, equipment, training, and ancillary costs of employment with the City of Whiteville. All non-re-issuable equipment will remain the property of the officer upon satisfactorily repaying the outstanding Itisf further acknowledged thati ifr reimbursement is not madei in accordance with this Agreement, the undersigned Employee understands that the City may at its option seek the Employee's decertification: as al North Carolina law enforcement officer andj pursue alll legal remedies to obtain the reimbursement, including, but not limited to notification of Employee's current employer of  balance ofthis agreement.  failure oft thel Employee tor repay the amounts owedt to the City.  Initials:    POLICE OFFICER EXPENSE REIMBURSEMENT AGREEMENT  Date: Datc:  Namnco ofE Employce  Representative! fort thcC Cityo ofv Whiteville  ACKNOWLEDGMENT CERTIFICATE County, North Carolina  Icertify thatt thei following person personally appeared beforer me this day, acknowledging to me that he or  shes signed the foregoing document:  (Name of Employee).  Date:  Name ofl Notary Public: My Commission Expires on  (scal)    CITY OF WHITEVILLE Budget Amendment FY2021-2022  Amendment # Revenue Account 10-3990-0000 Total  3  Current Budget 13,580  Increase (Decrease) Budget 145,000 145,000 # Increase (Decrease) 145,000 145,000 #  Revised 158,580  Account Description Fund Balance Approp.  Expenditure Account 10-5600-7200 Total JUSTIFICATION:  Current Budget 0  Revised Budget 145,000  Account Description Demolition  This budget amendment appropriates fund fort thec demolition oft thel Lewis-Smith Shopping Center downtown. REVIEWEDBY: K DATE: 816/2/  Financel Director 82 City, Manager  APPROVEDI BY: at Whiteville, North Carolina. AFFIRMED! BY: ATTESTEDBY:  DATE:  siékbe  DULY ADOPTED this 1842 dyoAugust 2021 by the Whiteville City Council  Hery HHon Terry. Mann, Mayor benns Abilask City Clerk    City of Whiteville Bid Tab Summary- Lewis Smith Demo August5 5,2 2021  Contractor DLS Ground! Maintenance, Inc. HERR, Inc. Axel McPherson Construction, Inc.  BidPrice $ $  144,450 149,900 154,440