Town of Woodfin  Tuesday, July 19, 2022 5:00 pm  Board of Commissioners Meeting  ofWe ICARC  ACTION MEETING MINUTES  Board Members Present Mayor. Jerry VeHaun Commissioner. Judy Butler Commissioner Elisabeth Ervin Board Members Absent Commissioner Hazel Thornton Town Staff Present Shannon Tuch, Town Manager Michael Dykes, Chief of Police Ryan Vinson, Town Clerk/ HR Analyst  Mayor Pro-Tem Jim McAllister Commissioner Eric Edgerton Commissioner Ronnie Lunsford  Sheri Powers, Finance & Budget Director Adrienne Isenhower, Planning Director Luke Williams, Project & Facilities Manager  The meeting video can be seen in its entirety at: ittps/lyoutu.be/KBhGEQCRog  Mayor Vehaun called the meeting to order at! 5:00 p.m. Mayor VeHaun asked for everyone to take a moment of A. Mayors Recitation In accordance with the Code of Ethics adopted by the Board, all town commissioners have a duty to obey all applicable laws regarding official actions; to uphold the integrity and independence of the office; to avoid impropriety in the exercise of official duties; toj faithfully perform the duties of the office; Ist there any item on the agenda the outcome of which will have a direct, substantial, and readily identifiable financial impact for any Board member? Also, does any Board member have aj financial interest in any public  silence to remember those lost since our last meeting.  and to conduct the affairs oft the governing board in an open and public manner.  contract coming before this Board today?  There being none all Board members have a duty and obligation to vote.  B. Approval of the Agenda (1:36)  Mayor Pro-Tem McAllister made a motion to approve the agenda. Commissioner Ervin: seconded the  motion, which passed unanimously, 5-0. Consent Agenda (1:53)  1. Approval of the. June 21, 2022, Regular Meeting Minutes. 2. Amendment to the Town of Woodfin Fee Schedule.  3. FY2023 General Fund Budget Amendment Ordinance 2022-190701  Mayor Pro-Tem McAllister made a motion to approve the consent agenda. Commissioner Butler seconded  the motion, which passed unanimously 5-0.  1Page    Town of Woodfin  Tuesday, July 19,2022 5:00 pm  Board of Commissioners Meeting  D. Public Comment (2:58) -1 The public isi invited to attend this meeting in person or view this meeting on Facebook Live: htps/ww.arebookcom/fownolwpodtn. All documents related to agenda items not published on the website may bey viewed in advance of the meetings in person at Town Hall, 90Elk Citizens may address the Board concerning various topics after being recognized by the Mayor and are  Mountain Rd, Woodfin.  limited to 3 (three) minutes. speaking time.  . New Business:  1. (3:24) Guest Presentation - Anna Zuevskaya, Ashevile-Buncombe Community Land Trust  See meeting video for the presentation  2. (23:07) Guest Presentation- - Marc Hunt, Better with Bonds/Buncombe Votes Yes  See meeting video for the presentation  3. (1:02:48). June 28, 2022, Special (Town Hall) Meeting Discussion (Presenter:Tuch)  See meeting video for the presentation  4. (1:34:38) Adoption of New Town Policy (Presenter: Vinson) a. Open & Closed Session Meeting Minutes b. Facility Rental Policy  Commissioner Lunsford made a motion to approve the 2 policies with the discussed amendments to be brought back next month. Mayor Pro-Tem seconded the motion, which passed unanimously,5-0.  F. Departmental and Administrator's Reports: 1. (1:54:36) Administration Presenter:Tuch)  New Contracts News & Updates  2. (2:06:30) Woodfin Police Department (Presenter: Dykes)  Commissioner Butler made a motion to adjourn the regular meeting and goi into executive session. G. Executive Session (2:22:22) -The Board of Commissioners may adjourn to private chambers to discuss legal, personnel, contractual or similar matters protected by thel NCGS 5143-318.11. 1. (a)(3): To consult with an attorney employed or retained byt the public body in order to preserve the attorney-client privilege between the attorney and the public body  Commissioner Ervin seconded the motion, which passed unanimously,5-0.  2IPage    Town of Woodfin  Tuesday,July: 19,2022 5:00 pm  Board of Commissioners Meeting  2. (a) (5):Toestablish, or to instruct the public body's staff or negotiating agents concerning the position to bet taken by or on behalf oft the public body in negotiating (i) the price and other material terms ofa contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (i) the amount of compensation and other material terms ofa an employment contract or  proposed employment contract.  H. Adjournment (2:23:00)  Mayor VeHaun called the regular meeting back to order at 8:23 pm.  Commissioner Edgerton made a motion to approve the closed: session minutes from. January 18, 2022, February 15, 2022, and May 17,2022. Commissioner Ervin: seconded the motion, which passed Commissioner Ervin made ai motion to adjourn the meeting. Commissioner Butler seconded the motion,  unanimously, 5-0.  which passed unanimously, 5-0.  Mayor VeHaun adjourned the meeting at 8:25 pm.  Attest:  Agy LIkE M.J JerryeHaur Mayor  Town/Clerk  Bek  OF   INCORPORATED JUNE1971 GATHCARC  3IPage