Town of Woodfin Town Council Meeting  Thursday, January 26, 2023  9:00 am  TOWN COUNCIL RETREAT MINUTES  Board Members Present Mayor. Jerry VeHaun Council Member. Judy Butler Council Member Elisabeth Ervin Board Members Absent Council Member Ronnie Lunsford Town Staff Present Shannon Tuch, Town Manager Adrienne Isenhower, Project Manager Ryan Vinson, Town Clerk/PIO  ICAR  Vice Mayor. Jim McAllister Council Member Eric Edgerton Council Member Hazel Thornton  Ricky Hurley, Planning Director Sheri Powers, Finance & Budget Director Kristy Carter, TPD Facilitator  Mayor VeHaun called the retreat to order at 9:06 am.  A. Old Business  1. Arequest to conditionally rezone 16.94 acres from Community Shopping (CS) & Mountain' Village (MV) to Community Shopping- -Conditional Zone (CS-CZ). The properties are identified in the Buncombe County Tax Record as PINs 9731-77-8183, 8240, 6140 and 9731-76-5951, 5738, 6851, 6607, 2838, and 1678. The property owner is Tree Houses of Serenity, LLCand the project contact Manager Tuch: Conditional Zoning request from Parrish for serenity treehouses (village), a concern was the plan for revegetation and additional grading that will happen. Staff met with Mr. Parrish and before youi is a planting plan, which will preserve 230 existing trees, all trees above 12" diameter or larger are shown on plan. He will add 120 new trees, 601 larger and 60 small maturing trees all that will be native to western North Carolina. Revised project condition to add #18 referencing planting plan, Exhibit Xa and is an enforceable document once recorded. Vice Mayor McAllister: For condition #13, will outdoor lighting requirements meet the dark sky Manager Tuch: MP Are you okay with adding int #13 that you will comply with dark sky ordinance? Council Member Edgerton made ar motion to approve the proposed conditional zoning request of 16.94 acres as shown int the attached Exhibit A mapi for 16.94 acres located along Serenity Ridge Trail and Treehouse Haven from Mountain Village (MV) to Community: Shopping-Conditional Zone (CS-CZ) and find that the request is reasonable, isi in the public interest, is consistent with the Town of Woodfin Comprehensive Plan, and meets the development needs of the community in that the request: 1. Ensures compatible infill development with the surrounding area by promoting development that  are Michael & Caroline Parrish. (Continued from. Jan. 17, 2023, meeting)  ordinance?  Mr. Parrish: We will do what is required byt the Town. Mr. Parrish: Absolutely we can do that.  minimizes impact on the existing neighborhood; and  1Page    2. Increases thet total assessed value of property within Woodfin through compatible, sensitive  development; and  3. Incorporates the change for condition to #131 for darks sky  Council Member Thorntonseconded the motion, which passed unanimously, 5-0.  B. New Business  1. Woodfin Town Council Annual Strategic Retreat  Introductions /Why Are You Here (Icebreaker)  Counciimembers went through and answered the following questions: 1. Name 2, Why are you council? 3. What motivates you to work fory your community? 4. Name one expectation for the day. ii. Orientation for the Day/Why' We're Here 1. Som much happening 2. Sor many things to do 3. Staff needs direction and focus 4. Decision tooli fora all  iii. Strategic Planning: Why Do This /Connection to Comprehensive Plan 1. How does Town Council agree on what is most important for 2023? a. What are the Town's anchor points for 2023? 2. Endless list oft things to do and limited resources 3. Name two items ont the Town of Woodfin's to do list:  a. Council: Hi speed internet, stormwater ordinance, general ordinance update, select sites for Town Hall & community center, what to do about dilapidated buildings, proceed with Woodfin business association, big out and construct greenways, support Woodfin Elementary! School, housing plan, connection, continue work with Police Department fori improvements, think about diversity, review structure of staff and: see if we're staffed appropriately, reducing carbon footprint, regional water supply analysis, b. Staff: Understaffed, office space, stormwater ordinance and utility, identifying funding sources, outreach to underserved communities, update town policies, strengthen community partnerships, interactive budget development, housing plan, affordable housing, widening of 19/23, strengthening neighborhoods in general, maintaining current parks, Council: Active understanding of fund balance and what's on hand  better focus on parks and recreation  transportation connections, sidewalks  iv. Roles: Council, Manager, Staff  1. What does good governance look likei to you? 2. What values are important to you in governing?  a. Residents feel like they're being listened to or heard,, efficiency, teamwork 3. What is important to remember when your position is the prevailing decision, and what isi important to remember when your position is noti the prevailing decision?  2IPage    4. What type of relationship doy you hope to have with your colleagues on the 5. What do you hope this governing body willl bel knownt for?  governing body? Key Governance Roles  1. Community Building Activities: Attending events, convening conversations, engaging 2. Strategic Vision: Comprehensive or strategic planning, capital improvement 3. Trustee /Steward: Researching topics, preparing for meetings, advocating for town 4. Constituent Advocate: Being responsive, passing information to staff Decision-Making: Participating in City Council meetings, and preparing for City  /learning from citizens planning with partners Council meetings 6, Oversight: Maintenance of the City  V. Lunch  vi. What's On Your Mind/H Hot Topics Activity  1. Ideas On Post Its  Issues ofi importance to Town Council Members and Staff, such as high-speed internet, staffing, facilities, business association, ordinance updates, etc.  2. Grouping/ /Topic Naming a. Topic: 1: Infrastructure  Stormwater ordinance, greenway build-out, high-speed internet, water system improvements, street maintenance, multi-modal General ordinance updates, charter updates, policy revisions, interactive budget development, clean up hazardous and unsightly properties, strengthen partnerships, staffing Topic 3: Police Department Recruitment and retention d. Topic 4: Facilities garden, reduce CO21 footprint 2. Topic 5: Affordable Living, Equity & Inclusion  transportation options  b. Topic 2: Governance  Town Hall, community center, basebal! fields, pickleball, community Affordable workforce housing, engage economically disadvantaged  families  3. Discussion and Understanding 4. Prioritization 5. Agreement  vii. How To Uset the Work from Today and Next Steps / Closing  3/Page    Manager Tuch: Helps staffe evaluate proposals and how they willi fiti in with the adopted comp plan. Helps us filter what we should/could be working on. Staff reports will relate how it goes with the comp plan, etc. as it'sav working document. Are there Council liaisons for  each topics?  Councilmember Ervin: Police Department Councilmember Edgerton: Governance Vice Mayor McAllister: Facilities Councilmember Lunsford: Infrastructure Councilmember Ervin: Housing  Adjournment  Mayor VeHaun adjourned the retreat at 3:42 pm.  My Vl Haur M.JerryeHaun Mayor  Attest:  &  6  CAROLINA  4IPage