TOWN OF YADKINVILLE BOARD OF COMMISSIONERS MONTHLYMEETING MINUTES LOCATION: COMMISSIONERS CHAMBERS 213 VAN BUREN STREET YADKINVILLE. NC MONDAY.JUNE3,2024  OFFICIALS PRESENT: Mayor Eddic Norman Commissioners: Tony Hall Monta Davis-Oliver Chris Matthews Scott Winebarger Richie Parker Town Attorney Ben Harding  STAFF PRESENT: Town Manager: Mike Koser Town Clerk: Alex Potts Finance Dircctor: Hunter Gooden Event Planner: Lauren Willard Public Works Director: Jacob Swaim Police Chief: Randy Dimmette Commander: Cleatus Shores  Quorum requirements met - mecting proceeded.  LCALLTOORDER 2. INVOCATION  The regular mecting was called to order by Mayor Eddie Norman at 5:59 p.m.  Mayor Norman offercd the invocation. 3.ADOPTION OF AGENDA (MOTION)  Commissioner Chris Matthews made a motion to adopt the agenda as presented. Commissioner Tony Hall seconded the motion. and the motion passed unanimously.  Vote: 5/0  4. PUBLIC HEARING(S)  SpecialAppropriation Request for FY 2024-2025: YMCA $41,500 Yadkin County Public Library - $4,615 Yadkin Arts Council - $7.500 Hands ofHope $10.000 YVEDDI - $4,500 FV2024-2025 Budget: and requested approval. Zoning Text Amendment 2024-02:  Manager Mike Koser presented his recommended FY 2024-2025 Budget Ar request to amend the Town of Yadkinville Code of Ordinance. Title 9. Dcvelopment Ordinance. Article 3, Section 2.2.10 Map Amendments. Stcp 4, pertaining to providing notice of Planning Board Mcetings.    Manager Koser presented Zoning Text Amendment 2024-02, to revise the process of advertising Zoning Map Amendments. This amendment will require signage and adjacent property owner notice prior to the Planning Board meeting. which will allow the Planning Board thc opportunity to hear neighbor concerns and make an informed decision to  present to the Board of Commissioners.  Zoning Text Amendment 2024-01:  An request to amend Scction 3.4.3 Permitted Uses Table 3.1. Religious Institutions and Related Uses, and Section 3.5 Special Requirements for  Certain Uses.  Mayor Norman opened Public Hcaring #4 and closed it duc to the delay oft the Planning  Board mecting. 5. PUBLIC COMMENTS  No one signed up for this section of the meeting. 6.A APPROVAL OF MINUTES (MOTION)  Commissioner Tony Hall made ai motion to approve the following minutes as presented. Commissioner Chris Matthews seconded the motion. and the motion passed  unanimously. Vote: 5/0  April 26, 2024 (Budget Workshop Meeting Minutes) May 6. 2026 (Regular Mecting Minutes) May 6, 2024 (Close Session Minutes) FY 2024-2025 Special Appropriations  7.ACTION ON PUBLICHEARINGIS)  Commissioner Monta Davis-Oliver made a motion to approve the 2024-2025 Special Appropriations as presented. Commissioner Chris Matthews. seconded. the motion. and  the motion passed unanimous'y.  Vote: 5/0  FY: 2024-2025 Recommended Budget  Commissioner Tony Hall made a molion lo approve the Fiscal Year 2024-2025 Recommended Budget. Commissioner Monta Davis-Oliver seconded: the motion, and the  motion passed unammous!y, Vote: 5/0  Zoning Text Amendment 2024-02 (ZTA 2024-02)- Ordinance No.  2024-04  Commissioner Chris Matthews made a motion lo approve ZTA 2024-02, Ordinance No. 2024-04. 7his recommendation is reasonahle and in the public interest because this amendment will allou for the Planning oaniyrecommemlatien 10 the Boardof Commissioners lo he more informed. Commissioner Tony Hall seconded the motion, and  the motion Passedundmmonsw  Vote: 5/0)    8. SET PUBLIC HEARING(S)  Mayor Norman set the following Public Hearings:  July8,2024, at 6:00 p.m.  Zoning Map Amendment 2024-04: A request by Habco LLC. to rezone parcel #132737, located on Service Road from Highway Business (HB)  District to Light Industrial (LI) District.  9.C CONSENT AGENDA ITEMAtachmentD)  Town Manager Mike Koser presented the Consent Agenda item for the Board's  considcration.  Approval of Annual Pre-audit Contract with Charles Scott. CPA.  Commissioner Monta Davis-Oliver made a motion l0 approve the consen! agenda item as presented. Commissioner Scoll Wineharger, seconded the motion, and the motion passed  unanimously. Vote:5/0  10. FIRE CHIEF'S REPORT 11. POLICE CHIEF'S REPORT  Fire Chief. Jody Doss presented his monthly report to the Board.  During his monthly report to the board. Police ChiefRandy Dimmette informed the board about an incident involving a Teacher Assistant at Yadkinville Elementary School. ChicfDimmettc mentioned that he had issued a warrant for Mr. Andrew Hill. Mr. Hill was hired to modify the Yadkinville Police Department's vehicles but closed his business  before completing the paid job.  12.P PUBLICSERVICES DIRECTOR REPORT procecding with solar-powcred lights for the downtown trees.  Public Services Director Jacob Swaim presented his monthly report. He noted that he is Mr. Swaim introduced Water Plant ORC, Nathan Eddleman. He explained that the Water Plant consists ofthree filters and one ofthem isi inadequate duc to forming a sinkhole. Mr. Swaim noted that 34 out of66 grout lines were failing. He explained the substantial cost. which could exceed $100.000. Thc larger businesses have been asked to manage their water usage. Director Swaim recommended replacing two of the three filters.  13. PLANNING REPORT Manager Koser had nothing else to report. 14. EVENT PLANNING REPORT  Event Planner Lauren Willard presented an invoice for Mobile Stages for $17,000. as well as Budget Amendment #5. It was the consensus of the Board to approve both. Ms. Willard updated the Board on the first Friday After Five event that was held on May 17h. The next one is scheduled for Junc 14t featuring Camel City Yacht Club. Ms. Willard    stated that she had becn assisting Cooperative Extension with planning Financial Commissioner Monta Davis-Oliver made a motion lo approve the invoice, for Mobile Stages, ini the amount ofs17.000. Commissioner-Scolt Wincharger secondedthe motion.  Wellness classes.  andthe motion passed unanimously.  Vote: 5/0)  Commissioner Monta Davis-Oliver made a motion 10 approve Budget Amendment #5 for Recrealion. Commissioner Scoll Wineharger seconded the motion, and the motion passed  unanimous!y. Vole: 5/0)  15. TOWN ATTORNEY BEN HARDING Town Attorney Ben Harding had nothing to report.  16. MANAGER'S REPORT  South Oak Ridge Baptist Church Annexation Update:  Manager Koser noted that the Town has not received all the necessary paperwork to move on with South Oak Ridge Baptist Church's request to annex. therefore it Town Clerk Alex Potts presented proposal #3 for the Town logo. She stated that the Town could copyright "Gateway to the Yadkin Valley" either on the state or After some discussion, it was the consensus of the Board to approve proposal #3 Vadkin County Chamber of Commerce Lease AgreementAltachment Manager Koser presented the 2024 Yadkin County Chamber of Commerce Lease Commissioner Chris Matthews made a motion 1o approve the Yadkin Counly Chamhera/Commerce Lease Agreement, as presented. Commissioner Scoll Wineharger seconded the motion. and the motion passed umanimously. Strectlight Request for Progress Lane & North Lee Avenue: Mr. Koser reminded the Board that at the last meeting Ms. Marty Driver requested a streetlight be placed at Progress Lane and Virginia Drive. He noted that he met with someone from Duke Energy and was informed that a streetlight could not be erected due to the distance between existing poles. Mr. Koser recommended reflectors at the turn. Commissioner Davis-Oliver also  will be postponed until next month. Proposal #3 for the Town Logo (Attachment #4):  federal level.  as the new Town of Yadkinville logo.  #5)(Motion): Agreement.  Vote: 5/0  recommended cutting back the trees at the corner. Crescentview Drive Trash Collection:  Manager Koser reminded the Board that Lakeside Baptist Church is not allowing trash trucks or school buses to use their parking lot as a turnaround. He stated that he spokc with a representative from the church to sce ifit would be possible for    trash trucks to back into the north entrance. The church agreed. Mr. Koser presented another option to request an casement on the vacant Mullis property. Commissioner Parker inquired about constructing a cul-de-sac. After more discussion, Manager Koser agrecd to explore those three options further. Senior Administrative Support Specialist Position - Resolution No. 2024-04 Commissioner Chris Malthews made a motion lo approve Resolution No. 2024-04 10 add the Senior Adminisirative Support Specialist position. Commissioner Scoll Wineharger seconded the motion, and the motion passed uanimously.  (Attachment #6)(Motion):  Vote: 5/0  Planning Director Vacancy:  Mr. Koser presented the current Planning Dircctor. job description and asked the Board ifthey would like to make any changes before advertising the vacancy. They requested changing the degree requirement to preferred. Town Facilities closed in observance of Independence Day: Town facilities will be closed on Thursday, July 4th, in observance of  Independence Day.  17. COMMISSIONER COMMENTS The Board had no comments. 18. RECESSED  The mceting will resume on Friday, June 28"h at 9:00a a.m.. located at Town Hall.  Ex 1 Eddie T. Norman, Mayor hwy Potk Alex Potts. Town Clerk