HITEV  1833  MINUTES  City Council Special Meeting 5:00 p.m.-1 Tuesday, March 8, 2022 317 S. Madison Street, Whiteville, NC, 28472  The City Council Special Meeting of the City of Whiteville was called to order on Tuesday, March 8, 2022, at 5:00 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Tim Collier, Helen BI Holden,  Vickie Pait, and Kevin' Williamson Tim Blackmon  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; David Yergeau, Fire Chief; Doug Ipock, Police Chief; Hal Lowder, Emergency Services Director; Roger Lee, Building Inspector; Justin Smith and Joseph Williams (The News Reporter) Mayor Mann called the meeting to Order at 5:01 pm. He explained the purpose of the meeting was to hear presentations from the Public Safety sector of the 3.1) BudgetF FY2022-231 Ptisasvdmsassmaamse Strategy.  2) CALLTO ORDER  City pertaining tot the upcoming FY22-23 budget.  3) PURPOSE OF MEETING  Discussion  Mr. Currie addressed Council and explained how the Consumer Price Index (CPI) will be affecting the upcoming FY22-23 budget. He reported that the CPI south region has experienced an increase of 7.8%. He advised that pressures on the upcoming budget are 1) Salary/Cost of Living Adjustment (COLA), 2) Benefits, such as retirement, FICA, insurance, and etc., 3) price of products, and 4) inflation. He deferred to Mr. Brown who explained the headwinds and tailwinds surrounding the upcoming budget. He reported our headwinds are 1) inflation, 2)s supply chain lag, 3) energy costs, 4) attracting and retention of personnel, and 5) short term highway improvement construction. He reported that the tailwinds are 1)ARP funding, 2) deployment of technology, 3) benefits of completed capital projects, 4) asset studies are completed or near completion, and 5). long term highway improvement construction. Mr. Brown discussed with Council a plan where the City can improve the General Fund balance. Mr. Brown shared a list with Council outlining requests and costs submitted from the Police and Fire departments. In total, the Police department is requesting $836,130 and the Fire department is requesting $2,654,000 in the upcoming FY22-23 budget. Chief Yergeau approached Council and reviewed with them operations of the Fire department. He discussed staffing of the fire department, in particular the shortage of staff and the impact that it has on operations of the department. He reviewed the number incident totals and why the department needs 14 to 15 people to respond to a full alarm call. He explained that the capital equipment being requested is primarily to be used a replacing antiquated equipment, such as Ladder 1, SCBA, Extraction Tools, Utility truck, Engines 1,2,and 3, Car 1, Remodeling of living quarters in the station, apparatus floor lights and cleaning of    Shoreline Plugs, a 5 bay building, land for a Station 2 in the south end of the City, engineering study for a Public Safety Complex for the Fire and Police departments, a drill tower, and 1.75 fire hose. He reviewed with Council the ages of apparatus used in the Fire department. He provided a brief summary of grants that have been awarded to the fire Chief Ipock reviewed with Council a proposed organizational chart for the Police department, which included two proposed positions for the rank of Captain. He explained what the roles of Captain would be and how itf fit in the newly proposed departmental organization. He reviewed a workload analysis for two patrol officers. He reviewed proactive policing and resource allocation with the Council. He reported on projects in works in the department, 1) Axon fleet/body cameras/interview. camara system/conductive energy device, 2) park security system/city wide video security system/ntranet backhaul system, 3) citizen reporting portal/crime reports/collision reports, 4) fleet venceurepacemensupy chain, and 5) evidence drying chamber. He reported that he is requesting funding in the FY22-23 budget for 1) departmental badge replacement, 2) training and professional development, 3) holsters and lights, 4) building repairs and upkeep, 5) link analysis software/crime analysis, 6) fleet vehicles, and 7) Laser Mr. Lowder reported on the progress of the part-time Fire Inspector. He advised that he would not be requesting funds for capital expenditures in the upcoming FY22-23 budget, though he is requesting funding for Mayor Mann asked if Council had any questions for staff, there were Vickie Pait MOVED to approve the adjournment of the Special meeting held on  department in the past.  crime scene processing/ratalty reconstruction. training, office supplies, software, and fuel.  none.  4) ADJOURNMENT March 8, 2022 at 6:18 pm. Helen BI Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Vickie Pait, Kevin' Williamson) Nays: 0 Absent: 1 (Tim Blackmon)  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Toeser Ha berne lesp Bonnie T. Williams, CITY CLERK  Terryl L. Mann, MAYOR  CTy