HITEL LELSL EER 1833  MINUTES  City Council Special Meeting 5:00 p.m. Tuesday, April 26, 2022 317 S. Madison Street, Whiteville, NC, 28472  The City Council Special Meeting of the City of Whiteville was called to order on Tuesday, April 26, 2022, at 5:00 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Tim Collier, Helen BI Holden,  Vickie Pait, and Kevin Williamson Tim Blackmon  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; Travis Faulk, Public Works Director; Nathan Guyton, Waste Water Treatment Plant (WWTP) Director; Newlyn McCullen, former WWTP Director; Emory Worley; Doug Ipock, Police Chief; Robert Lewis, Planning Director; Hal Lowder, Emergency Services  Director; Joseph Williamson (The News Reporter)  2) CALLTO ORDER By Mayor Mann at 5 pm. 3) PURPOSE OF MEETING  3.1) Budget FY2022-23 Water/Sewer/Storm Water/Sanitation Discussion Mr. Currie provided a power point presentation and addressed the -Inefficiencies in the system, such as water loss at 32% and wastewater inefficiency at 63% (data was extracted from the UNCSOG --Capacity at the WWTP is 3 MGPD and how reduction in I&I can allow the City to gain in capacity and allow additional customers and He discussed what the reductionns in flows at the WWTP would mean in an effort of saving money. He shared with Council what the current sewer projects are such as 1) Phase I Mollies Branch, now completed, 2) Phase II Mollies Branch, contract to soon be issued, 3) Phase III Lift Stations 2 and 3land line work, funding has been applied for project, and 4). new sewer force main/PS 1 and 8, funding has been appropriated. Mr. Currie reviewed the Water Asset Management Plan, explaining that iti is near completion. He advised thati it would be used to study and inventory the system at a cost of approximately $50,000. He also advised that this documented would be used to apply for funding for water projects. He commented on the funding for pressure readingsand to continue building out of theFlex Nex software. Mr. Brown discussed with Council how he and staff reviewed the rates for Vineland Depot and adjusted it to show a non-profit weekly day rate and meeting room rate, and to also include fees for clean-up and set ups. Council concurred with the new rate scheduled. He reviewed with Council the contents of the Governmental Fund (General Fund and WDDC), Enterprise Fund (Sewer, Sanitation, Water, Stormwater, and Vineland funds), Restricted Funds (Powell Bill, Park Capital, and Fire  following:  Water and Sewer Dashboard) expansion of services.  Discussion ensued.    Capital funds), and Project Funds (currently 17 active capital construction or grant projects). He explained that the focus of today's meeting is the Enterprise Funds which the primary funding is fees. He advised that the goal for enterprise funds is for the fund to be self- sustaining and run like a private business. He reviewed with Council proposed rates and costs for water and sewer, sanitation, stormwater, Powell Bill funds. He explained that the main reason for cost increases in these funds are related to inflation and increasing costs of materials Mr. Faulk, Mr. Guyton, and Mr. McCullen discussed with Council the rising costs of materials and supplies and how it is affecting the Public Works and WWTP departments as well as services provided to the public. They reported that they are seeing costs increasing by 30% and up to 60%. Mr. Faulk discussed with Council an option to resolve patching potholes on city streets since 'Cold Patch' is not available. He suggested that Council consider purchasing equipment to allow the Public Works Streets department to repair/pave small jobs. Council expressed an interest and asked that Mr. Faulk obtain quotes and report back to them for their review. Discussion ensued. Brief discussion continued on how enterprise funds had to be self-sustaining and for that reason, rates needed to be increased. Council Member Williamson reported that he had received a call from one of the Vineland Depot board members regarding the City making additional repairs at' Vineland Station. Council Williamson asked Mr. Currie if he had any discussions with the Vineland Station Board about increasing rates. Mr. Currie stated that he had not because the funding for repairs at Vineland Depot, as well as setting rates, was now the City's responsibility. Brief discussion Vickie Pait MOVED to approve the adjournment of the Special Meeting held on  ands supplies. Discussion ensued.  ensued.  4) ADJOURNMENT April 26, 2022 at 6:25 pm. Kevin Williamson SECONDED the motion. VOTE: 6-0 (Unanimous) Vickie Pait, Kevin' Williamson) Nays: 0 Absent: 1( (Tim Blackmon)  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  foullu Terry L. Mann, MAYOR bmMlmp Bonnie T. Williams, CITY CLERK