HITEV RF 1833  MINUTES  Regular Meeting of the City Council 6:30 p.m.-Tuesday, August 23, 2022 317 S. Madison Street, Whiteville, NC, 28472  Thel Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, August 23, 2022, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier, Helen B  Holden, and Emory Worley Kevin Williamson  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Carlton Williamson, City Attorney; Amanda Taylor, Accounting Technician; Colburn Brown, Finance Director; Doug Ipock, Police Chief; Robert Lewis, Planning Director; David Yergeau, Fire Chief; Rachel Rivenbark, HR Director; Hal Lowder, Emergency Services Director; Roger Lee, Building Inspector; Madison Ward, Economic Development Planner; Mariah Strickland; Janice Smith; Sandra Sellers, Joseph Williams (The News Reporter), and Members of the  Public 2) CALLTOORDER Mayor Mann called the meeting to Order at 6:30 pm. 3) INVOCATION Provided by Mayor Pro Tem Clarida. 4) PLEDGE OF ALLEGIANCE Led by Mayor Mann. 5) ADOPTION OF AGENDA Tim Collier MOVED to approve the agenda as presented. Helen B Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Holden, Emory Worley) Nays: 0 Absent: 1 (Kevin Williamson) 6.1) Consideration for Approval of Minutes on August 9, 2022 as presented. Jimmy Clarida SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier, Helen B  6) APPROVAL OF MINUTES  Vickie Pait MOVED to approve the minutes for the regular meeting held  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  Helen BI Holden, Emory Worley) Absent: 1 (Kevin Williamson)  7) PUBLIC COMMENT None. 8) PUBLIC HEARING    8.1). Public! Hearing. P8Z#22-08-01 Rezoning Petition 27 &2 29 Cart Path Rd. Mayor Mann opened the Public Hearing at 6:32 pm. Mr. Lewis presented the application submitted by Zachary and Mariah Strickland. He explained that the applicant has requested the property located at 27&2 29 Cart Path Road be rezoned from RA-201 to RA-20MH. Mr. Lewis reported that staff has provided notice of the hearing, including mailed notice to the applicant and to adjacent property owners, advertised notice in the newspaper, and posted notice on site. He described the site and area characteristics as being a single parcel, Columbus County Property #80235, approximately 4.0 acres in size. The property is within the City's ETJ and is currently zoned RA-20. He reported that the site is undeveloped and is used as agricultural currently; the property is adjacent RA-20MH zoning to the east and RA- 20 to the north, south, and west. He reported that the property immediately adjacent is developed with manufactured homes. Ms. Strickland made a brief comment regarding the property. Brief  RA-20t to RA-20MH  discussion ensued.  Mayor Mann closed the Public Hearing at 6:37 pm.  9) BUSINESS  9.1) Discussion & Dedision-P8Z#208-01 Rezoning. Petition 27 &29Cart Mayor Mann asked if Council wanted to discuss the matter before acting on the request. Brief discussion ensued between Council Member Worley and Mr. Lewis regarding the ETJ boundary and how the ETJ relates to the City. Mr. Lewis read the Consistency & Reasonableness Statement into the record: Chapter 3 of the City of Whiteville Land Use Plan identified a goal to ensure the City has a well maintained, affordable, and diverse housing stock available to current and future residents. A policy and strategy of the Land Use Plan is to encourage a variety of dwelling unit sizes to allow for smaller, low-cost units. The rezoning is appropriate and in the public's interest at this time. Jimmy Clarida MOVED to approve the Statement of Plan Consistency  Path Rd. RA-20 to RA-20MH  and Reasonableness. Helen B Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Helen BI Holden, Emory Worley) Nays: 0 Absent: 1 (Kevin Williamson) RA-201 to RA-20MH. Vickie Pait SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0 Appointments  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  Jimmy Clarida MOVED to approve the requested rezoning petition from  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  Helen B Holden, Emory Worley) Absent: 1 (Kevin Williamson)  9.2) Consideration for Planning. Board and Board of Adjustment Re-  The Planning Board and Board of Adjustment currently have four members that wish to be reappointed. They are Mr. John Barkley, Ms. Sheila Mills, and Mr. Doug Spivey. The County Commissioners reappointed Mr. Sammy Jacobs on August 1, 2022 and Mr. Freddie Edwards is scheduled for reappointment by the County Commissioners on August 29, 2022, for the City's ETJ area for the Planning Board and Board of Adjustment. Two seats remain vacant in the ETJ area (county commissioner's appointments). for the Planning Board and Board of Vickie Pait MOVED to approve the reappointment of Mr. John Barkley, Ms. Sheila Mills, and Mr. Doug Spivey for a term begininning August 1, 2022 and ending August 1, 2025 to the Planning Board and Board of  Adjustment. Adjustment. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous)    Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  Helen B Holden, Emory' Worley) Absent: 1 (Kevin Williamson)  Nays: 0 Amendment1  9.3) Consideration for FY2022-23 Allocated Postion/Classification Plan Ms. Rivernbark announced that an error was found on the FY2022-23 Allocated Poslion/Clasifcation Plan with the full time funded position of Technical Services Division Manager. The approved Classification Plan dated June 14, 2022, was approved for (2) positions. In the FY2022-23 budget for the Police Department, there was only one (1) position that was approved and allocated for the Technical Services Division Manager. In addition, she explained that the Economic Development Planner position's FLSA Status is being recommended to be changed from non-exempt to exempt (pursuant to the FLSA job Jimmy Clarida MOVED to approve the FY2022-23 Allocated Position-  duties test).  Classification Plan Amendment 1. Vickie Pait SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0 Improvements  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  Helen B Holden, Emory Worley) Absent: 1 (Kevin Williamson)  9.4) Authorizing. Resolution to Apply for Additional ARP Funds for Sewer Mr. Currie explained that this application is for ARP (American Rescue Plan) funds to continue sewer improvements to the City's collection system. The sewer lines involved are located on Thompson Street ($5 Million) and in the Pinewood Subdivision ($2 Million). He reminded Council thati in the Pinewood subdivision, the City was putting together a CDBG project for sewer work. The funding was not received for the project and now the City is applying for ARP funds for the project. Thompson Street has several issues involving water and sewer and if funded, this will replace all the sewer lines down Thompson Street. Vickie Pait MOVED to approve Resolution No. 2022-R-148. Helen B Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Helen BI Holden, Emory Worley) Nays: 0 Absent: 1 (Kevin Williamson) 9.5) Authorizing Resolution to Apply for ARPFunds for Water Line Replacement and Generator Installation on Wells  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  Mr. Currie explained that Resolution No. 2022-R-148, allows the City to apply for ARP funds to begin water line replacements in the City. He advised that the first project will be to replace the lines along Thompson Street ($1.5 Million). A second phase of this project is to add five (5) standby generators to the wells that produce the City's water supply. He stated that currently the City only has two wells with standby generators. The estimated cost oft this portion of the projecti is $750,000. Jimmy Clarida MOVEDI to approve Approve Resolution No. 2022-R-149. Helen BI Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Helen B Holden, Emory Worley) Nays: 0 Absent: 1 (Kevin Williamson)  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier,  10) COUNCILCOMMENTS  Council Member Pait stated that she thought Walter Street looks terrible with the trees removed. Mr. Currie explained that there is currently sidewalk work being done on that street. Council Member Collier reported that he had been asked why there were no flowers on the sidewalks past the Columbus County Arts Council. Brief discussion ensued from Ms. Ward and Mr. Currie. Mr. Currie and Ms. Ward reported that there were no sidewalks to put flowers on past the    Arts Council. Council Member Worley asked for an update pertaining to the development of a Food Truck ordinance. Mr. Lewis explained that the special meeting scheduled for Thursday, September 1st with the Planning Board would address that those concers/comments. Mayor Mann provided an update regarding the buyout program which was held at the Dream Center on August 22nd. He reported that he had received an email from ENCOR earlier in the day that the City is approved for 24 properties. He and Mr. Currie reported that additional meetings would be held on September 7 at the Dream Center and one on September 8th at the Depot. Mayor Mann commented that he thought the National Night Out campaign was very successful and was a great thing for  the community. 11) REPORTS  11.1) Manager's Update  Mr. Currie reported that the NCSU Coastal Design Lab will hold two public meetings for residents in and around the Mollies Branch area of the City. One will be September 7th at the Dream Center and the other at the Depot on September 8th. These meetings will be to address the possibilities of stream restoration of the branch. He reported that ARPA applications were on the agenda (two resolutions) that will allow staff to prepare an application for sewer and water improvements. For the sewer improvements, this will represent approximately $7 million in work on the system. For the water improvements, it will represent $2.25 million on the water system. These two applications are valued at $9.25 Million. If the City can be funded for these projects, it will be a game changer for the City. He advised tha the City's systems are in poor health and this will be in addition to the $11.2 million sewer funding that Chief Ipock presented the new police officer badge to the Council. City Council received reports from the following departments (in their agenda packet): City Clerk, Economic Development & Planning, Emergency Services, Finance, Fire, Human Resources, Police, Public Helen B Holden MOVED to approve the adjournment of the regular meeting on  the Vity has already obtained in previous awards. 11.2) Monthly Departmental Reports for. July 2022.  Works, and WWTP. August 23, 2022 at 6:59 pm. Vickie Pait SECONDED the motion. VOTE: 6-0 (Unanimous) Holden, Emory Worley) Nays: 0 Absent: 1 (Kevin Williamson)  12) ADJOURNMENT  Yeas: 6 (Terry Mann, Jimmy Clarida, Vickie Pait, Tim Collier, Helen B  CToy an Térryl L. Mann, MAYOR Mh  Bonnie  CIT)    Statement of Plan Consistency: and Reasonableness  P&Z#22-08-01:  For approval:  Chapter. 3 of the City of Whiteville Land Use Plan identified a goal to ensure the City has a well- maintained, affordable, and diverse housing stock available to current and future residents. A policy and: strategy of the Land Use Plani is to encourage a variety of dwelling unit sizes to allow fors smaller, low-cost units. The rezoning is appropriate andi in the public's interest att this time. Chapter. 3 of the City of Whiteville Land Use Plan identified a goal to ensure the City has a well- maintained, affordable, and diverse housing stock available to current and future residents. A policy ands strategy of the Land Use Plan is to encourage a variety of dwelling unit sizes to allow fors smaller, low-cost units. 1 however, itis not an appropriate location for the R6-MF district and  For denial:  ist therefore not reasonable andi int the public interest. legls TerryMann/Mayor  b For Against: 0 ATTEST: Bonnie) aDillany Williams, CityClerk.  DATE: 3/23laa    CityofWhiteville FYE23A Allocated Position/Clastlfication' Plan  Positions Allocated FT PT Allocated Allocated- FT Non PT Non Exempt 1 0 o 0 NA  Grade 29 28 27 26 26 26 25 25 25 25 24 24 23 23 24 21 21 20 20 19 19 19 19 19 18 18 18 17 17 17 17 17 17 17 17 16 16 16 16 16 16 16 4  Position CityManager Police Chlef Finance Director FireChief Emergencys Services Director Publicy Works (PW)D Director Human Resources Director Parks&R Recreation Director Building! Inspector Police Major Assistant Finance Director City Clerk/Office Manager Economic Development Planner PoliceLieutenant Polices Sergeant FIreCaptain Accounting Technicianl II MasterP Police Officerl II Firelieutenant MasterP Police Officerl! Parks& Recreation Coordinator PW/ AssistantD Director PWOperationsh Manager Accounting Technician!! LeadN Mechanic Master Police Officer FireEr Engineer Permit Technician Policel Investigator Police Officer UtilitiesC CrewLeader WwTPOperatorll Stormwater CrewL Leader Paving Crewl Leader Accounting Techniclan! Mechanic Streets CrewLeader WWTPF Pretreatment Coordinator ParksC CrewL Leader Police Recordss Specialist Animalg Control Officer WWTP Operatorl Events Coordinator  Minimum Maximum FLSAS Status Funded Funded Funded Funded Auxillary $60,999 $90,124 Exempt 1 0 0 0 NA $58,095 $85,832 Exempt 1 0 0 0 NA  $55,329 $81,745 Exempt $52,758 $76,717 Exempt $52,758 $76,717 Exempt $50,185 $7A,145 Exempt $50,185 $74,145 Exempt $50,185 $74,145 Exempt $50,185 $74,145 Exempt $47,795 $70,614 Exempt $47,795 $70,614 Exempt 1 $45,519 $67,251 Exempt $45,519 $67,251 Exempt $41,286 $60,999 Non-E Exempt $41,286 $60,999 Non-E Exempt $39,320 $58,980 Non-E Exempt 0 $39,320 $58,980 Non-E Exempt $37,448 555,329 Non-E Exempt $37,448 $55,329 Non-E Exempt $37,448 $55,329 Non-E -Exempt $37,448 555,329 Non-E Exempt $37,448 "$55,329 Non-E Exempt $35,664 $55,495 Non-E Exempt $35,664 $53,496 Non-E Exempt $35,664 $53,496 Non- Exempt $33,966 $50,185 Non-E Exempt 533,966 $50,185 Non-E Exempt $33,966 $50,185 Non-E Exempt $33.966 $50,185 Non-Exempt $33,966 $50,185 Non- Exempt $33,956 $50,185 Non-Exempt $33,966 $50,185 Non-E Exempt $33.965 $50,185 Non-Exempt $32,348 $48,552 Non-E Exempt $32,348 548,552 Non-E Exempt $32,348 $48,552 Non-E Exempt $32,348 $48,552 Non- Exempt $32,348 $48,552 Non- Exempt $32,348 548.552 Non-E Exempt $29,341 543,350 Non-Exempt $29,341 $43,350 Non-E Exempt $29,341 $43,350 Non-E Exempt  0 0 0 0 0 0 0  NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 0 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA  Planning Director/Office Manager $52,758 $76,717 Exempt 26 Wastewater Treatment (WWIP) Plant Director $52,758 $76,717 Exempt  Technicial Services DivisionA Manager $45,519 $67,251 Exempt  0 0 0 0 0 0 0 0 0 . 0 0 0 0  Evidence PropertyR Room Custodian $32,348 $48,552 Non-Exempt  0 0 0 0    12 12 12 12 2 11 11 11  Stormwater Maintenance Worker $26,613 $39,320 Non-Exempt  NA NA NA NA NA 0 NA NA NA NA NA NA  Streets Sweeper Operator UtilitiesA Maintenance Worker Water Meter Technician Paving Maintenance Worker Parks Maintenance Worker StreetN MaintenanceV Worker Recreation Center Assistant Fireir Inspector( (PT) GeneraiMaintenance Worker(PT) Paidon CallF Firefighter (PT) Recreations Seasonaly Worker Recreation Center Attendant AuxlilaryPolice Olficers Amendmenti adoptedt th523 dayofAugust, 2022 Teho -Teropann. Maypr  hillire Bonnie Willams, Cityo CleckJ  $26,613 $39,320 Non-E Exempt $26,613 $39,320 Non-Exempt $26,613 539,320 Non-Exempt $26,613 $39,320 Non-Exempt $25,345 $37,448 Non-E Exempt 2 0 $25,345 $37,448 Non-Exempt 3 $25,345 $37,448 Non-Exempt $11/hr $16/hr Non-Exempt 0 0 $11/hr $16/hr Non-E Exempt 0 $11/hr $16/hr Non-Exempt 0 0 15 U NA $11/hr $16/hr Non-Exempt 0 0 $11/hr $16/hr Non-Exempt 0 0 2 0 NA  0  Non-Exempt o 0 0 0 10 83 0 22 0 10    RESOLUTION NO. 2022-R-148  AUTHORIZING RESOLUTION BY7 THE GOVERNINGI BODY OFT THE CITY OF WHITEVILLE WHEREAS, The City of Whiteville has need for andi intends to construct, plani for, or conductastudy ina collection: system project described: ast the Phase3 35 Sewer Improvements, and WHEREAS, The City of Whiteville intends to request State loan and/or grant assistance for the NOW THEREFORE BEI ITF RESOLVED, BY1 THE CITY COUNCIL OF1 THE CITY OF WHITEVILLE:  PHASE3SEWERI IMPROVEMENTS  project,  That City of Whiteville, the Applicant, willa arrangef financingf for allr remaining costs ofthe That the Applicant willp provide fore efficient operation and maintenance oft the project on That the Applicant willa adopt and place into effect ond orb before completion oft the project as schedule off fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, uponf failure oft the City of Whiteville tor make scheduled repayment ofthel loan, to withhold from the City of Whiteville: any State funds that would otherwise be distributedi tot the local government uniti ina ana amount sufficient top pay alls sums then due and payable to the State as a repayment oft the loan. That, if applying for a regional project, the Applicant will partner and work with other units of local government or utilities in conducting the project, including (This is not a That Darren Currie, City Manager, the Authorized Official, and successors so titled, is hereby authorized to execute and file ana application onb behalf of the Applicant with the State of North Carolina for a loan and/or grant to aid int the study of or construction of That the Authorized Official, and successors so titled, is hereby authorized and directed tof furnish such information ast the appropriate State agency may request in connection withs such application ort the project: tor make the assurances as contained above; andt to execute such other documents asr may ber required in connection with the application. That the Applicant has substantially complied orv will substantially comply witha allFederal, State, and local laws, rules, regulations, and ordinances applicable to the projecta and to Federal ands State grants and! loans pertaining thereto. Adoptedt thist thé2 231d day ofA August: 2022 at Whiteville, North Carolina.  project, ifapprovedf foras State loan and/org grant award. completion of construction1 thereof.  repayment ofa all principal andi interest ont the debt.  regional project)  the project described: above.  Teuylllou  Terry Mann Mayor    CERTIFICATIONI BYF RECORDING OFFICER  The undersigned duly qualified and acting City Clerk ofthe City ofWhiteville does hereby certify: Thatt the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted ata a legally convened meeting oft the City Council duly held on the 23"d day of August 2022 and, further, that such resolution has been fully recorded int thej journald ofp proceedings and records inr my office. IN WITNESS WHEREOF, havel hereunto  set my hand this 23"d day of August 2022. bark Mivlane Bonnie Williams, CMC City Clerk    Resolution No. 2022-R-149  AUTHORIZING RESOLUTION BY THE GOVERNING BODY OF1 THE CITY OF WHITEVILLE WHEREAS, The City of Whiteville has need for and intends to construct, plan for, or conduct a WHEREAS, The City of Whiteville intends to request State loan and/or grant assistance for the NOW THEREFORE BEI ITH RESOLVED, BY7 THE CITY COUNCIL OF1 THE CITY OF WHITEVILLE:  PHASE1 WATER IMPROVEMENTS  study in a water distribution system project described as the Phase 1 Water  Improvements, and project,  That City of Whiteville, the Applicant, will arrange financing for all remaining costs of That the Applicant will provide for efficient operation and maintenance of the project That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure oft the City of Whiteville tor make scheduled repayment of the loan, to withhold from the City of Whiteville any State funds that would otherwise be distributed to the local government unit in ana amount sufficient to pay alls sums then due and payable tot the State asar repayment oft thel loan. That, ifa applying for a regional project, the Applicant will partner and work with other units of local government or utilities in conducting the project, including (This is not a That Darren Currie, City Manager, the Authorized Official, and successors so titled, is hereby authorized toe execute and file an application on behalf of the Applicant with the State of North Carolina for al loan and/or grant to aid in the study of or construction of That the Authorized Official, and successors sot titled, is hereby authorized and directed tof furnish such information as the appropriate State agency may request inc connection with such application ort the project: tor make the assurances as contained: above;a and to execute such other documents asr may ber required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and toF Federal and State grants and loans pertaining thereto. Adoptedt this! the231 dayo ofA August 2022 at Whiteville, North Carolina.  thep project, ifapprovedf fora a State loan and/or grant award. ond completion ofo construction thereof.  andt the repayment of all principala andi interest ont the debt.  regional project) the project described above.  Mann Terry Mayor  Tuylou    CERTIFICATION BYF RECORDING OFFICER  The undersigned duly qualified and acting City Clerk oft the City of Whiteville does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted ata al legally convened meeting oft the City Council duly held on the 23 day of August 2022 and, further, that such resolution has been fully recordedi int thej journal ofp proceedings and records inr my office. IN WITNESS WHEREOF, Ihave! hereunto  set my hand this 23"d day of August 2022. Ebhis  Bonniel City Clerk  3