HITEV / BE 1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. Tuesday, January 10, 2023 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council oft the City of Whiteville was called to order on Tuesday, January 10, 2023, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  and Emory Worley Vickie Pait, and Kevin Williamson  OTHERS IN ATTENDANCE: Colburn Brown, Acting City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Blake Spivey, Parks and Recreation Director; Doug Ipock, Police Chief; Robert Lewis, Planning Director; Roger Lee, Building Inspector; David Yergeau, Fire Chief; Hal Lowder, Emergency Services Director; Joseph Williams (The News Reporter); Members  oft the Public 2) CALL TO ORDER Byl Mayor Mann at 6:30 pm. 3) INVOCATION Provided by Mayor Pro Tem Clarida. 4) PLEDGE OF ALLEGIANCE Led by Mayor Mann.  Mayor Mann advised that Council Member Pait had contacted him to say that she would not be present at the meeting due to being sick. He reported that he Tim Collier MOVEDI to approve the adoption of the agenda as presented.  had not heard from Council Member Williamson. 5) ADOPTION OF AGENDA Helen BI Holden SECONDED the motion. VOTE: 5-0 (Unanimous) Emory) Worley) Nays:0  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Absent: 2 (Vickie Pait, Kevin Williamson) 6.1) Consideration for Approval of Minutes held on January 5, 2023 as presented. Jimmy Clarida SECONDED the motion. VOTE: 5-0 (Unanimous) Holden, Emory Worley) Nays: 0  6) APPROVAL OF MINUTES  Emory Worley MOVED to approve the adoption of the minutes for the regular meeting held on December 13, 2022 and the special meeting  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Absent: 2( (Vickie Pait, Kevin' Williamson)  7) PUBLIC COMMENT    Mr. AJ Worley - Mr. Worley shared comments with City Council regarding funding resources for a new skateboard park in Whiteville. He thanked Council ands stafff fort their support and work regarding a skateboard park.  8) PRESENTATION 8.1) Skate Park Update  Mr. Spivey and Chief Ipock presented an update to City Council pertaining to discussions they have had with Pillar Design Studios, LLC (Pillar). They explained the scope of work for a skateboard park project and reported the proposed site being the old tennis courts at Nolan Park. They reported that Pillar will serve as the Skate Park designer and specialist for the project. Mr. Spivey and Chief Ipock briefly explained the estimated budget, time schedule for completion, and overall project coordination. They recommended that the park start out at approximately 6100 square feet and an estimated budget of $10,500. The estimated budget includes Phase I (Planning and Project Management), Phase II (Schematic Design) and to add the service of conducting an in-person Public Input meeting. Mr. Spivey and Chief Ipock encouraged the acceptance of in-kind contributions and public fundraising for the project. Council and Staff accepted comments from members of the public in attendance at the meeting. Brief discussion ensued pertaining to costs and liability to the City. Attorney Williamson advised that the City would not be any more exposed to liability than what we already are with other Parks and Recreation activities. However, he strongly recommended that the City seek advisement from our insurance provider (North Carolina League of Municipalities). Consensus of Council is to support a Skate Park in Whiteville. Council  took no action on the matter.  9) BUSINESS  9.1) Parks a and Recreation AdvisoryBoard, Appointments  Mr. Spivey explained that the Parks and Recreation Advisory Board currently has four vacant seats. Three oft those seats are two year terms and one is a one year. term (High School Student). Erin Thompson, Serena Smith and Jeff Walker have applied to be reappointed to an additional two year term and Jonathan Todd has applied for the high school term of one year, ending December 31, 2023. Brief discussion Jimmy Clarida MOVED to approve the reappointments of Serena Smith, Erin Thompson, and Jeff Walker to two year terms, beginning January 1, 2023 and ending December 31, 2024, and to appoint Jonathan Todd to the high school term of one year, ending December 31, 2023.  ensued.  Helen B Holden SECONDED the motion. VOTE: 5-0 (Unanimous) Holden, Emory Worley) Nays: 0  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Absent: 2 (Vickie Pait, Kevin Williamson)  9.2) Budget Amendment #4 - Flitter Hilll Road Repair  Mr. Brown explained that Duke Energy agreed to pay for repairs to Flitter Hill Road for damages caused by their construction project. He explained that FY22-23 Budget Amendment #4 recognizes the revenue of $138,295 from Duke Energy and appropriates the funds for the road Jimmy Clarida MOVED to approve the FY2022-23 Budget Amendment  repairs.  #4 pertaining the road repairs on Flitter Hill Road. Helen BI Holden SECONDED the motion. VOTE: 5-0 (Unanimous) Holden, Emory' Worley) Nays: 0  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Absent: 2 (Vickie Pait, Kevin Williamson)  10) COUNCIL COMMENTS  Mayor Pro Tem Clarida reported to Staff thatt trash and debris has found its way onto MLK and Main Streets and on McGill Street. Mr. Brown advised thats staff will look into the issue. Council Member Collier reported that sidewalks in front    of Clark's Auto Glass needs repairs. Mr. Brown stated he would ask Mr. Faulk (Public Works Director) to look into the matter. Mayor Mann reported that the Town of Brunswick is attempting to get in-person Columbus County Intergovermental meetings back on a schedule. The in-person meetings had been suspended due to COVID-19. He advised that the Town of Brunswick is asking members if they wanted to resume in-person meetings if February or May. Consensus of Council is tor resume in-person meetings in May 2023.  11) REPORTS  11.1) Acting. City Manager Operations Report Mr. Brown reported on the following:  1) Mollies Branch Phase II Sewer Construction project The contractor has installed pipe and manholes from lift station #1 up to Franklin Street; andi is performing leak testing on all the new sewer lines installed thus far. He explained that approximately 20% of the construction budget has been spent which is in line with the installation progress. He reported that by the end of January, Franklin Street will be detoured for about two weeks to allow construction. Mr. Lowder provided an update 2) Flitter Hill Road Repair - He explained that Flitter Hill Road is currently under repair and anticipates the project completion by the end 3) West Whiteville Park Shelter Construction - He explained that the West Whiteville Park shelter is under construction. He reported that support posts are being set this week and the roof trusses should go up next week. He stated that it is anticipated that the project will be 4) Electronic Utility Bills - He reported that the Finance/Utilities department has engaged our bill print vendor, Everview, to provide an e- bill solution to our utility customers. He reported that the project kick-off meeting is this week, where the implementation plan and timeline will be City Council received 2022 November monthly departmental reports in their agenda packet from the City Clerk, Economic Development & Planning, Fire, Human Resources, Inspections, Parks and Recreation, Emory Worley MOVED to approve the adjournment of the regular meeting held  on road repairs by NCDOT. of. January.  completed by the end of. January.  determined.  11.2) Monthly Departmental Reports for November 2022.  and' WWTP.  12) ADJOURNMENT  on. January 10, 2023 at 7:06 pm. Helen BI Holden SECONDED the motion. VOTE: 5-0 (Unanimous) Emory Worley) Nays: 0  Yeas: 5 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Absent: 2( (Vickie Pait, Kevin Williamson)  Terry L. MAYOR Hamllour Mann, Berics Bonnie T. Williams, CITYCLERK  Phanp  SIIITEVT    CITY OF WHITEVILLE Budget Amendment FY2022-2023  Amendment# 4 Revenue Account 10-3350-0000 Total Expenditure Account 10-5600-7400 Total JUSTIFICATION:  Current Budget 20,000.00 20,000.00 Current Budget  Increase (Decrease) 138,295.00 #S 158,295.00 138,295.00 #$ 158,295.00 Increase (Decrease)  Revised Budget  Account Description Miscellancous Revenue  Revised Budget  Account) Description Capital Outlay- Flitter Hilll RdI Repair  20,000.00 $ 138,295.00 $ 158,295.00 20,000.00 $ 138,295.00 #$ 158,295.00  Duke Energy agreed to pay for repairs to Flitter Hill Road caused by their construction project. This budget amendment recognizes ther revenue of$138,295 from) Duke Energya anda appropriatest the funds fort ther road repairs.  REVIEWEDI BY: APPROVEDBY: DULY ADOPTED at Whiteville, North Carolina. AFFIRMED! BY: ATTESTEDI BY:  mmilslos  Financel Director City Manager  6- DATE: 1/5/23  Council  A  this_ 104b dayof_ SAnNevmsye the Whiteville City  Mann, Clerk    S6