HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. Tuesday, April 25, 2023 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, April 25, 2023, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry! Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin' Williamson, and Emory Worley  None.  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; Robert Lewis, Planning Director; Doug Ipock, Police Chief; Blake Spivey, Parks and Recreation Director; David Yergeau, Fire Chief; Hal Lowder, Emergency Services Director; Joseph Williams (The News Reporter); John Wood; Jamie  Hinson; and Members of the Public  2) CALL TO ORDER Mayor Mann called the meeting to Order at 6:30 pm. 3) INVOCATION Provided by Council Member Collier. 4) PLEDGE OF ALLEGIANCE Led by Mayor Mann. 5) ADOPTION OF AGENDA Jimmy Clarida SECONDED the motion. VOTE:7-0 (Unanimous) Nays: 0 Absent: 0  Tim Collier MOVED to approve the adoption of the agenda as presented.  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Vickie Pait, Kevin' Williamson, Emory Worley)  6) APPROVAL OF MINUTES  6.1) Consideration for Approval of Minutes Vickie Pait MOVED to approve the minutes for the special meeting and regular meeting held on April 11, 2023 as presented. Helen BI Holden SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin' Williamson, Emory' Worley)  7) PUBLIC COMMENT  John Wood: Mr. Wood expressed concerns to Council relating to the beautification of downtown Whiteville. He explained his concerns are focused on the empty storefronts downtown. He reported that the Columbus County    Bee Association wants to donate art supplies so that students can create art 8.1) Presentation Section Amended on Agenda on Tuesday, April 25, 2023. Chief Ipock requested the two items he placed on this agenda be  and decorate those empty storefronts.  8) PRESENTATION  removed due to unforeseen circumstances.  9) PUBLIC HEARING  9.1) Public Hearing: P8ZH230402390.Wesl Hay Street, Jamie Hinson- Mayor Mann Opened the Public Hearing at 6:34 pm and deferred to Mr. Mr. Lewis explained that Mr. James (Jamie) F. Hinson has submitted an application for the rezoning of approximately +0.50 acres from Residential Agricultural (RA-20) to Highway Serving Business (B-3). He stated that the subject property is located at 390 W. Hay St. (PID#3877 & 4020). The property is located in the City limits. He reported that the Planning Board recommended approval of the rezoning at their April meeting. He provided a background of the case, stating that per Columbus County Tax records the subject parcel is owned by. Jamie F. Hinson. He advised that staff has provided proper notice of the hearing, including mailed notice to the applicant and to adjacent property owners, advertised notice in the newspaper, and posted notice on site. Mr. Lewis reported that the property is zoned RA-20 and has a non- residential building on the property. He advised that the subject site will be impacted by the US 701 widening project and can be a' transitional" area as an impact of population growth and adjacent multi-family and commercial properties. He reported that the proposed B-3: zoning district is established to be generally located along major roadways, "leading into the and around the developed areas and provide retailing of goods and services to passing motorists and local residents." He advised that JK Powell Blvd is adjacent to the site as well as commercial retail areas. He explained that the site is large enough to accommodate the minimum dimensional standards of the proposed zoning district; and any use of the property for commercial purposes, provided that the rezoning request is granted, will require a 6' vegetative buffer to be planted or maintained along the western property boundary adjacent to Mr. Lewis advised that Mr. Hinson was present in the meeting and would take any questions that the Council might have. Brief discussion ensued between Council and Mr. Lewis. Mayor Mann asked ift there was anyone present that wanted to provide comments for or against the  RezoningRA20I0B3  Lewis for a review oft the application and case.  residential zoning designation when developed.  case. There was no response.  Mayor Mann Closed the Public Hearing at 6:36 pm. 9.2) Public Hearing: P8Z#23-04-01-925. Sunset Terrace, MartyWright Homes-Rezoning.BA-20I0.RA-20MH Mayor Mann Opened the Public Hearing at 6:37 pm and deferred to Mr. Lewis for a review of the application and case. Mr. Lewis explained that Marty Wright Home Sales has submitted an application for the rezoning of approximately +4.80 acres from Residential Agricultural (RA-20) to Residential Agricultural Manufactured Home (RA-20MH). He explained that the subject property is located at 925 Sunset Terrace (PID#6132) and is located in the City's Extra Territorial Zoning Jurisdiction (ETJ). The Planning Board recommended approval at their April meeting. Mr. Lewis advised that the applicant, though expected to attend the meeting, was not present. Mr. Lewis reported that staff has provided notice of the hearing, including mailed notice to the applicant and to adjacent property owners, advertised notice in the newspaper, and posted notice on site. He explained the property is a single parcel, Columbus County Property #7132, approximately 4.8 acres in size. The property is within the City's    ETJ and is currently zoned RA-20. He advised that the site is partially undeveloped and is used as agricultural currently. The property is adjacent RA-20MH zoning to the east and RA-20 to the north, south, and west. He reported that properties immediately adjacent is Brief discussion ensued between Council and Mr. Lewis. Mayor Mann asked if there was anyone present that wanted to provide comments for  developed with manufactured homes. or against the case. There was no response. Mayor Mann Closed the Public Hearing at 6:41 pm.  10) BUSINESS  10.1) Discussion & Decision: P87#23-04-02-390 West Hay Street, Jamie Mayor Mann asked if there further discussion regarding this matter. Emory Worley MOVED to approve the adoption of the Statement of  Hinson-Rezoning. RA-20toE B-3 Hearing none, he asked the Council for action. Consistency and Reasonableness. Jimmy Clarida SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin Williamson, Emory Worley) Mr. Lewis read the Statement of Consistency and Reasonableness for P&Z #23-04-02 into the record, "The future land use map identifies the subject site as low density residential. However, the Plan also identifies that the future land use designation is based on existing development patterns and not desired or expected development patterns. The location of the subject parcel along a major thoroughfare could be suitable for specific types of commercial development such as those permitted in the B-3 zoning designation. Land Use Plan policies include promoting infill in the City limits and identifying underutilized lands for adaptive reuse or development. The proposed rezoning would encourage development of an underutilized property for commercial use. The proposed rezoning is reasonably consistent with the Land Use Plan and is reasonable and in the public's interest because it is located to commercial and multi-family, properties. The property is well-suited for commercial development and adjacent to a transitional area due to a Jimmy Clarida MOVED to approve the rezoning request for P&Z #23-  transportation expansion project." Helen B Holden SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  04-02.  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin' Williamson, Emory' Worley)  10.2) Discussion & Decision: P87#23-04-01-925. Sunset Terrace.Marty wigntmomes-Rezenng. RA-20t to RA-20MH Mayor Mann asked if there further discussion regarding this matter. Hearing none, he asked the Council for action. Vickie Pait MOVED to approve the adoption of the Statement of Reasonableness and Consistency for P8Z#23-04-01. Tim Collier SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin Williamson, Emory Worley) Mr. Lewis read the Statement of Consistency and Reasonableness for P&Z #23-04-01 into the record, "Chapter 3 of the City of Whiteville Land Use Plan identified a goal to ensure the City has a wellmaintained, affordable, and diverse housing stock available to current and future residents. A policy and strategy of the Land Use Plan is to encourage a    variety of dwelling unit sizes to allow for smaller, low-cost units. The rezoning is appropriate andi in the public's interest at this time." Jimmy Clarida MOVED to approve the rezoning request for P&Z #23-  04-01.  Vickie Pait SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin Williamson, Emory Worley)  10.3) Consideration for Resolution No. 202-R-15.Accalance oft the National Fitness Campagn.NEC)2023: Healthy_City Grant Mr. Spivey explained that the City of Whiteville has been awarded the 2023 NFC Healthy City Grant of $30,000. He reported that there is there isal local match in the amount of $192,500-5232,500. Brief discussion ensued pertaining to the timeline for garnering the funding. Mr. Spivey replied that iti is July 1st and the City has until the end of 2023 to begin construction on the fitness court. He explained that ift the funds cannot be raised, the City would be required to return the $30,000. Kevin Williamson MOVED to approve Resolution No. 2023-R-155. Helen B Holden SECONDED the motion.  VOTE: 6-1  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Holden, Vickie Pait, Kevin' Williamson) Nays: 1 (Emory' Worley) Absent: 0  10.4) Consideration for Resolution No. 2023-R-140D.Rura Transformation Grant (Round nea.Madhynphesauton No. 2023-R-154 Mr. Lewis addressed Council regarding Resolution No. 2023-R-154, stating it was approved by City Council at their regular April 11th meeting for staffs submission of an application for round three of Rural Transformation Grant funding. He reported that within Resolution No. 2023-R-154, $533,800 financial commitment will be funded by the City, ift the City receives RTG3 funding. He reported that staff is requesting that City Council approve Resolution No. 2023-R-154(1) to modify the previous resolution, and the City will provide a financial commitment of $2,000,000, which will come from SCIF funding that has already been appropriated to the City. He explained that initially, the SCIF funding was going to be used for utility improvements for Madison Street. However, staff received notification thatt thet funding cannot be used there because Madison Street is maintained by NCDOT. He explained that the funding must be used on City owned property. Discussion ensued. Kevin Williamson MOVED to approve Resolution No. 2023-R-154(1), Rural Transformation Grant (Round Three).. Tim Collier SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin Williamson, Emory Worley)  10.5) Consideration to Formally Accept or Reject Property.  Mr. C. Williamson explained to Council property (PIN 0290.01-07- 9426.000) was devised to the City in the last will and testament from Betty Sanderford Church, now deceased. Before the deed can be accepted, the City would need to formally accept the deed before it is recorded. Discussion ensued relating to the location, value, and potential use of the property. Mr. Currie and Mr. Lewis advised the property is located in at flood plain and could be used as green space or Terry-Mam MOVED to approve formally accepting the Property donated sl919 to the City from Betty Sanderford Church. Si mmy Clarica SECONDED 4he mokon.  eventually: sold by the City. Kevin Willamgn VOTE: 7-0 (Unanimous) Nays: 0  Gg  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B 519123  Holden, Vickie Pait, Kevin' Williamson, Emory Worley)    Absent: 0  11) COUNCILCOMMENIS  Council Member Williamson provided good! luck wishes to Mr. Spivey relating to the tournament games being hosted by the City this weekend. Mayor Mann provided al brief update from the TRO Committee, relating to the NCDOT Hwy 74 project, the NCDOT Hwy 701 project, and the lighting project with Duke  Energy at the newi traffic circle. 12.1) Manager's Update  12) REPORTS  Mr. Currie provided an update on the following: 1) Mollies Branch Phase Il- He stated that there has been one setback this week but that has been corrected and the contractor should be completed with Frazier Street by the end of next week, 2) Mollies Branch Stream Restoration- He reported that the City had a meeting with potential bidders for the Mollies Branch Stream design work and there were four firms that were involved in the meeting. Mr. Travis Klondike with NCSU reviewed the specs for the RFQ. He reported that a site(s) visit was conducted to get a better understanding of the project, 3). He reported that budget meetings are continuing with staff, 4) Madison Street Concert - He advised that staff has been working on finalizing the Memorial Day City Council received in their agenda packets, departmental reports for March 2023 from the following departments: City Clerk, Economic Development and Planning, Fire, Human Resources, Inspections, Parks Vickie Pait MOVED to approve the adjournment of the regular meeting held on  Weekend concert.  12.2) Monthly Departmental Reports for March 2023.  and Recreation, and the WWTP.  13) ADJOURNMENT April 25, 2023 at 7:08 pm. Helen B Holden SECONDED the motion. VOTE:7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Vickie Pait, Kevin Williamson, Emory Worley)  Terryl  RNE  Bonnie T. Williams,  BiAp  1311