HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. - Tuesday, June 13, 2023 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting of the City Council of the City of Whiteville was called to order on Tuesday, June 13, 2023, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Tim Collier, Helen BI Holden, Vickie Pait, Kevin Williamson, and Emory Worley  None.  OTHERS IN ATTENDANCE: Bonnie Williams, City Clerk; Colburn Brown, Finance Director; David Yergeau, Fire Chief; Travis Faulk, Public Works Director; Madison Ward, Economic Development Planner; Robert Lewis, Planning Director; Roger Lee, Building Inspector; Hal Lowder, Emergency Services Director; Joseph Williams (The News Reporter); Carol Caldwell; Kim Mayor Mann called the meeting to Order at 6:30 pm. He announced that Mr. Currie (City Manager) would not be present due to a family emergency. He announced that Mr. C. Williamson (City Attorney) would also be absent due to  Lewis; and Members of the Public  2) CALLTOORDER  vacation. 3) INVOCATION Provided by Council Member Collier. 4) PLEDGE OF ALLEGIANCE Led by Mayor Mann. 5) ADOPTION OF AGENDA Helen B Holden SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Vickie Pait MOVED to approve the adoption of the agenda as presented.  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Vickie Pait, Kevin Williamson, Emory Worley)  6) APPROVAL OF MINUTES  6.1) Consideration for Approval of Minutes held on May 23, 2023 as presented. Tim Collier SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Jimmy Clarida MOVED to approve the minutes for the regular meeting  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin Williamson, Emory" Worley) The closed session minutes for May 23, 2023 will be submitted for  approval at the regular meeting on June 27, 2023.    7) PUBLICCOMMENT None 8) PRESENTATION  8.1) BaastpAdmaCiCanst Kim Lewis Regarding. Road Repairs Ms. Kim Lewis addressed Council regarding the condition of the roadways in her community. In particular, West College and Stanley Streets. She reported that she and others in her community believe the current condition of the roadways cause a hazard to vehicular and pedestrian traffic. She requested that road repairs be made in a timely manner. Discussion ensued pertaining to what the City is currently doing to repair all roads in the City. In addition, the area of her concern is undergoing construction for the new carwash and heavy equipment on that work site is adding to the state of disrepair. Ms. Lewis asked what the process is for her to find out the status of repairs in her community. Mayor Mann and Mr. Faulk explained how she can inquire as to the state of the requested repairs. Mr. Faulk advised that a new paving crew, with equipment, is being added to the Public Works department. He advised that he is in the process of interviewing and hiring staff for that new crew. He stated that once the new crew is in place and trained, the City will be able to make many of the needed repairs. 9.1) Public Hearing. for the City's FY2023-24 Budget Mayor Mann Opened the Public Hearing at 6:39 pm.  9) PUBLIC HEARING  He deferred to Mr. Brown to present the proposed recommended FY2023-24 budget. Mr. Brown reviewed with Council the publication and release of the recommended budget. He reviewed highlights of the budget. Those highlights are 1) the current tax rate and downtown municipal tax rate remaining the same as last fiscal year, 2) rate of collections being steady, 3) revenue growth, 4) an increase in water and sewer rates, 5) storm water revenue and fees, 6) implementation of a recent salary market adjustment and staff benefits, 7) 4% COLA increase, 8) review of Capital Expenditures regarding the Flock Safety system for the Police department and batting cages/park shelter for the Parks and Recreation department, 9) a review of Powell Bill funds, and 10) a rate increase for Solid Waste fees. Mr. Brown advised his review was concluded unless Council had any questions for him. Mayor Mann asked if there was anyone in the public who wanted to make a comment, hearing none, he asked Council if they wanted to ask questions or make a comment. Council Member Worley asked Mr. Brown if there was enough money for the City to operate for two or three months, if disaster struck the City. Mr. Brown replied there is  enough.  Mayor Mann Closed the Public Hearing at 6:56 pm.  10) BUSINESS  10.1) Consideration for Ordinance No. 2023-0-89: Adopting. the FY2023-24 Fiscal Budget, Schedule of Fees, and Classficaton/Alocatlion Position Jimmy Clarida MOVED to approve Budget Ordinance No. 2023-0-89, adopting the FY2023-24 Budget, Schedule of Fees, and  Plan  Classlication/Alocation Position Plan. Vickie Pait SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden, Vickie Pait, Kevin Williamson, Emory' Worley)  11) COUNCIL COMMENTS  Council Member Williamson inquired of the status of construction downtown and how much longer before the repair is completed. Mr. Brown explained that the intent was to patch the road after the repair. However, it was discovered that more work is needed and patching the road will not suffice. He advised that the City is exploring, another option for the repair and will try to make the repair sooner. Council Member Collier reported that he received a complaint from a citizen regarding speeding motorists on Burkhead Street. He asked    Chief Ipock to look into the matter. Chief Ipock stated that they would place a speed sign in the area and begin monitoring speed counts in the area so to develop a plan. Council Member Collier asked for an update regarding repairs to West Whiteville Park. Mr. Brown provided him an update. Council Member Collier asked Mr. Faulk if the City would be able to get the neccesary patching materials fort the new paving crew. Mr. Faulk replied that the City has located a new supplier and the product is in stock. Council Member Worley asked Chief Ipock to place children playing signsi in the area of Wheeler Street. Mr. Lowder explained that the legal community does not recommend placing those types of signs out on a street due to past litigation regarding those types of signs. Council Member Worley asked if speed limit signs could be posted. Mr. Lowder stated they could. Chief Ipock stated his department would also move the  speed sign to area to gather data for a plan. 12.1) Manager's Update  12) REPORTS  Mr. Currie submitted his report to Council within the agenda packet. Mr. Brown stated that he no additional reporting to add. Vickie Pait MOVED to approve the adjournment of the regular meeting of. June  13) ADJOURNMENT 13, 2023 at 7:07 pm. Helen BI Holden SECONDED the motion. VOTE: 7-0 (Unanimous) Nays: 0 Absent: 0  Yeas: 7 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Vickie Pait, Kevin Williamson, Emory Worley)  Terry L. Mann, MAYOR  Banid Bonnie T.) Williams,    p    BUDGET ORDINANCE FY 2023-2024 Table of Special Ordinances: Table V, Ordinance Number 2023-0-89  BEIT ORDAINED byt the City Councii of the Cityo of Whiteville, North Carolina meeting this 13th day of June: 20231 that the following fund revenues and departmental expenditures, together with certain  restrictions anda authorizations, are adopted. SECTIONI. GENERALI FUND  A. Revenue Anticipated. Itise estimated1 that the following revenues bea available duringt the Fiscal Year beginning. July 1,2 2023, and ending June 30, 2024, tor meet the authorized  appropriations, according tot the following schedule: Source Fund Balance Appropriation REVENUE  Amount $6,399,885  3. Expenditure by Departments. The following amounts are! hereby appropriated for the operation oft the City Government: and its activities for the Fiscal Year beginning July 1, 2023,  ending June 30, 2024 according to the following schedule:  Source EXPENDITURE  Amount $6,399,885  SECTIONII. SEWERF FUND  A. Revenue Anticipated. Itis estimated that thet following revenues willl bea available during the Fiscal Year beginning. July 1,2023, and ending June 30, 2024, to authorized  appropriations: according tot thef following schedule:  Source SEWER REVENUE  Amount $2,741,076  Expenditure. The following amount is hereby appropriated' for the operation oft the Sewer Fund for the Fiscaly Year beginning July 1,2 2023 and ending, June 30, 2024, according tot the  following schedule: Source SEWER EXPENDITURE CONTRIBUTION TOF FUND BALANCE  Amount $2,607,792 $133,284  Pageiofs Ordinance No. 2023-0-89    SECTIONI III. SANITATION FUND  A. Revenue Anticipated. Itise estimated that thet following revenues willl bea available during the Fiscal Year beginning. July 1,2 2023 and ending. June 30, 20241 tor meet the authorized  appropriations according tot the following schedule: Source SANITATIONI REVENUE according tot the following schedule: Source SANITATION EXPENDITURE CONTRIBUTION TO FUND BALANCE SECTION IV. WATERI FUND  Amount $1,859,475  B. Expenditure. The following: amounti is hereby appropriated for the operation oft the Sanitation Fund for the Fiscal Year! beginning July 1, 2023 ande ending, June 30, 2024,  Amount $1,841,125 $18,350  A. Revenue Anticipated. Itise estimated that the following revenues willl be available during the Fiscal Year beginning July 1, 2023 ande ending, June 30, 20241 tor meet the authorized  appropriations according tot the following schedule:  Source WATER REVENUE following schedule: Source WATER EXPENDITURE CONTRIBUTION TO FUND BALANCE SECTIONV V. STORM WATER FUND  Amount $1,625,945  B. Expenditure. The following amount is hereby appropriated for the operation oft the Water Fund for the Fiscal Year beginning July 1, 2023 and ending June 30, 2024, accordingt to the  Amount $1,564,599 $61,346  A. Revenue Anticipated. Itis estimated that thet following revenues will be available during the Fiscal Year beginning July: 1,2 2023 and ending June 30, 2024 to meet the authorized  appropriations: according to thef following schedule: Source STORM WATER REVENUE TOTAL  Amount $295,121  B. Expenditure. Thet following amount is hereby: appropriated for the operation oft the Storm Water Fund for the Fiscal Vear beginning July 1, 2023 ande ending. June 30, 2024, according to  the following schedule: Source EXPENDITURE TOTAL CONTRIBUTION TOF FUND BALANCE  Amount $295,121 0  Page2of5 Ordinance No. 2023-0-89    SECTION VI. POWELLI BILL FUND  A. Revenue Anticipated. Itise estimated thatt thef following revenues willl be available duringt the Fiscal Vear beginning. July 1, 2023 and ending June 30, 20241 tor meet the authorized  appropriations according to the following schedule: Source POWELLI BILL REVENUE TOTAL the following schedule: Source POWELL BILL EXPENDITURE TOTAL CONTRIBUTION TO FUND BALANCE SECTION VII. WDDCFUND  Amount $160,000  Expenditure. The following amount is hereby appropriated for the operation oft thel Powell Bill Fund for the Fiscal Year beginning. July 1, 2023 and ending June 30, 2024, accordingt to  Amount $160,000 0  A. Revenue Anticipated. Itisestimatedi that thef following revenues will be available duringt the Fiscal Year beginning. July 1, 2023 and ending June 30, 20241 tor meet the authorized  appropriations according tot the following schedule: Source WDDCI REVENUE TOTAL following schedule: Source EXPENDITURE TOTAL CONTRIBUTION TOF FUND BALANCE  Amount $103,050  Expenditure. The following amounti ish hereby appropriated fort the operation oft the WDDC Fund for the Fiscal Year beginning. July 1, 2023 ande ending June 30, 2024, according tot the  Amount $103,050 0  SECTION VIII. VINELAND  A. Revenue Anticipated. Itis estimated that thet following revenues willl be available duringt the Fiscaly Vear beginning. July 1,2 2023 and ending June 30, 2024t tor meet the authorized  appropriations according tot the following schedule:  Source REVENUE TOTAL following schedule: Source EXPENDITURE TOTAL CONTRIBUTION TOI FUNDE BALANCE  Amount $84,736  B. Expenditure. The following amount is hereby appropriated for the operation oft the WDDC Fund for the Fiscal Year beginning. July 1, 2023 ande ending June 30, 2024, according tot the  Amount $84,736 0  Page3 3ofs Ordinance No. 2023-0-89    SECTIONI IX. PARKE FUND  A. Revenue Anticipated. Itise estimatedi that thet followingr revenues willl be available during the Fiscal Year beginning July 1,2 2023 and ending. June 30, 2024t tor meet the authorized  appropriations. according tot the following schedule:  Source REVENUE1 TOTAL following schedule: Source EXPENDITURE TOTAL CONTRIBUTION TOF FUND BALANCE SECTIONX. TOTAL OPERATING FUNDS  Amount $35,000  Expenditure. The following amount isl hereby appropriated for the operation oft the WDDC Fund for the Fiscal Year beginning July 1, 2023 and ending June 30, 2024, accordingt tot the  Amount $20,000 $15,000  A. Revenue Anticipated. Itis estimatedi that the following revenues will be available during the Fiscal Year beginning July 1, 2023 ande ending. June 30, 20241 tor meet the authorized  appropriations according tot the following schedule:  Source REVENUE TOTAL following schedule: Source EXPENDITURE TOTAL CONTRIBUTION TOF FUNDE BALANCE  Amount $13,304,288  B. Expenditure. The following amounti is herebya appropriated for the operation oft the WDDC Fund fort the Fiscal Year beginning July 1, 2023 and ending. June 30, 2024, accordingt to the  Amount $13,076,308 $227,981  SECTIONXI. TAXESLEVIED  Therei is herebyl leviedt the following rate oft tax one each one hundred dollars ($100) valuation of taxable property, asl listed fort taxes of July1 1,2023A Ad Val. Tax, as setf forthi int the foregoing estimated  revenue, andi inc order tof finance the foregoing appropriations:  Source General Fund TOTAL Source Municipal Tax District  Amount $0.51 $0.51 Amount $0.12 $0.12  Ina addition tot the abovel levy, therei isar rate oft tax one each $100 valuation oft taxable property withint the Municipal Service District, asl listedf for taxes ofJ July 1, 20231 for raising revenue for the district:  TOTAL Page4ofs Ordinance No.2 2023-0-89    SECTION) XII. SPECIAL AUTHORIZATION- - CITY MANAGER  A. The City Manager shall bea authorized tor re-allocate departmental appropriations amongt the B. The City Manager shall bea authorizedt to affecti inter-departmental. transfers, int the same fund, not toe exceed 10, percent oft the appropriated monies for the department whose allocationi ifr reduced. Notation ofa alls such transfers shall ber made tot the City Council ont the The City Manager may makei inter-fund loans fora ap period ofr not more than sixty( (60) days. D. Inter-fund transfer of monies, excepta as noted in Section xI, Paragraphs Cs shall be accomplished byt the City Council's authorization int the disbursements off funds. 7 Transfers between funds shall be! by the approval oft the City Council. Fee schedulei is incorporated by reference as ana attachment.  various objects ofe expenditures.  next succeeding financial report.  Section XII. Fee Schedule  Section XIV. Personnel Classification Plan  Personnel Classification Plani isi incorporated byr reference as ana attachment.  ADOPTED' THIS 13th DAY OF JUNE, 2023.  Terry Mann, Mayor asb  Attest: BonnieV  IF.N.C  Cityo Clerk  Gillef  Pagesofs Ordinance No. 2023-0-89