HITEV  1833  MINUTES  Regular Meeting of the City Council 6:30 p.m. Tuesday, June 27, 2023 317 S. Madison Street, Whiteville, NC, 28472  The Regular Meeting oft the City Council oft the City of Whiteville was called to order on Tuesday, June 27, 2023, at 6:30 p.m., at 317 S. Madison Street, Whiteville, NC,  28472. 1) ROLL CALL PRESENT: ABSENT:  Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  Vickie Pait, and Emory Worley Kevin' Williamson  OTHERS IN ATTENDANCE: Darren Currie, City Manager; Carlton Williamson, City Attorney; Bonnie Williams, City Clerk; Colburn Brown, Finance Director; Doug Ipock; Police Chief; Robert Lewis, Planning Director; David Yergeau, Fire Chief; Roger Lee, Building Inspector; Hal Lowder, Emergency Services Director; Joseph Williamson (The News Reporter); Dylan Bowen, Columbus  County Economic Development Commission 2) CALL TO ORDER Mayor Mann called the meeting to Order at 6:30 pm. 3) INVOCATION Provided by! Mayor Pro Tem Clarida. 4) PLEDGE OF ALLEGIANCE Led! by Mayor Mann. 5) ADOPTION OF AGENDA Tim Collier MOVED to approve the agenda as presented. Helen BI Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Vickie Pait, Emory Worley). Nays: 0 Absent: 1 (Kevin) Williamson) 6.1) Considerationi for Approval of Minutes  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,  6) APPROVAL OF MINUTES  Vickie Pait MOVED to approve the minutes for the regular meeting held on June 13, 2023 and the closed session meeting held on May 23, 2023  as presented. Helen BI Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Holden, Vickie Pait, Emory Worley) Absent: 1 (Kevin Williamson)  7) PUBLICCOMMENT None. 8) BUSINESS    8.1) EY2022-23Year-End. BudgetAmendments  Mr. Brown addressed Council regarding EOY FY2022-23 Budget Amendments 9-11B. He reviewed the FY2022-23 budget variance analysis explaining the budget and forecast for FY2022-23 pertaining to the 1) General Fund, 2) Sewer Fund, 3) Water Fund, 4) Sanitation Fund, 5) Storm Water Fund, 6) Vineland Station Fund, 7) Powell Bill Fund, and 8) the WDDC Fund. Mr. Brown reviewed the EOY FY2022-23 budget amendments pertaining to the transfer of funds related to ARP funds. Emory Worley MOVED to approve the FY2022-23 Budget Amendments  #9 through 11B as presented. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Holden, Vickie Pait, Emory' Worley) Absent: 1 (Kevin Williamson)  8.2) Convey_(bys sale). to the Town of White Lake the City's Used Street Mr. Currie addressed Council regarding a request made by the Town of White Lake to purchase the City's used street sweeper. He reported that staff negotiated a price of $30,000 for the sale of the street sweeper. He explained that prior to the disposition of personal property by the town, City Council must first approve the sale. He advised that according to NCGS 160A-279, the City can convey the personal property to another municipality either by donation or sale. He advised that he does think the City will obtain that much at an open public sale for the equipment. He stated that this equipment will continue its use for public purpose. He reported that the Chassis/Cab is a 2008 model and is made by International Truck, the VIN# is HIJISKNB8H678594. and the sweeper body/blower pickup is Tymko, SN-2008055N060672. Brief discussion ensued. Mr. C. Williamson suggested that the disposition of the equipment to the Town of White Lake be in accordance with NCGS Jimmy Clarida MOVED to approve the disposition of the Street Sweeper/Equipment to the Town of White Lake, in accordance with NCGS 160A-274 (rather than NCGS 160A-279), for $30,000.  Sweeper  160A-274. Brief discussion ensued. Vickie Pait SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Holden, Vickie Pait, Emory Worley) Absent: 1 (Kevin Williamson)  8.3) Consideration for New Revised Personnell Policy.  Mr. Currie addressed Council regarding the recommendation for a new revised personnel policy. He explained that as a part of the compensation plan study, a new personnel policy was recommended by the MAPS Group. He advised that because there were many changes that were necessary, it was more efficient to rescind the old policy and adopt a new revised policy. He reported that the new proposed policy is compliant with all federal laws regarding the Fair Labor Standards Act and state laws. He advised that the new revised proposed policy will take effect. July 1, 2023 when the budget year becomes effective, should the Council approve it. He explained that upon adoption of the policy, all employees will receive a copy of the policy and sign a document stating they have received the policy, ensuring that everyone is informed on the content of the new policy. Mr. Currie reviewed the most significant revisions with the Council. The most significant revisions are related to 1) removing the appendices and placing them into an administrative policy, 2) all employees receiving a minimum of2 hours of call-back time (those employees subject to call-back work), 3) implementing a tuition assistance program, subject to the availability of funds, 4) all employees receiving 8 hour holiday pay. and establishing that the City follows the State holiday schedule in addition to employees using their birthday as a holiday, 5) adjusting the sick leave accrual rate for police and fire employees, and 5) requiring non-critical staff to use their vacation, earned compensatory time, and/or time without pay relating to inclement  weather closures. Brief discussion ensued.    Vickie Pait MOVED to approve Resolution No. 2023-R-156, rescinding the previous personnel policy and replacing it with the revised personnel  policy with an effective date of July 1, 2023. Tim Collier SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Holden, Vickie Pait, Emory Worley) Absent: 1 (Kevin Williamson)  9) COUNCIL COMMENTS  Council Member Worley reported that he had received a citizen complaint about a drug/rehab house in his community. He asked if there were restrictions regarding these establishments. Mr. Currie and Mr. Lewis advised that there are and that they had been receiving phone calls as well. Mr. Lewis explained the restrictions. Brief discussion ensued. Council Member Pait reported that Mr. Travis Faulk (Public Works Director) did a great job cleaning up debris/junk in  the area of Calhoun Street. 10.1) Manager's Update  10) REPORTS  Mr. Currie reported on the following areas: 1) Mollies Branch Phase Il- Lee Street is open and he has bids for paving Frazier and Caldis Streets. He advised that staff is working with the engineer to ensure the City has funding to pave the streets, and if the state will allow the grant to pay for the paving. 2) Mollies Branch Stream Restoration Staff and NCSU had an initial meeting with the engineering company for the stream restoration design. He explained that this is going to take some time to get this engineered. 3) FY2023-24 Budget He explained that with the budget being adopted, Administration has notified all employees of the amount of the approved salary increases. and 4) Complaints/Concers He asked the Council that if citizens contact you all with concerns, that they bring those matters to his attention instead of waiting until the next council meeting. He advised that it may be an City Council received monthly departmental reports for the month of May, in their agenda packets from the following departments: City Clerk, Economic Development and Planning, Emergency Services, Finance, Fire, HR, Inspections, Parks and Recreation, Police, and' WWTP.  issue that needs attention quickly. 10.2) Monthly Departmental Reports for May 2023.  11) CLOSED SESSION  11.1) Pursuant to NCGS 143.318.11 (a)(1)(4)  Vickie Pait MOVED to approve recessing Open Session to move. into Closed Session at 7:13 pm in order to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public  body in negotiations. Helen B Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Nays: 0  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B  Holden, Vickie Pait, Emory Worley) Absent: 1 (Kevin Williamson)  Mayor Mann reconvened Open Session at 7:54 pm and no action was Vickie Pait MOVED to approve the adjournment of the regular meeting on June  taken. 12) ADJOURNMENT 27, 2023 at 7:55 pm. Helen B Holden SECONDED the motion. VOTE: 6-0 (Unanimous) Vickie Pait, Emory Worley) Nays: 0 Absent: 1 (Kevin Williamson)  Yeas: 6 (Terry Mann, Jimmy Clarida, Tim Collier, Helen B Holden,    Tou Eildss Terry L. Mann, MAYOR gbm2u Bonnie T. Wiliams, CITY CLERK  I7    CITY OF WHITEVILLE Budget Amendment FY2022-2023  Amendment # 9 Revenue Account 10-3010-0100 10-3450-0000 10-3460-0000 10-3460-0100 Total Expenditure Account  Current Budget 2,481,000 506,005 561,089 214,730 $3,762,824.59 Current Budget  Increase (Decrease) (50,000) 16,668 16,666 16,666 Increase (Decrease)  Revised Budget 2,431,000 522,673 577,755 231,396 $2,953,673.23 Revised Budget  Account Description Taxes, Ady Val (Current) LOCALOPTION SALES1 TAX 1% LOCALOPTION SALES1 TAX 1/2% ADDITIONAL 1/2% SALES TAX  Account Description  Total JUSTIFICATION:  The purpose ofthisa amendment ist ton move budgeted revenue dollarst tor reflect favorable variance toz actual yeare endi results.  REVIEWEDI BY: APPROVEDBY: at Whiteville, North Carolina. AFFIRMEDI BY: ATTESTEDBY:  DATE: 6127/23  DATE:  6bal  City Manager  E  DULY ADOPTEDI this_ 2742 dayotune  2023 by the Whiteville City Council  Tpy Ho TeryL.Mann, Mayor City shghitleg    CITY OF WHITEVILLE Budget Amendment FY2022-2023  Amendment# 10A Revenue Account 80-3010-2022 80-3010-2023 Total Expenditure Account 80-6000-7410 80-6000-7420 80-6000-7430 80-6000-7440 80-6000-7450 80-6000-7460 80-9000-0050 80-9000-0084 80-9000-0083 80-9000-0084 Total JUSTIFICATION:  Current Budget 844,389 844,389 1,688,778 Current Budget 135,000 124,000 1,105,189 100,000 42,000 17,778 75,000 75,000 0 1,729 13,082 1,688,778  Increase (Decrease)  Revised Budget 844,389 844,389 $1,688,778.00 Revised Budget 135,000 124,000 1,066,689 100,000 42,000 17,778 75,000 75,000 38,500 1,729 13,082 1,688,778  Account Description ARPI Fund Proceeds FY21-22 ARP Fund! Proceeds FY2 22-23  Increase (Decrease) (33,500)  Account Description Capital Outlay-Viper Radios Capital Outlay-Security Camera System Capital Outiay-lnfrastructure, F.A. Capital Outlay-Vincland: Structure Imprv. Capital Outlay-Public Safety PPE Capital Outlay-IT-Fiber Optic Connection Transfer to Water Fund Transfer to Sewer Fund Transfer to Vineland Fund Transfer to FEMA AFGE FY: 2021 Grant Fur Transfer tol NCLM' wCs Safety Grant Fund  38,500  Thej purpose ofthis amendmenti is to transfer ARP Funds tot the Vineland Fundt toc cover operating expenses.  REVIEWEDI BY: APPROVEDE BY: DULY ADOPTED this at Whiteville, North Carolina. AFFIRMEDI BY:  DATE: 6/2z/23  Finance Director A6 4E City Manager 27" dyaf_Jne E  DATE:  6/27k  2023 by the Whiteville City Council  Mann, Mayor ayllerk  ATTESTED! BY: Cbessillans    CITY OF WHITEVILLE Budget Amendment FY2022-2023  Amendment# 10B Revenue Account 70-3310-0000 70-3310-0000 Total Expenditure Account 70-6000-0200 70-6000-0500 70-6000-0600 70-6000-0700 70-6000-0701 70-6000-1100 70-6000-1300 70-6000-2600 70-6000-3300 70-6000-5400 Total JUSTIFICATION:  Current Budget 70,000 70,000 Current Budget 32,994 2,920 9,494 4,115 1,650 3,000 6,000 2,194 1,079 6,554 70,000  Increase (Decrease) (38,500) 38,500  Revised Budget 31,500 38,500 70,000 Revised Budget 32,994 2,920 9,494 4,115 1,650 3,000 6,000 2,194 1,079 6,554 70,000  Account Description Facility Rental Income Transfer-In  Increase (Decrease)  Account Description Salaries & Wages Payroll Taxes Groupl Insurance Retirement 401K Retirement Telephone & Postage Utilities Advertising Departmental Supplies Insurance & Bonds  Thej purpose oft this amendment ist tor receive ARP Funds to the Vineland) Fund toc cover operating expenses.  REVIEWEDBY: APPROVEDI BY: at Whiteville, North Carolina.  DATE: 6/27/23  Director City) Manager  DATE:  6hz/  E  DULY ADOPTED this_ a7tb dayof_June AFFIRMEDE BV: huella ATTESTEDI BY: fumghg  20231 byt the Whiteville City Council  TemyLim Mayor,    CITY OF WHITEVILLE Budget Amendment FY:2022-2023  Amendment# 11A Revenue Account  Current Budget 15,000 15,000 10,000 35,000 75,000 Current Budget 10,000 30,000 10,000 5,000 5,000 10,000 5,000  Increase (Decrease)  Revised Budget 15,000 15,000 10,000 35,000 75,000 Revised Budget 10,000 30,000 10,000 5,000 5,000 10,000 5,000  Account Description Ticket Sales Transfer-In ARPI Funds Sponserships Insurance Proceeds  Total Expenditure Account  Increase (Decrease)  Account Description Advertising Bands Fencing Port-a-Johns Banners Rainl Insurance 2nd Stage Set-up  Total JUSTIFICATION:  $ 75,000   75,000  The purpose oft this amendmenti ise establisha special project fund fort thes summer concert series.  REVIEWEDI BY: APPROVEDE BY: atV Whiteville, North Carolina. AFFIRMEDI BY:  DATE: 6/21/23  DATE:  s/l  City Manager  E  DULY. ADOPTED this. a7to dayot_June  2023 by the Whiteville City Council  Teryl  Mayor    ATTESTEDI BY: fp    CITY OF WHITEVILLE Budget Amendment FY2022-2023  Amendment# IIB Revenue Account 80-3010-2022 80-3010-2023 Total Expenditure Account 80-6000-7410 80-6000-7420 80-6000-7430 80-6000-7440 80-6000-7450 80-6000-7460 80-9000-0040 80-9000-0050 80-9000-0084 80-9000-0083 80-9000-0084 80-9000-0085 Total JUSTIFICATION:  Current Budget 844,389 844,389 1,688,778 Current Budget 135,000 124,000 1,066,689 100,000 42,000 17,778 75,000 75,000 38,500 1,729 13,082 0 1,688,778  Increase (Decrease)  Revised Budget 844,389 844,389 $1,688,778.00 Revised Budget 135,000 124,000 1,051,689 100,000 42,000 17,778 75,000 75,000 38,500 1,729 13,082 15,000 $ 1,688,778  Account Description ARP Fund Proceeds FY: 21-22 ARPI Fund Proceeds FY 22-23  Increase (Decrease) (15,000)  Account Description Capital Outlay-Viper Radios Capital Outlay-Security Camera System Capital Outiay-infastucture, F.A. Capital Outiay-Vineland: Structure Imprv. Capital Outlay-Public: Safety PPE Capital Outlay-IT-Fiber Optic Connection Transfer to Water Fund Transfer tos Sewerl Fund Transfer to Vineland Fund Transfert toF FEMA AFG FY 2021 Grant Fur Transfer tol NCLM wc: Safety Grant Fun d Tranfer to Concert  15,000  They purpose ofthis amendment is tot transfer ARPI Fundst tot the Special Project Fund for thes summer concerts series.  REVIEWED! BY: APPROVED! BY: at Whiteville, North Carolina. AFFIRMEDI BY: ATTESTEDI BY:  DATE: LKz/as  Finance Director 6 4 City Manager  DATE:  6/22/23  DULY ADOPTED this_ a7h. dayor June 2023 by the Whiteville City Council  TerryL. Mann, Mayor M Aapihlp    RESOLUTION: 2023-R-156  AF RESOLUTION OF THE CITYO OF WHITEVILLE, NORTH CAROLINA, ADOPTINGTHE  PERSONNEL POLICY  WHEREAS, pursuant to North Carolina Gen. Stat. $160A-164, the City of Whiteville seekst tot maintain al Personnel Policy to dictate the way employment with the City of Whitevilleis WHEREAS, the City Council, from time tot time, may choose to modify this policy inl keeping  conducted; and  witht the needs oft the City; and  WHEREAS, the Revision' 7 adopted. June 14, 2022, is rescinded; and  WHEREAS, the City Council has determined that it is necessary to re-establish the City of WHEREAS, this Resolution will replace all previously adopted personnel policies; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the Whiteville that the Personnel Policy presented to City Council by the City Manager, is hereby approved and adopted as thej policies for all employees oft the CityofWhiteville.: Thisl Resolution shallt takee effect July 1, 2023 and shall remain and continue in effect unless or until amended or repealed by the  Whiteville's Personnel Policy by Resolution; and  Council oft the City of Whiteville. Presented and adopted this 27th day of June 2023.  TerryI Mann, Mayor h  ATTEST:  bapllons Bonnie T. Williams, Town Clerk IITETT  1833